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2015-03-17-Meeting Minutes
Commission Meeting Agenda Commission Chamber - 3/17/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Harris, M. Williams, Fennoy, D. Williams, Hasan and Smith, members of Augusta Richmond County Commission. Absent: Hon. Davis, member of Augusta Richmond County Commission. INVOCATION: Rev. Gaye Ortiz, Pastor, Unitarian Universalist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Mr. Brad Owens, President Southeastern Filmmakers. RE: Southeastern Filmmakers use of the 600 Broad St. Building. Item Action: None Brad_Owens_3-17.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation was made by Mr. Owens. B. Ms. Brenda Durant, Executive Director Greater Augusta Arts Council. RE: Recent project at the 600 Building. Item Action: None Brenda_Durant.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation was made by Ms. Durant. C. Ms. Heather Milne regarding Augusta Earth Day Celebration. Item Action: None Augusta_Earth_Day_Celebration.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation was made by Ms. Milne. D. Rev. Christopher Johnson RE: Support One Love Augusta on behalf of the Augusta's Interfaith Coalition. Item Action: None Rev._Christopher_Johnson_3-17.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be deleted from the agenda at the request of Rev. Johnson. CONSENT AGENDA (Items 1-29) PLANNING 1. FINAL PLAT – HAYNES STATION, PHASE 5 – S-851 – A petition requesting concurrence with the Augusta Georgia Planning Commission to approve petition by Cranston Engineering Group P.C., on behalf of COEL Development Co., requesting final plat approval for Haynes Station, Phase 5. This residential subdivision is located off Pullman Circle, adjacent to Hayes Item Action: Approved Station, Phases 2 and 3 and contains 60 lots. DISTRICT 3 Haynes_Station_Ph_5.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Marion Williams Commissioner Sammie Sias Passes 2. Z-15-07-SP – A petition requesting concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by COEL Development Co. Inc. requesting a Special Exception to establish a recreation facility (swimming pool) for Hayne’s Station Subdivision per Section 26-1(i) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 2.76 acres beginning at a point located on the northwest right-of-way line of Copse Drive 102 feet, more or less, west of where the centerline of Hayne’s Station Drive intersects – part of Tax Map 064-0-008- 00-0 – DISTRICT 3 1. The proposed construction shall be limited to the structures shown on the site plan, submitted on 2/02/2015. General maintenance and repairs will be applicable to related provisions in the zoning ordinance. 2. Provide proper enclosure of the pool area as required by the state, which shall be no more than 4 feet in height and comprised an iron or vinyl material that aesthetically complements the style of the proposed facility. Item Action: Approved Z-15-07.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Marion Williams Commissioner Sammie Sias Passes PUBLIC SERVICES 3. Motion to approve a request by Jan Scholer for a Special Events Alcohol license for April 6 thru April 11, 2015 to be used in connection with Wild Item Action: Wings Cafe located at 3035 Washington Rd. (In the parkimg lot). District 7. Super District 10. (Approved by Public Services Committee March 10, 2015) Approved WILD_WINGS_-_MASTERS_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with sales from April 6 through April 12, 2015. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Lockett Passes 4. Motion to approve a request by Brett Althoff for a Special Event Alcohol license to be used in connection with Hooters of Augusta for April 6 thru April 12, 2015.(In the parking lot). District 7. Super District 10. (Approved by Public Services Committee March 10, 2015) Item Action: Approved HOOTERS_-_MASTERS_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 5. Motion to approve New Ownership Application: A. N. 15 - 12: request by Kirk Daniel for an on premise consumption Liquor, Beer & Wine license to be used in connection with Mitty's located at 1082 Bertram Rd. There will be Dance. District 7. Super District 10. (Approved by Public Services Committee March 10, 2015) Item Action: Approved MITTYS.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 6. Motion to approve New Application: A. N. 15 - 13: request by Karen Draper for an on premise consumption Liquor, Beer & Wine license to be used in connection with Fuse Restaurant located at 1002 Broad St. There will be Sunday Sales. District 1. Super 9. (Approved by Public Services Committee March 10, 2015) Item Action: Approved FUSE_RESTAURANT.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Sammie Sias. Motion Passes 8-1. Commissioner William Fennoy Commissioner William Lockett Passes 7. Motion to approve New Application: A. N. 15 - 14: request by Aiana Craft for an on premise consumption Beer & Wine license to be used in connection with The Men's Refinery Barber Spa & The Inside Drive located at 953 Jones. District 1. Super District 9. (Approved by Public Services Committee March 10, 2015) Item Action: Approved THE_MENS_REFINERY_BAR.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Sammie Sias. Commissioner William Fennoy Commissioner William Lockett Passes Motion Passes 8-1. 8. Motion to approve New Application: A. N. 15 - 15: request by Ahmed Said Mohammmad Ashel for an on premise consumption Liquor , Beer & Wine license to be used in connection with Sharifa's Hookah Bar & Lounge located at 726 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee March 10, 2015) Item Action: Approved SHARIFAS_HOOKAH_BAR.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Sammie Sias. Motion Passes 8-1. Commissioner William Fennoy Commissioner William Lockett Passes 9. Motion to approve a Resolution urging the United States Congress to extend authorization for federal funding (through the National Park Service) for the Augusta Canal National Heritage Area through 2021. (Approved by Public Services Committee March 10, 2015) Item Action: Approved Resolution_regarding_Augusta_Canal_National_Heritage_Area.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 10. Motion to approve a request by Diana Craft for a Therapeutic Massage Operators License to be used in connection with The Men's Refinery Barber Spa located at 953 Jones St. District 1. Super District 9. (Approved by Public Services Committee March 10, 2015) Item Action: Approved DIANA_M_CRAFT.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes ADMINISTRATIVE SERVICES 11. Motion to approve the 2015 annual bid award for various departments for the purchase of annual bid items. The following annual bid items require the Commission approval: 15-113 Vacant Lot Cleaning Services - Environmental Services Department; 15-035A Rental Uniforms - Environmental Services Department (Approved by Administrative Services Committee March 10, 2015) Item Action: Approved 15-113_Vacant_Lot_Cleaning_Services_-_Annual_Bid.pdf 15-035A_Rental_Uniforms_Annual_Contract.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 12. Motion to approve and update Augusta, Georgia's DBE Program for federally assisted contracts in order to comply with the Department of Transportation's program and update DBE rule 49 CFR Part 23. (Approved by Administrative Services Committee March 10, 2015) Item Action: Approved FTA_Letter.tif Approved_Disadvantaged_Business_Enterprise_Program_Revised_2-2015.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes PUBLIC SAFETY 13. Motion to approve the purchase of equipment racks to facilitate the installation of communications equipment, servers and the demarcation of transmission media. (Approved by Public Safety Committee March 10, 2015) Item Action: Approved Equipment_Rack_Quote.pdf State_Contract_Information.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 14. Motion authorize the Augusta Fire Department to receive payment from Aiken Tech for its use of a Fire Department facility and 9 instructors to put on a live fire training last October in the amount of $2,370; and approve the Fire Department request for a budget amendment to the 2015 budget that will allow the Fire Department to utilize these funds to purchase smoke alarms that will be installed in citizen homes free of charge upon request. (Approved by Public Services Committee March 10, 2015) Item Action: Approved AFD_Invoice___Aiken_Tech_Check.pdf Smoke_Alarm_Specifications.pdf Smoke_Alarm_Quotes.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes ENGINEERING SERVICES 15. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, temporary easement for construction, and temporary driveway easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_Item_-_Richmond_Station_LLC.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 16. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one driveway easement (Parcel 018-0-115-00-0) 374 Heath Drive. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_item_-_On_the_Other_Side.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 17. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-062-00-0) 425 Berckmans Road. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_item_-_Byrom_-_Parcel_3.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 18. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-060-00-0) 2703 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_item_-_Byrom_-_Parcel_5.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 19. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-059-00-0) 2705 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_item_-_Byrom_-_Parcel_6.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner Approve Motion Passes 9- 0. Sammie Sias William Lockett Passes 20. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-057-00-0) 2709 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_item_-_Byrom_-_Parcel_8.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 21. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-058-00-0) 2707 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Agenda_item_-_Byrom_-_Parcel_7.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 22. Motion to approve subject agreement to Christopher Booker & Associates, PC in the amount of $40,000.00. This award will include costs associated with providing AUD construction management services for the Library renovation project. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved director_memo.pdf B141_010615_AugUtil_Arch_CBSignedPDF.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Grady Smith Commissioner William Lockett Passes 23. Motion to approve funding to Wachs Water Services in the amount of $ 249,980.00 for the fees associated with performing an Evaluation & Repair of various valves and hydrants within the Augusta Utilities water system. RFP 14- 237 (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Bid.pdf Request_for_Proposal_sent_to_newspaper.doc 14-237_TAB.xls 14-237_Cumulative.pdf 14-237_Department_Recommendation_Letter.pdf Process_Regarding_RFPs.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 24. Motion to approve the notification of award for a construction contract to Blair Contruction for construction of the Broome Road 8" Water Main Project in the amount of $245,943.34. Bid item #14-244. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Director_s_Memo_2_18_15_Signed.pdf Invitation_to_Bid_sent_to_newspaper_.pdf 14-244_TAB.pdf Sign-in_sheet_for_Mandatory_Pre-Bid_Conference.pdf Mail_List,_Demandstar_Planholders___Planholders_List.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 25. Motion to approve a request from Georgia Regents University for funding in the amount of $100,000 of the GDOT's discretionary funds from the City of Augusta to construct streetscape improvements along Laney Walker Boulevard between R. A. Dent Boulevard and 15th Street. (Approved by Engineering Services Committee March 10, 2015) Item Action: Approved Streetscape_Improvements_on_Laney_Walker_Blvd..pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Marion Williams. Motion Passes 8-1. Commissioner Sammie Sias Commissioner Dennis Williams Passes PETITIONS AND COMMUNICATIONS 26. Motion to approve the minutes of the regular meeting of the Commission held March 3, 2015 and Special Called meeting held March 10, 2015. Item Action: Approved Called_Commission_Meeting_March_10,_2015.docx Regular_Commission_Meeting_March_3_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes SUBCOMMITTEE Pension Committee 27. Motion to approve the Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan - An Ordinance and Adoption Agreement for Augusta, Georgia (GMEBS Plan I) (Amended Effective March 17, 2015). (Approved by Commission in meeting March 3, 2015 - second reading) Item Action: Approved GMEBS_Draft_Amendments.pdf GMEBS_Ordinance_and_Adoption_Agreement.pdf General_Addendum_to_GMEBS_Adoption_Agreement.pdf Service_Credit_Purchase_Addendum_to_GMEBS_Adoption_Agreement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes APPOINTMENT(S) 28. Motion to approve the appointment of David F. Scott to the Richmond County Library Board of Trustees representing District 10. Item Action: Approved Talent_Bank_Application_David_F._Scott.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Marion Williams Commissioner Sammie Sias Passes 29. Motion to reappoint Brad Kyser to the General Aviation Commission - Daniel Field representing District 8. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the correction of the name to Brian Kyzer. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Lockett Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/17/2015 AUGUSTA COMMISSION REGULAR AGENDA 3/17/2015 (Items 30-33) PLANNING 30. Z-15-06-SP – A petition requesting concurrence with the Augusta Georgia Planning Commission to approve with the condition stated below a petition by Denise McKie requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .28 acres and known as 2807 King Street – Tax Map 097-4-238-00-0 - DISTRICT 2 1. That the Family Personal Care Home shall be limited to 4 residents. Item Action: Approved Z-15-06.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve the Approve request for four residents and after the renovations to the home are completed, the applicant can then petition for an additional two residents. Voting No: Commissioner Dennis Williams. Motion Passes 8-1. Commissioner Marion Williams Commissioner William Fennoy Passes PUBLIC SERVICES 31. Motion to approve New Application: A. N. 15 - 06: request by Ok Pun Kartye for a retail package Liquor, Beer & Wine license to be used in connection with OK Wine & Spirits located at 2811 Tobacco Rd. There will be Sunday Sales. Subject to the license not being sold until the trailer in the rear is completely dismantled and the fence screening is in place. District 4. Super District 9. (Approved by Public Services Committee February 23, 2015) (No action taken in Commission meeting March 3, 2015) (Requested by the Petitioner) Item Action: Disapproved OK_WINE_-SPIRITS.pdf Ok_Pun_Kartye.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Grady Smith, Commissioner Dennis Williams. Motion Fails 5-4. Commissioner Wayne Guilfoyle Commissioner Louis Harris Fails (30 objectors noted) PUBLIC SAFETY 32. Present the Information Technology 2014 Annual Report. Item Action: Approved 2014_Information_Technology_Annual_Report.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Smith out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner William Fennoy Passes ATTORNEY 33. An Ordinance to amend Augusta, Georgia Code to place regulations on the launching and operation of unmanned aircraft systems (Drones). Item Action: Approved Ordinance_regarding_regulations_on_drones.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the ordinance with an adjustment to Section F which relates to the effective dates so that Section F reads that the ordinance will be in full force and effect from April 2, 2015 through April 13, 2015 unless otherwise extended by the Commission and that both airport directors be included in future discussions regarding any revisions to the ordinance. Mr. M. Williams and Mr. Smith out. Commissioner Ben Hasan Commissioner William Fennoy Passes Upcoming Meetings www.augustaga.gov Motion Passes 7-0. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve waiving the second reading on this ordinance. Mr. M. Williams out. Motion Passes 8-0. Commissioner Sammie Sias Commissioner Louis Harris Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 34. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 3/17/2015 2:00 PM Attendance 3/17/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Invocation Department: Caption:Rev. Gaye Ortiz, Pastor, Unitarian Universalist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Brad Owens Department: Caption: Mr. Brad Owens, President Southeastern Filmmakers. RE: Southeastern Filmmakers use of the 600 Broad St. Building. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Brenda Durant Department: Caption:Ms. Brenda Durant, Executive Director Greater Augusta Arts Council. RE: Recent project at the 600 Building. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 7068282129 14:28:31 02-26-201 5 AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Mondays of each month -12245 to l:05 p.m. Commission/Committee: (Please check one and insert meeting date) 2t2 Commission Public Safefy Committee Public Services Committee Engineering Services Committee Finance Committee Administrative Services Cornmittee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for IndividuallPresenter Making the Request: Name: Address: Telephone N Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on. the Agenda: Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Room 806 Municipal Building 530 Greene Street Augusta, GA 30901 Telephone Number: 706-82l-1820 Fax Number: 706-821-1838 E-MailAddress: llrnnncrti.Iinug$slilgtgqt Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesdoy preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. Commission Meeting Agenda 3/17/2015 2:00 PM Phinizy Center Department: Caption:Ms. Heather Milne regarding Augusta Earth Day Celebration. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Rev. Christopher Johnson Department: Caption:Rev. Christopher Johnson RE: Support One Love Augusta on behalf of the Augusta's Interfaith Coalition. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Page 1 of1 Augusta, GA FT GORDON Disclaimer: While every efroft is made ta keep information pmvided over the intemet accu?aE and up-to- date, Augusb doas not certify the aut{renhrcity or zccuraq of sr.rch information. No warranties, e.xrtress or implid, ara prcvided for t*e rsords and/or mapping datz hercin, or for their use ar intetprebtion by the User- Map Scale 1 inch = 8OO feet 314/20Ls http ://gismap.augustaga. gov/arcgisoutput/_ags_e8c28f22 jpg 3t4t20ts Commission Meeting Agenda 3/17/2015 2:00 PM Final Plat - Haynes Station Phase 5 Department:Planning Commission Caption: FINAL PLAT – HAYNES STATION, PHASE 5 – S-851 – A petition requesting concurrence with the Augusta Georgia Planning Commission to approve petition by Cranston Engineering Group P.C., on behalf of COEL Development Co., requesting final plat approval for Haynes Station, Phase 5. This residential subdivision is located off Pullman Circle, adjacent to Hayes Station, Phases 2 and 3 and contains 60 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COI]NTY PLANNING COMMISSION REZONING STAFF REPORT Case Numberz Z.l5-07 Hearing Date: Monday, March 212015 Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: COEL Development Co. Inc. Property Owner: COEL Development Co.Inc. Address of Property: 2795 Gordon Hwy Tax Parcel #: 064-0-008-00-0 Present Zoning: R-l (One-Family Residential) Subdivision: Hayne's Station Commission District: 3 (Mary Davis) F'ort Gordon Notification Required: Yes Request.' The applicant is requesting a Special Exception to establish a Recreational Facility per Section 26-1(i) of the Comprehensive Zoning Ordinance for Augusta, Georgia. Background: This case involves a2.76-acre undeveloped tract located on Copse Drive in the Hayne's Station Hayne's Station is a single-family residential development located off Gordon Highway in west Augusta. The applicant proposes to develop a privately-owned and operated recreation facility on the site for the use and enjoyment of subdivision residents and their guests. Much of the surrounding area is undeveloped land, with exception of single-family dwellings in the Hayne's Station subdivision. The subdivision has fow (4) sections and currently contains 139 lots zoned Request Special Exception Recreation Facility (Swimming Pool)Section 26-1(i) R-l (One-Family Residential). About 125 lots homes have been built or being built at this time. Nearby zoning include A (Agriculture) R-lB (One-Family Residential), and R-MH (Manufactured Home Residential). Fort Gordon is located on the opposite side of Gordon Highway from the subdivision. The applicant proposes to establish a privately-owned and operated recreation facility on the subject property. The plan involves construction of two pool houses, an in-ground pool, patio and fence enclosure, and fifteen (15) vehicle parking spaces, all situated on the southern portion of the lot. The pool houses will measure 20' x 30' (600 square feet) and 2l' x 46' (966 square feet). A request to develop a privately-owned and operated recreation facility is subject to meeting the following criteria in Section 26-l(i) of the Comprehensive Zoning Ordinance for Augusta, Georgia. 1. Structures except fences and walls shall be set back at least fifty (50) feet from property lines separating the property from contiguous properties zoned or developed for residential use. 2. Lighting shall be designed so that adjacent properties are not adversely affected. 3. Outdoor activities shall cease at 11:00 P.M. 4. Lounges, clubhouses, and similar facilities shall be designed and operated for use by members and their guests, or patrons who are using the club or recreational facility. Lounges, clubhouses and similar facilities shall be located at least one hundred (100) feet from contiguous properties zoned or developed for residential use. 5. A plan illustrating compliance with the above requirements shall be submitted to the Staff of the Augusta Planning and Development Department before the proposal is placed on the agenda. The Planning Commission shall determine that all of the foregoing requirements have been satisfied, and further, that the benefits of the proposed club, privately owned and operated recreational facility, swimming pool, fishing lake, or similar recreational use are greater than any possible depreciating effects and damages to the neighboring properties. (6) Lounges, clubhouses, and similar facilities shall be designed and operated for use by members and their guests, or patrons who are using the club or recreational facility. Findings: 1. The property has frontage along Copse Drive (approx. 175.57 feet), which is classified as a local road. 2. Proposed lighting will include flood lights on all four corners of each building as well as two (2) porch lights located above the bathroom doors. The flood lights will be pointed downward to shine on the pool and pool deck. 3. Based on an initial site plan submitted on 210212015, it appears the setbacks of the proposed facilities comply with regulatory requirements. The pool houses measure 102 feet from the nearest residential lot, and is situated more than 50 feet from any property line. The pool area is situated within 100 feet of the residential properties to the west. According to the submitted landscape plan, the developer proposes to plant three (3) species of vegetation - cabbage palm and willow oak trees and loropetalum (shrub), mainly in and around the pool - parking area; a 20- foot natural buffer will provide additional separation from adjoining properties to the north and west. 4. The applicant has indicated to staff that the pool will close at 9:00 P.M. during the swimming season. The lock used on the gate will not allow access to the pool after this time. 5. The proposed facility will have handicap accessible men's and women's restrooms. 6. The submitted plan shows 15 vehicle parking spaces. Since the minimum number of parking spaces is not been clearly defined in the zoning ordinance, the required amount of spaces is at the discretion of the Planning Director. 7. There will be a black, vinyl-coated fence around the deck area enclosing the pool as required by the state, which will be about 4 feet in height. Project Analysis: The developers of the Hayne's Station subdivision propose to develop a vacant tract into for their recreational facilities, which consists of two pool houses and an in-ground pool. Based on the Special Exception guidelines in Section 26-l(i) of the Comprehensive Zoning Ordinance, the request meets the minimum setback requirements for proposed facilities. The submitted site plan clearly indicates that all structures are more than 50 feet from the boundary of residentially- zoned or developed lots, and are more than 100 feet from the property line to the west. The applicants are amenable to the time restriction for the use. The facilities will be accessible from Copse Drive. There are 15 vehicle parking spaces designated to accommodate for traffrc generated by the site, however, it is at the discretion of the Planning Director to determine whether the number of spaces being proposed is sufficient. Staff finds that the request will improve the general well-being of residents in the community. Preliminary Staff Recommendation: The Staff recommends APPROVAL of this Special Exception petition with the following conditions: 1. The proposed construction shall be limited to the structures shown on the site plan, submitted on 210212015. General maintenance and repairs will be applicable to related provisions in the zoning ordinance. 2. Provide proper enclosure of the pool area as required by the state, which shall be no more than 4 feet in height and comprised an iron or vinyl material that aesthetically complements the style of the proposed facility. Planning Commission concurred. Note: The information included in this staff report represents the best available information at the time it is written, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. 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Inc. requesting a Special Exception to establish a recreation facility (swimming pool) for Hayne’s Station Subdivision per Section 26-1(i) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 2.76 acres beginning at a point located on the northwest right-of-way line of Copse Drive 102 feet, more or less, west of where the centerline of Hayne’s Station Drive intersects – part of Tax Map 064-0-008-00-0 – DISTRICT 3 1. The proposed construction shall be limited to the structures shown on the site plan, submitted on 2/02/2015. General maintenance and repairs will be applicable to related provisions in the zoning ordinance. 2. Provide proper enclosure of the pool area as required by the state, which shall be no more than 4 feet in height and comprised an iron or vinyl material that aesthetically complements the style of the proposed facility. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COT]NTY PLAI\NING COMMISSION REZONING STAFF REPORT Case Number: 2.15-06 Hearing Date: Monday, March 212015 Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: Denise McKie Property Owner: Denise McKie Address of Propertyz 2807 King Street Tax Parcel #z 097 -4-238-00-0 Pres ent Zoningz R- I A (0 ne-f,'amily Residential) Subdivision: New Belmont Commission District: 2 (Dennis Williams) Fort Gordon Notification Required: N/A Request: The applicant is requesting a Special Exception for a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. Background: This case involves a 0.28-acre tract located on King Street, approximately 230 feet south of Rudy Drive. According to tax records, the one-story ranch house was constructed in 1948 and measures 1,025 square feet. The appticant intends to construct a 16' x 22' (352 square-feet) addition to the rear of the residence to serve as an additional bedroom. The rear yard is entirely enclosed by chain-link, wood and wire fencing. A handicap ramp is located in the front yard and attached to the porch. Request Special Exception Family Personal Care Home Section 26-1 (h) The general land development of the area is medium-density residential and many of the properties located east of Richmond Hill Road are zoned R-lA (One-Family Residential). A minor commercial node exists to the south, at the intersection Richmond Hill Road and Lumpkin Road, and is zoned B-l (General Business). While homes in the area appear to originate from a particular period and similar style, alterations to homes in the area have resulted in variations in residential size and appearance. The applicant is requesting a Special Exception for a Family Personal Care Home in an R-lA (One-Family Residential) zone. The zoning ordinance states that Special Exceptions may be permitted in any zone where such uses are deemed essential or desirable to the public convenience or welfare and are in harmony with the various elements or objectives of the Master Plan / Planning Document in effect. A request for a Family Personal Care Home is subject to meeting the following criteria in Section 26-l (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. 1. May not be established within 1,200 feet of a lawfully existing family day care home, adult day care facility, transition housing, or another family personal care home in A, R or P zones; 2. Shall not be located in areas where the health, safety and welfare of the residents would be compromised; and 3. The Planning Commission shall determine that the foregoing requirements have been satisfied and further, that the benefits of the proposed family personal care home are greater than any possible depreciating effects and damages to neighboring properties. It will be necessary for the applicant to provide verification that the home is in compliance with the Georgia Department of Community Health and meets the requirements of Chapter 111-8- 62.01 of the O.C.G.A. The applicant must also obtain a business license from Augusta, Georgia. The fire marshal should also inspect the home to ensure compliance with applicable codes. Findings: 1. A Planning and Development Department code enforcement officer inspected the property and found: o The property has three (3) bedrooms and one (l) full bathroom and one (1) half bathroom. The proposed rear addition will replace an existing bedroom. . There is a living room, dining room and kitchen. o The structure has a sufficient amount of fire safety equipment and smoke detectors. The exhaust fan over the stove does not work and is in need of repair; other cosmetic updates have been made, including the installation of new windows without a permit. The handicap ramp located at the main entrance is in good condition. There will be no private space for the caregiver, rather "Bedroom 3" will be converted into a family room and sleeping accommodations will be made of the space. There is no sidewalk along either side of the street. Refer to the project analysis for additional information on the occupancy of the bedrooms, and layout and size of existing rooms. This summary is an initial inspection resulting in case no. CE20150000581. 2. According to Planning and Development Department records, there are no family personal care homes in the immediate area. There are no lawfully existing family day care homes, adult day care facilities, transition housing or another family personal care home within 1,200 feet of the subject property. 3. Crime statistics obtained from the GIS Crime Mapping, based on data supplied by the Sheriffs Department, indicate several reported incidences of criminal activity, to include thirteen burglaries and other theft of personal property, in the general vicinity of the property in the last six (6) months. Many of the reported offenses occurred on the same street and nearby streets in the neighborhood. 4. The personal care home would have six (6) clients and be owner-operated on a twenty- four hour basis. 5. This petition will not result in any substantial physical changes to the residence. The applicant intends to construct a rear addition to the residence. 6. The enclosed rear yard provides opportunities for outdoor activities. 7. The site contains an approximately 8' x 60' driveway (measured from the street r-o-w) for parking, but remains unimproved at this time. 8. The structure is currently served by city water and sewer lines. 9. The applicant will have to obtain a license with the State of Georgia, and prove compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A. 10. The applicant must obtain a Business License from Augusta, Georgia. Project Analysis: The family personal care home will be owner-operated but include an additional caregiver. The residence is clean and in fairly good condition. Comments from the initial inspection report, coupled with the submitted floorplan indicate some concerns over the layout of the residence. The submitted floor plan shows three existing bedrooms, o'Bedroom 1", "Bedroom 2" and "Bedroom 3". Based on the sizes of the rooms, "Bedroom 1" could accommodate two residents, "Bedroom 2" only allows for one resident. The proposed bedroom addition may be occupied by up to three residents. There will not be a private bedroom or space o o o a for the caregiver. Following the completion of the addition, "Bedroom 3" will be converted into a family room and sleeping accommodations will be made there for the caregiver the bathrooms may pose challenges as they are small and may not fully accommodate client needs. The International Property Maintenance Code requires a living room with 6 or more occupants to be a minimum of 150 square feet, and the dining room a minimum of 100 squa"re feet. The plan shows a dining and living room combination with a total of 288 square feet - this number will surely increase once "Bedroom 3" is converted into a family room. The applicant indicated that an appointment has been scheduled to repair the broken exhaust fan over the stove. Upon review of the existing building layout, it remains evident that these issues must be addressed. Crime statistics data supplied by the Sheriffs Department indicate several reported incidences of criminal activity in the general vicinity of the property in the last six (6) months. Preliminary Staff Recommendation: The Staff reserves its recommendation pending further discussion anilor dissemination of additional information during the Planning Commission hearing. The Planning Commission approved the petition with the stipulation that the family personal care home be limited to four (4) residents. Note: The information included in this staff report represents the best available information at the time it is written, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, research done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. 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That the Family Personal Care Home shall be limited to 4 residents. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission APPLICATION FOR AUGUSTA RICHMOND COI]NTY ONE DAY SPECIAL EVENT ALCOHOL LICENSE WILL TIIERE BE FOOD SERVED AT TIIIS EVENT IF EELD ON SUNDAY YES NO PROOF OFNON-PROFITSTATUS REQUIRED- 5OI C srATE oF GEoRGIA, AUGUsTA RICHMoND couNTy, r, 'J)*'^., i }{r,, ( u - Do soLEMNLy swEAR, SUBJECT To rHE pENALTIES or raLse sweenrNc, rHarTnr - STATEMENTS AND ANSWERS MADE BYME AS APPLICANT IN ALCOHOLIC BEVERAGE APPLICATION ARE TRUE. \a \_f I f3 di*B I&Ere IEHffi IH.EJ I FnL [,lJs.,\clc e"$J M PRODUCTS TO BESOLD , BEER tv1,wrNE 6 2MIx DRINKS T VI LICENSE FEE NON.PROFIT $ LICENSE FEE FOR PROFIT $ LICENSE ACCOUNT # DATE ISSUED BUSINESS / ORGAMZATION NAME ?oqc U**htn.)on twe L/rttnt toDATE DATE AND TIME OFTHE EVENT MAILING ADDRESS I 3Jargq d.-*l^,* hot NAME/ TYPE OF EVENT: A**"v 'r-tJwl<- fu, f CA STATE ADDRESS (PLACE OF EVENT) 3oFt t t :(,^r$,,, fZ-I. G,k \oeio'7 STATE ZTP NAME OF PERSON RESPONSIBLE FOR EVENT: i)d.a,r'l S-1.,,,( ",r- H.ME loonrss 355-6 M)&-uok l/n- G"*CITY STATE sccIALSEcuRI-rYNorJ#lt*zlffrILp, - . wPRKJele=3to4=L_ I ntCE: Uh,4<- FEDERAL r.D. No. 8o - o€3oZa>cA. sALEs rAxNo. 9oA- (l?1i 1 RECOMMENDATIONS APPROVED DENIf,D SHERIFF MAYOR LICENSE DEPT AppLrcATroN ()APPROVED ()DENrEn DATE Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve a request by Jan Scholer for a Special Events Alcohol license for April 6 thru April 11, 2015 to be used in connection with Wild Wings Cafe located at 3035 Washington Rd. (In the parkimg lot). District 7. Super District 10. (Approved by Public Services Committee March 10, 2015) Background:This is a yearly event for Masters week. Analysis:The applicant meets the requirements of the City of Augusta Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $360.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission //1fr>rez-2APPLICATION FOR AUGUSTA RICHMOND COUNTY ONE DAY SPECIAT EVENT ALCOHOL LICENSE ilzzAPRODUCTS TO BE SOLD BEER ilIwrNE 0o Mrx DRTNKS iXl LICENSE FEE FORPROFIT $ LICENSE ACCOUNT # b/r'-/z DATE ISSUED / oRG.{MZATION NAME > of fuluJa DATE AND TIME OFTHE EVENT DArE "a lq lfitb r*r,4ftLm l;N'"l'oDan MAILING ADDRESS /r3q ili ADDRESS (PLACE OF EVENT) 70?01 NAME / TYPE OF EVENT: /v4 d,,L H.ME ADDRE'' /o,l? d.[|hn*n Ontt ["s,S socrAl sEcqRrrY wo' rEr-p3-qpffilr{oME fzir,l $T.[. i ir,5 DATEOFBIRTH:,lyrF;{;+!!oLil GA. SALESTAXNO. w,,L TTTERE Bf, FooD sERvED AT Trrrs E'ENT IF HELD oN suNDAy *, X *o n\ A\{.}t PROOF OFNON-PROFTTSTATIIS REQUTRED_ s01 c STATE OF GEORGIA, AUGUSTA RICHMOND COUNTY,I, DO SOLEMNLY SWEAR, SUBJECT TO THE PENALTIES OT STATEMENTS AND ANSWERS MADE BY ME AS APP FORGOINGALCOHOLICBEVERAGE APPLICATION ARE TRUE. APPLICANT'S RECOMMENDATIONS APPROVED DENIED SIIERIFF MAYOR LICENSE DEPT APPLTCATTON ()APPROVED ()DENTED DATE Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve a request by Brett Althoff for a Special Event Alcohol license to be used in connection with Hooters of Augusta for April 6 thru April 12, 2015.(In the parking lot). District 7. Super District 10. (Approved by Public Services Committee March 10, 2015) Background:This is a yearly event held during Masters week. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $420.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond CountY 1815 Marvin Griffin Road Augusta, GA 30906 ALCOHOL BEVERAGE APPLICATION Alcohol Number Name of Business City Applicant Name and Address: Year Alcohol Accorrnt Number /il41- lfu State Hom "pno""@ltrTr- r Dfrtn1trT' a oi 5P*/'Eowtl4 t ^t jc l-A tv€--EtilA; 6rt ?ofio"i D.o.B. l2-t>-ll?b 1. 2. J. 4. 5. 6. 7. Applicant Social Security # If Application is a transfer, Nt r list previous Applicant' - 8. 9. Business Location: Map & Parcel Zoning Location Manager(s) Is Applicant an American Citizen or Alien lawfully admitted for permanent residency? QQYes ( )No OWNERSHIP INFORMATIOT i Corporation (if applicable): Date Chartered:e-5-lf Mailing Address: Name of Business Attention Address City/State/Zip OwnershipType: ( )Corporation ( ) Partnership f{ Individual Corporate Name:t , t-LL List name and other required information for each person having interest in thrs business. Position SSNO #Address Owplf " SFnrrowl+*t"N- lrktJE 15. What type of business will you operate in this location?( ) Restaurant ({ Lounge ( ) Convenience Store( ) PackageStore ( ) Other: Total License Fee: $ Prorated License Fee: (After July I ONLY) $ Have you ever applied for an Alcohol Beverage License before: __)l eS If so, give year of application and its disposition: AOD d , p-voq- Are you familiar *ilh 9?o_.gia and Augusta-Ri 10. I l. 12. 13. 14. 16. Sundav Sales Retail Packaee Dealer 17. alcoholicbeverages? (X|Y"" ( )N;If so, please initial. 18.Attach a passport-size photograph (front view) taken within two years. Write name on back of the dealer submitting the license application. 19. Has any liquor business in which you hold, or have held, any financial interest, or are employed, or have been employed, ever been cited for any violation of the rules and regulations of Richmond County or the State Revenue Cotnmission relating to the sale and distribution of distilled spirits? ( ) Yes (X No If yes, give full details: ''.qf,*, 20.Harr" yo, "'t^. bien arrested, or held by Federal, State, or other law-enforcement authorities, for any violation of any Federal, State, County or Municipal law, regulation or ordinance? (Do not include traffic violations, with the exception of any offenses pertaining to alcohol or drugs.) All other charges must be included, even if they are dismissed. ( ) Yes b<) No If yes, give reason charged or held, date and place where ch,uged and its disposition. List owner or o.wners of building and property. daxv 6. q E$ b €rle Y L 21. 22.List the name and other required information for each person, firm or corpc,ration having anv interest in the bustness.' llo N{L 23. If a new application, attach a surveyor's plat and state the straight line distlnce from the property line of school, church, library, or public recreation area to the wall of the building where alcohol beverages are sold. A.) Church B.) Library C.) School D.) Public Recreation State of Georgia, Augusta-Richmond County, [,E tl-tc Danttlzt* Do solemnly swear, subject to the penalties of false swearing, that the statements and answers made by me as the applicant in the forgoing alcoholic beverage application are true. t ,/;J_C 24. 25. I hereby certify that is personally linown to be, that he/she signed his/her name to the foregoing application stating to me that he/she knew and understood all statements and answers made herein, and, under oath actually administered by me, has sworn that said statements and answers are true. This _ day of , in the year _ Notary Public FOR OFFICE USE ONLY The Board of Commissioners on the day of (Approved, Disapproved) the forgoing application. Applicant Signature Department Recommendation Approve Deny Comments Alcohol InsDector Sheriff Office Fire Insoector Administrator Date in the year Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 15 - 12: request by Kirk Daniel for an on premise consumption Liquor, Beer & Wine license to be used in connection with Mitty's located at 1082 Bertram Rd. There will be Dance. District 7. Super District 10. (Approved by Public Services Committee March 10, 2015) Background:This is a new ownership application. Formerly in the name of Vincent Clayton. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,696.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County l8l5 Marvin Griffin Road, Augusta, GA 30906 ALCOHOL BEVERAGE APPLICATilON l. )., J. 4. 5. Alcohol Number Year Name of Business Applicant Name and Address: Applicant Social Security # : If Application is a transfer, list previous Apphcant: Alcohol Account Number fuL' ltgto zip 3 o7o I hone(frS6t ) b0f &8EV t-r3 -o 7 State Home 6. 7. Br:sinesslAddress -_ I Og_2_) D.O.B. 8. 9 10. Business Location: Map & Parcel Location Manager(s) Is Applicant an American Citizen or Alien lawfully admitted for permanent residency? (X)Yes ( )No OWNERSHIP INFO Corporation (if applicable): Date Chartered: Mailing Address: Name of Business Attention Address CitylStatelZip LLA Ownership Type: (l') Cqqporation ( ) Partnership ( ) Individual Corporate Name: List name and other required ififormation for each person having interest in this business. 15. What type of business will you operate in this location? ()QRestaurant ()Lounge ()Conveniencestore ( )PackageStore l( )Other: License Ini"ormation Total License Fee: $ Prorated License Fee: (After July I ONLY) $ Have you ever applied for an Alcohol Beverage License before: lf so, give year of application and its disposition: you familiar with ia andtAugusth-Richmond County laws regarding^the sale of 11. 12. 13. 14. 16. t7. Position ISSNO# lAddress alcoholic bevera'ges? (() Yes ( ) No If so, please initial. 18.At:ach a passport-size photograPh (frrrnt view) taken within two years. Write name on back of the dealer submitting the license application. 19. Has any liquor business in which you hold, or have held, uny financial interest, or are empioye<i, or have been employed, ever been cited for any violation of the rules and regulations of Richmond County or the State Revenue Commission relating to the sale "r,d ditt ibrtion of distilled spiriis? ( ) Yes ft) No lf yes, give full details: l'*-\-?-* ./' ..1'r ' t ' lS,: l.: ' -i r: i:, Have you ever been arrested, or held by Federal, State, or other law-enforcement authorities, for any violation of any Federal, State, County clr Municipal law, regulation or ordinance? (Do not include traffic violations, with tlre exception of any offenses pertaining to alcohol or drugs.) All other charges must be included, even if they are dismissed. ( ) Yes (K) No i If yes, give reason charged or held, date and place where charged and its disposition. lf a new application, attach a surveyor's plat and state the straight line dista.nce from the property line of school, church, library, or public recreation area to the wall of the building where alcohol beverages are sold. A.) Church B.) Library C.) School D.) Public Recreation State of Georgia, Augusta-Richmond County, I, Do solemnly swear, subject to the penalties of false swearing, that the statements and answers made by me as the true. forgoing alcoholic beverage application are t Signature V 25. I hereby certify that is personally known to be, that he/she signed his/trer name to the g application stating to me that he/she 20. List owner or owners of building and property. Ao..Io,- H,.lLt tr,r*"21. 22. List the name and other required information for each person, firm or corporation having any interest in the business. t ,xfo o.[fu ..s 23. 24. knew and understood all statements and answers made herein, and, under oath actually administered by me, has gworn that said statements and answers are true. This llh dayof {<-br,tart ,intheyear 2r/{- L'ftn{ t Notary Public FOR OFFICE USE ONLY MyGommlsslon Explrrr. Matuh 5,2010 Department Recommendation Approve Deny Comments Alcohol Insoector Sheriff Office Fire lnspector The Board of Commissioners on the day of (Approved, Disapproved) the forgoing application. Administrator Date , in the year Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15 - 13: request by Karen Draper for an on premise consumption Liquor, Beer & Wine license to be used in connection with Fuse Restaurant located at 1002 Broad St. There will be Sunday Sales. District 1. Super 9. (Approved by Public Services Committee March 10, 2015) Background:The applicant was approved for a license in 2014 at a different location. There were some problems with the location and she never opened for business there so she is moving to the new location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,925.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Riclimond C ounty l8l5 Ivlarvin Griffin Road Augusta, GA 30906 Alcohol Number t. 2. 3. 4. 5. ?"S "aq trp4./zip - Uoe'osrll 6. Ff ALCOHOL BEVERAGE APPLICATIOhI Year Alcohol Account Number p/{:1 Name of Business Business City Applicant Social Security # If Application is a hansfer, list previous Applicant: Business Pfrone CJ Applicant Name and Address: (&3_) 10. Business Location: Location Manager(s) Is Aplicant an American Citizen or Alien lawfully admitted for permanent residency?gTtes ( ) No OWNERSHIP IN Corporation (if applicabie): Date Chartered: Mailing Address: 11. 12. I3. 14. Name of Attention Address City/Statelzip Ownership Type: Corporate Name: List name and other required information for each tl*J.tsio,t! Dn, ire having in this business. What type of business will you operate in this location? Total License Fee: $-leolotatLlcenseree: Dr Prorated License Fee: (After July 1 ONLY) $ Have you ever applied for an Alcohol Beverage License before: n o 17. the 'sale of alcoholic beverages? tyJYes ( ) No [f so, please initial'X-y-_---- Name Position SsNr:l'# I address trnterest Sn r-tA-('ir.a"L:k Str (r,^r}r"'nr SqE^"{ - G\S'I d?o I)iarra C ,rnW qq ,tza 15. License Information 16. 18.Attach a passport-size photograph (front view) taken rvilhin two years. Write name on back of the dealer submitting the license dLpplication. 19.Has any liquor business in which you hold, or have held, any,financial interest, or are employed, or have been employed, ever been cited for any violation of the rules and regulations of Richmond County or the State Reyenue Commission relating tr: the sale and distribution of distilled spirits? ( ) Yes QlNoIf yes, give full details: 20.Have you ever been arrested, or held by Federal, State, or other law-enlbrcement authorities, for any violation of any Federal, State, County or Mrrhicipal law, regulation or ordinance? (Do not include $affic violations, with the exception of any offenses pertaining to alcohol or drugs/All other charges must be included, even il they are dismissed. ( ) Yes (lzf No If yes, give reason charged or. held, date and place where charged and its disposition. owners of building and property. ,--lrt-t,- (r r-;r"tlpClrr t/ 22. List the name and other required infonnation for each person, firm or corporation having any interest in,the ,business. .l If a new application, dttach a srlrveyor?s piat and state the straight line distance from the property iine bf school, chuich, library, or public recreation area to the wall of the List21. \* 23. 24. c) D.) SchoolA.) Church B.) Library The Board oiCommissioners on the day of (Approved, Disapproved) the forgoing application' Public Recreation , 25. State of Georgia; Augusta-Richmond County,I, Do solemnly swear, subject to the penalties of false swearing, that the statements and answers made by me hs the applicant in the forgoing alcoholic beverage application are true. I hereby certifr that that he/she signed hislher name to the foregoing application stating to me that he/she knew and 8ll statements and Answers made herein, and, under oath actually admini sv/orn that sai and answers are true. This ttre yearCgotS Notary Public is personally known to be, Department Recommendation Apppve Deny Comments Alcohol trnSpector Sheriff Fire Inspector Adrninistrator Date in the year Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15 - 14: request by Aiana Craft for an on premise consumption Beer & Wine license to be used in connection with The Men's Refinery Barber Spa & The Inside Drive located at 953 Jones. District 1. Super District 9. (Approved by Public Services Committee March 10, 2015) Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Alcohol Number Augusta-Richmond C ounty 1815 Marvin Griffin Road Augusta, GA 30906 ALCOHOL BEVERAGE ATIPLICATION Year Alcohol Account Number ,lQ/f Name of Business 1:) Business Address -? 6 Rf,la'A i.tCity rn{u5r a. State 6 & Zip _3t1oj- Business Phone (2S1) J$:5$fr1-Home Phone (___J Applicant Name and Address: fi Applicant Social Security #D.O.B. n i- n i- i?5 If Application is a h4nsfer, list prevrous Appltcanr: I hrrrt S r;J n"mn--,o,*! 4 s l*e ( 8g4 mqhelle Cot,.( L (,v rte*oU,"rrGA Business Location: MapP Parcel Zoning LocationManager(s) /L".,.J S ,f t ntrlrr,, ad ASh, \ Is Applicant an American Citizen or Alien lawfully admitted for permanent residency?()QYes ( )No OWNERSTilP INFORMATION Corporation (if applicable): Date Chartered: Mailing Address: NameofBusiness a\-,.-drfr.,g \r,.-r-\ \.av n*J L ,,.".?,:_., LCAttention City/State/Zip . _ {?, % ft CA 3o4rry l-ownership Type: ( ) corporation fi) Parrnership ( ) Individna-trc List name and other required information for each person having interest in this business. 15. What type of business will you operate in this location?( ) Restaurant( ) Package Store Trr:tal Licgpse Fee: $ Prorated License Fee: (After July 1 ONLY) S Q()Lounge ( )Convenience.Store( ) Other: 16. Have you ever applied for an Alcohol Beverage License before: If so, give year of application and its disposition: Are you familiar with Georgia and Augusta-Richmond County laws regarding the sale of - /r{ 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 13. 14. I l. 12. License Information 17. alcoholic beverages? (g1) Yes ( ) No lf so, please initial. 4 _ 18.Attach a passport-size photograph (front view) taken rvilhin two years. Write name on back of the dealer submitting the license application. If yes, give full details: -or other law€ntorcement authorities, for any violation of any Federal, State, County or Municipal law, regulation or ordinance? fl)o not include traffic violations, with the exception of any offenses pertaining to alcohol or drugs.) All other charges must be included, even il'they are dismissed. ( ) Yes (il) No If yes, give leason charged 5it "ld, date and place where charged and its disposition' " h^*'g any interest in the business. e from the property iine of school,. church, library, or public recreation area to the wall of the building where alcohol beverages are sold. A.) Church B.) Librarv C.) School D.) Public R.ecreation 24. State of Georgia, Augusta-fuchmond County, I, Do solemnly swear, subject to the penalties of false answers made by me as the applicant in the forgoing swearing, that the statelnents and beverage application are 19. Has any liquor business in which you hold, or have held, any financial interest' or are employed, br have been employ"d, "n", been cited for any violation of the rules and regulaiions of Richmond County or the State Revenue Commission relating to the sale und dirtribution of distilled spirits? ( ) Yes (}Q No 20. 2t. 22. 23. 25. true. Department Recommendaticn Alcohqllnspgqtg! Sheriff iffi'5dl,,f,";1 Approve Applicant Signature I hereby certiff that is personally knorvn to be, that he/she signed his/her name to the foregoing application stating to me that helshe knew and understood all statements and answers made herein, and, under oath actually _.-:l_---l --___l---l_l Comments ,* "ou.o oiCommissioners on thNia day of (Approved, Disapproved) the forgoing application' List owner or owners of building and property' has srrior#hat said statements and answers are truQ.-,r t€fuu arut , in the y"u, ,-x 013 . Adrninistrator Date in the vear Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15 - 15: request by Ahmed Said Mohammmad Ashel for an on premise consumption Liquor , Beer & Wine license to be used in connection with Sharifa's Hookah Bar & Lounge located at 726 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee March 10, 2015) Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of &4,716.00. Alternatives: Recommendation:Plannig & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Resolution regarding Augusta Canal National Heritage Area Department:Clerk of Commission Caption:Motion to approve a Resolution urging the United States Congress to extend authorization for federal funding (through the National Park Service) for the Augusta Canal National Heritage Area through 2021. (Approved by Public Services Committee March 10, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: - " ;ilid ;.iffi; bra.rr NrsNr 1815 MARVIN GRIFFIN ROAD AUGUSTA GA 30906 2) 3) l) Fult Name of Applicant:D ; An^ fn ,'a hn-lle Ca*ff a ./l Home Address: I I 4) Trade name of Business of which personnel statement is a part of: TelephonenrW High SchootDiploma: ,r, Ao- n. oreinr,, lL-/U'f rc or GED: Yes Lllss*< 5) 6) Business Address: Business Telephone: Place of Birth: Naturalized:Date, Place and Court: Certification No: l0)Martialstarus: (rfManied, ( )Divorced ( ) Separated() Widowed( ) Single( ) 11) If married, divorced, or widowed, complete the information requested below. 7) Position of Applicant in Business: )lnnef 8) e) Other used in ages, ali stagename, and or nicknames - l-J t U.S.Crttizen{{es ( )no Full name or spouse: SCul--l--fhgrnf . Cr^Pl ss#- t2) Applicants: ueight: 5 5 weight: I 3\ Ar"' t/ | a) -- color Hair: ,ff Okt nr color Eves: (t1r SUJ^ ent Records:Give most recent first. Ifself ILeason for LeavingFt"* T To I occupation and Description of Si4eia( f'&cts List in reverse ch ical order all of residence for the l5) References: Give three personal references, not relatives, former employers, fellow employees, or school teachers, who are responsible, reputable, adults, business or professional men or women, who have known you well during the past five years. Q.{ame, residence, known). A,"tr..r*d 16) Military service: ( Serial numbers, branch of service, period of type ofdischarge) number1t5 I 7) Have you ever been arrested, or held by Federal, State, or other law enforcement authorities, for any violations ofany federal, state, counry or rnunicipal law, regulation or ordinance? (Do no include traffic violations, unless they are offenses pertaining to alcohol or drugs, such as driving under the influence.) All othgr.charges must be included even if they were dismissed: Give reason charged or held, date, place where charged and dispositio, -N+k l8) Attach two (2) copies of driver's license and or picture I.D. to application. Note: Before signing this statement, check all answers and explanations to see that you have answered all questions conectly. This statement is to be executed under oath and subject to the penalties of false swearing, and it includes all attached sheets submitted. herewith. VERIFICATION State of Geor*,n'B-Ch County.Mdosolemnlyswear,subjecttothepenaltiesoffalseswearingthatthe statements and answers made by me as the applicant in the foregoing personnel statement are true s signature (Full name I hereby certifu that b".OnO nn - f f-O$ ----(the above signed person) is personally known to rne, that he/she signed his/her name to the therin, and, under oath foregoing application stating to me that he/she knew and understood all statement and ansvrers made rh;, ?S aav oi Fdns,,T ^th{/",.Y'^ Notary Public Sheriff Department Approval Disapproval Commission Meeting Agenda 3/17/2015 2:00 PM Therapeutic Massage Operators License Department:Planning & Development Caption:Motion to approve a request by Diana Craft for a Therapeutic Massage Operators License to be used in connection with The Men's Refinery Barber Spa located at 953 Jones St. District 1. Super District 9. (Approved by Public Services Committee March 10, 2015) Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Therapeutic Massage. Financial Impact:The applicant will pay a fee of $121.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Alcohol Number l. Name of Business 2. Business Address 3. City 4. Business5. Applicant Name and Address: Applicant Social Security # If Application is a frqnsfer, list previous Applicant: Augusta-Ricirmonrl C ountY l8l5 Ivlarvin Griffin Road Augusta, GA 30906 ALCOHOL BEVERAGE APPLICATION Year'Alcohol Account Nrrmber hl6:: 11 # Phone(!&) %o r|il.e Z,AI D.o.B. t7 - t5 - nr+6.$ $Business Location: Map & Parcel Zoning Location Manager(s) 11. 12. 10. Is Applicant an Americaq0r=@or Alien lawfully admitted for permanent residency? ({Yes ( )No OWNERSIilP INFORMATION Corporation(ifapplicable): DateChartered: t-lc- {*lO *70?2 Mailing Address: Name of Btisiness Attention Address CrtylStatelZip Corporate Name: Lf-C List name and other required information for each person having interest in this business. 15.What type of business will you operate in this location?( ) Restaurant(/) Package Store ( ) Other: ( ) Lounge ( ) Convenience Store Total License Fee: $ Prorated License Fee: (After July I ONLY) $ Have you ever applied for an Alcohol Beverage License before: fE9 If so, give year of application and its disposition: *oD7/ ao 4W alcoholic beverages? (p Yes ( ) No If so, please initial. 0k - 13. 14. 16. ( ) Individual Name Position SSNO#Address Interest F\,<- kkL-fJ=-0t,flEP-E}*lz.|lLNT-kkffi&"fi I O0 e/n Lisensb Information Liquor Eleer Wine Dance Sundav Sales Retail Packase Dealer x x x v Consumption on Premises lVholesale 17. 18.Attach a passport-size photograph (front view) taken wilhin two years. Write name on back of the dealer submitting the license application. 19. Has any liquor business in which you hold, or have held, any financial interest, or are employed, or have been employed, ever been cited for any violation of the rules and regulations of Richmond County or the State Revenue Commission relating to the sale and distribution of distilled spirits? (X) Yes ( ) No If yes, give tull details: UAIFR ArtF .cN,E 20.Have you ever been arrested, or held by Federal, State, or other law-enftrrcement authorities, for any violation of any Federal, State, County or lvlunicipal law, regulation or ordinance? (Do not include fiaffrc violations, with the exception of any offenses pertaining to alcohol or dnrgs.) All other charges must be included, even if they are dismissed. ( )Yes (pNo ,, If yes, give reason charged or held, date and place where charged and its dispositlon. '{,21. 22.List the name and cther required inforrnation for each person, firm or corporation having any interest in the business. 0K_ ?ut cttot 4frPTyT= 23. If a neW application,.dffach a surveyor?s plat and staie the straight line distance from the property iine of school, church, librry, or public recreation area to the wall of the A.) Church b>o H - C.) School )-ll7 Public R.ecreation YF Do solemnly swear, subject to the,penalties of false answers made by rire as the applicant in the f,orgoing alcoholic beverage application are true. I hereby certifu that qr< f xWe . - - - is personally known to be, that heishe signed hisArer name to the tbregolng application stating to me that he/she knew and understood all statements and answers made herein, and, under administered by me, has swnrn that said statements and answers are This &?t day of ---:, in the ]rear lc FOR OFFICE TJSE ONI,Y I Department I App..,'.,*i'D.ni'Coiiun.:nts *t_..-.-*- The Board oiCommissioners or:. the -:---- dai; of' (Approved, Disapprcved) the forgoing applicat.ir:n. B.) Library Z i4 t',lr D.) State of Georgia; Augusta-Richmond County,I,24. 25. I I --LI List owner or owners of building and property. Recommendaticn Alcohol Inspgqt_ol Administrator Date in the year Commission Meeting Agenda 3/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15 - 06: request by Ok Pun Kartye for a retail package Liquor, Beer & Wine license to be used in connection with OK Wine & Spirits located at 2811 Tobacco Rd. There will be Sunday Sales. Subject to the license not being sold until the trailer in the rear is completely dismantled and the fence screening is in place. District 4. Super District 9. (Approved by Public Services Committee February 23, 2015) (No action taken in Commission meeting March 3, 2015) (Requested by the Petitioner) Background:This is a new location. Analysis:The applicant meets the requirements of the City Of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4660.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Annual Bid Approval Department:Procurement Department Caption:Motion to approve the 2015 annual bid award for various departments for the purchase of annual bid items. The following annual bid items require the Commission approval: 15-113 Vacant Lot Cleaning Services - Environmental Services Department; 15- 035A Rental Uniforms - Environmental Services Department (Approved by Administrative Services Committee March 10, 2015) Background:Each item was bid through the annual bid process as directed by the Augusta Procurement Code. The items require Commission approval due to the fact that purchases on the individual items will exceed $25,000.00 per order. Analysis:The various departments have reviewed the submittals and have presented a recommendation of award to the Procurement Department for each item. Financial Impact:The individual departments are responsible for the purchase of the items listed on their individual bid. Alternatives:Not to award and require the individual departments to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendation as submitted by the various departments. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Page 1 of 43 Revised 2/02/2015 Disadvantaged Business Enterprise Program Augusta, Georgia AUGUSTA, GEORGIA DEPARTMENT OF TRANSPORTATION DBE PROGRAM - 49CFR PART 26 Page 2 of 43 Revised 2/02/2015 POLICY STATEMENT Section 26.1, 26.23 Objectives/Policy Statements Augusta, Georgia has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Parts 26. Augusta, Georgia has received Federal financial assistance from the Department of Transportation , and as a condition of receiving this assistance, Augusta, Georgia has signed an assurance that it will comply with 49 CFR Part 26. It is the policy of Augusta, Georgia to ensure that DBEs are defined in Part 26, have an equal opportunity to receive and participate in DOT - assisted contracts. It is also our policy: 1. To ensure nondiscrimination in the award and administration of DOT- assisted contracts; 2. To create a level playing field on which DBEs can compete fairly for DOT - assisted contracts; 3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law; 4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; 5. To help remove barriers to the participation of DBEs in DOT - assisted contracts; 6. To assist the development of firms that can compete successfully in the market place outside the DBE Program. Yvonne Gentry has been delegated as the DBE Liaison Officer. In that capacity, Yvonne Gentry is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by Page 3 of 43 Revised 2/02/2015 Augusta, Georgia in its financial assistance agreements with the Department of Transportation. Augusta, Georgia has disseminated this policy statement to the Augusta, Georgia Commission and Mayor of Augusta, Georgia, and all the components of our organization. We have distributed this statement to DBE and non-DBE business communities that perform work for us on DOT - assisted contracts. The policy statement is part of the certification and representation documents that all contractors must sign when participating in a DOT-assisted contract. Information is has been submitted to the Procurement Department and is also available on the Augusta, Georgia website. ______________________________________ ______ [Signature of Recipients Chief Executive Officer] Date Page 4 of 43 Revised 2/02/2015 SUBPART A - GENERAL REQUIREMENTS Section 26.1 Objectives The objectives are found in the policy statement on the first page of this program. Section 26.3 Applicability Augusta, Georgia is the recipient of federal transit funds authorized by Titles I, Ill, V, and VI of ISTEA, Pub. L. 102- 240 or by Federal transit laws in Title 49, U.S. Code, or Titles I, II, and V of the Teas-21, Pub. L. 105-178. Section 26.5 Definitions Augusta, Georgia adopted the definitions contained in Section 26.5 of Part 26 for this program, definitions for terms used in this program are found in Attachment I. Limitations This DBE program is only for DOT - assisted contracts and other state funded contracts having mandatory DBE requirements. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces DBE requirements and/or State Agencies in accordance with State and Federal laws. The U.S. District Court for the Southern District of Georgia has entered an Order enjoining the Race-Based portion of Augusta, Georgia's DBE Program. A copy of this Order may be obtained at: http://www.augustaga.gov/index.aspx?NID=1448 Page 5 of 43 Revised 2/02/2015 Thus, Augusta, Georgia does not have or operate a Disadvantaged Business Enterprise (DBE), Minority Business Enterprise (MBE) or Women Owned Business Enterprise (WBE) program for projects (or portions of projects) having Augusta, Georgia as the source of funding. Section 26.7 Non-discrimination Requirements Augusta, Georgia will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin. In administering its DBE program, Augusta, Georgia will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. Section 26.11 Record Keeping Requirements Uniform Report of DBE Awards or Commitments and Payment: 26.11(a) Augusta, Georgia will report DBE participation twice each year by June 1st and December 1st, using the Uniform Report of DBE Awards/Commitments and Payment form. These reports will reflect payments actually made to DBEs on DOT- assisted contracts. The information of this report will be forwarded to FTA through FTA's Transportation Electronic Award and Management (TEAM) system. Page 6 of 43 Revised 2/02/2015 Bidders List: 26.11(b) Augusta, Georgia will create and maintain a bidders list, consisting of information about all DBE and non-DBE firms that bid or quote on DOT - assisted contracts. The purpose of this requirement is to allow use of the bidder's list approach to calculating overall goals. The bidder list will include the name, address, DBE and non-DBE status, age, and annual gross receipts of firms. Augusta, Georgia will collect this information in the following ways: Augusta, Georgia will include a notice in all solicitations requiring prime bidders to report the names/addresses, and possibly other information, of all firms who quote to them on subcontracts directly to Yvonne Gentry. In addition, August, Georgia will also collect this information when a vendor is selected to begin the work or service and request vendors to report the names, address, and email addresses of all firms who quote to them on subcontracts. To further ensure that Augusta, Georgia provides qualified vendors an opportunity to perform work, during public outreach activities and the participation in professional events, Augusta, Georgia will ensure that staff is able to collect vendor information and/or direct vendors to the website where the DBE program will be located. Section 26.13 Assurances Augusta, Georgia has signed the following assurances, applicable to all DOT - assisted contracts and their administration: Page 7 of 43 Revised 2/02/2015 Federal Financial Assisted Agreement Assurance: 26.13(a) Augusta, Georgia shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT - assisted contract or in the administration of its DBE Program or the requirements of 49 CFR Part 26. The recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT- assisted contracts. The recipient's DBE Program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to Augusta, Georgia of its failure to carry out its approved program, the Department may impose sanction as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). This language will appear in financial assistance agreements with sub- recipients. Contract Assurance: 26.13(b) Augusta, Georgia will ensure that the following clause is placed in every DOT - assisted contract and subcontract: The contractor, sub-recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a Page 8 of 43 Revised 2/02/2015 material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. SUBPART B - ADMINISTRATIVE REQUIREMENTS Section 26.21 DBE Program Updates Since the Augusta, Georgia has received a grant $250,000 or more in FTA planning capital, and or operating assistance in a federal fiscal year, Augusta, Georgia will continue to carry out this program until all funds from DOT financial assistance have been expended. Augusta, Georgia will provide to DOT updates representing significant changes in the program. Section 26.25 DBE Liaison Officer (DBELO) Augusta, Georgia has designated the following individual as our DBE Liaison Officer: Ms. Yvonne Gentry 535 Greene Street - Suite 600B Augusta, Georgia 30901 (706) 821-2406 ygentry@augustaga.gov In that capacity, the DBELO is responsible for implementing all aspects of the DBE program and ensuring that Augusta, Georgia complies with all provision of 49 CFR Part 26. The DBELO has direct, independent access to the Mayor and Commissioners concerning DBE program matters. An organizational chart displaying the DBELO's position in the organization is found in Attachment 2 attached hereto and incorporated herein by reference to this program. Page 9 of 43 Revised 2/02/2015 The DBELO is responsible for developing, implementing and monitoring the DBE program, in coordination with other appropriate officials. The DBELO has a staff of one (1) to assist in the administration of the program. The duties and responsibilities include the following: 1. Gathering and reporting statistical data and other information as required by DOT. 2. Reviews third party contracts and purchase requisitions for compliance with this program. 3. Works with all departments to set overall annual goals. 4. Ensures (through the Transit Contract Manager) that bid notices and requests for proposals are available to DBEs in a timely manner. 5. Identifies contracts and procurements so that DBE goals are included in solicitations (both race-neutral methods and contract specific goals attainment and identifies ways to improve progress. 6. Analyzes Augusta, Georgia's progress toward attainment and identifies ways to improve progress. 7. Participates in pre-bid meetings. 8. Advises the Mayor, Commissioners on DBE matters and achievement. 9. Chairs the DBE Advisory Committee. 10. Participates in pre-bid meetings. 11. Provides DBEs with information and assistance. 12. Plans and participates in DBE training seminars. 13. Provides outreach to DBEs and community organizations to advise them of opportunities. Section 26.27 DBE Financial Institutions It is the policy of Augusta, Georgia to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the community, to make reasonable efforts to use these institutions, and to encourage Page 10 of 43 Revised 2/02/2015 prime contractors. On DOT assisted contract to make use of these institutions. We have made the following efforts to identify and use such institutions: · Researched information available on line to identify DBE financial institutions; · Searched the Georgia Department of Transportation DBE database for registered financial institutions. The following are financial institutions that are believed to be owned and controlled by socially and economically disadvantaged individual. Augusta, Georgia will provide this information to DBEs. Capital City Margaret Ellis@CapitolCityBank.Atl.com 1268 Broad Street Augusta, GA 30901 (706) 432-0024 (706) 303-9791 Fax This financial institution is a community full service bank. The institution has partner with the CSRA Business League to provide additional service to small business community. Information on the availability of such institution can be obtained from the DBE Liaison Officer requested by phone (706) 821-2406 or by fax (706) 821-4228. Section 26.29 Prompt Payment Mechanisms Prompt Payment: 26.29(a) Augusta, Georgia will include the following clause in each DOT-assisted prime contract: Page 11 of 43 Revised 2/02/2015 The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from Augusta, Georgia. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of Augusta, Georgia. This clause applies to both DBE and non-DBE subcontracts. Retainage: 26.29(b) The prime contractor agrees to return retainage payments to each subcontractor within 30 days after the subcontractors work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of Augusta, Georgia. This clause applies to both DBE and non-DBE subcontracts. Monitoring and Enforcement: 26.29(c) · Augusta, Georgia has established the following mechanism to monitor and enforce that prompt payment and retainage is in fact occurring. · Augusta, Georgia will monitor prime contractors to ensure they are paying their subcontractors within the contractual 30-day time frame by requiring that all prime contractors maintain records and documents of payments to DBEs. Forms for reporting subcontractors' invoices and pay methods will be provided to prime contractors upon contract execution. These forms shall be submitted by the prime contractor along with invoices for payment. These records will be available upon request to any authorized representative of Augusta, Georgia or U.S. DOT. This requirement also extends to any certified DBE subcontractor. Page 12 of 43 Revised 2/02/2015 · Augusta, Georgia will randomly select subcontractors throughout the year from which prime contractors have provided payment information and request that the subcontractor verify payment dates for invoiced work. This monitoring will assist Augusta, Georgia in identifying prime contractors that may not be complying with the prompt payment and retainage sections of this program. Augusta, Georgia will bring to the attention of the U.S. DOT any false, fraudulent, or dishonest conduct in connection with the program, so that U.S. DOT can take the steps (e.g., referral to the Department of Justice for criminal prosecution under 18 U.S.C. 1001, referral to the U.S. DOT Inspector General, action under suspension and debarment or Program Fraud and Civil Penalties rules). Augusta, Georgia will consider similar action under our own legal authorities, including responsibility determinations in future contracts, removal of firms from the prequalified bidders and consultants lists or revocation of DBE certification if applicable, pursuant to Federal and State Law. Section 26.31 Directory Augusta, Georgia is a non-certifying member of the Georgia Unified Certification Program (UCP) established in http://www.dot.ga.gov/doingbusiness/dbePrograms/Pages/default.asp x GDOT serves as Manager for the UCP's electronic DBE Directory, which includes all DBE certifications made by Certifying Members. The Directory lists the firm's name, address, telephone number, email address, and the type of work the firm has been certified to perform as a DBE. The DBE Directory is updated daily by the Department and other Georgia Unified Certification Program certifying members and is Page 13 of 43 Revised 2/02/2015 available on the internet at http://www.dot.ga.gov//doingbusiness/dbePrograms/Pages/default.as px Certifying members are required to update the DBE Directory within three days of a certification decision. The Directory can be sorted by NAICS code, specialty code, work location and physical location, firm name, business description, or you can download the Directory electronically. Interested parties may contact the Equal Opportunity Office to obtain a current copy of the DBE Directory: Equal Employment Opportunity Uniform Certification Program Partner 600 West Peachtree Street, NW MARTA (7th Floor) Office of Diversity and Equal Opportunity Atlanta, GA 30308 2424 Piedmont Road, NE, Atlanta, GA 30324 (404) 631-1972 I (404) 631-1943 Fax (404) 848-5270 I (404) 848-4302 Fax View Contact Directory View MARTA website Section 26.3 Overconcentration Augusta, Georgia has not identified that DBE participation is over concentrated in certain types of work or concentrating opportunities in certain types of work or contracting opportunities the following measure will be used to address overconcentration, with prior approval from FTA. The measures include, but are not limited to the following: · Coordinate with prime bidders to identify and use DBEs in other industry areas outside of the specific overconcentration area. · Varying the use of contract goals to ensure non-DBEs are not unfairly prevented from competing for subcontracts. Page 14 of 43 Revised 2/02/2015 Section 26.35 Business Development Programs Augusta, Georgia has not established a business development program. The need for such a program will be re-evaluated every eighteen (18) months. Prior to any consideration of developing a program, Augusta, Georgia will seek approval from FTA. Section 26.37 Monitoring and Enforcement Mechanisms Augusta, Georgia will take the following monitoring and enforcement mechanisms to ensure compliance with FTA 49 CFR Part 26. 1. Augusta, Georgia will bring to the attention of the Department of Transportation any false, fraudulent, or dishonest conduct in connection with the program, so that DOT can take the steps (e.g., referral to the Department of Justice for criminal prosecution, referral to the DOT Inspector General, action under suspension and debarment or Program Fraud and Civil Penalties rules) provided in 26.109. 2. We will consider similar action under out own legal authorities, including responsibility determinations in future contracts. 3. We will also provide a monitoring and enforcement mechanism to verify that work committed to DBEs at contract award is actually performed by the DBEs. This will be accomplished by the DBE Liaison. 4. We will keep a running tally of actual payments to DBE firms for work committed to them at the time of contract award. Page 15 of 43 Revised 2/02/2015 Section 26.39 - Fostering Small Business Participation (49 CFR Part 26.39) Augusta, Georgia has incorporated the following non-discriminatory element to its DBE program, in order to facilitate competition on DOT- assisted public works projects by small business concerns (both DBEs and Non-DBE Small Businesses): A. Augusta, Georgia will meet its objectives using a combination of following methods and strategies. 1. Unbundling: Augusta, Georgia, where feasible, may "unbundle" projects or separate large contracts into smaller contracts which may be more suitable for small businesses participation. Augusta, Georgia will conduct contract reviews on each DOT - assisted contract to determine whether portions of the project could be "unbundled" or bid separately. This determination will be made based on the estimated availability of small businesses able to provide specific scopes of work and will consider any economic or administrative burdens which may be associated with unbundling. Augusta, Georgia will document the factors used to determine whether or not a DOT - assisted contract will be unbundled or bid separately. 2. Outreach and technical assistance: Augusta, Georgia sponsors and participates in outreach and training opportunities for small businesses through various partnerships. Augusta, Georgia participates in business outreach sessions conducted by local municipalities and non-profit agencies which are designed to introduce small businesses to the procurement processes and practices. Additionally, Augusta, Georgia advertises contracting Page 16 of 43 Revised 2/02/2015 opportunities through various outlets including local newspaper, and trade publication as well as on its website. B. Definitions 1. Small Business: Small businesses must meet the definitions specified in Section 3 of the Small Business Act and the Small Business Administration (SBA) regulations implementing it (13 CFR Part 121). A small business is a business that is independently owned and operated, is organized for profit, and is not dominant in its field. Depending on the industry, size standard eligibility is based on the average number of employees for the preceding twelve months or on sales volume averaged over a three- year period. 2. Disadvantaged Business Enterprise: A for-profit small business (as defined by the Small Business Administration). -That is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51 percent of the stock is owned by one or more such individuals; -Whose socially and economically disadvantaged owners do not exceed the personal net worth (PNW) as described in 49 CFR Part 26. The current PNW cap is $1.32 million. -Whose average annual gross receipts, as defined by SBA regulations over the firm's previous three fiscal years is less than $22.41 million; -Whose management and daily business operations are Page 17 of 43 Revised 2/02/2015 controlled by one or more of the socially and economically disadvantaged individuals who own it; and -Has been certified as a DBE by the Georgia Department of Transportation (GDOT) in accordance with 49 CFR Part 26. For the purposes of the small business element of the Augusta Georgia's DBE Program, small businesses which are also owned and controlled by socially disadvantaged individuals will be encouraged to seek DBE certification. Only DBE certified firms will be counted towards DBE race- neutral participation on FTA - assisted contracts. C. Certification and Verification Procedures Augusta, Georgia will accept the following certification for participation in the small business element of Augusta, Georgia's DBE Program with applicable stipulations: 1. GDOT DBE Certification - DBE Certification by the Department of Transit which stipulates that a firm has been determined to meet all the requirements in accordance with 49 CFR Part 26. All certification determinations are evidenced by a letter of DBE certification issued by GDOT. 2. Small Business Enterprise (SBE) - Will require submittal of three years of business tax returns. 3. Georgia Department of Administration HUB Certification - Will require submittal of three years of business tax returns. 4. SBA 8 (a) Business Development Certification (as described in 13 CFR Parts 121 and 124) - will require Page 18 of 43 Revised 2/02/2015 submittal of three years of business tax returns. D. Implementation Schedule Augusta, Georgia will approve the small business element of the Small Business Participation element of the DBE Program by February 28, 2012, and will implement it within three months of DOT's approval of this element. E. Assurances Augusta, Georgia makes the following assurances: 1. The DBE Program, including its small business element is not prohibited by state law; 2. Certified DBEs that meet the size criteria established under the DBE Program are presumptively eligible to participate in the small business element of the DBE Program; 3. There are no geographic or local preferences or limitations imposed on FTA - assisted contracts and DBE Program is open to small businesses regardless of their location; 4. There are no limits on the number of contracts awarded to firms participating in the DBE Program; 5. Reasonable effort will be made to avoid creating barriers to the use of new, emerging, or untried businesses; and 6. Aggressive steps will be taken to encourage those minority and women owned firms participating in the small business element of the DBE Program that are eligible for DBE certification to become certified. Page 19 of 43 Revised 2/02/2015 SUBPART C - GOALS, GOOD FAITH EFFORTS, AND COUNTING Section 26.43 Set-asides or Quotas Augusta, Georgia does not use quotas in any way in the administration of this DBE program. Section 26.45 Overall Goals In accordance with Section 26.45, Augusta, Georgia will submit its triennial overall DBE goal to FTA August 1 of 2014. Augusta, Georgia is in Group B. Augusta, Georgia will also request use of project-specific DBE goals as appropriate, and/or will establish project- specific DBE goals as directed by FTA. The process generally used by Augusta, Georgia to establish overall DBE goals is as follows: · Augusta, Georgia calculates the amount of FTA funds that it will have available for the three (3) year period covered by the Overall DBE goal. This amount included all allocations from previous years, projections for allocations for three fiscal years and excludes funds that have already been assigned (contracts awarded) to ongoing projects and funds allocated for bus purchases. · Augusta, Georgia identifies the projects that are carried out annually with FTA funds, and identifies upcoming projects as described in the Transportation Development Plan (TOP), and during the quarterly grants meeting requests from managers any other projects that will be carried through in the upcoming three years. Page 20 of 43 Revised 2/02/2015 · Augusta, Georgia identifies the activities covered by all above mentioned projects, and identifies the NAICS codes that represent these activities. Augusta, Georgia identifies how much of the available funds in the upcoming three years will be used for each NAICS category; with this data Augusta, Georgia creates Table #1"Funds Available by NAICS Category". · Augusta, Georgia searches the UCP Directory and creates a list of all DBE companies certified under the identified NAICS codes. Augusta, Georgia adds to this mailing list; all Certified DBEs in Augusta, Georgia; the Bidders List and a list of local business organizations. · Augusta, Georgia reviews census data and identifies business patterns under the NAICS codes identified as the activities to be funded by FTA funds in the three upcoming years, and determines the number of firms available in Augusta, Georgia under each NAICS category. Using the list of Certified DBEs pulled from the UCP directory by NAICS Category, and the business patterns data, Augusta, Georgia creates Table #2 "Relative Availability of DBEs by NAICS Category". Table #2 provides a figure of the relative available DBEs that could participate in FTA assisted contracts. · Augusta, Georgia will use a weighted average to develop a base figure, which will be multiplied by the estimated percentage of total dollars expended within each NAICS category (Table I) by the percentage of DBE firms and subcontractors in each NAICS category (Table II). · Augusta, Georgia will prepare the Goal Methodology document using Table I and Table II and will include a Table Ill which shows how the base figure is developed using the weighted average. The Page 21 of 43 Revised 2/02/2015 document will include the DBE Policy Statement and will request input about the best media outlets that Augusta, Georgia can use to better disseminate the announcement of the DBE Methodology, and continued communication of the availability of FTA funded contracts. The document will also request input on how to better establish a level playing field for the participation of DBEs in the identified projects. This document will be mailed to all entities listed on the Goals Mailing List, and it will request their input by a specific date, in order to be considered prior to publication of the methodology. · Following this consultation, Augusta, Georgia will publish a notice of the proposed overall goals, informing the public that the proposed goal and its rationale are available for inspection during normal business hours at the DBE Liaison office for 30 days following the date of the notice, and informing the public that Augusta, Georgia and FTA will accept comments on the goals for 45 days from the date of notice. · Augusta, Georgia will publish the notice in local papers. The notice will provide a link to the Augusta, Georgia website where the notice and methodology will be available; the notice will include the address where comments can be mailed, a telephone number where anyone can leave a voice comment and an email address where comments can be submitted during the comment period. · Augusta, Georgia's overall goal submission to FTA will include: the goal (including the breakout of estimated race-neutral and race- conscious participation, as appropriate); a copy of the methodology, worksheets, etc. used to develop the goal; a summary of information and comments received during this public participation process and Augusta, Georgia's responses; Page 22 of 43 Revised 2/02/2015 and proof of publication of the goal in media outlets listed above. · Augusta, Georgia will begin using the overall goal on October 1 of the specified year, unless FTA provides other instruction. Augusta, Georgia goal will remain effective for the duration of the three- year period established and approved by FTA. Section 26.47 Goal Setting and Accountability If the awards and commitments shown on Augusta, Georgia's Uniform Report of Awards or Commitments and Payments at the end of any fiscal year are less than the overall applicable to that fiscal year, Augusta, Georgia will: 1. Analyze in detail the reason for the difference between the overall goal and the actual awards/commitments; 2. Establish specific steps and milestones to correct the problem identified in the analysis; and 3. Document in detail the analysis, and the steps established to implement a corrective action plan, and maintain information/records regarding the analysis and efforts made. Section 26.49 Transit Vehicle Manufacturers Goals Augusta, Georgia will require each transit vehicle manufacturer, as a condition of being authorized to bid or propose on FTA-assisted transit vehicle procurements, to certify that it has complied with the requirements of this section. Alternatively, Augusta, Georgia may, at its discretion and with FTA approval, establish project-specific goals for DBE participation in the procurement of transit vehicles in lieu of the TVM complying with this element of the program. Page 23 of 43 Revised 2/02/2015 Section 26.51 Meeting Overall Goals/Contract Goals Augusta, Georgia will meet its overall goal using race-neutral means of facilitating DBE participation. In order to do so, Augusta, Georgia will implement the following measures to achieve race-neutral DBE participation. · Arranging solicitations, times for presentation of bids, quantities, specifications and delivery schedules in ways that facilitate participation by DBEs and other small businesses and by making contracts more accessible to small businesses, by means such as those provided under §26.39 of this part; · Ensuring distribution of the DBE directory, through print and electronic means, to the widest feasible universe of potential prime contractors; · Carrying out information and communications programs on contracting procedures and specific contract opportunities (e.g., ensuring the inclusion of DBEs and other small businesses, on recipient mailing lists for bidders; ensuring the dissemination to bidders on prime contracts of lists of potential subcontractors. Section 26.51 Breakout of Estimated Race-Neutral & Race- Conscious Participation The breakout of estimated race-neutral and race-conscious participation is not part of Augusta, Georgia Transit's DBE Plan. We use only race-neutral goals at this time. Augusta, Georgia expects to meet or exceed its currently established race-neutral goal of 4.83 percent and will not implement a race conscious goal. The assumptions based on spending history and current projections. If for any reason, Augusta, Georgia does not anticipate being able to meet its race- neutral goal then it would update the DBE program to add a race-conscious participation measures. Page 24 of 43 Revised 2/02/2015 Additional information is included as Attachment 6 of this program. Section 26.51(d-g) Contract Goals Augusta, Georgia will use contract goals to meet any portion of the overall goal that would be unmet using race-neutral means. Contract goals are established so that, over the period to which the overall goal applies, they will cumulatively result in meeting any portion of our overall goal that is not projected to be met through the use of race- neutral means. Augusta, Georgia will establish contract goals only on those FTA-assisted contracts that have subcontracting possibilities. We need not establish a contract goal on every such contract, and the size of the contract goals will be adapted to the circumstance of each such contract (e.g. type and location of work, availability of DBEs to perform the particular type of work). Augusta, Georgia will express our contract goals as a percentage of the total amount of a DOT - assisted contract for new procurement. Section 26.53 Good Faith Efforts Procedures Demonstration of good faith efforts 26.53 (a) & (c) In those instances where a contract-specific DBE goal is included in a procurement/solicitation, Augusta, Georgia will not award the contract to a bidder who does not either (1) meet the contract goals with verified, countable DBE participation; or (2) document it has made adequate good faith efforts to meet the DBE contract goal, even though it was unable to do so. It is the obligation of the bidder to demonstrate it has made sufficient good faith efforts prior to submission of its bid. The bidder can demonstrate that it has done so either by meeting the contract goal or documenting good faith efforts. Form 1 & 2 for Demonstration of Good Faith Efforts are presented as Attachment 3. Page 25 of 43 Revised 2/02/2015 Evaluation of Good Faith Efforts: The following personnel are responsible for determining whether a bidder/offeror who has not met the contract goal has documented sufficient good faith efforts to be regarded as responsive: Yvonne Gentry DBE Liaison Augusta, Georgia Transit 530 Greene Street, Room 306 Augusta, Georgia 30901 (T) 706 821-2406 (F) 706 821-4228 ygentry@augustaga.gov The process used to determine whether good faiths efforts have been made by a bidder are as follows: · Selecting portions of the work to be performed by DBEs in order to increase the likelihood that DBE goals will be achieved. This includes, where appropriate, breaking out the contract work items into economically feasible units to facilitate DBE participation, even when the prime contractor might otherwise prefer to perform these work items with its own forces. · Providing interested DBEs with adequate information about the plans, specifications and requirements of the contract in a timely manner to assist them in responding to a solicitation. · Negotiating in good faith with interested DBEs. It is the bidder's responsibility to make a portion of the work available to DBE subcontractors and suppliers and to select those portions of the work or material needs consistent with the available DBE subcontractors and suppliers, so as to facilitate DBE participation. Page 26 of 43 Revised 2/02/2015 Evidence of such negotiation includes the names, addresses and telephone numbers of DBEs that were considered; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and evidence as to why additional agreements could not be reached for DBEs to perform work. · Effectively using the services of available minority/women community organizations; minority/women contractor's groups; local, state and Federal minority/women business assistance offices; and other organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement of DBEs. · Review of the performance of other bidders in meeting the contract goal in comparison to the successful bidders' good faith efforts. Augusta, Georgia will ensure that all information is complete and accurate and adequately documents the bidder's good faith efforts before we can commit to the performance of the contract by the bidder/offerer. Information to be submitted 26.53(b) Augusta, Georgia treats bidders/offerers' compliance with good faith efforts requirements as a matter of responsiveness. Each separate solicitation for which a contract goal has been established will require the bidders/offerers to submit the following information: 1. The names and addresses of DBE firms that will participate in the contract; Page 27 of 43 Revised 2/02/2015 2. A description of the work that each DBE will perform; 3. The dollar amount of the participation of each DBE firm participating; 4. Written and signed documentation of commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; 5. Written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractors commitment and 6. If the contract goal is not met, evidence of good faith efforts. Administrative reconsideration 26.53(d) Within five days of being informed by Augusta, Georgia that it is not responsive because it has not documented sufficient good faith efforts, a bidder/offerer may request administrative reconsideration. Bidder/offerer should make this request in writing to the following reconsideration official: Janice Allen Jackson, Administrator of Augusta, Georgia, 535 Greene Street, Room 801, Augusta, Georgia 30901; 706 821-2400. The reconsideration official will not have played any role in the original determination that the bidder/offerer did not document sufficient good faith efforts. As part of this reconsideration, the bidder/offerer will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The bidder/offerer will have the opportunity to meet in person with Augusta, Georgia's reconsideration official to discuss the issue of whether it met the goal or made adequate good faith efforts to Page 28 of 43 Revised 2/02/2015 do. Augusta, Georgia will send the bidder/offerer a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. The result of the reconsideration process is not administratively appealable to the Department of Transpiration. Good Faith Efforts when a DBE is replaced on a contract 26.53(e) Augusta, Georgia requires that prime contractors not terminate a DBE subcontractor listed on a bid/contract with a DBE contract goal without Augusta, Georgia's prior written consent. Prior written consent will only be provided where there is a "good cause" for termination of the DBE firm as established by Section 26.53 (f) (3) of the DBE regulation. Before transmitting to Augusta, Georgia its request to terminate, the prime contractor must give notice in writing to the DBE of its intent to do so. A copy of this notice must be provided to Augusta, Georgia prior to consideration of the request to terminate. The DBE will then have five (5) days to respond and advise Augusta, Georgia of why it objects to the proposed termination. In those instances where "good cause" exists to terminate the DBE's contract, Augusta, Georgia will require the prime contractor to make good faith efforts to replace a DBE that is terminated or has otherwise failed to complete its work on a contract with another certified DBE, to the extent needed to meet the contract goal. We will require the prime contractor to notify the DBE Liaison officer immediately of the DBE's inability or unwillingness to perform and provide reasonable documentation. In this situation, Augusta, Georgia will require the prime contractor to obtain Augusta's prior approval of the substitute DBE and to provide copies of new or amended subcontracts, or documentation of good Page 29 of 43 Revised 2/02/2015 faith efforts. If the contractor fails or refuses to comply in the time specified, our contracting office will issue an order stopping all or part of payment/work until satisfactory action has been taken. If the contractor still fails to comply, the contracting officer may issue a termination for default proceeding. Bid Specification Language: Augusta, Georgia will put the following language: The requirements of 49 CFR Part 26, Regulations of the Department of Transportation, apply to this contract. It is the policy of the Augusta, Georgia to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged to submit bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders, including those who qualify as a DBE. A DBE contract goal of _____ percent has been established for this contract. The bidder shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26 (Attachment 1), to meet the contract goal for DBE participation in the performance of this contract. The bidder/offerer will be required to submit the following information: 1. The names and addresses of DBE firms that will participate in the contract; 2. A description of the work that each DBE will perform; 3. The dollar amount of the participation of each DBE firm participating; 4. Written and signed documentation of the bidder's commitment to Page 30 of 43 Revised 2/02/2015 use a DBE subcontractor whose participation is submits to meet a contract goal; 5. Written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractors commitment; and 6. If the contract goal is not met, evidence of good faith efforts. Section 26.55 Counting DBE Participation Augusta, Georgia will count DBE participation toward overall and contract goals as provided in 49 CFR 26.55. SUBPART D – CERTIFICATION STANDARDS Section 26.61-26.73 Certification Process Augusta, Georgia is a non-certifying member of the Georgia Unified Certification Program (UCP) SUBPART E - CERTIFICATION PROCEDURES Section 26.81 Unified Certification Programs Augusta, Georgia is the member of a Unified Certification Program (UCP) administered by Georgia Department of Transportation (GDOT). The UPC will meet all of the requirements of this section. Augusta, Georgia will use and counts for DBE credit only those DBE firms certified by the Georgia UCP. The DBE Certification Program is a Federal Program designed for business owners deemed "socially and economically disadvantaged." Page 31 of 43 Revised 2/02/2015 If your firm engages in or intends to engage primarily in transit related goods and services: For additional information contact: Kimberly A. King, EEO Director One Georgia Center 600 West Peachtree Street, NW (7th Floor) Atlanta, Georgia 30308 Phone: (404) 631-1972 Fax: (404) 631-1943 Website: www.dot.ga.gov/doingbusiness/dbeprograms/ Reciprocity with Other UCPs It is understood that: a) The UCP, through its Executive Committee, may enter into written reciprocity agreement at any time with UCPs of other states subject to approval of USDOT. b) Such reciprocity agreements (s) must outline the specific responsibilities of each participating UCP. c) The UCP, and its Members, may accept a DBE certification decision, made by another UCP or state DOT, on a case-by-case basis. d) The UCP, and its Members, shall share information concerning Georgia DBE firms or applicants with other UCPs and state DOTs upon written request. Page 32 of 43 Revised 2/02/2015 SUBPART F - COMPLIANCE AND ENFORCEMENT Section 26.109 Information, Confidentiality, Cooperation Augusta, Georgia will safeguard from disclose to third parties information that may reasonably be regarded as confidential business information, consistent with Federal, state, and local law. Notwithstanding any contrary provisions of Federal, State, or local law, Augusta, Georgia will not release personal financial information submitted by a DBE applicant , to a third party (other than the U.S.DOT) without the consent of the applicant. Monitoring Payments to DBEs Augusta, Georgia will require prime contractors to maintain records and documents of payments to DBEs for three years following the performance of the contract. These records will be made available for inspection upon request by any authorized representative of Augusta, Georgia or DOT. This reporting requirement also extends to any certified DBE subcontractor. Augusta, Georgia will perform interim audits of contract payments to DBEs. The audit will review payments to DBE subcontractors to ensure that the actual amount paid to DBE subcontractors equals or exceeds the dollar amounts states in the schedule of DBE participation. Page 33 of 43 Revised 2/02/2015 ATTACHMENTS [List and append; we recommend that a copy of part 26 be attached to the program so that public users to whom we send copies can have it handy] Attachment 1 Terms and Definitions Attachment 2 Organizational Chart Attachment 3 Forms 1 & 2 Demonstration of Good Faith Efforts Attachment 4 Schedule of DBE Participation Attachment 5 Breakout of Estimated Race-Neutral & Race Conscious Participation Attachment 6 Certification Forms Attachment 7 Procedures for Removal of DBE’s Eligibility Attachment 8 Final DBE Utilization Report Page 34 of 43 Revised 2/02/2015 ATTACHMENT 1 DBE PROGRAM for AUGUSTA, GEORGIA’S PUBLIC TRANSIT SYSTEM TERMS/DEFINITIONS as per 49 CFR §26.5 The terms used in this program are defined in 49 CFR Part 26.5. The reader is referred to this section of the Federal regulations for detailed information about their meanings. The Code of Federal Regulation (CFR), Title 49 Part 26 (10-1-12 Edition) This document can be accessed at: http://www.ecfr.gov/cgi-bin/text- idx?c=ecfr&SID=5fc7946b772f5f6b117c7eeebb0fc39&rgn=div5&view=t ext&node=49:1.0.0.0.20&idno=49 Page 35 of 43 Revised 2/02/2015 Page 36 of 43 Revised 2/02/2015 ATTACHMENT 3 Forms 1&2 for Demonstration of Good Faith Efforts Page 37 of 43 Revised 2/02/2015 Form 1: DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION The undersigned bidder/offerer has satisfied the requirements of the bid specification in the following manner (please check the appropriate space): ____The bidder/offerer is committed to a minimum of _____% DBE Utilization on this contract. ____The bidder/offerer (if unable to meet the DBE goal of _____%) is committed to a minimum of ____% DBE utilization on this contract and submits documentation demonstrating good faith efforts. Name of bidder/offerer’s firm: ______________________________________ State Registration No.______________________________________________ By _____________________________ ___________________________ (Signature) Page 38 of 43 Revised 2/02/2015 FORM 2: LETTER OF INTENT Name of bidder/offer’s firm: _______________________________ Address: ________________________________________________ City: _____________________________ State: _______ Zip: ______ Name of DBE firm: ________________________________________ Address: _________________________________________________ City: ________________________________State: _______ Zip: _____ Telephone: ___________________ Description of work to be performed by DBE firm: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The bidder/offeror is committed to utilizing the above-named DBE firm for the work described above. The estimated dollar value of this work is $ ___________. Affirmation The above-named DBE firm affirms that it will perform the portion of the contract for the estimated dollar value as stated above. By __________________________________________________________ (Signature) (Title) If the bidder/offeror does not receive award of the prime contract, any and all representations in this Letter of Intent and Affirmation shall be null and void. (Submit this page for each DBE subcontractor.) [Note: the examples provided above are not intended to be the exact forms used by DOT recipients when evaluating DBE participation on bids and/or making good faith efforts determinations. DOT expects that any forms used will be tailored to each organization’s specific processes and needs. Whichever forms are used in practice should be included with your DBE program.] Page 39 of 43 Revised 2/02/2015 Page 40 of 43 Revised 2/02/2015 ATTACHMENT 6 Section 26.51: Breakout of Estimated Race-Neutral & Race Conscious Participation Augusta, Georgia will meet the maximum feasible portion of its overall annual goal by using race-neutral means for facilitating DBE participation. Augusta, Georgia uses race-neutral means to increase DBE participation. Some examples are: 1. Arranges solicitations, pre-bid meeting times, bid opening times, etc. in ways that accommodate DBE and other small business owners’ schedules. 2. Provide assistance with reducing bonding requirements. 3. Provide technical engineering and risk management assistance 4. Advertise in local and regional plan rooms for large dollar and construction projects. 5. Ensure adequate distribution of DBE directory. Augusta, Georgia will adjust the estimated breakout of race-neutral and race- conscious participation as needed to reflect actual DBE participation (see §26.51 (f)), and Augusta, Georgia will track and report race-neutral and race-conscious participation separately. For reporting purposes, race neutral DBE participation includes, but is not necessarily limited to, the following: · DBE participation through a prime contract, DBE obtains through customary competitive procurement procedures; · DBE participation through a subcontract on a prime contract that does not carry a DBE goal; · DBE participation on a prime contract exceeding a contract goal: and · DBE participation through a subcontract from a prime contractor that did not consider firm’s DBE status in making the award. Page 41 of 43 Revised 2/02/2015 Attachment 7 Certification Forms Augusta, Georgia is the member of a Unified Certification Program (UPC) administered by Georgia Department of Transportation (GDOT). The UPC will meet all of the requirements of this section. Attachment 8 Procedures for Removal of DBE’s Eligibility Augusta, Georgia is the member of a Unified Certification Program (UPC) administered by Georgia Department of Transportation (GDOT). The UPC will meet all of the requirements of this section. Page 42 of 43 Revised 2/02/2015 Page 43 of 43 Revised 2/02/2015 APPENDIX Resources used for this Report including the following: 1. Georgia Unified Certification Program (GUCP) DBE Directory 2. FY 2006 – FY 2009 Uniform Report of DBE Awards of Commitments and Payments (AIP DBE Accomplishments Reports) 3. FY 2010 Augusta, Georgia’s 5 – Year Capital Improvement Program (CIP) Commission Meeting Agenda 3/17/2015 2:00 PM DBE Program Department:Disadvantaged Business Enterprise Department Caption:Motion to approve and update Augusta, Georgia's DBE Program for federally assisted contracts in order to comply with the Department of Transportation's program and update DBE rule 49 CFR Part 23. (Approved by Administrative Services Committee March 10, 2015) Background:The DBE Department submitted the Disadvantaged Business Program to FTA on 9/2013. Attached is the approval letter from FTA dated 11/12/2013. Analysis:None Financial Impact:None Alternatives:None Recommendation:Approve the motion to Amend Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Southern Computer Warehouse 1395 S Marietta Parkway Bldg 300 Suite 106 Marietta, Georgia 30067 United States http://www.scw.com Quotation Date Feb 26, 2015 5:23 PM EST Doc # 986019 - rev 1 of 1 Description APC Special Project Final SalesRep Shrader, Jamison (P) 770-579-8927 (F) 770-579-8937 Customer Contact Brown, Tommy (P) 706-821-2528 brown@augustaga.gov Customer City of Augusta GA (CO9005) 530 Greene Street Annex 101 Augusta, Georgia 30901 Bill To Augusta-Richmond County, GA Accounting, Department City-Council Municipal Bld 11, Rm 105 Augusta, Georgia 30901 (P) 706-826-4758 Ship To City of Augusta GA PO#, REF 530 Greene St IT, Annex BLDG, RM A-101 Augusta, Georgia 30901 Customer PO: None Terms: Undefined Ship Via: GROUND Special Instructions: None Carrier Account #: None Item Description Part #Qty Unit Price Total 1 APC Special Project - Augusta IT REV022315 ISX0001236757-0008 1 $161,496.57 $161,496.57 This is special order and nonreturnable unless defective. Please note this price includes freight from dock to dock. If you need inside delivery or liftgate, additional charges will be applied. 10 AR3100 NetShelter SX 42U 600mm Wide x 1070mm Deep Enclosure with Sides Black 10 AR3150 NetShelter SX 42U 750mm Wide x 1070mm Deep Enclosure with Sides Black 36 AP8865 Rack PDU 2G, Metered, ZeroU, 8.6kW, 208V, (36) C13 & (6) C19 & (2) 5-20 2 AR8164ABLK Cable Ladder 6" (15cm) Wide w/Ladder Attachment Kit (AR8166ABLK) 2 AR8560 Cable Trough, Open Bottom, 600mm 12 AR8561 Cable Trough, 600mm 10 AR8571 Cable Trough, 750mm 1 AR8580 Cable Trough, Open Bottom, 300mm 14 AR8162ABLK Data Cable Partition, NetShelter, 600mm Wide 13 AR8163ABLK Data Cable Partition, NetShelter, 600mm Wide, pass-through 10 AR8172BLK Data Cable Partition, NetShelter, 750mm Wide 10 AR8173BLK Data Cable Partition, NetShelter, 750mm Wide, pass-through 1 ACAC10005 InRow Bridge Partition, Data Cable 300 MM 2 ACDC2018 Aisle Containment Lighting kit (w/ power supply) 3 ACDC2019 Aisle Containment Lighting kit (w/o power supply) 2 ACDC2400 Aisle Containment Door - Sliding 2 ACDC2406 Door Post, 1500 - 1800mm (60 - 72in) Aisle Width 2 ACDC2401 Door Header - 42U SX 2 ACDC2408 Door Lock 7 ACDC2201 Adjustable Mounting Support, 152 - 241mm (6 - 9.5in) - V0 2 ACDC2576 Blanking Panel, 42-48U SX / 42U VX, 600mm 1 ACDC2300 Duct Mounting Rail 5 ACDC2301 Duct Mounting Rail - (Expansion) 9 ACDC2302 Mounting Support - Duct Lighting (w/o lights) 2 ACDC2311 Duct Frame Extension - End of Aisle, 1200 - 1800mm (48 - 72in) 4 ACDC2304 Duct Panel - 1012mm (40in) W x up to 787mm (31in) H - V0 2 ACDC2306 Duct Panel - 1012mm (40in) W x up to 1041mm (41in) H - 2 ACDC2306 Duct Panel - 1012mm (40in) W x up to 1041mm (41in) H - V0 18 ACDC2308 Duct Panel - 1012mm (40in) W x up to 1270mm (50in) H - V0 2 NBRK0201 NetBotz Rack Monitor 200 (with 120/240V Power Supply) 2 NBPD0150 NetBotz Rack Sensor Pod 150 16 AP9335TH APC Temperature & Humidity Sensor 3 AP9224110 APC 24 Port 10/100 Ethernet Switch 3 AR8429 Horizontal Cable Organizer 1U w/brush strip 1 AP9465 StruxureWare Data Center Expert Basic 1 3827GY-5 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 13 3827GY-10 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 5 3827GY-15 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 9 3827GY-20 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 9 3827GY-25 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M Subtotal:$161,496.57 Tax (0.000%):$0.00 Shipping:$0.00 Total:$161,496.57 7 3827GY-30 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 6 3827GY-35 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 2 3827GY-40 APC CATEGORY 5 UTP 568B PATCH CABLE, GREY, RJ45M/RJ45M 3 3827GY-100 APC CAT 5 UTP 568B PATCH CABLE, GREY, RJ45 MALE TO RJ45 MALE, 4 PAIR, 24 AWG, STRANDED, PVC, 100 FT 4 47136WH APC CAT 5 INLINE COUPLER, RJ45 FEMALE TO FEMALE, STRAIGHT THROUGH, WHITE 1 AP9525 StruxureWare Data Center Expert; 25 Node License Only 1 ACDC2305 Duct Panel - 1012mm (40in) W x up to 1041mm (41in) H 2 AR8165ABLK Cable Ladder 12" (30cm) Wide w/Ladder Attachment Kit (AR8166ABLK) 4 AR8177BLK Cable Ladder Attachment Kit, Data Cable Partitions 4 AR8576 Ladder Hanger Kit, Cable Trough 2 ACDC2575 Blanking Panel, 42-48U SX / 42U VX, 300mm 4 AP8863 Rack PDU 2G, Metered, ZeroU, 20A, 120/208V 3Ph, (24) 5-20R (6) L6-20R 2 AR8463 Cable Ladder Stacking Kit 1 WSITECOORD Site Coordination Service 1 WASSEM5X8-AX-20 Scheduled Assembly of the Hot Aisle Enclosure Kit specific components 10-14 Frames 23 WASSEM5X8-AX-21 (1) Assembly Service per Rack or InRow Air Containment component position front or back 4 WASSEMNB-NB-10 NetBotz Assembly Services 5 WASSEM5X8-3R-PX-10 5X8 Scheduled Assembly of 1-3 Additional Racks 1 WASSEM5X8-5R-PX-20 5X8 Scheduled Assembly Service for 1-5 Racks 6 WUPGASSEM7-UG-01 Scheduling Upgrade to 7X24 for Existing Assembly Service for up to 40 kVA UPS or Battery Frame 24 WUPGASSEM7-AX-00 Scheduling Upgrade to 7X24 for Existing Assembly Service 42 WRMS1YR1N-01 1 Year of Remote Monitoring Service for (1) Node 1 WRMS1YR25N-01 1 Year of Remote Monitoring Service for (25) Nodes 1 WNSC01 Data Center Management Software Configuration Suite 1 WMS1YRBASIC 1 Year StruxureWare Data Center Expert Basic Software Support Contract 1 WMS1YR25N 1 Year 25 Node StruxureWare Data Center Expert Software Support Contract State of Georgia Computer Peripherals and AV Boxed Products Contract Southern Computer Warehouse is a supplier under the State of Georgia Computer Peripherals and AV Boxed Products Contract (# 99999-SPD-SPD0000021-0005). Quote valid for 30 days unless formal bid provides different term. Promotional pricing is valid only during term of promotion and while supplies last. All returns must be authorized and clearly marked with a valid RMA number. These prices may not include applicable taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above. Please note that expedited shipping charges are estimated, and could decrease or increase when invoiced. All prices are subject to change without notice. Supply subject to availability. Commission Meeting Agenda 3/17/2015 2:00 PM Equipment Rack Purchase for Communication Equipment, Servers and Demarcation of Transmission Media. Department:Information Technology Caption:Motion to approve the purchase of equipment racks to facilitate the installation of communications equipment, servers and the demarcation of transmission media. (Approved by Public Safety Committee March 10, 2015) Background:The equipment racks, currently in use, are not suitable for migration into an ergonomic and energy efficient configuration. The existing racks are over ten (10) years old and will not fit into the new rail system. Analysis:American Power Conversion (APC) was selected as the vendor of choice by the Electrical Design Company being used to design the new Information Technology building. APC was selected to provide the Uninterruptable Power Supply (UPS). The UPS will be installed into these racks. Having the same vendor install the UPS and racks is necessary to ensure that all components will fit correctly. This is a state contract purchase using state contract number 99999-SPD-SPD0000021-0005. APC does not sell direct therefore the products will be coming from Southern Computer Warehouse. These new racks are part of a containment system that will increase security, improve equipment reliability and increase the efficiency of HVAC systems. By installing the racks in a configuration that will restrict access to only approved individuals security will be improved. Equipment reliability and longevity will be increased due to improve circulation and elimination of hot spots. HVAC efficiency will be increased as a result of the new configuration’s ability to manipulate air flow. This will result in substantial electrical savings over time. Financial Impact: Alternatives:Continue using the racks that are currently in place. Recommendation:Approve the purchase of equipment racks to facilitate the installation of communications equipment, servers and the demarcation of transmission media. Funds are Available in the Following Accounts: The total amount of this purchase is $161,496.57. Funds, in this amount, are available in Information Technology’s SPLOST V budget. This is a state contract purchase using state contract number 99999-SPD-SPD0000021-0005. REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Fire Department Request for Budget Amendment (Smoke Detector Program) Department:Fire Caption:Motion authorize the Augusta Fire Department to receive payment from Aiken Tech for its use of a Fire Department facility and 9 instructors to put on a live fire training last October in the amount of $2,370; and approve the Fire Department request for a budget amendment to the 2015 budget that will allow the Fire Department to utilize these funds to purchase smoke alarms that will be installed in citizen homes free of charge upon request. (Approved by Public Services Committee March 10, 2015) Background:The Augusta Fire Department received payment from Aiken Tech for providing a facility and instructors for a live fire training class in October of 2014. The Fire Department would like to add these funds to the 2015 operating budget for Program Supplies to purchase 100 smoke alarms. These smoke alarms will be used to continue the work started by the Red Cross Smoke Alamr Blitz Program. The Fire Department teamed up with the Red Cross to provided, upon request, working smoke alarms to homes that did not have one at no charge to the citizen. These funds will allow the Fire Department replenish the smoke alarm inventory and keep this service available to the citizens of Augusta. Analysis:According to the U.S. Fire Administration, three out of five home fire deaths result from fires in properties without working smoke alarms. More than 37% of home fire deaths result from fires in which no smoke alarms are present. The risk of dying in a home fire is cut in half in homes with working smoke alarms. Financial Impact:The $2,370 will be added to the operational line item for program supplies in the current 2015 Fire Department Budget. Alternatives: Recommendation:Approve a budget amendment to the 2015 budget that will allow the Fire Department to utilize the $2,370 payment from Aiken Tech for the purchase of smoke alarms that will be provided to the community upon request at no charge. Funds are Available in the Following Accounts: Will increase the current 2015 operational line item for program supplies in the Fire Department Budget REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission To: Ms. Janice Jackson, Administrator All Department Heads and Elected Officials From: Ms. Tameka Allen, Deputy Administrator & Information Technology Director Date: February 24, 2015 RE: Information Technology 2014 Annual Report The Augusta Information Technology Department (IT) is continuously working to provide our customers with quality technological services and support. As you can see by this report, 2014 was a very busy year filled with a number of projects to meet the growing demands of our customers. We believe in operating our department as effectively and efficiently as possible while demonstrating the value technology provides. Following are a few of the Information Technology Department highlights for the previous year of 2014: IT Customer Satisfaction annual survey demonstrated a 95% approval rating. Ranked number two (2) in the nation amongst other cities our size in the Digital Cities Survey conducted by the Center for Digital Government. This is the fifth consecutive year placing in the top seven. Coordinated Augusta Living Green Day for 2014. Performed technology equipment refreshment for devices that reached their end of life cycle. Installed various communication components to provide redundancy. Completed a number of work orders to support the needs of our internal and external customers. Performed a number of technology office relocations in the Municipal Building, as well as, other external city locations. Performed a number of software application upgrades for various departments. Implemented New World Microsoft Product (MSP) to replace the AS400-based New World AEGIS product. Provided mapping and data services to external agencies to promote Augusta, to include, Economic Development Authority of Richmond County, Greater Arts Council, CSRA Regional Commission, Augusta Sports Council and Downtown Development Authority. Updated media graphics for 311 including multi-lingual community advertisements for buses and new device formatting for mobile solution. INFORMATION TECHNOLOGY Tameka Allen Director Michael F. Blanchard Gary Hewett Deputy Director Deputy Director Augusta Information Technology 2014 Annual Report 2 Created and implemented various election software features for the Board of Elections to include: election management, display scrolling results and precincts reporting and display mapped results of selected races. Implemented Web Video based Initial Appearance System for the Civil and Magistrate Court Initial Appearance Bond Hearings. Supported implementation of new audio/visual technology in the renovated 2nd Floor Commission Chambers. Updated the Auto Attendant for the Clerk of Court. Upgraded the telephone services of the Coroner’s Office to Voice over Internet Protocol (VoIP). Upgraded Firehouse webserver to version FH 7.15.32 on Windows Server 2012 R2 for the Fire Department. Developed Fire Department Facilities Module in Lucity software for tracking assets. Developed and activated Traffic Violations Bureau (TVB) web site. Renegotiated the 2014 Motorola maintenance agreement with the ability to maintain 2013 pricing. Finalized and received Commission approval for Ordinance and transfer of responsibility of the Master Road and Addressing Database (MRAD). Reviewed several plans and assigned addressing under the MRAD Project to include: 108 Site Plans, 13 Development, 464 Addressing assignments, 577 address changes and 918 field collection-related changes. Upgraded Training Computer Lab at RCCI for inmates to earn their GED. Developed Deputy Assignment and Resource Tracking (DART) program to track deputy schedules. Received an estimated 5.4M(million) visitors to www.augustaga.gov Received an estimated 355,443 visitors to GIS Maps Online. Prevented and estimated 2.6M virus/spam emails. Implemented EIOBoard for Augusta Utilities. Implemented Q-Matic for Augusta Utilities Southside Branch. More detailed IT activities by department are on the following pages: Augusta Information Technology 2014 Annual Report 3 Augusta, Georgia Information Technology 2014 Annual Report INFORMATION TECHNOLOGY 2014 Annual Report 311 • Completed 182 work orders. • Provided ongoing support for IFAS application. • Provided ongoing support for NovusAgenda application. • Provided ongoing support for ADP EeTime application. • Processed multiple network and application security requests. • Provided and coordinated IT purchases based on departmental needs. • Coordinated and assisted with implementation of City Works/Motorola interface. • Provided ongoing support for Lucity application. • Provided ongoing support for Elemos application. • MAC Process for Relocation of 311 to 5th floor. • Quoted, Managed and Installed 4 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple security requests for CityView. • Processed multiple security requests for Chameleon. • Provided ongoing support for the CityView Application. • Provided ongoing support for the Chameleon Application. • Updated media graphics for 311 including multi-lingual community advertisements for buses and new device formatting for mobile solution. • Maintain 311 Geodatabase with nightly updates for GIS data for addressing, parcels, utilities, roads, and all required user department data. • Monitor 311 Motorola Application to ensure application is online and ready to support customers including user departments on a daily basis, with updated data, functioning scripts, and provide backup support via Augusta Maps Online and Pictometry Connect. • Created Pictometry Connect Organization to ensure 311 has a backup support system for valuable information including Commission Districts, Utilities, Customer Information, and other city department data. • Provided ongoing support of Motorola PremierOne application. • Provided ongoing support of Cisco UCCX IVR application. • Provided ongoing support with Motorola interface to Lucity application. • Provided ongoing support with Motorola interface to CityView application. • Provided support and assistance with Lucity upgrade to v7.6. ADMINISTRATORS OFFICE • Completed MAC Process for Replacement of Pollock device. • Completed 91 work orders. • Relocated department to temporary location as part of Municipal Building Renovations. • Relocated department to new permanent location. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for NovusAgenda application. Augusta Information Technology 2014 Annual Report 5 • Provided coordination of IT purchases based on department needs. • Processed multiple network and application security requests. • Processed ongoing support for IFAS application. • Graphical support for slide presentations including Mayors Presentations, TEDx Map for CSRA, communication graphics (ex. GRU Student Presentations), media ads (ex. Georgia Trend Magazine), for the commission and community presentations. • Updated Facilities dataset and map for website and web services. • MAC Process for Relocation of Administrator to swing space on 4th floor. • MAC Process for Relocation of Administrator to 9th floor. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Supported Hyde Park mapping and presentation. ANIMAL SERVICES • Completed 95 work orders. • Quoted, Managed and Installed 2 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple security requests. • Provided ongoing support for the Chameleon Application. • Provided ongoing support for IT related purchases. • Performed multiple password resets for the Chameleon application. • Provided graphics support for community outreach, adoption poster campaign for dogs and cats, create modified graphics for advertisements for public display including bus shelters and vehicle wraps. • Conducted MRAD/Chameleon address cleanup, MRAD training, and integration discussion with vendor for requirements, and future project support. • Provided ongoing support for ADP EeTime time clocks. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for NovusAgenda application. • Provided ongoing support for IFAS application. • Implementing Data Mapping for Chameleon. • Added Commission Districts to Chameleon reporting. • Installed Map Explorer and Google Earth for Chameleon. • Implemented a report to track spay/neuter animals. • Assisted with cleaning up addresses in Chameleon. • Updated the Cham.ini for Animal Services MDT`s. • Implemented multiple Chameleon reports for Animal Services. • Installed barcode scanners for Chameleon inventory. • Implemented the Quick Kennel module in Chameleon. AUGUSTA CANAL AUTHORITY • Processed ongoing support for ADP EeTime application. Augusta Information Technology 2014 Annual Report 6 • Provided grant application support for Augusta Canal Authority including mapping and large scale printouts, data exports for consultants, and feature class management of existing canal features and proposed projects. Supported community outreach on current phase projects including new trails on phase 1 and phase 2. AUGUSTA LIBRARY • Completed 42 work orders. • Processed ongoing support for ADP EeTime application. • Conducted Augusta Maps Application training at the request of the public library for their clients needing additional training on using this valuable community resource. AUGUSTA REGIONAL AIRPORT • Completed 200 work orders. • Provided annual Masters Week support services. • Provided ongoing support of Phoenix software and credit card processing. • Provided ongoing support for the FBO Manager and Front Desk applications for the Airport. • Provided ongoing support for NovusAgenda application. • Provided ongoing support for IFAS application. • Provided coordination of IT purchases based on departmental needs. • Provided support for ADP EeTime application. • Provided support for ADP EeTime time clocks. • Researched alternative software solutions and released an RFP for a replacement of the FBOManager software. • Quoted, Managed and Installed 12 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. BOARD OF ELECTIONS • Completed 189 work orders. • Created and implemented new Election Management software to allow BOE personnel to create and customize Election Results. • Created and implemented new Election software to display scrolling results and precinct reporting progress. • Created and implemented new Election software to display mapped results of select races. • Created and implemented new Election Results mobile-friendly web application. • Continued support of BOE software with the MRAD to ensure correct spelling, road types, and zip codes. • Supported the BOE in vacant property comparison to analyze voter locations. • Supported the BOE in Community Maps for Elections. • Maintained Polling Places, Commissioners, and State feature classes with for elections mapping and support. Augusta Information Technology 2014 Annual Report 7 • Maintained ArcReader Projects to provide BOE to easy internal and external map making and to expedite their response to public inquiries. • Provided ongoing support of ADP EeTime application. • Provided ongoing support of IFAS application. • Provided ongoing support of NovusAgenda application. • Completed MAC Process for Public Computers. • Completed MAC Process for Purchase of New Equipment. • Completed MAC Process for Setup of Public Voting Space. • MAC Process for Relocation of BOE to 5th floor. • Quoted, Managed and Installed 7 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided Precinct Realignment Support, GIS feature class modifications, mapping, and meeting support. • Coordination of precinct boundary project data update with the Legislative and Congressional Reapportionment Office. • Graphics and Mapping support for Election. • Updated the daily Voter job. • Processed multiple security requests. • Provided ongoing support for IT related purchases. • Assisted with implementing the Election Inventory Tracking system. CEMETERIES CEMETERY - MAGNOLIA • Provided ongoing support of ADP EeTime time clocks. CEMETERY- WESTVIEW • Provided ongoing support of ADP EeTime time clocks. CIVIL AND MAGISTRATE COURT • Completed 148 work orders. • Provided ongoing support of ADP EeTime application. • Completed MAC Process for Time Clock Relocation. • Completed MAC Process for Network Drops for New Equipment. • Quoted, Managed and Installed 9 new equipment orders. • Implemented Web Video based Initial Appearance System for the Civil and Magistrate Court Initial Appearance Bond Hearings. The system removed the need for jail transportation to and from the Judicial Center and allows the Sheriff`s Office to keep inmates at the jail. This system utilizes Microsoft Lync and includes a connection between the Civil and Magistrate Judge, the Inmates in a secured room and also allows remote viewing by visitors and members of media at the Jail`s Visitor Center. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. Augusta Information Technology 2014 Annual Report 8 CIVIL AND MAGISTRATE COURT - WARRANTS • Completed 108 work orders. • Upgraded Electronic Warrant Interface program to web-based service. The upgrade allowed users the ability to create a warrant on any desktop PC connected to the county network. Also removed the requirement for software installation. CLERK OF COMMISSION • Supported implementation of new audio/visual technology in the renovated 2nd floor Commission Chamber. • Supported commission and committee meetings by having IT personnel in the commission chamber running the voting PC. • Streamed Commission meetings to the internet. • Completed 111 work orders. • Relocated department to new location. • Provided ongoing support of NovusAgenda software application. • Assisted with voting software during Commission and Committee meetings. • Provided ongoing support for ADP EeTime application. • Provided coordination of IT purchases based on department needs. • Processed multiple network and application security requests. • Provided ongoing support of LaserFiche software application. • MAC Process for Relocation of Clerk of Commission to 2nd floor. • Quoted, Managed and Installed 4 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. CLERK OF COURT • Completed 687 work orders. • Updated Auto Attendant. • Quoted, Managed and Installed 4 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for ADP EeTime application. • Provided ongoing support for IT related purchases. • Provided ongoing support for the CDIMS Applications. • Processed multiple security requests. • Provided ongoing support for the FiFa Interface process. • Provide ongoing support for the Print/FAX server. • Provided ongoing support for the COTT Applications. • Provided support to convert microfilm images to digital format to import into CDIMS. • Processed multiple vendor access requests for CDIMS. • Provided Augusta Maps hands on training and open forum to discuss software enhancements and Master Address and Road Database questions for general public and abstractors. Augusta Information Technology 2014 Annual Report 9 • Provided troubleshooting for public computers and collaborated with network to provide resolution to issues. • Performed multiple installs of CDIMS software applications. • Evaluated, tested and installed Print Conductor for Deeds Index Reports. • Provided support for computer replacements. • Provided assistance with the COTT conversion and import into CDIMS. COMMISSIONERS • Completed 4 work orders. • Provided technical support for technology devices used by Commissioners. • Provided detailed district maps for Commissioners supporting their constituents. • Conducted hands on training for Augusta Maps to demonstrate tools available to support districts including buffer selection, mailing list creation, export to excel, and GIS data familiarization and examples of spatial solutions GIS can offer. • Provided coordination of IT purchases based on department needs. CORONER`S OFFICE • Completed 98 work orders. • Upgraded to Voice over Internet Protocol (VOIP) telephone service. • Completed MAC Process for new equipment. • Quoted, Managed and Installed 6 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for ADP EeTime application. • Deployed web based Coroner Case Management System for the Office of the Coroner. The web service allows the Coroner Office to manage case on any device including mobile devices. DANIEL FIELD AIRPORT • Completed 3 work orders. • Provided annual Master`s Week support services. DISADVANTAGED BUSINESS ENTERPRISE (DBE) • Completed 44 work orders. • Relocated department to temporary location as part of Municipal Building Renovations. • Relocated department to new location. • MAC Process for Relocation of DBE to 4th floor. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for ADP EeTime application. • Provided ongoing support for IFAS application. • Processed network and application security requests. Augusta Information Technology 2014 Annual Report 10 • Provided graphics support for display and presentations. • Provided ongoing support for NovusAgenda application. DISTRICT ATTORNEY • Completed 347 work orders. • Maintained Pictometry Project, individual logins and provided onsite software training for staff of the District Attorney’s Office to support their information gathering for upcoming trials. • Provided the District Attorney’s Office with large format jury displays including maps and diagrams to support visualization of victim locations, criminal events, and perpetrator activities during the case. • MAC Process for new equipment for Juvenile Court Division. • MAC Process for new laptop. • Quoted, Managed and Installed 2 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for ADP EeTime application. E911 DISPATCH • Completed 240 work orders. • Enrolled several employees in Biometrics. • Maintained python code to automated data updating to ensure timely scheduled database updates for Crime Mapping. • Coordinated GIS Addressing initiatives with E911 Support Staff, provided MRAD Training and GIS Mapping. • Completed MAC Process for Network Drops. • Completed MAC Process for Relocation of Staff into EMA area. • Completed MAC Process for Lab setup with new PCs. • Quoted, Managed and Installed 11 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for ADP EeTime application. • Provided support for IFAS application. • Provided support for NovusAgenda application. • Provided troubleshooting for New World deployment for MRAD integration. • Continued feature class validation and mapping support to tailor data and dispatch map to user and software requirements. • E911 Time synchronization – Configured 911 phone call recording software Instant Retrieval with Augusta IT Windows NTP time service. This negated a need for 911 Director to purchase a Netclock. EMERGENCY MANAGEMENT AGENCY • Completed 24 work orders. Augusta Information Technology 2014 Annual Report 11 • Worked with Emergency Management Staff to create new feature classes to support EMA including Shelters and CERT Members. Continuing to work with EMA to identify data resources and discuss future data needed to support emergency response. • Supported grant application with GIS Analysis of population supported by installing warning sirens throughout Augusta, including alternative location analysis and final maps for submittal with grant. • Supported grant application with GIS Analysis of population supported by installing warning sirens throughout Augusta, including alternative location analysis and final maps for submittal with grant. • Supported Emergency Management with software selection to ensure proper reporting for FEMA and ease of use by volunteers of Crisis Trac. • Quoted, Managed and Installed 2 new equipment orders. • Supported Damage Assessment providing maps and data to Team Rubicon conducting Augusta Damage Assessment. • Created a web site specifically to house press releases, photographs, and other information related to the ice storm in February 2014. ENGINEERING • Modified and automated Billed-Consumption Report for Engineering. • Completed 324 work orders. • Maintained AED database, provided staff support, database backups, and GIS expertise. • Exported feature class data to CAD format for surveyors working with the Engineering on various studies and projects. • Maintained Engineering Pictometry Organization, created user logins, and provided training for staff interested in utilizing Pictometry POL for pre-engineering planning efforts and tree management. • Created ArcGIS Online Maps, Groups, Users, and ArcGIS Collector projects for AED to utilize in mobile data collection. • Coordinated with Engineering Staff to provide network space on servers for joint collaboration of scanned project plans, drawing files, project photography, etc. for future GISMap interactive hyperlinked data. • MAC Process for relocation of fax for Traffic Engineering. • MAC Process for laptop replacement. • MAC Process for AutoCad renewal. • Quoted, Managed and Installed 11 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for the Lucity application. • Provided support for the Hydraflow application. • Provided ongoing support of NovusAgenda application. • Provided coordination of IT purchases based on departmental needs. • Provided support of ADP EeTime application. • Processed multiple network and application security requests. • Provided support and assistance with Lucity upgrade to v7.6. Augusta Information Technology 2014 Annual Report 12 STREET LIGHTING • Completed 8 work orders. • Processed multiple network and application security requests. • Provided coordination of IT related purchases. TRAFFIC ENGINEERING • Completed 76 work orders. • Provided secured web service on GISMap for internal staff to access for locating Traffic related data. • Supported Traffic Engineering GIS Staff with feature class creation and maintenance. • Performed GIS Analysis Project for street lighting cost distribution per road frontage on 48,265 parcels. • Supported Fiber Installation Project including feature class creation, location validation, conceptual maps, and directed schema criteria for fiber installation GPS Collection. Established GIS Fiber Procedure and coordinated with multiple departments and consultants. • Processed multiple network and application security requests. • Provided ongoing support for IFAS application. • Provided and coordinated support for equipment needs for Masters Week. • Provided support for ADP EeTime application. • Provided ongoing support for Lucity. • Provided ongoing support for NovusAgenda application. • Assisted vendor with traffic camera software connectivity issues. ENVIRONMENTAL SERVICES • Completed 229 work orders. • Quoted, Managed and Installed 10 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for the Elemos application. • Provided support for the Insight application. • Provided support for the FasterCS application. • Provided coordination of IT purchases based on departmental needs. • Processed multiple network and application security requests. • Coordinated and assisted with changing vendor for POS/credit card system at CNG plant. • Provided ongoing support for IFAS application. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for ADP EeTime time clocks. • Provided ongoing support for NovusAgenda application. • Assessed network requirements and steps needed to provide additional connectivity for the Carlson GPS solution. • Assessed network requirements and steps needed for ADS Security application upgrade. • Updated calculations of road miles, created new maps and exported data to excel for internal staff to support hauler areas for solid waste. Augusta Information Technology 2014 Annual Report 13 • Provided support for vacant lot reporting by geocoding existing excel data maintained by office. • Modified solid waste hauler and pick up days procedure for display on GISMap, Solid Waste Vendor Website, 311 Application via web services. • Modified existing addressing database to support ELEMOS implementation for Solid Waste. • Provided mothball permit, geocoded cart damage, vacant lot, owner information, and PINs for various projects. EQUAL EMPLOYMENT OPPORTUNITY (EEO) • Completed 49 work orders. • MAC Process for Relocation of EEO to swing space on 6th floor. • MAC Process for EEO to swing space on 2nd floor. • MAC Process for EEO to 6th floor. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided ongoing support of NovusAgenda application. • Provided ongoing support of BalanceAAP application. • Created file layout as specified by PeopleFluent for use in developing EEO AA Plans. • Developed/updated existing (IFAS) EEO CDD reports. • Assisted EEO Department with AAP Reporting. • Provided coordination of IT purchases based on departmental needs. • Process multiple network and application security requests. EXTENSION SERVICES • Completed 22 work orders. • Provided ongoing support of ADP EeTime application. FINANCE DEPARTMENT • Completed 127 work orders. • MAC Process for Relocation of Finance to swing space on 7th floor. • MAC Process for Relocation of Finance – Risk to swing space on 6th floor. • MAC Process for Relocation of Finance – Risk to 9th floor. • MAC Process for Relocation of Finance – Payroll to swing space on 7th floor. • MAC Process for Relocation of Finance to 8th floor. • MAC Process for Relocation of Finance – Accounting to 8th floor. • MAC Process for Relocation of Finance – Payroll to 8th floor – Heery. • Quoted, Managed and Installed 1 new equipment order. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple network and application security requests. • Provided coordination of IT purchases based on departmental needs. • Provided support for IFAS application. Augusta Information Technology 2014 Annual Report 14 • Continued to assist with the implementation of IFAS Grants Management module. • Provided support for ADP EeTime application. • Provided support for NovusAgenda application. • Developed and modified CDD reports based on customer-specific criteria. • Developed project plan, coordinated major stakeholder resources and managed project for OneSolution upgrade and database platform migration. • Provided/developed report to assist with financial analysis of vacation buy back project. ACCOUNTING • Completed 66 work orders. • MAC Process for laptop replacement. • Provided ongoing support of ADP EeTime application. • Provided coordination of IT purchases based on departmental needs. • Provided ongoing support of IFAS application. • Provided ongoing support of NovusAgenda application. • Processed multiple network and application security requests. FLEET MANAGEMENT • Completed 72 work orders. • Set up updated FTP process to connect them to Wright Express. • Quoted, Managed and Installed 1 new equipment order. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for FasterCS application. • Provided ongoing support for NovusAgenda application. • Provided coordination of IT purchases based on departmental needs. • Provided support for ADP EeTime application. • Assisted with file changes needed for WEXLink. PAYROLL • Assisted in 2014 W2 processing. • Assisted in 1099 and Magnetic Media Creation. • Completed 45 work orders. • Researched, recommended, and implemented solution to assist Payroll with data entry for Vacation Buy Back. • Assisted in Incentive Pay setup. • Implemented procedure to adjust Fire Fighter Pay for selected pay periods so that their pay reflected accurate amounts after they received incorrect adjustments on their original payroll checks. • Provided support for ADP EeTime application. • Provided ongoing support for IFAS application. • Assisted with and provided ongoing support for printer issues. Augusta Information Technology 2014 Annual Report 15 RISK MANAGEMENT • Provided ongoing support for in-house developed application RISK. • Completed 73 work orders. • Relocated department to temporary location as part of Municipal Building Renovations. • Relocated department to new location. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for IFAS application. • Provided ongoing support for NovusAgenda application. FIRE DEPARTMENT ADMINISTRATION • Recorded and posted the 9/11 Remembrance Ceremony on the city web site. • Completed 301 work orders. • Programmed and installed 33 new computers for the fire department. • Set up programming templates for 30 new APX portable radio`s for the fire department. • Upgraded Firehouse webserver to version FH 7.15.32 on Windows Server 2012 R2. This upgrade resolved the issues the department was having with FH Sketch module. • Supported ArcGIS Online project for the Fire Department to modify their GIS feature classes for battalions and sector maps. • Continued addressing coordination with the Fire Department in the review process for all new development in Augusta, MRAD training, and continued support for GIS related projects. • Created first in response road books for all fire stations to support employee testing on their assigned areas. • MAC Process for Network Drops for FS#3 printer. • MAC Process for Fire Department Computer Replacements. • MAC Process for web cameras for staff. • MAC Process for BizHub replacement. • MAC Process for EMA Relocation. • MAC Process for Computers for Fire Shop. • MAC Process for replacement of laptops - EMA. • Quoted, Managed and Installed 10 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for ADP EeTime application. • Created maps for Individual Engine Co Areas for Training. • Provided video conference capability by utilizing Microsoft Lync and desktop / conference room web cameras. • Developed Fire Department Facilities Module in Lucity. Trained FD personnel on facility management and work order creation. Allowed the FD to better track building assets. Augusta Information Technology 2014 Annual Report 16 FIRE DEPARTMENT - PREVENTION • Provided support for ADP EeTime application. • Provided support for NovusAgenda application. • Provided support for IFAS application. FIRE STATIONS • Completed 41 work orders at Fire Station #1. • Completed 10 work orders at Fire Station #2. • Completed 47 work orders at Fire Station #3. • Completed 11 work orders at Fire Station #4. • Completed 12 work orders at Fire Station #5. • Completed 23 work orders at Fire Station #6. • Completed 23 work orders at Fire Station #7. • Completed 31 work orders at Fire Station #8. • Completed 20 work orders at Fire Station #9. • Completed 30 work orders at Fire Station #10. • Completed 16 work orders at Fire Station #11. • Completed 15 work orders at Fire Station #12. • Completed 11 work orders at Fire Station #13. • Completed 12 work orders at Fire Station #14. • Completed 17 work orders at Fire Station #15. • Completed 11 work orders at Fire Station #16. • Completed 9 work orders at Fire Station #17. • Completed 17 work orders at Fire Station #18. • Completed 9 work orders at Fire Station #19. FORESTRY • Completed 5 work orders. HEALTH AND WELLNESS CENTER • Completed 1 work order. HEERY ENGINEERING • Completed 28 work orders. • Relocated department to temporary location as part of Municipal Building Renovations. • Relocated department to new location. • MAC Process for Relocation of Heery to swing space on 9th floor. • MAC Process for Relocation of Heery to swing space on 3rd floor. HOUSING AND COMMUNITY DEVELOPMENT • Completed MAC Process for Replacement of Pollock device in SHP Office. Augusta Information Technology 2014 Annual Report 17 • Completed 189 work orders. • Maintained web mapping projects to support Environmental reporting required by state organizations by the Housing and Community Development staff to expedite their visual area analysis. • Supported homeless study for the Housing and Community Development, attended meetings, printed maps, and trained volunteers on future methods for electronic data collection using ArcGIS Online. • Provided data to consultants and mapping support for various studies requested by Housing and Community Development. • Modified existing feature classes and provided updates for supporting Housing and Community Development activities. • MAC Process for BizHub for SHP office. • Quoted, Managed and Installed 2 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple network and application security requests. • Provided support for ADP EeTime application. • Provided coordination of IT purchases based on departmental needs. • Provided ongoing support for IFAS application. • Provided ongoing support for NovusAgenda application. HUMAN RESOURCES • Completed 255 work orders. • Assisted with providing updated list of eligible employees and dependents to HealthStat. • Researched, recommended, and implemented solution to assist HR with determining employee eligibility for Vacation Buy Back. • MAC Process for Relocation of Human Resources to 4th floor. • MAC Process for replacement of laptop equipment. • Researched and implemented procedures to allow an Incentive pay of $500 for Full Time employees and $200 for Part Time employees to be included as a separate check for November 26. . • Quoted, Managed and Installed 5 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Developed and modified specific CDD reports based on customer specific criteria. • Processed weekly ben018 file for ADP. • Processed bi-monthly ben014 file for ADP. • Provided ongoing support for IFAS application. • Processed multiple network and application security requests. • Researched possible software solution for online appointment scheduling. • Provided ongoing support for NovusAgenda application. • Assessed network requirements and steps needed to implement wireless at HealthStat Clinic. • Provided coordination of IT purchases based on departmental needs. Augusta Information Technology 2014 Annual Report 18 • Coordinated and provided IT related support for Open Enrollment needs. • Processed bi-weekly reimbursement files for various gym memberships for employee wellness. • Researched and coordinated Logicalis demo of Cisco UCCX IVR solution. INFORMATION TECHNOLOGY • Developed and activated Traffic Violations Bureau web site on January 1, 2014. • Completed 7532 work orders. • Processed 6,862,925 inbound internet emails and 1,353,682 outbound internet emails. • Blocked 2,556,424 spam emails and 2,338 virus emails from coming in. Blocked 11,594 spam emails and 15 virus emails going out. • Improved the performance of the Bluecoat Proxy. • Renegotiated the 2014 Motorola maintenance agreement with Motorola. Was able to maintain the same pricing per unit as 2013. • Closely monitored the repairs that Motorola did on our equipment to make sure the items that were covered under of service agreement were not charged to the County. • Created new training materials, organized bi-weekly training for internal departmental staff and external clients in the community on GISMap online mapping property search, sales analysis, and map creation. • Upgraded to ArcGIS 10.2.2 – Server, Database, and Desktops throughout the city business software solutions and departments. • Finalized and received Commission Approval for Ordinances and transfer of responsibility of the Master Road and Addressing Database (MRAD) in August 2014. • Implemented GIS Portal on ArcGIS Online, updating existing maps available for download to web maps for live updates via database replication. • Maintained fiber feature class for identifying location, connectivity, ownership, and coordinated this data is available on a secured layer for internal planning purposes. • Continued to work with ESRI and internal network staff to identify and add infrastructure that would support future growth and expansion of GIS Capabilities online. • Continued to expand ArcGIS Server Secured Layer for GISMap and offered training for multiple departments on the ability to share “internal only” data. Customers included EMA, Code Enforcement, Utilities, Sheriff’s Office, Fire Department, Information Technology and Planning and Development. • Reported to Google Maps incorrect business locations, road names, addressing issues and missing roads for correction on their online mapping application to improve navigation in Augusta since this tool is popular with the public. • Continued collaboration with Board of Education on MRAD provided valuable addressing information. • Maintained over 150 GIS feature classes for the Augusta Enterprise Geodatabase. • Expanded ArcGIS Online usage for Augusta departments, to include Planning and Development. ArcGIS Online will streamline map and data sharing, collaboration, and mobile data collection. • Verification of boundary data for BAS Census Survey. Augusta Information Technology 2014 Annual Report 19 • Continued support and mapping for ATC Development for future development projects throughout South Augusta. • Finalized Augusta Maps the new cross mobile platform html5 web platform which will ensure all citizens have mobile access to parcel, owner, and sales searches, etc. Application features auto adjust and memory for tablets, iPads, and cell phones. • Adopted ESRI Local Government for Road Feature Database, migrating 12,312 Road Segments and expanding schema to support New World Proximity. • Maintained subdivisions in GIS, including edit of Rights-of-Way (ROW), parcels, parcel frontage, parcel annotation and dimensions, new subdivisions. These tasks include new parcels as well as modifications (splits and combines) of existing parcels in the Augusta Enterprise Geodatabase. • Maintained building outlines for a vacant property analysis assessor data, analyzing permit applications and viewing 2014 aerial imagery. Finalized new procedure to provide better discovery in 2015 utilizing WinGAP and ITOS data. • Implemented GIS Addressing and Road Enhancements and Engagement for the MRAD, posted policies and procedures for public, held public meetings, created online submittal for assignment/verification, created e-plan submittal available for development community to electronically post plans, and maintained social media community engagement. • Reviewed plans and assigned addressing as a new reviewing agent for Augusta under the MRAD Project. This included reviewing the following: o 108 Site Plans (Commercial/Multi-Family) o 13 Development (Subdivisions) o 464 Addressing assignments o 577 address changes o 918 field collection-related changes o 14,566 validations which included structure point locations, spelling corrections, and collection of unit numbering. o Road reviews resulted in 11 approved, 9 pending, and 1 block change. • The GIS Division, as Augusta’s newly-designated coordinator of addressing updates to all internal and external agencies, continued to work extensively with E911, the US Postal Service, Planning and Development, the Board of Education, the Tax Assessor’s Office, the Tax Commissioner’s Office, Clerk of Court, Utilities, and Engineering departments to raise awareness of the importance of addressing to all departments. • Additionally, GIS deployed topology and maintained validation of addresses. • To support 911, GIS established a new dataset for central repository of all facilities in Augusta. • Created Land Bank Authority property feature class. • Provided CityView Upgrade Support, Web Service and conversion to ArcGIS 10.2.2. • MAC Process for Time Clocks in Municipal Building. • MAC Process for Smart Board Repair. • MAC Process for Laptop for RF Administrator. • Quoted, Managed and Installed 91 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. Augusta Information Technology 2014 Annual Report 20 • Coordinate Augusta Living Green Day 2014. • Provided monthly statistics for CLASS On-Line Registration. • Processed multiple security requests for terminations. • Provided support of ADP EeTime application. • Provided ongoing support for IFAS application. • Developed or modified current CDD reports based on customer specific criteria. • Provided ongoing support for ADP EeTime time clocks. • Installed dark fiber from Max Hicks Plant to Augusta Regional Airport. • Installed dark fiber from Utilities Highway 25 site to Augusta Fire Department Administration. • Installed dark fiber from Phinizy Road Detention Center to TCO/Utilities site Highway 25. • Configured layer 3 routing on core switches at IT datacenter, Utilities Highway 25, and IT disaster recovery site. • Installed and configured Microsoft Lync 2013 server. • Upgraded 12 servers to Windows server 2012 R2. • Installed and configured 21 new servers. • Completed 2087 network security related work orders. • Completed 143 network outage related work orders. • Supported Addressing for Municipal Campus and Wayfinding Design. • Completed 50 network related new order installs. • Transitioned Pictometry POL to Cloud Base Pictometry Connect which supports field work, multiple cross platform devices, provides quicker access to aerial image updates. Service can be shared on Augusta Maps GIS Web Application, with Emergency Response, and Business Development Partners. Board of Education utilized the software to coordinate a search for a victim`s body around school grounds. • Completed 495 active directory related sort orders. • Coordinated, Validated, Processed, and Distributed 2014 Imagery from Pictometry Flight throughout the organization and business systems. • Completed 21 cabling related work orders. • Completed 85 wireless related work orders. • Completed 70 hardware related work orders. • Completed 117 software related work orders. • Provided 2013 statistics for Recreation online activity. • Completed 200 email related work orders. JURY CLERK • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. JUVENILE COURT • Created and activated Juvenile Court web site. • Completed 80 work orders. Augusta Information Technology 2014 Annual Report 21 • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. LAND BANK AUTHORITY • Completed 25 work orders. • MAC Process for All-in-One for Land Bank Authority. • Quoted, Managed and Installed 1 new equipment order. LAW DEPARTMENT • Completed 57 work orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided eVerify report/file for Business Licenses. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for NovusAgenda application. LAW LIBRARY • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. MARSHAL`S OFFICE • Completed 103 work orders. • Relocated department to temporary location as part of Municipal Building Renovations. • MAC Process for Relocation of Marshal to swing space on 3rd floor. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for IFAS application. AUGUSTA REGIONAL AIRPORT • Completed 110 work orders. • Maintained Marshal Zone GIS data feature classes and created web services to support internal application development and public access on GISMap. • Migrated to Pictometry Connect Upgrade, new individual logins and provided onsite software training for staff. • Provided ongoing support for ADP EeTime application. SUBSTATION • Completed 77 work orders. Augusta Information Technology 2014 Annual Report 22 MAYOR'S OFFICE • Completed 26 work orders. • Relocated department to new location. • MAC Process for Relocation of Mayor to 2nd floor. • Processed multiple network and application security requests. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for NovusAgenda application. • Provided ongoing support of Weblink application. • Worked on development of a new web site for the incoming mayor. NON-COUNTY • Supported the Economic Development Authority (EDA) of Richmond County with mapping and data requests on numerous time-and-content sensitive projects. GIS provided over 50 maps of this nature, including marketing of commercial and industrial sites to potential industries evaluating relocation to Augusta. • Provided map of available parking to the Greater Augusta Arts Council for Westobou and Arts in the Heart Festival. • Provided data and support for the CSRA Regional Commission special economic development projects, including ArtSpace. • Supported Augusta Sports Council with mapping and addresses for community mailings for events including the 2014 Half Marathon, Ironman, and 10K events. • Supported Augusta Tomorrow in mapping and planning efforts for marketing, including plans for the Medical District Area, Westobou Crossing and other sites targeted in Augusta in their Westobou Master Plan. • Supported Downtown Development Authority mapping for events including parking availability for Arts in the Heart and Westobou. • Provided GIS data for the Georgia Regents University Projects, Planning, and GRU Race Day. • Created maps and established regular communication with outside agencies (including the US Postal Service, Board of Education, and Health Department) in support of improved Augusta addressing initiatives. • Supported ArtSpace Development activities with public meeting interactive mapping and database creation for arts, culinary, and performance locations. • Provided GIS data for numerous Augusta sponsored studies including transportation, downtown tree inventory, ADA compliance activities, etc. • Created banners, graphics, flyers in support of the government supported events. • Provided mapping to public though sales of maps and data by written request. • Supported the Economic Development Authority (EDA) of Richmond County with Airport mapping and graphics for Aviation Conference. • Created maps for Gracewood presentation to support the economic development activities. • Provided Public and Community Support for Augusta Maps Application, Map Creation, and Data Validation. Augusta Information Technology 2014 Annual Report 23 PLANNING AND DEVELOPMENT • Completed 315 work orders. • MAC Process for Plat Scanner and PC for License & Inspection. • MAC Process for port activation for new employees. • MAC Process for new printer equipment. • MAC Process for new scanners. • Quoted, Managed and Installed 12 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Supported Opportunity Zone Annual Report by providing extensive GIS Analysis of property data within each zone, including building permits, code enforcement actions, crimes, and new businesses. • Supported GIS data creation from CityView scripts, coordinating new procedures with IT and Planners to ensure methodology provided usable data for all departments. • Maintained and modified GIS data for CityView ArcGIS Server web services, supporting new inspector areas, realignment of code enforcement areas, and provided address validation for pending, current, and retired addresses from MRAD via service. • Provided GIS software access, support and installation for Planners, gather data from outside sources, and establish data sharing for community information requested. • Maintained Zoning GIS Feature Classes and Mapping Support, 27 Zoning Changes, added 24 Special Exceptions, implemented industry standard coding on website per layer requirements provided by new planners. • Provided ongoing support for NovusAgenda application. • Provided ongoing support for IFAS application. • Initiated MRAD/CityView integration, vendor requirements, testing, feedback, and project support for final integration scheduled for 2015. • Provided GIS analysis and mapping support for Code Enforcement including geocoding demo permits, redistricting inspectors, Harrisburg Landlord versus Owner Occupied GIS Analysis, and business license reporting. • Integration of Planning and Developments GIS Feature Classes into Augusta`s Enterprise Geodatabase to support decision making and web access for other city departments data needs. Planned additional data integration and creation with Planners. • Coordinated acquisition of Draft ADA Compliant Data for Sidewalks and Walkability Meeting for AARP to support Planners and distributed internal ArcGIS Online Web Map. LICENSE AND INSPECTION • Completed 604 work orders. • Processed multiple security requests. • Provided ongoing support for the CityView Application. • Conducted monthly status meetings to stay informed on all License and Inspection technology needs. • Created multiple custom reports from CityView. • Created multiple custom searches in CityView. • Provided multiple CityView configuration and rule updates. Augusta Information Technology 2014 Annual Report 24 • Provided support for the annual Alcohol License Renewal process. • Provided support for the annual Business License Renewal process. • Provided support for the annual Request for Gross Revenue process. • Provided ongoing support for IT related purchases. • Provided ongoing support for the CityView Mobile Application. • Provided ongoing support for the CityView Public Portal Application. • Provided eVerify report/file for Business Licenses. • Processed multiple vendor access requests for CityView. • Provided ongoing support for ADP EeTime time clocks. • Provided ongoing support for ADP EeTime application. • Implemented the 2014 increase for business license fees. • Implemented bar codes for Request for Gross Revenue letters. • Implemented bar codes for Business License Renewals. • CityView upgrade to version 2014.6 SP3. • Implemented a new Permit Decal fee in CityView. • Processed multiple Open Records Requests for Permit information. • Provided projections for a 15% Business License fee increase. • Performed a CityView Merge. • Provided multiple CityView reports for ISO accreditation for permits and inspections. • Aligned permit inspection requests to CityView standards. • Implemented Inspections by Affidavit in CityView. • Maintained GIS features for CityView supporting modifications to Inspector Mapping during deployment of new staff. • Quoted, Managed and Installed 8 new equipment orders. • Supported mapping requests for planning sessions and meetings. • Provided ongoing support for NovusAgenda application. • Provided support of ADP EeTime application. • Provided ongoing support for IFAS application. PROBATE COURT • Completed 102 work orders. • Updated Auto Attendant. • Imported over 25,000 documents into EDMS from 2010 Ancestry.com imagery project. • Processed over 100,000 images from the 2010 Ancestry.com project to prepare for eventual import into EDMS. • MAC Process for employee relocations. • Quoted, Managed and Installed 3 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided ongoing support for ADP EeTime application. • Released RFP and participated in the vendor selection process for a new Probate Court Case Management software solution. Augusta Information Technology 2014 Annual Report 25 PROBATION • Completed 12 work orders. PROCUREMENT • Completed 228 work orders. • Relocated department to temporary location as part of Municipal Building Renovations. • Relocated department to new location. • Provided coordination of IT purchases based on departmental needs. • Graphics support for Procurement SOP, vendor workshops, and other special projects. • MAC Process for Relocation of Procurement to swing space on 2nd floor. • MAC Process for Relocation of Procurement to 6th floor. • MAC Process for Procurement Smart Board. • MAC Process for ten BizHub upgrades or replacements. • MAC Process for New Phone for Procurement. • Quoted, Managed and Installed 10 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided support for IFAS year-end processes. • Provided ongoing support for IFAS. • Provided coordination of IT purchases based on departmental needs. • Provided continued support for ADP EeTime application. • Processed multiple network and application security requests. PRINT SHOP • Completed 28 work orders. • Installed network cabling and fiber connectivity at May Park for new Print Shop location. PUBLIC DEFENDER • Completed MAC Process for Replacement of Pollock device at the Judicial Center Office. • Completed 534 work orders. • MAC Process for Port Activation for Public Defender. • MAC Process for BizHub Swap for Public Defender. • Quoted, Managed and Installed 4 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. RCCI • Completed 70 work orders. • Quoted, Managed and Installed 5 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. Augusta Information Technology 2014 Annual Report 26 • Provided ongoing support for ADP EeTime application. • Provided ongoing support for ADP EeTime time clocks. • Provided ongoing support for NovusAgenda application. • Upgraded Training Computer Lab at RCCI for inmates to earn their GED. Required updating memory (RAM) and operating system and installing a local area network that was not connected to the internet. This will allow a GED instructor to proctor GED examinations. RECREATION, PARKS, AND FACILITIES ADMINISTRATION • Created and activated Recreation Department dashboard. • Completed 334 work orders. • MAC Process for Recreation move into Old Fire Station #3. • Quoted, Managed and Installed 11 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple security requests. • Provided ongoing support for the CLASS Application, including On-Line Registration and biometrics. • Provided ongoing support for IT related purchases. • Provided ongoing support for the Lucity Application. • Provide ongoing support for the Senior Nutrition Program. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for ADP EeTime time clocks at all Recreation locations. • Provided ongoing support for NovusAgenda application. • Provided ongoing support for IFAS application. • Provided maps for landscape planning by the Recreation Personnel for projects throughout Augusta. • Maintained Parks feature class and acreage information. • Upgraded the Calsense Irrigation Software on server and client computer. AQUATIC CENTER • Completed 54 work orders. • Submit monthly employee wellness files for Payroll. AUGUSTA GOLF COURSE • Completed 6 work orders. BARTON VILLAGE • Completed 2 work orders. Augusta Information Technology 2014 Annual Report 27 BERNIE WARD COMMUNITY CENTER • Completed 2 work orders. CARRIE J. MAYS • Completed 5 work orders. • Upgraded telephone system to Key Service Unit. • MAC Process for cabling at Carrie J May’s Sr. Nutrition Office. DIAMOND LAKES • Completed 12 work orders. DOUGHTY PARK • Completed 2 work orders. EISENHOWER PARK • Completed 16 work orders. FACILITIES MANAGEMENT • Completed 33 work orders. • Provided ongoing support for the Lucity application. • Installed network cabling and fiber connectivity at old May Park fire station. • Lucity upgrade to version 7.6. FACILITIES MANAGEMENT - JLEC • Completed 5 work orders. FACILITIES MANAGEMENT - MUNICIPAL BLDG • Completed 13 work orders. FACILITIES MANAGEMENT - WEBSTER • Completed 19 work orders. FLEMING ATHLETIC OFFICE • Completed 4 work orders. GARRETT COMMUNITY CENTER • Completed 2 work orders. GRACEWOOD CENTER • Installed new cabling and phones. Augusta Information Technology 2014 Annual Report 28 H.H. BRIGHAM COMMUNITY CENTER • Completed 20 work orders. H.H. BRIGHAM SWIM COMPLEX • Completed 5 work orders. MAINTENANCE SHOP • Completed 7 work orders. MAY PARK COMMUNITY • Completed 16 work orders. MCBEAN PARK • Completed 16 work orders. MCDUFFIE WOODS PARK • Completed 1 work order. MINNICK PARK • Installed new cabling and phones. NEWMAN TENNIS CENTER • Completed 22 work orders. • Submit monthly employee wellness files for Payroll. OLD GOVERNMENT HOUSE • Completed 5 work orders. SAND HILLS COMMUNITY CENTER • Completed 15 work orders. WARREN ROAD COMMUNITY CENTER • Completed 8 work orders. RECREATION FACILITIES • Completed 28 work orders. RIVERWALK SPECIAL EVENTS • Completed 6 work orders. Augusta Information Technology 2014 Annual Report 29 SENTINEL • Completed 4 work orders. SHERIFF`S OFFICE ADMINISTRATION • Developed Deputy Assignment and Resource Tracking (DART) program to track deputy schedules. • Completed 495 work orders. • Implemented New World Microsoft Product (MSP) to replace the AS400-based New World AEGIS product. • Completed several timekeeper requests. • Updated the Sheriff’s Office MDT unit`s to work with the new GSP software. • Updated all 250 computer`s with for the Sheriff`s Office with the latest New World software for Mobile 10. • Worked with the Sheriff’s Office to establish a new talk group and overseen the reprogramming of all 650 portable radios. • MAC Process for RCSO Training Center (cabling/fiber expansion). • MAC Process for Telecom Needs at the CBWDC. • MAC Process for Printer Needs at the CBWDC. • MAC Process for UPS Needs in Booking at the CBWDC. • MAC Process for Smart Board Repair at Daniel Village. • MAC Process for additional Network Drops in the Evidence Room. • MAC Process for Relocation of Time Clock at the CBWDC. • MAC Process for Phase 2 Fiber at the RCSO Range. • MAC Process for relocation of equipment for employees at the CBWDC. • MAC Process for new Zebra printer at the CBWDC. • MAC Process for Court Room Technology in Booking at the CBWDC. • MAC Process for Serial Cards in the Booking/Processing Computers at the CBWDC to accommodate new camera equipment. • MAC Process for BizHub upgrade for SO Admin and Daniel Village. • Quoted, Managed and Installed 44 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Created additional GIS feature classes and added them to the Sheriff Secured Service on GISMap for internal use and collaboration. • Modified current GIS data and created new data for Police Areas to conform to New World geocoding requirements. Provided database support for New World MSP Implementation which requires transitioning data to a previous version of ArcGIS (9.0) to support their application. • Maintained Crime Mapping Application feature in GISMap for displaying searchable crime categories by data ranges, area buffers, beat selection, and address. This technology was utilized by the crime investigative team to create hot spot mapping for officers to target specific areas. Augusta Information Technology 2014 Annual Report 30 • Supported crime investigations personnel in GIS application, mapping, support, and implementation. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for ADP EeTime time clocks at various locations. • Provided ongoing support for IFAS application. • Provided ongoing support for NovusAgenda application. BOOKING • Completed 178 work orders. CID • Completed 881 work orders. CIVIL • Completed 91 work orders. CRIME SCENE • Completed 28 work orders. DANIEL VILLAGE • Completed 403 work orders. DARE • Completed MAC Process for Replacement of Pollock device. • Completed 37 work orders. INTERNAL AFFAIRS • Completed 32 work orders. JAIL ADMIN • Completed 247 work orders. • Installed new Auto Attendant for Booking. NARCOTICS • Completed 144 work orders. QUARTERMASTER • Completed 10 work orders. RECORDS • Completed 342 work orders. Augusta Information Technology 2014 Annual Report 31 SOUTHSIDE • Completed 502 work orders. TRAINING CENTER • Completed 109 work orders. • Installed and connected dark fiber from Solid Waste Maintenance building to Sheriff`s Office Training. WEBSTER DETENTION CENTER • Completed 199 work orders. SOLICITOR GENERAL • Completed 355 work orders. • Created and implemented new Case Creation Interface to allow new cases to be created in Tracker using data stored in New World MSP. • MAC Process for Relocation of Equipment. • MAC Process for AV Equipment. • Quoted, Managed and Installed 1 new equipment order. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provided ongoing support for ADP EeTime application. SOLICITOR GENERAL VICTIM`S ASSISTANCE • Completed 56 work orders. STATE COURT JUDGE • Completed 56 work orders. • Quoted, Managed and Installed 3 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Provide support for IFAS application. SUPERIOR COURT JUDGE • Completed MAC Process for Replacement of Pollock device. • Completed 301 work orders. • Modified Criminal Calendar application to use data from New World MSP. • Modified Jail Interface application to use data from New World MSP. • Modified Court Notification application to use data from New World MSP. • Modified Case Creation application to use data from New World MSP. • Modified ICON Custody Report application to use data from New World MSP. • MAC Process for installation of Desktop equipment – Court Administration. Augusta Information Technology 2014 Annual Report 32 • MAC Process for TSAV coordination of updates in Judicial Center Court Rooms - Court Administration. • MAC Process for installation of new AV Cart - Court Administration. • Quoted, Managed and Installed 2 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. TAX ASSESSOR'S OFFICE • Completed 343 work orders. • MAC Process for Relocation of TAO to temporary swing space on the 3rd floor. • Quoted, Managed and Installed 5 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple security requests. • Provided ongoing support for the WinGAP Application. • Provided ongoing support for the TACS Application. • Assisted with creating 2014 Future Year for 2015. • Assisted with producing the 2014 Tax Digest. • Performed the Year End procedures for WinGAP. • Provided ongoing support for IT related purchases. • Assisted with producing the 2014 Mobile Home Tax Digest. • Assisted with multiple WinGAP upgrades and structure fixes. • Integrated MRAD Addresses with WinGAP as the authoritative site address, expedites TAO data entry, and provides validated data. • Continued project support and quality control for the Carl Vinson Institute of Government Information Technology Outreach Services (ITOS) project. Imported data into Pictometry software for TAO appraisers to correct sketches in WinGAP. • Maintained all Parcel Polygon, ROW, Dimensions, and Annotation modifications for 2014. • IT –GIS transitioned to become the assigning agent for Parcel Numbers to expedite parcel creation and address assignment for other departmental business processes such as permitting. Created workflow with TAO to track work, validate changes, and finalize parcel number assignment. • Upgraded Pictometry Connect Organization, transitioned logins, and created new web services to support staff and allow utilization of software in the field. • Provided analysis on subdivisions and residential parcels for reporting and mapping. • Provided analysis of mobile home data and initiated Planning and Development coordination with TAO Mobile Home Appraiser, resulting in improved and validated addresses by TAO Staff. • Provided mailing vendor support for MRAD training and returned mail evaluations, coordinating validation with TAO to reduce returned mail. • Provided GIS Procedure for Conservation Use Parcel Calculations and created model for distribution to TAO GIS Staff. • Provided ongoing support for ADP EeTime application. Augusta Information Technology 2014 Annual Report 33 • Provided ongoing support for IFAS application. • Created New Business Process for TAO in CityView. • Provided support for computer replacements. • Modified the Instrument Type report to select multiple instrument types. TAX COMMISSIONER'S OFFICE • Completed 498 work orders. • Relocated department to new location. • Programmed and installed new paging system. • Programmed and installed equipment for new call center. • MAC Process for Relocation of TCO to 1st floor. • MAC Process for East/West Augusta Tag Relocation (Desktop/Network/Telecom/Smartboard). • MAC Process for South Augusta Tag Relocation (Desktop/Network/Telecom/Q-Matic). • MAC Process for TCO Municipal intercom speaker move. • MAC Process for additional Network Drops for the TCO Municipal Q-Matic implementation. • MAC Process for a Smart Board in the Municipal Building. • Quoted, Managed and Installed 27 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. • Processed multiple security requests. • Provided ongoing support for the VCS Tax Application. • Provided ongoing support for the SAGE (Peachtree) Application. • Performed weekly updates of the Tax Bill Export for Sturgis Web Services and the TCO Web Site. • Provided ongoing support for the FiFa Interface process. • Periodically updated Mail Fee for specified batch numbers. • Performed the Peachtree Year End process. • Upgraded Sage 50 Accounting (Peachtree) on server and client machines. • Assist with the 2014 Tax Bill Process. • Processed multiple vendor access requests for VCS Tax. • Provided MRAD support for returned mail evaluations. • Analyzed taxes collected by Commission District and provided breakdown of unpaid, paid, and school board calculations. • Created mapping project for TCO combining available property locations for Land Bank Authority, Augusta Owned, No Bid, ANIC, CHDOs, and Flood Properties. • Provided ongoing support for ADP EeTime application. • Provided ongoing support for IFAS application. • Provided ongoing support for ADP EeTime time clocks in various locations. • Provided ongoing support for NovusAgenda application. • Created a new EDMS Application for TCO Scanning. • Assisted with the Q-Matic system implementation. • Assisted with the Opex machine implementation. Augusta Information Technology 2014 Annual Report 34 • Implemented the Mavro/VCS Tax interface. • Implemented the Logicalis Call Center system. • Assisted with the GA Bank & Trust scanning implementation. TAG OFFICE – EAST AUGUSTA • Completed 217 work orders. • Relocated department to Washington Rd. • Programmed and installed new paging system. • Installed dark fiber from Cushman building on Highland Avenue to Tag Office - East Augusta. TAG OFFICE – SOUTHSIDE • Completed 52 work orders. • Programmed and installed new paging system. • Relocated department to New Peach Orchard Rd location. TRANSIT DEPARTMENT • Completed 83 work orders. • Upgraded telephones system to Key Service Unit in Transfer station. • MAC Process for BizHub cabling. • Maintained and coordinated GIS feature class updates for bus maps, individual route cards, and community outreach graphics. • Created graphics for multi-lingual posters for buses for announcements. • Supported Transit and MacDonald for proposed routes requested by Commissioners and the public. Created maps, route cards, posters, and slide presentation graphics for presentation at community and commission meetings. • Supported Transit and MacDonald for proposed routes requested by Commissioners and the public, created maps, route cards, posters, and slide presentation graphics for at community and commission meetings. • Participated in vendor discussions for GPS bus support for future locational services and implementation requirements for ADA-compliant in-bus announcement system. • Created Google Transit Compliant GIS Data for future submittal to online solution. • Provide hardware and application support for the RouteMatch application. • Provide support for the Trapeze/Pass application. • Provide support for the IFAS application. • Provide support for the NovusAgenda application. UTILITIES UTILITIES - ADMINISTRATION • Assisted with Lucity database clean up in FTG Client. • Assisted with Lucity database clean up in AUD Client. Augusta Information Technology 2014 Annual Report 35 • Finished creating multiple Lucity Parts Transfer reports. • Completed vendor selection process for the Water Information Management System. • Upgraded GraniteXP to version 5.4.1. • Modified and Managed SQL Queries for Water Loss Study Team. • Modified consumption report SQL Queries for vendor, Constantine to account for consumption on closed out accounts. • Created and scheduled weekly enQuesta Vacant Account over 1 year report. • Supported IVR during emergency and inclement weather. • Modified IVR Utilities script for break-in messages. • Support Utilities Month-End process procedures. • Managed enQuesta user security. • Rolled out ICOM3 for Construction & Maintenance and Fort Gordon. • Managed Lucity user security. • Implemented a single-click URL for Water Quality Report. • Modified IVR scripts for 311 being open on Saturday. • Supported ICOM3 application. • Managed iDoxs user security. • Managed Cognos scheduled reports. • Managed Utilities e-mail distribution groups. • Modified queries/reports for Billed Consumption and Rate 200/250 consumption for years 2008 - 2012 to account for consumption on closed out accounts and provided to AUD and vendor, Cavanaugh. • Supported Cisco IVR call recordings. • Provided queries as needed to AUD for Lucity data. • Provided queries as needed to AUD for enQuesta data. • Provided queries as needed to AUD for IVR data. • Provided ongoing support for Cognos Report Net. • Provided ongoing support for Cognos Report Net. • Provided ongoing support of Cisco UCCX. • Managed Cisco Call Recording user security. • Provided as needed support of GraniteXP. • Conducted and attended multiple IT and user meetings to stay informed on all AUD technology needs. • Processed multiple Network and Application security requests. • Managed data clean-up and archiving of enQuesta server. • Implemented monthly enQuesta Train refresh. • Supported Utilities Water Rates Change. • Created 2013 Top 10 Water Revenue Report. • Created 2013 Top 10 Sewer Revenue Report. • Modified water consumption reports to include Tax Type and ran for 2011-2013 for vendor Constantine. • Modified queries/reports for Billed Consumption and Rate 200/250 to include Tax Type for vendor, Cavanaugh. • Ordered equipment and software as needed. • Supported AUD Finance Department with Month-End and Year-End functions. Augusta Information Technology 2014 Annual Report 36 • Implemented EIOBoard for Director and Assistant Directors. • Implemented EIOBoard for Utilities Engineering and Safety Departments. • Provided on-going support for EIOBoard for Safety, Administration, Engineering, & Customer Service. • Created reports of enQuesta billing data for 2013 Base Charges. • Automated Water Loss Reports for vendor Cavanaugh to download to a shared Dropbox via new batch file. • Assisted vendor, Woolpert, in recreating Crystal Reports for Backflow data for Cityworks. • Assisted vendor, Woolpert, in recreating Crystal Reports for Inventory for Cityworks. • Implemented Bentley Navigator v8i for Engineering. • Managed Cognos user security. • Managed Cisco Desktop Agent and Supervisor user security. • Managed RFP for a new Water Information Management System. • Implemented iNet System for confined space gas detection. • Implemented ICOM3 for Utilities Engineering, Fort Gordon, and Construction & Maintenance. • Implemented e-bills for Utilities` customers. • Upgraded Compliance Suite to 4.46. • Completed 568 work orders. • Implemented Cityworks (Phase I) for Utilities Administration. • Managed and updated reports for Cityworks. • Implemented Master Billing. • Supported MAC projects for equipment relocations. • Provided ongoing support for Cityworks. • Managed enQuesta File Server. • Provided on-going support for ETAP. • Processed timekeeper requests for them. • Created various forms for Utilities, such as Employee Status Change Form. • MAC Process for AUD relocation into the ANIC Building (network/telecom/desktop/additional ports). • MAC Process for additional Network Drops at the Utilities Filter Plant. • MAC Process for AUD relocation into the new Rosier Road Facility (network/telecom/desktop/smart board/time clock). • MAC Process for additional Network Drops at Bay Street. • MAC Process for Wireless expansion at the Construction and Maintenance facility on Wylds Rd. • MAC Process for new ports and new printing equipment at the Construction and Maintenance facility on Wylds Rd. • MAC Process for BizHub at Hwy 25 PO. • Quoted, Managed and Installed 75 new equipment orders. • Managed the life-cycle process and replacement process for a variety of desktop equipment to include PCs, laptops, tablets, and peripherals. Augusta Information Technology 2014 Annual Report 37 • Provided MRAD address comparison for enQuesta and identified approximately 8,500 addresses requiring further validation for assets, initiated client returned mail discussions and future validation recommended. • Supported Cityworks Implementation for Utilities with GIS Geodatabase creation and ArcGIS Server Web Services, MRAD workflow and procedures, workshop attendance, training and deployment support. • Provide support for the NovusAgenda application. • Provide support for ADP EeTime application. • Provide support for ADP EeTime biometric time clocks located in various locations. • Provide support for IFAS application. UTILITIES - BAY STREET • Provided ongoing support for enQuesta. • Completed 33 work orders. • Upgraded H2O Map from version 6.0 to 10.0. • Deployed WinSCP for AUD Engineering. • Maintain water and sewer customer search via secured layers in Augusta Maps to support multiple department workflows including Utilities, Tax Commissioners, Code Enforcement, etc. • Maintain python scripting for updating multiple databases within the network requiring Utilities GIS Data. • Provide GIS Technical Support for GIS staff and software upgrades. UTILITIES - CENTRAL AVE • Provided as needed support of DicksonWare. • Completed 68 work orders. UTILITIES - FORT GORDON • Completed 55 work orders. • Provided Cityworks Phase I support for Fort Gordon Workflows. • Providing Cityworks Phase II support for Water Treatment Facilities, via workshops, training, and data creation. UTILITIES - HIGHLAND AVE FILTER PLANT • Completed 50 work orders. UTILITIES - HIGHWAY 25 • Provided ongoing support for Cisco Agent and Supervisor Desktop. • Provided ongoing support for Cisco CRS Historical Reporting. • Implemented Cisco Supervisor Mobile App for the iPhone for Customer Service. • Supported cashiering receipt printers. • Provided ongoing support for enQuesta. • Completed 291 work orders. • Implemented EIOBoard for south side Customer Service. Augusta Information Technology 2014 Annual Report 38 • Implemented Q-Matic for south side Customer Service. • Provided support for Q-Matic system. • Supported AUD Customer Service (south side location) to the new Peach Orchard building. • Relocated department to New Peach Orchard Rd location. UTILITIES - LANEY WALKER BLVD • Managed enQuesta IVR screen pop user security and configuration. • Supported IVR Customer Service Holiday messages. • Supported IVR during emergency and inclement weather. • Provided ongoing support for Cisco Agent and Supervisor Desktop. • Provided ongoing support for Cisco CRS Historical Reporting. • Managed bi-weekly Open Issues discussion via conference call with vendor (Systems and Software) to keep abreast of the status of open enQuesta issues. • Implemented Cisco Supervisor Mobile App for the iPhone for Customer Service. • Supported cashiering receipt printers. • Created queries in SQL Management Studio for IVR successful/unsuccessful Phone payments. • Provided ongoing support for enQuesta. • Managed enQuesta printers. • Completed 148 work orders. • Implemented EIOBoard for downtown Customer Service. • Supported AUD Customer Service (downtown location) to the ANIC building. UTILITIES - METERING • Upgraded OS on metering reading handhelds to Windows CE dr release. • Provided ongoing support for Meter Reading Handheld units. • Provided ongoing support of MV-RS. • Provided ongoing support for enQuesta. • Assisted with Metering System business case evaluation for AMI/AMR meters. • Completed 36 work orders. UTILITIES - N. MAX HICKS WATER TREATMENT PLANT • Completed 87 work orders. UTILITIES - RAW WATER PUMPING • Completed 29 work orders. UTILITIES - WASTE WATER TREATMENT • Managed OP10 user security. • Provided as needed support of Operator 10. • Completed 10 work orders. Augusta Information Technology 2014 Annual Report 39 UTILITIES CONSTRUCTION AND MAINTENANCE (WYLDS RD) • Created queries for C&M for open and closed Lucity service requests generated by 311. • Implemented Locates module for Utilities Locators. • Completed 129 work orders. • Implemented Cityworks (Phase I) for Utilities Construction and Maintenance and the warehouse. • Provided ongoing support for Cityworks. • Provided ongoing support for mobile devices. • Upgraded ICOM3 to 2.3.4.2. • Moved Lucity to a virtual environment. • Updated Lucity to version 7.6. Commission Meeting Agenda 3/17/2015 2:00 PM Information Technology 2014 Annual Report Department:Information Technology Caption:Present the Information Technology 2014 Annual Report. Background:The Information Technology Department provides the Information Technology Annual Report to Administration, Commission, Department Heads and Elected Officials each year. This report details some of the technical accomplishments and tasks completed by the Information Technology Department during the previous year of 2014. This report also outlines the use of technology and how it affects each department, the overall organization and our community. Analysis:The Information Technology Annual Report provides data as a means to measure the overall performance of the Information Technology Department as it continues to strive to provide the technical tools necessary to improve efficiency throughout the organization. Financial Impact:N/A Alternatives:N/A Recommendation:Receive the Information Technology 2014 Annual Report as information. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of Right -of-Way Permanent Easement, Temporary Easement for Contruction & Temporary Driveway Easement to Richmond County, Georgia from Richmond Station, LLC-3449 Wrightsboro Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, temporary easement for construction, and temporary driveway easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,165.29 square feet of right of way, 658.01 square feet of permanent easement, 11,435.22 square feet of temporary easement for construction, and 3,157.56 square feet of temporary driveway easement. The appraised value is $18,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of right of way, temporary construction easement and one driveway easement to Richmond County, Georgia from On the Other Side, LLC-374 Heath Drive Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one driveway easement (Parcel 018-0-115-00-0) 374 Heath Drive. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 261.36 square feet of right of way, 1,357.03 square feet of temporary construction easement, and one driveway easement. The appraised value is $11,230.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary Construction Easement & One Temporary Driveway Easement to Richmond County, from Byrom, PLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-062-00-0) 425 Berckmans Road. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 392.04 square feet of right of way, 13,072.4 square feet of temporary construction easement, and one temporary driveway easement. The appraised value is $24,250.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary Construction Easement to Richmond County, from Byrom, PLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-060-00-0) 2703 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 217.80 square feet of right of way and 2,306.06 square feet of temporary construction easement. The appraised value is $6,900.00 Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary Construction Easement to Richmond County, from Byrom, PLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-059-00-0) 2705 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 653.40 square feet of right of way and 1,945.15 square feet of temporary construction easement. The appraised value is $16,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary Construction Easement to Richmond County, Georgia from Byrom, PLC-Parcel 8 Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-057-00-0) 2709 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 43.560 square feet of right of way and 169.51 square feet of temporary construction easement. The appraised value is $800.00 Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Acquisition of Temporary Easement to Richmond County, Georgia from CitiMortgage, Inc. -3628 Belair Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and one temporary driveway easement (Parcel 018-4-058-00-0) 2707 Margate Drive. (Approved by Engineering Services Committee March 10, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 3,484.8 square feet of right of way and 2,648.62 square feet of temporary construction easement. The appraised value is $54,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AIA DOCUMENT B141-1997 ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. TABLE OF ARTICLES 1.1 INITIAL INFORMATION 1.2 RESPONSIBILITIES OF THE PARTIES 1.3 TERMS AND CONDITIONS 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS 1.5 COMPENSATION 1997 EDITION AGREEMENT made as of the day of in the year (In words, indicate day, month and year) BETWEEN the Architect's client identified as the Owner: (Name, address and other information) and the Architect: (Name, address and other information) For the following Project: (Include detailed description of Project) The Owner and Architect agree as follows. Standard Form of Agreement Between Owner and Architect with Standard Form of Architect’s Services Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987, ©1997 by The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1-1 Sixth January Two Thousand Fifteen Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, Georgia 30906 Christopher Booker Christopher Booker & Associates, PC 670 Broad Street Augusta, Georgia 30901 Renovation of old Augusta Library for New Administration Space Augusta Utilities Department 902 Greene Street Augusta, Georgia 30901 Professional services as Consultant for Augusta Utilities. Based on Twelve (12) month Construction Schedule ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 1-2 ARTICLE 1.1 INITIAL INFORMATION 1.1.1 This Agreement is based on the following information and assumptions. (Note the disposition for the following items by inserting the requested information or a statement such as “not applicable,” “unknown at time of execution” or “to be determined later by mutual agreement.”) 1.1.2 PROJECT PARAMETERS 1.1.2.1 The objective or use is: (Identify or describe, if appropriate, proposed use or goals.) 1.1.2.2 The physical parameters are: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical reports about the site.) 1.1.2.3 The Owner’s Program is: (Identify documentation or state the manner in which the program will be developed.) 1.1.2.4 The legal parameters are: (Identify pertinent legal information, including, if appropriate, land surveys and legal descriptions and restrictions of the site.) 1.1.2.5 The financial parameters are as follows. .1 Amount of the Owner's overall budget for the Project, including the Architect's compensation, is: .2 Amount of the Owner's budget for the Cost of the Work, excluding the Architect's compensation, is: 1.1.2.6 The time parameters are: (Identify, if appropriate, milestone dates, durations or fast track scheduling.) 1.1.2.7 The proposed procurement or delivery method for the Project is: (Identify method such as competitive bid, negotiated contract, or construction management.) 1.1.2.8 Other parameters are: (Identify special characteristics or needs of the Project such as energy, environmental or historic preservation requirements.) Office Building 18,250 sq. ft. - First Floor 19,000 sq. ft. - Second Floor Design Construction Documents completed and bid services provided by Owner N/A Unknown Unknown To be determined Competitive Bid - By Owner Construction Management - Architect N/A 1.1.3 PROJECT TEAM 1.1.3.1 The Owner's Designated Representative is: (List name, address and other information.) 1.1.3.2 The persons or entities, in addition to the Owner's Designated Representative, who are required to review the Architect's submittals to the Owner are: (List name, address and other information.) 1.1.3.3 The Owner's other consultants and contractors are: (List discipline and, if known, identify them by name and address.) 1.1.3.4 The Architect's Designated Representative is: (List name, address and other information.) 1.1.3.5 The consultants retained at the Architect's expense are: (List discipline and, if known, identify them by name and address.) 1.1.4 Other important initial information is: 1.1.5 When the services under this Agreement include contract administration services, the General Conditions of the Contract for Construction shall be the edition of AIA Document A201 current as of the date of this Agreement, or as follows: 1.1.6 The information contained in this Article 1.1 may be reasonably relied upon by the Owner and Architect in determining the Architect's compensation. Both parties, however, recognize that such information may change and, in that event, the Owner and the Architect shall negotiate appropriate adjustments in schedule, compensation and Change in Services in accordance with Paragraph 1.3.3. WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 1-3 Deanna Davis, P.E. Engineering Manager N/A N/A Christopher Booker Christopher Booker & Associates, PC 670 Broad Street Augusta, Georgia 30901 N/A N/A Article 4 - AIA 201 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-52921-4 ARTICLE 1.2 RESPONSIBILITIES OF THE PARTIES 1.2.1 The Owner and the Architect shall cooperate with one another to fulfill their respective obligations under this Agreement. Both parties shall endeavor to maintain good working relationships among all members of the Project team. 1.2.2 OWNER 1.2.2.1 Unless otherwise provided under this Agreement,the Owner shall provide full information in a timely manner regarding requirements for and limitations on the Project. The Owner shall furnish to the Architect, within 15 days after receipt of a written request, information necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. 1.2.2.2 The Owner shall periodically update the budget for the Project, including that portion allocated for the Cost of the Work. The Owner shall not significantly increase or decrease the overall budget, the portion of the budget allocated for the Cost of the Work, or contingencies included in the overall budget or a portion of the budget, without the agreement of the Architect to a corresponding change in the Project scope and quality. 1.2.2.3 The Owner's Designated Representative identified in Paragraph 1.1.3 shall be authorized to act on the Owner's behalf with respect to the Project. The Owner or the Owner's Designated Representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 1.2.2.4 The Owner shall furnish the services of consultants other than those designated in Paragraph 1.1.3 or authorize the Architect to furnish them as a Change in Services when such services are requested by the Architect and are reasonably required by the scope of the Project. 1.2.2.5 Unless otherwise provided in this Agreement, the Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. 1.2.2.6 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests. 1.2.2.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including any errors, omissions or inconsistencies in the Architect’s Instruments of Service. 1.2.3 ARCHITECT 1.2.3.1 The services performed by the Architect,Architect’s employees and Architect’s consultants shall be as enumerated in Article 1.4. 1.2.3.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which initially shall be consistent with the time periods established in Subparagraph 1.1.2.6 and which shall be adjusted, if necessary, as the Project proceeds. This schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Owner shall not, except for reasonable cause, be exceeded by the Architect or Owner. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 1-5 1.2.3.3 The Architect's Designated Representative identified in Paragraph 1.1.3 shall be authorized to act on the Architect's behalf with respect to the Project. 1.2.3.4 The Architect shall maintain the confidentiality of information specifically designated as confidential by the Owner,unless withholding such information would violate the law,create the risk of significant harm to the public or prevent the Architect from establishing a claim or defense in an adjudicatory proceeding. The Architect shall require of the Architect's consultants similar agreements to maintain the confidentiality of information specifically designated as confidential by the Owner. 1.2.3.5 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. 1.2.3.6 The Architect shall review laws, codes, and regulations applicable to the Architect's services. The Architect shall respond in the design of the Project to requirements imposed by governmental authorities having jurisdiction over the Project. 1.2.3.7 The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any errors,omissions or inconsistencies in such services or information. ARTICLE 1.3 TERMS AND CONDITIONS 1.3.1 COST OF THE WORK 1.3.1.1 The Cost of the Work shall be the total cost or, to the extent the Project is not completed, the estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 1.3.1.2 The Cost of the Work shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, including the costs of management or supervision of construction or installation provided by a separate construction manager or contractor, plus a reasonable allowance for their overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work. 1.3.1.3 The Cost of the Work does not include the compensation of the Architect and the Architect's consultants, the costs of the land, rights-of-way and financing or other costs that are the responsibility of the Owner. 1.3.2 INSTRUMENTS OF SERVICE 1.3.2.1 Drawings, specifications and other documents, including those in electronic form, prepared by the Architect and the Architect's consultants are Instruments of Service for use sole- ly with respect to this Project. The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights, including copyrights. 1.3.2.2 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to reproduce the Architect's Instruments of Service solely for purposes of constructing, using and maintaining the Project, provided that the Owner shall comply with all obligations, including prompt payment of all sums when due, under this Agreement. The Architect shall WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 1-6 obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement.Any termination of this Agreement prior to completion of the Project shall terminate this license. Upon such termination, the Owner shall refrain from making further reproductions of Instruments of Service and shall return to the Architect within seven days of termination all originals and reproductions in the Owner's possession or control. If and upon the date the Architect is adjudged in default of this Agreement, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting the Owner to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. 1.3.2.3 Except for the licenses granted in Subparagraph 1.3.2.2, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. However,the Owner shall be permitted to authorize the Contractor, Subcontractors, Sub-subcontractors and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution of the Work by license granted in Subparagraph 1.3.2.2. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. The Owner shall not use the Instruments of Service for future additions or alterations to this Project or for other projects,unless the Owner obtains the prior written agreement of the Architect and the Architect's consultants. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. 1.3.2.4 Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner providing to the Architect any electronic data for incorporation into the Instruments of Service,the Owner and the Architect shall by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or electronic data, including any special limitations or licenses not otherwise provided in this Agreement. 1.3.3 CHANGE IN SERVICES 1.3.3.1 Change in Services of the Architect, including services required of the Architect's consultants, may be accomplished after execution of this Agreement, without invalidating the Agreement, if mutually agreed in writing, if required by circumstances beyond the Architect's control, or if the Architect's services are affected as described in Subparagraph 1.3.3.2. In the absence of mutual agreement in writing, the Architect shall notify the Owner prior to providing such services.If the Owner deems that all or a part of such Change in Services is not required,the Owner shall give prompt written notice to the Architect, and the Architect shall have no obligation to provide those services. Except for a change due to the fault of the Architect, Change in Services of the Architect shall entitle the Architect to an adjustment in compensation pursuant to Paragraph 1.5.2, and to any Reimbursable Expenses described in Subparagraph 1.3.9.2 and Paragraph 1.5.5. 1.3.3.2 If any of the following circumstances affect the Architect's services for the Project, the Architect shall be entitled to an appropriate adjustment in the Architect's schedule and compensation: .1 change in the instructions or approvals given by the Owner that necessitate revisions in Instruments of Service; .2 enactment or revision of codes, laws or regulations or official interpretations which necessitate changes to previously prepared Instruments of Service; WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 .3 decisions of the Owner not rendered in a timely manner; .4 significant change in the Project including,but not limited to,size,quality,complexity, the Owner's schedule or budget, or procurement method; .5 failure of performance on the part of the Owner or the Owner's consultants or contractors; .6 preparation for and attendance at a public hearing, a dispute resolution proceeding or a legal proceeding except where the Architect is party thereto; .7 change in the information contained in Article 1.1. 1.3.4 MEDIATION 1.3.4.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party.If such matter relates to or is the subject of a lien arising out of the Architect’s services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration. 1.3.4.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which,unless the parties mutually agree otherwise,shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association currently in effect.Request for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings,which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. 1.3.4.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located,unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. 1.3.5 ARBITRATION 1.3.5.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to arbitration.Prior to arbitration,the parties shall endeavor to resolve disputes by mediation in accordance with Paragraph 1.3.4. 1.3.5.2 Claims,disputes and other matters in question between the parties that are not resolved by mediation shall be decided by arbitration which,unless the parties mutually agree otherwise,shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect.The demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. 1.3.5.3 A demand for arbitration shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. 1.3.5.4 No arbitration arising out of or relating to this Agreement shall include, by consolidation or joinder or in any other manner, an additional person or entity not a party to this Agreement, except by written consent containing a specific reference to this Agreement and signed by the Owner, Architect, and any other person or entity sought to be joined. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, 1-7 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 dispute or other matter in question not described in the written consent or with a person or entity not named or described therein.The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. 1.3.5.5 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. 1.3.6 CLAIMS FOR CONSEQUENTIAL DAMAGES The Architect and the Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement.This mutual waiver is applicable,without limitation, to all consequential damages due to either party’s termination in accordance with Paragraph 1.3.8. 1.3.7 MISCELLANEOUS PROVISIONS 1.3.7.1 This Agreement shall be governed by the law of the principal place of business of the Architect, unless otherwise provided in Paragraph 1.4.2. 1.3.7.2 Terms in this Agreement shall have the same meaning as those in the edition of AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 1.3.7.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when the Architect’s services are substantially completed. 1.3.7.4 To the extent damages are covered by property insurance during construction, the Owner and the Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in the edition of AIA Document A201,General Conditions of the Contract for Construction, current as of the date of this Agreement. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. 1.3.7.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. 1.3.7.6 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site. 1.3.7.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials.The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner’s promotional materials for the Project. 1-8 WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1-9 1.3.7.8 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. The Architect shall not be required to execute certificates that would require knowledge, services or responsibilities beyond the scope of this Agreement. 1.3.7.9 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to an institutional lender providing financing for the Project. In such event,the lender shall assume the Owner's rights and obligations under this Agreement. The Architect shall execute all consents reasonably required to facilitate such assignment. 1.3.8 TERMINATION OR SUSPENSION 1.3.8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, prior to suspension of services, the Architect shall give seven days' written notice to the Owner.In the event of a suspension of services,the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services.Before resuming services,the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. 1.3.8.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Architect shall be compensated for services performed prior to notice of such suspension.When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services.The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. 1.3.8.3 If the Project is suspended or the Architect’s services are suspended for more than 90 consecutive days, the Architect may terminate this Agreement by giving not less than seven days' written notice. 1.3.8.4 This Agreement may be terminated by either party upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 1.3.8.5 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. 1.3.8.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Subparagraph 1.3.8.7. 1.3.8.7 Termination Expenses are in addition to compensation for the services of the Agreement and include expenses directly attributable to termination for which the Architect is not otherwise compensated,plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1.3.9 PAYMENTS TO THE ARCHITECT 1.3.9.1 Payments on account of services rendered and for Reimbursable Expenses incurred shall be made monthly upon presentation of the Architect's statement of services. No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect has been adjudged to be liable. 1.3.9.2 Reimbursable Expenses are in addition to compensation for the Architect's services and include expenses incurred by the Architect and Architect's employees and consultants directly related to the Project, as identified in the following Clauses: .1 transportation in connection with the Project, authorized out-of-town travel and subsistence, and electronic communications; .2 fees paid for securing approval of authorities having jurisdiction over the Project; .3 reproductions, plots, standard form documents, postage, handling and delivery of Instruments of Service; .4 expense of overtime work requiring higher than regular rates if authorized in advance by the Owner; .5 renderings, models and mock-ups requested by the Owner; .6 expense of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect and the Architect's consultants; .7 reimbursable expenses as designated in Paragraph 1.5.5; .8 other similar direct Project-related expenditures. 1.3.9.3 Records of Reimbursable Expenses,of expenses pertaining to a Change in Services,and of services performed on the basis of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative at mutually convenient times. 1.3.9.4 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, employee retirement plans and similar contributions. ARTICLE 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS 1.4.1 Enumeration of Parts of the Agreement. This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. This Agreement comprises the documents listed below. 1.4.1.1 Standard Form of Agreement Between Owner and Architect,AIA Document B141-1997. 1.4.1.2 Standard Form of Architect's Services: Design and Contract Administration, AIA Document B141-1997, or as follows: (List other documents, if any, delineating Architect's scope of services.) 1.4.1.3 Other documents as follows: (List other documents, if any, forming part of the Agreement.) 1-10 N/A 1.4.2 Special Terms and Conditions. Special terms and conditions that modify this Agreement are as follows: ARTICLE 1.5 COMPENSATION 1.5.1 For the Architect’s services as described under Article 1.4, compensation shall be computed as follows: 1.5.2 If the services of the Architect are changed as described in Subparagraph 1.3.3.1, the Architect's compensation shall be adjusted. Such adjustment shall be calculated as described below or, if no method of adjustment is indicated in this Paragraph 1.5.2, in an equitable manner. (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and employees, and identify Principals and classify employees, if required. Identify specific services to which partic- ular methods of compensation apply.) 1.5.3 For a Change in Services of the Architect's consultants, compensation shall be computed as a multiple of ( ) times the amounts billed to the Architect for such services. 1.5.4 For Reimbursable Expenses as described in Subparagraph 1.3.9.2, and any other items included in Paragraph 1.5.5 as Reimbursable Expenses, the compensation shall be computed as a multiple of ( ) times the expenses incurred by the Architect, and the Architect's employees and consultants. 1.5.5 Other Reimbursable Expenses, if any, are as follows: WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ©1997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 1-11 Lump Sum: Professional services as Consultant for Augusta Utilities. $ 40,000.00 Forty Thousand Dollars Based on Twelve (12) month Construction Schedule. 1.25 - We will provide weekly site visits with Owner's Representative and prepare weekly progress report. - Review all shop drawings. -Review all payment applications. N/A 1.25 One and one quarter One and one quarter Commission Meeting Agenda 3/17/2015 2:00 PM Approve Christopher Booker & Associates, PC design change order 2 for construction services Department:Augusta Utilities Department Caption:Motion to approve subject agreement to Christopher Booker & Associates, PC in the amount of $40,000.00. This award will include costs associated with providing AUD construction management services for the Library renovation project. (Approved by Engineering Services Committee March 10, 2015) Background:The Augusta Utilities Department will be moving its personnel from the Bay Street office as well as the customer service personnel from the Municipal Building to the old library located at the corner of Greene Street and 9th Street. Christopher Booker & Associates, PC was the architect on this project that prepared the bid plans. This project is a Design/Build project and will need to have project management services throughout the duration of the renovation. Analysis:Christopher Booker & Associates, PC has provided a fee to perform these project management services that was deemed to be fair and reasonable. Financial Impact:Funds are provided in 512043490-5425410/81300020-5425410 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the subject change order for Christopher Booker & Associates, PC in the amount of $40,000. Funds are Available in the Following Accounts: 512043490-5425410/81300020-5425410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Request for Proposal Request for Proposals will be received at this office until Wednesday, December 17, 2014 @ 3:00 p.m. for furnishing: RFP Item #14-237 Evaluation and Repair of System Valves and Hydrants Program for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 5, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 13, 20, 27, December 4, 2014 Metro Courier November 19, 2014 Revised: 8/15/2011 UNOFFICIAL VENDORS Attachment B E-Verify # SAVE Form Original 7 Copies Wachs Water Services 801 Asbury Drive Buffalo Grove, IL 60089 YES 110163 YES YES YES Utility Service Group - Atlanta 1230 Peachtree Street NE Suite 1100, 11th Floor – Promenade ll Building Atlanta, GA 30309 YES 128974 YES YES YES Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 27 Mandatory Pre-Proposal / Telephone Conference: NOT APPLICABLE Total packages submitted: 2 Total Noncompliant: 0 RFP Opening RFP Item #14-237 Evaluation and Repair of System Valves and Hydrants Program for Augusta, Georgia - Utilities Department RFP Due: Wednesday, December 17, 2014 @ 3:00 p.m. Page 1 of 1 Evaluation Criteria PTS Wachs Water Services 801 Asbury Drive Buffalo Grove, IL 60089 Utility Service Group - Atlanta 1230 Peachtree Street NE Suite 1100 11th Floor – Promenade ll Building Atlanta, GA 30309 1. Field Repair Experience 25 23 13 2. Company experience with similar projects 25 21 13 3. Personal Licensing and Certifications 25 23 17 3. Field Locating Experience 25 23 20 Total 100 89 63 Cummulative Evaluation Sheet RFP Item #14-237 Evaluation and Repair of System Valves and Hydrants Program for Augusta, Georgia - Utilities Department Tuesday, Dec. 30, 2014 @ 3:00 p.m. Commission Meeting Agenda 3/17/2015 2:00 PM Award Evaluation & Repair of System Valves and Hydrants Program contract for Augusta Utilities Department RFP 14-237 Department:Augusta Utilities Department Caption:Motion to approve funding to Wachs Water Services in the amount of $ 249,980.00 for the fees associated with performing an Evaluation & Repair of various valves and hydrants within the Augusta Utilities water system. RFP 14-237 (Approved by Engineering Services Committee March 10, 2015) Background:The Augusta Utilities Department issued a RFP to perform evaluation and repair of valves and hydrants within the AUD water system. These services will be required for one year with the option to renew for an additional year. Wachs Water Services and Utility Service Company, Inc. submitted RFP's and were evaluated. Based on the evaluation results Wachs Water Services was chosen. Analysis:Augusta Utilities Department management met with management of Wachs Water Services to negotiate pricing. The pricing for services were found to be fair and reasonable and therefore have been selected for this contract. Financial Impact:Funds are provided in account: 507043410-5425110/81500030- 5425110 Alternatives:No alternatives are recommended. Recommendation:It is recommended that the contract for the Evaluation & Repair of System Valves and Hydrants Program be awarded to Wachs Water Services for $249,980.00 Funds are Available in the Following Accounts: 507043410-5425110/81500030-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office on Friday, January 23, 2015 @ 11:00 a.m. for furnishing: Bid Item 14-244 Broome Road 8” Water Main Project for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 600A Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 600A, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, December 11, 2014. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, January 6, 2015, @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 600A. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January 9, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 11, 18, 25, 2014 and January 1, 2015 Metro Courier December 17, 2014 Revised: 8/15/2011 UNOFFICIAL VENDORS BEAMS CONTRACTING 15030 ATOMIC ROAD BEECH ISLAND SC 29842 BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 Attachment B Yes Yes Addendum 1 Yes Yes E-Verify #167300 224004 Bid Bond Yes Yes SAVE Form Yes Yes Bid Price $264,647.56 $245,943.34 Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 197 Mandatory Pre-proposal / Telephone Conference Attendees: 2 Total packages submitted: 2 Total Noncompliant: 0 Bid Opening Bid Item #14-244 Broome Road 8” Water Main Project for Augusta, Georgia - Utilities Department Bid Due: Friday, January 23, 2015 @ 11:00 A.M. Page 1 of 1 Commission Meeting Agenda 3/17/2015 2:00 PM Notification of award for a construction contract to Blair Contruction for construction of the Broome Road 8" Water Main Project in the amount of $245,943.34. Bid item #14-244. Department:Augusta Utilities Department Caption:Motion to approve the notification of award for a construction contract to Blair Contruction for construction of the Broome Road 8" Water Main Project in the amount of $245,943.34. Bid item #14-244. (Approved by Engineering Services Committee March 10, 2015) Background:Currently the residents along Broome Road have an existing 2 inch water line. Due to maintenance and pressure issues as well as lack of fire protection, Augusta Utilities will be replacing approximately 12,225 LF of water line as well as adding fire hydrants. Analysis:Blair Construction was found to be the lowest responsible bidder and therefore have been recommended for the award of this contract. Financial Impact:$245,943.34, under account number 512043410-5425110 / 81400050-5425110 Alternatives:No alternatives are recommended. Recommendation:It is recommended to award the contract for the construction of Bid 14-244, Broome Road 8" inch Water Main Installation Project to Blair Construction in the amount of $245,943.34. Funds are Available in the Following Accounts: 512043410-5425110 / 81400050-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Streetscape Improvements on Laney Walker Blvd. Department:Clerk of Commission Caption:Motion to approve a request from Georgia Regents University for funding in the amount of $100,000 of the GDOT's discretionary funds from the City of Augusta to construct streetscape improvements along Laney Walker Boulevard between R. A. Dent Boulevard and 15th Street. (Approved by Engineering Services Committee March 10, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 CALLED MEETING COMMISSION CHAMBER March 10, 2015 Augusta Richmond County Commission convened at 11:00 o’clock A. M., Tuesday, March 10, 2015, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Lockett, Guilfoyle, Sias, Harris, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. ABSENT: Hon. M. Williams, member of Augusta Richmond County Commission. Mr. Mayor: The meeting will come to order. The Chair recognizes – 1. LEGAL MEETIG A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into a closed meeting to discuss pending and potential litigation, real estate and personnel. Mr. Sias: So move. Mr. D. Williams: Second. Mr. Mayor: We have a motion and a second. Voting. The Clerk: It was Mr. Sias and Mr. Dennis Williams? Thank you. Mr. Fennoy and Ms. Davis out. Motion carries 7-0. [LEGAL MEETING] Mr. Smith: Mr. MacKenzie, you want to call the meeting back to order. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. D. Williams: So move. Ms. Davis: Second. Mr. Smith: Have a motion and a second. Call for the vote. 2 Motion carries 9-0. Mr. Smith: Mr. MacKenzie. Mr. MacKenzie: I would entertain a motion to add and approve the settlement of all claims of Brian A. Pinkston in the amount of $65,000 and authorizing the Augusta Administrator to disburse this amount. Mr. Lockett: So move. Ms. Davis: Second. Mr. Smith: We have a motion. We have a second. Call for the vote. Motion carries 9-0. Mr. MacKenzie: I would entertain a motion to add and approve a parking agreement between Augusta, Georgia and the Development Authority of Richmond County with respect to a 6.27 acre parcel on the north side of Reynolds Street between 5th and 6th Street. Mr. Sias: So move. Mr. D. Williams: Second. Mr. Smith: We have a motion and a second. Call for the vote. Motion carries 9-0. Mr. MacKenzie: And finally I’d entertain a motion to add and approve acknowledgement of a Memorandum of Understanding between the Development Authority of Richmond County and Unisys Corporation. Mr. Lockett: So move. Mr. Harris: Second. Mr. Smith: Okay, we have a motion and a second. Call for the vote. Motion carries 9-0. The Clerk: That’s it, sir. Mr. Mayor: The legal meeting is now adjourned. 3 Mr. MacKenzie: Hold on just a minute. We also two additional motions relating to Berckman Road. One is a motion to approve purchase of a purchase of Parcel 31 Tax Map 012, Parcel 12601, the Berckman Road Widening and Realignment Project for the appraisal value of $186,900. Ms. Davis: So move. Mr. Harris: Second. Mr. Smith: We have a motion. We have a second. Call for the vote. Motion carries 9-0. Mr. MacKenzie: And this is the last item. Motion to grant Augusta Engineering Department the authority to continue to acquire right-of-way and easements in the Berckman Road Widening and Realignment Project for the appraisal or approved value or less and authorize the Mayor and Clerk of Commission to execute the necessary legal and closing documents as directed by the Augusta Law Department. Mr. Fennoy: Motion to approve. Mr. Harris: Second. Mr. Smith: We have a motion. We have a second. Call for the vote. Motion carries 9-0. Mr. Smith: Mr. MacKenzie, does that complete legal? Okay, we are now adjourned from legal. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of Augusta Richmond County Commission held on March 10, 2015. ________________________ Clerk of Commission Commission Meeting Agenda 3/17/2015 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held March 3, 2015 and Special Called meeting held March 10, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Pension Committee Department: Caption:Motion to approve the Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan - An Ordinance and Adoption Agreement for Augusta, Georgia (GMEBS Plan I) (Amended Effective March 17, 2015). (Approved by Commission in meeting March 3, 2015 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Appointment Distict 10 Department: Caption:Motion to approve the appointment of David F. Scott to the Richmond County Library Board of Trustees representing District 10. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM District 8 appointment Department: Caption:Motion to reappoint Brad Kyser to the General Aviation Commission - Daniel Field representing District 8. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Ordinance regarding Regulations on Drones Department:Clerk of Commission Caption:An Ordinance to amend Augusta, Georgia Code to place regulations on the launching and operation of unmanned aircraft systems (Drones). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/17/2015 2:00 PM Affidavit Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: