The URL can be used to link to this page

Home My WebLink About2015-07-07-Meeting Minutes Commission Meeting Agenda Commission Chamber - 7/7/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. INVOCATION: Rev. Dr. Charles E. Goodman, Jr., Pastor, Tabernacle Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Dr. Clark RE: Abandoned property at 1409 Steiner Avenue. (Requested by Commissioner Fennoy) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result A presentation was made by Dr. Clark concerning the condition of the abandoned property near the area of Mill Street. B. Mr. Moses Todd RE: Environmental audits and liabilities Item Action: None Moses_Todd_7-7-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result A presentation was made by Mr. Moses Todd. C. Ms. Debby Kalliokoski RE: Communities in Schools Augusta Item Action: None Debby_Kalliokoski.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result A presentation was made by Mr. Demargo Lewis. D. Mr. Jimmy Smith RE: Upcoming SPLOST (Requested by Commissioner Guilfoyle) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result A presentation was made by Mr. Jimmy Smith. CONSENT AGENDA (Items 1-5) PLANNING 1. ZA-R-239 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 28-B-8 (Signs – Freestanding Signs) by amending the permitted sign surface area, height and illumination provisions in P-1 (Professional) Zones. (Approved by Commission June 16, 2015 - second reading) Item Action: Approved ZA-R-239_report.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 2. ZA-R-240 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 4-2 (Off-Street Parking Requirements) by amending the Section to include an allowance for providing compact parking spaces. (Approved by Commission June 16, 2015 - second reading) Item Action: Approved ZA-R-240_report.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes PETITIONS AND COMMUNICATIONS 3. Motion to approve the minutes of the regular commission meeting held on June 16, 2015. Item Action: Approved Regular_Commission_Meeting_June_16_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes APPOINTMENT(S) 4. Motion to approve the appointment of Mr. Roy Simkins to the Tree Commission representing District 4. (Requested by Commissioner Sias) Item Action: Approved Talent_Bank_Application_Roy_Simkins.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 5. Motion to approve the reappointment of Ms. JoAnn Cook to a new term on the Department of Family and Children Services Board. (Requested by the Dept. of Family and Children Services) Item Action: Approved Appointment_to_Dept._of_Family_and_Children_Services_Board.pdf Jo_Ann_Cook_Talent_Bank_Application.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 7/7/2015 AUGUSTA COMMISSION REGULAR AGENDA 7/7/2015 (Items 6-16) PUBLIC SERVICES 6. Approve Change Order #16 on the new IT Building in the amount of $36,462.34 for removal and replacement of unsuitable soils discovered during construction of the new drive between the IT building and the Law/Engineering Building. Item Action: Approved 2015-08_Turner_CO_#16.pdf 2015-08_COR18_-_Change_Order_16_-_06-18_21-08.pdf 2015-08_COR_#18_6.17.15_Supporting_Documentation.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 7. Approve Change Order #33 for the Municipal Building Renovations project in the amount of $89,947.27 with Turner Construction Company for modifications to the space behind the Commission Chambers for use as a courtroom when needed. Item Action: Approved 2015-09_CO_#33_Supporting_Documentation.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Mary Davis, Commissioner Marion Williams. Commissioner Sammie Sias Commissioner William Fennoy Passes Motion Passes 8-2. ADMINISTRATIVE SERVICES 8. Update on the disparity study. (Requested by Commissioner M. Williams) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve referring this item to the next legal meeting. Motion Passes 10-0. Commissioner Marion Williams Commissioner William Fennoy Passes 9. Update on the hiring of the Housing and Community Development Director. (Requested by Commissioner M. Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve deleting this item from the agenda. Motion Passes 10-0. Commissioner Marion Williams Commissioner Sammie Sias Passes PUBLIC SAFETY 10. Motion to approve acceptance of the 2015 Criminal Justice Coordinating Council (CJCC) Juvenile Justice Grant Award in the amount of $295,000.00. Item Action: Approved CJCC_Juvenile_Justice_Incentive_Grant_Award.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 11. Approve a request to release the following items to all retiring firefighters with at least 25 years of continuous service with the City of Augusta Fire Department and/or they are medically retiring due to an on the job injury acquired while working for the City of Augusta Fire Department: Service Helmet (for sentimental reasons) and Badges and Class A Dress Uniform (for burial purposes). (Requested by Commissioner Guilfoyle) Item Action: Approved Retired_Firefighter_Equipment_and_Uniforms.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner William Lockett. Motion Passes 9-1. Commissioner Marion Williams Commissioner Ben Hasan Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Substitute motion to refer this item to the Public Safety Committee meeting on July 28. Voting No: Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Grady Smith, Commissioner Sammie Sias, Commissioner Dennis Williams, Commissioner Marion Williams, Commissioner Mary Davis. Commissioner William Lockett Commissioner William Fennoy Fails Motion Fails 3-7. FINANCE 12. Receive as information the results of the 2014 financial audit. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 10-0. Commissioner Wayne Guilfoyle Commissioner Mary Davis Passes ENGINEERING SERVICES 13. Approve proposed Amendment to Stormwater Ordinance. (Tabled by the Commission in meeting June 2, 2015) Item Action: Disapproved Stormwater_Ordinance_Amendment_6-29-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve keeping this item tabled until it is brought forth again. Commissioner Sammie Sias Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve removing this item from the table. Voting No: Commissioner William Fennoy, Commissioner William Commissioner Passes Commissioner Wayne Guilfoyle, Commissioner Marion Williams. Motion Passes 7-3. Lockett Ben Hasan Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve limiting debate on this item to 30 minutes. Mr. M. Williams abstains. Voting No: Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Sammie Sias, Commissioner Grady Smith. Motion Fails 5-4 -1. Commissioner William Lockett Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve at an amount of $6.40. Mr. Guilfoyle and Mr. M. Williams abstain. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Grady Smith. Motion Fails 5-3 -2. Commissioner William Fennoy Commissioner William Lockett Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Substitute motion to deny the proposed amendment and to direct the Administrator and Finance Director to make any necessary budget adjustment to make up for the lost projected revenue from the stormwater. Voting No: Hardie Davis, Jr., Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner William Lockett, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 5-6. Commissioner Wayne Guilfoyle Commissioner Grady Smith Fails Motion ties 5-5. The Mayor votes No. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reconsidering this item. Commissioner Sammie Sias Dies for lack of Second ADDENDUM 14. Delegation Item: Col. (Retired) Thom Tuckey (CSRA Alliance for Fort Gordon) RE: Establishment of a Richmond County Tag Office on Ft. Gordon. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. Thom Tuckey of the CSRA Alliance for Fort Gordon made a presentation regarding the establishment of a Richmond County Tag Office on Fort Gordon. 15. Motion to approve going into a legal meeting. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve going into a legal meeting. Motion Passes 10-0. Commissioner William Lockett Commissioner William Fennoy Passes 16. Motion to approve a resolution authorizing the settlement of all claims of Johnny McDonald in the amount of $200,000.00 and authorizing the Finance Department to disburse the funds. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Smith out. Motion Passes 9-0. Commissioner William Lockett Commissioner Ben Hasan Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. Upcoming Meetings www.augustaga.gov C. Personnel. 17. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Smith out. Motion Passes 9-0. Commissioner Marion Williams Commissioner William Fennoy Passes Commission Meeting Agenda 7/7/2015 2:00 PM Attendance 7/7/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Invocation Department: Caption:Rev. Dr. Charles E. Goodman, Jr., Pastor, Tabernacle Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Abandoned Property Department:Clerk of Commission Caption:Dr. Clark RE: Abandoned property at 1409 Steiner Avenue. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Moses Todd Department:Clerk of Commission Caption:Mr. Moses Todd RE: Environmental audits and liabilities Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Debby Kalliokoski Department:Clerk of Commission Caption:Ms. Debby Kalliokoski RE: Communities in Schools Augusta Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Jimmy Smith Department: Caption:Mr. Jimmy Smith RE: Upcoming SPLOST (Requested by Commissioner Guilfoyle) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM ZA-R-239 Department:Planning Commission Caption: ZA-R-239 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 28-B-8 (Signs – Freestanding Signs) by amending the permitted sign surface area, height and illumination provisions in P-1 (Professional) Zones. (Approved by Commission June 16, 2015 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM ZA-R-240 Department:Planning Commission Caption: ZA-R-240 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 4-2 (Off-Street Parking Requirements) by amending the Section to include an allowance for providing compact parking spaces. (Approved by Commission June 16, 2015 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Virgo Gambill Architects 2531 Center West Pkwy. Ste. 200 Augusta, GA 30909 Mr. Gambill: In reference to Owner Directive to proceed with the work listed below on a T&M basis, we have reviewed the tickets from the Subcontractor affected by this change and find them fair and reasonable. The following is a summary of these costs: Turner Construction Turner Construction In accordance with Owner Directive, we have instructed our subcontractors proceed on their portions of the work. June 17, 2015 Sincerely, Approved By:_________________________________ Date: _________________ Approved By:_________________________________ Date: _________________ Enclosures: Subcontractor Proposal cc: Heery, TCCo COR File Architect Owner's Representative June 17, 2015 June 24, 2015. Meeting Minutes Project [0400101 - Task 04I] - ARC - Task 04I - Municipal Bldg Interior View Date 3/17/2015 Turner Construction Company 530 Greene Street Augusta, GA 30901 Meeting No. 0400101 - Task 04I-099 Meeting Type Owner/Architect/Contractor Subject OAC Meeting 3.11.15 Prepared By Alex Jaskot Date 3/11/2015 Time 1:30 PM ET Location Turner's Office, Augusta Municipal Building Announcement Notes Meeting Attendance Company - Attendee Required Attended Company - Attendee Required Attended Clark Patterson Lee - Clay Reichert Turner Construction Company - Jennifer Henderson Clark Patterson Lee - Larry Werts Turner Construction Company - John Lichtenwalter Electrical Design Consultants, Inc. - Michael Mongrue Turner Construction Company - Keith Werre Heery International Inc. (Augusta, GA) - Richard Ingram Turner Construction Company - Mike Leahey Heery International, Inc. - Forrest White Turner Construction Company - Mike Wiley Heery International, Inc. (Dukes Edwards & Dukes - Subconsultant) - Jacques Ware Virgo Gambill Architects - Edward Boyen Pruett Ford & Associates - Brian Messer Virgo Gambill Architects - Joe Gambill Turner Construction Company - Alex Jaskot Virgo Gambill Architects - Steve Virgo Turner Construction Company - Doug Dillard Discuss Weekly Work Plan Ordered By Item No. 0400101 - Task 04I-008-045 Type General Category General Summary IT Building Desired Outcome Responsible Parties Originated 5/8/2013 Due Resolved Complete Discussion Details UPDATE 2.25.15 • TCCo will have Sitec layout the curb cuts so Heery can have the GA Power and AUD move the power pole and light. TCCo needs these moved by the end of next week. Page 1 of 4Meeting Minutes 6/17/2015file:///T:/SPD%20FILES/Projects/130245%20-%20Augusta%20Municipal/Meeting%20M... •TCCo is finalizing the Demo bid and will forward to Heery. UPDATE 3.4.15 • TCCo has sent Demo pricing to Heery. ARC is working with the Historical Preservation Committee to confirm if the temple needs to remain or can be demolished with the IT & Printing Annex. • TCCo is tracking to complete the IT Building on 3/23, and Modern Business can begin moving furniture on 3/30. The Building will be ready for people to move on 4/4. TCCo has pricing for the different IT moves, and will provide a quote for Planning & Zoning. • Unsuitable soils were uncovered around the building where the sidewalks are to be installed. TCCo is waiting for a report/recommendation from Nova on how to proceed. • VGA has Roger Davis working on the RFI regarding tying in the IT irrigation to the Municipal irrigation system. • VGA to look into providing a step or ramp possibly where the doors from the warehouse go into the garage. 3.11.15 • Heery is still waiting to hear back on the Demo Scope. • TCCo/Heery received recommendations from Nova regarding the unsuitable soils. TCCo forwarded the quote from Sitec for this work. TCCo is proceeding with this work per Nova's recommendations. • TCCo forwarded all IT Irrigation informaiton to the low bidder, and is waiting for response on revised pricing. TCCo noted that the irrigation lines will be capped once they reach the Municipal Building, and Heery's Landscape Subcontractor will need to continue the line to the Control Box. 0400101 - Task 04I-096-001 Type General Category Old Business Summary Old Business 2.18.19 Desired Outcome Responsible Parties Originated 2/18/2015 Due Resolved Complete Discussion Details UPDATE 2.25.15 • TCCo will follow up with Key Fire on the Fire Pump. • TCCo proposed moving the Marshal's move to the middle or end of March so the core can be turned over the same time as the floor. Heery to follow up with the Marshal's Department and Planning & Zoning. • VGA issued an ASI regarding the additional security hardware. TCCo will submit pricing as soon as possible. UPDATE 3.4.15 • Key Fire will provide a letter from the manufacturer regarding the bolt that was in the fire pump not affecting the warranty. • Heery confirmed that the Marshal's Department can move on 3/28, and Planning & Zoning can move in April, possibly 4/18. • RL Wiley is still working on the electrical portion of the security hardware ASI. TCCo will submit as soon as we receive it. UPDATE 3.11.15 • Key Fire will provide a letter from the manufacturer regarding the bolt that was in the fire pump not affecting the warranty. • TCCo submitted cost for the ASI #45 security hardware. Working with Heery on how to proceed. Page 2 of 4Meeting Minutes 6/17/2015file:///T:/SPD%20FILES/Projects/130245%20-%20Augusta%20Municipal/Meeting%20M... 0400101 - Task 04I-097-001 Type General Category Old Business Summary Old Business 2.25.15 Desired Outcome Responsible Parties Originated 2/25/2015 Due Resolved 3/11/2015 Complete Discussion Details • Heery to coordinate with the HR Department to remove the bulletin boards from the corridor for TCCo to install the wall covering. • TCCo to provide Heery with a bathroom opening schedule. • TCCo to follow up with finishing the Mechanical, Electrical and Elevator Lobby areas on 1-West. • TCCo to follow up with the Commissioning completion list. UPDATE 3.4.15 • TCCo would like to punch the 2nd and 3rd restrooms on Monday 3/9. TCCo is working up the core with turning over the restrooms. • TCCo to follow up with finishing the Mechanical, Electrical and Elevator Lobby areas on 1-West. 0400101 - Task 04I-098-001 Type General Category Old Business Summary Old Business 3.4.15 Desired Outcome Responsible Parties Originated 3/4/2015 Due Resolved Complete Discussion Details • TCCo provided Heery & VGA with all open pricing on both projects. The Fiber changes have been reviewed with Kyle of EDC, and Heery instructed TCCo on what items we need to proceed with. UPDATE 3.11.15 • Heery working with the IT Department to finalize open pricing items. 0400101 - Task 04I-099-001 Type General Category New Business Summary New Business 3.11.15 Desired Outcome Responsible Parties Originated 3/11/2015 Due Resolved Complete Discussion Details • TCCo is working with VGA to finalize the wheelchair lift installation. Open RFI's and Submittals, Review Deficiency Logs Distribution Recipient Company Method Date Alex Jaskot Turner Construction Company Message 3/17/2015 Alex Jaskot Turner Construction Company Email: ajaskot@tcco.com 3/17/2015 Brian Messer Pruett Ford & Associates Email: bmesser@pruettford.com 3/17/2015 Clay Reichert Clark Patterson Lee 3/17/2015 Page 3 of 4Meeting Minutes 6/17/2015file:///T:/SPD%20FILES/Projects/130245%20-%20Augusta%20Municipal/Meeting%20M... Email: CReichert@clarkpatterson.com Doug Dillard Turner Construction Company Email: ddillard@tcco.com 3/17/2015 Edward Boyen Virgo Gambill Architects Message 3/17/2015 Edward Boyen Virgo Gambill Architects Email: eboyen@virgogambill.com 3/17/2015 Forrest White Heery International, Inc. Message 3/17/2015 Forrest White Heery International, Inc. Email: fwhite@augustaga.gov 3/17/2015 Jacques Ware Heery International, Inc. (Dukes Edwards & Dukes - Subconsultant) Message 3/17/2015 Jacques Ware Heery International, Inc. (Dukes Edwards & Dukes - Subconsultant) Email: jware@augustaga.gov 3/17/2015 Jennifer Henderson Turner Construction Company Email: jlhenderson@tcco.com 3/17/2015 Joe Gambill Virgo Gambill Architects Email: jgambill@virgogambill.com 3/17/2015 John Lichtenwalter Turner Construction Company Email: jlichtenwal@tcco.com 3/17/2015 Keith Werre Turner Construction Company Email: kwerre@tcco.com 3/17/2015 Larry Werts Clark Patterson Lee Email: LWerts@clarkpatterson.com 3/17/2015 Michael Mongrue Electrical Design Consultants, Inc. Email: mmongrue@edcaugusta.com 3/17/2015 Mike Leahey Turner Construction Company Message 3/17/2015 Mike Leahey Turner Construction Company Email: mleahey@tcco.com 3/17/2015 Mike Wiley Turner Construction Company Message 3/17/2015 Mike Wiley Turner Construction Company Email: mwiley@tcco.com 3/17/2015 Richard Ingram Heery International Inc. (Augusta, GA) Message 3/17/2015 Richard Ingram Heery International Inc. (Augusta, GA) Email: ringram@augustaga.gov 3/17/2015 Steve Virgo Virgo Gambill Architects Email: rsvirgo@virgogambill.com 3/17/2015 Page 4 of 4Meeting Minutes 6/17/2015file:///T:/SPD%20FILES/Projects/130245%20-%20Augusta%20Municipal/Meeting%20M... Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday, March 03, 2015 Contractor: Turner Construction Weather/Temp: Drizzle/57 Report of: Proof Roll NOVA Representative: Nick Cobb Statements in this field report are subject to NOVA’s Principal review. Page 1 of 5 The NOVA representative was on site as requested by the contractor to observe the proof rolling of roadway section between the new IT building and the Engineering Annex building. Please refer to the attached site plan and photos depicting the existing conditions at the time of the proofroll observation. NOVA understands that the subject roadway is designed as heavy-duty asphalt paving consisting of a design pavement section of 8 inches stone base (GAB), 2 ½ inches binder, and 1 ½ inches topping course. Prior to my arrival, contractor had excavated area to existing subgrade elevation. Proofroll observations were performed utilizing a fully loaded, tandem-axle dump truck. During this operation, the observed area exhibited pumping and/or rutting. Based on the observed conditions, the area identified does not appear to be suitable for placement of graded aggregate base in its current condition. This observation was relayed to the contractor. Following the proof roll observation, this NOVA representative performed shallow hand auger test borings at random locations to access the soil conditions immediately below the existing subgrade. Soil test borings were terminated an approximate depth of 2 to 3 feet below existing subgrade elevation. The material within upper six inches appeared to consist of soft, saturated soil. The underlying one foot of material removed from auger locations appeared to be soft, black sandy soil with up to one inch fragments of decayed organics. Material within the remaining depth observed consisted of cleaner, brown silty-sand material. Please see attached photos for additional information. It is NOVA’s recommendation that area identified as pumping and/or rutting be undercut to competent subgrade and replaced with near optimum moisture conditioned fill compacted per the project specifications. Undercut depth is estimated at approximately 18 inches below the existing subgrade elevation. As an alternative, contractor may elect to perform partial undercut of 10 to 12 inches and place geogrid (Tensar TX 140 or equivalent) within the entire undercut area and backfill with Graded Aggregate Base (GAB). The GAB section will consist of 8 inches (design base) with an additional 10 to 12 inches placed on the geogrid. The total stone base thickness will be on the order of 18 inches, typically placed in one lift and compacted with suitable vibratory equipment meeting recommended weight requirements.. It is important that the contractor follow manufactures’ recommendation regarding placement of geogrid and subsequent GAB backfill. Subgrade conditions requiring similar undercut should be anticipated within areas beyond observed proofrolled location. A final proofroll observation should be performed prior to the next phase of work. The contractor should ensure that underground utilities within undercut locations are properly located prior to remedial work. Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday, March 03, 2015 Contractor: Turner Construction Weather/Temp: Drizzle/57 Report of: Proof Roll NOVA Representative: Nick Cobb Statements in this field report are subject to NOVA’s Principal review. Page 2 of 5 Observations/recommendations noted in this field report are not authorization or approval to perform additional work beyond the contractor’s current scope. Additional services resulting in a change order should be approved prior to incurring any additional costs beyond the current scope of work. Nick Cobb Senior Engineering Technician ncobb@usanova.com 770.900.5417 Reviewed: Jim Peshel Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday, March 03, 2015 Contractor: Turner Construction Weather/Temp: Drizzle/57 Report of: Proof Roll NOVA Representative: Nick Cobb Statements in this field report are subject to NOVA’s Principal review. Page 3 of 5 Approximate observed area Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday, March 03, 2015 Contractor: Turner Construction Weather/Temp: Drizzle/57 Report of: Proof Roll NOVA Representative: Nick Cobb Statements in this field report are subject to NOVA’s Principal review. Page 4 of 5 Photo 1 – View of subject area. Photo 2 – Close up view of subgrade condition following proofroll observation. Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday, March 03, 2015 Contractor: Turner Construction Weather/Temp: Drizzle/57 Report of: Proof Roll NOVA Representative: Nick Cobb Statements in this field report are subject to NOVA’s Principal review. Page 5 of 5 Photo 3 –View of material excavated during hand auger boring-note organics. Photo 4 –View of material excavated below organics. Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Monday, 3-16-15 General Contractor: Turner Construction Weather/Temp: Sunny 79° Report of: Site Activities NOVA Representative: C. Butterworth Statements in this field report are subject to NOVA’s Principal review. Page 1 of 1 The undersigned representative visited the site for observation and monitoring of undercut activities along the roadway between the IT building and the Engineering Annex building. Sitec Construction continues with the undercut and removal of unacceptable soils as indicated in NOVA daily field report dated March 3, 2015. The contractor activities included the undercutting of materials to a depth of 18 inches below the designed asphalt pavement, placement of Terragrid RX1200 Geogrid stabilization fabric. The graded aggregate base materials were being placed in one full 18 inch lift, with no compaction efforts being applied at this time. The undercutting activities were performed between G.I. - C3 & C4 along roadway. Geogrid stabilization fabric being placed prior to GAB materials. Signed: Signed: Reviewed: Charlie Butterworth, Senior Engineering Technician 470-314-6036 Cell | 770-425-0777 Office | cbutterworth@usanova.com Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday, 3-17-15 General Contractor: Turner Construction Weather/Temp: Sunny 79° Report of: Site Activities NOVA Representative: C. Butterworth Statements in this field report are subject to NOVA’s Principal review. Page 1 of 1 The undersigned representative visited the site for observation and monitoring of undercut activities along the roadway between the IT building and the Engineering Annex building. Sitec Construction continues with the undercut and removal of unacceptable soils as indicated in NOVA daily field report dated March 3, 2015. The contractor activities included the undercutting of organic and debris laden materials to a depth of 18 inches below the designed asphalt pavement, placement of Terragrid RX1200 Geogrid stabilization fabric. The graded aggregate base materials were being placed in one full 18 inch lift, with no compaction efforts being applied at this time. The undercutting activities were performed between G.I. - C4 & D1 along roadway. Note: Sitec Contractors damaged a 2” copper waterline on the northside of the roadway. Repairs to the waterline caused delays in the undercutting, fabric and stone placement. Undercutting of organic/debris laden materials along roadway Signed: Signed: Reviewed: Charlie Butterworth, Senior Engineering Technician 470-314-6036 Cell | 770-425-0777 Office | cbutterworth@usanova.com Daily Field Report Project: IT Building NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Wednesday, 3-18-15 General Contractor: Turner Construction Weather/Temp: Sunny 79° Report of: Site Activities NOVA Representative: C. Butterworth Statements in this field report are subject to NOVA’s Principal review. Page 1 of 1 The undersigned representative visited the site for observation and monitoring of undercut activities along the roadway between the IT building and the Engineering Annex building. Sitec Construction continues with the undercut and removal of unacceptable soils as indicated in NOVA daily field report dated March 3, 2015. The contractor activities included the undercutting of organic and debris laden materials to a depth of 18 inches below the designed asphalt pavement, placement of Terragrid RX1200 Geogrid stabilization fabric. The graded aggregate base materials were being placed in one full 18 inch lift, with no compaction efforts being applied at this time. The undercutting activities were performed between G.I. - D1 to JB-A1 along roadway. When the contractor left the site, undercutting was not complete between Greene Street and JB-A1(approximately 10-12’). Tom(Sitec) stated that the materials would be removed prior to the fabric and aggregate placement. Note: Sitec Contractors continues with the repairs to the 2” copper waterline on the northside of the roadway. Repairs to the waterline continues to cause delays in the undercutting, fabric and stone placement. Excavation of unacceptable soils and repairs to 2” copper waterline Signed: Signed: Reviewed: Charlie Butterworth, Senior Engineering Technician 470-314-6036 Cell | 770-425-0777 Office | cbutterworth@usanova.com Daily Field Report Project: IT Building-Augusta NOVA Project Number: 1014094 Client: City of Augusta Day/Date: Tuesday/3-31-15 General Contractor: Turner Construction Weather/Temp: Sunny, 52-75 Report of: GAB Testing NOVA Representative: C.Butterworth Statements in this field report are subject to NOVA’s Principal review. Page 1 of 1 The undersigned Nova Engineering representative was present at the request of the contractor to evaluate a proofroll and perform in place density testing for the graded aggregate base materials. The proofroll observation was performed using a fully loaded tandem axle dump truck along the driveway area. Based on the observation of the proofroll, the driveway area appeared stable and suitable for the placement of the asphalt binder materials. In place density testing was performed using the nuclear gauge method. The test results were found to be ranging from 95 to 99 percent levels. Refer to the density worksheet for the test results and locations. SiteC Construction performing compaction efforts on aggregate base for driveway. Signed: Reviewed: Commission Meeting Agenda 7/7/2015 2:00 PM Approve Change Order #16 for the IT Building Department:Recreation, Parks and Facilities - Facilities Caption:Approve Change Order #16 on the new IT Building in the amount of $36,462.34 for removal and replacement of unsuitable soils discovered during construction of the new drive between the IT building and the Law/Engineering Building. Background:Unsuitable soils were encountered during construction of the drive between the new IUT building and the building housing the Law Department and Engineering. These soils had to be removed and replaced to meet the structural bearing minimum standards for paving. The work was performed on a unit rate time and materials basis. Analysis:The subcontractor completed the work in a satisfactory manner. The invoices for the time and materials have been reviewed and determined to be in order. Financial Impact:Unsuitable soils were encountered during construction of the drive between the new IUT building and the building housing the Law Department and Engineering. These soils had to be removed and replaced to meet the structural bearing minimum standards for paving. The work was performed on a unit rate time and materials basis. Alternatives:1. Approve Change Order #16 on the new IT Building in the amount of $36,462.34 for removal and replacement of unsuitable soils discovered during construction of the new drive between the IT building and the Law/Engineering Building. 2. Do not approve Change Order #16 Recommendation:Approve Change Order #16 on the new IT Building in the amount of $36,462.34 for removal and replacement of unsuitable soils discovered during construction of the new drive between the IT building and the Law/Engineering Building. Funds are Available in the Following Accounts: Funding is available in the project budget. REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Approve CO #33 for Municipal Building Renovation Department:Recreation Parks and Facilities - Facilities Caption:Approve Change Order #33 for the Municipal Building Renovations project in the amount of $89,947.27 with Turner Construction Company for modifications to the space behind the Commission Chambers for use as a courtroom when needed. Background:In 2014 the Commission authorized plans to enable the use of the Commission Chambers on the 2nd floor of the Municipal Building as courtroom space when needed by the Judiciary for Richmond County. This change order provides for the masonry, dry wall, plumbing, electrical and related work necessary to provide secure detention and restroom facilities for this purpose. Analysis:It is in the best interest of the City to have Turner Construction complete the modifications to this space for use as a courtroom, especially related to the masonry, plumbing and electrical work, while they are still on site. The City Facilities staff will separately procure the specialized commode needed for the secure detention room, given the long lead time in delivery of this hardware Financial Impact:The cost of the Change Order is $89,947.27. Alternatives:1. Approve Change Order #33 for the Municipal Building Renovations project in the amount of $89,947.27 with Turner Construction Company for modifications to the space behind the Commission Chambers for use as a courtroom when needed. 2. Do not approve Change Order #33, and have the Facilities staff complete the renovations for the courtroom use. Recommendation:Approve Change Order #33 for the Municipal Building Renovations project in the amount of $89,947.27 with Turner Construction Company for modifications to the space behind the Commission Chambers for use as a courtroom when needed. Funds are Available in the Following Accounts:Funding is available in the project budget. REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Update on Disparity Study Department:Clerk of Commission Caption:Update on the disparity study. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Update on hiring of Housing and Community Development Director Department:Clerk of Commission Caption:Update on the hiring of the Housing and Community Development Director. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM CJCC Juvenile Justice Incentive Grant Award Department: Caption:Motion to approve acceptance of the 2015 Criminal Justice Coordinating Council (CJCC) Juvenile Justice Grant Award in the amount of $295,000.00. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Retired Firefighter Equipment and Uniforms Department:Clerk of Commission Caption:Approve a request to release the following items to all retiring firefighters with at least 25 years of continuous service with the City of Augusta Fire Department and/or they are medically retiring due to an on the job injury acquired while working for the City of Augusta Fire Department: Service Helmet (for sentimental reasons) and Badges and Class A Dress Uniform (for burial purposes). (Requested by Commissioner Guilfoyle) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM 2014 Audit Report Department:Finance Caption:Receive as information the results of the 2014 financial audit. Background:As part of the annual financial audit process, the results of the audit are presented to the commission by our audit firm - Mauldin & Jenkins. Analysis: Financial Impact:none Alternatives:none Recommendation:receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/7/2015 2:00 PM Amendment to Stormwater Ordinance Department:Abie L. Ladson - Director Caption:Approve proposed Amendment to Stormwater Ordinance. (Tabled by the Commission in meeting June 2, 2015) Background:N/A Analysis:N/A Financial Impact:N/A Alternatives: Recommendation:Approve ordiance Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular commission meeting held on June 16, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM District 4 Appointment Department:Clerk of Commission Caption:Motion to approve the appointment of Mr. Roy Simkins to the Tree Commission representing District 4. (Requested by Commissioner Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Reappointment - Dept. of Family and Children Services Department:Clerk of Commission Caption:Motion to approve the reappointment of Ms. JoAnn Cook to a new term on the Department of Family and Children Services Board. (Requested by the Dept. of Family and Children Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM CSRA Alliance for Fort Gordon Department:Clerk of Commission Caption:Delegation Item: Col. (Retired) Thom Tuckey (CSRA Alliance for Fort Gordon) RE: Establishment of a Richmond County Tag Office on Ft. Gordon. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/7/2015 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: