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Home My WebLink About2015-05-05-Meeting Minutes Commission Meeting Agenda Commission Chamber - 5/5/2015 ATTENDANCE: Present: Hons. Hardie Davis, Mayor; Guilfoyle, Sias, Frantom, M. Williams Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. Absent: Hons. Lockett and Davis, members of Augusta Richmond County Commission. INVOCATION: Rev. Larry Fryer, Sr., Pastor, Hudson Memorial CME Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Ms. Mary Elizabeth Pennington Slicerz Restaurant RE: Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article I, Alcoholic Beverages, Section 6-2-1 through 6-2-145. Item Action: None Slicerz_Restaurant.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Pennington. B. Ms. Vivian P. Rosier RE: Basketball goals in the streets Item Action: None Vivian_P._Rosier.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Rosier. CONSENT AGENDA (Items 1-16) ADMINISTRATIVE SERVICES 1. Motion to approve tasking the Administrator with developing and bringing back in 60 days an evaluation tool for department directors and deputy administrators who report to the Administrator and direct reports who report to the Commission. (Approved by Administrative Services Committee April 28, 2015) Item Action: Approved Agenda_Items_Com._Lockett.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner William Fennoy Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator to bring back an evaluation tool for the direct reports who report to the Commission. Commissioner Sammie Sias Commissioner William Fennoy No action is taken on this motion due to the passage of the substitute motion. Motions Motion Motion Text Made By Seconded By Motion Type Result Approve Substitute motion to approve the agenda item as written. Voting No: Commissioner Sammie Sias. Motion Passes 7-1. Commissioner Wayne Guilfoyle Commissioner Ben Hasan Passes PUBLIC SAFETY 2. Motion to approve Capacity Agreement for FY2015 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee April 28, 2015) Item Action: Approved Capacity_Agreement_FY2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes FINANCE 3. Motion to approve the request by the Executive Director of Augusta Regional Airport for replacement of one older emergency response vehicle to update the Augusta Regional Airport Fire Department’s fleet. Approved by the Augusta Aviation Commission on 26 March 2015. (Approved by Finance Committee April 28, 2015) Item Action: Approved Att-Airport_FD_expedition.pdf Cost_Analysis_-_Expedition-AP_fire_dept.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 4. Motion to approve the replacement of 4 public safety vehicles for the Marshal’s Department using Phase VI Sales Tax designated for public safety vehicles. Bid 15-130. (Approved by Finance Committee April 28, 2015) Item Action: Approved Att-admin_car-marshal.pdf Marshal_Evaluations.pdf Invitation_to_Bid_sent_to_newspaper.doc 15-130_TAB.xls 15-130_Department_Recommendation_of_Award.pdf Mail_List_and_Demanstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Marion Williams. Motion Passes 7-1. Commissioner Sammie Sias Commissioner Dennis Williams Passes 5. Motion to approve the replacement of 27 Public Safety Vehicles for the Sheriff’s Office Road Patrol Division, Traffic Division and Sheriff's Administration for 2015. Bid 15-130. (Approved by Finance Committee April 28, 2015) Item Action: Approved Att-patrol_car-sheriff.pdf Att-traffic_car-sheriff.pdf Att-admin_car-sheriff.pdf Sheriff_Vehicle_Assessments.xlsx Invitation_to_Bid_sent_to_newspaper.doc 15-130_TAB.xls 15-130_Department_Recommendation_of_Award.pdf Mail_List_and_Demanstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Marion Williams. Motion Passes 7-1. Commissioner Wayne Guilfoyle Commissioner William Fennoy Passes 6. Motion to approve receiving as information financial reports for the period ended March 31, 2015. (Approved by Finance Committee April 28, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes ENGINEERING SERVICES 7. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one driveway easement (Parcel 041-1-110-00-0) 3390 Tanglewood Drive. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Agenda_Item_-_Kendrick-3390_Tanglewood_Dr.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 8. Motin to approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC for the Environmental Services Department. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Invitation_to_Bid_sent_to_newspaper_.pdf Mandatory_pre-bid_conference_sign-in_sheet.pdf Extended_Bid_Tabulation_Sheet.pdf Recommendation_Letter_from_Consultant.pdf 14-238_Department_Recommendation_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf 14-238_TAB_official.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 9. Motion to award bid to Georgia-Carolina Paving for repairs of asphalt and concrete which has been removed for repairs to Utility lines. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Invitation_to_Bid_sent_to_newspaper.pdf 14-209_TAB_official.pdf 14-209_Department_Recommendation_of_Award0001.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 10. Motion to approve funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transition Plan to Cranston Engineering Group in the amount of $235,796.00 as requested by Augusta Engineering Department. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved CPB_Change_One_4.15.2015.xlsx proposal_agenda_item_4.15.2015.pdf SA1___ADA___4.16.2015.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 11. Motion to approve award of the Construction Contract to E.R. Snell Contracting, Inc. in the amount of $11,291,651.80 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, Phase 1, as requested by AED. The Award is contingent upon receipt of signed contracts and proper bonds. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Berckman_Rd_CPB_Change_Four_4.15.2015.xlsx Berckmans_Rd_Agenda_Attachment_4.17.2015.pdf Berckmans_Road_Widening_Attachment_Recommendation.pdf Berckmans_Road_Widening_Attachment_RFQ.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 12. Motion to approve application to Georgia DOT for Local Maintenance and Improvement Grant in the amount of $100,000 to be distributed to Georgia Regents University for the Laney Boulevard Project as requested by AED. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Letter_from_Ga._Dept._of_Transportation_-_Laney_Walker_Blvd._Project.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 13. Motion to approve award of Construction Contract to Reeves Construction Co. in the amount of $828,451.66 for the Transportation Investment Act (TIA) Project, Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext. The Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved CPB_award_construction_4.15.2015.xlsx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 14. Motion to approve Procurement of Replacement Parts for Hypochlorite Generation Equipment. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Sole_Source_Hypo_Cell_Severn_Trent.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 8- 0. Sammie Sias Ben Hasan 15. Motion to approve tasking the Administrator with contacting the companies enumerated by Mr. Lockett who utilize solar energy to set up a date for a workshop with the Commission to discuss this issue. (Approved by Engineering Services Committee April 28, 2015) Item Action: Approved Agenda_Item_2-24.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes PETITIONS AND COMMUNICATIONS 16. Motion to approve the minutes of the regular meeting of the Commission held on April 21, 2015 and the special called meetings held on April 21 and April 28, 2015. Item Action: Approved Regular_Commission_Meeting_April_21_2015.pdf Called_Commission_Meeting_April_21_2015.pdf Called_Commission_Meeting_April_28_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 5/5/2015 AUGUSTA COMMISSION REGULAR AGENDA 5/5/2015 (Items 17-31) PUBLIC SERVICES 17. New Ownership Application: A. N. 15-21: A request by Gurpreet Walia for a retail package Beer & Wine License to be used in connection with Pick N Pay located at 3020 Tobacco Rd. District 8. Super District 10. (No recommendation from Public Services Committee April 28, 2015) Item Action: Approved Pick_N_Pay.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Marion Williams Commissioner Wayne Guilfoyle Passes 18. Motion to approve reverting back to the hours of operations that were in effect before September relative to restaurants meeting 50% food sales, at the request from Alter Ego'z Sports Bar and Grill regarding the Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article 1, Alcoholic Beverages, Section 6-2-1 through 6-2-145. (Approved by Public Services Committee April 14, 2015) (No action taken in Commission meeting April 21, 2015) (Requested by Commissioner M. Williams) Item Action: Approved Ordinance_relating_to_alcoholic_beverages_and_days_and_times_sales_allowed.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Voting No: Commisioner Commissioner Approve Sean Frantom, Commissioner Wayne Guilfoyle. Motion Passes 6-2. Marion Williams Commissioner Ben Hasan Passes 19. Approve contract in the amount of $116,115.00 to the low bidder on the base bid, Gold Mech Services, to replace the air cooled chiller at Diamond Lakes Community Center as outlined in RFB 15-138. This price includes the base bid only. Staff is working with the contractor to develop a scope and pricing for appropriate automation controls to present to the commission. (No recommendation from Public Services Committee April 28, 2015) Item Action: Approved Invitation_to_Bid_sent_to_newspaper_rev.doc Tab_Sheet_Bid_15-138.pdf Mandatory_Pre-Bid_Sign-in_Sheet.pdf 15-138_Department_Recommendation_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 20. Discussion: A request by Catherine Koons for a Fortune Tellers license to be used in connection with "Catherine" located at 1562 Doug Barnard Pkwy. District 1. Super District 9. (No recommendation from Public Services Committee April 28, 2015) Item Action: Approved CATHERINE_KOONS.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- Commissioner Marion Williams Commissioner Dennis Williams Passes 0. 21. Ordinance to Amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 relating to the Requirement of Conformance with Certificate of Appropriateness; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. (No recommendation from Public Services Committee April 28, 2015) Item Action: Rescheduled 2015-4-14_Ord_to_Amend_Historic_Preservaton_Requirements_o_Commission.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee for further discussion. Motion Passes 8-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 22. Update on the status of the Municipal Building completion regarding the Heery contract. (Requested by Commissioner M. Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 8-0. Commissioner Sammie Sias Commissioner Wayne Guilfoyle Passes ADMINISTRATIVE SERVICES 23. Reinstate the EEO Director. (Requested by Commissioner M. Williams) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reinstating the EEO Director. Commissioner Marion Williams Dies for lack of Second 24. Discussion regarding the number of times that an agenda item that has failed can be placed back on the agenda and task the Administrator and the Law Department to develop a procedure/ordinance/rule to handle such situations. (Requested by Commissioner Fennoy) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Voting No: Commissioner Marion Williams. Motion Passes 7-1. Commissioner Sammie Sias Commissioner Dennis Williams Passes 25. Presentation by Mr. William T. Bass regarding the repeal and removal of a recorded Resolution that was never presented or voted on by the County Commission involving the sale of property at 819 Camellia Road. (No recommendation from Administrative Services Committee April 28, 2015) Item Action: Approved William_T._Bass.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking all parties who are representing any issues with this matter to have an answer for the Commission and giving Mr. Plunkett Commissioner William Lockett Dies for lack of Second additional time to bring this back. Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee. Voting No: Commissioner Wayne Guilfoyle. Motion Passes 7-1. Commissioner William Fennoy Commissioner Marion Williams Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve receiving this item as information. Commissioner Wayne Guilfoyle Dies for lack of Second FINANCE 26. Approve development agreement with HIX Broad Street, LLC in the Downtown Tax Allocation District (TAD 4). (Requested by Commissioner Hasan) Item Action: Approved Hix_Development_Agreement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes APPOINTMENT(S) 27. Motion to approve the appointment of Mr. Steven Kendrick to the Development Authority of Richmond County replacing Ms. Peggy Golosky. (Requested by Commissioner Hasan) Item Action: Approved Talent_Bank_Application_-_Steven_Kendrick.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 28. Motion to approve the reappointments of Ms. Amanda Bryant and Mr. Isaac McKinney to three-year terms on the Augusta Urban Redevelopment Agency Board from April 2, 2015 to April 2, 2018. Item Action: Approved Reappointments_to_Augusta_Urban_Redevelopment_Agency_Board.pdf Talent_Bank_Applications_-_Bryant_and_McKinney.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 29. Motion to approve the following appointments representing District 2: Elmyria Chivers, Board of Zoning Appeals; Trazanna Armstrong, Augusta Port Authority; Brenda Brown, ARC Citizens Small Business Advisory Board; Levert Lane, Housing & Community Development Citizens Advisory Board; Arbernice Rouse, ARC Personnel Board; Mary Hamer, Public Facilities Board; Patricia Jefferson, ARC Planning Commission; Paul Thompkins, ARC Tree Commission; Shirmaine Ivey, ARC Sheriff's Citizens Advisory Board. (Requested by Commissioner D. Williams) Item Action: Approved Talent_Bank_Applications_-_District_2.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes ADDENDUM 30. Reappoint Charles Paschal to the Board of Zoning Appeals. (Requested by Commissioner Ben Hasan) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 31. Congratulations! Laney Lady Wildcats for capturing the Class AAA Georgia State High School Women's Basketball State Championship Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result Lucy C. Laney Women's Varsity Basketball Team is recognized. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 32. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: Approved Upcoming Meetings www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 8- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes Commission Meeting Agenda 5/5/2015 2:00 PM Attendance 5/5/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Invocation Department: Caption:Rev. Larry Fryer, Sr., Pastor, Hudson Memorial CME Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Slicerz Restaurant Department: Caption:Ms. Mary Elizabeth Pennington Slicerz Restaurant RE: Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article I, Alcoholic Beverages, Section 6-2-1 through 6-2-145. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Vivian P. Rosier Department: Caption:Ms. Vivian P. Rosier RE: Basketball goals in the streets Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Alcohol Application Department:Planning & Develpoment Caption:New Ownership Application: A. N. 15-21: A request by Gurpreet Walia for a retail package Beer & Wine License to be used in connection with Pick N Pay located at 3020 Tobacco Rd. District 8. Super District 10. (No recommendation from Public Services Committee April 28, 2015) Background:This is a New Ownership Application. Formerly in the name of Mainak Patel. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development recommends Approval. The R.C.S.O recommends Approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM Alter Ego'z Sports Bar and Grill Department:Clerk of Commission Caption:Motion to approve reverting back to the hours of operations that were in effect before September relative to restaurants meeting 50% food sales, at the request from Alter Ego'z Sports Bar and Grill regarding the Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article 1, Alcoholic Beverages, Section 6-2-1 through 6-2-145. (Approved by Public Services Committee April 14, 2015) (No action taken in Commission meeting April 21, 2015) (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation To Bid Sealed bids will be received at this office until Tuesday, March 17, 2015 at 3:00 p.m. for furnishing: Bid Item 15-138 Replace Air Cooled Chiller @ Diamond Lakes Regional Park for Recreation, Parks and Facilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, February 27, 2015 @ 11:00 a.m. in the Procurement Department 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 3, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100 % performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 14, 19, 26, March 2, 2015 Metro Courier February 11, 2015 Revised: 1/8/2015 Page 1 of 1 Vendors SIEMENS BUILDING TECHNOLOGIES, INC 1745 CORPORATE DR., SUITE 240 NORCROSS, GA. 30093 AUGUSTA CHILLER SERVICE 3871 OAK DRIVE MARTINEZ, GA 30907 COMFORT SYSTEMS USA 507 COD INDUSTRIAL BLVD #10 GROVETOWN, GA 30813 GOLD MECH SERVICES 1559 BROAD STREET AUGUSTA, GA. 30904 Original YES YES 4 copies YES YES Attachment B YES YES Addendum # 1, 2 YES YES E-Verify #410287 181543 SAVE Form YES YES Bid Bond YES YES BASE PRICE $122,299.20 $116,115.00 ADD ALTERNATE No. 1 $195,000.00 $197,367.00 Total Number Specifications Mailed Out: 11 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 131 Mandatory Pre-Bid Conference/Telephone Conference Attendees: 6 Total packages submitted: 3 Total Noncompliant: 0 Bid Opening Bid Item #15-138 Replace Air Cooled Chiller @ Diamond Lakes Regional Park for Augusta, Georgia - Recreation, Parks and Facilities Department Bid Due: Tuesday, March 24, 2015 @ 3:00 p.m. No Bid Response No Bid Response Commission Meeting Agenda 5/5/2015 2:00 PM Award Contract for Chiller Replacement Department:Recreation, Parks and Facilities Caption:Approve contract in the amount of $116,115.00 to the low bidder on the base bid, Gold Mech Services, to replace the air cooled chiller at Diamond Lakes Community Center as outlined in RFB 15-138. This price includes the base bid only. Staff is working with the contractor to develop a scope and pricing for appropriate automation controls to present to the commission. (No recommendation from Public Services Committee April 28, 2015) Background:RFB 15-138 was issued on February 2, 2015 to replace the original chiller at Diamond Lakes Community Center. The chiller serves both the Community Center and the Library. This unit has been repaired numerous times and ultimately suffered a catastrophic failure on February 26, 2015. Bids were received on March 24, 2014. The award criteria set forth in the RFB established that the contract would be awarded based upon the lowest responsible and compliant bidder on the base bid. Two bids were received and Gold Mech Services of Augusta was low on the base bid. Analysis:The existing chiller cannot be repaired. Replacement is the only option. Financial Impact:The base bid is $116,115. Alternatives:1. Approve contract in the amount of $116,115.00 to the low bidder on the base bid, Gold Mech Services, to replace the air cooled chiller at Diamond Lakes Community Center as outlined in RFB 15-138. 2. Do not approve. Recommendation:Approve contract in the amount of $116,115.00 to the low bidder on the base bid, Gold Mech Services, to replace the air cooled chiller at Diamond Lakes Community Center as outlined in RFB 15-138. Funds are Available in the Following Accounts: Funding is available in Capital Outlay REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1r>'o>JC fr Co(o -(ofcurc!0. .l 9. 9.o)^ q,{- (o-. 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What is the name of the applicant address Lt?D L ?<" City, State & Zip Telephone # Social Security number of applicant. n What are the names and addresses of all persons having an interest in said business?nDng - 8. What interests do such persons have? 6. 7. 9. Who is the landlord or owner of said location? address 15t92 City, State & Zip Telephone # 10. Has the applicant or any person connected with or having an interest in said business: (a). been charged or convicted of any violation of law (other than minor traffic offenses). (b). Served time in prison, or other correctional institution? Yes _ No 11 . lf the answer to section (1) of the above question is 'yes', state circumstances in detail. lnformation must be complete as to dates, charges, court of jurisdiction, and disposition for each person. lf the answer to section (2) of the above question is 'yes', state circumstances in detail. lnformation must be complete as to charge on which convicted, name of prison or correctional institution, length of time served, date of release from prison or correctional institution, or whether on probate or parole, and the terms thereof. 12.Give the name, address and telephone and place of employment of two (2) people who are ion and character.Dr- * All of the foregoing information is hereby given and all of the foregoing statements are hereby made on oath, wilfully, knowingly, and absolutely, and the same is and are hereby sworn to be true under ,5?ou)5o.1-i?r:.1 ?s0 ,3i -1-?1'{ residents of this countv and areJamiliar with Ch t,i sft rr-o Cjcpe'. /-ro o = penalty for false swearing, as provided by law. Applicant's Signature Commission Meeting Agenda 5/5/2015 2:00 PM Fortune Teller Application Department:Planning & Development Caption:Discussion: A request by Catherine Koons for a Fortune Tellers license to be used in connection with "Catherine" located at 1562 Doug Barnard Pkwy. District 1. Super District 9. (No recommendation from Public Services Committee April 28, 2015) Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance regulating Foretune Tellers. Financial Impact:The applicant will pay a $550.00 regulatory fee plus a occupational tax of $102.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission ORDINANCE NO. __________________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE SEVEN CHAPTER FOUR ARTICLE FOUR SECTION 7-4-28 RELATING TO THE REQUIREMENT OF CONFORMANCE WITH CERTIFICATE OF APPROPRIATENESS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, Section 7-4-28(e) binds the Augusta Commission, its various departments, authorities, commissions, committees, and boards to the provisions of Title Seven, Chapter four, Article Four of the AUGUSTA, GA CODE; and WHEREAS, it is the desire of the Commission adjust this binding language. THE AUGUSTA, GEORGIA COMMISSION hereby ordains as follows: SECTION 1. Augusta, GA Code Section 7-4-28, is hereby amended by striking this section in its entirety as set forth in “Exhibit A” hereto. A new Code Section 7-4-28 is hereby inserted to replace the repealed Code Section as set forth in “Exhibit B” hereto. SECTION 2. This ordinance shall become effective upon approval. SECTION 3. All ordinances, parts of ordinances, policies, and procedures in conflict herewith are hereby repealed. Adopted this ____ day of ___________, 2015. ______________________________ Hardie Davis, Jr. As its Mayor Attest: ________________________________ Lena J. Bonner, Clerk of Commission 1st Reading:______________________ 2nd Reading:______________________ Exhibit A STRIKE: Sec. 7-4-28. Requirement of conformance with certificate of appropriateness. (a) All work performed pursuant to an issued Certificate of Appropriateness shall conform to the requirements of such certificate. In the event work is performed not in accordance with such certificate, such work will constitute a violated of this Chapter and the Historic Preservation Commission shall issue a cease and desist order and all work shall cease. (b) Where this ordinance would require the abstention of a Certificate of Appropriateness and work upon a structure is undertaken without a Certificate of Appropriateness having been obtained, such work will constitute a violated of this Chapter and the Historic Preservation Commission shall issue a cease and desist order and all work shall cease. (c) Work which constitutes a violation of section 7-4-28(a) or (b) above or the failure to obey a cease and desist order issued pursuant to this Chapter shall constitute a separate and continuing violation of this Chapter. (d) The Commission or the Historic Preservation Commission shall be authorized to instate any appropriate action nor proceeding in any court of competent jurisdiction to prevent any material change in the appearance of a designated historic property or property within a historic district, not made in compliance with the provisions of this Chapter or to prevent any illegal act or conduct with respect to such historic property or historic district. (e) The Commission, including its various departments, authorities, commissions, committees and boards, shall be bound be the requirements of this article. Exhibit B REPLACE WITH: Sec. 7-4-28. Requirement of conformance with certificate of appropriateness. (a) All work performed pursuant to an issued Certificate of Appropriateness shall conform to the requirements of such certificate. In the event work is performed not in accordance with such certificate, such work will constitute a violated of this Chapter and the Historic Preservation Commission shall issue a cease and desist order and all work shall cease. (b) Where this ordinance would require the abstention of a Certificate of Appropriateness and work upon a structure is undertaken without a Certificate of Appropriateness having been obtained, such work will constitute a violated of this Chapter and the Historic Preservation Commission shall issue a cease and desist order and all work shall cease. (c) Work which constitutes a violation of section 7-4-28(a) or (b) above or the failure to obey a cease and desist order issued pursuant to this Chapter shall constitute a separate and continuing violation of this Chapter. (d) The Augusta Commission or the Historic Preservation Commission shall be authorized to instate any appropriate action nor proceeding in any court of competent jurisdiction to prevent any material change in the appearance of a designated historic property or property within a historic district, not made in compliance with the provisions of this Chapter or to prevent any illegal act or conduct with respect to such historic property or historic district. (e) The Augusta Commission, including its various departments, authorities, commissions, committees and boards, shall not be bound be the requirements of this article. Redline Sec. 7-4-28. Requirement of conformance with certificate of appropriateness. (a) All work performed pursuant to an issued Certificate of Appropriateness shall conform to the requirements of such certificate. In the event work is performed not in accordance with such certificate, such work will constitute a violated of this Chapter and the Historic Preservation Commission shall issue a cease and desist order and all work shall cease. (b) Where this ordinance would require the abstention of a Certificate of Appropriateness and work upon a structure is undertaken without a Certificate of Appropriateness having been obtained, such work will constitute a violated of this Chapter and the Historic Preservation Commission shall issue a cease and desist order and all work shall cease. (c) Work which constitutes a violation of section 7-4-28(a) or (b) above or the failure to obey a cease and desist order issued pursuant to this Chapter shall constitute a separate and continuing violation of this Chapter. (d) The Augusta Commission or the Historic Preservation Commission shall be authorized to instate any appropriate action nor proceeding in any court of competent jurisdiction to prevent any material change in the appearance of a designated historic property or property within a historic district, not made in compliance with the provisions of this Chapter or to prevent any illegal act or conduct with respect to such historic property or historic district. (e) The Augusta Commission, including its various departments, authorities, commissions, committees and boards, shall not be bound be the requirements of this article. Commission Meeting Agenda 5/5/2015 2:00 PM Ordinance to Amend Augsuta Code Title Seven Chapter Four Article Four Section 7-4-28 Relating to the Requirement of Conformance with Certificate of Appropriateness Department:Administrator Caption:Ordinance to Amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 relating to the Requirement of Conformance with Certificate of Appropriateness; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. (No recommendation from Public Services Committee April 28, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM Update on Municipal Building Department:Clerk of Commission Caption:Update on the status of the Municipal Building completion regarding the Heery contract. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Employee Performance Reviews Department:Clerk of Commission Caption:Motion to approve tasking the Administrator with developing and bringing back in 60 days an evaluation tool for department directors and deputy administrators who report to the Administrator and direct reports who report to the Commission. (Approved by Administrative Services Committee April 28, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM EEO Director Department:Clerk of Commission Caption:Reinstate the EEO Director. (Requested by Commissioner M. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Failed Agenda Items Department:Clerk of Commission Caption:Discussion regarding the number of times that an agenda item that has failed can be placed back on the agenda and task the Administrator and the Law Department to develop a procedure/ordinance/rule to handle such situations. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM William T. Bass Department:Clerk of Commission Caption:Presentation by Mr. William T. Bass regarding the repeal and removal of a recorded Resolution that was never presented or voted on by the County Commission involving the sale of property at 819 Camellia Road. (No recommendation from Administrative Services Committee April 28, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Capacity Agreement 2015 Department:Richmond County Correctional Institution Caption:Motion to approve Capacity Agreement for FY2015 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee April 28, 2015) Background:Augusta-Richmond County contracts with the state of Georgia to house two hundred fifteen (215) non-violent inmates to perform skilled/non-skilled labor in City departments. Analysis:The Department of Corrections pays the City a per diem of twenty ($20.00) dollars per day per inmate. Financial Impact:The revenue received from the Department of Corrections is approximately forty-five (45%) percent of the institution's annual budget. Alternatives:None Recommendation:Approve the Capacity Agreement for FY2015 to house two hundred fifteen (215) non-violent inmates. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 2015 EXPEDITION XL BID State Contract # 99999-SPD-ES40199373-004 Speedway Ford Bobby Jones Sales Ford 1710 n. Expressway 3480 Wrightsboro Rd. Griffin, GA Augusta, GA Year 2015 2015 2015 2015 2015 Brand Ford Ford Ford Ford Ford Model Expedition XL Expedition XL Expedition XL Expedition XL Expedition XL Delivery Date 6-8 Weeks 6-8 Weeks 1.01 Base Price $27,267.71 $33,461.00 $45,458.00 $45,458.00 $43,719.00 1.02 Running Boards $383.00 Inc 1.03 Tow Package $536.00 Inc 1.04 Daytime Running Lights $40.00 Inc 1.05 4 x 4 Drive $2,880.00 Inc 1.06 Fleet Convenience Package $345.00 Inc 1.07 All Weather Floor Mats $72.00 Inc 1.08 Delivery Fee $230.00 Inc 6.01 Emergency Equipment (West Chatham)$2,193.00 $2,193.00 $2,193.00 $2,193.00 $2,193.00 Total $33,946.71 $35,654.00 $47,651.00 $47,651.00 $45,912.00 Cost Analysis - FOR 2015 FORD EXPEDITION XL FOR AIRPORT FIRE DEPARTMENT *MSRP, Avg Price and Estimated Final Price was acquired from trTRUECar.com * MSRP * Avg Price * Estimated Final Price Commission Meeting Agenda 5/5/2015 2:00 PM 2015 - Augusta Regional Airport Request Department:Finance Department - Fleet Management Division Caption:Motion to approve the request by the Executive Director of Augusta Regional Airport for replacement of one older emergency response vehicle to update the Augusta Regional Airport Fire Department’s fleet. Approved by the Augusta Aviation Commission on 26 March 2015. (Approved by Finance Committee April 28, 2015) Background:The Augusta Regional Airport Executive Director, Mr. Roy Williams would like to replace an Augusta Aviation Fire Department Expedition, an older emergency response vehicle, asset number 205001, a 2005 model with 142,026 miles with a new, more updated vehicle. The Aviation Commission approved the replacement on March 26, 2015. These units are a crucial part of the Fire Department’s emergency response group and need to be highly reliable since they answer calls that may involve the public’s safety. The new replacement vehicle would allow the department to have a more reliable vehicle to respond to these calls and also carry out their many daily activities more efficiently. Analysis:Fleet Management has requested to utilize the Georgia State bid contract in order to purchase the requested vehicle. The Georgia state bid contract number is SWC99999-SPD-ES40199373-004 and assures the best pricing throughout the state for this particular type of vehicle. Financial Impact:The emergency response vehicle will be purchased for $33,946.71. Funding for the purchase of this vehicle will be provided by the airport’s fire department’s capital outlay fund utilizing the Georgia Municipal Association’s lease program for 36 months. The lease will require 3 annual payments of $11,315.57 each Alternatives:Approve the request or don't approve the request Recommendation:: Approve the request for the replacement of one emergency response vehicle for the Augusta Regional Airport Fire Department and declare the replaced vehicle as surplus. Funds are Available in the Following Accounts: GMA Lease funds:631-00-0000/11.19114 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until Tuesday, February 17, 2015 at 11:00 a.m. for furnishing: Bid Item 15-127 10,000 GVW Pickup Truck for Fleet Department Bid Item 15-128 8,500 GVW Pickup Truck for Fleet Department Bid Item 15-130 Dodge Charger Police Vehicle for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 6, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 15, 22, 29, February 5, 2015 Metro Courier January 21, 2015 Revised: 1/8/2015 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 Attachment B YES YES YES E-Verify #388164 575215 369935 SAVE Form YES YES YES 5.01 Administrative package $24,917.00 $24,853.00 $24,927.00 5.02 Civil package $26,090.00 $25,881.00 $26,100.00 5.03 Marshal package $27,939.00 $27,492.00 $27,975.00 5.04 Patrol package $29,490.00 $28,961.00 $29,544.00 5.05 Traffic package $29,820.00 $29,242.00 $29,874.00 6.01 HEMI 5.7 Liter engine $500.00 $450.00 $1,985.00 6.02 All-wheel drive $1,500.00 $1,595.00 $4,399.00 6.03 Rear mounted backup sensor system $312.00 $312.00 EXCEPTION 6.04 Rear view backup camera system $312.00 $312.00 EXCEPTION 6.05 Special exterior paint colors each $445.00 $445.00 $445.00 6.06 Police Charger “Convenience Group”$427.00 $440.00 $427.00 6.07 Police Charger “Connectivity Group” NOT AVAILABLE BLUETOOTH IS NOW STANDARD STANDARD-NO CHARGE N/A 7.01 1 each Whelen model SX8BBBB thin line LED light bar $1,635.00 $1,430.00 $1,660.00 7.02 1 each Jotto Desk 425-6175 $435.00 $375.00 $435.00 7.03 1 each Jotto Desk 425-6260 armrest $47.00 $45.00 $47.00 7.04 1 each Jotto Desk 425-3704 cup holder $40.00 $37.00 $40.00 7.05 1 each Havis Shields $280.00 $240.00 $280.00 7.06 1 each Sho-Me model 05.6000 six control switch power $120.00 $120.00 $120.00 7.07 1 each Outlet receptacle $40.00 $25.00 $40.00 7.08 2 each Talon rocker switches $10.00 $10.00 $10.00 7.09 Jumper cable connection $175.00 $165.00 $175.00 7.10 Corner Lighting $390.00 $350.00 $390.00 7.11 1 each Whelen model SLPMMBB Blue/Blue dual LED flasher light $275.00 $240.00 $275.00 7.12 1 each Whelen model SLPMMBA dual LED flasher light $275.00 $240.00 $275.00 7.13 1 each Whelen model Alpha $205.00 $190.00 $205.00 7.14 1 each Whelen model $200.00 $175.00 $200.00 7.15 1 each Setina #10S-C $580.00 $495.00 $580.00 7.16 1 each full lower extension plate with toe kick $70.00 $55.00 $70.00 Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 93 Mandatory Pre-Bid Conference/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 5.00 VEHICLE/OPTIONS REQUIRED Bid Opening Bid Item #15-130 Dodge Charger Police Vehicle for Augusta, Georgia - Fleet Department Bid Due: Tuesday, February 17, 2015 at 11:00 a.m. 6.00 OPTIONAL ITEMS: 7.00 OUTFITTER’S SPECIALTY ITEMS: Page 1 of 2 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 7.17 Rear door panels $195.00 $150.00 $195.00 7.18 Rear side window barriers $175.00 $170.00 $175.00 7.19 Rear seat $450.00 $425.00 $450.00 7.20 Floor Pan $150.00 $150.00 $150.00 7.21 Shotgun mount and lock $275.00 $275.00 $275.00 7.22 Shotgun mount $90.00 $65.00 $90.00 7.23 Push bumper $360.00 $325.00 $360.00 7.24 Headlight guard $295.00 $295.00 $295.00 7.25 # 35 window tint film application $125.00 $125.00 $125.00 7.26 Fire extinguisher $45.00 $55.00 $45.00 APPROXIMATE DELIVERY SCHEDULE: 8 TO 10 WEEKS 90 TO 150 DAYS ARO 6 TO 8 WEEKS 2015 DODGE CHARGER POLICE AUTOMOBILE: Page 2 of 2 Commission Meeting Agenda 5/5/2015 2:00 PM 2015 - Marshal's Vehicle Replacements Department:Finance - Fleet management Division Caption:Motion to approve the replacement of 4 public safety vehicles for the Marshal’s Department using Phase VI Sales Tax designated for public safety vehicles. Bid 15-130. (Approved by Finance Committee April 28, 2015) Background:In December of 2008, Fleet Management submitted a request to replace public safety vehicles as part of the 2011 Sales Tax Referendum. This referendum was passed which will provide 1.5 million dollars for replacement vehicles for Public Safety each year for 5 years. The items listed below are from funds available for Phase VI of the Sales Tax – 5th year. The initial plan of 2008 called for the replacement of approximately 4 vehicles per year for the Marshal’s Office. Last year there were no cars meeting the replacement criteria, however, this year 4 cars are eligible for replacement. The individual evaluations are attached for review. The Marshal’s Office supports the Courts with security, Airport security, building security, delivery of Court papers (Court Services), conduct Court directives and transport prisoners. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the public safety vehicles (Dodge Chargers), Bid 15-130. Bids were received from four venders; Akins Ford Corp, Butler Dodge and Thomson Chrysler . See attached documents. Financial Impact:The individual cost for each car is $25,344.00. The total cost for the 4 vehicles is $101,376.00. Alternatives:1.) Approve the request, 2.) Approve the request in part, 3.) Disapprove the request, Recommendation:Approve the request to purchase 4 public safety vehicles of the Marshal’s Office and declare the replacement vehicles excess and available for auction. Funds are Available in the Following Accounts: Phase VI, 5th year Public Safety Vehicles REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Asset # Year Make Model Odomete r Reading Age Miles Maint Cost Reli ability Cond Total Points 205095 2006 Ford Crown Victoria 171,432 9 17 3 1 2 32 207014 2007 Ford Crown Victoria 169,638 8 16 2 2 2 30 207034 2007 Ford Crown Victoria 167,811 8 16 4 2 2 32 207018 2007 Ford Crown Victoria 163,356 8 16 3 1 2 30 207010 2007 Ford Crown Victoria 162,390 8 16 3 1 2 30 208058 2008 Ford Crown Victoria 161,236 7 16 4 3 2 32 207031 2007 Ford Crown Victoria 160,688 8 16 3 2 2 31 204168 2005 Ford Crown Victoria 160,276 10 16 3 1 2 32 206075 2007 Ford Crown Victoria 158,284 8 15 4 1 2 30 207020 2007 Ford Crown Victoria 157,222 8 15 4 2 2 31 209077 2009 Ford Crown Victoria 155,576 6 15 3 1 2 27 205093 2006 Ford Crown Victoria 154,292 9 15 4 4 2 34 208067 2009 Ford Crown Victoria 152,522 6 17 4 3 2 32 207013 2007 Ford Crown Victoria 152,298 8 14 4 3 2 31 207017 2007 Ford Crown Victoria 152,292 8 14 4 5 2 22 207035 2007 Ford Crown Victoria 151,914 8 12 4 3 2 29 204181 2005 Ford Crown Victoria 151,448 10 14 3 1 2 30 205108 2006 Ford Crown Victoria 146,918 9 14 3 2 2 30 205106 2006 Ford Crown Victoria 146,559 9 12 3 4 2 30 205103 2006 Ford Crown Victoria 146,275 9 14 3 3 2 31 207041 2007 Ford Crown Victoria 131,038 9 13 3 2 2 29 205109 2005 Ford Crown Victoria 135,703 10 13 4 3 2 32 208082 2008 Ford Crown Victoria 128,724 7 12 3 2 3 27 205112 2005 Ford Crown Victoria 141,479 10 14 3 2 2 31 994283 2000 Ford Crown Victoria 160,752 15 16 4 3 3 41 F02306 2003 Ford Crown Victoria 149,074 12 14 3 2 2 33 <18 points Excellet 18-22 points 23-27 points 28 +points Needs immediate Consideration for replacement ROAD PATROL TRAFFIC DIVISION ADMINISTRATION Good Qualifies for Replacement Invitation To Bid Sealed bids will be received at this office until Tuesday, February 17, 2015 at 11:00 a.m. for furnishing: Bid Item 15-127 10,000 GVW Pickup Truck for Fleet Department Bid Item 15-128 8,500 GVW Pickup Truck for Fleet Department Bid Item 15-130 Dodge Charger Police Vehicle for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 6, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 15, 22, 29, February 5, 2015 Metro Courier January 21, 2015 Revised: 1/8/2015 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 Attachment B YES YES YES E-Verify #388164 575215 369935 SAVE Form YES YES YES 5.01 Administrative package $24,917.00 $24,853.00 $24,927.00 5.02 Civil package $26,090.00 $25,881.00 $26,100.00 5.03 Marshal package $27,939.00 $27,492.00 $27,975.00 5.04 Patrol package $29,490.00 $28,961.00 $29,544.00 5.05 Traffic package $29,820.00 $29,242.00 $29,874.00 6.01 HEMI 5.7 Liter engine $500.00 $450.00 $1,985.00 6.02 All-wheel drive $1,500.00 $1,595.00 $4,399.00 6.03 Rear mounted backup sensor system $312.00 $312.00 EXCEPTION 6.04 Rear view backup camera system $312.00 $312.00 EXCEPTION 6.05 Special exterior paint colors each $445.00 $445.00 $445.00 6.06 Police Charger “Convenience Group”$427.00 $440.00 $427.00 6.07 Police Charger “Connectivity Group” NOT AVAILABLE BLUETOOTH IS NOW STANDARD STANDARD-NO CHARGE N/A 7.01 1 each Whelen model SX8BBBB thin line LED light bar $1,635.00 $1,430.00 $1,660.00 7.02 1 each Jotto Desk 425-6175 $435.00 $375.00 $435.00 7.03 1 each Jotto Desk 425-6260 armrest $47.00 $45.00 $47.00 7.04 1 each Jotto Desk 425-3704 cup holder $40.00 $37.00 $40.00 7.05 1 each Havis Shields $280.00 $240.00 $280.00 7.06 1 each Sho-Me model 05.6000 six control switch power $120.00 $120.00 $120.00 7.07 1 each Outlet receptacle $40.00 $25.00 $40.00 7.08 2 each Talon rocker switches $10.00 $10.00 $10.00 7.09 Jumper cable connection $175.00 $165.00 $175.00 7.10 Corner Lighting $390.00 $350.00 $390.00 7.11 1 each Whelen model SLPMMBB Blue/Blue dual LED flasher light $275.00 $240.00 $275.00 7.12 1 each Whelen model SLPMMBA dual LED flasher light $275.00 $240.00 $275.00 7.13 1 each Whelen model Alpha $205.00 $190.00 $205.00 7.14 1 each Whelen model $200.00 $175.00 $200.00 7.15 1 each Setina #10S-C $580.00 $495.00 $580.00 7.16 1 each full lower extension plate with toe kick $70.00 $55.00 $70.00 Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 93 Mandatory Pre-Bid Conference/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 5.00 VEHICLE/OPTIONS REQUIRED Bid Opening Bid Item #15-130 Dodge Charger Police Vehicle for Augusta, Georgia - Fleet Department Bid Due: Tuesday, February 17, 2015 at 11:00 a.m. 6.00 OPTIONAL ITEMS: 7.00 OUTFITTER’S SPECIALTY ITEMS: Page 1 of 2 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 7.17 Rear door panels $195.00 $150.00 $195.00 7.18 Rear side window barriers $175.00 $170.00 $175.00 7.19 Rear seat $450.00 $425.00 $450.00 7.20 Floor Pan $150.00 $150.00 $150.00 7.21 Shotgun mount and lock $275.00 $275.00 $275.00 7.22 Shotgun mount $90.00 $65.00 $90.00 7.23 Push bumper $360.00 $325.00 $360.00 7.24 Headlight guard $295.00 $295.00 $295.00 7.25 # 35 window tint film application $125.00 $125.00 $125.00 7.26 Fire extinguisher $45.00 $55.00 $45.00 APPROXIMATE DELIVERY SCHEDULE: 8 TO 10 WEEKS 90 TO 150 DAYS ARO 6 TO 8 WEEKS 2015 DODGE CHARGER POLICE AUTOMOBILE: Page 2 of 2 Commission Meeting Agenda 5/5/2015 2:00 PM 2015 - Sheriff's Vehicle Request Department:Finance Department - Fleet Management Division Caption:Motion to approve the replacement of 27 Public Safety Vehicles for the Sheriff’s Office Road Patrol Division, Traffic Division and Sheriff's Administration for 2015. Bid 15-130. (Approved by Finance Committee April 28, 2015) Background:In December of 2008, Fleet Management submitted a request to replace public safety vehicles as part of the 2011 Sales Tax Referendum. This referendum was passed which will provide 1.5 million dollars for replacement vehicles for Public Safety each year for 5 years. The items listed below are from funds available for Phase VI of the Sales Tax – fourth year. The initial plan of 2008 (when preparing the Sales Tax Referendum) called for the replacement of approximately 42 patrol/pursuit vehicles per year, however with the production curtailment of the Crown Victoria coupled with the increase in pricing, the number of vehicles being requested has been adjusted/reduced to meet the funds available through Phase VI Sales Tax. The following vehicles are being requested for 2014; 1). Road Patrol Division – 21 pursuit vehicles (Dodge Chargers) at $29,490.00 each or $619,290.00 total. 2). Traffic Division – 4 pursuit vehicles (Dodge Chargers) at $29,820.00 each or $119,280.00 3). Sheriff Admistration – 2 Dodge Chargers (Admin Package) at $ 25,917.00 or $50,688.00 A total of $789,258. Other vehicles will be requested at a later date. Fleet Management is in the process of submitting a request for bids to obtain pricing. The deadline for ordering the Dodge Chargers was release for the end of May. Vehicles will be replaced on a one for one basis see attached assessment sheet. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the police pursuit vehicles (Dodge Chargers) , Bid 15-130. Bids were received from three venders; Akins Ford Corp, Butler Dodge and Thomson Chrysler. Akins Ford Corp was the low bidder. See attached “tab sheet’s for bid results. For the Patrol package, Akins Dodge was low bidder at $29,490.00 each. For the Traffic package Akins Dodge was low bid at $$29,820.00 each. For the Admin package, Aikens Dodge was again the low bidder with $25,314.0000 each. Additional vehicles will be requested once Fleet Management received pricing. Financial Impact:1). Road Patrol Division – 21 pursuit type vehicles (Dodge Chargers) at $ 619,290; Traffic Division – 4 pursuit type vehicles (Dodge Chargers) at $119,280.00 and 2 for Sheriff’s Admin at $50,688.00. The total for the 3 divisions is $789,258.00. Alternatives:1.) Approve the request, 2.) Approve the request in part 3.) Disapprove the request. Recommendation:Approve the request to purchase 27 public safety vehicles for the Sheriff’s Office and declare the replacement vehicles excess and available for auction. Funds are Available in the Following Accounts: Phase VI Sales Tax - Public Safety Vehicles REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM Receive as information 1st qtr 2015 Financial Reports Department:Finance Caption:Motion to approve receiving as information financial reports for the period ended March 31, 2015. (Approved by Finance Committee April 28, 2015) Background:Periodic financial reports are presented to keep the commission apprised of the financial condition of the organization Analysis: Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM Development Agreement with HIX Broad Street, LLC Department:Finance / Administrator Caption:Approve development agreement with HIX Broad Street, LLC in the Downtown Tax Allocation District (TAD 4). (Requested by Commissioner Hasan) Background:In 2013 the Augusta Commission creates the Downtown Tax Allocation District (TAD 4) using the Redevelopment Powers Law (O.C.G.A. 36-44-1). The purpose of a Tax Allocation District is to offer economic incentives to enhance the redevelopment within the district. This will be the first redevelopment agreement in this TAD. Analysis:The use of a TAD has allowed Augusta to offer economic incentives funded by the incremental growth in the tax base of the TAD. The Holiday Inn Express (HIX) is the first business to redevelop a property in TAD 4. The attached development agreement reimburses HIX Broad Street, LLC for its investment in infrastructure redevelopment costs from the Special Fund as ad valorem taxes are collected. Financial Impact:Funds for the reimbursement of the redevelopment costs will come from the incremental growth in TAD 4. No sales tax will be used for the reimbursement of HIX Broad Street, LLC redevelopment costs. The local sales taxes generated by the Holiday Inn Express go to Augusta. Alternatives:n/a Recommendation:approve development agreement Funds are Available in the Following Accounts: fund 294 (TAD 4) REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Acquisition of right of way, temporary easement for construction, and one easement driveway easement to Richmond County, Georgia from Dorothy M. Kendrick- 3390 Tanglewood Dr Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one driveway easement (Parcel 041-1-110-00-0) 3390 Tanglewood Drive. (Approved by Engineering Services Committee April 28, 2015) Background:Due to tax liens and a bank lis pendens the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 520.99 square feet of right of way, 1,444.35 square feet of temporary construction easement, and one driveway easement. The appraised value is $1,800.00 Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office on Tuesday, January 27, 2015 @ 3:00 p.m. for furnishing: Bid Item 14-238 Storage and Site Improvements for Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 600A Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 600A, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, December 18, 2014. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, January 9, 2015 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 600A with a mandatory site visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, January 13, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 18, 25, 2014 January 1, 8, 2015 Metro Courier December 24, 2014 Revised: 8/15/2011 ENVIRONMENTAL SERVICES DEPARTMENT Mark Johnson Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement I Markrono.o, /1'iDirector ,l March 13,2015 SSBJECT: Bid Item 14-238 Storage & Site Improvements - Award Recommendation In response to Bid Item 14-238 - Storage & Site Improvements, three compliant bids were received from the following companies: Richardson Construction, Gearig Brother Civilworks, and Dabbs-Williams. Each submission was evaluated per the criteria in the bid (Bid Abstract attached). Upon careful consideration, it is my recommendation to award the bid to Gearig Brother Civilworks. They submitted an acceptable bid and after thorough examination, we found all aspects of the submitted bid documents to have met the specifications as requested. Thank you in advance for your time and attention. Please feel free to contact me at7O6-592'3201, should you have any questions or require any additional information. MJitgh Attachment Cc: Nancy Williams Phyllis Johnson File Environmental Services Depsrtment 4330 Deans Bridge Road, Blythe, GA 30805 (706) 592-3200 - Fax (706) s92-325s WWW.AUGUSTAGA.GOV 'i-5 !{*# i",T ric 4:5? oo 400egeoaeooooo9*0eo o000000GoG90 000 oooqqq900 oooqqcN@O oooqqqooooNo F OO OOFOOtsOOOOOOFFOO NOO OOOOOOOOOFFFq q q o? q ot q d? a q e a q q e q q q q q a 0q o? al al q q q i? q ol q q q@ oo ooooF{Nooooo@@oo o{t oNoooooood@o(o oo o oN N ooN@@ o {@@@$ odoooN(o Ol- N t HOoNq A o@o @ oaA t'e ai r\ir'i or..i r' oi.ioi q H6dd'H o oo ooooooooooooo oo oo6 0000000009496 06 0qqqqcr:eaqqee eq u?qq gqqqqu?qqqqqqei dci d.idicict.,i.j-icidctctct .ici dttt Fctcicid=idddututd6 66 6 6a N 6666 6 oto@N FddFNds 6- 'a-6- (.- d, oloa6 6 {6@ 6 FNt d ij.j .i e !i =i .iO rA o@ .i o oo ooooooDoooooo oo ooo ooooooooooooE EE EEOecedlqu?qeqq qe qqq qqqqqqqqqqqqd cici ct+r;cicid.,idddddd cici {'{d dcidcidrtdrtddctut6 60 6 6r { OOOO iO *@OOONON@OAO - 6 6N 6 @ DOFD O Od( O NOd.t d dd rt dd d d +c,int o' .i = o 6d NroN.i ooooqoo00000QQOo 90q 9qoaoooooooo aao aooaaoaG9ooa ooo50 0GoooaooooGaooao OOAAOq69qqAoq qO 9qq OOOOOOOQOOeeA OO OOO 69OgOOOOoOoO OOA 8 88 E8E8EEgARE888EqA 888 EEEEEEEsEEEE 8883 Hg B:isEislHBegsgSS gEg *s*33EBHt3gs :g:E nto N tsNNg ;, og8 d @No.i.i o oo 00000-oooo0*o990 000 00a0qo00ao00 000 9 29 5556d,d6d466669s6 666 556665655665 d,d,d ooooooDo60000 00 00D oooooooooooo ooooN@oo@\qrtqqqq qe FoF oo0oo9Q9QQoo ooo<icidcicid j-.ictcicidct ctc, dic'r ggCeqqgqqedd utctcio od N oooo do Foooooo@@oad oN@@ 6 NOtO O OTOOO FddON.i -i + sli 5 .i EEEEEEsssEEE 888es.EBEnE$EBBs es$$Nd dd{oidHN@ otsodoHd@o{ aooeeoooos60 09e JJUU@JTJJE@J OOO oooooooooooo ooooooooooooooq qqqqqqqqqqqqqrtri c,i@ct{NOOOdO@OOOO OdOa66@NOd@ts<dr.o6 q FdFd AO9990AA*OqA OOO E eS E8t8Eesc8EE8E8EE 888s EiR s.h.H.s$.$*$3EssssflB. 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E E =foc ?- c .EoE E E, d coo)!o bo 5 .E io4 F @ts o io ! E!t F oEc, o E!f co! a c,oE !5! 5 o -!.9 F I =z QooooQ o ooYOOOO9 0 00edcicicig d c,irt6.8889E '|', .,@ e gg8'8'p INdNd I ooooooooo6dc,iodidONOOTIi#\ rrqiln, @2 *QOO9 q4 044q9A O OO oooo.iaFl r, l6 4@(o'osc o ooq qeN do G006e 40 cqEqqEooooooooooo6o9aoa6dddddd<OOOONNdNH aaooo0 ooooo ooooooooo.i !t o'ci d rJ oiodood.F:@-:fl N o, D)d ooqqo6 o oF ooqqoiNN 8888888888886-qo.qo-o-oOOOOhdOOOOdNdNd oo4050 oooooooooooooooooNod-o. No-00 a GCOCO Ia x,Eor E 3 !oo 00 00a900 e )J O oo ooo oF:d ci ooooct c;oooo.d .i oo oooodo'o6 88 888888 8pa eggeg.E E.d (tooOO6- ddooooNNdNd 88888ooci.iciP-8-898NF d 00000 <EE<EdJJUJ oooooooo60ddiciddooooNF6ei o' ogooo u uIf, ou?o(oo.ooo. 66J oE .!9 (9 ooooci ctooo{ o-NN oo oo .id EEEEs 88 888888s.Esss Fs EEgsEgoN@N d dOOdduidoo@D6iNdNd q000a oo 444aq9 <EL<rrrUJJUJJJ ooooo ooooooo 60ddtdciqi tsdi6dN6dq N@-6N eqoag o4 8ooolN o oo{' oodto\tsoo{ o .l6:EUE oqo@\Noc eo J FoF o6otoNo'66{ aoJ tso c.9, co co! E.9 ooooci ctooOFa- dt oo ooeqo6NF 88 8EqEE8 Igg gEg.EEE Eoi+ gRgRER di ooooQoooo9cicid.iA3R88Saidi.id 99090 <rr<uUJJdJ oooooqqeqco@oo@od60do- o-oo ooeeo qa ooo90Q o JJ O a9 0oo od+ dNN F o4aioqo66rt o*o: E o .g EEEOv" E=EEI E=€#tr $Eg3z w2s 3HHEF.UeiocrqEFo>5gro-*. EEY ]Ol: @Bfr za=Z=>o>>OFOTOOE6 afE68.ER3 *lo OH =>H*H,^ gEEH o.=-B;of=J -qoorg;sE9g.U.b.EEEEE:.FE=ig!tr6 o 5HEE.E EE HEE5g5* gg tE.EE5*E Ei *E€:HgE EE EEEe.6BP eE -(5 dg d qE 5tsf6EU6s56:9=:359 'BB*sHcs#N =dN8*; UU @mN st + i5 FCL,O<trs6a:ots<ooEroo! !cG @uo o Disadvantaged Business Enterprise Department MEMORANDUM Mark Johnson, Environmental Services Yvonne Gentry, Director Disadvantaged Business Enterprise Department March 17,2015 REVIEW AND APPROVAL OF RECOMMMENDED CONTRACTOR B,d#14-238 Storage and Site lmprovements Yvonne Gentry DBE Director TO: FROM: DATE: SUBJECT: This memo is to transmit the review and concurrence of compliance by Gearig Brothers Civil Works. The Augusta, Georgia code requires a contractor to meet the assign LSBOP Utilization goal or provide evidence of completing good faith efforts. The goal established for Storage and Site lmprovements project is 5%. The bidder/offeror has committed to a minimum of 1.5o/o and has satisfied the good faith efforts. The next phase of this process will be for the DBE Department to work with the bidder/offeror to develop a plan of action to increase their proposed committed LSBOP Utilization goal. The bidder/offeror has agreed to work in cooperation with the DBE Department if awarded the project. The goal setting methodology included the following factors based on good faith efforts of the contractor:o The project total estimated cost. Value of the scope of work where availability exists. Maximum participation to be achieved through locally owned small business Contractor must prepare and submit a monthly utilization report with each pay request to the DBE Department. lf you have questions, please contact me at (706) 821-2406. Disadvantaged Business Enterprise Department 530 Greene Street - Room 6008 - Augusta GA 30901-4414 (706) 82r-2406- Fax (706) 82r-4228 WWW.AUGUSTAGA.GOV 'l-5 i{88 i.S r.i.i 4:5* VENDOR DABBS-WILLIAMS 319 S. WALNUT ST., STATESBORO, GA 30458 GEARIG CIVILWORKS, 621 PONDER PLACE DR, EVANS, GA 30809 RICHARDSON CONSTRUCTION CO 6806 MONTICELLO ROAD, COLUMBIA, SC 29203 ATTACHMENT B YES YES YES ADDENDUMS 1-2 YES YES YES E-VERIFY NUMBER 222733 226337 287886 SAVE FORM YES YES YES BID BOND YES YES YES BASE BID (ITEMS 1 THROUGH 10)$4,093,065.00 $4,087,783.60 $4,576,713.50 The following vendors submiteed a statement of "No Bid": PAUL S AKINS COMPANY, INC. / PO BOX 911 / STATESBORO, GA 30459 REEVES CONSTRUCTION CO / PO BOX 1129 / AUGUSTA, GA 30903 SITEC LLC / 217 FAIRFIELD ST., NE / AIKEN, SC 29801 Bid Opening Bid Item #14-238 Storage and Site Improvements for Augusta, Georgia - Environmental Services Department Bid Opening Date: Tuesday, February 3, 2015 @ 3:00 p.m. Total Number Specifications Mailed Out: 26 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 277 Mandatory Pre-Bid Conference/Telephone Conference Attendees: 6 Total packages submitted: 3 Total No Bid Responses: 3 Total Noncompliant: 0 Page 1 of 1 Commission Meeting Agenda 5/5/2015 2:00 PM Approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC. Department:Environmental Services Caption:Motin to approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC for the Environmental Services Department. (Approved by Engineering Services Committee April 28, 2015) Background:The current landfill property has been owned by the Augusta government since the late 1980s, and has seen a number of changes since then – including the development of landfill cells, gas collection and control system, the addition of the RCSO training facility, shooting range, buildings, and roads; many of which were stand-alone projects. However, this bid item is different – it provides for some much needed site-wide improvements and modernizations, and those improvements will be seen throughout the property. First will be the addition of covered storage which will allow ESD and the RCSO the ability to store assets and items out of the elements and in a controlled environment. This allows for a better quality of care for the equipment than ever before. Secondly, being a good neighbor and continued permit compliance with state stormwater rules is key to both the safety of our staff, customers, and neighbors. The ESD needs to provide better drainage and control of the water flowing on the property, as well as the water exiting the property – again, a site-wide improvement that protects not only the solid waste facility property but also Spirit Creek and other neighboring infrastructure. Analysis:Overall this project provides a variety of benefits to the ESD as well as the government as a whole. First, it provides much needed storage space for equipment and assets. As the role of the ESD has grown, so too has the amount of equipment utilized by the department. By having appropriate storage space for assets and products will benefit the department in several ways. First, items stored will be better preserved and extend their usefulness to the government. Second, based on discussions with the Sheriff’s department staff, we could store a reasonable amount of their emergency ready equipment is such a facility. Finally, with the future plans of relocating the traffic sign shop to the landfill, it will provide the storage for the line striping plastic and sign materials. The current sign shop location was slated to become one of the CNG station locations in the future, as approved in the 2014 budget. This project performs partial excavation of the future landfill cell, which will be utilized for the disposal of the residential solid waste collection program. The dirt excavated from this location will be utilized to fill the old state asphalt plant pit which sits on landfill property. This portion of the project serves two major functions. First, it excavates future landfill space to be utilized by the collections program. Second, it eliminates an attractive nuisance to neighboring ATV’s who continue to find ways to enter the property. Finally, it creates a more usable piece of property. Pinetuckey Shooting Club is located on landfill property. As a small portion of this project, ESD is will utilize a portion of the excavated dirt to construct and/or fortify berms used to catch bullets and protect people. Arguably the largest benefit to this project is correcting some significant storm water drainage issues. Several factors have created storm water challenges for the landfill which need to be addressed. First, with the 2014 ice storm, the ESD receive a large influx of inert materials. This additional volume elevated our inert cell to a point that storm water is now more prevalent, and the area of impact has changed. At this time, when there is a larger rain event, we have storm water leaving our property, ultimately un-managed. We have had to work with our neighbors on several occasions to address our water impacting their property. Therefore, we developed this plan to address those issues. Second, in accordance to the updated inert landfill rules, issued by EPD, our inert landfill much be certified as closed by June 1, 2015. ESD has already modified its solid waste handling permit to address the acceptance of inert materials, and there will be no noticeable change to the public as far as this waste is concerned. However, by closing this portion of the landfill we need to construct the permanent solution to better handle storm water as this area of the landfill will not be a constant. Prior, we could utilize our inbound materials to temporarily deal with storm water, however, with the pending closure, that is no longer an option. Financial Impact:This project will have a fiscal impact of $4,087,784. This project will be funded from the unrestricted fund balance of fund 542. Alternatives:1. Approve award recommendation of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC. 2. Do not approve the award. Recommendation:Approve award of Bid Item 14-238, Storage & Site Improvements, to Gearig Brothers Civilworks, LLC. Funds are Available in the Following Accounts:Fund 542 fund balance REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office on Thursday, October 30, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-209 Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 17, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle September 25, October 2, 9, 16, 2014 Metro Courier October 1, 2014 Revised: 8/15/2011 VENDORS Attachment B E-Verify #SAVE Form Asphalt 2" Thick 3500 SY Curb & Gut 200 LF Concrete Side 4" 200 SF Graded Agg Base 200 CY Saw Cut 25 LF Total Blair Construction P. O. Box 770 Evans, GA 30809 YES 224004 YES $104,160.00 $8,400.00 $1,984.00 $9,860.00 $382.00 $124,786.00 GA-Carolina Paving 3020 Milledgeville Rd. Augusta, GA 30904 YES 100183 YES $79,665.00 $4,070.00 $1,200.00 $8,820.00 $75.75 $93,830.75 JHC, INC. Harris Construction 1736 Barton Chapel Road Augusta GA 30909 YES 262252 YES $80,500.00 $5,000.00 $1,600.00 $2,200.00 $75.00 $89,375.00 Sitec LLC 217 Fairfield St., NE Aiken, SC 29801 YES 212379 YES $94,675.00 $4,270.00 $1,570.00 $10,220.00 $456.25 $111,191.25 Contract Management 1827 Killingsworth Rd Augusta, GA 30904 YES 225306 YES $135,800.00 $13,000.00 $2,000.00 $50,000.00 $625.00 $201,425.00 Lori's Transportation 2824 Frontier Trail Atlanta, GA 30341 YES 53771 YES $124,950.00 $6,120.00 $1,326.00 $10,812.00 $51.00 $143,259.00 Murphy Bros. Construction P.O. Box 459 Appling GA 30802 YES 426742 YES $154,000.00 $8,000.00 $4,000.00 $28,000.00 $500.00 $194,500.00 Richmond Concrete, LLC 920 Molly Pond Rd., Augusta, GA 30901 YES 91818 YES $113,750.00 $6,000.00 $1,700.00 $10,300.00 $125.00 $131,875.00 Total Number Specifications Mailed Out: 22 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 80 Mandatory Pre-Bid Conference: N/A Total packages submitted: 8 Total Noncompliant: 0 Bid Opening Bid Item #14-209 Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement for Augusta, Georgia - Utilities Department Bid Due: Thursday, October 30, 2014 @ 3:00 p.m. Page 1 of 1 AUGUSTA UTILITIES Tom D. Wiedmeicn PE Director Date: February 4,2015 To: Ms. Geri Sams, Procurgment Director From; Tom Wiedmeier EW Re: Bid Item #-14-2}9,Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement Bids for the referenced solicitation lryere received on October 30,2014; JHC, Inc. (Jeffrey Haris Construction) was the apparent low bidder. Because of problems we had with JHC's past perfurmance on a prior conffact, a meeting was held in Procurement with Utilities and JHC, Inc. to discuss the issues. Subsequent to this meeting, seven failing pavement patches performed by JHC were discovered. In one instance, a patch on Robert C. Daniel Parkway failed and several vehicles were damaged. Augusta Utilities had to dispatch personnel to secure the patch with a steel plate. Invoices and photos related to the failed work are attached for your refercnce. In light of the continued substandard work being performed by JHC, we recommend that this bid be awarded to the next low bidder, GA - Carolina Paving, @ol"l' Augusta Utilitiet 360 Bay Street - Suite lE0 - Augusta, GA 30901 l0q 3r24t60 - Fax Qaq 3D41?3 www.augustaSa.gov ahFzlrt E =oL) tgcr.g o!c Eo(J ,h E'c(E oEoPt, (ui,o -9t^l! !() tU.L v|9Ecrtn|!ot40 -e o Eo (!ac(u o J 6)co 'l-aIAg (U crtt! (l)tioe {nIDS tlEt! 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Aor4 Commission Meeting Agenda 5/5/2015 2:00 PM Asphalt patch repair, concrete curb and sidewalk repair replacement for Utilities Department:Utilities Caption:Motion to award bid to Georgia-Carolina Paving for repairs of asphalt and concrete which has been removed for repairs to Utility lines. (Approved by Engineering Services Committee April 28, 2015) Background:Award purchase order to Georgia-Carolina Paving in the amount of $93,830.75 for repairs to asphalt and concrete paving that are necessary after utility repairs have been made. This contract will allow timely, professional repair of paving cuts. Analysis:Approval of this purchase order will allow the Utilities Department to move forward with restoring roadways, driveways and sidewalks in a timely manner after utility cuts have been made for repairs. Financial Impact:Funds are available in account 506043410 – 5311912 Alternatives:No alternatives recommended. Recommendation:Award the purchase order in the amount of $93,830.75 to Georgia-Carolina Paving. Funds are Available in the Following Accounts: Funds are available in account 506043410 – 5311912 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB#328-041110-211828010 and approves funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transistion Plan to Cranston Engineering Group in the amount of $235,796.00. Funding is available in SPLOST VI Reynolds Street Signal Improvements account to be transferred to the ADA Self-Evaluation and Transition Plan upon Commission approval. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Curb and Sidewalks 300,000$ TIA Discretionary 53,726$ Reynolds St 240,000$ 593,726$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET CPB#328-041110-211828010 Augusta ADA Self Evaluation & Transition Plan (Bid 13-180) Change Number One 4.16.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#328-041110-211828010 Augusta ADA Self Evaluation & Transition Plan (Bid 13-180) Change Number One CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB CURB & SIDEWALKS 328-041110-211828010 ($300,000)($300,000) TIA Discretionary Funds ($53,726)($53,726) Reynolds St Impvts 328-041110-211828106 ($240,000) ($240,000) TOTAL SOURCES: ($353,726) ($240,000) ($593,726) USE OF FUNDS ENGINEERING 328-041110-5212115-211828010 $353,726 $240,000 $593,726 TOTAL USES: $353,726 $240,000 $593,726 4.16.2015 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 328-041110-2111828010 Supplemental Agreement Number: 1 Purchase Order Number: P251254 WHEREAS, We, Cranston Engineering Group Consultant, entered into a contract with Augusta- Richmond County on 9/16/2014, for engineering design services associated with the Augusta ADA Self Evaluation and Transition Plan, Bid #13-180, File Reference No.15-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional work for the final phases, Task 1, Task 2, Task 4 and Task 5 of the Consultant Services Agreement for the project. It is agreed that as a result of the above described modification the contract amount is increased by $235,796.00 from $353,726.00 to a new total of $589,522.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2015 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Commission Meeting Agenda 5/5/2015 2:00 PM Augusta ADA Self Evaluation & Transition Plan Department:Engineering Caption:Motion to approve funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transition Plan to Cranston Engineering Group in the amount of $235,796.00 as requested by Augusta Engineering Department. (Approved by Engineering Services Committee April 28, 2015) Background:Title II of the Americans with Disabilities ACT (ADA) requires that municipalities have an ADA Self Evaluation & Transition Plan for evaluating and implementing ADA upgrades in non- compliant areas. The City of Augusta submitted a Request of Qualifications (RFQ Item #13-180) to retain a consultant to provide these services. The Cranston Engineering Group team responded to the City’s RFQ, presented an interview, and was selected to provide the city with a proposal for these services. In September 2014, Cranston Engineering Group was awarded the Design Consultant Services Contract for the project and released for to perform the initial phases which included an Evaluation of Existing Facilities which is now complete. The purpose of this item is to continue the project and move it into the final phases to completion which will include: 1) Community and Staff Evaluation and Involvement, 2) Program Development, 3) Action Steps and Timelines, and 4) Final Self-Evaluation and Transition Plan submitted as proposal for the Augusta ADA Self Evaluation & Transition Plan on April 21, 2014. Analysis:AED requested that Cranston Engineering develop a five task proposal for completing the City’s ADA Self Evaluation & Transition Plan. The total fee to accomplish these tasks was $589,522.00. The funding was limited and it was determined that phasing the tasks would be a method to get the project underway while spreading the funding between 2014 and 2015. Phase I which included Task 3 of the proposal was the Evaluation of Facilities for the amount of $353,726.00 which was recommended, approved and nearing completion. This Item represents Phase II of the project which will carry it to completion with the remaining tasks: Task 1 - Community and Staff Evaluation and Involvement, Task 2 - Program Development, Task 4 - Action Steps and Timelines, and Task 5 Final Deliverables. These tasks will be completed for $235,796.00 Financial Impact:Funds are available in SPLOST PHASE VI Recapture account number to be transferred to the ADA Self-Evaluation and Transition Plan project upon Commission approval. Alternatives:Do not approve and do not complete project. Recommendation:Approve funding for the final phases of the Consultant Services Agreement for the ADA Self-Evaluation and Transition Plan to Cranston Engineering Group in the amount of $235,796. Funds are Available in the Following Accounts: Recaptured SPLOST VI REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T14041211. This request is to award the Construction Contract to E.R. Snell Contracting, Inc in the amount of $11,219,651.80 for TIA project Berckmans Road Widening & Relialignment, Phase I. Funding is available in the TIA Project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,320$ TIA Project Funds 31,980$ TIA Project Funds 11,291,700$ 12,504,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (Bid 11-108) Change Number Four Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1.14.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (Bid 11-108) Change Number Four Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI ($360,000)($360,000) Berckmans Rd Over Raes Creek ($790,000)($790,000) TIA Discretionary ($30,320)($30,320) TIA Project Funds Berckman Road 371-041110-T14041211 ($31,980) ($11,291,700) ($11,323,680) TOTAL SOURCES: ($1,212,300) ($11,291,700) ($12,504,000) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 $390,320 $390,320 328-041110-5212115-211828704 $790,000 $790,000 371-041110-5414110/T14041211 $31,980 $11,291,700 $11,323,680 TOTAL USES: $1,212,300 $11,291,700 $12,504,000 1.14.2015 Commission Meeting Agenda 5/5/2015 2:00 PM Berckmans Rd Widening & Realignment, Phase 1- 15-214- Contract Award Department:Abie L. Ladson, Director Caption:Motion to approve award of the Construction Contract to E.R. Snell Contracting, Inc. in the amount of $11,291,651.80 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, Phase 1, as requested by AED. The Award is contingent upon receipt of signed contracts and proper bonds. (Approved by Engineering Services Committee April 28, 2015) Background:Berckmans Road Widening & Realignment is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. This project will be completed in two phases (Phase 1 and Phase 2). The Project limits are Washington Road to Wheeler Road. Phase 1 improvements starts at Washington Road and ends approximately 150 feet north of Rae’s Creek Bridge Improvement includes; constructing, three lane roadway, with curb, gutter, storm conveyance system, sidewalks, underpasses, lighting and associated landscaping. In January 2015, a Request For Qualifications was released for qualified firms to provide constructing services for this project. Contractors were pre- qualified using Augusta Request for Qualification Procurement process. Analysis:Request for Proposal was received from pre-qualified contractors on March 31, 2015. Firms were evaluated based on qualifications, similar projects completion history, project approach, experience, and construction completion schedule in April 2015. The following firms submitted RFQs and were evaluated: 1. Reeves Construction Co. 2. Beams Contracting, Inc. 3. E.R. Snell Contractor, Inc. Based on the evaluation procedures, E.R. Snell Contractor, Inc. was selected for this project. Financial Impact:Funds are allowable in Project TIA funds account number 371- 041110-T14041211 upon Commission approval. Alternatives:1). Approve award of Construction Contract to E.R. Snell Contracting, Inc. in the amount of $11,291,651.80 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, Phase 1 as requested AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 371-041110-T14041211 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM GDOT LMIG Grant Application – Laney Walker Boulevard Department:Abie Ladson - Director Caption:Motion to approve application to Georgia DOT for Local Maintenance and Improvement Grant in the amount of $100,000 to be distributed to Georgia Regents University for the Laney Boulevard Project as requested by AED. (Approved by Engineering Services Committee April 28, 2015) Background:During its March 17, 2015 regular meeting, the Augusta Commission approved providing $100,000 to Georgia Regents University in support of the Laney Walker Boulevard Project. During the previous week’s Engineering Services committee meeting on March 10, 2015, it was discussed that Georgia DOT had committed $100,000 to the project. That is the basis for this agenda item in that Georgia DOT is providing its contribution as a pass-through grant through the City of Augusta utilizing Local Maintenance and Improvement Grant Economic Development funds. Analysis:Local Maintenance and Improvement Grant will be provided to the City and passed on to GRU at no cost to the City of Augusta. Financial Impact:N/A Alternatives:1) Approve and execute application for submittal to Georgia DOT. 2) Do not approve Recommendation:Approve alternative one. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T13047134. This request is to award the Construction Contract to Reeves Construction in the amount of $828,451.66 for TIA project Pleasant Home Resurfacing. Funding is available in the TIA Project funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Project Funds 285,470$ TIA Discretionary 112,060$ LMIG Funds 430,930$ 828,460$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T13047134 Pleasant Home Resurfacing (Riverwatch to Walton Way Ext) (Bid 14-242) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1.14.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T13047134 Pleasant Home Resurfacing (Riverwatch to Walton Way Ext) (Bid 14-242) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project ($285,470)($285,470) 371-041110-T14041211 TIA Discretionary ($112,060)($112,060) LMIG Funds ($430,930)($430,930) TOTAL SOURCES: ($828,460)($828,460) USE OF FUNDS ENGINEERING 371-041110-5414110/T113047134 $828,460 $828,460 TOTAL USES: $828,460 $828,460 1.14.2015 Commission Meeting Agenda 5/5/2015 2:00 PM Pleasant Home Road Resurfacing (Riverwatch to Walton Way Ext)- 14-242- Contract Award Department:Abie L. Ladson, Director Caption:Motion to approve award of Construction Contract to Reeves Construction Co. in the amount of $828,451.66 for the Transportation Investment Act (TIA) Project, Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext. The Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. (Approved by Engineering Services Committee April 28, 2015) Background:Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. This is the fourth resurfacing project that has been let for construction in Band 1 for the City of Augusta, Georgia. Analysis:Bids were received on October 25, 2013 with Reeves Construction Co. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Blair Construction, Inc. $998,595.32 2. Reeves Construction Company $828,451.66 3. C & H Paving $828,613.84 4. Beam’s Contracting, Inc. $921,212.83 5. E.R. Snell Contracting, Inc. $989,183.25 It is the recommendation of the Engineering Department to award this project to Reeves Construction Co. Financial Impact:Bids came in over above the construction TIA budget amount. Proposed project funds are presented below: 1.Construction TIA Budgeted Amount:$285,462.24 2.TIA Discretionary Funds: $112,059.64 3.LMIG Funds $430,929.78 TOTAL: $828,451.66 Alternatives:1). Approve award of Construction Contract to Reeves Construction Co. in the amount of $828,451.66 for the Transportation Investment Act (TIA) Project, Pleasant Home Resurfacing from Riverwatch Parkway to Walton Way Ext. The Award is contingent upon receipt of signed contracts and proper bonds as requested by AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 371-041110-T13047134, TIA Discretionary and LMIG Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM Procurement of Replacement Parts for Hypochlorite Generation Equipment Department:Utilities Caption:Motion to approve Procurement of Replacement Parts for Hypochlorite Generation Equipment. (Approved by Engineering Services Committee April 28, 2015) Background:Augusta's new and upgraded surface water treatment plants utilize a technology which allows onsite generation of sodium hypochlorite which is used as a replacement for chlorinegas as a disinfectant in drinking water. The system used at our facilities is manufactured by Severn Trent Services. These units require periodic replacement of generation cells due to normal deterioration of the electrodes. The purpose of this procurement is to purchase a replacement cell for one of the units at the Highland Avenue Water Treatment Plant. Analysis:This is a replacement part for an existing piece of equipment which is proprietary in its design and construction. The only source for this procurement is the equipment manufacturer. Financial Impact:$58,600.00 from budgeted funds. Alternatives:No feasible alternatives are available. Recommendation:Approve the sole source procurement of a replacement cell assembly from Severn Trent Services at a cost of $58,600.00. Funds are Available in the Following Accounts: 506043520-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 5/5/2015 2:00 PM Use of Solar Energy Department:Clerk of Commission Caption:Motion to approve tasking the Administrator with contacting the companies enumerated by Mr. Lockett who utilize solar energy to set up a date for a workshop with the Commission to discuss this issue. (Approved by Engineering Services Committee April 28, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on April 21, 2015 and the special called meetings held on April 21 and April 28, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Appointment - Richmond County Development Authority Department:Clerk of Commission Caption:Motion to approve the appointment of Mr. Steven Kendrick to the Development Authority of Richmond County replacing Ms. Peggy Golosky. (Requested by Commissioner Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Urban Redevelopment Agency Reappointments Department: Caption:Motion to approve the reappointments of Ms. Amanda Bryant and Mr. Isaac McKinney to three-year terms on the Augusta Urban Redevelopment Agency Board from April 2, 2015 to April 2, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Appointments District 2 Department:Clerk of Commission Caption:Motion to approve the following appointments representing District 2: Elmyria Chivers, Board of Zoning Appeals; Trazanna Armstrong, Augusta Port Authority; Brenda Brown, ARC Citizens Small Business Advisory Board; Levert Lane, Housing & Community Development Citizens Advisory Board; Arbernice Rouse, ARC Personnel Board; Mary Hamer, Public Facilities Board; Patricia Jefferson, ARC Planning Commission; Paul Thompkins, ARC Tree Commission; Shirmaine Ivey, ARC Sheriff's Citizens Advisory Board. (Requested by Commissioner D. Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Appointment - District 6 Department:Clerk of Commission Caption:Reappoint Charles Paschal to the Board of Zoning Appeals. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 5/5/2015 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: