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Home My WebLink About2015-06-02-Meeting Minutes Commission Meeting Agenda Commission Chamber - 6/2/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. INVOCATION: Rev. Frederick L. Patterson, Pastor, True Vine Missionary Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. CONSENT AGENDA (Items 1-29) PLANNING 1. ZA-R-237 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by adding a new Section 28-F (Personal Care Home); amending Section 4-2 (Off-Street Parking and Loading) regarding parking requirements outside the Central Business District and; amending Section 26-1(h) – Special Exceptions – Family Personal Care Homes. (No action taken in Commission meeting May 19, 2015 - Planning & Development requests waiver of the second reading if approved) Item Action: Approved ZA-R-237.pdf ZA-R-237_AMENDMENT.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Commissioner Commissioner Passes Marion Williams. Motion Passes 9-1. Sammie Sias William Fennoy PUBLIC SERVICES 2. Motion to approve New Ownership Application: A. N. 15-24: request by Deshdeep Mahindru for an on-premise consumption Beer & Wine License to be used in connection with The Curry Hut located at 2810 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee May 26, 2015) Item Action: Approved Curry_Hut.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 3. Motion to approve New Application: A. N. 15-25 request by Aaron M. Sylvain for an on-premise consumption Beer & Wine License to be used in connection with Zoe's Kitchen located at 2907 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee May 26, 2015) Item Action: Approved Zoe_s_Kitchen.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 4. Motion to approve New Application: A. N. 15-26 request by James Klugo for an on-premise consumption Liquor, Beer and Wine License to be used in connection with Sole Augusta. Inc. located at 1033 Broad Street. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Item Action: Approved Committee May 26, 2015) Sole_Augusta_Inc.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 5. Motion to approve the naming of the Conference Room at the Augusta Municipal Golf Course the "Legends Room at The Patch". (Approved by Public Services Committee May 26, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 6. Motion to approve the selection of Remac, Inc. for the crack seal and ramp area maintenance at Daniel Field Airport. Bid 15-155 (Approved by Public Services Committee May 26, 2015) Item Action: Approved Copy_of_-XX_Exhibit_A.pdf Invitation_to_Bid_sent_to_newspaper.pdf 15-155_TAB.pdf 15-155_Consultants_Recommendation_of_Award.pdf 15-155_Department_Letter_of_Recommendation.pdf Mail_List_and_Demandstar_Planholders.pdf Mandatory_Pre-Bid_Sign-In_Sheet.pdf Extended_Tabulation_sheet_Fom_Consultant_WK_Dickson.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 7. Motion to approve giving the Transit Director thirty days to evaluate the Fort Gordon route, to determine any areas that can be adjusted for cost and increased ridership and to provide any other recommendations for improvements of the transit system. (Approved by Public Services Committee May 26, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 8. Motion to approve referring back to committee an update on all financial transactions associated with the Highway 56 Transit Facility Project and receiving a report back from staff in 30 to 45 days. (Approved by Public Services Committee May 26, 2015) Item Action: Approved Agenda_Items_-_Com._Lockett_5-26.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 9. Motion to approve RFP Item 15-157, Design and Delivery of Outdoor Fitness/Wellness System for Senior Adults, to Southern Playgrounds for Item Action: $39,353.00. (Approved by Public Services Committee May 26, 2015) Approved Request_for_Proposal_sent_to_Newspaper.docx 15-157_TAB.xls 15-157_Cumulative_Eval_Sheet.xls 15-157_Department_Recommendation_of_Award.pdf Process_Regarding_RFPs.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 10. Motion to approve an Ordinance to amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 relating to the Requirement of Conformance with Certificate of Appropriateness; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Public Services Committee May 26, 2015) Item Action: Approved Ordinance_to_amend_Historic_Preservation_Requirements_7-4-28.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 11. Motion to approve addressing through the attorney, Planning and Development, the Administrator and any other relelvant department a path forward regarding what can be done to encourage the Regency Mall property owners to develop the property and bring back a recommendation in 45 days to a legal meeting. (Approved by Public Services Committee May 26, 2015) Item Action: Approved Agenda_Items_-_Com._Lockett_5-26.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ADMINISTRATIVE SERVICES 12. Motion to approve award of RFP 15-164 Life/LTD Insurance Services to The Standard subject to final contract negotiations and to authorize the Administrator to execute such finally negotiated contract. (Approved by Administrative Services Committee May 26, 2015) Item Action: Approved ARC_Ancillary_Scoring_overview_2015.docx Augusta_Renewal[1].pdf Request_for_Proposal_sent_to_newspaper.pdf 15-164_TAB.xls EVAL_15-164_Detail_Cumulative.pdf Recommendation_Letter_from_Department.pdf Process_Regarding_RFPs.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes PUBLIC SAFETY 13. Motion to approve a request from Augusta Technical College Police Department for the use of the FCC Radio Station License in connection with the issuance of Augusta Tech's Speed Detection Device Permit. (Approved by Public Safety Committee May 26, 2015) Item Action: Approved Use_of_FCC_License_request_from_Augusta_Technical_College.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner William Fennoy Commissioner Sammie Sias Passes FINANCE 14. Motion to approve the replacement of two older vehicles for the Augusta Regional Airport Marshal’s Department, approved by the Aviation Commission using the GMA Lease Program. (Approved by Finance Committee May 26, 2015) Item Action: Approved Att-marshal_cars-airport.pdf Invitation_to_Bid_sent_to_newspaper.doc 15-130_TAB.xls 15-130_Department_Recommendation_of_Award.pdf Mail_List_and_Demanstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 15. Motion to approve request from Engineering Department-Maintenance Division to replace a current expiring 60-month lease of 2 older motor graders with a new 60-month lease from Yancey Brothers Caterpillar, Inc., of Augusta, Georgia for $2,012.55 each per month (Bid 15-143). (Approved by Finance Committee May 26, 2015) Item Action: Approved Att-motor_grader_lease-eng-maint.pdf Invitation_to_Bid_sent_to_newspaper.doc 15-143_TAB.xls 15-143_Recommendation_of_Award.pdf mail_label.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 16. Motion to approve the replacement of 10 automobiles for Criminal Investigation Division and 1 new Ford F-150 for Special Operations of the Sheriff’s Office using Phase VI of the Sales Tax. (Approved by Finance Committee May 26, 2015) Item Action: Approved CID_Evaluations.xlsx Att-impalas-sheriff.pdf Att-F150-sheriff_from_Fleet.pdf Invitation_to_Bid_sent_to_newspaper.doc 14-236_TAB.xls 14-236_Department_REcommendation_of_AWard.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 17. Motion to approve authorizing the creation of a Director of Compliance position in accordance with Section 14 (c) of the Consolidation Act. (Approved by Finance Committee May 26, 2015) Item Action: Approved 5_15Proposed_Compliance_Department_Org_Chart_15.pdf 5_15ComplianceDeptBudget_15.pdf Section_14_of_the_Consolidation_Act.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ENGINEERING SERVICES 18. Motion to approve funding for final Design Consultant Services Supplemental Agreement to URS Corporation (now merged with AECOM) in the amount of $438,140.18 for the 15th Street Pedestrian Improvement Project as requested by the AED. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved SA1_15th_ST_5.7.2015.docx CPB._SA1_5.7.2015.xlsx CostProp_Main_15th_Street__May_2015.pdf CostProp_Main_15th_Street_add_service_May_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 19. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 135-0-003-01-0) 1530 Marvin Griffin Road. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved Agenda_Item_-_Kelloggs_Company.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 20. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary construction easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved Agenda_Item_-_Richmond_Station_(Wrightsboro_Road_Widening_Project)3449_Wrightsboro_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 21. Motion to approve funding to RW Allen, LLC in the amount of $1,394,174.00 for Phase I of the Design/Build Renovation of Former Augusta Library for Augusta, Georgia-Utilities Department, RFP #15-131. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved 20150501_Library_Contract_Proposal.pdf Request_for_Proposal_sent_to_newspaper_correction.pdf 15-131_TAB.xls 15-131_Cumulative_Phase_2.pdf 15-131_Department_Recommendation_of_Award.pdf Process_Regarding_RFPs.pdf RFP_sign_in_sheet_Mandatory_Pre-Proposal.pdf Mail_List_and_Demandstar_Planholders.pdf DBE_Information_for_R.W.Allen_15-131.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Approve Voting No: Commissioner Mary Davis, Commissioner Wayne Guilfoyle, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Passes 6-4. Commissioner Sammie Sias Commissioner William Fennoy Passes 22. Motion to approve entering into an agreement with Georgia Power (GP), stating that the City of Augusta will pay for the GP Facility Relocation Costs on the Berckmans Road Widening & Realignment Phase 1 Project in accordance with the estimate totaling $372,650.00. Also, approve the Utility Relocation Agreement to be executed by the City of Augusta Legal Counsel and the Mayor, and approve payment as requested by Augusta Engineering Department. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved GA_Power_Sum_Agmt_5.14.pdf Const_Set_5.14.2015.pdf CPB__Ga_Power_Agmt_5.14.2015.xlsx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 23. Motion to approve funding for Design Consultant Services Supplemental Agreement Three and Change Number Three to Pond and Company in the amount of $43,930.00 for the Berckmans Road Widening, Realignment and Bridge Replacement Project as requested by the AED. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved SA_3_Proposal_docs._5.7.2015.pdf CPB_SA3_Change_Four_5.7..2015.xlsx SA3__Berckman_Rd_5.7.2015.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 24. Motion to approve authorizing the establishment of an abandoned building demolition program. (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved Demolition_Budget.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 25. Motion to approve the Avrett Plumbing Company, Inc. in the amount of $250,000.00 for the option year renewal of existing contract for Cleaning of Sanitary Sewer Systems to be performed under Account Number 506043410- 5223220. (Referred from May 19 Commission meeting) (Approved by Engineering Services Committee May 26, 2015) Item Action: Approved Backup_for_Extension_12-177.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes PETITIONS AND COMMUNICATIONS 26. Motion to approve the minutes of the Regular Commission Meeting held on May 19, 2015 and the Special Called Meeting held on May 26, 2015. Item Action: Approved Regular_Commission_Meeting_May_19_2015.pdf Called_Commission_Meeting_May_26_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes APPOINTMENT(S) 27. Motion to approve the appointment of Mr. John Kelly to the Augusta- Richmond County Coliseum Authority to replace Mr. Harry Moore. (Requested by Commissioner Smith) Item Action: Approved Talent_Bank_Application_John_Kelly_Jr..pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 28. Motion to approve the appointment of Mr. Brandon Dial to a term on the Historic Preservation Commission representing District 3. (Requested by Commissioner Davis) Item Action: Approved Talent_Bank_Application_Brandon_Dial.pdf ItemApprovalSheet.html Motions Motion Motion Type Motion Text Made By Seconded By Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 29. Motion to approve the appointment of Mr. David Hutchinson to the Downtown Development Authority Board to fill the seat vacated by Mr. Dennis Welch. (Requested by Commissioner Fennoy on behalf of the Downtown Development Authority) Item Action: Approved Agenda_item_request_and_David_Hutchinson_Talent_Bank_Application.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/2/2015 AUGUSTA COMMISSION REGULAR AGENDA 6/2/2015 (Items 30-37) PUBLIC SERVICES 30. Motion to approve retaining the Synagogue Building, demolishing the Court of Ordinary Building and giving Mr. Steinburg and Historic Augusta the opportunity to work out the agreement for the Synagogue's preservation as proposed by the Administrator. (No recommendation from Public Services Committee May 26, 2015) Item Action: Approved Historic_Preservation_Meeting_Minutes.pdf 2015-03_MB_Campus_Existing.pdf 2015-03_MB_Campus_Option_A.pdf 2015-03_MB_Campus_Option_B.pdf Synagogue_-_Points_of_Agreement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve saving the Synagogue and the Court of Ordinary Buildings as stated in Option 2 to authorize the demolition of the vacated IT Building and Annex but preserve the old Print Shop building, transfer funding in the amount of $285,000 from the Ancillary Services Buildings project to the Municipal Building Project, authorize an increase in the Not to Exceed Amount of the GMP contract with Turner Construction of $285,000 to complete the demolition work, extend the contract with Turner Construction through the July 31, 2015 period of the IT Building TCO, authorize the Administrator to take the necessary actions to complete the demolition and to also approve the MOU agreement with Mr. Steinberg and Historic Augusta for the preservation of the Synogogue as a museum. Voting No: Commissioner William Lockett, Commissioner Wayne Guilfoyle Commissioner Mary Davis Passes Commissioner Marion Williams. Motion Passes 8-2. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve saving the Synagogue Building and dealing with the Court of Ordinary Building at another time. Voting No: Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner William Lockett, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 3-7. Commissioner Ben Hasan Commissioner Marion Williams Fails ADMINISTRATIVE SERVICES 31. Discuss the authorization for compensation to the commissioner who serves as a member on the Planning Commission Board. (Requested by Commissioner M. Williams) Item Action: Approved Board_Compensation_Schedule.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Voting No: Commissioner Commissioner Sammie Sias Commissioner William Fennoy Passes Marion Williams. Motion Passes 9-1. 32. Discuss the hiring/rehiring of an EEO Director. (Requested by Commissioner M. Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. M. Williams votes Present. Motion Passes 9-0 -1. Commissioner Mary Davis Commissioner William Fennoy Passes 33. Update on the Disparity Study. (Requested by Commissioner Fennoy) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Update was given by Ms. Gentry; no formal action was taken on the item. PUBLIC SAFETY 34. Discuss safety in the Municipal Building as it relates to screening anyone entering the building through the security checkpoint. (Requested by Commissioner Fennoy) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be deleted from the agenda at the request of Commissioner Fennoy. ENGINEERING SERVICES 35. Approve proposed Amendment to Stormwater Ordinance. (Referred by Engineering Services Committee May 26, 2015 to the full Commission) Item Action: Rescheduled Chapter_5_Augusta_Final_Draft_04282015.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next full Commission meeting. Commissioner Sammie Sias Commisioner Sean Frantom Other No action is taken on this item due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Substitute motion to table this item until the Commission can have further discussion with and input from the Administrator. Voting No: Commissioner Dennis Williams, Commissioner Marion Williams. Motion Passes 8-2. Commissioner Ben Hasan Commissioner William Fennoy Passes OTHER BUSINESS 36. Discuss the big screen monitors outside the Commission Chambers. (Requested by Commissioner M. Williams) Item Action: Approved ItemApprovalSheet.html Motions Upcoming Meetings www.augustaga.gov Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 10-0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 37. Discuss boards and appointments of the Commission. (Requested by Commissioner M. Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. D. Williams not voting. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 38. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 6/2/2015 2:00 PM Invocation Department: Caption:Rev. Frederick L. Patterson, Pastor, True Vine Missionary Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA.RICHMOND COT]NTY PLANNING COMMISSION ZONING ORDINANCE AMENDMENT STAF'F REPORT Case Numberz #ZA-R-237 Hearing Date: Monday, March 212015 Report Prepared By: Paul DeCamp and Andrew Uhlir Recommended Amendment:Amend the Comprehensive Zoning Ordinance by adding Section 28-F (Personal Care Homes) and amending Section 4-2 (Oft Street Parking for All Areas Except Central Business District (CBD) and Section 26-1(h) (Special Exception- Family personal care home subject to the following criteria). Background: The number of personal care homes in Augusta continues to grow, and with this addition comes the increased need to ensure they are continually providing a high quality of life for the residents and the surrounding community. The Georgia Department of Community Health (DCH) facilitates the state licensing of these facilities, while local building, zoning, and fire safety codes regulate additional standards, such as location and type of home, safety, and property/building maintenance. Although homes may undergo an initial inspection, DCH is limited in their resources to provide periodic inspections to ensure compliance. Furthermore, DCH design requirements can be broad and may not meet all of the needs of individual communities. Additional or more restrictive requirements are allowable for local jurisdictions in order to ensure a high quality of living and safety. Justification: The intent of this amendment is to provide a way for Augusta to not only increase the quality of life of residents through design requirements, but to also provide a way to ensure personal care homes are continually in compliance past their initial inspection. The ordinance focuses on ADA Standards of Accessible Design, living room, dining room, bathroom, and bedroom spacing, privacy, and accessibility. Many of these design requirements are increased clarification or additions to DCH requirements that are already in place. Furthermore, continued compliance focuses on annual updates to business licensing as well as annual inspections. ORDINANCE An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective Septernber 16,lgg7 by adopting Section 28-F (Personal Care Homes) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Comprehensive Zoning Ordinance is amended by adopting Section 28-F (Personal Care Homes) as shown below: SECTION 2&F PERSONAL CARE HOMES 28-F-1 PURPOSE This section is intended to an enhance the quality of living standards of Personal Care Homes in order to protect the health, safety, and integrity of the residents. This section includes regulatory requirements, home design standards, and parking requironents for Personal Care Homes occupied by six or fewer unrelated individuals who reside there and receive care. These include Family Persoaal Care Homes, both as a Permitted Use and as a Special Exception granted per Section 26-l (h), as well as Special Use Permits granted for a Personal Care Home per Section 8-3 (e). Other applicable requirements for Personal Care Homes include: Georgia Departrnent of Community Health (DCH) requirements, Intemational Property Maintenance Code, and Fire Code compliance. 28-A-2 DEFINITIONS As used in this Section of the ordinance, the following terms shall have the meanings indicated: "Personal Care Home" - shall mean a building occupied by the property owners, or by a person or persons employed by the property owners, and also occupied by unrelated individuals who reside there and receive care and/or supervision from the property owners or persons in their ernployment. A personal care home shall provide care for elderly and./or handicapped persons. Personal Care Homes shall be classified as: Family Personal Care Homes, Group Personal Care Homes, and Congregate Personal Care Homes. "Personal Care Home Application" - The official application for a Personal Care Home, attached to a Special Use Permit application, a Special Exception application, or a permitted use zoning application. 28.A-3 GENERAL REQUIREMENTS A. Regulatory Compliance: Personal Care Homes shall comply with all applicable city zoning, building, housing, and fire codes, and shall fully comply with the Georgia Department of Community Health (DCH) Rules and Regulations for Personal Care Homes (Section lll-8-62 of Georgia Code). Proof of compliance as a state registered Personal Care Home through DCH shall be submitted with a Personal Care Home Application. A Personal Care Home Application must contain a scaled floor plan of the entire residence, including the following details: a. Bedroom, bathroom, and common room dimensions (must meet standards set forth in Section 28-B Home Design Requirements). b. Number ofpersons per bedroom. c. Rooms labeled (i.e. bedroom, closet, bathroom, dining room, kitchen, etc.). d. Label area for use by residents and visitors which affords privacy (i.e. an area where residents can meet alone with visitors). The maximum number of residents allowed for the Personal Care Home is dependent upon the specifications in the Home Design Requirements Section below, as well as Department of Community Health (DCH) requirements. If the maximum number of residents allowed is different between DCH requirernents and Municipal Code requirements, the more stringent regulations will apply. Applicant shall provide evidence annually to the Augusta Planning and Development Department that the facility continues to satisff the conditions of approval set forth in this ordinance, as well as Department of Community Health (DCH) requiranents. Evidence of compliance shall be submitted at least thirty (30) days before the renewal of a business license. During this time, the Augusta Planning and Development Department may inspect the home to ensure compliance with both the city ordinance and the business license requirements. Evidence submitted in the business license renewal process shall include: a. A copy of the most recent DCH inspection report and plan for correction 1. 2. 4. b. A copy of the most current and accurate licensed residential care profile Upon a Personal Care Home being approved, applicant shall make no alterations or additions to the primary structure for the purpose of increasing the number of individuals who reside there and receive care. Any Special Exception or Special Use Permit issued pursuant to this Section shall terminate if the structure is devoted to a use other than a Personal Care Home. If the structure fails to maintain compliance with all building, safety, health, and zoning requirements, the Special Exception or Special Use Permit shall be grounds for termination and the owner/operate shall thereafter be required to discontinue the use of the premises as a Personal Care Home. B. Home Design Requirements: 1. Common Areas i. Homes serving a person dependent upon a wheelchair or scooter for mobility must meet the 2010 ADA Standards for Accessible Design set forth by the United States Department of Justice. ADA standard ramps within the front yard must include a landscape buffer around the perimeter of the ramp for the purpose of visual aesthetics. ii. The home must have handrails, grab bars, doorways and corridors which accommodate permiued mobility devices, such as walkers, motorized scooters, wheel chairs and crutches or canes as the residents require for their safety and allows the residents to move about the home freely. Homes serving individuals in wheelchairs must have 60 inches by 60 inches of turning radius in all areas meant to be accessible to thern, including but not limited to the bedroom, kitchen, living room, entrances and exits, and at least one bathroom. iii. The living room must be large enough to accommodate individuals without overcrowding. Homes with three (3) to five (5) individuals who reside there and receive care must provide at least 120 square feet of living room space. Homes with six (6) individuals who reside there and receive care must provide at least 150 square feet ofliving room space. iv. The home must provide a comfortable dining area which is properly equipped and adequate in size for the number of individuals who reside there and receive care. The dining area shall be adequate to seat all individuals who reside there and receive care at the same meal seating. Homes with three (3) to five individuals who reside there and receive care must have at least 80 square feet allocated for a dining room. Homes with six (6) individuals who reside there and receive care must have at least 100 square feet allocated for a dining room. 5. 6. 7. v. The home must provide a fenced and accessible outdoor space for individuals who reside there and receive care. 2. Bedrooms or Private Living Spaces i. Bedrooms or private living spaces must have at least 100 square feet of usable floor space per individual who resides there and receives care. 3. Bathroom Facilities i. At least one (1) functional toilet and lavatory must be provided for each four (4) occupants, and at least one bathing or showering facility must be provided for each (6) occupants. Occupants include persons who reside there and receive care, care providers, and other persons living in the home. ii. A home serving a person dependent upon a wheelchair or scooter for mobility must have at least one (1) bathroom that perrnits the person to use all bathroom fixtures easily and independently where able. The bathroom must meet the 2010 ADA Standards for Accessible Design set forth by the United States Department of Justice. Home Design Spacing Requirements Summary Table *Includes persons who reside there and receive care, care providers, and other persons living in the home. Category Requirement Living Room 3-5 persons who reside andreceive care : 120 square feet 6 persons who reside and receive care: 150 square feet Dining Room 3-5 persons who reside and receive care: 80 square feet 6 persons who reside and receive care: 100 square feet Bedroom or private living spaces Per person who resides and receives care : I 00 square feet Functional toilet and lavatory Per4occupants*: l functionaltoilet Showering facility Per 6 occupants* : I bathing or showering facility 4. Off-Street Parking i. Homes must meet the requirernents for Off-Street Parking found in Section 4- 2 "Off-Street Parking Requirements for all Areas except Central Business District (CBD)" of this ordinance. A summary of example required parking spaces for Off-Street Parking is provided below. -Street P,'able Number of Residents Space Allocated to Residents On-site Provider Visitor Total Required Spaces 2 1 I I J J I I 1 3 4 2 I 1 4 5 2 I I 4 6 2 I I 4 SECTION II. That the Comprehensive Zoning Ordinance is amended by adding to Section 4 (Off-Street Parking and Loading) as shown below: 4-2 Off Street Parking Requirements for all Areas except Central Business District (CBD) SECTION III. That the Comprehensive Zoning Ordinance is amended by adding to Section 26-1 (Special Exceptions) as shown below: (h) Family personal care home subject to the following criteria: (3) Personal Care Homes with six (6) or less individuals who reside there and receive care One (l) space for each three (3) individuals who reside there and receive care, one (1) space for an on-site care provided, and one (1) space for visitors (4) A family personal care home must meet the requirements set forth in Section 28-F Personal Care Homes of this ordinance. SECTION IV. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this day of 2015. MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: LENA BONNER, CLERK First Reading: Second Reading: Commission Meeting Agenda 6/2/2015 2:00 PM ZA-R-237 Department:Planning Commission Caption: ZA-R-237 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by adding a new Section 28- F (Personal Care Home); amending Section 4-2 (Off-Street Parking and Loading) regarding parking requirements outside the Central Business District and; amending Section 26-1(h) – Special Exceptions – Family Personal Care Homes. (No action taken in Commission meeting May 19, 2015 - Planning & Development requests waiver of the second reading if approved) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 15- 24: request by Deshdeep Mahindru for an on-premise consumption Beer & Wine License to be used in connection with The Curry Hut located at 2810 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee May 26, 2015) Background:This is a New Ownership Application. Formerly in the name of Lephuong Tran. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $ 2,540.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15-25 request by Aaron M. Sylvain for an on-premise consumption Beer & Wine License to be used in connection with Zoe's Kitchen located at 2907 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee May 26, 2015) Background:This is a New Application. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $2,540.00. Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15-26 request by James Klugo for an on-premise consumption Liquor, Beer and Wine License to be used in connection with Sole Augusta. Inc. located at 1033 Broad Street. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee May 26, 2015) Background:The is a New Application. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,610.00. Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Augusta Municipal Golf Course Conference Room Naming Department:Recreation, Parks and Facilities Caption:Motion to approve the naming of the Conference Room at the Augusta Municipal Golf Course the "Legends Room at The Patch". (Approved by Public Services Committee May 26, 2015) Background:In 2014, three (3) prominent golfers were recognized by Augusta, Georgia as part of an African American Golf History and Heritage Program. Those individuals were: Charlie Sifford, the first African American to play on the PGA Tour, member of the Golf Hall of Fame and recepient of the Presidential Medal of Freedom; Pete Brown, the first African American golfer to win an event on the PGA Tour and local resident from 2012 to 2015; and, Jim Dent, a native Augustan who attended Paine College and had great success on the Senior PGA Tour. Mr. Dent is the remaining honoree alive. Analysis:In an effort to have golf history be a more significant part of everyone's golfing experience at the Augusta Municipal Golf Course, affectionately known as "The Patch", naming the Conference Room inside the Club House the "Legends Room" would allow for recognition the the above mentioned "legends" along with any future golfers, advocates and supporters who played an important role in golf history, especially with municipal golf. Financial Impact:N/A Alternatives:1. To Approve 2. Move No Action Recommendation:1. To Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission CFDA: 20.106 DUNS:EXHIBIT A ITEM SPEC.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL FAA FUNDS % STATE FUNDS % FEDERAL FY12 ENTITLEMENT 1 FAA DESIGN LS 1 $22,937.06 $22,937.06 $20,643.35 90%$0.00 0.0% 2 FAA BIDDING LS 1 $6,919.22 $6,919.22 $6,227.30 90%$0.00 0.0% 3 M-101 MOBILIZATION LS 1 $20,000.00 $20,000.00 $18,000.00 90%$1,000.00 5.0% 4 P-101 PAVEMENT JOINT AND CRACK SEAL REPAIR LF 180,000 $0.55 $99,000.00 $89,100.00 90%$4,950.00 5.0% 5 P-101 PAVEMENT MARKING REMOVAL SF 200 $32.50 $6,500.00 $5,850.00 90%$325.00 5.0% 6 P-620 PAVEMENT MARKING - YELLOW WITH REFLECTIVE MEDIA SF 6,300 $1.30 $8,190.00 $7,371.00 90%$409.50 5.0% 7 P-620 PAVEMENT MARKING - YELLOW (NON-REFLECTIVE)SF 750 $2.60 $1,950.00 $1,755.00 90%$97.50 5.0% 8 FAA CONSTRUCTION ADMINISTRATION LS 1 $16,311.84 $16,311.84 $14,680.35 90%$816.00 5.0% 9 FAA PROJECT ADMINISTRATION EA 0 $1.00 $0.00 $0.00 90%$0.00 5.0%TOTAL PROJECT COST $181,808.12 $163,627.00 $7,598.00 Fund SourceTOTAL MAXIMUM OBLIGATION OF STATE AND FEDERAL FUNDS THIS CONTRACT:$163,627.00 FY12 Federal 22127 $7,598.00 FY15 State 01151 $171,225.00 DANIEL FIELD EXHIBIT A GDOT PROJECT NUMBER: AP015-XXXX-XX(245) RICHMOND CRACK SEALING & MARKING PID - T00XXXX SUMMARY OF CONSTRUCTION ITEMS AUGUSTA, GA Invitation to Bid Sealed bids will be received at this office on Friday, April 17, 2015 @ 11:00 a.m. for furnishing: Bid Item 15-155 Airfield Crack Seal & Remarking for Daniel Field Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $100.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday March 5, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, March 27, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 31, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle March 5, 12, 19, 26, 2015 Metro Courier March 11, 2015 Revised: 1/12/2015 Vendors JJ CUNNINGHAM LLC 809 POPLAR ST CLARKS SUMMIT, PA 18411 REMAC INC 20103 GOVERNOR HARRISON PKWY, FREEMAN, VA 23856 WALL ASPHALT SERVICE, INC 617 ROCKMART RD VILLA RICA, GA 30180 AXTELLS INC. 1589 HEART LAKE RD, JERMYN, PA 18433 Attachment "B"YES YES YES YES E-Verify #728297 709960 49991 709887 Addendum #1 YES YES YES YES SAVE Form YES YES YES YES Bid Bond YES YES YES YES Total Bid Price Non- Responsive $145,640.00 $168,636.42 $243,272.50 Total Number Specifications Mailed Out: 13 Total Number Specifications Download (Demandstar): 11 Total Electronic Notifications (Demandstar): 128 Mandatory Pre-Bid Conference/Telephone Conference Attendees: 11 Total packages submitted: 4 Total Noncompliant: 1 Bid Opening Bid Item #15-155 Airfield Crack Seal & Remarking for Augusta, Georgia - Daniel Field Airport Bid Due: Thursday, April 23, 2015 at 11:00 a.m. Page 1 of 1 2120 Powe Suite 100 Atlanta, GA Tel. 770.95 Fax 770.95 www.wkdi May 6, 2 Ms. Kay R Daniel Fi 1775 Hig Augusta, RE: R A A Dear Ms. As you ar contracto The revie signature successfu WK Dick Therefore County a We appre Commiss Sincerely W.K. Dic Lauren C Project M ers Ferry Road A 30339 55.5574 55.0338 ickson.com 015 Roland, Cha eld General ghland Aven GA 30904 Recommenda Airfield Crack Augusta Bid I Roland: re aware, bid ors submitted ew included s and confirm ul low bidder kson has not e, we recomm award the con eciate the op sion and Aug y, ckson & Co., rosby Manager irman Aviation Co ue ations of Awa kseal & Rem tem #15-155 ds were rece d bids. The b checking for mation of the r for this proj worked with mend that th ntract in the pportunity to gusta-Richmo Inc. Tr ommission ard arking for th 5 ived for the a ids were rev r arithmetic e e appropriate ject. h Remac, Inc he Daniel Fie amount of $ provide this ond County, ransportation  he Daniel Fie above noted viewed for co errors, ackno e licensure, a c. in the past, eld General A $145,640.00 s service for t and we are a Water Resour eld Airport project on A ompliance w owledgment and we foun , though they Aviation Com to Remac, In the Daniel F available to a rces  Urban D April 23, 201 with the biddi of Addenda, d Remac, In y possess the mmission and nc. to perform ield General answer any q Development  15. Four (4) ing requirem , appropriate c. to be the e necessary l d Augusta-Ri m the subjec l Aviation questions yo  Geomatics ments. e icensure. ichmond ct work. ou have. Commission Meeting Agenda 6/2/2015 2:00 PM Crack Seal and Pavement Markings Department:Daniel Field Airport Caption:Motion to approve the selection of Remac, Inc. for the crack seal and ramp area maintenance at Daniel Field Airport. Bid 15-155 (Approved by Public Services Committee May 26, 2015) Background:Daniel Field Airport is in need of crack seal to preserve the ramp areas, taxiways, and runway. A bid was done through the Procurement Department with Remac, Inc. having the lowest. Analysis:Remac, Inc. came in with the lowest bid for the Crack Seal - Restripping Bid Financial Impact:$181,808.12 is the total bid. Less Federal Aviation Administration Funds of $163,627 (90%) and $7,598.00 (5%) GDOT funds. Total cost of project for Daniel Field is $10,583. Alternatives:Deny request. Recommendation:Approve the selection of Remac, Inc. for the Crack Seal and Re- stripping bid for Daniel Field Airport. Funds are Available in the Following Accounts: 22127 01151 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Fort Gordon Update Department:Augusta Public Transit Caption:Motion to approve giving the Transit Director thirty days to evaluate the Fort Gordon route, to determine any areas that can be adjusted for cost and increased ridership and to provide any other recommendations for improvements of the transit system. (Approved by Public Services Committee May 26, 2015) Background:Commission discussions regarding a Fort Gordon transit route date back to 2012. The route was authorized on October 1, 2014, and services commenced on November 3, 2014 for a six month pilot period for 180 service days. The services end is May 30, 2015, pending a discussion and decision by the Commission. Analysis:The Administrator and Staff meet with Fort Gordon Representatives on May 8, 2015 to review the pilot program. Fort Gordon has requested that the route continue for a full twelve months period, which would extend through November 2015. There are significant challenges with continuing the route as outlined below. • Between November 3, 2014 and May 16, 2015, the total ridership was 1,481 passengers. • The revenue collected for the referenced period was $1,639.25. • The highest ridership during the pilot period occurred consistently on weekends. • The peak month of usage was January 2015. Financial Impact:Original budget for six month project $152,443.05 The Finance Department determined that the pilot program is costing the government over $25,000 per month, which equates to an investment in excess of $150,000 YTD. If the pilot program continues through November 2015, the costs could exceed $300,000 with a 1% financial return. The pilot project is funded totally with local funds. Augusta does not have any federal transit funds to supplement the cost of the route and the Military indicates that it does not have funds to contribute. Alternatives:1. Provide notice to Fort Gordon that the Route will be discontinued as of June 3, 2015 due to low ridership and lack of funding. 2. Identify internal funding to continue the route, which will mean a delay of other urgently budgeted items in 2015. Finance advises that Augusta has two major decisions pending (Storm Water and FEMA) that are severely limiting our ability to pursue unfunded items. Recommendation:Staff recommends that the service be discontinued as of June 3, 2015 due to low ridership and lack of funding to continue supporting the program. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Highway 56 Transit Facility Project Department:Clerk of Commission Caption:Motion to approve referring back to committee an update on all financial transactions associated with the Highway 56 Transit Facility Project and receiving a report back from staff in 30 to 45 days. (Approved by Public Services Committee May 26, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: REQUEST FOR PROPOSAL Request for Proposals will be received at this office until Thursday, April 30, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-157 Design & Delivery of Out Door Fitness/Wellness System for Seniors for Recreation, Parks & Facilities RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 17, 2015 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 26, April 2, 9, 16, 2015 Metro Courier April 1, 2015 Revised: 1/12/2015 VENDORS Attachment B E-Verify # Addendu m #1 SAVE Form Original 7 Copies SOUTHERN PLAYGROUNDS 707 WHITLOCK PL, MARIETTA, GA 30064 YES 162411 YES YES YES YES BLISS PRODUCTS & SERVICES 6831 S. SWEETWATER ROAD LITHIA SPRINGS, GA 30122 non - compliant 329247 YES YES YES YES Proposal Opening RFP Item #15-157 Design & Delivery of Out Door Fitness/Wellness System for Seniors for Augusta, Georgia - Recreation, Parks & Facilities RFP Due: Thursday, April 30, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar): 0 Total Electronic Notifications (Demandstar): 11 Mandatory Pre-proposal/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 1 NO BID RESPONSE The following vendor submitted a statement of "No Bid": COMMERCIAL FITNESS SERV. & SALES / 535-A CLEMSON ROAD / COLUMBIA, SC 29229 Page 1 of 1 Evaluation Criteria PTS SOUTHERN PLAYGROUNDS 707 WHITLOCK PL, MARIETTA, GA 30064 1. Durability – Durability of equipment to outdoor conditions 25 21.5 2. Exercise Value – Strength, flexibility and conditioning 25 22.0 3. Diversity of Equipment Use – different exercises capabilities per unit or station 25 21.5 4. Company Experience – List number of years of providing service/equipment 15 13.5 5 References – Include brief history of past performance on three (3) similar projects 5 4.0 6. Completeness of Proposal – Responses to RFP 5 5.0 Total 100 88 Cummulative Evaluation Meeting RFP Item #15-157 Design & Delivery of Out Door Fitness/Wellness System for Seniors for Augusta, Georgia - Recreation, Parks & Facilities Monday, May 11, 2015 @ 11:00 a.m. Commission Meeting Agenda 6/2/2015 2:00 PM Motion to Approve RFP Item 15-157, Design and Delivery of Outdoor Fitness/Wellness System for Senior Adults to Southern Playgrounds for $39,353.00. Department:Recreation, Parks and Facilities Caption:Motion to approve RFP Item 15-157, Design and Delivery of Outdoor Fitness/Wellness System for Senior Adults, to Southern Playgrounds for $39,353.00. (Approved by Public Services Committee May 26, 2015) Background:The Department of Recreation, Parks and Facilities has a goal to expand life-long activities for our citizens. Analysis:Working with staff and senior adult users of all the amenities at H. H. Brigham Community Park, the Department researched a number of options for outdoor fitness equipment that could be integrated within parks and specifically located along walking tracks. The recommended system will serve as a pilot program geared to the adult senior population that will provide functional fitness stations that encourage all the muscles to work together to better prepare the body for the demands of real, everyday life. A total of six sets of specifications were mailed out with two (2) vendors responding. Of those two, one was ruled non-compliant. Financial Impact:The Life Trail system recommended is $39,353.00 Alternatives:1. To Approve RFP Item 15-157 2. Move No Action Recommendation:1. To Approve Funds are Available in the Following Accounts: SPLOST 328061110 - 212066904 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Ordinance to Amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 Relating to the Requirement of Conformance with Certificate of Appropriateness Department:Administrator Caption:Motion to approve an Ordinance to amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 relating to the Requirement of Conformance with Certificate of Appropriateness; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Public Services Committee May 26, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Regency Mall Property Department:Clerk of Commission Caption:Motion to approve addressing through the attorney, Planning and Development, the Administrator and any other relelvant department a path forward regarding what can be done to encourage the Regency Mall property owners to develop the property and bring back a recommendation in 45 days to a legal meeting. (Approved by Public Services Committee May 26, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Consider MB Campus Options Department:Recreation Parks and Facilities - Facilities Management Caption:Motion to approve retaining the Synagogue Building, demolishing the Court of Ordinary Building and giving Mr. Steinburg and Historic Augusta the opportunity to work out the agreement for the Synagogue's preservation as proposed by the Administrator. (No recommendation from Public Services Committee May 26, 2015) Background:In December 2013 the Historic Preservation Commission (HPC) approved demolition of the building which had housed the print shop and some information Technology Department staff (the rear portion of the Court of the Ordinary/Courthouse Annex), and the building that the remainder of the IT staff currently uses (the masonry structure with the metal building on top). The front portion of the Courthouse Annex is roughly 82’ long by 30’ wide and was constructed in the mid-1800s; HPC denied permission to demolish this front section. (See HRC meeting minutes attached.) The new IT building is nearing completion and staff will move in beginning on or about April 30, 2015. The current IT location is too close to the new building to conform to the requirements of the current fire and life safety codes. Demolition of the IT buildings is required in order to comply. Ideally, the demolition would have been completed prior to the issuance of the Certificate of Occupancy (CO) of the new IT facility. However, due to the fact that we could not shut down IT operations until we had the new facility ready, demolition prior to the move was not possible. As it relates to the certificate of occupancy (CO) for the new Information Technology (IT) building, the Planning & Development Department will issue a temporary CO for what they determine is a reasonable time period, not to exceed 90 days. A final CO will be issued when all life safety and fire codes have been satisfied. Turner Construction’s Guaranteed Maximum Price (GMP) for the Municipal Building renovation includes $180,000 for demolition and removal of the current IT buildings in their entirety. In order to salvage the area identified as historic (per the decision of the HPC), it would be necessary to install bracing and shoring to permit safe, selective demolition of a portion of the Court of the Ordinary. The remaining structure would need to be stabilized and secured as part of the work. These activities would increase our demolition costs by $206,561. Other factors to consider are that there is not a current identified use for the structure that would remain, and Augusta would also need to provide appropriate ongoing maintenance to prevent further deterioration. (Please note that because Turner is now completing their contract work, Heery has recommended that we deduct the demolition from Turner’s contract and that Augusta contract directly with vendor to secure demolition services. We anticipate that the increased costs for the selective demolition will still be the same if we contract directly with that vendor.) A closely related issue is that once the Planning and Development Department relocates to the Municipal Building, their current offices in the former Synagogue will remain vacant. There is no identified future use for this building. The Commission should consider the long term intentions for this building, including demolition, as they look at future development of the Municipal Building Campus and the services provided to the community. Analysis:Thoughtful planning today is essential to responsible use of taxpayer resources, both financial and historical. The Municipal Building campus is and will be for the foreseeable future, the center of operations for the Augusta-Richmond County Government. The block bordered by Greene Street, Telfair Street, 5th Street, and 6th Street should be sufficient to meet the needs of our citizens for many years. However, Augusta needs to consider planning for the future use of this confined site. Current issues which deserve discussion and consideration include: insufficient parking on the current campus, historic structures, and space for departments not included in the scope of the current renovation project (Those departments include Engineering, Juvenile Court, Public Defender, and the Law Dept.) Other factors that need to be taken into account when determining the path forward are: 1. We don’t have precise estimates on the costs associated with making either of the historic buildings usable. We do know that neither meets current code and it would be a costly proposition to make required code changes, should Augusta choose to renovate them for future use. 2. The final CO for the new IT building is dependent on demolition of the current IT buildings. 3. There are costs associated with retaining any remaining portion of the Court of the Ordinary and the former synagogue. The estimated average annual maintenance and utility costs for these structures would be $10,000. If the Commission determines they do not wish to commit that level of financial resources to retain vacant structures, they could be mothballed in accordance with the Augusta Ordinance which gives Augusta 6 months to determine what to do with these structures. Financial Impact:Funding in the amount of $661,000 is available for demolition on the MB Campus ($180,000 in the GMP contract, and $481,000 in remaining project accounts). It is estimated that complete or selective demolition of the 3 vacated buildings can be accomplished within this budget. The current amount under Turner’s contract reflects a $180,000 estimate for base demolition of the two IT buildings. The additional cost to perform selective demolition and stabilization of the Court of the Ordinary is estimated at $206,561.00. We do not have a bid number on the cost to demolish the former synagogue, but we believe the cost would be in the range of $250,000 to $300,000 if it were bid as a separate project, and less than that if it were added to a project including the Court of the Ordinary and old IT building demolition. In addition, should we decide not to move forward with full demolition, we would incur the maintenance costs described above. Alternatives:1) The Augusta Commission can approve an increase in funding of $206,561 and direct the contractor to proceed with selective demolition immediately. That funding is available through savings from changes in the scope of the Municipal Building Campus project. The scope of the renovations to the buildings that house the legal and engineering departments has been reduced. The total campus project cost would not be increased. 2) The Augusta Commission can determine that demolition of the vacated structures is in the best interest of Augusta and direct the Administrator to proceed with demolition procurement through Turner's GMP contract. 3) The Augusta Commission can request that the Historic Preservation Commission reconsider their denial to demolish the entire Court of the Ordinary structure, and also request to demolish the synagogue through the normal approval process. The time required to go through the process for reconsideration would likely delay demolition. 4) Determine another path forward not detailed above, such as providing for an exemption for municipal projects from Historic Preservation codes. Recommendation:Allocate the available funds to complete the demolition of the three vacant structures, following applicable codes; Authorize the extension of Turner Construction’s GMP contract through the 90- day period of the TCO; and Authorize the Administrator to take the necessary actions to complete these demolitions. Funds are Available in the Following Accounts: Funding in the amount of $661,000 is available for demolition on the MB Campus ($180,000 in the GMP contract, and $481,000 in remaining project accounts). REVIEWED AND APPROVED BY: Analysis of Augusta Richmond County Ancillary RFP 15-164 BCBS Georgia · Includes Travel Assistance in proposal · Accelerated benefit 75% up to $250,000 · Includes Portability and Conversion options · Provided references · Requires 20% participation in Optional/Supplemental coverage · Provided for a $200,000 maximum benefit without Evidence of Insurability · Underwriting must approve current census in order to grandfather employees · Very good claims processing times on the life insurance · Very good claim turn around time on LTD · Will match FICA and Medicare taxes · Resource Advisor included in proposal – Legal and Financial assistance for employees – includes 3 face to face counseling sessions Cigna · Did not entirely confirm that Actively at Work provision would be waived · Provided references as required · 3% COLA included but only for the duration of 5 years · Loss of ADL’s were not included in proposed rates · Includes EAP plan · Child Benefit to 6 months is only $500 · Accelerated death benefit option 75% to $500,000 · Included Survivor benefit of up to 3 months of LTD benefit · Includes FICA matching · Offered 3 year rate guarantee Met Life · Accelerated Death Benefit offered at 80% to $500,000 · Only offered a 2 year rate guarantee · Guarantee Issue level $200,000 but with stipulations regarding being actively at work and not hospitalized within last 90 days · Child benefit is only $500 up to age 6 months · Includes Portability and Conversion option · Grief Counseling and Will preparation included in proposal · Will waive Actively at work provision · EAP included in proposal · Good speed of answer times · Good claims accuracy percentages · Will provide renewal by 8/1 at next renewal date · Did not provide references · Rates can be changed if enrollment changes by +/- 10% · 3% COLA included but did not confirm if there is a maximum time limitation · Survivor benefit included · Will match FICA at a cost of 3% of the amount of the FICA remitted · Did not offer additional benefits tied to ADL’s · Confirmed that renewal would be provided by 8/1 but then listed process for renewal that stated renewal process would begin 5 months prior to renewal date · No substantial performance guarantees offered · Expressed concern about implementation timeline The Standard · Strong Performance Guarantees included · Will provide renewal information 6 months prior to renewal date · Proposed offering a rate guarantee to 1/1/2019 to protect ARC’s calendar year effective date · Travel assistance program offered · Strong Return to Work program · Continuity of Coverage is included · Increased coverage for children under 6 months to full benefit · Provides electronic EOI · Accelerated Death Benefit offered at 75% to a maximum of $500,000 · 5-10% of claims are audited · Large municipality block of business · Portability and Conversion is included in life program · Repatriation Benefit is included · Current members benefits will be automatically rolled over based on census data provided by ARC – no additional forms or EOI’s will be required · No minimum participation requirement · An expanded AD&D package was included · Coma Benefit is included · Dependents life insurance continues automatically for 5 months without premium payment after the death of the insured employee · EAP is included in proposed rates · Family Care Expense Adjustment is included · 3% unlimited duration COLA benefit included · Will match FICA and Medicare taxes and prepare W2’s for members receiving LTD benefits · Partial disability is covered · Survivors benefit is included · Provided references – significant experience with municipalities · $200,000 Guarantee Issue offered The Hartford · Only provided a 2 year rate guarantee · Accelerated death benefit provided for 80% to a $400,000 maximum · Birth to 6 months only has a $500 death benefit · Includes Survivor Benefit Option · COLA set at 3% but only has 5 adjustments available · Is requiring a Concentration Risk Form be completed · Proposal was only valid until 4/30/2015 · Included language to re-quote if minimum enrollment threshold is not met · Requires that all enrollment communication material be reviewed and approved by Underwriting Dearborn · Travel plan included · Placed restrictions on Actively at Work waiver · Confirmed that employees will be grandfathered based on current census data · Provided average Performance Guarantees · Will preparation included · Did not provide renewal rate methodology as requested · Will not match FICA · Confirmed rates are final regardless of actual enrollment · 3% COLA included with 5 year limitation · No ADL’s provided in proposal · EAP plan included · Did not provide references as requested · Did not confirm that renewal would be provided by at least 8/1 UNUM · Submitted proposal through third party vendor. RFP asked that all submissions be provided directly from the carrier · Life Planning resources are included in proposal · Conversion and portability are included · Accelerated Death Benefits – 50% up to $750,000 · Repatriation benefit included · Rates assumed at least 40% participation rate – concerns that ARC will not meet this requirement · Requirement that 25% of employees participate in the supplemental life plan · Rates are not guaranteed if enrollment changes by +/- 25% · Included delayed effective date wording – RFP requested that the actively at work language be removed · Accelerated Survivor benefit included · W2 preparation and FICA support included – will match FICA · Has a 5 year duration cap on COLA · Included travel assistance · Proposal included language that actual costs will be determined based on final enrollment – RFP requested that this not be a stipulation · Will not grandfather employees unless they are actively at work on the day the contract goes into force · Would only confirm commissions were not built in for LTD & Life/AD&D – unclear about Optional and Dependent Life · Did not include any additional benefits for loss of ADL’s 10/30/2014 Customer:Augusta, GA Customer Number 326421 Life Renewal Analysis Incurral Credited Constant Recorded Incurred Incurred Period Premium Premium Claims Claims Claim Ratio 1/1/12 - 12/31/12 $893,172 $893,172 $717,000 $902,601 101.1% 1/1/13 - 12/31/13 $888,677 $888,677 $665,750 $671,783 75.6% 1/1/14 - 9/1/14 $589,965 $589,965 $736,250 $814,078 138.0% Total $2,371,814 $2,371,814 $2,119,000 $2,388,462 100.7% Incurral Period 1/1/12 - 9/1/14 Current Lives 2,356 Experience Claim Rate $0.378 Experience Credibility 100% Final Experience Claim Rate $0.378 Manual Claim Rate $0.284 1 minus Credibility 0% Final Manual Claim Rate $0.000 Blended Claim Rate $0.378 Tolerable Loss Ratio 85% Current Composite Rate $0.380 Current Volume $194,828,000 Current Annual Premium $902,568 Formula Composite Renewal Rate $0.445 Formula Renewal Annual Premium $1,056,244 Formula Renewal Rate Increase 17.03% Current Annual Premium Formula Renewal Premium Delivered Renewal Premium Delivered Premium Change Basic Life $417,177 $488,208 $488,208 17.03%* Retiree Basic Life $61,771 $72,288 $72,288 17.03% Supplemental Life $203,336 $237,957 $237,957 17.03% Dependent Life $220,284 $257,791 $257,791 17.03% Total Premium $902,568 $1,056,244 $1,056,244 17.03% 10/30/2014 Augusta, GA 326421 Life Renewal Glossary Incurred Year The year the claimant became disabled. Payment Period The total benefits paid in that year. Premium Waiver If an employee becomes permanently and totally disabled while insured and prior to a specified age (i.e. age 60), life insurance may be extended without payment of premiums during the continuance of the disability, subject to all required proofs of claims. This liability is taken care of by the establishment of a premium waiver reserve. Death Benefit Only DBO means there is no extended insurance if an employee becomes permanently and totally disabled. A benefit is payable only for death and only while premiums are paid. The policyholder may, at its options, continue insurance by paying premiums when an employee is absent from work due to sickness or injury. The Policyholder determines on a non- discriminatory basis which employees are totally disabled. Incurred Claims The sum of paid claims, change in reserves, PW reserves, interest paid and conversion charges. Paid Premium The actual total premium paid to Aetna. Constant Premium A paid premium adjustment used to bring prior period premium amounts to the level they would have been if the current rate had been in force during those periods. Incurred Loss Ratio The ratio of Incurred Claims / Paid Premium. Constant Loss Ratio The ratio of Incurred Claims / Constant Premium. Experience Credibility The degree to which the plan’s previous claim experience can be relied on to predict future results. Credibility is determined by a combination of employee life years and claim incidence. Manual Credibility The degree to which the manual rate is used to predict future results. Manual Credibility is determined by a the formula of 1 minus the Experience Credibility. Manual Rate The rate calculated based upon a current census and plan design. Experience Rate The rate calculated based upon the actual claim experience of the group. Tolerable Loss Ratio Represents the ratio of incurred claims to earned permium that is assumed in the pricing of the product. Funeral Planning Services Brought to you by Aetna Life Insurance Company Who is Everest? Everest’s services include: Pre-planning services 24/7 Advisor Assistance To discuss funeral planning issues Pricefinder Research Reports  The only nationwide database of funeral home prices  Detailed, local funeral home price comparisonsOnline Planning Tools - Includes:  Personal Profile  10 Key Decisions Planner  “My Wishes” Planning Guide  Reference Guide*Information stored and maintained in a secure data warehouse At-need services Family assistance and plan implementation  Provide 24-hour assistance throughout the funeral process Negotiation assistance  Gather pricing information and present it to the family in an easy-to-read format  Negotiate funeral service pricing with local funeral homes  Help the family compare prices of caskets and other products Cost of Services Basic Life only members get Everest services for their immediate family at no additional cost. Supplemental participants can also have coverage extended to their parents and Parents In Law for an additional fee. Please contact your Aetna representative for further information. We are pleased to inform you of a unique, value-added service available to groups with Life Insurance coverage with Aetna— funeral planning and concierge services from Everest. Everest is an independent consumer advocate who's sole purpose is to provide the information needed to make the most informed decisions about all funeral related issues, and then put those wishes into action. Participating members are never locked into a decision because Everest’s funeral advisory services can be used at any funeral home across North America. Everest is an impartial consumer advocate, not a funeral home. Everest does not sell funeral goods or services, nor do they receive any commissions from funeral homes or other service providers in the funeral industry. With Everest, the member is removed Everest offers both pre-planning and at-need services at or near the time of need. Everest's online planning tools help members prepare for the future. At-need services include family support and negotiation assistance. And, Everest advisors are available  Communicate the Personal Funeral Plan to the funeral home; removing the family from a sales-focused environment 10/30/2014 Customer:Augusta, GA Customer Number:326421 Life Claim Listing Date Date Benefit of Birth Gender Coverage Paid Amount Retiree 10/18/1980 M Basic 06/04/2013 $50,000.00 N 04/26/1962 F Basic 03/14/2012 $50,000.00 N 08/25/1959 M Basic 04/04/2014 $50,000.00 N 10/13/1939 M Basic 02/21/2014 $25,000.00 N 08/26/1940 M Basic 11/20/2013 $24,000.00 Y 08/21/1932 M Basic 10/04/2012 $25,000.00 N 12/28/1952 F Basic 10/22/2013 $50,000.00 N 11/13/1977 M Basic 07/16/2012 $50,000.00 N 03/02/1946 M Basic 08/18/2014 $33,000.00 N 01/10/1934 M Basic 05/29/2012 $25,000.00 N 03/05/1949 M Basic 07/19/2012 $50,000.00 N 09/15/1979 M Basic 03/12/2012 $50,000.00 N 03/06/1965 M Basic 05/16/2012 $50,000.00 N 12/09/1969 M Basic 02/26/2013 $50,000.00 N 03/24/1953 M Basic 09/09/2013 $50,000.00 N 08/09/1961 F Basic 08/22/2014 $50,000.00 N 10/28/1955 M Basic 02/11/2014 $50,000.00 N 07/19/1920 F Basic 08/20/2013 $15,000.00 Y 03/26/1967 M Basic 01/10/2014 $50,000.00 N 03/21/1923 M Basic 01/16/2014 $5,000.00 Y 05/01/1945 M Basic 07/21/2014 $7,500.00 Y 08/09/1953 M Basic 05/22/2013 $25,000.00 Y 10/25/1921 M Basic 07/03/2013 $5,000.00 Y 08/03/1967 F Basic 07/25/2013 $25,000.00 Y 10/16/1937 M Basic 08/16/2013 $22,500.00 Y 01/18/1938 F Basic 06/14/2013 $12,500.00 Y 12/29/1949 M Basic 06/16/2014 $25,000.00 Y 02/25/1942 M Basic 11/08/2012 $12,500.00 Y 03/07/1946 F Basic 01/07/2013 $16,250.00 Y 06/10/1920 M Basic 06/19/2012 $7,500.00 Y 08/26/1944 M Basic 07/10/2013 $16,250.00 Y 11/11/1939 M Basic 01/15/2014 $12,500.00 Y 04/04/1923 F Basic 04/23/2014 $30,000.00 Y 02/05/1950 M Basic 01/09/2014 $25,000.00 Y 10/20/1946 M Basic 07/08/2014 $16,250.00 Y 11/27/1937 M Basic 01/08/2013 $15,000.00 Y 06/11/1935 M Basic 02/12/2013 $12,500.00 Y 01/27/1957 M Basic 09/26/2013 $25,000.00 Y 10/23/1920 M Basic 02/01/2012 $1,000.00 Y 04/16/1947 M Basic 10/31/2012 $16,250.00 Y 02/23/1925 M Basic 12/27/2012 $26,000.00 Y 02/24/1946 M Basic 09/24/2014 $23,500.00 Y 03/04/1934 M Basic 12/26/2012 $37,500.00 Y 09/12/1931 M Basic 02/03/2014 $12,500.00 Y 07/30/1930 F Basic 04/11/2014 $15,000.00 Y 02/13/1938 M Basic 05/28/2014 $25,500.00 Y 10/29/1946 M Basic 09/25/2014 $27,000.00 Y 09/14/1954 M Basic 06/24/2013 $25,000.00 Y 10/23/1967 M Basic 01/13/2014 $25,000.00 Y 10/30/2014 10/12/1948 M Basic 02/11/2014 $16,250.00 Y 01/20/1947 M Basic 03/16/2012 $16,250.00 Y 04/21/1947 M Basic 08/08/2013 $16,250.00 Y 09/25/1940 M Basic 06/17/2013 $15,000.00 Y 10/09/1931 M Basic 06/26/2012 $12,500.00 Y 02/26/1933 M Basic 05/30/2013 $15,000.00 Y 08/13/1921 M Basic 02/28/2013 $8,000.00 Y 12/29/1946 F Basic 08/14/2014 $16,250.00 Y 01/14/1944 M Basic 06/12/2014 $26,000.00 Y 06/10/1937 F Basic 07/05/2012 $12,500.00 Y 08/29/1938 M Basic 03/14/2013 $15,000.00 Y 11/13/1935 M Basic 04/26/2013 $12,500.00 Y 11/09/1953 M Basic 05/22/2013 $25,000.00 Y 04/24/1930 M Basic 04/11/2013 $10,000.00 Y 08/09/1961 F Supp 08/22/2014 $30,000.00 N 08/25/1959 M Supp 04/04/2014 $50,000.00 N 08/21/1932 M Supp 10/16/2012 $35,000.00 N 03/06/1965 M Supp 05/24/2012 $90,000.00 N 03/24/1953 M Supp 09/09/2013 $30,000.00 N 10/28/1955 M Supp 02/11/2014 $80,000.00 N 03/05/1949 M Supp 07/19/2012 $100,000.00 N 12/09/1969 M Supp 02/26/2013 $50,000.00 N 12/10/1946 M Dep 11/07/2012 $10,000.00 N 02/10/1938 M Dep 09/20/2013 $10,000.00 N 01/14/1960 M Dep 07/10/2012 $10,000.00 N 07/09/1944 M Dep 03/12/2012 $10,000.00 N 04/27/1961 M Dep 11/19/2012 $10,000.00 N 08/28/1943 F Dep 08/30/2013 $10,000.00 N 02/15/1951 F Dep 08/02/2013 $10,000.00 N 02/10/1955 M Dep 09/28/2012 $10,000.00 N 08/16/1949 M Dep 06/19/2014 $10,000.00 N 01/14/1960 M Supp AD&D 08/03/2012 $10,000.00 N Total:$2,129,000.00 Premium Waiver Reserve Listing Date Disabled Approved Inforce Reserve of Birth Date Date Coverage Face Amount Amount 08/13/1956 04/17/2013 01/17/2014 Term Supp PW $100,000.00 $48,766.02 08/13/1956 04/17/2013 01/17/2014 Term Basic PW $50,000.00 $24,383.01 10/30/2014 Augusta, GA Long Term Disability Renewal Analysis 326421 Incurral Period Payment Period 1/12 - 12/12 1/13 - 12/13 1/14 - 10/14 Total 1/12 - 12/12 $0 --$0 1/13 - 12/13 $54,363 $23,031 -$77,394 1/14 - 10/14 $20,932 $57,800 $4,209 $82,941 Total Paid Claims $75,295 $80,831 $4,209 $160,335 Claim Reserves $74,349 $140,580 $89,199 $304,127IBNR Reserves $0 $0 $108,290 $108,290 Interest Discount ($10,070)($9,107)($3,137)($22,313) Net Incurred Claims $139,575 $212,304 $198,560 $550,439 Credited Premium $556,407 Current Composite Rate 0.235 Constant Premium $556,407 Incurred Loss Ratio 99% Constant Loss Ratio 99% Experience Claim Rate $0.253Experience Credibility 41% Final Experience Claim Rate $0.103 Manual Claim Rate $0.346 1 minus Credibility 59% Final Manual Claim Rate $0.205 Blended Claim Rate $0.308 Tolerable Loss Ratio 67% Current Composite Rate $0.235 Current Volume $7,521,703 Current Annual Premium $212,112 Formula Renewal Rate $0.459Formula Renewal Annual Premium $414,295Formula Renewal Rate Increase 95% Current Formula Renewal Delivered Renewal Rate per $100 of CMP $0.235 $0.459 $0.353Annual Premium $212,112 $414,295 $318,168Rate Change 95.32%50.00% Total Claims Incurred 14 Current Lives 2,356 Incidence per 1,000 Lives 2.80 10/30/2014 Augusta, GA 326421 Long Term Disability Claim Listing Termination Current SSD Gender DOB DCI Date Benefit Reserve Approved Status M 08/26/69 06/07/12 06/27/13 $0 $0 4 Resolved F 01/21/62 06/27/12 $100 $16,459 1 Open M 12/13/58 01/11/13 $100 $10,760 1 Open M 09/09/56 07/23/13 $100 $9,284 1 Open F 02/11/62 10/04/12 04/15/14 $0 $0 4 Resolved M 04/16/47 01/04/13 $100 $898 5 Open M 08/13/56 04/17/13 $2,154 $41,521 4 Open M 01/08/63 09/08/12 $100 $15,229 1 Open M 02/05/81 01/12/13 $100 $5,225 4 Open M 03/02/77 08/27/12 $1,411 $42,661 4 Open M 12/25/53 02/12/13 05/05/14 $0 $0 4 Noncompliant F 08/09/83 08/20/13 $1,184 $34,512 4 Open M 12/17/55 04/08/14 $2,249 $45,328 4 Pending - In IBNR M 06/14/64 01/14/14 $1,598 $43,870 4 Open M 01/01/53 02/20/13 $1,369 $38,379 4 Open 10/30/2014 Augusta, GA 326421 Long Term Disability Renewal Glossary Incurred Year The year the claimant became disabled. Payment Period The total benefits paid in that year. Reserve Claim reserves are established for all active LTD claims. These reserves represent the present value of future benefits, after taking into account interest, diagnosis, date of disability, age at disability, gender, total remaining time of disability, Social Security Disability Income (pending/approved/denied), other income offsets, mortality and recovery results. IBNR Incurred But Not Reported claim reserves: The anticipated liability for claims that may already exist but have not fulfilled the elimination period or have not yet been submitted for consideration. Interest Discount Time Value Adjustment is a way to credit a case with interest so that claims and reserves are valued as of the year the claim incurred. Incurred Claims The sum of Paid Claims, Reserves, IBNR and Interest Discounts on an incurred basis. Paid Premium The actual total premium paid to Aetna. Constant Premium A paid premium adjustment used to bring prior period premium amounts to the level they would have been if the current rate had been in force during those periods. Incidence Per 1,000 The ratio of incurred claims to total life years. It is expected to be 3 per 1,000. Incurred Loss Ratio The ratio of Incurred Claims / Paid Premium. Constant Loss Ratio The ratio of Incurred Claims / Constant Premium. Experience Credibility The degree to which the plan’s previous claim experience can be relied on to predict future results. Credibility is determined by a combination of employee life years and claim incidence. Manual Credibility The degree to which the manual rate is used to predict future results. Manual Credibility is determined by the formula 1 minus the Experience Credibility. Manual Rate The rate calculated based upon a current census and plan design. Experience Rate The rate calculated based upon the actual claim experience of the group. Per $100 CMP The volume is based on $100 of Covered Monthly Payroll. Tolerable Loss Ratio Represents the ratio of incurred claims to earned premium that is assumed in the pricing of the product. 10/30/2014 Augusta, GA 326421 Renewal Provisions Renewal Effective Date:January 1, 2015 Renewal End Date:December 31, 2015 The renewal is priced as a total package. If Aetna does not retain all coverages then we reserve the right to review our pricing for the remaining coverages. Renewal rates are guaranteed for the rate guarantee period, provided the renewal rates and any recommended plan changes quoted are accepted within 90 days of the date of this renewal offer. After the 90 day period, Aetna may revise our renewal rating using the latest experience available. Renewal Rates assume No Commissions are being paid Not Included - % of Premium Renewal rates are based on 40% Optional Life participation level. While the policy remains in force, and in the absence of any revisions in benefits, change in participation lives, volume changes of more than 10%, or other material change in the conditions under which your plan operates, we anticipate that these rates will remain in effect until the next policy anniversary. Aetna's standard Group Life contract outlines requirements for Evidence of Insurability (EOI).As such, and as part of the renewal process, your Policy's EOI rules will be reviewed with you. The information in this summary is only a partial, general description of actual terms of your Group Policy and is not intended to replace or supersede the terms of the Group Policy. In the event that any conflict exists between this summary and the Group Policy, the terms of the Group Policy shall prevail. 10/30/2014 Augusta, GA 326421 Renewal Billing Rates and Annual Premium *Quoted Life and Disability renewal rates and fees are based on the assumption all Life and Disability coverages will remain with Aetna during the full guarantee period.** Life Renewal Rates are guaranteed from January 1, 2015 through January 1, 2016.** LTD Renewal Rates are guaranteed from January 1, 2015 through January 1, 2016. Rate Existing Annual New Rates Annual % Comparison Volume Rates Premium Effective Premium Change Basic Term Life Employee per $1,000 $115,882,500 $0.300 $417,177 $0.35 $512,293 17.0% Retiree Basic Term Life Employee per $1,000 $12,869,000 $0.400 $61,771 $0.47 $72,291 17.0% Supplemental Term Life Employee per $1,000 Under 30 $5,960,000 $0.098 $7,009 $0.11 $8,203 17.0% 30 - 34 $4,730,000 $0.108 $6,130 $0.13 $7,174 17.0% 35 - 39 $7,680,000 $0.130 $11,981 $0.15 $14,021 17.0% 40 - 44 $12,760,000 $0.206 $31,543 $0.24 $36,914 17.0% 45 - 49 $13,000,000 $0.347 $54,132 $0.41 $63,351 17.0% 50 - 54 $12,430,000 $0.574 $85,618 $0.67 $100,199 17.0% 55 - 59 $11,510,000 $0.888 $122,651 $1.04 $143,538 17.0% 60 - 64 $5,930,000 $1.387 $98,699 $1.62 $115,507 17.0% 65 - 69 $1,210,625 $2.490 $36,173 $2.91 $42,334 17.0% 70 - 74 $5,000 $3.990 $239 $4.67 $280 17.0% 75 and up $0 $0 $0.00 $0 0.0% Total $75,215,625 $454,175 $531,521 17.0% Dependent Term Life Spouse per $1,000 Under 30 $375,000 $0.098 $441 $0.11 $516 17.0% 30 - 34 $425,000 $0.108 $551 $0.13 $645 17.0% 35 - 39 $725,000 $0.130 $1,131 $0.15 $1,324 17.0% 40 - 44 $905,000 $0.206 $2,237 $0.24 $2,618 17.0% 45 - 49 $1,090,000 $0.347 $4,539 $0.41 $5,312 17.0% 50 - 54 $1,050,000 $0.574 $7,232 $0.67 $8,464 17.0% 55 - 59 $825,000 $0.888 $8,791 $1.04 $10,288 17.0% 60 - 64 $415,000 $1.387 $6,907 $1.62 $8,084 17.0% 65 - 69 $87,750 $2.490 $2,622 $2.91 $3,068 17.0% 70 - 74 $25,000 $3.990 $1,197 $4.67 $1,401 17.0% 75 and up $0 $0 $0.00 $0 Total $5,922,750 $35,649 $41,719 17.0% Child per EE per month 690 $2.050 $16,974 $2.40 $19,865 17.0% Supplemental AD&D Employee per $1,000 $106,223,000 $0.045 $57,360 $0.05 $67,129 17.0% Long Term DisabilityEmployee per $100 CMP $7,521,703 $0.235 $212,112 $0.353 $318,168 50.0% Request for Proposal Request for Proposals will be received at this office until Tuesday, April 14, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-164 Life/LTD Insurance Services for Human Resources RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 3, 2015, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 24, 26, 31, April 2, 2015 Metro Courier April 1, 2015 Revised: 1/12/2015 VENDORS Attachment B Addendum 1 E-Verify # SAVE Form Original 7 Copies Fee Proposal CIGNA Group Insurance Life · Accident · Disability· Critical Illness· Accidental Injury· FMLA 3480 Preston Ridge, Suite 425| Alpharetta, GA 30005 Yes Yes 189294 Yes Yes Yes Yes Hartford Life and Accident Insurance Company (The Hartford) 200 Hopmeadow Street, Simsbury, CT 06089 Yes Yes 73683 Yes Yes Yes Yes Greater Georgia Life Insurance Company (Blue Cross Blue Shield of Georgia) 3350 Peachtree Road Atlanta, GA 30326 Yes Yes 364538 Yes Yes Yes Yes UNUM 1669 King Street, Suite 100 Enfield, CT 06082 Yes Yes 105224 Yes Yes Yes Yes Metropolitan Life Insurance Company (MetLife) 177 S. Commons Drive Aurora, IL 60504 Yes Yes 44740 Yes Yes Yes Yes Standard Insurance Company (The Standard) 2839 Paces Ferry Road, Suite 830 Atlanta, GA 30339 Yes Yes 37851 Yes Yes Yes Yes Dearborn National 200 Ashford Center N, Suite 155 Atlanta, GA 30338 Yes Yes 358305 Yes Yes Yes Yes Proposal Opening RFP Item #15-164 Life/LTD Insurance Services for Augusta, Georgia - Human Resources Department RFP Due: Tuesday, April 21, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: 59 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-proposal/Telephone Conference Attendees: NA Total packages submitted: 7 Total Noncompliant: 0 The following vendors did not respond: Minnesota Life Insurance Company (Securian) / 400 Roberts Street, North / St. Paul, MN 55101 Innovative Crest, Inc. / For Group Insurance Associates / 223 Ronstadt Drive / Martinez, GA 30907 Dearborn National / 1001 East Lookout Drive / Richardson, TX 75082 Resurgens Risk Management, INC. / 1201 Peachtree St., NE Suite #1730 / Atlanta, GA 30361 Group Insurance Associates / 756 Poplar Street / Macon, GA 31201 Trans America / 4571 Suite B Cox Road / Evans, GA 30809 AYB Benefits / 2296 Henderson Mill Rd., Suite 100 Atlanta, GA 30345J. T. Worthy Consultants / 113 S. Monroe Street, 1st Floor Tallahassee, FL 32312 Aon Risk Services / Attn: Christopher Payne / 40 West Broad Street, Suite 210 / Greenville, SC 29601 ACHS Insurance / 1229 Augusta West Parkway / Augusta, GA 30909 Assurant / 3726 Executive Center Dr., Suite C / Martinez, GA 30907 Cigna / 2701 North Rocky Point Dr., Suite 800 / Tampa, FL 33607 Page 1 of 1 Factor Points CIGNA Group - FMLA 3480 Preston Ridge, Suite 425| Alpharetta, GA 30005 The Hartford 200 Hopmeadow Street, Simsbury, CT 06089 Blue Cross Blue Shield of Georgia 3350 Peachtree Road Atlanta, GA 30326 UNUM 1669 King Street, Suite 100 Enfield, CT 06082 MetLife 177 S. Commons Drive Aurora, IL 60504 The Standard 2839 Paces Ferry Road, Suite 830 Atlanta, GA 30339 Dearborn National 200 Ashford Center N, Suite 155 Atlanta, GA 30338 CIGNA Group - FMLA 3480 Preston Ridge, Suite 425| Alpharetta, GA 30005 The Hartford 200 Hopmeadow Street, Simsbury, CT 06089 Blue Cross Blue Shield of Georgia 3350 Peachtree Road Atlanta, GA 30326 UNUM 1669 King Street, Suite 100 Enfield, CT 06082 MetLife 177 S. Commons Drive Aurora, IL 60504 The Standard 2839 Paces Ferry Road, Suite 830 Atlanta, GA 30339 Dearborn National 200 Ashford Center N, Suite 155 Atlanta, GA 30338 10 Plan Design - Current & alternates 4.0 3.7 3.3 3.7 3.7 4.0 2.7 40.0 36.7 33.3 36.7 36.7 40.0 26.7 5 Met Client's Objectives for Value & Cost Containment 4.0 3.2 2.7 3.5 3.3 3.7 3.0 20.0 15.8 13.3 17.5 16.7 18.3 15.0 5 Value Adds 3.7 2.7 2.7 3.7 3.8 4.0 2.3 18.3 13.3 13.3 18.3 19.2 20.0 11.7 Points 20 11.7 9.5 8.7 10.8 10.8 11.7 8.0 78.3 65.8 60.0 72.5 72.5 78.3 53.3 3.75 Quality & Timeliness Stats 3.7 4.0 3.0 3.0 3.3 3.0 3.5 13.8 15.0 11.3 11.3 12.5 11.3 13.1 1.5 Reporting capabilities 4.3 4.0 3.3 4.0 4.0 4.3 4.2 6.5 6.0 5.0 6.0 6.0 6.5 6.3 3 General account administration / Customer Svc 4.0 3.7 3.7 3.7 3.3 4.0 3.5 12.0 11.0 11.0 11.0 10.0 12.0 10.5 1.5 Communication Materials/Booklets/SPDs 3.8 4.0 3.3 4.0 4.2 4.0 3.7 5.8 6.0 5.0 6.0 6.3 6.0 5.5 3.75 Service/Performance guarantees 3.7 4.5 2.5 2.8 3.2 4.0 2.7 13.8 16.9 9.4 10.6 11.9 15.0 10.0 1.5 Technology Capabilities 3.8 3.7 3.3 3.5 4.0 4.0 3.5 5.8 5.5 5.0 5.3 6.0 6.0 5.3 Points 15 23.3 23.8 19.2 21.0 22.0 23.3 21.0 57.5 60.4 46.6 50.1 52.6 56.8 50.6 25 Employer Cost 3.7 4.7 3.0 3.5 4.7 4.3 1.8 91.7 116.7 75.0 87.5 116.7 108.3 45.8 20 Employee Cost 4.7 3.0 3.3 3.4 4.7 3.3 1.8 93.3 60.0 66.7 68.3 93.3 66.7 36.7 5 Rate guarantees 3.2 2.3 5.0 5.0 5.0 5.0 5.0 15.8 11.7 25.0 25.0 25.0 25.0 25.0 Points 50 11.5 10.0 11.3 11.9 14.3 12.7 8.7 200.8 188.3 166.7 180.8 235.0 200.0 107.5 3.75 Experience 4.0 3.7 3.0 3.3 3.5 4.7 2.3 15.0 13.8 11.3 12.5 13.1 17.5 8.8 3.75 Character, Reputation, References 0.0 1.3 1.3 0.0 0.0 4.7 0.0 0.0 5.0 5.0 0.0 0.0 17.5 0.0 3.75 RFP Quality/Timeliness/Completeness 3.2 3.5 3.2 3.2 3.5 4.0 3.0 11.9 13.1 11.9 11.9 13.1 15.0 11.3 3.75 Extent to which RFP objectives, scope of services are met 3.2 3.5 3.2 3.2 3.5 3.7 3.0 11.9 13.1 11.9 11.9 13.1 13.8 11.3 Points 15 10.3 12.0 10.7 9.7 10.5 17.0 8.3 38.8 45.0 40.0 36.3 39.4 63.8 31.3 Grand Total 100 56.8 55.3 49.8 53.4 57.7 64.7 46.0 375.4 359.5 313.3 339.7 399.5 398.8 242.7 RFP 15-164 EVALUATION CRITERIA – Life Insurance Services - Cumulative Evaluation Sheet General Description Rating – Scale of 0 (low) - 5 (high) PLAN DESIGN & PLAN MANAGEMENT FINANCIAL TERMS Weighted Score QUALITY OF ADMINISTRATION AND COMMUNICATIONS CREDENTIALS, QUALITY OF PROPOSAL, AND OVERALL RESPONSIVENESS 1 Factor Points CIGNA Group - FMLA 3480 Preston Ridge, Suite 425| Alpharetta, GA 30005 The Hartford 200 Hopmeadow Street, Simsbury, CT 06089 Blue Cross Blue Shield of Georgia 3350 Peachtree Road Atlanta, GA 30326 UNUM 1669 King Street, Suite 100 Enfield, CT 06082 MetLife 177 S. Commons Drive Aurora, IL 60504 The Standard 2839 Paces Ferry Road, Suite 830 Atlanta, GA 30339 Dearborn National 200 Ashford Center N, Suite 155 Atlanta, GA 30338 CIGNA Group - FMLA 3480 Preston Ridge, Suite 425| Alpharetta, GA 30005 The Hartford 200 Hopmeadow Street, Simsbury, CT 06089 Blue Cross Blue Shield of Georgia 3350 Peachtree Road Atlanta, GA 30326 UNUM 1669 King Street, Suite 100 Enfield, CT 06082 MetLife 177 S. Commons Drive Aurora, IL 60504 The Standard 2839 Paces Ferry Road, Suite 830 Atlanta, GA 30339 Dearborn National 200 Ashford Center N, Suite 155 Atlanta, GA 30338 10 Plan Design - Current & Alternates 4.0 3.7 3.0 3.7 3.7 4.0 2.7 40.0 36.7 30.0 36.7 36.7 40.0 26.7 5 Met Client's Objectives for Value & Cost Containment 3.7 3.0 2.7 3.3 3.3 3.7 3.0 18.3 15.0 13.3 16.7 16.7 18.3 15.0 5 Value Adds 3.8 2.7 2.7 4.2 4.2 4.5 2.7 19.2 13.3 13.3 20.8 20.8 22.5 13.3 Points 20 11.5 9.3 8.3 11.2 11.2 12.2 8.3 77.5 65.0 56.7 74.2 74.2 80.8 55.0 3.75 Quality & Timeliness Stats 3.7 4.0 3.0 3.0 3.7 3.0 3.2 13.8 15.0 11.3 11.3 13.8 11.3 11.9 1.5 Reporting capabilities 4.3 4.0 3.7 4.0 4.0 4.3 4.2 6.5 6.0 5.5 6.0 6.0 6.5 6.3 3 General account administration / Customer Svc 4.0 3.7 3.7 3.7 3.7 4.0 3.5 12.0 11.0 11.0 11.0 11.0 12.0 10.5 1.5 Communication Materials/ Booklets/SPDs 4.0 4.0 3.7 4.0 4.2 4.0 3.5 6.0 6.0 5.5 6.0 6.3 6.0 5.3 3.75 Service/ Performance guarantees 3.7 4.5 2.5 2.7 3.0 3.8 2.7 13.8 16.9 9.4 10.0 11.3 14.4 10.0 1.5 Technology Capabilities 4.0 3.7 3.3 3.5 4.0 4.0 3.3 6.0 5.5 5.0 5.3 6.0 6.0 5.0 Points 15 23.7 23.8 19.8 20.8 22.5 23.2 20.3 58.0 60.4 47.6 49.5 54.3 56.1 48.9 25 Employer Cost 4.7 2.5 2.5 2.8 3.7 3.8 1.2 116.7 62.5 62.5 70.8 91.7 95.8 29.2 20 Employee Cost 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5 Rate guarantees 2.3 2.3 5.0 5.0 5.0 5.0 5.0 11.7 11.7 25.0 25.0 25.0 25.0 25.0 Points 50 7.0 4.8 7.5 7.8 8.7 8.8 6.2 128.3 74.2 87.5 95.8 116.7 120.8 54.2 3.75 Experience 4.0 3.7 3.0 3.3 3.7 4.7 3.3 15.0 13.8 11.3 12.5 13.8 17.5 12.5 3.75 Character, Reputation, References 0.0 1.3 2.3 0.0 0.0 4.7 0.0 0.0 5.0 8.8 0.0 0.0 17.5 0.0 3.75 RFP Quality/Timeliness/ Completeness 3.2 3.5 3.2 3.2 3.2 4.2 3.0 11.9 13.1 11.9 11.9 11.9 15.6 11.3 3.75 Extent to which RFP objectives, scope of services are met 3.2 3.5 3.2 3.2 3.5 3.8 3.0 11.9 13.1 11.9 11.9 13.1 14.4 11.3 Points 15 10.3 12.0 11.7 9.7 10.3 17.3 9.3 38.8 45.0 43.8 36.3 38.8 65.0 35.0 Grand Total 100 52.5 50.0 47.3 49.5 52.7 61.5 44.2 302.6 244.5 235.5 255.8 283.8 322.8 193.0 109.3 105.3 97.2 102.9 110.3 126.2 90.2 678.0 604.1 548.8 595.5 683.3 721.6 435.8Total Cumulative RFP 15-164 EVALUATION CRITERIA – LTD Insurance Services - Cumulative Evaluation Sheet General Description Rating – Scale of 0 (low) - 5 (high)Weighted Score QUALITY OF ADMINISTRATION AND COMMUNICATIONS CREDENTIALS, QUALITY OF PROPSAL, AND OVERALL RESPONSIVENESS PLAN DESIGN & PLAN MANAGEMENT FINANCIAL TERMS 2 Commission Meeting Agenda 6/2/2015 2:00 PM Life/LTD Proposed Contract Award Department:Human Resources Caption:Motion to approve award of RFP 15-164 Life/LTD Insurance Services to The Standard subject to final contract negotiations and to authorize the Administrator to execute such finally negotiated contract. (Approved by Administrative Services Committee May 26, 2015) Background:ARC conducted an RFP for Life and LTD in 2011 for a 1/1/2012 effective date. Aetna was chosen as the new carrier and given a three (3) year contract. The contract provided for a savings of over $1,000,000 for the three (3) year period. At the end of the three (3) year term, Aetna provided a renewal with increases that were too significant for ARC to absorb (over 17% increase combined LTD and Life) so a new RFP was released. Analysis:Seven (7) responses to the RFP reviewed and scored by HR, Procurement and Finance. The following factors were used in the scoring process: • Plan Design and Plan Management • Quality of Administration and Communications • Financial Terms • Credentials, Quality of Proposal, and Overall Responsiveness Financial Impact:ARC and its employees currently pay approximately $1,114,680 in premium per year for Life and LTD coverage. The Aetna renewal increased the approximate premium to $1,374,412 per year. The recommended carrier will reduce that annual premium to approximately $1,235,455. There will be a three (3) year renewal savings of $426,871. Alternatives:ARC can absorb the 17% increase from Aetna which will also increase the employee’s premium or can move the coverage to the new recommended carrier - The Standard. Recommendation:Enter into a three (3) year contract with The Standard. Funds are Available in the Following Accounts:Funds 616 REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Compensation for Service on Planning Commission Board Department:Clerk of Commission Caption: Discuss the authorization for compensation to the commissioner who serves as a member on the Planning Commission Board. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM EEO Director Department: Caption:Discuss the hiring/rehiring of an EEO Director. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Update on Disparity Study Department:Clerk of Commission Caption:Update on the Disparity Study. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Use of FCC License Department:Clerk of Commission Caption:Motion to approve a request from Augusta Technical College Police Department for the use of the FCC Radio Station License in connection with the issuance of Augusta Tech's Speed Detection Device Permit. (Approved by Public Safety Committee May 26, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Safety in Municipal Building Department:Clerk of Commission Caption:Discuss safety in the Municipal Building as it relates to screening anyone entering the building through the security checkpoint. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation To Bid Sealed bids will be received at this office until Tuesday, February 17, 2015 at 11:00 a.m. for furnishing: Bid Item 15-127 10,000 GVW Pickup Truck for Fleet Department Bid Item 15-128 8,500 GVW Pickup Truck for Fleet Department Bid Item 15-130 Dodge Charger Police Vehicle for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 6, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 15, 22, 29, February 5, 2015 Metro Courier January 21, 2015 Revised: 1/8/2015 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 Attachment B YES YES YES E-Verify #388164 575215 369935 SAVE Form YES YES YES 5.01 Administrative package $24,917.00 $24,853.00 $24,927.00 5.02 Civil package $26,090.00 $25,881.00 $26,100.00 5.03 Marshal package $27,939.00 $27,492.00 $27,975.00 5.04 Patrol package $29,490.00 $28,961.00 $29,544.00 5.05 Traffic package $29,820.00 $29,242.00 $29,874.00 6.01 HEMI 5.7 Liter engine $500.00 $450.00 $1,985.00 6.02 All-wheel drive $1,500.00 $1,595.00 $4,399.00 6.03 Rear mounted backup sensor system $312.00 $312.00 EXCEPTION 6.04 Rear view backup camera system $312.00 $312.00 EXCEPTION 6.05 Special exterior paint colors each $445.00 $445.00 $445.00 6.06 Police Charger “Convenience Group”$427.00 $440.00 $427.00 6.07 Police Charger “Connectivity Group” NOT AVAILABLE BLUETOOTH IS NOW STANDARD STANDARD-NO CHARGE N/A 7.01 1 each Whelen model SX8BBBB thin line LED light bar $1,635.00 $1,430.00 $1,660.00 7.02 1 each Jotto Desk 425-6175 $435.00 $375.00 $435.00 7.03 1 each Jotto Desk 425-6260 armrest $47.00 $45.00 $47.00 7.04 1 each Jotto Desk 425-3704 cup holder $40.00 $37.00 $40.00 7.05 1 each Havis Shields $280.00 $240.00 $280.00 7.06 1 each Sho-Me model 05.6000 six control switch power $120.00 $120.00 $120.00 7.07 1 each Outlet receptacle $40.00 $25.00 $40.00 7.08 2 each Talon rocker switches $10.00 $10.00 $10.00 7.09 Jumper cable connection $175.00 $165.00 $175.00 7.10 Corner Lighting $390.00 $350.00 $390.00 7.11 1 each Whelen model SLPMMBB Blue/Blue dual LED flasher light $275.00 $240.00 $275.00 7.12 1 each Whelen model SLPMMBA dual LED flasher light $275.00 $240.00 $275.00 7.13 1 each Whelen model Alpha $205.00 $190.00 $205.00 7.14 1 each Whelen model $200.00 $175.00 $200.00 7.15 1 each Setina #10S-C $580.00 $495.00 $580.00 7.16 1 each full lower extension plate with toe kick $70.00 $55.00 $70.00 Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 93 Mandatory Pre-Bid Conference/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 5.00 VEHICLE/OPTIONS REQUIRED Bid Opening Bid Item #15-130 Dodge Charger Police Vehicle for Augusta, Georgia - Fleet Department Bid Due: Tuesday, February 17, 2015 at 11:00 a.m. 6.00 OPTIONAL ITEMS: 7.00 OUTFITTER’S SPECIALTY ITEMS: Page 1 of 2 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 7.17 Rear door panels $195.00 $150.00 $195.00 7.18 Rear side window barriers $175.00 $170.00 $175.00 7.19 Rear seat $450.00 $425.00 $450.00 7.20 Floor Pan $150.00 $150.00 $150.00 7.21 Shotgun mount and lock $275.00 $275.00 $275.00 7.22 Shotgun mount $90.00 $65.00 $90.00 7.23 Push bumper $360.00 $325.00 $360.00 7.24 Headlight guard $295.00 $295.00 $295.00 7.25 # 35 window tint film application $125.00 $125.00 $125.00 7.26 Fire extinguisher $45.00 $55.00 $45.00 APPROXIMATE DELIVERY SCHEDULE: 8 TO 10 WEEKS 90 TO 150 DAYS ARO 6 TO 8 WEEKS 2015 DODGE CHARGER POLICE AUTOMOBILE: Page 2 of 2 Commission Meeting Agenda 6/2/2015 2:00 PM 2015 - Airport Public Safety Vehicles Department:Ffinance Department - Fleet Management Division Caption:Motion to approve the replacement of two older vehicles for the Augusta Regional Airport Marshal’s Department, approved by the Aviation Commission using the GMA Lease Program. (Approved by Finance Committee May 26, 2015) Background:The Augusta Regional Airport Executive Director, Mr. Roy Williams, would like to replace two Augusta Regional Marshal Department vehicles, vehicle number AP193, a 2002 Tahoe with 171,755 miles, and vehicle AP192, a 2007 Crown Victoria with 134,121 miles. The Aviation Commission approved the replacements on April 30, 2015. These units are a crucial part of the Marshal’s public safety operations on the airport premises. Analysis:The Augusta Procurement Department submitted a bid to the Onvia/Demandstar electronic bid system for this type of vehicle. The results of bid 15-130 are as follows: (A) Administrative Package: (1) Akins Ford Corp = $25,344.00 each; (2) Thomson Chrysler = $25,354.00 each; (3) Butler Chrysler = Disqualified for excessive delivery time (B) Marshal Package: (1) Akins Ford Corp = $27,939.00 each; (2) Thomson Chrysler = $27,975.00 each; (3) Butler Chrysler = Disqualified for excessive delivery time Financial Impact:The replacement vehicles will be purchased for a total of $53,283.00. Funding for the purchase of this vehicle will be provided by the airport’s capital outlay fund and financed through the GMA lease program for 36 months @ $17,761.00 three annual payments. Alternatives:1. Approve the purchase of two replacement vehicles. 2.Do not approve the request. Recommendation:Approve the request for the replacement of two vehicles for the Augusta Regional Airport Marshal’s Office and declare the replaced vehicle as surplus for airport auction sale. Funds are Available in the Following Accounts: Georgia Municipal Association Lease Program 631-00- 0000/11.19114 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until Wednesday, April 1, 2015 at 11:00 a.m. for furnishing: Bid Item 15-143 Motor Grader Lease for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 20, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 26, March 5, 12, 19, 2015 Metro Courier March 4, 2015 Revised: 1/8/2015 VENDORS BORDER EQUIPMENT CO. INC (G. J. & L. Inc.,) 2804 WYLDS ROAD AUGUSTA, GA 30909 YANCEY BROTHER 4165 MIKE PADGETT HWY AUGUSTA, GA 30906 FLINT EQUIPMENT CO. 1900 WILLIAM FEW PARKWAY GROVETOWN GA 30813 Attachment B YES YES YES E-Verify # 705362 686717 339942 SAVE Form YES YES YES YEAR 2015 2015 2015 MAKE: CASE CATERPILLAR JOHN DEERE MODEL: 865B 12M3 670GP PURCHASE PRICE EACH: $208,530.00 $233,362.00 $217,500.00 TOTAL PRICE: $417,060.00 $466,724.00 $435,000.00 Per Month each for 36 months $2,255.00 $2,969.86 $1,842.00 Total lease cost $81,180.00 $106,914.96 $66,292.00 GUARANTEED BUY BACK PRICE EACH AT END OF LEASE $140,000.00 $139,678.00 $161,500.00 Per Month each for 48 months $2,054.00 $2,372.10 $1,800.00 Total lease cost $98,592.00 $113,860.80 $86,395.00 GUARANTEED BUY BACK PRICE EACH AT END OF LEASE $127,000.00 $136,839.00 $144,500.00 Per Month each for 60 months $1,898.00 $2,012.55 $1,799.00 Total lease cost $133,880.00 $120,753.00 $107,910.00 GUARANTEED BUY BACK PRICE EACH AT END OF LEASE $117,000.00 $134,000.00 $127,000.00 PROPOSED DELIVERY SCHEDULE 30 DAYS 30 DAYS 15-May-15 OPTION 3: LEASE PRICE (TO INCLUDE POWER TRAIN WARRANTY) Bid Opening Bid Item #15-143 Motor Grader Lease for Augusta, Georgia - Fleet Management Bid Due:Wednesday, April 1, 2015 at 11:00 a.m. OPTION 2: LEASE PRICE (TO INCLUDE POWER TRAIN WARRANTY) Total Number Specifications Mailed Out: 17 Total Number Specifications Download (Demandstar): 0 Total Electronic Notifications (Demandstar): 23 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 2015 MOTOR GRADERS (2): OPTION 1: LEASE PRICE (TO INCLUDE POWER TRAIN WARRANTY) Page 1 of 2 VENDORS BORDER EQUIPMENT CO. INC (G. J. & L. Inc.,) 2804 WYLDS ROAD AUGUSTA, GA 30909 YANCEY BROTHER 4165 MIKE PADGETT HWY AUGUSTA, GA 30906 FLINT EQUIPMENT CO. 1900 WILLIAM FEW PARKWAY GROVETOWN GA 30813 Bid Opening Bid Item #15-143 Motor Grader Lease for Augusta, Georgia - Fleet Management Bid Due:Wednesday, April 1, 2015 at 11:00 a.m. Total Number Specifications Mailed Out: 17 Total Number Specifications Download (Demandstar): 0 Total Electronic Notifications (Demandstar): 23 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 NAME OF PROPOSED FINANCE VENDOR (REQUIRED): BANCORP SOUTH CATERPILLAR JOHN DEERE FINANCIAL Page 2 of 2 BORDER EQUIPMENT CO. INC 2804 WYLDS ROAD AUGUSTA, GA 30909 FLINT EQUIPMENT CO. 1900 WILLIAM FEW PARKWAY GROVETOWN GA 30813 TRACTOR & EQUIPMENT COMPANY 3809 OLD SAVANNAH ROAD AUGUSTA, GA 30809 BOBCAT OF AUGUSTA 2803 WYLDS ROAD AUGUSTA, GA 30909 MASON TRACTOR & EQUIPMENT CO. 1050 APPALACHIAN HIGHWAY BLUE RIDGE, GA 30513 UNITED RENTAL EQUIPMENT 4316 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 RETURNED MAIL DITCH WITCH OF GEORGIA 5430 HIGHWAY 85 FOREST PARK, GA 30297 NEFF EQUIPMENT COMPANY 2325 TUBMAN HOME ROAD AUGUSTA, GA 30906 U.S. EQUIPMENT, INC 4318 WHEELER ROAD MARTINEZ, GA 30907 HERTZ EQUIPMENT COMPANY 2017 RAWLEY ROAD AUGUSTA, GA 30906 RENTAL SERVICE CORPORATION 3521 MIKE PADGETT HWY AUGUSTA, GA 30906 YANCEY BROTHER COMPANY 4165 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 J & B TRACTOR COMPANY 3585 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 SUNBELT EQUIPMENT COMPANY 2530 PEACH ORCHARD ROAD AUGUSTA, GA 30906 BID ITEM 15-143 MOTOR GRADER LEASE FOR FLEET MANAGEMENT BID DUE: WED. APRIL 1, 2015@ 11AM BID ITEM 15-143 MOTOR GRADER LEASE FOR FLEET MANAGEMENT MAILED 26 FEB 2015 RON CROWDEN FLEET MANAGEMENT YVONNE GENTRY LSBOP RUSSELL SANDERS FLEET MANANGEMENT Commission Meeting Agenda 6/2/2015 2:00 PM 2015 - Engineering Motor Grader lease Department:Finance Department - Fleet Management Division Caption:Motion to approve request from Engineering Department- Maintenance Division to replace a current expiring 60-month lease of 2 older motor graders with a new 60-month lease from Yancey Brothers Caterpillar, Inc., of Augusta, Georgia for $2,012.55 each per month (Bid 15-143). (Approved by Finance Committee May 26, 2015) Background:The Augusta Engineering Department-Maintenance Division requests permission to replace a current 60-month lease for 2 motor graders with a new 60-month lease. The current lease will expire on July 15, 2015, so we have recommended to proceed with the basic bid process in order to have the new units in place by the current leases end, The current lease, which was enacted in 2010 costs $2,017.00 per month . The new lease will include 2 new higher quality machines at $2,012.55 per month for the 60 months. If the city was to buy the machines outright, they would cost $233.000.00 each, so by utilizing the lease program, the city is getting the service of two units for a little more than the cost of purchasing one unit. The new lease will also feature an extended drive train warranty so all major engine components, transmission, and drive lines will be covered for the life of the lease. These machines are used heavily on a daily basis and are critical in the maintenance of our rural roads and are also used on many various construction projects. Bid information is attached for review. Analysis:The Procurement Department published a competitive bid using the Onvia/Demand Star electronic bid program for the requested motor graders: Bid 15-143 results were as follows: Flint Equipment Company = Did Not Meet Bid Specification Requirements; GJ&L, Inc. = Did Not Meet Bid Specification Requirements; Yancey Brothers Company, Inc. = $2,012.55 per unit per month for 60 months Financial Impact:The units will be leased for $2,012.55 each per month for 60 months to incorporate a total 60 month lease cost of $241,506.00 for both units. Funding for the lease of this equipment will be provided by the Engineering Department-Maintenance Division’s capital funds account for vendor leases Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the 60-month lease of 2 motor graders Funds are Available in the Following Accounts: 101-04-1260/52.24219 - Engineering Budget REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Asset Year Make Model Miles Age Miles Type Service Reliability Maint Condition 206199 2006 Chevrolet Impala 167,893 9 16 2 1 3 2 994090 2000 Ford Crown Victoria 154,619 15 15 2 2 3 3 203043 2003 Ford Crown Victoria 153,872 12 15 2 2 3 3 994274 2000 Ford Crown Victoria 141,172 15 14 2 1 3 2 984207 1999 Ford Crown Victoria 136,596 16 13 2 2 3 3 994284 2000 Ford Crown Victoria 134,474 15 13 2 1 2 3 984208 1999 Ford Crown Victoria 130,455 16 13 2 2 3 3 206202 2007 Chevrolet Impala 130,074 9 13 2 2 3 2 206205 2007 Chevrolet Impala 132,680 8 13 2 1 3 2 206211 2007 Chevrolet Impala 126,300 8 12 2 1 3 2 F00152 2001 Ford F150 137,708 13 13 1 2 2 3 Criminal Investigation Division Evaluations Total 33 40 37 37 39 36 39 31 29 28 34 Invitation to Bid Sealed bids will be received at this office on Wednesday, December 17, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-236 6000 GVW Series Pickup Truck for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 5, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle November 13, 20, 27, December 4, 2014 Metro Courier November 19, 2014 Revised: 3/7/2013 UNOFFICIAL SAVE Form COST MODEL COST MODEL COST MODEL 5.01 Full-Size Truck-Reg Cab2W $19,156.00 F150 (FIC) V6 $19,053.00 CC15703 regular cab pick-up $27,456.00 TC15703 5.02 Full-Size Truck-Reg Cab4W $20,753.00 F150 (FIE) V6 $22,387.00 CK15703 regular cab 4X4 $31,326.00 TK15703 5.03 Full-Size Truck-Ext CabSW $20,341.00 F150 (XIC) V6 $21,750.00 CC15753 extended cab $31,176.00 TC15753 5.04 Full-Size Truck-Ext CabSW $23,463.00 F150 (XIE) V6 $24,981.00 Ck15753 extended cab 4X4 $34,976.00 TK15753 5.05 Full-Size Truck-Ext CabSW $21,577.00 F150 (XIC) V8 $22,681.00 CC15753 extended cab V-8 $32,176.00 TC15753 5.06 Full-Size Truck-Ext Cab 4D $24,574.00 F150 (XIE) V8 $25,912.00 CK15753 extended cab 4X4 V-8 $35,876.00 TK15753 5.07 Full-Size Truck-Crew Cab 4 $23,700.00 F150 (WIC) V8 $25,429.00 CC15743 crew cab $36,276.00 TC15743 5.08 Full-Size Truck-Crew Cab 4 $25,246.00 F150 (WIE) V8 $27,897.00 CK15743 crew cab 4X4 $39,376.00 TK15743 5.09 Speed Control/Tilt Steering 5.10 Skid Plate Pack (4X4 only) 5.11 Minimum 8 Foot Bed 5.12 Black platform running brds $441.00 5.13 Electric windows & do locks $522.00 5.14 Trailer Tow Package $343.00 6.01 Fire Extinguisher 6.02 Outlet Receptacle 6.03 Bedliner 6.04 Toolbox 6.05 Trailer Hitch 6.06 Trailer Wiring 6.07 Trailer Ball 6.08 Window Tint, Reg Cab 6.09 Window Tint, Ext Cab 6.10 Window Tint, Crew Cab $50.00 $100.00 $150.00 $150.00 no bid no bid$110.00 $550.00 $493.00 $300.00 $443.00 $230.00 $995.00 $295.00 $740.00 $995.00 $375.00 $4,000.00 $332.00 $343.00 $63.00 $43.00 $145.00 $200.00 standard all model $199.00 $381.00 $129.00 $500.00 under rail $550.00 over rail $150.00 $150.00 $325.00 $375.00 $198.00 included w/53A or 53B $25.00 $125.00 $200.00 $140.00 5.01&5.02-$285.00 5.03,5.05 &5.07-$1,050.00 5.04 & 5.06-$1,725.00 5.08-$1,650.00 $260.00 $998.00 $425.00 $50.00 $40.00 Langdale Chevrolet 1006 W Franklin St Sylvester GA 31791 YES 523776 YES Master Buick GMC 3710 Washington Road Augusta, GA 30907 YES 665555 YES E-Verify Number Attachment B E-Verify Number Bid Item #14-236 6000 GVW Series Pickup Truck for Augusta, Georgia - Fleet Department Bid Opening Date: Wednesday, December 17, 2014 @ 11:00 a.m. Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 59 Mandatory Pre-Bid Conference: NOT APPLICABLE Total packages submitted: 3 Total No Bid Responses: 1 Total Noncompliant: 0 Vendors 5.00 Vehicle/Options Required5.00 Vehicle/Options Required 6.00 Outfitter's Specialty Items Allan Vigil Ford Lincoln Mercury 6790 Mount Zion Boulevard Morrow, GA 30260 YES 94460 YES Page 1 of 2 UNOFFICIAL Langdale Chevrolet 1006 W Franklin St Sylvester GA 31791 Master Buick GMC 3710 Washington Road Augusta, GA 30907 Bid Item #14-236 6000 GVW Series Pickup Truck for Augusta, Georgia - Fleet Department Bid Opening Date: Wednesday, December 17, 2014 @ 11:00 a.m. Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 59 Mandatory Pre-Bid Conference: NOT APPLICABLE Total packages submitted: 3 Total No Bid Responses: 1 Total Noncompliant: 0 Vendors Allan Vigil Ford Lincoln Mercury 6790 Mount Zion Boulevard Morrow, GA 30260 6.11 Safety Cone Holder 6.12 Safety Cones 7.01 Backup Alarm 7.02 Magnetic LED Light 7.03 LED Top Mount Light no bid no bid no bid no bid no bid $137.00 $537.00 $124.00 $63.00 $434.00 $634.00 $50.00 $155.00 $70.00 $375.00 F150 10-12 weeks 2015 Chevolet Silverado 2015 GMC SIERRA 8-12 WEEKS60 day ARO 2015 Ford The following vendor submitted a statement of "No Bid": CARL BLACK / 1260 AUTO PARK DRIVE / KENNESAW, GA 30144 Approximate Delivery Time Year Make Model 7.00 Alert Warning Systems Page 2 of 2 Commission Meeting Agenda 6/2/2015 2:00 PM 2015 - Sheriff CID Department:Finance Department - Fleet Management Department Caption:Motion to approve the replacement of 10 automobiles for Criminal Investigation Division and 1 new Ford F-150 for Special Operations of the Sheriff’s Office using Phase VI of the Sales Tax. (Approved by Finance Committee May 26, 2015) Background:In December of 2008, Fleet Management submitted a request to replace public safety vehicles as part of the 2011 Sales Tax Referendum. This referendum was passed which will provide 1.5 million dollars for replacement vehicles for Public Safety each year for 5 years. The items listed below are from funds available for Phase VI of the Sales Tax – fifth year. The following vehicles are being requested for 2015 for CID and Special Ops (see attached request); 1) 10 Chevy Impala’s to replace 10 older model cars of CID. Evaluations are attached for your review. 2) 1- New Ford F-150 with Extended Cab, for the Special Operations Section. Analysis:The Procurement Department concurs with Fleet Managements recommendation for the State Contract (SWC 99999-SPD- ES40199409-0002) for pricing on the Chevrolet Impala’s used by CID at a cost of $22,492.00 each from Hardy Chevrolet, Dallas, Georgia see attachment. The Augusta Procurement Department submitted a bid to the Onvia/Demandstar electronic bid system for a 6,000 lb. GVW truck. The results of bid 14-236 are as follows: Allan Vigil Ford, Morrow, GA- $24,018, Langsdale, Chevrolet, Sylvester, GA - $25,458.00, and Master Buick, Chevrolet, Augusta, GA –Bid Incomplete. See attachment. Financial Impact:The Commission had previously approved the expenditure of $789,258.00 for vehicles in Road Patrol, Traffic Division and Administration. The 10 Impala’s will cost a total of $224,920.00 with the truck at $24,018 for a combined total of $253,438.00. The total Sales Tax Allocation for all Sheriff's Divisions is $1,038196.00 of the allocated $1,200,000.00. One Honda Police Vehicle and one Tahoe will be requested at a latter date. Alternatives:1.) Approve the request, 2.) Approve the request in part 3.) Disapprove the request, Recommendation:Approve the request to purchase 11 public safety vehicles of the Sheriff’s Office and declare the replacement vehicles excess and available for auction. Funds are Available in the Following Accounts: Sales Tax Phase VI. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Proposed Compliance Department Organizational Chart *Position proposed for creation **The Accessibility Coordinator will be created by reclassifying current vacant administrative assistant position Compliance Director * EEO Coordinator DBE Coordinator Accessibility Coordinator** Administrative Assistant Augusta Georgia Department of Compliance 2015 Budget Object Code Description Compliance DBE EEO Total 5111110 Perm Full-Time S&W-Regular 102,000$ 108,170$ 106,910$ 317,080$ 5121110 Health Insurance 8,290 12,640 8,780 29,710 5121120 Life Insurance 360 360 360 1,080 5121130 Long-Term Disability Insurance 240 260 250 750 5122110 FICA 6,330 6,710 6,630 19,670 5122120 Medicare 1,480 1,570 1,550 4,600 5123113 GMEBS Pension Plan 6,300 6,690 6,610 19,600 5212999 Other Professional Services - - 6,540 6,540 5232110 Telephone - 700 200 900 5232112 Cellular Phone - 1,000 600 1,600 5232117 Postage - 400 200 600 5232118 Postage - Special Delivery - - 100 100 5233112 Public Relations - 500 500 5233119 Other Advertising - 100 - 100 5234110 Printing and binding - 250 500 750 5235110 Local Mileage - 400 500 900 5235111 Out of Town Mileage - 500 500 5235112 Travel Expenses - 840 3,000 3,840 5236110 Membership Dues - - 3,000 3,000 5237110 Education & Training - 210 5,000 5,210 5239112 Temporary Workers - - 13,160 13,160 5311111 General Office Supplies - 1,200 5,000 6,200 5311112 Cleaning Supplies - - 100 100 5311210 Copy Services - Contract - 660 2,000 2,660 5311211 Copy Services - Paper - - 500 500 5311812 T-shirts - - 300 300 5314110 Books and Publications - 500 500 5531111 Print Shop Charges - 300 - 300 6011155 Current Year Reductions - (3,400) - (3,400) Totals 125,000$ 139,060$ 173,290$ 437,350$ Commission Meeting Agenda 6/2/2015 2:00 PM Establishment of the Department of Compliance Department:Administrator's Office Caption:Motion to approve authorizing the creation of a Director of Compliance position in accordance with Section 14 (c) of the Consolidation Act. (Approved by Finance Committee May 26, 2015) Background:Section 14(c) of the Consolidation Act (attached), states that “the commission-council shall employ a person to serve as equal employment opportunity director and as director of minority and small business opportunities.” In addition to these important compliance issues, the City is in need of a position to address Accessibility issues, such as Americans with Disabilities Act compliance. Funding in the amount of $125,000 was included in the 2015 Budget in order to fund this type of position. If approved, the Director of Compliance would oversee the equal employment opportunity and minority and small business opportunities per the Consolidation Act, as well as the Accessibility issues, and would manage the Compliance Department, with the other 4 staff as shown on the attached organization chart. Analysis:Current staffing of these important functions by an EEO Coordinator, a DBE Coordinator, and two administrative assistant positions, is not adequate to keep up with the growing complexity of these federal, state and local obligations. In addition, the Commission recognized the importance of Accessibility compliance by providing $125,000 for a new position to lead these compliance efforts. Consolidation of these functions under a Director of Compliance will ensure both a comprehensive and an efficient delegation of these duties, in accordance with the Consolidation Act, and with the City’s federal, state and local obligations. Financial Impact:This action will require the expenditure of the $125,000 appropriated in the 2015 Budget, in order to fund the new position, and will involve the reclassification of a vacant administrative assistant position to an accessibility coordinator position. Funding for the Department of Compliance will be provided by combining the 2015 EEO and DBE budgets with additional funding from the $125,000 allocated for the Compliance/ADA program in the 2015 budget as a new program. Attached is the proposed budget for this new department. No new additional funding is required at this time. Alternatives:Continuation of a decentralized management of the EEO, DBE, Accessibility/ADA and related compliance activities among the different offices and departments that currently address these issues. Recommendation:Authorize the creation of a Director of Compliance position in accordance with Section 14 (c) of the Consolidation Act; Approve the use of $125,000 from New Programs for the new Department of Compliance as was presented in the 2015 budget, and combine the 2015 EEO and DBE budgets in the 2015 budget as a new budget for the Compliance Department; and Authorize the Administrator to create the necessary Job Description for the Director of Compliance position, and commence the recruitment. The Commission will receive for their review a pool of qualified candidates when they are available. Funds are Available in the Following Accounts: Approved in 2015 Budget Compliance Department - $125,000 DBE - $139,060 EEO - $173,290 Total Budget - $473,350 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission (SA02 – For changes greater than $20,000) February 2011 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, URS Corp, entered into a contract with Augusta, Georgia on February 15, 2011, for Engineering Design Services for the 15th Street Pedestrian Project, File Reference No. 11- 014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to- wit: Engineering services to consist of final design development and construction It is agreed that as a result of the above described modification the contract amount is increased by $438,140.18 from $373,509.21 to a new total of $811,649.39. Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, URS Corp, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This _________ day of _____________, 2015. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Augusta Richmond County Project Number(s): 328-041110-210328103 Supplemental Agreement Number: 1 Purchase Order Number: 193961 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks (SA02 – For changes greater than $20,000) February 2011 Title: Title: Augusta-Richmond County, Georgia Change Number One BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#328-041110-210328103 and consists of final design services Supplemental Agreement Number One to URS Corp (now merged with AECOM) in the amount of $438,140.18. Funding is available in SPLOST PH VI and TIA Contingency. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VI 756,120$ TIA Discretionary 55,530$ 811,650$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#328-041110-210328103 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 4 5.14.2015 Augusta-Richmond County, Georgia CPB#328-041110-210328103 CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST PHASE VI -$756,120 -$756,120 000-0000-0000000 TIA DISCRETIONARY -$55,530 -$55,530 TOTAL SOURCES: -$756,120 -$55,530 -$811,650 USE OF FUNDS ENGINEERING 000-0000-0000000-5212115 $756,120 $55,530 $811,650 TOTAL USES:$756,120 $55,530 $811,650 2 of 4 5.14.2015 final design services Supplemental Agreement Number One to URS Corp (now merged with AECOM) 3 of 4 5.14.2015 4 of 4 5.14.2015 City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 1 of 13 1. INTRODUCTION Building on the completed stakeholder outreach and concept design effort; the following scope of services is provided as the basis for the URS design fee estimate to complete the GEPA, preliminary design, right of way plans, final design and sealed construction documents for bidding the 15th Street Pedestrian Improvement project on 15th Street between the Wrightsboro Road Bridge (15th Street overpass) and John C. Calhoun Expressway (15th Street underpass) in the City of Augusta, Georgia. The project scope is written to provide construction documents in accordance with State, Federal, and Local requirements to bid the project for construction. However, this project now has TIA funds and will adhere to the procedures of the TIA manual. URS feels the scope of services outlined in this request to advance into the Design Phases of the existing contract will be sufficient to complete the requirements of the TIA Manual, however, if there are substantial areas of the TIA Manual that will require additional scope from that outlined in this document, URS will notify the City of Augusta in a timely manner, and additional scope and fee may be negotiated. This scope of services and fee, included represents obtaining an approved TIA concept report and GEPA documentation for the entire project (from the Wrightsboro Road Bridge to the John C. Calhoun Expressway), as well as construction documents to for bidding the project as one phase. 2. SCOPE OF SERVICES COMPLETE SERVICES TO DATE – HIGHLIGHTED IN GREY / ITALICS *NON-HIGHLIGHT AREAS TO BE COMPLETED IN ORGINAL NTP BUDGET 001 - Concept Development The URS Team understands the 15th Street project has some very unique opportunities that can set in place an infrastructure project for others to admire and follow. The 15th Street Project runs through the heart of the existing medical district providing opportunities to explore and leverage the knowledge of the key stakeholders such as Paine College and the Georgia Health Sciences University, formally the Medical College of Georgia. We will utilize a ‘Complete Street’ process evaluating all user groups promoting a more balance transit approach to the 15th Street Corridor resulting in better facilities for pedestrians, the ADA community, cyclists and mass transit users all while understanding that 15th Street is on a State Route. URS understands the value of true collaboration between all parties involved. The group mind is stronger than any one company, discipline or individual can achieve alone. Below you will find our outlined process and scope for your review and approval. City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 2 of 13 Site Inventory and Analysis URS will conduct up to (3) three site visits with a minimum of (2) two URS employees within this phase to generally review existing readily observable conditions at the site and looking for opportunities and constraints along the project corridor. URS will evaluate existing plans and designs that the City of Augusta has developed for future and existing Greenways and Trail Systems and look for opportunities to provide connectivity to 15th Street. URS will prepare an ‘Opportunities and Constraints’ plan highlighting our findings. URS will evaluate adjacent land uses in conjunction with transit patterns that the different user groups currently are using as routes and destinations. Urban Realm – Project typology, renderings, perspectives URS will prepare typologies of landscape and hardscape materials for the corridor. URS will prepare up to (3) three sets of streetscape typologies for the corridor for review. URS will assist the City in preparing a design statement as well as the guiding principles that identify the concept of the corridor which can be applied throughout the medical district providing a consistent theme and continuity of materials for future streetscape projects. Urban Design Typologies to include: Pedestrian lighting Benches Trash receptacles Bike racks Specialty paving Conceptual signage/kiosk Conceptual gateway elements Conceptual landscaping Conceptual bus shelter URS will attend up to (4) four meetings with the client and stakeholders to review the concept phase elements. Green Streets Concept URS understands the City’s goal of being a leader in sustainable initiatives and we will look to utilize the 15th Street project as a pilot project for incorporating elements such as bio filtration, dark sky lighting, reduction in impervious surfaces and recycled materials were feasible. URS will evaluate the feasibility of using bio-filtration as treatment areas for storm water resulting in better water quality. Typically this is used in conjunction with conventional pipes and storm water as needed and can result in an overall cost savings for infrastructure. URS will promote full cut off light fixtures which minimize light pollution as well as evaluate the use of recycled materials where feasible. URS will develop a conceptual plan identifying the potential locations for bio-filtration systems as well as associated conceptual details. Although this approach has been implemented in other states, this approach is fairly new for Georgia. Therefore, we will submit a conceptual plan and supporting City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 3 of 13 calculations to GDOT to get initial comments prior to moving into preliminary plans with the design. URS will attend up to (2) two meetings with G.D.O.T. and the City to discuss sustainable solutions to storm drainage. Deliverables to include:  Associated graphics for the Public and Stakeholder engagement process.  Opportunities and Constraints Plan and site inventory  Recommended typologies for landscape and hardscape elements within the project corridor.  Up to (3) two perspective color renderings of selected areas along the corridor.  Up to (5) typical color rendered cross sections of the proposed improvements.  URS will provide a preliminary cost estimate for proposed Urban Design features.  Green Street Conceptual Plan and Details  Design Summary Report. All site analysis, evaluations and proposed typologies and renderings will be delivered in an 11x17” design summary report summarizing the design process and overall concepts for the corridor. URS will provide (3) three-color copies of the 11 x 17” design booklet. All files will be provided to the client in digital format. This booklet will include a design statement, guiding principles and will depict the design process. This document can be used as a tool for stakeholder and public support as well as a resource for future projects that lie within the Medical District. Lighting Design – photometric layout and typology (subconsultant Womack and Associates) I. Provide construction documents per GDOT’s Lighting Design Guidelines consisting of CADD drawings and typed technical specifications for the electrical portion of the project. 2. Provide two conceptual lighting plans with photometric studies (point-to-point layouts) for the proposed lighting of the corridor. Greenways – Trails, parks As part of the concept phase and public involvement process the connectivity of the 15th Street Corridor project with the Augusta Canal Trail will be studied. Potential options include rehab of the existing Butts Bridge over the Augusta Canal to include accommodations for the trail connection, or a new pedestrian bridge/multi use trail over the canal. No detailed design is proposed and this effort will be limited to concept alignments/alternatives for the trail connection as well as constructability and costs. Design Alternatives – Project typical section elements, logical termini Up to 5 concepts will be studied during the concept phase and public involvement process. These will be analyzed on aerial mapping and depicted in 1”:100’ scaled color displays. Impact analysis and cost estimates will be prepared for the conceptual layouts. Deliverables – Conceptual Layouts o 100 scale color base map including inventory, existing property, and environmental concerns o 5 color 100 scale concepts o 3, 50 scale concepts(refined alternatives) City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 4 of 13 Traffic Analysis – Minimum GDOT requirements (Forecasting, accident analysis, capacity, level of service ( LOS)); (subconsultant Crantson Engineering Group) A traffic study will be performed along the 15th Street corridor in order to determine the design volumes for the project and identify available capacity or projected deficiencies that will need to be addressed in the concept. We propose to count vehicular and pedestrian volumes at five signalized intersections along 15th Street, as follows: John C. Calhoun Expressway ramps Walton Way Pope Avenue / Harper Street Laney-Walker Boulevard. Central Avenue. In addition, the unsignalized intersections of 15th Street with Wall Street and Osler Lane are proposed for inclusion in the study. The unsignalized accesses of Central Square Shopping Center may also be included due to the impact of left-turn movements into this site that could potentially shift to Wall Street with the addition of any median or turn restrictions included in the 15th Street plan. Based on the Augusta Regional Transportation Study (ARTS) travel demand model, build year and design year volumes will be projected for the corridor. Future traffic analysis for the build year and design year will be used to identify locations where median openings are needed and where access consolidation would benefit the corridor. This analysis will also be used to determine where existing capacity can be used to make the recommended pedestrian improvements and where widening will be required. Deliverables – Traffic Study o 4 copies Traffic Study o PDF of traffic diagrams o Capacity/LOS for up to 3 alternatives at Laney Walker Blvd. Draft GDOT Concept Report The URS Team will prepare a draft concept report following the guidelines set forth in the GDOT PDP process. The URS Team will attend one initial concept team meeting, as well as one concept team meeting. The concept report will be prepared for the entire corridor. Approved TIA Concept Report The URS Team will prepare and submit a TIA Concept Report for approval. City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 5 of 13 Project Management URS is responsible for preparing the Project Management Plan and quality control plan, preparing the concept layout and report, the design data book, and attending up to 10 project meetings during the Concept Development Phase of this project. 002 - Database Preparation Topographic Survey and Mapping; (subconsultant Crantson Engineering Group) The URS Team’s subconcultant, Cranston Engineering will provide a completed survey database including existing bridge surveys, One-Call utility locate, in Caice and Microstation VJ software. Cranston Engineering will also provide staking of right of way, bridge, and alignments. The URS Team’s scope includes establishing survey control, field survey, right of way staking based on GDOT approved plans, Right of Way research and database creation. URS will provide an independent technical review of the database and coordination with the above activities. Cranston will build the Caice Database from the Survey for preliminary engineering and determine obscure areas in need of enhancement. In the beginning of the project we will obtain aerial photography along the 15th Street Pedestrian Corridor starting 1,000 feet south of Wrightsboro Road and continuing northerly to the Savannah River. This will provide color photographs for a mosaic and topographic mapping of the offsite areas to meet the State of Georgia Department of Transportation Requirements. The following areas will be surveyed:  15th Street beginning 1000-feet south of Wrightsboro Road Bridge continuing to then John C. Calhoun Expressway, 50 foot beyond the existing right of way in width  100-feet beyond radius return for side roads, and 400-feet of 3 point profiles.  Detailed sign inventory  Bridge Survey(two existing bridges) Deliverables o Survey Database o Property Owner Database o Existing Warranty Deeds 000- Public Involvement – Engaging stakeholders and building project awareness Public and Stakeholder support is paramount to the success of the 15th Street project. URS will provide design and graphic support to Cranston Engineering who will lead the Public Involvement process. URS will attend up to (6) six stakeholder and public involvement workshops, during the concept phase, assisting Cranston Engineering in building consensus and support for the project helping to establish a Vision and Guiding Principles for the project. City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 6 of 13 Stage 1: Goals We proposes to begin the process with a kick-off meeting with the City of Augusta staff to confirm the goals and objectives that have been outlined and to raise concerns that need to be addressed in the process. Also at this time we propose to begin discussions on the establishment of a Steering Committee for the plan. We will identify the major stakeholders, who would need to be represented, and start establishing potential representatives. The purpose of this confirmation step is to be sure that the City’s desires are well understood by everyone at the outset and to begin the establishment of the Steering Committee. Stage 2: Issues/Opportunities At the beginning of Stage 2, we will meet with the Steering Committee to educate them on the process; discuss the overall project objectives; and learn their desires, issues, and opportunities for the improvements. Separately, but during the same time period, we will also conduct the initial Public Information Open House (PIOH) to cover the same objectives. We will then study those opportunities and needs to which the project will respond, such as the desires of community stakeholders and property owners and input from the public at large. These will be hands on processes which will allow for detailed input from both the public and the committee members. The public involvement aspect of our approach is based on the philosophy that the process of developing the project will be of critical importance to the success of the improvements, in that those who invest their energies and efforts will become stakeholders in the success of the overall vision over time. Stage 3: Alternatives The URS Team proposes to employ an alternatives-analysis phase following the completion of the initial public participation meeting and before the development of the Concept Plan. We have found this technique to be particularly useful in illustrating the consequences of different decisions or approaches. During this alternatives phase, the issues and directions received from the Steering Committee and the general public can be utilized to give shape and direction to the plan. The input of each of the groups will, at this point, be of a special interest nature related to some defined topic that is of an individual concern. We envision outlining initial alternatives, presenting them to the City staff and to the Steering Committee, and subsequently presenting refined alternatives separately to the public at the Public Hearing Open House (PHOH). The alternatives phase will end with a review of the final alternatives by the committee members and by the citizens at the PHOH. These comments gathered at the meetings during a review period with the City staff will be used as a basis for the final stage of the Concept Plan development. Stage 4: PIOH to present finalized concept Once the TIA Concept Report is approved we hold a public meeting open house. PIOH materials will be provided to the city for posting City website. *note that a round of rolling individual stakeholder meetings may be substituted for a PIOH meeting. Stage 5: Preliminary Plans The Preliminary Plans in progress will be presented to the City for comment at the 60% complete stage. Design responses to the comments will be incorporated in to the preliminary plans. At approximately the 70% complete stage, the final Public Information Open House (PIOH) will be City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 7 of 13 held to present the design. This meeting and subsequent summary will conclude the Public Involvement Phase of the project. When trying to gain input from the general public, it is important to properly advertise the meetings. We propose to advertise the public meetings using flyers, news releases, publish advertisements and the City website. All of the results and comments received as part of the Steering Committee and public meetings will be documented and presented throughout. Meetings o Public Information Open House(2) note 1 PIOH to be held o Steering Comity Meetings(4) note individual stakeholder meetings held in lieu of steering comity o Meetings with City Staff(2) SERVICES TO BE INCLUDED IN NTP/PO #2 FOR 15TH STREET 003 - GEPA – Environmental Stewardship For the purpose of this scope, URS has assumed that compliance with the Georgia Environmental Protection Act (GEPA) will be required. Per GDOT’s Plan Development Process (PDP), URS will prepare documentation required by GEPA and coordinate review with applicable state and federal agencies. Responsibilities for the 15th Street Complete Street Project will begin with an environmental screening in support of concept development. The object of the screening will be to alert the concept development team to environmental resources/issues of concern so that impacts can be avoided, minimized, and/or mitigated as early as possible. The screening will also help determine which GEPA class of action (currently anticipated to be a GEPA Type B Letter) is appropriate for the project. Once the concept is approved, URS will undertake early coordination and notification for local, state, and federally interested agencies; survey and reporting in accordance with Section 106 of the National Historic Preservation Act, the Clean Water Act, the Endangered Species Act, the Migratory Bird Treaty Act, the Farmland Protection Policy Act, and others; and the preparation of the environmental document. The proposed project falls within a heavily developed area dominated by the VA Medical Center and Medical College of Georgia. Aside from the potential historic significance of Paine College, a preliminary review of the project corridor revealed few obvious environmental resources of concern. It was noted that the project terminus near Calhoun Expressway is less than one-tenth mile from the Augusta Canal. Appropriate erosion and sedimentation control will be necessary to protect the waterway. Furthermore, some consideration will have to be given to the projects effect on the Augusta Canal Trail should improvements extend that far. City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 8 of 13 Provided that no significant environmental impacts come to light and that the project does not cause an adverse effect to GEPA protected resources, the project should qualify for processing as a Type B Letter. Based on background research and the anticipated project limits, the following assumptions were made while developing the environmental scope and fee:  URS will produce one environmental document for this project and the class of action will be a GEPA Type B Letter.  A Phase I Environmental Site Assessment will not be required for the environmental document (however, the City should be advised that GDOT may require one prior to ROW acquisition).  The project will cause no adverse effects to historic resources.  No 404 permit will be needed.  No stream buffer variance will be needed.  The project will cause no residential or business displacements.  The project will be exempt from quantitative air quality modeling.  The project will be exempt from noise modeling.  No aquatic species survey will be required. 004 - Preliminary Plans – 60 Percent Construction Drawings and Specifications Preliminary plans can be started upon approval of the TIA Concept Report and Notice to Proceed. These plans will include all of the necessary elements for construction based on the criteria designated in the concept report and the design data notebook. The design will follow the preferred alternative referenced in the approved Concept Report. In accordance with GDOT PDP, Policies & Procedures Manual, PPG, EDG, and current software versions approved by GDOT’s Project Manager, these plans will provide a cover sheet, typical sections, plan sheets (including all special details), vertical profiles, drainage designs and profiles, signing and marking, driveway profiles, preliminary signal sheets, hardscape plans, landscape designs, lighting plans, wall envelopes, cross sections and staging plans. These plans will identify areas of potential right of way or easement impacts. The URS Team will coordinate existing utilities and will develop utility plan sheets to be included in the utility plans. Extensive Coordination efforts will be required to seek burial of overhead utilities into a joint use trench. It will be the responsibility of the City coordinate with the local utility companies to gather requirements and costs for relocating their facilities below ground. The City will hold periodic utility coordination meetings. URS-Team(sub-consultant Cranston) will submit the utility plans to the City of Augusta to obtain proposed relocations to be included in the final plans. URS’ scope of services does not include any field work to identify or locate utilities. City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 9 of 13 MS4-Design or Coordination for Municipal Separate Storm Sewer System (MS4) or Storm Water Pollution Prevention Plan (SWPPP), will be including in the design phase of the project. Offsite water will be bypassed where feasible and will not be included in water quality BMP’s for the roadway project. The design will be accomplished using applicable guidelines, including GDOT MOGs, AASHTO Green Book, Roadside Design Guide, Highway Capacity Manual, and GDOT Standard Specifications and Standards & Details. Design Variances and exceptions will be written and submitted to GDOT for approval. URS will perform preliminary traffic signal interconnect design for the SR 4/15th Street project in Augusta-Richmond County. The project is expected to have five signal designs. The interconnect design will be based on GDOT, Augusta-Richmond County, and City of Augusta standards and will include the following plan sheets and details showing the interconnect installation. URS assumes the following for the interconnect design: 1. Traffic signal installations will be mast arms 2. Fiber optic cable will be above ground throughout the length of the project 3. There will be three to four CCTV camera installations within the corridor 4. URS will develop approximately five details for fiber splicing to be used on the project 5. There will be existing interconnect plans furnished to URS for each end of the project so that existing fiber optic cable connection can be designed The URS Team will prepare and submit the needed information to obtain GDOT signal permits. Lighting Design (subconsultant Womack and Associates) 1. Provide design for electrical service(s) as required for the pedestrian lighting and coordination with the local utility company. 2. Provide design for lighting, lighting circuitry and lighting controls for the pedestrian lighting for the project. 3. Provide Unit Costing and Unit Take Offs as required by GOOT. 4. Provide Point-to-Point lighting layout for the project as required by GDOT. Deliverables o Existing Pavement Evaluation as outlined above o Soil Survey Report as outlined above o Design Variances/Exceptions if needed o Cost Estimate o Drainage Notebook o Project Preliminary Special Provisions o 20 Half Size Bond Plan Sets for PFPR City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 10 of 13 o 2 Full Size Bond Plan Sets for PFPR o 4 Half Size Plans Bond Sets for interim reviews. o 1 Copy of PDF of each plan sheet for PFPR 005 - Right of Way Plans – Plans, data tables, and legal descriptions The revisions from the preliminary field plan review by the City and the GDOT that impact the right of way will be included within the right of way plans. Plans will be prepared to show meets and bound of necessary rights of way and easements to be acquired. The right of way plan development scope includes revising one third of the total parcels one time for revisions required during negotiations. Any additional revisions are not included in this scope of work. During the Right of Way Plans Phase of this project, the URS Team will prepare right of way plans as well as their review/revisions. The team will also prepare an environmental reevaluation for right of way authorization, prepare staking data, give monthly progress reports. Right of way staking will be provided based upon the approved right of way plans. 30 percent of parcels are anticipated to require R/W plans. Deliverables o 8 Full Size Right of Way Plan Sets for Review o 2 Full Size Right of Way Plan Sets upon Right of Way plan approval o 1 Copy of PDF of each plan sheet upon Right of Way plan approval o 2 Half Size Plan Bond Sets for Environmental Reevaluation o Environmental Reevaluation for Right of Way authorization o Electronic files in Caice and Microstation o Staking Data as provided from Caice output. o ROW Data as provide from Caice output. INCLUDED IN PHASE 6 NTP 006 - Final Plans – 90 Percent Construction Drawings and Specifications The URS Team’s scope for the final plans phase includes giving monthly progress reports and preparing the following: typical sections, final pavement design, construction layout/stakeout sheet, roadway plans and profiles, roadway cross sections, final driveway profiles, final drainage design and layout, final drainage profiles/cross sections, final signing and marking plans, final signal plans, final staging plans, final staging cross sections, final erosion, sedimentation and pollution control plans, creating utility relocation plan sheets from coordination with utility owners, retaining wall locations and envelope plans, final lighting plans, final hardscape plans, final landscape plans, final storm water detention plans, draft special provisions, a design exception report, a design variance report, preliminary earthwork quantities by stage construction, and a detailed construction cost estimate. The City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 11 of 13 URS Team will also prepare for and participate in the Final Field Plan Review (FFPR) and address the FFPR comments. The URS Team will coordinate design of the underground utility relocation plans with the utility companies. Details for a joint use trench (to be installed by the roadway contractor) will be prepared based on the requirement of the utility owners. Details and plans will be sent to utility companies for approval as well as to coordinate and show the burial of their facilities. Plans for Construction - 100 Percent Construction Drawings and Specifications Upon submittal of the final plans to GDOT or the City of Augusta to contract administration, the URS Team will modify the plans for up to 5 (five) revisions and up to 5 (five) amendments. Specifications, plans, electronic files will be submitted as required per GDOT for the submission to contracts. Lighting Design (subconsultant Womack and Associates) 1. Provide Unit Costing and Unit Take Offs as required by GOOT. 2. Provide Point-to-Point lighting layout for the project as required by GDOT. 3. Provide electrical details, including base designs and electrical service points, as required by GDOT for the project. 4. Provide Electrical Shop Drawing Review as required by GDOT’s Electrical Specifications. Deliverables o Cost Estimates(including construction and utilities) o Design Notebook o Project Special Provisions o 20 Half Size Bond Plan Sets for FFPR o 2 Full Size Bond Plan Sets for FFPR o 4 Half Size Plans Bond Sets for interim reviews. o 1 Copy of PDF of each plan sheet for FFPR o Shop Drawing Review of electrical drawings during construction(1 review) INCLUDED IN PHASE 7 NTP 007 - Limited Construction Administration Limited Construction Administration is not included in this scope of services. 999 - ADDITIONAL SERVICES NOT IN FEE ESTIMATE; SURVEY, UTILITY COORDINATION and GEOTECHNICAL SERVICES Above Ground Utility Burial/Relocate Preliminary Plans (approx. $50k) 1. Coordinate relocation of utilities within the project limits City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 12 of 13 2. Coordinate shared vault and trenching details with utility owners Utility Trench Design (subconsultant Womack and Associates) (approx. $10k) 1. Coordinate details and specs for utility trench Survey Update (Cranston) (approx. $35k) ‐ Update survey with new 3 point levels at locations of recent overlay an new HC ramps within corridor ‐ Stake right of way parcels (up to 14) Geotechnical (subconsultant S&ME)(approx. $15k) Excluded from Scope of Services 1) Right of Way Acquisition Services (By City of Augusta) 2) Right of Way cost estimates (By City of Augusta) 3) Subsurface utility engineering including utility impact analysis 4) Phase I and II Environmental Site Assessment 5) Water, Sewer, Gas and other utility design (by utility owners) 6) Detailed Special Storm Drainage Design(modeling beyond project limits) 7) Consultant Preparation of City let bid documents 8) FEMA Coordination (non-anticipated) 9) Additional Public involvement and coordination outside the above scope of services 10) Environmental Mitigation 11) Preparing for and attending VE Study (not-required) 12) Construction Administration / Limited Construction Administration 13) URS shall not control or have charge of, and shall not be responsible for, construction means, methods, techniques, sequences, procedures of construction, health or safety programs, or precautions connected with the City of Augusta’s or GDOT’s work or that of their other contractors or consultants, and shall not manage, supervise, control or have charge of construction. MISCELLANEOUS PROVISIONS 1) Any cost opinions or estimates provided by URS under this Agreement will be on a basis of experience and judgment, but since URS has no control over market conditions or bidding procedures, URS cannot and does not warrant that bids, ultimate construction cost, or project economics will not vary from such opinions or estimates. 2) When required to review submittals such as shop drawings under this Agreement, URS shall review such submittals for the limited purpose of checking for general conformance with information given and the design concept expressed in the contract documents. Review of such City of Augusta, GA 15th Street Pedestrian Improvements Design Phase Services April 22, 2015 13 of 13 submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems. URS' review shall not constitute approval of safety precautions or of any construction means, methods, techniques, sequences or procedures. URS' approval of a specific item shall not indicate approval of an assembly of which the item is a component. 3) URS may rely upon and use in the performance of any services under this Agreement information supplied to it by the City without independent verification. City of Augusta COST PROPOSAL Proj, No.:N/A Project:15th Street Pedestrian Improvements PI No.:N/A County:Augusta-Richmond Prime:URS Contract Type:Lump Sum Date:1-May-15 Fixed Fee %:10% Cost Summary By Phase / Firm URS PRIME Cranston Engineering Womack Roadway Traff Environ Roadway Erosion Peer Review Lighting Totals 438,140.18$ 333,342.56$ 92,297.62$ -$ 12,500.00$ 0 Public Involvement -$ -$ -$ -$ -$ 1 Concept Development -$ -$ -$ -$ -$ 2 Database Preparation 9,287.81$ 9,287.81$ -$ -$ -$ 3 Environmental Document 31,650.12$ 31,650.12$ -$ -$ -$ 4 Preliminary Plans 222,229.96$ 173,928.52$ 40,801.44$ -$ 7,500.00$ 5 Right of Way Plans 18,459.53$ 14,648.00$ 3,811.53$ -$ -$ -$ -$ -$ -$ -$ 6 Final Plans 156,512.76$ 103,828.11$ 47,684.65$ -$ 5,000.00$ 7 Construction Services -$ -$ -$ -$ -$ 8 Special Studies -$ -$ -$ -$ -$ Prime Fixed Fee -$ -$ DBE Participation -$ DBE % Contract DBE Goal %12.0% Phase Phase Description Total Fee 5/14/2015 10:05 AM CostProp_Main_15th Street_add service 1 - V2.xls Cost Summary Page 1 of 4 City of Augusta COST PROPOSAL Proj, No.:N/A Project:15th Street Pedes#REF! PI No.:N/A County:Augusta-Richmond Prime:URS Contract Type:CPFF Date:3-Nov-10 Fixed Fee %:10% Cost Summary By Phase / Discipline Roadway Design Traffic Operations Environmental Survey Geotech Lighting Totals 438,140.18$ 401,951.04$ -$ 23,689.14$ -$ -$ 12,500.00$ -$ -$ -$ 0 Public Involvement -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1 Concept Development -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Database Preparation 9,287.81$ 9,287.81$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Environmental Document 31,650.12$ 7,960.98$ -$ 23,689.14$ -$ -$ -$ -$ -$ -$ 4 Preliminary Plans 222,229.96$ 214,729.96$ -$ -$ -$ -$ 7,500.00$ -$ -$ -$ 5 Right of Way Plans 18,459.53$ 18,459.53$ -$ -$ -$ -$ -$ -$ -$ -$ 00-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 Final Plans 156,512.76$ 151,512.76$ -$ -$ -$ -$ 5,000.00$ -$ -$ -$ 7 Construction Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 Special Studies -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ DBE Participation -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ DBE % Contract DBE Goal %na Phase Phase Description Total Fee 5/14/2015 10:05 AM CostProp_Main_15th Street_add service 1 - V2.xls Cost Summary Page 2 of 4 City of Augusta COST PROPOSAL Proj, No.:N/A Project:15th Street Pedestrian Improvements PI No.:N/A County:Augusta-Richmond Prime:URS Contract Type:Lump Sum Date:3-Nov-10 Fixed Fee %:10% Cost Summary By Phase / Discipline / Firm URS Cranston URS URS Cranston Crantson Womack Roadway Design and Landscape Roadway Design Enviromental Traffic Operations (ATMS and QC) Traffic (Signal, Signing and Marking) Survey Lighting Totals 438,140.18$ 309,653.42$ 92,297.62$ 23,689.14$ -$ -$ -$ -$ 12,500.00$ 0 Public Involvement -$ -$ -$ -$ -$ -$ -$ -$ 1 Concept Development -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Database Preparation 9,287.81$ 9,287.81$ -$ -$ -$ -$ -$ -$ -$ 3 Environmental Document 31,650.12$ 7,960.98$ -$ 23,689.14$ -$ -$ -$ -$ -$ 4 Preliminary Plans 222,229.96$ 173,928.52$ 40,801.44$ -$ -$ -$ 7,500.00$ 5 Right of Way Plans 18,459.53$ 14,648.00$ 3,811.53$ -$ -$ -$ -$ -$ 00-$ -$ -$ -$ -$ -$ -$ -$ -$ 6 Final Plans 156,512.76$ 103,828.11$ 47,684.65$ -$ -$ -$ -$ -$ 5,000.00$ 7 Construction Services -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 Special Studies -$ -$ -$ -$ -$ -$ -$ -$ -$ Prime Fixed Fee -$ DBE Participation -$ DBE % Contract DBE G NA Phase Description Total FeePhase 5/14/2015 10:05 AM CostProp_Main_15th Street_add service 1 - V2.xls Cost Summary Page 3 of 4 Commission Meeting Agenda 6/2/2015 2:00 PM 15th Street Pedestrian Improvement Project/(RFQ 10-152)/SA1 Department:Abie Ladson-Director Caption:Motion to approve funding for final Design Consultant Services Supplemental Agreement to URS Corporation (now merged with AECOM) in the amount of $438,140.18 for the 15th Street Pedestrian Improvement Project as requested by the AED. (Approved by Engineering Services Committee May 26, 2015) Background:SR4/15 Street Pedestrian Improvement is a SPLOST VI Capital Project and a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. It is a Band 2 project and TIA funds are allocated for right-of-way and construction. In February 2011, commission approved award of the initial design phases of the project that included concept development, Public Involvement and database preparation to URS Corporation (now part of AECOM). Concept phase of the project is completed and warrants final design development including GEPA environmental document, field survey work, utility assessment & coordination, geotechnical & pavement assessment, property research & right-of-way plans, lighting design and development of final construction plans. Analysis:On February 15, 2011, commission approved the initial design phases of the project that included concept development. The purpose of this item is to move the project from concept to final design and construction. Financial Impact:Funds for final design services are available in Project SPLOST VI funds and TIA Discretionary upon Commission approval. Alternatives:1). Approve funding for final Design Consultant Services Supplemental Agreement to URS Corporation (now merged with AECOM) in the amount of $438,140.18 for the 15th Street Pedestrian Improvement Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet the project completion schedule. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: Project SPLOST VI Funds & TIA Discretionary REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Acquisition of right of way to Richmond County, Georgia from Kelloggs - 1530 Marvin Griffin Rd Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 135-0-003-01-0) 1530 Marvin Griffin Road. (Approved by Engineering Services Committee May 26, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 5,832 square feet of right of way. The appraised value is $2,650.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323-041110-52.12122 J/L 296823603-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Acquisition of right of way, permanent easement, and temporary construction easement to Richmond County, Georgia from Richmond Station, LLC - 3449 Wrightsboro Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary construction easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. (Approved by Engineering Services Committee May 26, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 8,403 square feet of right of way, 3,691 square feet of permanent easement, and 6,989 square feet of temporary construction easement. The appraised value is $58,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 324041110-52.12122 J/L 201824333-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission EEExxxhhhiiibbbiiittt AAA RReennoovvaattiioonn ooff FFoorrmmeerr AAuugguussttaa LLiibbrraarryy FFoorr AAuugguussttaa UUttiilliittiieess DDeeppaarrttmmeenntt Page 1 of 2 SSccooppee ooff WWoorrkk DDeessccrriippttiioonn April 30, 2015 PPhhaassee II ooff tthhee CCoonnttrraacctt wwiillll iinncclluuddee:: 1. RW Allen (RWA) General Conditions 2. Architect Design Fees 3. RWA Pre-Construction 4. Building Permit 5. Performance and Payment Bonds and Insurances (Note: Builders Risk and Owners Protective Insurance is NOT by RWA, this is stipulated to be owner provided) 6. Applicable portion of RWA fees 7. Installation of temporary facilities (fencing, toilets, offices, etc…) 8. Abatement of 902 Greene St. (rear storage building), 910 Greene St. (library building), and 916 Greene St. (adjacent structure) 9. Selective interior and exterior demolition of 910 Greene St. 10.Complete demolition of 902 Greene St. and 916 Greene St. buildings 11.Selective demolition of site related items (paving, curb, sidewalks, etc…) 12.Tear-off and disposal of the existing library roof. Installation of new roofing system. 13.Tear out and replacement of all marble veneer joints. Contract Exhibit A - Scope of Work for Phase I and II RReennoovvaattiioonn ooff FFoorrmmeerr AAuugguussttaa LLiibbrraarryy FFoorr AAuugguussttaa UUttiilliittiieess DDeeppaarrttmmeenntt Page 2 of 2 PPhhaassee IIII ooff tthhee CCoonnttrraacctt wwiillll iinncclluuddee 14.The balance of the work and costs required by the current contract documents as well as additional items as determined and developed during the remainder of the design process. REQUEST FOR PROPOSAL Request for Proposals will be received at this office until Thursday, March 5, 2015 @ 3:00 p.m. for furnishing: RFP Item #15-131 Design/Build Renovation of Former Augusta Library for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $175.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, January 22, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Proposal Conference will be held on Tuesday, February 17, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, February 19, 2015 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 22, 29, February 5, 12, 2015 Metro Courier January 28, 2015 cc: Tameka Allen Deputy Administrator Tom Wiedmeier Utilities Department Deana Davis Utilities Department Revised: 1/12/2015 UNOFFICIAL VENDORS Attachment B Addendum #1 E-Verify # SAVE Form Original 7 Copies Fee Proposal ALLEN-BATCHELOR CONSTRUCTION, INC. 1063 FRANK INDUSTRIAL DR AUGUSTA, GA 30909 YES YES 210879 YES YES YES YES R.W. ALLEN LLC 1015 BROAD STREET AUGUSTA, GA 30901 YES YES 46611 YES YES YES YES S. D. CLIFTON CONSTRUCTION, INC. 4324 WHEELER ROAD MARTINEZ, GA 30907 YES YES 212153 YES YES YES YES Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 20 Total Electronic Notifications (Demandstar): 719 Mandatory Pre-proposal/Telephone Conference Attendees: 15 Total packages submitted: 3 Total Noncompliant: 0 Proposal Opening RFP Item #15-131 Design/Build Renovation of Former Augusta Library for Augusta, Georgia - Utilities Department RFP Due: Thursday, March 5, 2015 @ 3:00 p.m. The following vendors sumbitted a statement of "No Bid": DABBS WILLIAMS / GENERAL CONTRACTORS / 319 SOUTH WALNUT STREET / STATESBORO, GA 30458 HEAVENER & ASSOCIATES / 1530 CRESCENT COURT, SUITE 2G / AUGUSTA, GA 30909 J&B CONSTRUCTION & SERVICE / 3550 GORDON HIGHWAY / GROVETOWN, GA 30813 KUHLKE CONSTRUCTION / 3704 BENCHMARK DRIVE / AUGUSTA, GA 30909 MCKNIGHT CONSTRUCTION / 635 NORTHWEST FRONTAGE RD / AUGUSTA, GA 30907 PAUL S AKINS COMPANY, INC. / P.O. BOX 941 / STATESBORO, GA 30459 TURNER CONSTRUCTION / 535 TELFAIR STREET / AUGUSTA, GA 30901 Page 1 of 1 Evaluation Criteria PTS ALLEN-BATCHELOR CONSTRUCTION, INC. 1063 FRANK INDUSTRIAL DR AUGUSTA, GA 30909 R.W. ALLEN LLC 1015 BROAD STREET AUGUSTA, GA 30901 S. D. CLIFTON CONSTRUCTION, INC. 4324 WHEELER ROAD MARTINEZ, GA 30907 1. Experience and qualifications of the design firms, construction firms, key individuals of both as well as previous experience working together on similar projects. 25 22 24 18 2. Compliance with the building program, design features, project description, scope of services, and terms & conditions of the full RFP. 30 26 28 22 3. Completion of the project on or before the required schedule 25 22 25 22 4. Lump Sum Cost Proposal Lowest 20 points Second 16 points Third 12 points Fourth 8 points Fifth 4 points 20 16 12 20 Total 100 86 89 82 2.3 1.0 2.7Presentation Cumulative Phase II Evaluation Sheet - RFP Item #15-131 Design/Build Renovation of Former Augusta Library for Augusta, Georgia - Utilities Department Thursday, March 12, 2015 @ 11:00 a.m. Cumulative Phase II - Presentations (Ranking in order of preference - 1 being the number one choice) Disadvantaged Business Enterprise Department Yvonne Gentry DBE Director Disadvantaged Business Enterprise Department 530 Greene Street – Room 600B - Augusta, GA 30901-4414 (706) 821-2406– Fax (706) 821-4228 WWW.AUGUSTAGA.GOV MEMORANDUM TO: Deanna Davis, Utilities FROM: Yvonne Gentry, Director Disadvantaged Business Enterprise Department DATE: May 8, 2015 SUBJECT: REVIEW AND APPROVAL OF RECOMMMENDED CONTRACTOR Bid #15-131 Design/Build Renovation of Former Augusta Library This memo is to transmit the review and concurrence of compliance by R.W. Allen in meeting the LSBOP Utilization goal of five percent (5%) for the above referenced project. The goal setting methodology considered the following factors based on good faith efforts of the contractor: · The project total estimated cost · Value of the scope of work where availability exists · Maximum participation to be achieved through locally owned small business Contractor must prepare and submit a monthly utilization report with each pay request to the DBE Department. If you have questions, please contact me at (706) 821-2406. Commission Meeting Agenda 6/2/2015 2:00 PM Award RW Allen, LLC a contract for the Design/Build Renovation of Former Augusta Library for Augusta, Georgia-Utilities Department, RFP #15-131 Department:Augusta Utilities Department Caption:Motion to approve funding to RW Allen, LLC in the amount of $1,394,174.00 for Phase I of the Design/Build Renovation of Former Augusta Library for Augusta, Georgia-Utilities Department, RFP #15-131. (Approved by Engineering Services Committee May 26, 2015) Background:The Augusta Utilities Department will be moving its personnel from the Bay Street offices as well as the customer service personnel formerly in the Municipal Building to the old library located at the corner of Greene Street and James Brown Boulevard. RW Allen, LLC was the selected contractor resulting from RFP Item #15-131 for the Design/Build Renovation of Former Augusta Library for Augusta, Georgia-Utilities Department. Through contract negoiations it was decided to award a contract to RW Allen, LLC in two phases. Phase 1 will include the design, demolition and abatement of this project for a not to exceed amount of $1,394,174.00. Phase 2 of the project will be awarded after the design is complete within Phase 1. Analysis:Augusta Utilities Department management met with management from RW Allen as well as Christopher Booker & Associates, the construction management team for this project, to negotiate pricing. The pricing for services by RW Allen, LLC was found to be fair and reasonable. Financial Impact:Funds are provided in 512043490-5212115/81300020-5212115 Alternatives:No alternatives are recommended. Recommendation:It is recommended to award Phase I of the contract for the Design/Build Renovation of Former Augusta Library for Augusta, Georgia-Utilities Department to RW Allen, LLC in the amount of $1,394,174.00. Funds are Available in the Following Accounts: 512043490-5212115/81300020-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission DRAINAGE PIPE F/L=190.41DRAINAGE PIPE F/L=185.88 36" RCP 24"RCP DRAINAGE PIPE F/L=189.20DRAINAGE PIPE F/L=188.77 DRAINAGE PIPE F/L=191.12 DRAINAGE PIPE F/L=201.19 B R IC K WALL RES IDE NCE BRICK WAL L WOOD FENCE 18"RCP INV=190.68 IRON FENCE IRON FENCE PADS FOR TELEPHONE PEDESTALS & BOXES MATCH LINE STA. 149+00.00 M A TC H LI N E ST A. 301+50. 00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 1 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E SH E E T 13 SEE SHEET 02 WI CKLOW DR BERCKMANS RD 1 4 4 + 0 0 1 4 5 + 0 0 1 4 6 + 0 0 1 4 7 + 0 0 1 4 8 +0 0 1 49+00 14 9 +00 302+00 E=697459.5772 N=1272057.5469 WICKLOW DRIVE STA. 302+50.00 BERCKMANS ROAD STA. 146+91.10 INTERSECTION E=697591.9016 N=1271743.5672 STA. 143+50.00 BERCKMANS RD BEGIN PROJECT E=697587.7154 N=1271752.6488 STA. 143+60.00 BERCKMANS RD BEGIN CONSTRUCTION 1 ADDR: 2702 WICKLOW DR PID: 025-2-118-00-0 LANDIS LISA 2 ADDR: 431 BERCKMANS RD PID: 025-2-113-00-0 DEVAUGHN NATHAN M JR ADDR: 425 BERCKMANS RD PID: 018-4-062-00-0 BYROM PLC 3 ADDR: 2703 MARGATE DR PID: 018-4-060-00-0 BYROM PLC 5 ADDR: 416 BERCKMANS RD PID: 025-2-114-00-0 TOWNECLUB CONDOMINIUM ASSOCIATION INC ADDR: 420 BERCKMANS RD PID: 025-2-114-01-0 HOLDINGS LLC 420 BERCKMANS RD GRADE/WALL UNKNOWN 60 PSIG NOP 4" STEEL GAS MAIN EXISTING: 4" GAS VALVE EXISTING: PP PP PP GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: S T OP S IGN NO PARKING S IGN S IGN S IGN ROAD NAME P LAQUE ATTRNAME" DPC F/L 188.77’ ATTRNAME" DPC F/L 189.20’ ATTRNAME" DPC F/L 190.41’ ATTRNAME" DPC F/L 191.12’ ATTRNAME" DPC F/L 191.07’ LOCATION CD #REBAR # CONTROL RE-SHOT # ATTRNAME" DPC F/L 201.19’ LOCATION CD #REBAR CONTROL RE-SHOT # # PP PP PP GAS VALVE GPC/45’ GPC/45’ GPC/40’ 1 / 0 AXN J GPC/45’ GPC/45’ GPC/40’ 1 / 0 AXN J 1/0ALN+4DA 3-336ACSR+ 1/0ALN3-336ACSR+ 1/0ALN3-336ACSR+ 1 /0ALN+4DA 3 -336ACSR+ 52 53 54 55 55.01 53.02 52.01 25 25 40’ 45’ 45’ 1 / 0 A X N J 75-2PAD#10 17673 80A N4350 123 3 2 1 80A N1461 +4DA +1/0ALN 3-336ACSR 2 65A N1649 45’ 65A N1649 26’ 86’ 112’ 3 -1000MCM 92’ 92’ +4DA +1 /0ALN 3-336ACSR 180’ 2 A N 1-2 A + 25 2 A LN + G 1 -2 A L+ 2 8 5 ’ 2 8 0 ’ 1/0ALN 258’3-336ACSR+260’ 260’ 260’ 50’ 80A N4350 1/0AN 3-336A 30’ 45’ AL4588 1/ 0 P A C 2-2 A + DRAINAGE PIPE F/L=238.96 18"R C P DRAINAGE PIPE F/L=240.46 DRAINAGE PIPE F/L=245.13 DRAINAGE PIPE F/L=236.56 DRAINAGE PIPE F/L=242.66 AP AR T ME NT C OMP L E X R E S I D E N C E R E S I D E N C E R E S I D E N C E S H E D WALL C O N C R E T E P A D U S E U N K N O WN C HAINL INK FE N C E INV=240.4 INV=242.67 INV=246.41 C HAINL INK F E NCE WAT E R V AUL T S WOOD FENCE C H AI N L I N K F E N C EC H A I N L I NK F E N C E W O O D F E N C E C H A I N L I N K F E N C E WAL L W V W V 18" RCP 24" RCP IRON FENCE IRON FENCE MATCH LI NE STA. 1 4 9 + 0 0 . 0 0 MATCH LI NE STA. 154+50. 00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 2 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 10/02/2014 REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S HE E T 0 1 S EE S HE ET 0 3 BERCKMANS RD 1 5 3 + 0 0 1 5 2 + 0 0 1 5 1 + 0 0 1 5 0 + 0 0 1 5 4 + 0 0 1 4 9 + 0 0 1 4 9 + 0 0 ADDR: 2703 MARGATE DR PID: 018-4-060-00-0 BYROM PLC 5 ADDR: 2705 MARGATE DR PID: 018-4-059-00-0 BYROM PLC 6 ADDR: 2707 MARGATE DR PID: 018-4-058-00-0 BYROM PLC 7 ADDR: 2709 MARGATE DR PID: 018-4-057-00-0 BYROM PLC 8 9 ADDR: 415 BERCKMANS RD PID: 018-4-038-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 10 ADDR: 409 BERCKMANS RD PID: 018-0-088-02-0 BERCKMAN RESIDENTIAL PROPERTIES LLC ADDR: 416 BERCKMANS RD PID: 025-2-114-00-0 TOWNECLUB CONDOMINIUM ASSOCIATION INC REQ’D R/W ADDR: 2604 WASHINGTON RD PID: 019-0-062-00-0 AUGUSTA NATIONAL INC ADDR: 423 BERCKMANS RD PID: 018-4-061-00-0 CITY OF AUGUSTA TRACT 2 TRACT 2TRACT 1 TRACT 1 43.00’ LT 152+98.67 43.00’ LT 153+85.84 GRADE/WALL UNKNOWN 60 PSIG NOP 4" STEEL GAS MAIN EXISTING: GRADE/WALL UNKNOWN 60 PSIG NOP 4" STEEL GAS MAIN EXISTING: P P P PP P P P L P P P ELECTRIC T RANSFORME R 43.00’ LT 150+53.93 A C T I V E A R E A 43.00’ LT 152+90.43 43.00’ LT 149+33.84 ATTRNAME" DPC F/L 221.07’ 43.00’ LT 149+77.01 43.00’ LT 151+53.68 43.00’ LT 154+03.94 ATTRNAME" DPC F/L 236.56’ ATTRNAME" DPC F/L 238.96’ F/L 240.46’ ATTRNAME" DPC ATTRNAME" DPC E ATTRNAME" DPC F/L 245.13’ ROAD BERCKMANS EXI S TI NG CONTROL RE-SHOT # # # MAIL BOX F/L 242.66’ S I G N G A T E T O WN E C L U B S I G N S I G N S I G N S I G N S I G N S I G N N O P A R K I N G P P P PP P P P L P P P ELECTRIC T RANSFORME R E 6UDA AT&T/45’ GPC/40’ GPC/40’ 4 ALDP X 4 ALDP X GPC/55’ GPC/**’ 4ALDPX 4A LD PX 6UDA AT&T/45’ GPC/40’ GPC/40’ 4 ALDP X 4 ALDP X GPC/55’ GPC/**’ 4ALDPX 4A LD PX 2ALN 3-2A+ 2ALN 3-2A+56 57 61 60 62 58 59 63 301 25 25 45’ 55’ 40’ *** 4A LD PX 4 A L DP X 4 ALDP X 6UDA UR 40 30’F 75-2 PAD#1 17648 123 277/480 750 994194 3 2 1 UR 40 40’ 65A N1648 95’ 3 - 1 / 0 A X N J 2 0 0 ’ PMH-11 1045466 1/0AN 295’ 3-336A+ 303 70’ 90’ 1 - 1 0 0 0 M C M 165’ 1/ 0 AN+ 3- 3 3 6 A+ 2 3 0 ’ 3-1000MCM 480’ 25 3 1-1/0AXNJ 303 2 9 0 ’ 6 U DA 2 T A 1 5 8 ’ 1/0 AL N 233’ R M :3-336 A+ 2 A N 1- 2 A 70’ 4DA AL6347 **A AL6348 AL6349 AL6350 DRAINAGE PIPE F/L=250.70 DRAINAGE PIPE F/L=251.35 15"R CP DRAINAGE PIPE F/L=253.27 15"R CP BLOCK WALL G A R A G E P O O L RE TAINING WALL , BL OCK WOOD F E NCE A S P H A L T LU M B E R M E T A L B U I L D I N G MAT CH L I NE S T A. 1 5 4 + 5 0. 0 0 MATCH LI NE STA. 160+00. 00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 3 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 10/02/2014 REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S H E E T 0 2 S EE S HEET 0 4 BERCKMANS RD 1 5 7 +0 0 1 5 8 + 0 0 1 5 9 +0 0 1 6 0 + 0 0 1 5 5 + 0 0 1 5 6 + 0 0 1 6 0 + 0 0 ADDR: 409 BERCKMANS RD PID: 018-0-088-02-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 10 11 ADDR: 407 BERCKMANS RD PID: 018-0-088-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC ADDR: 405 BERCKMANS RD PID: 018-0-088-03-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 12 TRACT 1 TRACT 1 TRACT 2 TRACT 2 REQ’D R/W TRACT 2 ADDR: 403 BERCKMANS RD PID: 018-0-087-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 13 TRACT 1 REQ’D R/W REQ’D R/W REQ’D R/W ADDR: 2604 WASHINGTON RD PID: 019-0-062-00-0 AUGUSTA NATIONAL INC ADDR: 403 BERCKMANS RD PID: 018-0-087-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 13 ADDR: 301 W TERRACE CT PID: 018-0-191-00-0 MARTIN MARY P 37.00’ RT 156+23.55 37.00’ RT 157+84.30 43.00’ LT 155+08.74 43.00’ LT 158+08.0343.00’ LT 156+52.11 37.00’ RT 154+67.84 P P P P P P P P 3-1.5" CONS SP SERVICE POINT B1 UG SERVICE TO SERVICE POINT B1 43.00’ LT 156+92.70 37.00’ RT 156+92.70 EX IST ING BERCKMANS ROAD ATTRNAME" DPC F/L 250.70’ ATTRNAME" DPC F/L 251.35’ ATTRNAME" DPC F/L 253.27’ S I G N S I G N S I G N N O P A R K I N G P P P P P P P P 4A L D PX G 4A L D PX G T# 20811 GPC/40’ GPC/30’ T# 20811 GPC/40’ GPC/30’ 25KVA-3 PAD# *** CABLE GRD POINT3-1000MCM 1-1/0AXNJ 64 65 25 25 30’40’ 4A LD PX 3 2 1 15-3 20811 G UR 35 UR 35 1-1/0AXN 390’ 1-1/0AXN 660’ 302 F L A G P O L E 37.00’ RT 161+76.35 GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: R E S I D E N C E R E S I D E N C E R E S I D E N C E S H E D S H E D F E N C E WO O D FE NCE FE N CE T E N N I S C O U R T MATCH LINE STA. 160+00.00 MAT C H LI N E S T A. 1 6 5 + 0 0. 0 0 MATCH LINE ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 4 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER MATCH LINESEE SHEET 19SEE SHEET 03 S E E S H E E T 0 5 SEE INSET A SHEET 18 BERCKMANS RD H E A T H D R 161+00 160+0 0 1 6 2 + 0 0 1 6 3 + 0 0 1 6 4 + 0 0 1 6 5 + 0 0 160+00 1 6 5 + 0 0 TRACT 1 R E Q’ D R/ W TRACT 1 ADDR: 374 HEATH DR PID: 018-0-115-00-0 ON THE OTHER SIDE LLC 16 TRACT 2 TRACT 1 ADDR: 403 BERCKMANS RD PID: 018-0-087-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 13 TRACT 1 TRACT 2 ADDR: 371 HEATH DR PID: 018-0-085-00-0 TABS PROPERTIES LLC ADDR: 373 HEATH DR PID: 018-0-086-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 14 REQ’D R/W ADDR: 303 W TERRACE CT PID: 018-0-192-00-0 MORRIS AMY D ADDR: 357 BERCKMANS RD PID: 018-0-114-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 15 ADDR: 369 HEATH DR PID: 018-0-084-00-0 WK GEORGIA PARTNERS LLC ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 17 ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 17 REQ ’D R /W REQ’D R/W 43.00’ LT 164+40.00 L P P P P P P P P P 37.00’ RT 162+71.91 43.00’ LT 162+48.32 37.00’ RT 160+32.84 43.00’ LT 160+32.84 HEATH DRIVE 43.00’ LT 160+65.66 37.00’ RT 162+38.94 126.27’ LT 164+40.00 S I G N L P P P P P P P P P 4/0UTA 4/0TA GPC/30’ GPC/35’ GPC/30’ 4DA1-2A 4/0UTA 4/0TA GPC/30’ GPC/35’ GPC/30’ 4DA1-2A GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: 2ALN2AL+ 2 ALN 2- 2 AL+ T# 451 GPC/40’ T# 13521 GPC/45’ T# 13411 GPC/45’ 2ALN2AL+ 2 ALN 2- 2 AL+ T# 451 GPC/40’ T# 13521 GPC/45’ T# 13411 GPC/45’ 68 66 69 66.5 66.6 66.7 306 15 15 45’ 30’ 30’ 40’ 1-2A 4/0TA 4DA 4/0UTA 50-2 451 3 15-3 13521 NSA 35’ 190’ 85’ 306.01 2ALN2AL+ 1 -1 /0AXN 660 ’ FEED UD TO OH 304 1-1/0AXN 40’ 40’ 67.01 2AN 7 5 ’ 1 -2A + 1-2A+2ALN153’45’ **A AL6346 GRAVEL MATCH LINE STA. 165+00.00 MATCH LI NE S TA. 1 7 0 +0 0 . 0 0 MATCH LINE STA. 402+00.00 MATCH LINE ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 5 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER SEE INSET B SHEET 17 SEE SHEET 04 S E E S HE E T 0 6 SEE SHEET 14 BERCKMANS RD 165+00 1 6 6 +0 0 1 6 7 +0 0 1 6 8 + 0 0 1 7 0 + 0 0 1 6 9 + 0 0 165+00 1 7 0 + 0 0 402+00 403+00 E=697482.0655 N=1274217.7898 HEATH DRIVE STA. 403+50.00 BERCKMANS ROAD STA. 169+35.35 INTERSECTION 402+00 H E A T H D R I V E REQ’D R/W TRACT 3 ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 17 TRACT 1 REQ’D R/W TRACT 4 TRACT 2 TRACT 1 TRACT 2 17 TRACT 1 43.00’ LT 169+17.35 75.29’ LT 169+17.35 GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: 3-1.5" CONS 43.00’ LT 168+03.97 37.00’ RT 168+03.97 ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC PP PP LP 1/0TA 1/0TA T# 13408 GPC/40’ T# 13408 GPC/40’ POINT CABLE GRD 312 3-1000MCM 40’ 25-2 13408 UR 35 1/0TA 30’ SWCB TOP=255.99 SWCB TOP=257.52 MATCH L I NE S TA. 1 7 0 + 0 0. 0 0 MATCH LINE STA. 175+00.00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 6 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 10/02/2014 REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S H E E T 0 5 SEE SHEET 07BERCKMANS RD 1 7 0 + 0 0 1 7 1 + 0 0 1 7 2 + 0 0 1 7 3 + 0 0 174+ 0 0 17 5 +00 1 7 0 + 0 0 17 5 +00 TRACT 2 TRACT 1 ADDR: 351 HEATH DR PID: 018-0-078-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 20 19 TRACT 1 TRACT 1 TRACT 1 TRACT 2 TRACT 2 TRACT 2 REQ’D R/W ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 17 ADDR: 359 HEATH DR PID: 018-0-080-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 36 ADDR: 355 HEATH DR PID: 018-0-079-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 18 TRACT 3 TRACT 2 TRACT 3 TRACT 3 REQ’D R/W 37.00’ RT 171+72.35 37.00’ RT 170+20.98 43.00’ LT 170+16.38 43.00’ LT 171+72.35 TRACT 1 43.00’ LT 171+40.27 43.00’ LT 172+09.00 37.00’ RT 172+11.00 6.11’ RT 172+10.18 TRACT 1 TRACT 2TUNNEL TRACT 1 TUNNEL TRACT 1 3-1.5" CONS SP SERVICE POINT B2 UG SERVICE TO SERVICE POINT B2 37.00’ RT 171+40.27 HE AT H D RI VE ADDR: 353 HEATH DR PID: 018-0-078-01-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 37.00’ RT 170+62.52 PP 4 D A GPC/40’ 1-6 B4 D A GPC/40’ 1-6 B POINT CABLE GRD 312 25KVA-2 PAD# *** 72 313.01 40’ 4 D A 6CUN 6CU+ MAT C H LI NE S T A. 1 7 5 + 0 0. 0 0 MATCH LINE STA. 180+00.00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 7 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 10/02/2014 REVISION DATE: 04/07/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S H E E T 0 6 SEE SHEET 08 BERCKMANS RD 1 7 5 + 0 0 1 7 6 + 0 0 1 7 7 + 0 0 1 7 8 +0 0 179+00 180+00 1 7 5 + 0 0 180+00 REQ’D R/W TRACT 2 REQ’D R/W REQ’D R/W TRACT 1 ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 21 ADDR: 351 HEATH DR PID: 018-0-078-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 20 TRACT 1 REQ’D R/W ADDR: 347 HEATH DR PID: 018-0-077-00-0 FTD LLC ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 21 TRACT 2 TRACT 1 3-1.5" CONS3-1000MCM 313 #1045471 CUBICAL IN:GPC/ 1-1/0AXNJ 585’ GT TOP-256.03 IE-248.68 36" CPP GRATE INLET TOP =258.00 I.E.=247.00 MATCH LINE STA. 185+00.00 MAT C H LI NE S T A. 1 8 0 + 0 0. 0 0 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 8 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S H E E T 0 7 SEE SHEET 09 BERCKMANS RD 1 8 0 + 0 0 1 8 1 + 0 0 1 8 2 + 0 0 1 8 4 +0 0 1 8 3 +0 0 185+0 0 185+0 0 1 8 0 + 0 0 BY OTHERS 60" PIPE PROPOSED REQ’D R /W TRACT 3 ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 21 TRACT 2 REQ’D R/W TRACT 1 ADDR: 347 HEATH DR PID: 018-0-077-00-0 FTD LLC ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 21 REQ ’D R/W TRACT 4 TRACT 2 TRACT 1 REQ’D R/W 37.00’ RT 184+58.10 43.00’ LT 181+47.00 43.00’ LT 182+13.00 43.00’ LT 182+64.00 43.00’ LT 183+36.00 37.00’ RT 181+44.00 37.00’ RT 182+16.00 37.00’ RT 182+39.00 37.00’ RT 183+19.00 3-1 .5" CONS 43.00’ LT 184+58.10INV OUT=235.50 INV IN= 235.60 TOP= 251.00 SS MH POINT CABLE GRD 314 3-1000MCM 314 B OLL AR DS HW 36" CMP INV=262.55 30" C MP IN V=263.05 JB TOP=285.28 INV IN=281.58 INV IN=277.83 INV OUT=275.03 JB TOP=281.23 INV IN=274.23 INV OUT=274.18 24"R C P DI TOP=284.28 INV IN=278.98 INV OUT=278.68 JB TOP=288.65 INV IN=286.45 INV OUT=285.55 24"R C P 24"R C P RESIDE NCE FENCE INV=280.04 24" 15 " SIGN 36" C MP F H CONCRETE FLUME CO NCRETE INV=280.54 BAS KETBALL COURT 24"RCP GT TOP-261.48 IE-255.34 30" CPP 36" CPP ST MH TOP-267.03 IE-262.73 18"RCP 24"RCPMA T C H LI N E S T A. 1 9 0 + 0 0. 0 0 MATCH LINE STA. 185+00. 00 S EE SHEET 0 8 S E E S H E E T 1 0 MATCH LINE SEE SHEET 20 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 9 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 10/02/2014 REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER BERCKMANS RD STANLEY DR 1 8 5 +0 0 1 86+ 0 0 1 8 7 +0 0 1 9 0 + 0 0 1 8 8 + 0 0 1 8 9 + 0 0 1 9 0 + 0 0 1 8 5+00 801+00 8 0 0 + 0 0 E=697950.0074 N=1275838.8738 STANLEY DR STA. 801+51.96 BERCKMANS ROAD STA. 189+07.24 INTERSECTION E=698020.5002 N=1275692.7145 STA. 799+80.00 STANLEY DRIVE LIMITS OF CONSTRUCTION TRACT 3 REQ’D R/W ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 21 TRACT 4 ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 21 TRACT 1 ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 23 REQ’D R/W 26 ADDR: 1104 STANLEY DR PID: 013-0-018-00-0 BERCKMAN CORNER LLC REQ’D R/W ADDR: 1113 STANLEY DR PID: 018-0-071-00-0 FTD LLC 24 ADDR: 1111 STANLEY DR PID: 018-0-070-00-0 RICHARDS FAMILY TRUST 25 ADDR: 1112 STANLEY DR PID: 018-0-091-00-0 THACKER HERMAN L TRACT 2 ADDR: 2830 WASHINGTON RD PID: 018-0-068-01-0 FTD LLC 23 ADDR: 1117 STANLEY DR PID: 018-0-073-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 22 ADDR: 2816 WASHINGTON RD PID: 012-0-126-01-0 SECURITY LAND & DEV CO REQ’D R/W 37.00’ RT 188+84.35 TRACT 3 STREAM 3 ESA - 25’ STREAM BUFFER GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: PP PP YARD LIGHT 3-1.5" CONS SERVICE POINT B3 SP UG SERVICE TO SERVICE POINT B3 37.00’ RT 187+05.50 37.00’ RT 185+99.39 43.00’ LT 186+78.79 49.28’ LT 189+64.0643.00’ LT 188+33.36 43.00’ LT 187+33.27 37.00’ RT 187+33.27 48.89’ LT190+39.50 43.11’ LT 188+35.62 ATTRNAME" DPC F/L 273.39’ ATTRNAME" DPC F/L 274.62’ PP PP YARD LIGHT YARD LIGHT 2TA 1-1/0A+G 2TA 1-1/0A+G 1/ 0 AN 1- 1/0A+ T# 13762 GPC/45’ 1/ 0 AN 1- 1/0A+ T# 13762 GPC/45’ T#13762 IN:GPC/45’ T#13762 IN:GPC/45’ 3-100MCM POINT CABLE GRD 315 74.01 2-1/0AXNJ25KVA-2 PAD# *** 1-1/0AXNJ 74 15 45’ 2 15-2 13762 1 /0 AN 3 0 5 ’ 1 -1 /0 A 6CUN+G1-1/0A+ 195’315 50KVA-2 PAD# *** 1 / 0 U T A 1 3 0 ’ 74.01 35’ B O L L A R D P O S T( 4 ) B O L L A R D P O S T( 2 ) R E T E N TI O N P O N D R E SI D E N C E R E S I D E N C E S H E D WALL FENCE DROP INLET TOP=289.84 DROP INLET TOP=306.82 DROP INLET TOP=307.52 CONCRETE WALL JB WITH RIP RAP INACCESSIBLE 24"RCP 18"RC P C H A I N L I N K F E N C E O N T O P O F WA L L 18"RCP 18"RCP MATCH LI NE STA. 190+00. 00 MATCH LI NE STA. 195+50. 00 SEE SHEET 24-015MATCH LINE STA. 501+50.00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 10 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S HE ET 0 9 S E E S HEE T 11 BERCKMANS RD 1 9 4 + 0 0 1 9 2 + 0 0 1 9 3 + 0 0 1 9 0 +0 0 1 9 1 + 0 0 1 9 0 + 0 0 1 9 5 + 0 0 502+00 E=698185.9268 N=1276372.5745 PUBLIX DRIVEWAY STA. 502+50.00 BERCKMANS ROAD STA. 194+91.91 INTERSECTION DR I VE WAY P UB L I X ADDR: 1104 STANLEY DR PID: 013-0-018-00-0 BERCKMAN CORNER LLC 26 ADDR: 2816 WASHINGTON RD PID: 012-0-126-01-0 SECURITY LAND & DEV CO 31 ADDR: 1107 STANLEY DR PID: 012-0-135-00-0 FLANAGIN HARRIETTE ROBINSON TR OF LIVING 29 ADDR: 1111 STANLEY DR PID: 018-0-070-00-0 RICHARDS FAMILY TRUST 25 ADDR: 1109 STANLEY DR PID: 018-0-069-00-0 SECURITY LAND & DEV CO 28 33 ADDR: 325 HEATHDR PID: 019-0-002-00-0 BERCKMAN CORNER LLC ADDR: 2744 WASHINGTON RD PID: 013-0-015-00-0 2744 WASHINGTON RD LLC VILLA DE FLORES 45.00’ RT 194+96.18 60 PSIG NOP 2" PLASTIC GAS MAIN EXISTING: STEEL/PLASTIC TRANSITION P P P P P P P P P P L P POWER LINE 37.00’ RT 190+40.61 37.00’ RT 191+31.82 33.00’ RT 191+31.82 33.00’ RT 192+39.48 44.00’ RT 192+89.48 44.00’ RT 193+48.24 44.00’ RT 194+23.49 51.00’ LT 194+05.34 51.00’ LT 191+85.23 48.89’ LT 190+39.50 51.00’ LT 190+83.52 51.00’ LT 190+84.39 53.56’ LT 195+17.43 51.00’ LT 193+12.01 59.17’ LT 195+80.36 37.00’ RT 190+11.24 C O N T R O L R E- S H O T # ATTRNAME" DPC F/L 299.03’ ATTRNAME" DPC F/L 299.19’ 15"RCP(UNK) F/L 305.86’ F/L 306.32’ F/L 306.59’ 1 5 " R C P 15"RCP GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: ATTRNAME" DPC S I G N C O N C. P A D G R A V E L ( A S P H A L T G O O D C O N D . ) U N K N O W N V A U L T S I G N S I G N L P U N K N. S T R U C T U R E P P P P P P P P P P L P POWER LINE L P G GPC/50’ GPC/45’ GPC/45’ GPC/40’ G GPC/50’ GPC/45’ GPC/45’ GPC/40’ T# 2900 GPC/40’T# 13427 GPC/45’ 1/0TA 1/0AN+ 1-1/0A+ T# 771292 PAD# 1 / 0 AL N 3 - 1 / 0 A+ T# 2900 GPC/40’T# 13427 GPC/45’ 1/0TA 1/0AN+ 1-1/0A+ T# 771292 PAD# 1 / 0 AL N 3 - 1 / 0 A+ 75 76 77 79 80 78 316 320 321 322 323 2 30A N7365 30A N0866 50A N7559 17 1017 40’ 45’ 45’ 45’ 40’ 3-1/0AXNJ 1/0TA 15-2 13427 150120/208 771292 Pad # 50’ 1 / 0 A L N 3 - 1 / 0 A L + 15-2 2900 50’ 6BCUN+G 1-1/0A+ 195’ 1/0AL+ 1/ 0TA 1- 1/ 0A 1 1 5’6 5 ’ 130’ 1-1/0AXN 535’ 3 - 1 / 0 A X N 1 9 0 ’ TC T.C. B O L L A R D P O S T( 2 ) B O L L A R D P O S T( 2 ) JB TOP=314.36 INV IN=299.46 INV OUT=299.47 4 0 " C M P 18 "RC P JB TOP=314.30 INV IN=310.75 INV OUT=311.55 DI TOP=302.85 INV OUT=297.19 15"RCP 1 8 " R C P 18 "RC P 18"RCP 18"RCP SWCB TOP=311.91 INV IN=309.31 INV OUT=308.71 DI TOP=299.04 INV OUT=294.89 18"RCP C O N C R E T E W A L L S I D E W A L K DI W/CONC. APRON TOP=303.47 INV OUT=299.15 S W C B INV OUT=304.41 INV IN=304.48 TOP=305.57 JB 15"RCP15"RCP 1 5 " R C P INV OUT=306.61 INV IN(B)=306.62 INV IN(A)=306.73 TOP=310.21 JB 1 5 " R C P 15"RCP 1 5 " R C P INV OUT=302.54 INV IN=302.65 TOP=306.12 SWCB INV OUT=305.01 INV IN(B)=305.41 INV IN(A)=305.20 TOP=313.08 JB INV OUT=305.89 INV IN=305.66 TOP=312.24 DI INV OUT=307.83 INV IN(B)=307.98 INV IN(A)=308.15 TOP=311.75 JB 1 5 " R C P INV OUT=307.20 INV IN(B)=307.38 INV IN(A)=311.26 TOP=314.10 JB 2 4 " R C P INV OUT=311.86 TOP=315.54 SWCB 1 8 " R C P 15" RCP MATCH LI NE STA. 1 9 5 +5 0 . 0 0 MATCH LI NE STA. 201+00 . 0 0 MATCH LINE STA. 608+50.00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 11 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S H E E T 1 0 S E E S HE E T 12 SEE SHEET 16 BERCKMANS RD 1 9 8 + 0 0 1 9 7 + 0 0 1 9 6 + 0 0 2 0 0 + 0 0 2 0 1 + 0 0 1 9 9 + 0 0 606+00 607+00 608+00 E=698356.2158 N=1276789.4884 WASHINGTON RD STA. 607+00.00 BERCKMANS ROAD STA. 199+42.26 INTERSECTION 2 0 1 + 0 0 ALEXANDER DR WAS HI NGT ON R D ( S R 2 8 ) ( S R 2 8 ) WA S H I N G T O N R D REQ’D R/W REQ’D R/W 34 ADDR: 2744 WASHINGTON RD PID: 013-0-015-00-0 VILLA DE FLORES 2744 WASHINGTON RD LLC 33 ADDR: 2745 WASHINGTON RD PID: 013-3-011-03-0 DWT PROPERTIES LLC ADDR: 2805 WASHINGTON RD PID: 013-0-013-01-0 WHILE WE’RE YOUNG 46.75’ RT 198+71.97 65.00’ RT 198+93.94 56.00’ LT 198+46.50 73.00’ LT 198+68.69 ADDR: 2800 WASHINGTON RD PID: 012-0-130-02-0 FTD LLC ADDR: 2 8 0 0 WAS HI NGTON RD PI D: 0 1 2 - 0 - 1 3 0 - 0 2 - 0 F T D LLC EXISTING STANLEY DR 60 PSIG NOP 2" PLASTIC GAS MAIN EXISTING: P P P P P P P P P P P PP P L P P P P P P O WE R L I N E POWER LINE G U Y P O L E C R O S S WA L K P O L E 56.00’ LT 196+73.55 59.16’ LT 196+32.64 59.17’ LT 195+80.36 15"RCP(UNK) I C V W V V A L V E S. WI T H WA T E R M E T E R S A N D C O N C R E T E B O X 15"RCP L O C A TI O N C D # 51.75’ RT 196+40.04 46.75’ RT 196+37.15 51.75’ RT 196+26.76 51.75’ RT 196+29.64 4 0 " C M P 46.75’ RT 195+85.00 45.00’ RT 195+85.00 EXIST R/W SI G N S I G N S I G N S I G N S I G N O N C O N C. P A D B U I L D I N G B U I L D I N G U N K N. M H SI G N A L B O X SI G N A L B O X U N K N. U TI LI T Y U N K N. U TI LI T Y U N K N. S T R U C T U R E F E N C E SI G N T R A F F I C P O L E T R A F F I C P O L E S I G N SI G N SI G N S I G N 2 / 5 8 3 / 8 1/ 66 T R A F F I C P O L E T R A F F I C P O L E P 4 P 2 P 2 P 8 P 8 P 6 R 1 0 - 5 8 2 2 4 4 7 7 6 D 3 - 1 # 1 D 3 - 1 # 1 D 3 - 1 # 4 D 3 - 1 # 3 D 3 - 1 # 5 D 3 - 1 # 2 P P L P L P L P L P L P L PL P L P L P L P L P L P L P L P L P L P E L E C. B O X E L E C. B O X R 1 0 - 1 2 R 1 0 - 1 2 R 1 0 - 1 2 R 5 6 0 - 5 R 4 - 7 P P P P P P P P P P P PP P L P P P P O WE R L I N E POWER LINE E L E C T RI C T R A N S F O R M E R P A D G U Y P O L E C R O S S WA L K P O L E V A L V E S. WI T H WA T E R M E T E R S A N D C O N C R E T E B O X P P L P L P L P L P L P L PL P L P L P L P L P L P L P L P L P L P E L E C. B O X E L E C. B O X P 4 P 6 3-1/0AXNJ GPC/45’ GPC/50’ G GPC/35’ 2ALTPX 1/0ALTPX 2ALTPX AT&T/50’ GPC/50’ GPC/55’ 3-1/0AXNJ GPC/45’ 3-1/0AXNJ GPC/45’ GPC/50’ G GPC/35’ 2ALTPX 1/0ALTPX 2ALTPX AT&T/50’ GPC/50’ GPC/55’ 3-1/0AXNJ GPC/45’ T# 38210 PAD #1 1/0AN+4DA 3-1/0ACSR+ 1/0AN+4DA 1/0AN+4DA 4 / 0 A L N 3 - 7 5 0 A A C + 4/0ALN 3-795AL+ 4 / 0 AL N 3 - 6 3 6 AC S R + T# 38210 PAD #1 1/0AN+4DA 3-1/0ACSR+ 1/0AN+4DA 1/0AN+4DA 4/0ALN 3-795AL+ 4 / 0 AL N 3 - 6 3 6 AC S R + 4 / 0 A L N 3 - 7 5 0 A A C + B 82 83 84 86 85 87 88 326 40 40 40 40 50’ 35’ 45’ 3-1/0AXNJ 3-1/0AXNJ 1/0ALTPX 1/0AN+4DA 1/0AN+4DA 2 A L 2ALTPX 45’ 17 G 55’ 50’ 4 / 0 A L N 3 - 7 5 0 A A C + 50’ RC/TS PP0292 50’ 300 38210 Pad#1 25A PP1410 4 / 0 A L N 3 - 6 3 6 A C S R + ABANDON +1/0TPAC 3-1/0ACSR ABANDON 324 160’ 115’ 1 6 5’ 1/ 0 A LN 3- 1/ 0 A L+ T.C. 3-1/0AXN 140’ 3-1/0AXN 140’ 321 570’ 3-1/0AXN 89.51 4D A 135’ 3 - 1 / 0 A X N SWCB TOP=288.69 SWCB TOP=289.40 SWCB TOP=289.43 SWCB TOP=297.35 SWCB TOP=311.91 INV IN=309.31 INV OUT=308.71 SWCB TOP=298.14 SWCB TOP=299.49 SWCB TOP=304.43 MATCH LI NE STA. 201+00 . 0 0 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 12 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S HE E T 11 2 0 1 + 0 0 2 0 2 + 0 0 2 0 3 + 0 0 E=698501.2441 N=1277170.5445 STA. 203+50.00 BERCKMANS RD END PROJECT 2 0 1 + 0 0 ALEXANDER DR ADDR: 2745 WASHINGTON RD PID: 013-3-011-03-0 DWT PROPERTIES LLC ADDR: 2805 WASHINGTON RD PID: 013-0-013-01-0 WHILE WE’RE YOUNG DI TOP=311.94 E=698488.5109 N=1277136.6588 STA. 203+13.80 BERCKMANS RD END CONSTRUCTION EXIST R/W EXIST R/W S I G N S I G N S I G N SI G N S I G N SI G N S I G N S I G N S I G N U N K N. U TI LI T Y R3-5L R3-5L R3-5R R3-5A L P P P P P P P P P L P L P L P L P L P L P L P L P 1/0ALTPX1/0ALTPX 10 50’ 1/0ALTPX 1/0UTA 10 4/0ALN 3-795AL+ 120/208 3-25 15216 RESIDENCE RESIDENCE RESIDENCE RESIDENCE RESIDENCE GARAGE RESIDENCE RESIDENCE MANHOLE TOP= 187.74 INV=181.24 MANHOLE TOP= 189.51 INV=186.75 INV=184.27 INV=184.20 MANHOLE TOP= 195.14 INV=188.75 R O P E F E N C E ROP E F E N C E MATCH LI NE STA. 301+50. 00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 13 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S EE S HEE T 0 1 3 0 1 +0 0 E=697251.7053 N=1272057.5751 STA. 300+40.00 WICKLOW DRIVE LIMITS OF CONSTRUCTION WICKLOW DR MARGATE DR ADDR: 2702 WICKLOW DR PID: 025-2-118-00-0 LANDIS LISA 2 A D DR: 4 2 5 B E R C K MA N S R D PI D: 0 1 8- 4- 0 6 2- 0 0- 0 B Y R O M P L C 3 ADDR: 425 BERCKMANS RD PID: 018-4-062-00-0 BYROM PLC ADDR: 2704 WICKLOW DR PID: 025-2-119-00-0 BURKE CHARLES S 35 ADDR: 2706 WICKLOW DR PID: 025-2-120-00-0 RHEW ROBERT S PP PP PP STOP SIGN FENCE UNKN. PEDESTAL PP PP PP G P C/ 4 0 ’ 1/0PAC 2ALN+ 2-2AL+ 1 .6 2 5 COAX 1 .8 7 5 COAX 140’ 15 25 10 10 1 3 4 0 ’ 40’ 30’ 40’ 40’ 1/0PAC 1 / 0 P A C 1/0PAC 10 145’ 13 50-1 2626 54.01 54.5 45’ 54 140’ 2AN 2-2A+ 25-1 UNK DE NSE VE GET ATIO N DE NSE VE GET ATIO N DE NSE VE GET ATIO N DE NSE VE GET ATIO N SHED WV WV WV RESIDENCE RESIDENCERESIDENCERESIDENCERESIDENCE POOL WOOD F ENCE C H A I N L I N K F E N C E W O O D F E N C E CHAINLINK FENCE WOOD F ENCE FH MATCH LI NE STA. 170+00. 00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 14 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S HE E T 0 5 4 0 1 + 0 0 4 0 2 + 0 0 E=697299.4451 N=1274046.7207 STA. 400+95.23 HEATH DRIVE LIMITS OF CONSTRUCTION 4 0 2 + 0 0 HEATH DRIVE GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: SIGNSIGN SIGN SIGN SIGNLP 67.2 MATCH LI NE S T A. 5 0 1 + 5 0 . 0 0 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 15 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S H E E T 10 5 0 1 + 0 0 LIMITS OF CONSTRUCTION DRIVEWAY STA. 500+12.32 N=1276434.1694 E=697957.0126 PUBLIX DRIVEWAY DRIVEWAY PUBLIX 5 0 0 + 0 0 34 ADDR: 2816 WASHINGTON RD PID: 012- 0-126-01-0 SECURITY LAND & DEV CO ADDR: 2816 WASHINGTON RD PID: 012-0-126-01-0 SECURITY LAND & DEV CO 31 ADDR: 2800 WASHINGTON RD PID: 012-0-130-02-0 FTD LLC LP SIGN BRICK WALL CATCH BASIN CONC. APRON TOP=299.88 DENSE VEGETATION PARKING AREA (ASPHALT GOOD COND.) CONC. PAD PARKING AREA (ASPHALT GOOD COND.) LP LP LP LP LP LP LP LP 3 19 # 1 0 4 5 4 7 2 CUBI CAL I N: GPC/ 2 - 4 " C O N D U I T 5 0 A N 7 5 5 9 *** XI *** XI *** XI *** XI 40’ F 6 U T A 6UTA 1/0UTA 40"CMP 6 0 9 + 0 0 6 1 0 + 0 0 6 1 1 +0 0 6 1 2 + 0 0 WASHINGTON RD (SR 28) E=698512.5173 N=1276749.9308 STA. 608+61.24 WASHINGTON RD LIMITS OF CONSTRUCTION ADDR: 325 HEATH DR PID: 019-0-002-00-0 BERCKMAN CORNER LLC ADDR: 2744 WASHINGTON RD PID: 013-0-015-00-0 VILLA DE FLORES 2744 WASHINGTON RD LLC 33 ADDR: 2737 WASHINGTON RD PID: 013-3-015-00-0 CHENG SU YUN ADDR: 2745 WASHINGTON RD PID: 013-3- 011- 03- 0 DWT PROPERTIES LLC ADDR: 2745 WASHINGTON RD PID: 013-3-011-03-0 DWT PROPERTIES LLC PP MATCH LI NE STA. 608+50. 00 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 16 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S E E S HE E T 11 EXIST R/W EXIST R/W EXIST R/W EXIST R/W PP 4 / 0 ALN 3 - 3 3 6 A+ 1 1 1 ’ 50’ IN:GPC/ 3-1000MCM 327 G G XI UR 40 40 *** 2 3 1 2 3 1 123 3 0 ’ 50’ 45’ 3 5 ’ 5 0 ’ 40’ 50’ 3 -2 A 3-750A N0562-AWG 4 / 0 A LN 3 - 2 A L+ 13.8kV 3 -2 A 4 D A 1/0QA 1 / 0 Q A 2 AN 2 TA+ G 4/0QA 22630 3-50 4/0ALN 3-636ACSR+ 123 15-1 13420 4DA 4/0AN+ 325 **A AK9821 3 -1 /0 AXN DI TOP=244.14 INV IN=241.94 INV OUT=241.24 DI TOP=246.79 INV IN=244.39 INV OUT=244.29 DI TOP=250.19 INV IN=247.69 INV OUT=247.24 D R A I N A G E P I P E F / L = 2 4 0 . 1 5 1 8" RCP 1 8" 1 8" 1 8" MATCH LINE INSET A INSET B ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 17 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER SEE SHEET 04 ADDR: 357 BERCKMANS RDPID: 018-0-114-00-0BERCKMAN RESIDENTIAL PROPERTIES LLC ADDR: 357 BERCKMANS RD PID: 018-0-114-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 15 289.00’ RT 161+43.26 194.00’ RT 161+27.90 299.07’ RT 161+60.70 C- 0 GA STD 1120 FLARED END SECTION DROP INLET RECONSTRUCT EXIST. P P I C V A T T R N A M E " D P C F / L 2 4 0 . 1 5 ’ ROAD BERCKM ANS EXI STI NG MATCH LINE SEE INSET B SHEET 05 17 TRACT 2 254.00’ RT 165+76.00 252.00’ RT 165+85.00 ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC L P P P I C V L P 15 30’ 4ALDPX 25 25 UR 35 25 UR 35 3 2 1 ADDR: 357 BERCKMANS RDPID: 018-0-114-00-0BERCKMAN RESIDENTIAL PROPERTIES LLC ADDR: 357 BERCKMANS RD PID: 018-0-114-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 15 289.00’ RT 161+43.26 194.00’ RT 161+27.90 299.07’ RT 161+60.70 C- 0 GA STD 1120 FLARED END SECTION DROP INLET RECONSTRUCT EXIST. P P P P P P P P P P P P L P L P L P I C V I C V I C V D R A I N A G E P I P E F / L = 2 4 9 . 7 4 1 8" RCP DI TOP=244.14 INV IN=241.94 INV OUT=241.24 DI TOP=246.79 INV IN=244.39 INV OUT=244.29 DI TOP=250.19 INV IN=247.69 INV OUT=247.24 D R A I N A G E P I P E F / L = 2 5 0 . 9 4 D R A I N A G E P I P E F / L = 2 4 0 . 1 5 1 8" RCP H E A T H D R BE RCKM ANS RD WOOD WALL W AL L BRICK WALL B U I L D I N G B U I L D I N G CHAI NLI NK FENCE FENCE I N V = 2 5 3 . 3 7 I N V = 2 5 2 . 7 5 I N V = 2 3 8 . 6 4 1 8" 1 8" CHAI NLI NK F ENCE G A T E CHAI NLI NK FENCE CHAINLINK FENCE CHAINLINK FENCE W A T E R V A U L T 1 8" 1 8" MATCH LINE ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: 1101-1184 DWG #: 18 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER SEE SHEET 04 A T T R N A M E " D P C F / L 2 4 0 . 1 5 ’ ROAD BERCKM ANS EXI STI NG A T T R N A M E " D P C F / L 2 4 9 . 7 4 ’ A T T R N A M E " D P C F / L 2 5 0 . 9 4 ’ C O N T R O L R E - S H O T # C O N T R O L R E - S H O T # C O N T R O L R E - S H O T # C O N T R O L R E - S H O T # L PS I G N S I G N S I G N S T O P S I G N S I G N S P E E D L I M I T P P P P P P P P P P P P L P L P L P POW ER LI NE I C V I C V I C V L P SS CC 66.9 2 TA 1/ 0 A LN 3- 3 3 6 A CSR+ UR 35 25 25 *** 1200 19017 45’ 45’45’ AG4943 25 25 25 UR 35 UR 35 3 2 1 40’ 80A N3147 UR 35 25 15 45’ 50A AF0991 45’ AG4932 15 30’ 4ALDPX 3-1/0AXNJ 3-1/0AXNJ 45’ 50A AF0977 40’ RC/TS PP1551 4 ALDP X 25 2A N 1 7 6 ’ 1 -2A + D E N S E V E G E T A T I ON S H E D S H E D S H E D S H E D W V W V W V S H E DR E S I D E N C E R E S I D E N C E R E S I D E N C E R E S I D E N C E R E S I D E N C E P O O L CHAI NLI NK FENCE WOOD FENCE WOOD FENCE C H AI NLI N K FE NCE F H D E N S E VE G E T A T I O N DENS E V E G E T A T I O N CHAINLINK FENCE C H AI NLI N K FE N CE C H A INLINK FEN C E C H AI NLI N K FE N CE D E N S E V E G E T A T I ON MATCH LINESEE SHEET 04 & 20 1 6 6 + 0 0 167 +00 168+00 401+0 0 E=697299.4451 N=1274046.7207 ST A. 400+95.23 HEAT H D RI VE LIMITS OF C O NST R U CTI O N HE AT H DRI VE H E A T H D R ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC ADDR: 354 HEATH DR PID: 018-0-123-00-0 BERCKMAN RESIDENTIAL PROPERTIES LLC 17 TRACT 1 TRACT 4 ADDR: 354 HE AT H DR PI D: 018-0-123-00-0 BE R C KMAN RESI DE NTI AL P R OP E RTI ES L L C 17 ADDR: 363 HE AT H DR PI D: 018-0-081-00-0 P R AME NKO F RE D ADDR: 365 HEATH DR PID: 018-0-082-00-0 WILDES ANOLA A ADDR: 367 HEATH DR PID: 018-0-083-00-0 LILES MADELENE LIVINGSTON ADDR: 359 HE AT H DR PI D: 018-0-080-00-0 B E R C KMAN RESI DE NTI AL P R OP E RTI ES L L C 28.00’ RT 400+80.98 43.00’ LT169+17.35 75.29’ LT169+17.35 G R A DE/ WAL L U N K N O WN 60 PSI G N OP 2" S T E E L G AS MAI N E XIS TI N G: GRADE/WALL UNKNOWN 60 PSIG NOP 2" STEEL GAS MAIN EXISTING: 43.00’ LT168+03.97 43.00’ RT 168+03.97 ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: DWG #: 19 OF20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 04/07/2015 REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER S I G N S I G N S I G N S I G N S I G N L P 67.1 40’ 67.3 67.2 30’ 40’ PP0024 40’ 37.5-3 450 4DA 1/0TA2AL+ 1-2A YARD LIGHT DR AIN AGE PIPE RESIDENCE RESIDE NCE S HED SHED RESIDE NCE GARA GE S HE D W A L L FE NCE C H A IN L IN K FE N C E C H AIN LIN K FEN C E ST OP SIG N IN V=275.37 12 " IN V=281.93 IN V=281.60 IN V=281.41 IN V=281.93 12 " INV=275.93 IRON FENCE ARC FLASH 20 SCALE IN FEET 0 40 80 COUNTY: RICHMOND PROJECT # : 1140049 DATE: AUG. 2014 PI: L5557 HQ: AUGUSTA ENGINEERED BY: LAMONTE WASLIEN PROJECT TITLE: BERCKMANS RD FM WHEELER TO WASHINGTON RD MAP REFERENCE: DWG #: 20 OF 20 WORK ORDER #:GP892H00815 REGION: EAST PLANS DATE: 05/27/2014 PLANS DATE: PLANS DATE: PLANS DATE: PLANS DATE: FILE DATE ELECTRONIC REVISION DATE: 10/02/2014 REVISION DATE: 04/07/2015 REVISION DATE: 05/08/2015 REVISION DATE: REVISION DATE: REVISION DATE CONSTRUCTION GEORGIA POWER SEE SHEET 09 MATCH LINE 8 0 0 + 0 0 PP PP GAS VALVE ATTR N A ME" DPC F/L 281.49’ ATTR N A ME" DPC F/L 282.00’ YARD LIGHT YARD LIGHT PP PP GAS VALVE 10 4 0 ’ 35’ 25-2 1 4061 73 6 C U N + G 1 / 0 A L+ Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T14041211. This request is to enter into an Agreement with Georgia Power stating that the City of Augusta will pay for the GP Facility Relocation Costs in the amount of $372,650.00 for the Berckmans Road Widening & Relialignment, Phase I. Funding is available TIA project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,320$ TIA Project Funds 75,910$ TIA Project Funds 11,129,700$ TIA Project Funds 372,650$ 12,758,580$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 15-214) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 5.7.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 15-214) execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI ($360,000)($360,000) Berckmans Rd Over Raes Creek ($790,000)($790,000) TIA Discretionary ($30,320)($30,320) TIA Project Funds ($75,910)($75,910) TIA Project Funds Berckman Road 371-041110-T14041211 ($11,129,700) ($372,650) ($11,502,350) TOTAL SOURCES: ($12,385,930) ($372,650) ($12,758,580) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 $390,320 $390,320 328-041110-5212115-211828704 $790,000 $790,000 ENGINEERING 371-041110-5212115-T14041211 $75,910 $75,910 371-041110-5414110/T14041211 $11,129,700 $372,650 $11,502,350 TOTAL USES:$12,385,930 $372,650 $12,758,580 5.7.2015 Commission Meeting Agenda 6/2/2015 2:00 PM Berckmans Road Widening & Realignment, Phase 1,RFP #15-214/GA Power Agreement Department:Abie Ladson, Director Caption:Motion to approve entering into an agreement with Georgia Power (GP), stating that the City of Augusta will pay for the GP Facility Relocation Costs on the Berckmans Road Widening & Realignment Phase 1 Project in accordance with the estimate totaling $372,650.00. Also, approve the Utility Relocation Agreement to be executed by the City of Augusta Legal Counsel and the Mayor, and approve payment as requested by Augusta Engineering Department. (Approved by Engineering Services Committee May 26, 2015) Background:Berckmans Road Widening & Realignment is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project will be completed in two phases (Phase 1 and Phase 2). Project limits are Washington Road to Wheeler Road. Improvement includes; constructing, three lane roadway, with curb, gutter, storm conveyance system, sidewalks, underpasses, lighting and associated landscaping. Project phase 1 design is completed and ready for construction. Roadway improvements require relocation of Georgia Power facilities. Analysis:The Berckmans Road Widening & Realignment Phase 1 Project will require that Georgia Power Company relocate some facilities and Augusta would be required to enter into an agreement that Augusta will pay the estimated amount of $372,650.00. This is a cost that is required to be paid by the City to complete needed improvements Financial Impact:Funds are available in Project TIA funds Alternatives:1). Approve entering into an agreement with Georgia Power (GP), stating that the City of Augusta will pay for the GP Facility Relocation Costs on the Berckmans Road Widening & Realignment Phase 1 Project in accordance with the estimate totaling $372,650.00. Also, approve the Utility Relocation Agreement to be executed by the City of Augusta Legal Counsel and the Mayor, and approve payment as requested by Augusta Engineering Department. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule Recommendation:Do not approve and find alternative to complete the project and meet TIA project completion schedule. Funds are Available in the Following Accounts: 371-041110/T14041211 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission April 15, 2015 Mr. Abie L. Ladson, P.E. Director - Traffic Engineering Division City of Augusta 505 Telfair St. Augusta, GA 30901 Subject: Cost Proposal for Supplemental Construction Administration Services for the Berckmans Road Widening & Realignment Project – Phase I Dear Mr. Ladson: Pond & Company (Pond) is pleased to provide you with this cost proposal to provide supplemental construction administration services for the Berckmans Rd Widening & Realignment Project – Phase I. The proposed work shall consist of reviewing shop drawings, reviewing and responding to RFIs related to the construction plans, and coordinating the underpass installation with designers and stakeholders. Additionally, the proposed work shall include attending pre-construction meetings and monthly project coordination meetings/site visits. The following is a detailed overview of the required services specific to this proposal. SCOPE OF SERVICES The proposed work associated with this proposal shall consist of assisting Cardno-ATC with construction administration services for the Berckmans Rd Widening & Realignment Project – Phase I. This will include reviewing shop drawings, reviewing and responding to RFIs related to the construction plans, and coordinating the underpass installation with designers and stakeholders. Additionally, the proposed work shall include attending pre-construction meetings and monthly coordination meetings. ASSUMPTIONS It is assumed that Cardno-ATC will provide any on-site materials testing, construction inspections services, and project close-out services that are required by the City of Augusta. Work that is assumed to be outside of the scope of Pond & Company includes; preparing progress reports, pay requests and labor standard report reviews, change order reviews, maintaining daily logs and reports, enforcement of safety regulations, verifying lines and grades, field measurements and testing, final inspection and punch list preparation, certifications of completion, and as-built drawing preparation. It is also assumed that all RFIs and shop drawings will be submitted and reviewed/approved electronically. SCHEDULE Pond understands the important role that construction administration services will play in keeping the construction of Berckmans Road Widening, Roadway Realignment – Phase I on schedule. We are prepared to begin construction administration services as soon as the construction of Berckmans Road Widening, Roadway Realignment – Phase I commences. All services are assumed to be completed within one year, which corresponds with the expected construction time for the Berckmans Road Widening, Roadway Realignment – Phase I project. City of Augusta Cost Proposal to Provide Supplemental Construction Administration Services for the Berckmans Rd Widening & Realignment Project – Phase I Page 2 of 2 PROFESSIONAL FEES All work will be conducted by Pond & Company. The total fee for all the above detailed construction administration services is $43,930. This is a lump sum, not to exceed, fee that will be invoiced in accordance with the compensation method of payment as outlined in the terms and conditions of the contract provided by the City of Augusta to Pond. This cost includes providing the expected direct expenses associated with the above tasks including travel to and from the site and to meetings, plan reproduction, as well as other mail and/or courier expenses, as required for the design efforts. We appreciate the opportunity to provide these services to the City of Augusta. If you have any questions please feel free to call me at 678-336-7740. We look forward to working with you on this project. Sincerely, POND & COMPANY City of Augusta __________________________________ Ronald W. Osterloh, P.E. Vice President __________________________________ (Printed Name & Title) ___________________________________ (Date) Attachment: Staff Hour Estimate and Costs Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T14041211. This request is for Supplemental Agreement Number Three to Pond and Company in the amount of $43,930.00 for the TIA project Berckmans Road Widening & Relialignment, Phase I. Funding is available in the TIA Project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,320$ TIA Project Funds 31,980$ TIA Project Funds 11,291,700$ TIA Project Funds 43,930$ 12,547,930$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 15-214) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 5.7.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 15-214) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI ($360,000)($360,000) Berckmans Rd Over Raes Creek ($790,000)($790,000) TIA Discretionary ($30,320)($30,320) TIA Project Funds Berckman Road 371-041110-T14041211 ($11,323,680) ($43,930) ($11,367,610) TOTAL SOURCES: ($12,504,000) ($43,930) ($12,547,930) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 $390,320 $390,320 328-041110-5212115-211828704 $790,000 $790,000 ENGINEERING 371-041110-5212115-T14041211 $43,930 $43,930 371-041110-5414110/T14041211 $11,323,680 $11,323,680 TOTAL USES: $12,504,000 $43,930 $12,547,930 5.7.2015 (SA02 – For changes greater than $20,000) February 2011 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Pond and Company, entered into a contract with Augusta, Georgia on February 7, 2012, for Engineering Design Services for the Berckmans Road Widening, Realignment and Bridge Replacement Project, File Reference No. 11-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Engineering services to consist of supplemental Construction Administration Services for the project –Phase 1 It is agreed that as a result of the above described modification the contract amount is increased by $43,930.00 from $1,169,704.62 to a new total of $1,213,634.62. Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This _________ day of _____________, 2015. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project umber(s): 371-041110- T14041211 Supplemental Agreement umber: 3 Purchase Order umber: 205642 Commission Meeting Agenda 6/2/2015 2:00 PM Berckmans Road Widening & Realignment, Phase 1- RFP #15-214 –SA3/CO3 Department:Abie L. Ladson, Director Caption:Motion to approve funding for Design Consultant Services Supplemental Agreement Three and Change Number Three to Pond and Company in the amount of $43,930.00 for the Berckmans Road Widening, Realignment and Bridge Replacement Project as requested by the AED. (Approved by Engineering Services Committee May 26, 2015) Background:Berckmans Road Widening & Realignment is one of fifty City of Augusta, Georgia TIA (aka TSPLOST) projects. Project will be completed in two phases (Phase 1 and Phase 2). Project limits are Washington Road to Wheeler Road. Improvement includes; constructing, three lane roadway, with curb, gutter, storm conveyance system, sidewalks, underpasses, lighting and associated landscaping. In August 2013, Commission approved award of design phases of the project to Pond & Company. Project phase 1 design is completed and ready for construction. On May 6, 2015 Augusta Commission awarded Construction contract to ER Snell Construction Co. Construction phase of roadway improvements requires structural and design related various submittals to be reviewed and approved that warrants design engineer services. Analysis:In August 2013, commission approved award of design phases of the project to Pond & Company. This supplemental agreement covers services for contractor structural and design related various submittals for review and approval Financial Impact:Funds are allowable in Project TIA funds account number 371- 041110/T14041211. Alternatives:1). Approve funding for Design Consultant Services Supplemental Agreement Three and Change Number Three to Pond and Company in the amount of $43,930.00 for the Berckmans Road Widening, Realignment and Bridge Replacement Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Do not approve and find alternative to complete the project and meet TIA project completion schedule. Funds are Available in the Following Accounts: 371-041110-5212115/T14041211-5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Establishment of an abandoned building demolition program Department:Administrator Caption:Motion to approve authorizing the establishment of an abandoned building demolition program. (Approved by Engineering Services Committee May 26, 2015) Background:The Planning and Development Department, which is responsible for enforcing safe building regulations, has over 90 properties with court orders to demolish, and an estimated several hundred others at different stages of the enforcement process. Current funding from the General Fund and from Community Development Block Grants has not kept pace with the needs. The average cost of a demolition is about $5,500 per property. In 2015, APPD was budgeted about $35,000 for demolitions, sufficient to complete about 6 properties. Analysis:It is proposed to establish a program for the demolition and disposal phase of the abandoned property enforcement process in the Environmental Services Department. After APPD has completed the enforcement process, obtains a court order, and determines the scope of environmental mitigation necessary to complete a demolition project, ESD will manage the demolition and disposal projects, and then provide cost documentation back to APPD, which will file a lien against the property, per State law. Included in this new program in ESD will be an Operations Manager, Grade 47, to manage the projects and to coordinate with APPD. The benefits to Augusta neighborhoods by this enhanced demolition and disposal program will be significant. By removing abandoned structures, not only will neighborhoods be safer, but the program will also enhance property values and improve aesthetics. There are also benefits to the efficient management by APPD of their core enforcement processes, in partnership with ESD for management of the demolition, materials salvage and recycling components, and disposal process for the structures. In addition, it will improve the efficiency of ESD’s enforcement- related mowing activities, by allowing more efficient mowing without hazardous structures in the way, and by returning vacant lots back to productive use sooner. Financial Impact:Funds are available in the amount of $900,000 in the Solid Waste Fund (542) fund balance, to initiate this program. Of this appropriation, $150,000 should be budgeted for the Operations Manager personal services costs, for other administrative costs of this program, such as appropriate salary adjustments for the other management staff providing oversight and leadership for this new program, and $750,000 should be budgeted for demolition service contracts. A budget for this new program is attached. After this initial program appropriation in 2015, the Administration will request approximately $400,000 per year in future budgets, to support the ongoing program. Alternatives:Continuation of a minimal abandoned building demolition program within the General Fund and/or Community Development funds. Recommendation:Authorize the establishment of an abandoned building demolition and disposal program in the Environmental Services Department; Approve the appropriation of $900,000 from the Solid Waste (542) fund balance, account number 542-04-4110/1336110 for this program; and Authorize the creation of an Operations Manager position to manage this new program. Funds are Available in the Following Accounts: 542-00-0000-1336110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/2/2015 2:00 PM Extend Existing Sanitary Systems Cleaning Contract Department:Tom Wiedmeier, P.E., Director - Augusta Utilities Department Caption:Motion to approve the Avrett Plumbing Company, Inc. in the amount of $250,000.00 for the option year renewal of existing contract for Cleaning of Sanitary Sewer Systems to be performed under Account Number 506043410-5223220. (Referred from May 19 Commission meeting) (Approved by Engineering Services Committee May 26, 2015) Background:The Augusta Utilities Department has an existing contract (see Bid # 12-177) with Avrett Plumbing Company to clean existing sanitary sewer systems. As defined in the existing contract, Augusta Utilities is requesting a change order to extend the contract for one more year. This extension is necessary to continue the cleaning of our 8 – 18 inch diameter sanitary sewer lines. Analysis:Extension of the existing sanitary sewer cleaning contract will continue to allow the contractor to mobilize in the right-of-way and areas designated as “off-site” so that their equipment can be set up to perform the cleaning process. This includes the mobilization and demobilization of equipment for designated multiple 15,000 linear foot modules of piping to be cleaned, as well as smaller modules as needed. This is in addition to the actual cleaning of the pipes per the cleaning specification in the contract. Financial Impact:The Sanitary Sewer Systems Cleaning Project Funding is will be funded from account 506043410-5223220 Alternatives:No alternative are recommended Recommendation:Augusta Utilities recommends Commission approval for the one year renewal of the existing Cleaning of Sanitary Systems Cleaning Contract with Avrett Plumbing Company, Inc. for the amount of $250,000.00 Funds are Available in the Following Accounts:Funds are available in the following account: 506043410-5223220 REVIEWED AND APPROVED BY: 1 ORDIACE O. ___________ A ORDIACE TO AMED THE AUGUSTA, GA CODE ARTICLE FIVE, CHAPTER OE, RELATIG TO STORMWATER MAAGEMET TO EACT A STORMW ATER USER FEE; TO MODIFY AD/OR ADD TO PARTS OF TITLE 5 (UILITIES) CH APTER 1 (STORMWATER MAAGEMET) TO SUPPORT EACTMET AD ADMIISTRATIO OF THE STORMWATER USER FEE; TO PROVIDE A EFFECTIVE DATE A D FOR OTHER PURPOSES. WHEREAS, the federal Clean Water Act, as amended by the Water Quality Act of 1987 (33 U.S.C. 1251 et seq.), and rules promulgated by the United States Environmental Protection Agency pursuant to the act emphasizes the role of local governments in developing, implementing, conducting and funding stormwater programs which address water quality impacts of stormwater runoff and require such stormwater management programs; WHEREAS, stormwater management services and stormwater management systems and facilities will assist Augusta in meeting the regulatory obligations imposed by its national pollutant discharge elimination system (NPDES) permits by reducing pollution and helping in the protection of water quality within Augusta; WHEREAS, Augusta is authorized by the state constitution, including, without limitation, Article IX, Section II, Paragraphs I(a) and III(a)(6) thereof and state law to provide stormwater management services, systems and facilities, which services, systems and facilities contribute to the protection and preservation of the public health, safety and welfare, and protection of the natural resources of Augusta; WHEREAS, stormwater management services, systems and facilities will assist Augusta in protecting the public health, safety and welfare and the environment; and provision of stormwater management services, systems and facilities and regulation of the use thereof renders and/or results in service to individual parcels, parcel owners, citizens and residents of Augusta and to all parcels, parcel owners, citizens and residents of Augusta and Richmond County concurrently and the environment in a variety of ways; and while specific service and facility demands may differ from area to area at any given point in time, a stormwater management service area encompassing all lands and water bodies within Augusta and Richmond County is consistent with the present and future needs of the community; WHEREAS, Augusta, GA presently owns and operates stormwater management systems and facilities which have been developed over many years; and the future usefulness of the existing stormwater management systems and facilities owned and operated by Augusta, and of additions and improvements thereto, rests on the ability of Augusta to effectively manage, protect, control, regulate, use, and enhance stormwater management systems and facilities in Augusta in concert with the management of other public utilities in Augusta; and in order to do so, Augusta must have adequate and stable funding for its stormwater management program's operating needs and capital program; WHEREAS, Augusta has undertaken a comprehensive review by staff and professional consultants of the need for, management of, and funding for, a stormwater user fee; and Augusta staff reports and the professional engineering analysis submitted to Augusta properly assess and define the stormwater management problems, needs, goals, program priorities and funding opportunities of Augusta; WHEREAS, based on the foregoing, the Augusta, Georgia Commission recommends amending Article Five, Chapter One, of the AUGUSTA, GA. CODE. THE AUGUSTA, GEORGIA BOARD OF COMMISSIOERS ordains as follows: SECTIO 1. Various sections of AUGUSTA CODE TITLE 5 UTILITIES, ARTICLE 1 STORMWATER MANAGEMENT are hereby amended as set forth in “Exhibit A” hereto. SECTIO 2. T his ordinance shall become effective upon its adoption in accordance with applicable laws. SECTIO 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. 2 Adopted this _____ day of , 2015. ___________________________ Hardie, Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATIO The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on_________________, 2015 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: First Reading Second Reading 3 Exhibit A TITLE 5 UTILITIES CHAPTER 1 STORM WATER MAAGEMET § 5-1-1. GEERALLY. This Chapter shall be known as the Storm Water Management Ordinance of Augusta, Georgia. § 5-1-2. FIDIGS. (a) Authority to collect, treat, and manage storm water is found in Art. IX, Sec. II, Par. 3 of the 1983 Constitution of the State of Georgia, and more expressly at O.C.G.A. §36-82-61, wherein this local government is given the power to own, operate and maintain systems, works, instrumentalities, and facilities used or useful in connection with the collection, storage, treatment, and disposal of storm water. (b) Uncontrolled storm water drainage/discharge may have a significant, adverse impact on natural resources and the health, safety, and welfare of the citizens of Augusta, Georgia. Surface water runoff can carry pollutants and nutrients into receiving waters. (c) Uncontrolled storm water drainage can increase the incidence of flooding and the level of floods which occur, endangering roads, other public and private property and human life. (d) Altered land surfaces can change the rate and volume of runoff. (e) Adverse water quality and quantity consequences described above could result in substantial economic losses. Potential losses include, but are not limited to, increased water treatment costs, as well as state and federal fines associated with water quality violations. (f) The Federal Water Pollution Control Act of 1972, as amended, commonly referred to as the Clean Water Act, 33 U.S.C 1251 et seq.; the Georgia Water Quality Control Act, O.C.G.A. §12-5-20, et seq., and regulations promulgated pursuant thereto place increase emphasis on the role of local government in developing, implementing conducting, and funding storm water management programs which address water quality impacts of storm water runoff. (g) Many future problems can be avoided through property storm water management. (h) Every parcel of real property, both public and private, either uses or benefits from the maintenance of Augusta, Georgia storm water system. (i) Current and anticipated growth will contribute to and increase the need for improvement and maintenance of the storm water system. The continued economic development depends upon effective solutions to the existing and continuing storm water problems and preservation of the quality of waters in the lakes, streams, and rivers. § 5-1-3. OBJECTIVE 4 The objectives of this chapter include the following: (a) To protect, maintain, and enhance the public health, safety, and general welfare. This objective will be achieved by providing for regulation and management of Augusta, Georgia storm water system, including public and private facilities in Augusta, Georgia (b) To comply with State Department of Natural Resources and Federal Environmental protection Agency storm water regulations developed pursuant to the Federal Clean Water Act. These requirements include: (1) Control of the contribution of pollutants to the municipal storm sewer system by storm water discharges; (2) Prohibition of illicit connections to municipal separate storm sewers; (3) Control of discharge to municipal separate storm sewers of spills, dumping or disposal of materials other than storm water; and (4) Control, through intergovernmental agreements, of contribution of pollutants from one municipal system to another. (5) Control of Post-development storm water management through a regulatory program of inspection, monitoring and enforcement of private facilities and implementation of best management practices and policies and procedures promoting the use of Green Infrastructure and Low Impact Development techniques. § 5-1-4 DEFIITIOS. (a) For the purposes of this chapter, unless specifically defined below, words or phrases shall be interpreted so as to give them the meaning they have in common usage and to give this chapter its most effective application. Words in the singular shall include the plural, and words in the plural shall include the singular. Words used in the present tense shall include the future tense. The word shall connote mandatory and not discretionary; the word may is permissive. (b) Unless otherwise specified, or it is apparent from the context, definitions herein will be the same as those in other Augusta, Georgia Ordinances and as used elsewhere this code. (1) Accidental discharge. A discharge prohibited by this chapter into the municipal storm sewer system which occurs by chance and without planning or consideration prior to occurrence. (2) Appeals authority. The Augusta Commission, one of whose purpose is to review appeals to this chapter and render decisions and variances. (3) Best Management Practices (BMPs). A wide range of management procedures, control measures, activities, and prohibitions on practices which control the quality and/or quantity of storm water runoff and which are compatible with the planned land use. (4) Clean Water Act. The Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 et seq.). (5) Cooling water. Water used exclusively as a cooling medium in an appliance, device or apparatus. 5 (6) Conveyance. Storm water features designed for the movement of storm water through the drainage system, such as concrete or metal pipes, ditches, depressions, or swales (7) Credit. A conditional reduction in the amount of a storm water service charge to an individual property based on the provision and continuing presence of an effectively maintained and operational on-site storm water system or facility or the provision of a service or activity by property owner, tenant, and/or occupant, which system, facility, service, or activity reduces the storm water utility's cost of providing storm water services and facilities. (8) Department. The Department of Engineering responsible for all storm water management activities and implementation of the provisions of this chapter. (9) Developed land. Property altered from its natural state by construction or installation of more than 400 square feet of impervious surfaces as defined in this chapter. (10) Development means: a. The division of a lot, tract or parcel of land into two (2) or more lots, plots, sites, tracts, parcels or other divisions by plat or deed; b. The construction, installation, or alteration of a structure, impervious surface, or drainage facility; c. Clearing, scraping, grubbing, or otherwise significantly disturbing the soil, vegetation, mud, sand or rock or a site; or d. Adding, removing, exposing, excavating, leveling, grading, digging, burrowing, dumping, piling, dredging or otherwise disturbing the soil, vegetation, mud, sand or rock of a site. (11) Detached dwelling unit. Developed land containing one dwelling or residential structure which is not attached to another dwelling and which contains one or more bedrooms, with a bathroom and kitchen facilities designed for occupancy by one family. It shall also include developed land containing two (duplex) or three (triplex) attached residential dwelling units located on one or more parcels of land and shall be treated as detached dwelling units for the purposes of fee calculations. Detached dwelling units may include houses, manufactured homes, and mobile homes located on one or more individual lots or parcels of land. Developed land may be classified as a detached dwelling unit despite the presence of incidental structures associated with residential uses such as garages, carports, or small storage buildings. (12) DIRECTOR. Either the director of Department of Engineering or any duly authorized representatives of the DIRECTOR. (13) Easement. A right in land, less than fee simple title, for the specific use or limitation of use of the land, or described portion thereof, by one not its owner. The use or limitation of use for which the easement is given is normally subservient to the primary use of the land. Easements may be of limited duration or given in perpetuity. (14) Equivalent Residential Unit (ERU). The typical representative impervious coverage of detached dwelling unit properties in Augusta, Georgia as determined by the DIRECTOR, and shall be used as the basis for determining storm water service charges to detached dwelling unit properties or classes of detached dwelling unit properties and other properties. Two thousand two hundred (2,200) square feet of impervious area shall be one equivalent residential unit. (15) Governing body. The Augusta Commission. 6 (16) Illicit connection. A connection to a municipal separate storm system which results in a discharge that is not composed entirely of storm water runoff, except discharges pursuant to a NPDES permit (other than the NPDES permit for discharge from the municipal separate storm sewer). (17) Impervious surface. Developed areas of land that prevent or significantly impede the infiltration of storm water into the soil. Typical impervious surface areas include, but are not limited to: roofs; sidewalks; walkways; patios; swimming pools; private driveways and roads; parking lots; access extensions; alleys and other paved, engineered, compacted or traveled gravel surfaces containing materials that prevent or significantly impede the natural infiltration of storm water into the soil. (18) Maintenance. Any action necessary to preserve storm water management facilities to function as designed, in order to serve the intended purposes set forth in this chapter and to prevent structural failure of such facilities. (19) Multiple dwelling unit residential properties. Developed land whereon four or more attached residential dwelling units are located and shall include, but not limited to, apartment houses, condominiums, town homes, attached single-family homes, boarding houses, group homes, hotels and motels, retirement centers and other structures in which four or more family groups commonly and normally reside or could reside. In the application of storm water service charge rates, multiple dwelling unit properties shall be treated as other developed lands except that individually owned units located on individually owned parcels shall be treated as detached dwelling units. (20) Municipal Separate Storm Sewer System or MS4. A conveyance or system of conveyances including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels or storm drains, owned or operated by Augusta, Georgia or other public body, designed or used for collecting or conveying storm water runoff and is not a combined sewer or part of a Publicly Owned Treatment Works. (21) National Pollutant Discharge Elimination System (NPDES). A regulatory mechanism established by the U.S. Environmental Protection Agency pursuant to the Water Quality Act and the Clean Water Act with permit application requirements as set forth in 55FR47990 as implemented by the Georgia Environmental Protection Division of the Department of Natural Resources in accordance with the State Water Quality Control Act, O.C.G.A § 12-5-21. (22) Other developed land. All developed lands not classified as detached dwelling units, including but not limited to, quadraplexes and larger multiple dwelling unit residential properties, manufactured home and mobile home parks, commercial and office buildings, public buildings and structures, industrial and manufacturing buildings, storage buildings and storage areas covered with impervious surfaces, parking lots, parks, recreation properties, churches, public and private schools and universities, research stations, hospitals and convalescent centers, airports, agricultural uses covered by impervious surfaces, water reservoirs, and water and wastewater treatment plants that have four hundred (400) square feet or more of impervious area. Incidental structures that are associated with farming (agricultural) activities such as barns, machinery sheds, and small storage buildings are considered 400 square feet or less under this chapter. (23) Person. Any and all persons, natural or artificial and includes any individual, firm, corporation, government agency, business, estate, trust, partnership, association, two (2) or more persons having a joint or common interest, or any other legal entity. (24) Pollutant. Means dredge spoil, solid waste, incinerator, filter backwash, sewage, garbage, sewage sludge, munitions, chemical wastes, biological materials, radioactive materials (except those regulated under the Atomic Energy Act of 1954, as amended), heat, wrecked or discarded equipment, rock, sand, cellar dirt and industrial municipal and agricultural waste discharged into water. (25) Pollution. The contamination or other alteration of any water’s physical, chemical or biological properties, including change in temperature, taste, color turbidity, or odor of such 7 waters or the discharge of any liquid, gaseous, solid, radioactive, or other substance into any such waters as will or is likely to create a nuisance or render such waters harmful, detrimental or injurious to the public health, safety or welfare or to domestic, commercial, industrial, agricultural, recreational, or other legitimate beneficial uses, or to livestock, wild animals, birds, fish or other aquatic life. (26) Procedure. A procedure adopted by the utility, by and through the director of engineering, to implement a regulation or regulations adopted under this chapter, or to carry out other responsibilities as may be required by the code or other codes, ordinances or resolutions of Augusta, Georgia. (27) Redevelopment. A change to previously existing, improved property, including but not limited to the demolition or building of structures, filling, grading, paving, or excavating, but excluding ordinary maintenance activities, remodeling of buildings on the existing footprint, resurfacing of paved areas and exterior changes or improvements that involves the creation, addition or replacement of 5,000 square feet or less of impervious cover and do not materially increase or concentrate storm water runoff or cause additional nonpoint source pollution. (28) Regulation. Any regulation, rule or requirement prepared by the Department of Engineering and adopted by Augusta, Georgia pursuant to the requirements of this chapter. (29) Sanitary sewer system. The complete sanitary sewer system of the county which discharges sewage directly or indirectly into the sewage treatment plant, including sanitary sewer pipelines, manholes and flushing inlets and appurtenances to the foregoing, excluding sewage treatment facilities. (30) Service area. All land within the legal limits of Augusta-Richmond County. (31) Service charge. The storm water management service charge or charges applicable to a parcel of developed land, which charge shall be reflective of the Augusta, Georgia storm water utility's cost of providing storm water management services and facilities. Service charges will be based on measured or estimated impervious area on each parcel of developed land. Impervious area measurements may be updated using more recent or more accurate information from time to time by Augusta, Georgia. The use of impervious area as a service charge rate parameter shall not preclude the use of other parameters, or of grouping of properties having similar characteristics through the use of ranges or rounding up or down to a consistent numerical interval, or the use of flat-rate charges for one or more classes of similarly-situated properties whose impact on the storm water utility's cost of providing storm water management services and facilities is relatively consistent. Storm water service charges may also include special charges to individual customers for services or facilities related to storm water management, including but not limited to charges for development plan review, inspection or development projects and on-site storm water control systems, and enhanced levels of storm water services above those normally provided by Augusta, GA. (32) Site. Any lot, plot, parcel or tract of land. (33) Storm water management. The collection, conveyance, storage, treatment and disposal of storm water runoff in a manner to meet the objectives of this chapter and which shall include a system of vegetative or structural measures, or both, that control the increased volume and rate of storm water runoff and water quality impacts caused by manmade changes to the land. (34) Storm water management facilities. Constructed or natural components of a storm water drainage system, designed to perform a particular function, or multiple functions, including, but not limited to, pipes, swales, ditches, culverts, street gutters, detention basins, retention basins, constructed wetlands, infiltration devices, catch basins, oil/water separators, sediment basins, natural systems and modular pavements. 8 (35) Storm water management Program (SWMP). means the Storm Water Management Program required to be developed and implemented under the terms and conditions of Augusta, Georgia National Pollution Discharge Elimination System Municipal Separate Storm Sewer System (MS4) permit and refers to a comprehensive program to manage the quantity and quality of storm water discharged from Augusta’s MS4. (36) Storm water runoff. The direct response of a land surface to precipitation and includes the surface and subsurface runoff that enters a ditch, stream, storm drain or other concentrated flow during and following the precipitation. (37) Variance. The modification of the minimum storm water management requirements for specific circumstances where strict adherence of the requirements would result in unnecessary hardship and not fulfill the intent of this chapter. (38) Water quality. Those characteristics of storm water runoff that relate to the physical, chemical, biological, or radiological integrity of water. (39) Water quantity. Those characteristics of storm water runoff that relate to the rate and volume of the storm water runoff. § 5-1-5. SCOPE OF RESPOSIBILITY . (a) The provisions of this chapter shall apply throughout Augusta, Georgia. (b) The director of the Department of Engineering shall be responsible for the coordination and enforcement of the provisions of this chapter. (c) The Department of Engineering shall be responsible for the conservation, management, maintenance, extension, and improvement of the Augusta, Georgia storm water system, including activities necessary to control storm water runoff and activities necessary to carry out storm water management programs included in Augusta, Georgia NPDES storm water permit. (d) The application of this chapter and the provisions expressed herein shall be the minimum storm water management requirements and shall not be deemed a limitation or repeal of any other powers granted by State statute. § 5-1-6. POWERS OF THE DEPARTMET OF EGIEERIG . (a) The Department of Engineering shall have the power to administer and enforce all regulations and procedures adopted to implement this chapter, including the right to maintain an action or procedure in any court of competent jurisdiction to compel compliance with or to restrain any violation of this chapter. (b) The Department of Engineering shall: (1) Administer, coordinate and oversee acquisition, design, construction, and operation and maintenance of municipal storm water facilities and conveyances. (2) Establish or oversee establishment of development standards and guidelines for controlling storm water runoff operated; (3) Determine the manner in which storm water facilities should be operated; 9 (4) Inspect private systems which discharge to the Augusta, Georgia storm water system; (5) Advise the Augusta Commission and other Augusta departments on issues related to storm water; (6) Protect facilities and properties controlled by the Department of Engineering and prescribe how they are used by others; (7) Require new, increased, or significantly changed storm water contributions to comply with the terms of this chapter. (8) Develop programs or procedures to control the discharge of pollutants into the municipal storm sewer system; and (9) Adopt and implement the storm water management program for Augusta, Georgia. (10) Adopt and implement the calculation and collection of storm water service charges for Augusta, Georgia. § 5-1-7 STORM WATER RUOFF QUATITY AD QUALITY COTROLS . (a) Water quantity and quality controls will be provided as a part of all new development and redevelopment pursuant to the provisions of the Augusta, Georgia Soil Erosion, Sedimentation and Pollution Control Ordinance (Title 7, Chapter 3), Planning and Zoning Ordinance (Title 8), Water and Wastewater Ordinance (Title 5, Chapter 2) and Subdivision of Land Ordinance (Title 8, Chapter 3), and regulations adopted pursuant to those ordinance and Augusta Storm Water Management Program (SWMP). (b) Augusta, Georgia may allow storm water runoff that otherwise is of unacceptable quantity or which would be discharged in volumes or at rates in excess of those otherwise allowed by its code and regulations to be discharged into drainage facilities off-site of the development, provided the following conditions are met: (1) It is not practicable to completely manage runoff on-site in a manner that meets the design and performance standards found in the code and regulations. (2) Off-site drainage facilities and channels leading to them are designed, constructed and maintained in accordance with requirements of those code and regulations; and, § 5-1-8 PROHIBITIO . (a) It is unlawful for any person to throw, drain, run, or otherwise discharge to any component of the municipal separate storm water system or to cause, permit or suffer to be thrown, drained, run, or allow to seep or otherwise discharge into such system all matter of any nature excepting only such storm or surface water runoff as herein authorized. (b) The DIRECTOR may require controls for or exempt from the above prohibition provision the following, provided he/she determines they are not a significant source of pollutant(s) as defined in the Federal Water Pollution Control Act of 1972, as amended, commonly referred to as the Clean Water Act, 33 U.S.C 1251 et seq.; the Georgia Water Quality Control Act, O.C.G.A. §12- 5-20, et seq., and regulations promulgated pursuant thereto place increase emphasis on the role of local government in developing, implementing conducting, and funding storm water management programs which address water quality impacts of storm water runoff: 10 (1) Unpolluted industrial cooling water, but only under the authorization and direction of the director and appropriate NPDES permit. (Per State requirements, the discharge should not raise the temperature of the receiving stream more than five (5) degrees after the discharge has thoroughly mixed with receiving waters. In secondary trout streams, there shall be no elevation in temperature exceeding two (2) degrees above the natural stream temperature). (2) Water line flushing performed by a government agency, diverted stream flows, rising ground waters, and unpolluted ground water infiltration. (3) Unpolluted pumped ground water. (4) Discharges from potable water sources, foundation drains, air conditioning condensation, irrigation water springs, water from crawl space pumps, footing drains, lawn watering, individual residential car washing, flows from riparian habitats and wetlands, and street wash water. (5) Discharges or flows from firefighting. (6) Other unpolluted water. (c) In the event of an accidental discharge or an unavoidable spill to the municipal storm sewer system of any material or substance other than storm water runoff, the person concerned shall inform Augusta, Georgia 911 and EMA Center immediately and within twenty-four (24) hours the Department of Engineering of the nature, quantity and time of occurrence of the discharge. The person concerned shall take immediate steps to contain the waste, treat the waste or other actions to minimize effects of the discharge on the municipal system and receiving streams. The person shall also take immediate steps to ensure no recurrence of the discharge. § 5-1-9 ILLICIT COECTIOS (a) It is unlawful for any person, to connect any pipe, open channel, or any other conveyance system that discharges anything except storm water or unpolluted water which is approved by the DIRECTOR, based on the exemptions listed in § 5-1-8(b), to Augusta-Richmond County’s storm water system. (b) Improper connections in violation of the Code must be disconnected and redirected, if necessary, to the Augusta, Georgia sanitary sewer system upon approval by the director of the Water and Sewer Department. § 5-1-10 MAITEACE AD ISPECTIO. (a) Any storm water management facility or BMP which services a single lot or commercial and industrial development shall be privately owned and maintained. The owner shall maintain a perpetual, nonexclusive easement which allows for access for maintenance. (b) All other storm water management control facilities and BMPs shall be publicly owned and/or maintained only if accepted for maintenance by Augusta, Georgia. (c) The DIRECTOR may require dedication of privately owned storm water facilities which discharge to the storm water system to Augusta, Georgia. (d) The department of engineering director shall determine inspection schedules necessary to enforce the provisions of this chapter. 11 (e) The DIRECTOR, bearing proper credentials and identification shall be permitted to enter, without hindrance, all properties for regular inspections, periodic investigations, observation, measurement, enforcement, sampling and testing, in accordance with provisions of this chapter. The DIRECTOR shall duly notify the owner of said property or the representative on site, except in the case of an emergency. (f) The DIRECTOR bearing proper credentials and identification, shall be permitted to enter, without hindrance, all properties for which Augusta, Georgia holds a negotiated easement for repairs, maintenance and other purposes related to any portion of the storm water management facilities lying within said easement. The DIRECTOR shall duly notify the owner of said property or the representative on site, except in the case of an emergency. (g) Measurements, tests and analyses performed by the Department of Engineering or required of any discharger to the municipal system shall be in accordance with 40 CFR Part 136, unless another method is approved by the DIRECTOR. (h) If, after inspection, the condition of a facility presents any immediate danger to the public health, safety or general welfare because of unsafe conditions or improper maintenance, Augusta, Georgia may take action as may be necessary to protect the public and make the facility safe and shall be compensated by the responsible party for the cost of such effort. (i) Inspection reports shall be maintained in a permanent file located at the Department of Engineering office for a period of three (3) years. All such records shall be open to the public. § 5-1-11 VARIACES FOR REQUIREMETS. (a) The DIRECTOR may grant a variance from requirements of this chapter if exceptional circumstances applicable to a site exist such that strict adherence to the provisions of this chapter will result in unnecessary hardship and will not fulfill the intent of this chapter. (b) A written request for a variance shall be required and shall state the specific variance sought and the reasons, with supporting data, a variance should be, granted. The request shall include all information necessary to evaluate the proposed variance including any potential impact to surrounding properties. (c) The DIRECTOR will conduct a review of the request for a variance and respond in writing within thirty (30) working days of receiving the request. § 5-1-12 ESTABLISHMENT OF STORM WATER UTILITY ENTERPRISE FUND. There is established a storm water utility enterprise fund in Augusta, GA, together with budgeting and accounting systems, for the purpose of dedicating and protecting all funding including, but not limited to, rentals, rates, charges, fees and licenses, as may be established and charged by the Augusta Commission from time to time, and other funds that may be transferred or allocated for storm water management related purposes. All storm water management related revenues and receipts shall be placed in the storm water utility enterprise fund, and such revenues and receipts shall be used to pay for the expenses and capital investments of the storm water management program; provided, however, that other revenues, receipts and resources not accounted for in the storm water utility enterprise fund may be applied to storm water management services, systems and facilities as deemed appropriate by the Augusta Commission. § 5-1-13 STORM WATER SERVICE CHARGES. In order to fully recover the cost of providing storm water services and facilities while fairly and reasonably apportioning the cost among developed properties throughout the service area, the following storm water rates shall apply: 12 (a) Detached dwellings units. Two classes of detached dwelling units shall be billed, based on the representative amount of impervious area on the individual properties. The class of smaller detached dwelling units shall include all such properties having less than four thousand four hundred (4,400) square feet of impervious area, which shall be charged the rate applicable to one (1.0) equivalent residential unit as established, or as amended by ordinance in the future. The class of larger detached dwelling units shall include all detached dwelling unit properties having greater than or equal to four thousand four hundred (4,400) square feet of impervious area, which shall be charged the rate applicable to two (2.0) equivalent residential units as established, or as amended by ordinance in the future. (b) Other developed lands. All developed lands not classified as detached dwelling units shall be billed for one equivalent residential unit (ERU) for each two thousand two hundred (2,200) square feet of impervious surface. Increments above an even number of equivalent residential units shall be rounded to the nearest whole number of equivalent residential units. (c) The minimum service charge for developed land shall be the charge applicable to one (1.0) equivalent residential unit. (d) Storm water service charge rate per equivalent residential unit (ERU) or increment thereof. The storm water service charge per equivalent residential unit on the effective date of storm water service charges shall be six dollars and forty cents ($6.40) per month. § 5-1-14 DETERMINATION AND MODIFICATION OF STORM WATER SERVICE CHARGES. Storm water service charges may be determined and modified from time to time by the Augusta, Georgia Commission so that the total revenue generated by said charges and any other sources of revenue that will be made available to the storm water utility will be sufficient to meet the cost of services and facilities, including but not limited to compliance cost, the payment of debt service and related costs on revenue bonds or loan obligations incurred for construction and improvements to the storm water system. § 5-1-15 EFFECTIVE DATE OF STORM WATER SERVICE CHARGES. Storm water service charges shall accrue beginning July 1, 2015 and shall be billed monthly thereafter to customers, except as specific exemptions and credits may apply. § 5-1-16 DISPOSITION OF SERVICE CHARGES AND FEES. Storm water utility service charge and fee revenues shall be assigned and dedicated solely to the storm water management enterprise fund in Augusta, GA, which shall be and remain separate from other funds, and shall be used only to fund identified storm water management program activities. The service charges and fees paid to and collected by virtue of the provision of this chapter shall not be used for general or other governmental or proprietary purposes of Augusta, GA, except to pay for costs incurred by Augusta, GA in rendering services associated with the storm water management and administration. § 5-1-17 EXEMPTIONS AND CREDITS APPLICABLE TO STORM WATER SERVICE CHARGES. Except as provided in this Section, no public or private property shall be exempt from storm water utility service charges or receive a credit or offset against such service charges. No exception, credit, offset, or other reduction in storm water service charges shall be granted based on the age, tax, income or economic status, race, or religion of the customer, or other condition unrelated to the Department of Engineering’s cost of providing storm water services and facilities. Credits shall be defined and made available on the basis of the ability of a site to reduce its impact on the storm water system. Credits shall be available only to “other developed lands” as defined herein. (a) Land not containing more than four hundred (400) square feet of impervious area shall be exempt from storm water service charges. 13 (b) Railroad tracks shall be exempt from storm water service charges. However, railroad stations, maintenance buildings, or other developed land used for railroad purposes shall not be exempt from storm water service charges. (c) Public and private roadways, including the portion of private driveways greater than two hundred (200) linear feet, shall be exempt from storm water service charges. (d) Ft Gordon, Georgia including contiguous properties owned or operated as part of Fort operations shall be exempt from the storm water service charge. No storm water services shall be provided by Augusta, Georgia to the properties so exempt. If services are provided to the properties so exempt the DIRECTOR is authorized to calculate the proportion of the storm water service charge commensurate with the level and type of services provided by Augusta, Georgia to be charged all, or a portion of, Fort Gordon. Such charges shall be calculated by the DIRECTOR and changed from time to time as overall rates or services are modified. (e) Hephzibah and Blythe, Georgia shall be charged a storm water service charge commensurate with the level and type of services provided by Augusta, Georgia. Such charges shall be calculated by the DIRECTOR and changed from time to time as overall rates or services are modified. (f) The storm water service charge credit shall be determined based on the technical requirements and standards contained in the Augusta, Georgia Storm Water Credit Manual. The storm water service charge credit may be up to sixty five (65) percent of the service charge applicable to a property, and shall be proportional to the extent that on-site systems, facilities, services, and activities provided, operated, and maintained by the property owner, tenant, and/or occupant reduce or mitigate the storm water utility's cost of providing services and facilities. The director of the Department of Engineering shall make a final determination of credit eligibility. (g) Credits for on-site storm water systems shall be generally proportional and related to the affect that such systems have on the: pollution runoff, channel eroding force, and peak rate of runoff from the site. . The Augusta Georgia Storm Water Credit Manual shall be prepared by the Department of Engineering specifying the design and performance standards, or sources of such standards, of on-site systems, facilities, activities, or services which qualify for application of a service charge credit, and how such credits shall be calculated and applied for. (h) In the first year of the storm water utility, property owners, tenants, and/or occupants seeking service charge credits must apply for storm water service charge credits through completion and submittal to the DIRECTOR of a storm water service charge credit application prior to one calendar year from the effective date of storm water charges. Approved applications shall receive a storm water credit retroactive to the effective date of storm water charges. (i) After one calendar year from the effective date of storm water charges credits will be granted upon receipt of a timely, completed application, the DIRECTOR shall review the application and make a determination as to whether the applicable criteria for a credit has been met. All decisions regarding the approval or disapproval of a storm water credit shall be made within forty-five (45) days of the date the completed application was accepted by Augusta, GA. (j) Any credit allowed against the service charge is conditioned on continuing compliance with Augusta, GA's design and performance standards in effect at the time of the facility’s construction and any required reporting as required in the Augusta Georgia Storm Water Credit Manual. Augusta, GA may revoke any credit at any time for non-compliance with this section. (k) Continuing compliance with Augusta, GA's design and performance standards may be verified by Augusta, GA Engineering personnel inspection of the systems or facilities upon which the credit is based. Those systems or facilities determined to no longer comply with Augusta, GA’s design and performance standards shall be noted to the property owner, tenant, and/or occupant in writing and sixty (60) days given to remedy the problem. If the deficiencies found in the systems or facilities are not corrected, the property owner, tenant, and/or occupant shall be subject to revocation of all, or a portion of, storm water service charge credits based on Augusta, GA inspectors' estimate of capacity reduction for a period of not less 14 than one (1) year. The DIRECTOR reserves the right to correct deficiencies using Augusta, GA resources and charge the property owner, tenant, and/or occupant the cost of deficiency correction. § 5-1-18 STORM WATER SERVICE CHARGE BILLING, DELINQUENCIES, AND COLLECTIONS. The storm water service charge may be billed and collected separately or along with other rates, fees or charges as deemed most effective and efficient by the Augusta, GA Commission. All policies of that billing mechanism shall generally be followed. (a) A storm water service fee charge shall be declared delinquent if not paid within sixty (60) days of the date of billing. Unpaid storm water service fees shall be collected using the methods of the billing mechanism chosen or by filing suit to collect on an unpaid account and by using all methods allowed by Georgia law to collect on any judgment obtained thereby. (b) A storm water service fee bill may be sent through the United States mail or by alternative means notifying the customer of the amount of the bill, the date the payment is due, and the date when past due. Failure to receive a bill is not justification for non-payment. Regardless of the party to whom the bill is initially directed, the owner of each parcel of developed land shall be ultimately obligated to pay such fee. (c) If a customer is underbilled or if no bill is correctly sent for developed land, Augusta, Georgia may backbill for a period of up to three years, but shall not assess penalties for any delinquency due to the failure to send a bill, incorrect address, or an under billing. § 5-1-19 APPEALS. (a) Any person aggrieved by a decision of the DIRECTOR relating to the storm water utility fee (including any decision with reference to the granting or denial of a variance from the terms of this chapter and storm water service fee decisions) must make a written request for reconsideration by the DIRECTOR within ten (10) days of the issuance of said decision by the DIRECTOR. A request for reconsideration shall state the specific reasons why the decision of the DIRECTOR is alleged to be in error. (b) The DIRECTOR may reverse his/her decision giving written reason for reversal. In the event the DIRECTOR does not reverse his/her decision, the DIRECTOR shall prepare and send to the appellant a written response to said request for reconsideration within thirty (30) days of receipt of the request for reconsideration. (c) If the appellant is dissatisfied with the decision of the DIRECTOR, he/she can appeal said decision to the Augusta, Georgia Commission in accordance with this code section and the Augusta, Georgia Rules of Procedure. A written notice of appeal shall be provided to the DIRECTOR and to the Augusta Georgia Clerk of Commission within thirty (30) days of appellant’s receipt of the DIRECTOR’s final decision and shall be captioned as follows: “Appeal of Engineering Department director decision relating to Storm Water” and shall contain the following information: appellant’s name, a brief description of the storm water issue decided by the DIRECTOR, a copy of the DIRECTOR’s final decision and the relief sought by appellant. (d) Engineering Services Committee hearing procedures and effect of failure to appear at hearing. Appeals appearing on the Engineering Services Committee shall be treated as any other Committee agenda item, except that the appellant, or his or her representative, shall have the right to address the Committee and to present evidence in support of the protest for a maximum of ten (10) minutes. The DIRECTOR, or his or her representative, shall also have the opportunity to present evidence relating to the appeal for a maximum of ten (10) minutes. The Chairman of the Engineering Services Committee may grant additional time equally to each party at his or her discretion. 15 (e) After considering the evidence presented, the Engineering Services Committee shall make a recommendation to grant or deny the protest, or to send the item to the full Augusta, Georgia Commission without recommendation. Regardless of the action taken by the Committee, the protest shall be forwarded to the full Commission agenda for a final decision. The Clerk of Commission shall make an audio recording of the appeal hearing and shall make such recording available to Commissioners within two (2) business days following the hearing. (f) Procedure to Speak to Full Commission Regarding Appeal. An appellant seeking to speak to the full Commission regarding his or her protest must submit a request in writing, including his/her address and the name of the procurement being protested, no later than 5:00 p.m. on the Wednesday preceding the next regularly scheduled Commission meeting that follows the Administrative Services Committee protest hearing. Such request shall be provided to the Clerk of Commission with a copy to be provided to the Procurement director. When the protest is heard by the Commission, the appellant and the Procurement director shall each have five (5) minutes to summarize the arguments and evidence presented to the Administrative Services Committee. The Commission will not hold a new hearing and will not accept new evidence. If the appellant has not made a timely request to address the full Commission, the Commission may, at its discretion, dispose of the agenda item via the Consent Agenda. (g) Effect of Failure to Appear at Hearing. Failure on the part of the appellant to appear before either the Engineering Services Committee or the full Augusta, Georgia Commission is considered an abandonment of their right to appeal and a failure on the part of the appellant to exhaust administrative remedies. The DIRECTOR’s decision is considered final and the award shall proceed accordingly. However, the Chairman of the Engineering Services Committee or the Mayor, may, at his or her discretion, grant the appellant one continuance to the next regularly scheduled Committee or Commission Meeting. Such continuance may only be granted during the Committee or Commission meeting and shall be recorded on the minutes of such meeting. (h) If the appellant is dissatisfied with the Commission’s decision, he/she can appeal said decision to the Superior Court of Richmond County within thirty (30) days of the date of that decision. Said appeal shall consist of a review of the record in the appeal process. § 5-1-20 COOPERATIO WITH OTHER GOVERMETS. Augusta, Georgia may enter into agreements with the State of Georgia or with other local governments to carry out the purpose of this chapter. These agreements may include, but are not limited to enforcement of provisions, resolution of disputes, cooperative monitoring, and cooperative management of storm water system and management programs. § 5-1-21 PROPERTY OWER LIABILITY; SUPPLEMETAL CHA RGES. Any person in violation of any portion of this chapter shall be responsible for all costs of Augusta, GA associated with the violation, including, but not limited to, containment of spills, cleanup, personal injury, wrongful death, damage or destruction of property, or other related expenses. Collection, and enforcement provision of this section is in addition to collection methods provided in Section 5-1-18 above Augusta, Georgia Code. § 5-1-22 EFORCEMET; PEALTIES. (a) This chapter shall be enforced by the office of the director of engineering. Citations for violation may be issued by inspectors from the Department of Engineering or Planning & Development Department. Citations shall specify the factual basis of violation(s), cite the specific statutory or code provision involved, and the Court and date and time to which returnable. 16 (b) Any person, cited for violating this chapter shall upon conviction be subject to the penalties provided in § 1-6-1 to include a fine not exceeding one thousand dollars or by imprisonment not exceeding sixty (60) days, either or both, in the discretion of the judge of the court having jurisdiction. Each day any violation of any provision of this Code or of any such ordinance or rule, regulation or order shall constitute a separate offence. Violation of this chapter may also constitute state or federal laws violation and conviction of this chapter does not prohibit prosecution under state and federal laws. (c) In addition, Augusta, Georgia may institute appropriate action or proceedings at law or in equity for the enforcement of this chapter or to correct violations of this chapter. Any court of competent jurisdiction may have the right to issue restraining orders, temporary or permanent injunctions, and other appropriate forms of remedy or relief. Each day of noncompliance is considered a separate offense. Nothing herein contained shall prevent Augusta, Georgia from taking such other lawful action as is necessary to prevent or remedy any violation, including application for injunctive relief. § 5-1-23 SEVERABILITY. If any term, requirement or provision of this chapter or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this chapter or the application of such terms, requirements and provisions to person or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term, requirement or provision of this chapter shall be valid and be enforced to the fullest extent permitted by law. § 5-1-24 PRIOR ICOSISTET ORDIACES . Any Code provisions, uncodified ordinances, or parts thereof adopted prior to the date of adoption of this chapter are hereby repealed. Commission Meeting Agenda 6/2/2015 2:00 PM Amendment to Stormwater Ordinance Department:Abie L. Ladson - Director Caption:Approve proposed Amendment to Stormwater Ordinance. (Referred by Engineering Services Committee May 26, 2015 to the full Commission) Background:N/A Analysis:N/A Financial Impact:N/A Alternatives: Recommendation:Approve ordiance Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Minutes Department: Caption:Motion to approve the minutes of the Regular Commission Meeting held on May 19, 2015 and the Special Called Meeting held on May 26, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Appointment District 10 Department:Clerk of Commission Caption:Motion to approve the appointment of Mr. John Kelly to the Augusta-Richmond County Coliseum Authority to replace Mr. Harry Moore. (Requested by Commissioner Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Appointment District 3 Department:Clerk of Commission Caption:Motion to approve the appointment of Mr. Brandon Dial to a term on the Historic Preservation Commission representing District 3. (Requested by Commissioner Davis) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Appointment to Downtown Development Authority Board Department: Caption:Motion to approve the appointment of Mr. David Hutchinson to the Downtown Development Authority Board to fill the seat vacated by Mr. Dennis Welch. (Requested by Commissioner Fennoy on behalf of the Downtown Development Authority) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Big Screen Monitors Department: Caption:Discuss the big screen monitors outside the Commission Chambers. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Board and Appointments Department:Clerk of Commission Caption:Discuss boards and appointments of the Commission. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/2/2015 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: