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HomeMy WebLinkAbout2015-06-16-Meeting Minutes Commission Meeting Agenda Commission Chamber - 6/16/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. INVOCATION: Rev. Robert D. Fain, Pastor, The Church of the Good Shepherd PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Ms. Rebecca Terrell RE: Housing of the C. H. Terrell Academy in the 600 Building on Broad Street. Item Action: None Rebecca_Terrell.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Ms. Terrell did not appear before the Commission. CONSENT AGENDA (Items 1-39) PLANNING 1. Z-15-17 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by Mae Johnson requesting Item Action: a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 1.35 acres and known as 3133 Floyd Drive - Tax Map 109- 4-025-00-0. DISTRICT 6 1. Construct a handicap ramp to the home that meets ADA standards for accessibility. 2. The bathroom upgraded to conform to the current handicap accessibility standards. 3. Removal of the window security bars from each of the windows. 4. Criminal activity statistics will be reviewed by Code Enforcement in one year; safe and appropriate security precautions provided by the petitioner will be reviewed at that time. Approved Z-15-17.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 2. Z-15-18 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by H. Lawson Graham, on behalf of Dr. Harinderjit Singh, requesting a change of zoning from Zone A (Agriculture) and Zone LI (Light Industry) to Zone LI affecting property containing 5.24 acres and is known as 2169 Gordon Highway. Tax Map 068-0- 008-01-0. DISTRICT 5 1. The private driveway must comply with the specified requirements of the Augusta’s Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. The rear (north) of the property must be cleared of all debris before the issuance of any building permits. Item Action: Approved Z-15-18.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 3. Z-15-19 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by H. Lawson Graham, on behalf of Dr. Harinderjit Singh, requesting a Special Exception to establish an extended stay hotel per Section 22-2 (e) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 5.24 acres and is known as 2169 Gordon Highway. Tax Map 068-0-008-01-0. DISTRICT 5 1. The private driveway must comply with the specified requirements of the Augusta’s Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. The rear (north) of the property must be cleared of all debris before the issuance of any building permits. Item Action: Approved Z-15-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 4. Z-15-20 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by PF Odenton LLC requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) for the purpose of establishing a landscape contracting business and no other uses permitted in the B-2 Zone affecting property containing 1.31 acres and is part of the property presently known as 3378 Milledgeville Road. Part of Tax Map 069-3-001-00-0. DISTRICT 5 1. The B-2 uses shall be limited to a landscape contracting business and no other uses permitted in the B-2 Zone. 2. Within 90 days from the final date of approval, obtain permits to demolish or rehabilitate the two deteriorating and abandoned structures to meet code standards, for the portion of the tract subject to being rezoned. 3. Maintain a fence separation from the adjacent residential uses that conform to standards of the Tree Ordinance. 4. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. 5. Proper addresses will be provided by the Augusta IT-GIS Department for the new parcel(s). Item Action: Approved Z-15-20.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 5. Z-15-21 – A request for concurrence with the Augusta Planning Commission to approve a petition by Tobacco Augusta Development LLC requesting a change of zoning from Zone A (Agriculture) and Zone B-2 (General Business) to Zone B-2 affecting property containing .98 acres and is known as 3696 Windsor Spring Road. Tax Map 141-4-005-00-0. DISTRICT 4 Item Action: Approved Z-15-21.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 6. Z-15-24 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by Bluewater Engineering Services LLC, on behalf of M J Properties of Augusta LLC, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) for the purpose of establishing a parking lot and no other uses permitted in the B-1 Zone on property containing .35 acres and known as 203 Sherwood Drive. Tax Map 012-0-098-00-0. DISTRICT 7 1. The B-1 uses shall be limited to a parking lot and no other uses permitted in the B-1 zone. 2. The parking lot shall conform to standards of the Augusta Tree Ordinance. 3. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. 4. No permanent sign shall be placed along the frontage of Sherwood Drive. 5. The detention pond shall be sized to accommodate a paved parking lot. Item Action: Approved Z-15-24.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 7. Z-15-25 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by Sandra Lynce, on behalf of Shirley Farmer, requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) for the purpose of establishing a paint contracting business and no other uses permitted in the B-2 Zone affecting property containing .83 acres and is known as 1213 Flowing Wells Road. Tax Map 029- 0-002-02-0. DISTRICT 3 1. The B-2 uses shall be limited to a paint contracting business, offices, parking and business related storage and no other uses permitted in the B-2 Zone. 2. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. Item Action: Approved Z-15-25.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 8. ZA-R-239 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 28-B-8 (Signs – Freestanding Signs) by amending the permitted sign surface area, height and illumination provisions in P-1 (Professional) Zones. Item Action: Approved ZA-R-239_report.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 9. ZA-R-240 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 4-2 (Off-Street Parking Requirements) by amending the Section to include an allowance for providing compact parking spaces. Item Action: Approved ZA-R-240_report.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner Sammie Sias Passes PUBLIC SERVICES 10. Motion to approve receiving as information the discussion of the abandoned property located at 1409 Steiner Avenue and receiving from the Planning and Development Department an update on the clean up activities in 30 days. (Approved by Public Services Committee June 9, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 11. Motion to approve New Ownership Application: A. N. 15-27 request by Vaishaliben Patel for a retail package Beer & Wine License to be used in Item Action: connection with Central Mart located at 2059 Central Avenue. District 1. Super District 9. (Approved by Public Services Committee June 9, 2015) Approved Central_Mart.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 12. Motion to approve New Ownership Application: A. N. 15-28: request by Nadeem N. Hirani for a retail package Liquor, Beer & Wine License to be used in connection with McBean Package Shop located at 5262 Mike Padgett Highway. District 8. Super District 10. (Approved by Public Services Committee June 9, 2015) Item Action: Approved McBean_Package_Shop.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 13. Motion to approve New Ownership Application: A. N. 15-29 request by Hiteshkumar C. Patel for a retail package Beer & Wine License to be used in connection with King Food Mart located at 2177 Broad Street. District 1. Super District 9. (Approved by Public Services Committee June 9, 2015) Item Action: Approved King_Food_Mart.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 14. Motion to approve a one-year probation period of the alcohol license, dance hall license and business license held by Ms. Pamella Hall for The Grill d/b/a Avanti, 553/559 Broad Street for failure to comply with the Augusta-Richmond County ordinances. (Approved by Public Services Committee June 9, 2015) Item Action: Approved Avantimay25.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve a six- month probation period for this business. Voting No: Commissioner Mary Davis, Commissioner Wayne Guilfoyle, Commissioner Sammie Sias. Motion Passes 7-3. Commissioner Ben Hasan Commissioner Marion Williams Passes 15. Motion to approve extending the lease with the US Navy for the Naval Reserve Center on Central Avenue through June 2016. (Approved by Public Services Committee June 9, 2015) Item Action: Approved Lease_Renewal_with_Department_of_the_Navy.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 16. Motion to approve an Ordinance to amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 relating to the Requirement of Conformance with Certificate of Appropriateness; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Public Services Committee May 26, 2015 - approved by Commission June 2, 2015 - second reading) Item Action: Approved Ordinance_to_amend_Historic_Preservation_Requirements_7-4-28.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes PUBLIC SAFETY 17. Motion to approve acceptance of State Grant Award for Superior Court Felony Drug Court. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved SKMBT_28315051908442.pdf Superior_Court_Felony_Drug_Court.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 18. Motion to approve acceptance of State Grant Award for Superior Court Mental Health Court. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved SKMBT_28315051908441.pdf Superior_Court_Mental_Health_Court.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 19. Motion to approve acceptance of State Grant Award for Superior Court Veterans Court. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved SKMBT_28315051908440.pdf Superior_Court_Veteran_s_Court.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 20. Motion to approve revised Capacity Agreement for FY2015 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved Capacity_Agreement_FY2015_Revised.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 0. 21. Motion to approve the purchase by the Augusta Fire Department of firefighting hose for all new fire appratus delivered in 2015 from Fireline, Inc. in the amount of $159,738 to include 12 fire pumps, 3 aerial ladder trucks. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved Fire_Department_-_Firefighting_Hose_Bid_Information.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 22. Motion to approve acceptance of a grant award in the amount of $101,595 for the Richmond County State Court Accountability Court DUI Program from the Office of the Governor Criminal Justice Coordinating Council. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved Richmond_County_State_Court_Accountability_Court_Grant_Award.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 23. Motion to approve acceptance of a grant award from the Office of the Governor Criminal Justice Coordinating Council in the amount of $20,757 for the implementation of a Richmond County State Court Veteran's Court Program as part of its existing Accountability Court Program. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved Richmond_County_State_Court_Veteran_s_Court_Program_Grant_Award.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 24. Motion to approve the purchase of an Imaging Scanner for the Charles B. Webster Detention Center from Security Detection, Inc. (Approved by Public Safety Committee June 9, 2015) Item Action: Approved Sheriff_s_Office_-_Imaging_Scanner_Bid_Information.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes FINANCE 25. Motion to approve the 2016 Budget Calendar. (Approved by Finance Committee June 9, 2015) Item Action: Approved Budget_Calendar_for_2016.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 26. Motion to approve a request from the Asociacion Cultural Hispanoamericana for a waiver of the usage/clean up fees of the Augusta Common for the 23rd Item Action: Annual Hispanic Festival on October 9, 2015. (Approved by Finance Committee June 9, 2015) Approved Asociacion_Cultural_Hispanoamericana_6.9.15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 27. Motion to approve additional funding from the Contingency Fund for the Extension Service in order to assure continued services in the position of County Extension Agent. (Approved by Finance Committee June 9, 2015) Item Action: Approved Extension_Service_Request_for_Supplement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the funding in the amount of $10,000. Motion Passes 10-0. Commissioner Marion Williams Commissioner Grady Smith Passes 28. Motion to approve proposed calendar for SPLOST VII with the proposed election date of November 3, 2015. (Approved by Finance Committee June 9, 2015) Item Action: Approved Election_Calendar_November_3,_2015_election__6-9-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve with a Approve proposed election date in March of 2016. Voting No: Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Sammie Sias, Commissioner Grady Smith, Commissioner Dennis Williams. Motion Fails 3-7. Commissioner Marion Williams Commissioner William Lockett Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve with the proposed election date of November 3, 2015. Voting No: Commissioner Ben Hasan, Commissioner William Lockett, Commissioner Marion Williams. Motion Passes 7-3. Commissioner Mary Davis Commissioner Wayne Guilfoyle Passes ENGINEERING SERVICES 29. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 041-0-060- 01-0) 3450 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_Augusta_Mall_Anchor_Acquisitions.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 30. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 054-0-086- 00-0) 3450 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_J.C._Penny_Properties_Inc..pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 31. Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-465-00-0) 1617 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_Washington.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 32. Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-4-049-00-0) 1559 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_Nelson__Bridges.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 33. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 041-0-059-00-0) 3460 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_Rich_s_Real_Estate.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 34. Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-466-00-0) 1611 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_Jewell_Harvey.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 35. Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-467-00-0) 1609 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_Estate_of_James_Sturgis.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 36. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 054-0-092- 02-0) 3450 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved Agenda_Item_-_American_General_Life__Accident_Insurance.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes 37. Motion to approve award of Bid Item #15-142 for construction at the Raw Water Pumping Station to Ruby-Collins, Inc. in the amount of $9,626,000. (Approved by Engineering Services Committee June 9, 2015) Item Action: Approved LSBOP-Ruby-_Collins_15-142_Goodrich_Street_RWPS_Improvement.pdf Ruby-Collins-VE-Revised_bid_tab.pdf ZEL-Recommendation_bid_tab_letter-Goodrich_Street_RWPS.pdf Directors_memo-signed.pdf Invitation_to_Bid_sent_to_newspaper.pdf 15-142_TAB.xls Mandatory_Site_Visit_Sign_In_Sheet.pdf Mail_List.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes PETITIONS AND COMMUNICATIONS 38. Motion to approve the minutes of the Regular Commission Meeting held on June 2, 2015 and the Special Called Meeting held on June 9, 2015. Item Action: Approved Regular_Commission_Meeting_June_2_2015.pdf Called_Commission_Meeting_June_9_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes APPOINTMENT(S) 39. Motion to approve the appointments of Ms. Alexa D. Davis to a term on the ARC Animal Control Board and Ms. Ronic West to a term on the ARC Library Board representing District 2. (Requested by Commissioner D. Williams) Item Action: Approved Talent_Bank_Applications_Alexa_Davis_and_Ronic_West.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/16/2015 AUGUSTA COMMISSION REGULAR AGENDA 6/16/2015 (Items 40-44) PLANNING 40. Z-15-15 – A request for concurrence with the Augusta Planning Commission to deny a petition by Robert Collier Sr., on behalf of ACM Browncroft CR. LLC, requesting a change of zoning from Zone R-3C (Multiple-family Residential) with stipulations to Zone R-3B (Multiple-family Residential) affecting property containing approximately 5.72 acres and is known as 411 Pleasant Home Road. Tax Map 016-0-048-00-0. DISTRICT 7 Item Action: Approved Z-15-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to concur with the Planning Commission to deny the petition. Voting No: Commissioner William Fennoy. Motion Passes 9-1. Commisioner Sean Frantom Commissioner William Lockett Passes 41. Z-15-22 – A request for concurrence with the Augusta Planning Commission to deny a petition by 4 Site Investment, LLC, on behalf of Georgia Vitrified Brick and Clay LTD and A. Van Keuren III, requesting a change of zoning Item Action: Approved from Zone A (Agriculture) to Zone B-2 (General Business) on property located on the south right-of-way line of Gordon Highway, 420 feet, more or less, east of Craig Sims Parkway. The property contains approximately 2.6 acres and is part of 2630 and 2650 Gordon Highway. Part of Tax Map 081-0- 001-01-0 and part of 081-0-016-00-0. DISTRICT 4 Z-15-22.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to concur with the Planning Commission to deny the petition. Voting No: Commissioner Sammie Sias. Motion Passes 9-1. Commissioner William Lockett Commissioner Sammie Sias Passes 42. Z-15-23 – A request for concurrence with the Augusta Planning Commission to deny a petition by 4 Site Investment, LLC, on behalf of Georgia Vitrified Brick and Clay LTD and A. Van Keuren III, requesting a change of zoning from Zone A (Agriculture) to Zone R-1E (One-family Residential) on property located on the south right-of-way line of Gordon Highway, 420 feet, more or less, east of Craig Sims Parkway and also being 200 feet, more or less, south of Gordon Highway. The property contains approximately 5.4 acres and is part of 2630 and 2650 Gordon Highway. Part of Tax Map 081-0-001-01-0 and part of 081-0-016-00-0. DISTRICT 4 Item Action: Approved Z-15-23.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to concur with the Planning Commission to deny the petition. Mr. Guilfoyle out. Commissioner Mary Davis Commissioner William Lockett Passes Motion Passes 9-0. FINANCE 43. Request for the City to approve The Arts Council application and sign the grant application for the ART THE BOX program grant. No additional funds needed, will be using the funds from the first part of the project as the City match. Grant deadline is June 30, 2015. (Requested by Commissioner Frantom) Item Action: Approved Arts_Council_Grant_Application.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes ADDENDUM 44. Motion to discontinue the Ft. Gordon Bus route effective June 27, 2015 and to task the Transit Director to provide notification to Fort Gordon and public notice of the cancellation of this bus route immediately. (Requested by Commissioner Lockett) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Voting No: Commissioner Commissioner Upcoming Meetings www.augustaga.gov Approve William Fennoy, Commissioner Dennis Williams. Motion Passes 8-2. Commissioner William Lockett Wayne Guilfoyle Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve allowing the Transit Director to come back with a plan for this route before it is discontinued. Commissioner William Fennoy Dies for lack of Second LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 45. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 6/16/2015 2:00 PM Attendance 6/16/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Invocation Department: Caption:Rev. Robert D. Fain, Pastor, The Church of the Good Shepherd Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Rebecca Terrell Department:Clerk of Commission Caption:Ms. Rebecca Terrell RE: Housing of the C. H. Terrell Academy in the 600 Building on Broad Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-17 Department:Planning Commission Caption: Z-15-17 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by Mae Johnson requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 1.35 acres and known as 3133 Floyd Drive - Tax Map 109-4-025-00-0. DISTRICT 6 1. Construct a handicap ramp to the home that meets ADA standards for accessibility. 2. The bathroom upgraded to conform to the current handicap accessibility standards. 3. Removal of the window security bars from each of the windows. 4. Criminal activity statistics will be reviewed by Code Enforcement in one year; safe and appropriate security precautions provided by the petitioner will be reviewed at that time. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-18 Department:Planning Commission Caption: Z-15-18 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by H. Lawson Graham, on behalf of Dr. Harinderjit Singh, requesting a change of zoning from Zone A (Agriculture) and Zone LI (Light Industry) to Zone LI affecting property containing 5.24 acres and is known as 2169 Gordon Highway. Tax Map 068-0-008-01-0. DISTRICT 5 1. The private driveway must comply with the specified requirements of the Augusta’s Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. The rear (north) of the property must be cleared of all debris before the issuance of any building permits. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-19 Department:Planning Commission Caption: Z-15-19 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by H. Lawson Graham, on behalf of Dr. Harinderjit Singh, requesting a Special Exception to establish an extended stay hotel per Section 22-2 (e) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 5.24 acres and is known as 2169 Gordon Highway. Tax Map 068- 0-008-01-0. DISTRICT 5 1. The private driveway must comply with the specified requirements of the Augusta’s Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. The rear (north) of the property must be cleared of all debris before the issuance of any building permits. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-20 Department:Planning Commission Caption: Z-15-20 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by PF Odenton LLC requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) for the purpose of establishing a landscape contracting business and no other uses permitted in the B-2 Zone affecting property containing 1.31 acres and is part of the property presently known as 3378 Milledgeville Road. Part of Tax Map 069-3-001- 00-0. DISTRICT 5 1. The B-2 uses shall be limited to a landscape contracting business and no other uses permitted in the B-2 Zone. 2. Within 90 days from the final date of approval, obtain permits to demolish or rehabilitate the two deteriorating and abandoned structures to meet code standards, for the portion of the tract subject to being rezoned. 3. Maintain a fence separation from the adjacent residential uses that conform to standards of the Tree Ordinance. 4. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. 5. Proper addresses will be provided by the Augusta IT-GIS Department for the new parcel(s). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-21 Department:Planning Commission Caption: Z-15-21 – A request for concurrence with the Augusta Planning Commission to approve a petition by Tobacco Augusta Development LLC requesting a change of zoning from Zone A (Agriculture) and Zone B-2 (General Business) to Zone B-2 affecting property containing .98 acres and is known as 3696 Windsor Spring Road. Tax Map 141-4-005-00-0. DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-24 Department:Planning Commission Caption: Z-15-24 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by Bluewater Engineering Services LLC, on behalf of M J Properties of Augusta LLC, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) for the purpose of establishing a parking lot and no other uses permitted in the B-1 Zone on property containing .35 acres and known as 203 Sherwood Drive. Tax Map 012-0-098-00- 0. DISTRICT 7 1. The B-1 uses shall be limited to a parking lot and no other uses permitted in the B-1 zone. 2. The parking lot shall conform to standards of the Augusta Tree Ordinance. 3. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. 4. No permanent sign shall be placed along the frontage of Sherwood Drive. 5. The detention pond shall be sized to accommodate a paved parking lot. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-25 Department:Planning Commission Caption: Z-15-25 – A request for concurrence with the Augusta Planning Commission to approve with the conditions listed below a petition by Sandra Lynce, on behalf of Shirley Farmer, requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) for the purpose of establishing a paint contracting business and no other uses permitted in the B-2 Zone affecting property containing .83 acres and is known as 1213 Flowing Wells Road. Tax Map 029-0-002-02-0. DISTRICT 3 1. The B-2 uses shall be limited to a paint contracting business, offices, parking and business related storage and no other uses permitted in the B-2 Zone. 2. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM ZA-R-239 Department:Planning Commission Caption: ZA-R-239 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 28-B-8 (Signs – Freestanding Signs) by amending the permitted sign surface area, height and illumination provisions in P-1 (Professional) Zones. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM ZA-R-240 Department:Planning Commission Caption: ZA-R-240 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by amending Section 4-2 (Off-Street Parking Requirements) by amending the Section to include an allowance for providing compact parking spaces. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-15 Department:Planning Commission Caption: Z-15-15 – A request for concurrence with the Augusta Planning Commission to deny a petition by Robert Collier Sr., on behalf of ACM Browncroft CR. LLC, requesting a change of zoning from Zone R-3C (Multiple-family Residential) with stipulations to Zone R-3B (Multiple-family Residential) affecting property containing approximately 5.72 acres and is known as 411 Pleasant Home Road. Tax Map 016-0-048-00-0. DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-22 Department:Planning Commission Caption: Z-15-22 – A request for concurrence with the Augusta Planning Commission to deny a petition by 4 Site Investment, LLC, on behalf of Georgia Vitrified Brick and Clay LTD and A. Van Keuren III, requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) on property located on the south right-of-way line of Gordon Highway, 420 feet, more or less, east of Craig Sims Parkway. The property contains approximately 2.6 acres and is part of 2630 and 2650 Gordon Highway. Part of Tax Map 081-0-001-01-0 and part of 081-0-016-00-0. DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Z-15-23 Department:Planning Commission Caption: Z-15-23 – A request for concurrence with the Augusta Planning Commission to deny a petition by 4 Site Investment, LLC, on behalf of Georgia Vitrified Brick and Clay LTD and A. Van Keuren III, requesting a change of zoning from Zone A (Agriculture) to Zone R-1E (One-family Residential) on property located on the south right-of-way line of Gordon Highway, 420 feet, more or less, east of Craig Sims Parkway and also being 200 feet, more or less, south of Gordon Highway. The property contains approximately 5.4 acres and is part of 2630 and 2650 Gordon Highway. Part of Tax Map 081-0-001-01-0 and part of 081-0-016-00-0. DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Abandoned Property Department:Clerk of Commission Caption:Motion to approve receiving as information the discussion of the abandoned property located at 1409 Steiner Avenue and receiving from the Planning and Development Department an update on the clean up activities in 30 days. (Approved by Public Services Committee June 9, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 15-27 request by Vaishaliben Patel for a retail package Beer & Wine License to be used in connection with Central Mart located at 2059 Central Avenue. District 1. Super District 9. (Approved by Public Services Committee June 9, 2015) Background:This is a New Ownership Applicaton. Formerly in the name of Pritalkumar Patel. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Alcohol Application Department:Planning & Developmnet Caption:Motion to approve New Ownership Application: A. N. 15- 28: request by Nadeem N. Hirani for a retail package Liquor, Beer & Wine License to be used in connection with McBean Package Shop located at 5262 Mike Padgett Highway. District 8. Super District 10. (Approved by Public Services Committee June 9, 2015) Background:This is a New Ownership Application. Formerly in the name of Susan Faircloth. Analysis:This applicant meets the requirements of the City of Augusta's Alcohol Ordinance.. Financial Impact:The applicant will pay a fee of $4,660.00. Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 15- 29 request by Hiteshkumar C. Patel for a retail package Beer & Wine License to be used in connection with King Food Mart located at 2177 Broad Street. District 1. Super District 9. (Approved by Public Services Committee June 9, 2015) Background:This is a New Ownership Application. Formerly in the name of Pyung Kwon. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission May 25, 2015 Robert Sherman Asst. Director Augusta-Richmond County Planning and Development 1850 Marvin Griffin Rd Augusta, Ga. 30906 Re: Club Avanti Mr Sherman, In recent months this office has had contact with club Avanti, as it relates to operation of the business as well as the conduct that is allowed to exist within and surrounding it. The clubs ownership has been counseled and advised about the pervasive use of drugs and that they should be prohibited and proactive measures put in place. We have since made multiple drug arrest at his location. Members of our inspected this location on several occasions and it was found to have a heavy presence of what is believed to be a Marijuana odor in the business. On May 2, 2015 members of our department entered the business unannounced and found where Marijuana have been openly used in the club. Deputies found where marijuana been prepared/rolled on some of the tables and the floor of the business. When asked the Club ownership stated she could not control what persons do. Please consider this a formal request to bring Club Avanti located at 555 Broad St before the Augusta Richmond County Commission to have their Alcohol license considered for suspension or probation. Respectfully Sgt. Richard P. Elim Commission Meeting Agenda 6/16/2015 2:00 PM Consider Probation, Suspension, or Revocation of Alcohol Department:Planning & Development Caption:Motion to approve a one-year probation period of the alcohol license, dance hall license and business license held by Ms. Pamella Hall for The Grill d/b/a Avanti, 553/559 Broad Street for failure to comply with the Augusta-Richmond County ordinances. (Approved by Public Services Committee June 9, 2015) Background:The owner of The Grill Avanti has a business license to operate a lounge; to include a dance hall license, and an alcohol license to serve liquor and beer...The Sheriff’s Deputies have inspected the establishment on several occasions and made drug arrests. The lounge owner is allowing customers to use marijuana inside the establishment. Analysis:The Sheriff’s Office and Planning and Development are requesting that the Commission take action against the license holder for various code violations. The Alcohol License and the Business License can be suspended, revoked or placed on probation pursuant to the following Codes: Section 2-1-38 (a)(3); Right to Deny, Suspend, or Revoke A Business Tax Certificate; Section 6-2-74 (a): Probation, Suspension & Revocation (Alcohol License); 6-2-32:Violations; and 6-6-43 Dance Halls. Sec. 2-1-38. Right to deny, suspend, or revoke a business tax certificate. (a) A Business Tax Certificate under this Chapter may be denied, suspended, or revoked if one or more of the following exists: (3) The applicant or holder of the certificate intends to violate or has violated any federal or state law, or local ordinance or any ordinance or resolution regulating such business or intends to violate any regulation made pursuant to authority granted for the purpose of regulating such business. Sec. 6-2-74. Probation, Suspension & Revocation (Alcohol License). Any license issued under this Ordinance may be put on probation, suspended and/or revoked by the Augusta-Richmond County Commission after a finding of due cause. Due cause for the probation, suspension or revocation of a license shall include but shall not be limited to, the following: (a) A violation of this Ordinance or any State or federal law governing the manufacture, transport, or sale of alcoholic beverages by the licensee or any person in his employ or in the employ of the establishment for which the license was issued. Sec. 6-2-32. Violations; unlawful activities. (a) Any person holding any license issued pursuant to this Ordinance or any employee or agent of such person who violates any provision of this Ordinance, or directs, consents to, permits, or acquiesces in such violation, either directly or indirectly shall, by such conduct, subject the license to suspension or revocation. For purposes of administering and enforcing this Ordinance, any act committed by an employee, agent or representative of a licensee shall be deemed to be an act of such licensee. (b) It shall be a violation of this Ordinance for any licensee to permit any person to engage in any activity on the premises for which the license is issued or within the place of business, which is in violation of the laws or regulations of any federal, state, county or municipal governing authority or regulatory agency. With respect to any such activity, it shall be rebuttably presumed that the same was done with the knowledge or consent of the licensee; provided however, that such presumption may be rebutted only by evidence which precludes every other reasonable hypothesis save that such licensee did not know, assist or aid in such occurrence, or in the exercise of full diligence could not have discovered or prevented such activity. Sec. 6-6-43. Dance Halls. (g) Right of suspension by License & Inspection Department. The License & Inspection Department shall have the right to suspend any business tax certificate issued under this chapter whenever a person, firm or corporation doing business shall deviate from the normal operation for which the business tax certificate was obtained or fails in performance to meet the required regulations and code as set forth by the License & Inspection Department, Augusta-Richmond County Sheriff’s Department or Augusta-Richmond County Health Department, or violates any law or ordinance of the United States, or the State or Augusta-Richmond County, in pursuance of such business conducted under such business tax certificate….. Financial Impact:N/A Alternatives:N/A Recommendation:Place the business on 12 months probation. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Extend Lease - Naval Reserve Center Department:Recreation, Parks and Facilities - Facilities Caption:Motion to approve extending the lease with the US Navy for the Naval Reserve Center on Central Avenue through June 2016. (Approved by Public Services Committee June 9, 2015) Background:This lease has been in place since 1946. The Navy is required to request renewal annually. Lease payments are $1 per year. Augusta has no financial or maintenance obligations under this lease. Analysis:This is a continuation of a long standing existing lease. There is no cost to Augusta and we have no current need for the building. Financial Impact:None. Alternatives:1. Approve extending the lease with the US Navy for the Naval Reserve Center on Central Avenue through June 2016. Lease payments are $1 per year, Augusta has no financial or maintenance obligations under this lease. 2. Do not approve Recommendation:Approve extending the lease with the US Navy for the Naval Reserve Center on Central Avenue through June 2016. Lease payments are $1 per year, Augusta has no financial or maintenance obligations under this lease. Funds are Available in the Following Accounts: NO FUNDS REQUIRED REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Ordinance to Amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 Relating to the Requirement of Conformance with Certificate of Appropriateness Department:Administrator Caption:Motion to approve an Ordinance to amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 relating to the Requirement of Conformance with Certificate of Appropriateness; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Public Services Committee May 26, 2015 - approved by Commission June 2, 2015 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Acceptance of State Grant Award for Superior Court Felony Drug Court Department:Superior Court Caption:Motion to approve acceptance of State Grant Award for Superior Court Felony Drug Court. (Approved by Public Safety Committee June 9, 2015) Background:Georgia's Accountability Court Funding Committee has awarded the Augusta Judicial Circuit Adult Felony Drug Court $318,288 to support the operations of the Court. These operations include treatment services, case manager contract services, lab technician contract services, security/compliance services, and drug testing services/supplies. This award is effective July 1, 2015 through June 30, 2016. Analysis: Financial Impact:Grant amount of $318,288 w/a 10% match. Match will come two sources: 1)Org Key/Obj Code 205000000/3511410, which consists of monies collected from Drug Court participants (Participant Fees). 2)A portion of our Accountability Courts Coordinator's salary will also be applied toward the match requirement. Alternatives:Disapprove Recommendation:Approve Funds are Available in the Following Accounts: Matching funds will come from 205000000/3511410 and percentage of Accountability Courts Coordinator's salary. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acceptance of State Grant Award for Superior Court Mental Health Court Department:Superior Court Caption:Motion to approve acceptance of State Grant Award for Superior Court Mental Health Court. (Approved by Public Safety Committee June 9, 2015) Background:Georgia's Accountability Court Funding Committee has awarded the Augusta Judicial Circuit Mental Health Court $101,302 to support the operations of the Court. These operations include treatment services, case manager contract services, lab technician contract services, security/compliance services, and drug testing services/supplies. This award is effective July 1, 2015 through June 30, 2016. Analysis: Financial Impact:Grant amount of $101,302 w/a 10% match. Match will come two sources: 1)Org Key/Obj Code 205000000/3511410, which consists of monies collected from Drug Court participants (Participant Fees). 2)A portion of our Accountability Courts Coordinator's salary will also be applied toward the match requirement. Alternatives:Disapprove Recommendation:Approve Funds are Available in the Following Accounts: Matching funds will come from 205000000/3511410 and percentage of Accountability Courts Coordinator's salary. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acceptance of State Grant Award for Superior Court Veterans Court Department:Superior Court Caption:Motion to approve acceptance of State Grant Award for Superior Court Veterans Court. (Approved by Public Safety Committee June 9, 2015) Background:The State FY2016 grant award of $62,468 is intended to provide enhancement services to Superior Court's Veterans Court, presided over by Judge James G. Blanchard. The program is designed to address underlying conditions, specific to today's veterans. The Veterans Court creates a model of enhanced supervision based on individual accountability and treatment, coupled with a multifaceted team approach designed to protect the interests of the public, while at the same time addressing the underlying, specific mental health/substance abuse issues. The program provides a structure specific to veterans who demonstrate behaviors that could be effectively monitored through extensive, individualized counseling and medication therapy geared toward addressing their underling circumstances. The structured court approach addresses unwanted behaviors using behavioral modification therapy techniques to include regular drug screening, imposed curfews, residential treatment, regularly scheduled court appearances, and potential sanctions. Participants who enter Veterans Court are non-violent offenders who are facing felony charges related to an underlying mental health condition and/or certain drug offenses. Participants enter the program with specific goals to achieve and upon reaching the set goals, progress through the various phases specifically designed to teach life skills that will benefit the participant well past graduation from the program. Analysis: Financial Impact:Grant amount of $62,468 w/a 10% match. Match will come two sources: 1)Org Key/Obj Code 205000000/3511410, which consists of monies collected from Drug Court participants (Participant Fees). 2)A portion of our Accountability Courts Coordinator's salary will also be applied toward the match requirement. Alternatives:Disapprove Recommendation:Approve Funds are Available in the Following Accounts: Matching funds will come from 205000000/3511410 and percentage of Accountability Courts Coordinator's salary. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Capacity Agreement FY2015 Revised Department:Richmond County Correctional Institution Caption:Motion to approve revised Capacity Agreement for FY2015 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee June 9, 2015) Background:Augusta-Richmond County contracts with the state of Georgia to house two hundred thirty (230) non-violent inmates to perform skilled/non-skilled labor in City Departments. Analysis:The Department of Corrections pays the City a per diem of twenty ($20.00) dollars per day per inmate. Financial Impact:The revenue received from the Department of Corrections is approximately forty-five (45%) percent of the institution's annual budget. Alternatives: Recommendation:Approve the revised Capacity Agreement for FY2015 to house two hundred thirty (230) non-violent inmates. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Firefighting Hose Purchase Department:Fire Caption:Motion to approve the purchase by the Augusta Fire Department of firefighting hose for all new fire appratus delivered in 2015 from Fireline, Inc. in the amount of $159,738 to include 12 fire pumps, 3 aerial ladder trucks. (Approved by Public Safety Committee June 9, 2015) Background:The Augusta Fire Department would like to purchase firefighting hose for all new fire appratus delivered in 2015 in the amount of $159,738 to include 12 fire pumps, 3 aerial ladder trucks. The hose will be purchased per bid item #15-137 which was awarded to Fireline, Inc. and will go on all new fire appratus. This bid includes contract pricing for two years. Analysis: Financial Impact:The total cost of purchasing firefighting hose for all new apparatus will be $159,738 Alternatives:None, bid #15-137 was awarded to Fireline, Inc. through the sealed bid process specifically for the purchase of firefighting hose. Recommendation:Approve the purchase of firefighting hose in the amount of $159,738 for all new fire apparatus from Fireline, Inc. Funds are Available in the Following Accounts: Funds are available in the Fire Department Budget in the safety supply line item. 274034110-5311420 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Grant Award for Richmond County State Court Accountability Court Department: Caption:Motion to approve acceptance of a grant award in the amount of $101,595 for the Richmond County State Court Accountability Court DUI Program from the Office of the Governor Criminal Justice Coordinating Council. (Approved by Public Safety Committee June 9, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Grant Award for Richmond County State Court Veteran's Court Department: Caption:Motion to approve acceptance of a grant award from the Office of the Governor Criminal Justice Coordinating Council in the amount of $20,757 for the implementation of a Richmond County State Court Veteran's Court Program as part of its existing Accountability Court Program. (Approved by Public Safety Committee June 9, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Purchase Imaging Scanner (SPLOST FUNDS_ CBWDC PHASE II) Department:Richmond County Sheriff's Office Caption:Motion to approve the purchase of an Imaging Scanner for the Charles B. Webster Detention Center from Security Detection, Inc. (Approved by Public Safety Committee June 9, 2015) Background:The Richmond County Sheriff's Office is requesting approval for the purchase of a Imaging Scanner for the Charles B. Webster Detention Center. Security Detection, Inc. is the sole source provider. The scanner is capable for detecting substances and items hidden by incoming inmates that a simple "pat down" or frisk may miss. The funding resource for this purchase is provided through SPLOST funds. (CBWDC Phase II). Detection Systems is the exclusive manufacture and sole source for the Provision/Safe view series screening system and for maintenance, repair, and spare parts. As the original equipment manufacturer: The company possesses the technical knowledge required to correctly diagnose any malfunctions, can access hardware and software, maintains a complete inventory of factory tested parts, able to provide critical replacement components, provides factory- direct trained and certified service engineering. Analysis:SafeView-Imaging Scanner- $165,000.00 Installation,calibration, staff training cost- $10,000.00 Operational Test Kit- $932.00 Year 2 Extended warranty coverage- $9,200.00 Shipping- $1,850.00 Total cost: $186,982.00 Financial Impact:SafeView-Imaging Scanner- $165,000.00 Installation,calibration, staff training cost- $10,000.00 Operational Test Kit- $932.00 Year 2 Extended warranty coverage- $9,200.00 Shipping- $1,850.00 Total cost: $186,982.00 Alternatives:The requested vendor (Security Detection, Inc) is the original manufacturer/provider there is no regional distributors for this service that will meet the specialized needs for the Detention Center. Recommendation:The Sheriff's Office is requesting that funding be provided this purchase because this services provides an additional level of security for the Detention Center. Funds are Available in the Following Accounts: Funds are available through SPLOST Funds (CBWDC Phase II). The cost of the imaging Scanner is $186,982.00. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AUGUSTA, GEORGIA 2016 BUDGET PLAIG CALEDAR JUE 2015 June 9, 2015 Finance Committee approves FY2016 Budget Calendar. June 16, 2015 Commission approves FY 2016 Budget Calendar. JULY 2015 July 16, 2015 Distribution of Budget Calendar and Instructions during department head meeting. July 27, 2015 Departments with OneSolution access may start entering in Budget Item Detail. AUGUST 2015 August 3, 2015 Departmental budgets due to Finance (for departments without access to OneSolution system). Budget analysts begin review of proposed budgets for departmental work sessions. August 10, 2015 Deadline for OneSolution users entering budgets into Budget Item Detail module. SEPTEMBER 2015 Sept. 1-11, 2015 Departmental Work Sessions (call if desired). Work sessions will be led by the Finance Department with a report of new programs and personnel submitted to the Administrator. Administrator will be aware of all budget hearings; however her attendance will not be mandatory. A representative of the administrator’s office will be in all sessions. September 30, 2015 Budget summary presented to Administrator by Finance Department. OCTOBER 2015 October 20, 2015 FY 2016 Proposed Budget presented to Augusta-Richmond County Commission by the Administrator. October 27, 2015 Publish Public Hearing Notice in newspaper. OVEMBER 2015 November 3, 2015 PUBLIC TOW MEETIG / COMMISSIO MEETIG Public Hearing of 2016 Budget. November 10, 2015 Publish Notice of Budget Adoption in newspaper. November 17, 2015 Adoption of the FY 2016 Budget by the Augusta-Richmond County Commission JAUARY 2016 January 1, 2016 Effective date for the Fiscal year 2016 Budget. Commission Meeting Agenda 6/16/2015 2:00 PM Approve the 2016 Budget Calendar Department:Finance Caption:Motion to approve the 2016 Budget Calendar. (Approved by Finance Committee June 9, 2015) Background:The Budget Calendar establishes tentative dates for the completion of the various stages of the 2016 budget preparation and adoption process. The calendar is presented for approval consistent with the legal requirements in accordance with OCGA 36-81-5. The budget calendar, as planned, will facilitate developing, reviewing, and deliberations by the legislative body, input from the citizens of Augusta-Richmond County and adoption of FY2016 budget on a timely basis. The budget will also be adopted prior to fiscal year 2016. Analysis:N\A Financial Impact:N\A Alternatives:Revise dates. Recommendation:Approve Budget Calendar for FY2016 as indicated on the attachment. Funds are Available in the Following Accounts: N\A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Asociacion Cultural Hispanoamericana Department:Clerk of Commission Caption:Motion to approve a request from the Asociacion Cultural Hispanoamericana for a waiver of the usage/clean up fees of the Augusta Common for the 23rd Annual Hispanic Festival on October 9, 2015. (Approved by Finance Committee June 9, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Motion to approve additional funding for the Extension Service Department:Extension Service Caption:Motion to approve additional funding from the Contingency Fund for the Extension Service in order to assure continued services in the position of County Extension Agent. (Approved by Finance Committee June 9, 2015) Background:The position of Extension Agent for Richmond County has been vacant since the retirment of Sid Mullis in 2013. After his retirement, he entered a contract with UGA Extension Service to provide those same services on a part time basis at a reduced cost. The contract was scheduled to end June 30, 2016. The State of Georgia Extension Service administration has made the decision to terminate contracts for all of the retiree-rehires on July 1, 2015 in order to save money from state budget cuts. The cuts come as a result of the state legislature appropriating the money for 1% pay raise but the board of regents mandating that all units in the University system give an average 5% pay raise. The cost of this for the Extension Service statewide is almost 1 million dollars. Analysis:Last month, the extension service gave notification that contracts for all retiree-rehires were being terminated effective June 30, 2015. In order to assure that Richmond County has an extension agent, the City could contract with Mr Mullis until a full time County Extension Coordinator is hired in 2016. Financial Impact:$10,000 increase of expense budget to cover extension agent's salary due to State funding cuts. Alternatives:If not approved the result would be a loss of services to ARC citizens until new Coordinator is hired in 2016. Recommendation:Approve funding in the amount of $10,000. Augusta would then enter a contract with Mr. Mullis to replace the previous one held with UGA Extension Service. Funds are Available in the Following Accounts: 101101110/6011110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta Georgia Timeline for SPLOST VII Election date: November 3, 2015 November 3rd - election Item June 9, 2015 Committee Meeting June 16, 2015 Commission Meeting The Commission will be presented with the recommended SPLOST VII Timeline. Review and discuss the timeline, the period of years for the SPLOST, etc. Authorize Mayor to meet with Mayors of Hephzibah and Blythe Notices Mailed to Inter-Governmental Agencies Mayor's Office mails notices of meeting of governing authorities to the Mayors of Hephzibah and Blythe to discuss inter-governmental agreement for distribution of SPLOST VII proceeds. Notices must be mailed or delivered 10 days prior to the meeting. Inter-Governmental Informational Meeting Local governments will hold meeting to discuss inter-governmental agreement for distribution of SPLOST proceeds. July 10, 2015 SPLOST Request Forms Due This is the deadline for all SPLOST requests to be submitted to Administration for review and compilation. Compilation & Review of RequestsAll requests will be reviewed to verify all necessary information is presented. All information will be compiled to establish a final complete requested list to provide to Commission. July 14, 2015 Tentative SPLOST VII List Provided The requested SPLOST VII List is provided to Commissioners for review. July 14, 2015 Notices Mailed to Inter-Governmental AgenciesMayor's Office mail notices of meeting of governing authorities to the Mayors of Hephzibah and Blythe to discuss inter-governmental agreement for distribution of SPLOST VI proceeds. Notices must be mailed or delivered 10 days prior to the meeting. Inter-Governmental Meeting Local governments will hold meeting to discuss inter-governmental agreement for distribution of SPLOST proceeds. They must meet no less than thirty (30) days prior to the Call of Election by the Board of Elections. August 18, 2015 Final SPLOST VII project list approved by Commission August 19, 2015 to August 28, 2015 Staff Preparation The Staff and City Attorney will prepare all necessary documentation. June 18, 2015 June 29, 2015 July 20, 2015 July 31, 2015 Commission vote to authorize mayor to issue notice of Intergovernmental Meeting to City of Hephzibah and City of Blythe July 8, 2015 to July 13, 2015 Augusta Georgia Timeline for SPLOST VII Election date: November 3, 2015 November 3rd - election Item Approval of Intergovernmental Agreements Augusta 25, 2015 Augusta approve Intergovernmental Agreement with Hephzibah and Blythe August 25, 2015 to Hephzibah and Blythe approve Intergovernmental Agreement with August 31, 2015 Augusta. Commission Passes SPLOST Resolution Commission passes SPLOST Resolution for November ballot. Special called meeting before committee meetings. (Must be at least 60 days prior to election) September 3, 2015 Board of Elections Convenes The Board of Elections convenes in regular session to issue Call of Election. Notice to Newspaper Send Notice of Election/Resolution to newspaper for publication. Notice must be published once per week for four consecutive weeks prior to the election. October 1, 2015 Legal Notices Published - required for bonds October 8, 2015 Legal Notices Published October 15, 2015 Legal Notices Published October 22, 2015 Legal Notices Published October 29, 2015 Legal Notices Published November 3, 2015 Date of Election September 1, 2015 September 22, 2015 Commission Meeting Agenda 6/16/2015 2:00 PM Proposed SPLOST VII Calendar Department:Finance / Administrator Caption:Motion to approve proposed calendar for SPLOST VII with the proposed election date of November 3, 2015. (Approved by Finance Committee June 9, 2015) Background:Collections for SPLOST VI are projected to end in the first quarter of 2016. The proposed calendar sets key dates for a November 3, 2015 election. Analysis: Financial Impact:n/a Alternatives:revise calendar Recommendation:approve proposed calendar Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Arts Council Grant Application Department:Clerk of Commission Caption:Request for the City to approve The Arts Council application and sign the grant application for the ART THE BOX program grant. No additional funds needed, will be using the funds from the first part of the project as the City match. Grant deadline is June 30, 2015. (Requested by Commissioner Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of permanent easement & temporary construction easement to Richmond County, Ga from Augusta Mall Anchor Acquisitions, LLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 041-0-060-01-0) 3450 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,590 square feet of permanent easement and 2,385 square feet of temporary construction easement. The appraised value is $10,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 324041110-52.12122 J/L 201824333-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from J.C. Penny Properties, Inc. Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 054-0-086-00-0) 3450 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,629 square feet of permanent easement and 1,824 square feet of temporary construction easement. The appraised value is $10,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 324041110-52.12122 J/L 201824333-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of Property for right of way to Richmond County, Georgia from Booker T. Washington & Annie Washington- 1559 Old Savannah Road Department:Law Caption:Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-465-00-0) 1617 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Background:After numerous attempts, the City was unable to locate the property owners and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 275.21 square feet of right of way. The appraised value is $300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of Property for right of way to Richmond County, Georgia from William Nelson & William C. Bridges - 1559 Old Savannah Road Department:Law Caption:Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-4-049-00-0) 1559 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Background:Despite repeated efforts, the City was unable to come to an agreement with the property owners and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 3,136.32 square feet of right of way. The appraised value is $25,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of right of way to Richmond County, Georgia Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 041-0-059-00-0) 3460 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,752 square feet of right of way. The appraised value is $27,600.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 324041110-52.12122 J/L 201824333-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of the property for right of way to Richmond County, Georgia from the Estate of Estate of Jewell Harvey Department:Law Caption:Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-466-00-0) 1611 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Background:Due to the property owner being deceased, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 4,443.12 square feet of right of way. The appraised value is $5,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquisition of the property for right of way to Richmond County, Georgia from the Estate of James M. Sturgis Department:Law Caption:Motion to authorize condemnation to acquire title of the property for right of way (Parcel 059-3-467-00-0) 1609 Old Savannah Road. (Approved by Engineering Services Committee June 9, 2015) Background:Due to the property owner being deceased, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 1,829.52 square feet of right of way. The appraised value is $3,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Acquistion of Permanent Easement & Temporary Construction Easement to Richmond County, Ga from American General Life & Accident Insurance fka National Life & Accident Insurance Co. Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 054-0-092-02-0) 3450 Wrightsboro Road. (Approved by Engineering Services Committee June 9, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 4,598 square feet of permanent easement and 7,531 square feet of temporary construction easement. The appraised value is $30,600.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 324041110-52.12122 J/L 201824333-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Disadvantaged Business Enterprise Department Yvonne Gentry DBE Director Disadvantaged Business Enterprise Department 530 Greene Street – Room 600B - Augusta, GA 30901-4414 (706) 821-2406– Fax (706) 821-4228 WWW.AUGUSTAGA.GOV MEMORANDUM TO: Bob Leetch, Utilities FROM: Yvonne Gentry, Director Disadvantaged Business Enterprise Department DATE: May 6, 2015 SUBJECT: REVIEW AND APPROVAL OF RECOMMMENDED CONTRACTOR Bid #15-142 Goodrich Street RWPS Improvements This memo is to transmit the review and concurrence of compliance by Ruby-Collins, Inc. in meeting the LSBOP Utilization goal of two percent (2%) for the above referenced project. The goal setting methodology considered the following factors based on good faith efforts of the contractor:  The project total estimated cost  Value of the scope of work where availability exists  Maximum participation to be achieved through locally owned small business Contractor must prepare and submit a monthly utilization report with each pay request to the DBE Department. If you have questions, please contact me at (706) 821-2406. DEDUCTION PAIRING TO REDUCTIONS OF SCOPE AUGUSTA GA BID ITEM 15-142 GOODRICH STREET RAW WATER PUMP STATION Inprovements for UTILITIES DEPARTMENT ZEL Proj. No. 0203-01 AUGUSTA UTILITIES DEPARTMENT ITEMS Description Ruby Deduction Revised Item 1 Construction of Concrete Works, Walls, Floors, Etc. Except Operations Bldg $2,740,000 $155,075 $2,584,925 Item 2 Operations Building Concrete Works, Walls, Floors, Roof, Etc Complete,$115,000 $115,000 Item 3 Operations Building Electrical & Mechanical Systems, COMPLETE, Operational, $280,000 $280,000 Item 4 All other work required for A complete Operations Building $870,000 $79,321 $790,679 Item 5 PUMP Building Electrical & Mechanical Systems, Except Pump $284,000 $8,305 $275,695 Item 6 PUMP Buildings Appurtenances: Cranes, Doors, Windows, Steps, Ventilation, $220,000 $80,015 $139,985 Item 7 Pump Bldg Roofs, Brick walls $265,000 $98,286 $166,714 Item 8 ALL Site Electrical $100,000 $100,000 Item 9 ALL Site Concrete and Masonry $120,000 $120,000 Item 10 Intake Gates Systems, COMPLETE, Operational, In Place $900,000 $556,065 $343,935 Item 11 Flood Gates Systems, COMPLETE, Operational, In Place $475,000 $291,221 $183,779 Item 12 Bar Screen System, COMPLETE, In Place $1,440,000 $1,123,538 $316,462 Item 13 Hydraulic Rake and Vibrating Conveyor, COMPLETE, Operational, In Place $250,000 $250,000 Item 14 ALL Pressure Piping $95,000 $95,000 Item 15 ALL Gravity Piping $87,000 $87,000 Item 16 ALL Piping Conduits under the Sluices $455,000 $455,000 Item 17 ALL Drainage Structures, Boxes $42,000 $42,000 Item 18 All work attached to existing Intake Concrete Sections $25,000 $25,000 Item 19 Mechanical Installation of Owner Supplied Pumps, (No. 9 and No 1)$45,000 $45,000 Item 20 Assistance to WAH for installation of Hydro Turbines $210,000 $200,000 $10,000 Item 21 ALL Equipment Supply and Installation (Speed Increasers, Check Valves, Valves, $760,000 $27,091 $732,909 Item 22 ALL Clearing and Grubbing Areas East and West of Sluices $10,000 $10,000 Item 23 ALL Earth Excavation $690,000 $690,000 Item 24 ALL ROCK Excavation per Contract Drawings $710,000 $710,000 Item 25 Mobilization, Bonds, Insurance $245,000 $42,512 $202,488 Item 26 De-Mobilization (must be 1/3 of Item 25)$85,000 $17,511 $67,489 Item 27 ALL ELSE TO COMPLETE $780,000 $27,060 $752,940 Item 28 Replacement of Unsuitable Material in place, 1,000 CY $34,000 $34,000 TOTAL $12,332,000 $2,706,000 $9,626,000 SCHEDULE OF PAYMENT ITEMS GSRWPS Bid Tabulation and Recommendation.docx Municipal Engineering Water Plants – Distribution Wastewater Plants – Collection Investigations – Planning Studies Recreational Facilities Industrial Parks – Roadways Civil – Structural – Mechanical Electrical & Instrumentation Founded 1946 SERVING GEORGIA AND SOUTH CAROLINA Jorge E. Jiménez, P. E. (GA) Charles D. Drown, P. E. (GA, SC, CA) Stacey W. Gordon, P. E. (GA, SC) Mitchell E. Freeman, P. E. (GA) Daniel K. Rickabaugh, P. E. (GA, SC) Kenneth M. Wardenski, EIT, MCSE Zimmerman, Evans and Leopold, inc. (706) 724-5627 – FAX (706) 724-5789 435 Telfair Street Augusta, Ga. 30901-2494 May 20, 2015 Mr. Tom Wiedmeier, P.E., Director, Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 RE: GSRWPS Bid recommendation Dear Mr. Wiedmeier: We have attached the Tabulation of the Bids received by the Purchasing Department on March 20, 2015. The bid received from Ruby Collins was the best and lowest bid. The two other bids were within 8% and 18% of the low bid. However, the Department requested that we work with the low bidder to delete the portion of the work that was included for the installation of Unit No. 10 (except concrete). On March 26th we provided our opinion of what items could be removed from the scope without compromising the operation of Unit No. 9 which is under construction in York, Pennsylvania. We worked with the low bidder to assess the possible cost savings and they then submitted proposed deductions to bid items for specific reductions in scope. As your consultant and the project’s designer, our opinion of possible reductions of March 26th presented a potential reduction of $3,064,000. We attach hereto, a comprehensive description of the changes to be made and the savings to AUD for implementing these changes. We recommend that Augusta award this contract to the low bidder, Ruby Collins of Smyrna, Ga. in the amount of $12,332,000 reduced by the amount of savings for the attached reduction of scope in the total of $2,706,000 for a net Total Award of $9,626,000. We also recommend that Augusta accept the deductions paired with the reductions in scope listed in the attachment. Ruby Collins has offered (attached) the extension of their bid by 30 days. Please let us know if you have any questions in this regard. Very truly yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jimenez, P.E. Principal JEJ:st Enclosure Invitation to Bid Sealed bids will be received at this office on Tuesday, March 3, 2015 @ 3:00 p.m. for furnishing: Bid Item 15-142 Goodrich Street RWPS Improvements for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $265.00. The only prime contractors that will be allowed to submit a bid are the ones that have been prequalified. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Monday, February 9, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Site Visit will be held on Thursday, February 12, 2015 @ 10:00 a.m. at Goodrich Street RWPS, 2431 Riverlook Drive, Augusta, GA 30904. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, February 16, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. . A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Revised: 2/03/2015 UNOFFICIAL Vendors CROWDER CONSTRUCTION CO 1111BURMA DRIVE APEX NC 27539 HEAVY CONSTRUCTORS, INC. 1596 LOWER ROSWELL ROAD MARIETTA, GA 30068 RUBY COLLINS, INC 4806 WRIGHT DRIVE, SMYRNA, GA 30082 Attachment B YES YES YES Addendums #1, 2, 3, 4 & 5 YES YES YES E-Verify #95514 202372 193022 SAVE Form YES YES YES Bid Bond YES YES YES Lump Sum Price:$14,611,000.00 $13,300,000.00 $12,332,000.00 Total Number Specifications Mailed Out: 4 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Conference/Telephone Conference Attendees: 5 Total packages submitted: 3 Total Noncompliant: 0 Bid Opening Bid Item #15-142 Goodrich Street RWPS Improvements for Utilities Department Bid Due: Friday, March 20, 2015 @ 11:00 a.m. The following vendor submitted a statement of "No Bid": P. F. MOON & COMPANY / P. O. BOX 346 / WEST POINT, GA 31833 Page 1 of 1 ATTN: MARK DICKSON CROWDER CONSTRUCTION CO 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 ATTN: DON MARTIN HEAVY CONSTRUCTORS, INC. 1596 LOWER ROSWELL ROAD MARIETTA, GA 30068 ATTN: JENNIE COLE P. F. MOON & COMPANY P. O. BOX 346 WEST POINT, GA 31833 ATTN: DAVID A. WESTRICK RUBY COLLINS, INC P. O. BOX 2476 SMYRNA, GA 30081 Tom Wiedmeier Utilities Department Bay Street Bob Leetch Utilities Department Bay Street ATTN: JORGE JIMENEZ ZEL ENGINEERING 435 TELFAIR STREET AUGUSTA, GA 30901 Bid Item 15-142 Goodrich Street RWPS Improvements mailed & faxed to prequalified vendors on Friday, February 06, 2015 Bid Item 15-142 Goodrich Street RWPS Improvements For Utilities Department Bid Due: Tues. 3/3/15 @ 3:00 p.m. Yvonne Gentry LSBOP Commission Meeting Agenda 6/16/2015 2:00 PM Goodrich Street Raw Water Pumping Station Improvements Department:Augusta Utilities Department Caption:Motion to approve award of Bid Item #15-142 for construction at the Raw Water Pumping Station to Ruby-Collins, Inc. in the amount of $9,626,000. (Approved by Engineering Services Committee June 9, 2015) Background:Bids were received on March 20, 2015 for construction of improvements at the Goodrich Street Raw Water Pumping Station (RWPS) which serves the Highland Avenue Water Treatment Plant. This project will install a new pump and gearbox for the recently reconstructed #1 turbine, and install a new turbine and pump (Unit #9) capable of pumping 50 Mgal/d. The project also includes construction of a new operations building. Analysis:Ruby Collins Construction was the low bidder at $12,332,000. Upon discussions with design engineer and contractor, we elected to eliminate most of the construction related to future Unit #10, except for the concrete work. Unit #10 will likely not be needed for at least 20 years. The revised price for the work is $9,626,000. Financial Impact:Funds are provided 512043410-5425110/80413009-5425110 Alternatives:No practical alternative. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Contract Ruby-Collins, Inc. in the amount of $9,626,000.00 for the Goodrich Street Raw Water Pump Station Improvements Project. Funds are Available in the Following Accounts: 512043410-5425110/80413009-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/16/2015 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Regular Commission Meeting held on June 2, 2015 and the Special Called Meeting held on June 9, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM District 2 Appointments Department:Clerk of Commission Caption:Motion to approve the appointments of Ms. Alexa D. Davis to a term on the ARC Animal Control Board and Ms. Ronic West to a term on the ARC Library Board representing District 2. (Requested by Commissioner D. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Fort Gordon Bus Route Department: Caption:Motion to discontinue the Ft. Gordon Bus route effective June 27, 2015 and to task the Transit Director to provide notification to Fort Gordon and public notice of the cancellation of this bus route immediately. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/16/2015 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: