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Home My WebLink About2015-02-17-Meeting Minutes Commission Meeting Agenda Commission Chamber - 2/17/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Sias, Harris, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. Absent: Hon. Lockett, member of Augusta Richmond County Commission. INVOCATION: Rev. Charles E. Broome, Pastor, St. Mark United Methodist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Mr. Walter Sprouse, Executive Director Augusta Economic Development Authority. RE: Resolution of Support from the Consolidated Government of Augusta, Georgia supporting a surface parking lot for passenger vehicles on 6.27 acres owned by Augusta, Georgia on the north side of Reynolds Street, between 5th and 6th Streets and the Toe of the Levy and exclusive use of the two-level parking garage a Fort Discovery Museum. (Requested by Commissioner Bill Fennoy) Item Action: Approved Reynolds_Street_Parking_Lot_Resolution.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve the revised Resolution. Voting No: Commissioner Commissioner Approve Commissioner Marion Williams. Motion Passes 8-1. William Fennoy Ben Hasan Passes CONSENT AGENDA (Items 1-30) PLANNING 1. FINAL PLAT – MCCOY’S CREEK, SECTION 2, PHASE 2 – S-833-II – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by James G. Swift and Associates, on behalf of Prather Construction Co., requesting final plat approval for McCoy’s Creek, Section 2, Phase 2. This residential subdivision is located off Inman and York Drives and contains 31 lots. DISTRICT 3 Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 2. FINAL PLAT – MCCOY’S CREEK, SECTION 4 – S-846 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by James G. Swift and Associates, on behalf of Prather Construction Co., requesting final plat approval for McCoy’s Creek, Section 4. This residential subdivision is located off Chase Creek Court at Chase Creek Drive and contains 16 lots. DISTRICT 3. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 3. Z-15-01-SP – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Kimlynn Sturgis, on behalf of Yolanda Yarbary, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately .38 acres and is known as 4368 Bath Edie Road. Tax Map 269-0-001-03-0. DISTRICT 8 Item Action: Approved 4368_Bath_Edie_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 4. Z-15-03 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Shewangizaw Miriam requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business), for the purpose of establishing an auto sales lot or a gas/food mart and no other permitted uses in the B-2 zone, affecting property containing .20 acres and is known as 1 East Boundary Street. Tax Map 060-4-044-00-0 . DISTRICT 1. 1) The rezoning will only allow for an automobile vehicle sales lot or a gas station/food mart or those uses permitted in a B-1 zone. 2) Provide landscaping along the street consistent with provisions of the Tree Ordinance. 3) Replace the deteriorated solid board fence at the rear of the property. 4) Parking lot and security lighting must be directed away from any adjoining residential properties. Item Action: Approved 1_East_Boundary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 5. Z-15-04-SP – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Vineyard Community Church requesting a Special Exception to establish a Church per Section 26-1(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 4.0 acres and known as 3713 Wrightsboro Road – Tax Map 040-0- 020-00-0. DISTRICT 3 Item Action: Approved 3713_Wrightsboro_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 6. Z-15-05-SP – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Margaret Brown requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .34 acres and known as 1938 Kings Grant Drive - Tax Map 110-4-259-00-0. DISTRICT 2 1) Replace within 45 days the existing 4’ chain-link fence adjacent to the creek with a 6’ privacy fence that consists of a wood material to provide added security for residents. Item Action: Approved 1938_Kings_Grant_Dr.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes PUBLIC SERVICES 7. Motion to approve New Ownership Application: A. N. 15-03: request by Tijuana Jenkins for an on premise consumption Liquor, Beer, & Wine License Item Action: to be used in connection with The Partridge Inn located at 2110 Walton Way. There will be Sunday Sales. There will be Dance. District 3. Super District 10. (Approved by Public Services Committee February 9, 2015) Approved Partridge_Inn.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 8. Motion to approve New Ownership Application: A. N. 15- 04: request by Myong K. Shouse for a Retail Package Beer & Wine License to be used in connection with Lucky Store located at 1801 Marvin Griffin Rd. District 1. Super District 9. (Approved by Public Services Committee February 9, 2015) Item Action: Approved Lucky_Store.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 9. Motion to approve reverting back to the hours of operations that were in effect before September relative to a request from Alter Ego'z Sports Bar and Grill regarding the Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article 1, Alcoholic Beverages, Section 6-2-1 through 6-2-145. (Approved by Public Services Committee February 9, 2015) Item Action: Approved Alter_Ego_z_Sports_Bar_and_Grill_2-9.pdf Ordinance_No._7462.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Commissioner Wayne Guilfoyle Commissioner Mary Davis Other No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve and to include all similar businesses that are in good standing. Voting No: Commissioner Wayne Guilfoyle, Commissioner Louis Harris. Motion Passes 7-2. Commissioner William Fennoy Commissioner Ben Hasan Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reconsidering this item. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Marion Williams. Motion Fails 5-4. Commissioner Mary Davis Commissioner Grady Smith Fails 10. Motion to approve the selection of Raymond James to perform bond underwriting services for the Augusta Regional Airport as approved by the Augusta Aviation Commission at their January 29, 2015 meeting. (RFP 15- 124) (Approved by Public Services and Finance Committees February 9, 2015) Item Action: Approved Request_for_Proposal_sent_to_newspaper_rev.pdf 15-124_Cumulative_Eval..pdf Process_Regarding_RFPs.pdf MAIL_LIST.pdf 15-124_TAB.pdf 15-124_Department_Recommendation_of_Award.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 11. Motion to approve contract in the amount of $28,865.00 to Southern Roofing & Insulating to replace a portion of the roof on the Law Department and Engineering Building as outlined in ITB 14-224. (Approved by Public Services Committee February 9, 2015) Item Action: Approved Invitation_to_Bid_sent_to_newspaper.doc 14-224_TAB.pdf 14-224_Recommendation_of_Award.pdf Sign-in_sheet_for_Mandatory_Pre-Bid_Conference.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 12. Motion to approve resolution authorizing FTA Grants for Augusta Public Transit. (Approved by Public Services Committee February 9, 2015) Item Action: Approved Resolution_FTA_1-13-15.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 13. Motion to approve the Morris Communications, LLC and Cessna Aircraft Company Sublease as approved by the Augusta Aviaton Commission at their January 29, 2015 Meeting. (Approved by Public Services Committee February 9, 2015) Item Action: Approved Morris_Sub_Lease.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 14. Motion to approve Change Order #1 to the SDI-ISYS Fiber Optic & Security Camera Upgrade Project as approved by the Augusta Aviation Commission at their January 29, 2015 Meeting. (Approved by Public Services Committee February 9, 2015) Item Action: Approved Change_Order_1_SDI-ISYS.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ADMINISTRATIVE SERVICES 15. Motion to approve the reestablishment of the Citizens Advisory Committee to Item serve in an advisory capacity to the Housing and Community Development Department. (Approved by Administrative Services Committee February 9, 2015) Action: Approved Citizen_Advisory_Committee_By_Laws2_(2013).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes PUBLIC SAFETY 16. Motion approve a budget amendment to the 2015 budget that will allow the Fire Department to utilize the $5000 donation from Georgia Pacific for the purchase of firefighting nozzles. (Approved by Public Safety Committee February 9, 2015) Item Action: Approved Georgia_Pacific_Letter.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 17. Motion approve procurement for integration of certain security systems to the team of True North Consulting, Simplex Grinnell and Commins Cabling. (Approved by Public Safety Committee February 9, 2015) Item Action: Approved 13-222_Department_Recommendation_of_Award.pdf Commission_Approval_Letter_13-222.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 18. Motion to deny a Speaker Notification and Queueing System for the Augusta Commission. (Approved by Public Safety Committee February 9, 2015) Item Action: Approved Request_for_Proposals.pdf Report_on_Columbus_Consolidated_Government.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes FINANCE 19. Motion to approve request for refund for years 2011-2013 for Joshalun Young on property owned by Mamie L.F. Young, located at 2833 Wheeler Road, Map/Parcel# 033-2-001-00-0, for tax years 2011, 2012 and 2013 in the amounts of $204.25 (2013), $197.40 (2012), $216.69 (2011). (Approved by Finance Committee February 9, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ENGINEERING SERVICES 20. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and two temporary driveway easements (Parcel 041-1-062-00-0) 1406 Marks Church Road. (Approved by Engineering Services Committee February 9, 2015) Item Action: Approved Agenda_Item_-_Estate_of_Marguerite_H__Newman_Maddox.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 21. Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary easement for construction, and one temporary easement for driveway (Parcel 041-4-002-01-0) 3432 Wrightsboro Road. (Approved by Engineering Services Committee February 9, 2015) Item Action: Approved Agenda_Item_-_McDonald_s_Corporation.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 22. Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary easement for construction (Parcel 041-0-064-00-0) 3430 Wrightsboro Road. (Approved by Engineering Services Committee February 9, 2015) Item Action: Approved Agenda_Item_-_Wells_Fargo_Bank_NA.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 23. Motion to approve funding to Dewberry Engineers Inc. in the amount of $194,690.00 for the Fort Gordon Redetermination and New Inventory Analysis, RFP Item #14-201 (Approved by Engineering Services Committee February 9, 2015). Item Action: Approved cost.pdf award_memo.pdf Request_for_Proposal_sent_to_newspaper.doc 14-201_TAB.xls 14-201_Detail_Cumulative.pdf Process_Regarding_RFPs.pdf Mail_Labels.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 24. Motion to approve CSX Parallel Crossing 772911 for the 10153 Gordon Highway 24" Water Main Project in the amount of $119,050.00. (Approved by Engineering Services Committee February 9, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- Commissioner Sammie Sias Commissioner Mary Davis Passes 0. 25. Motion to approve and accept an Easement Deed from Huntsman (formerly Rockwood). (Approved by Engineering Services Committee February 9, 2015) Item Action: Approved Huntsman_Easement_Deed0000.pdf Huntsman_Plat0000.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 26. Motion to increase the funding for approved RFQ #13-194: Task Order Program for Infrastructure for the City of Augusta - Utilities Department in the amount of $2,000,000.00 for execution by CMI, Inc., Blair Construction, Inc., Eagle Utilities, and Quality Storm Water Solutions as qualified and selected contractors for subject RFQ.(Approved by Engineering Services Committee February 9, 2015) Item Action: Approved Nov_2013_Commission_Approval_Letter_Task_Order_Angeda.pdf 13-194_TAB.xls Mandatory_Pre-Qualifications_Meeeting_Attendees.pdf Mail_List_and_Demandstar_Planholders.pdf 13-194_Department_Recommendation_of_Award.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 27. Motion to approve Purchase of Three Additional 250kw Emergency Generators for Installation at Water Facilities under Bid Item 12-224. Item Action: (Approved by Engineering Services Committee February 9, 2015) Approved Bid_12-224_Award_Letter.pdf Vendor_Offer_to_Extend_Pricing.pdf Attachment_Bid_12-224.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes PETITIONS AND COMMUNICATIONS 28. Motion to approve the minutes of the regular meeting of the Commission held February 3, 2015 and Special Called meeting held February 9, 2015. Item Action: Approved Regular_Commission_Meeting_February_3_2015.pdf Called_Commission_Meeting_February_9_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes APPOINTMENT(S) 29. Motion to approve the appointment of Ms. Angela Freeman Brown to Augusta Animal Services Control Board representing District 4. Item Action: Approved Angela_Brown.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 30. Motion to approve the appointment and reappointment of the following representing District 6: Appoint Mr. Michael Owens - Planning Commission, reappointment of Mr. Bob Finnegan - Personnel Board, Ms. Linda Finnegan - Augusta Animal Control Board, Mr. Frank Carl - Augusta Port Authority and David Fields - General Aviation Commission (Daniel Field.) Item Action: Approved Talent_Bank_Applications_-_Michael_Owens_Bob_Finnegan_David_Fields.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 2/17/2015 AUGUSTA COMMISSION REGULAR AGENDA 2/17/2015 (Items 31-36) ADMINISTRATIVE SERVICES 31. Discuss and review the duties and responsibilities of the Administrator. (Requested by Commissioner Sammie Sias) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result No action was taken on this item. 32. Motion to require Commission approval for all out of state Commission travel and provide the following information: (A) name of conference (B) number of days of attendance (C) location and (D) brief summary on benefit (s) of attendance. (Requested by Mayor Pro Tem Grady Smith) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item back to the Administrative Services Committee for further discussion. Voting No: Commissioner William Fennoy. Motion Passes 8-1. Commissioner Grady Smith Commissioner Sammie Sias Passes ENGINEERING SERVICES 33. Motion to approve the implemenation of the Stormwater Fee Phase II Plan as presented in the February 11, 2015 Augusta Commission Work Session. (Requested by Commissioner Ben Hasan) Item Action: Rescheduled Stormwater_Implementation_Phase_II.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve referring this item Defer back to the Engineering Services Committee. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Sammie Sias Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve holding a community forum to address the issue. Commissioner William Fennoy Withdraws ADDENDUM 34. Approve the appointment of Mr. Tim R. Hollobaugh to the Augusta Public Transit Advisory Board representing District 6. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 35. Approve the (recommendations) Augusta Richmond County appointments to the CSRA Economic Opportunity Authority, Inc. Board of Directors as listed: Mr. Marion E. Barnes, Chairperson, Four Years (1/1/15 - 12/31/18); Ms. Imogene P. Ford, Vice Chairperson, Four Years (1/1/15 - 12/31/18); Ms. Brenda J. Bonner, Four Years (1/1/15 - 12/31/18); Ms. Margaret Huskey, Four Years (1/1/15 - 12/31/18); Ms. Linda LaMarr, Four Years (1/1/15 - 12/31/18); Ms. Gwendolyn C. Rountree, Four Years (1/1/15 - 12/31/18); Mr. Augustus C. Thurmond, Four Years (1/1/15 - 12/31/18) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes 36. Approve the appointment of Mr. Booker T. Roberson to the ARC Coliseum Authority representing District Super District 9 to replace Mr. Joseph Collier. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner Mary Davis Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. Upcoming Meetings www.augustaga.gov C. Personnel. 37. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 2/17/2015 2:00 PM Attendance 2/17/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Invocation Department: Caption:Rev. Charles E. Broome, Pastor, St. Mark United Methodist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Resolution of Support Parking Unisys Corp. Ft. Discovery Department: Caption: Mr. Walter Sprouse, Executive Director Augusta Economic Development Authority. RE: Resolution of Support from the Consolidated Government of Augusta, Georgia supporting a surface parking lot for passenger vehicles on 6.27 acres owned by Augusta, Georgia on the north side of Reynolds Street, between 5th and 6th Streets and the Toe of the Levy and exclusive use of the two-level parking garage a Fort Discovery Museum. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Final Plat McCoys Creek, Section 2, Phase 2 Department:Planning and Development Caption: FINAL PLAT – MCCOY’S CREEK, SECTION 2, PHASE 2 – S-833-II – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by James G. Swift and Associates, on behalf of Prather Construction Co., requesting final plat approval for McCoy’s Creek, Section 2, Phase 2. This residential subdivision is located off Inman and York Drives and contains 31 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Final Plat, McCoys Creek, Section 4 Department:Planning Commission Caption: FINAL PLAT – MCCOY’S CREEK, SECTION 4 – S-846 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by James G. Swift and Associates, on behalf of Prather Construction Co., requesting final plat approval for McCoy’s Creek, Section 4. This residential subdivision is located off Chase Creek Court at Chase Creek Drive and contains 16 lots. DISTRICT 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COT]NTY PLANNING COMMISSION REZONING STAFF REPORT Case Number: 2-15-01 Hearing Date: Monday, February 212015 Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: Kimlynn Sturgis Property Owner: Yolanda Yarbary Address of Property: 4368 Bath Edie Road Tax Parcel #z 269-0-001 -03-0 Present Zoning: A (Agriculture) Subdivision: Creek Farms Commission District: 8 (Wayne Guilfoyle) Fort Gordon Notification Required: N/A Request: The applicant is requesting a Special Exception for a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. Background: This case involves a 1.38 acre tract located at 4368 Bath-Edie Road, approximately 400 feet north of Keysville Road. According to tax records the one-story 2,010 squaxe foot ranch house, constructed in 2007, contains 4 bedrooms and 3 bathrooms. The exterior of the subject property is in good condition, is well-kept and has a driveway for off-street parking. The structure is served by a well and a septic tank system. Request Proposed Use / Aetivlty Applicable 0rdtuane $rction(g Special Exception Family Personal Care Home Section 26-1 (h) The subject property is located in a semi-rural part of Augusta and contains 1.38 acres of land. The area reflects a rural residential setting, The residence is similar in size, age and style to those in the surrounding area. The applicant is requesting a Special Exception for a Family Personal Care Home in an A (Agriculture) zone. The zoning ordinance states that Special Exceptions may be permiued in any zone where such uses are deemed essential or desirable to the public convenience or welfare and are in harmony with the various elements or objectives of the Master Plan / Planning Document in effect. A request for a Family Personal Care Home is subject to meeting the following criteria in Section 26-l (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. 1. May not be established within 1,200 feet of a lawfully existing family day care home, adult day care facility, transition housing, or another family personal care home in A, R or P ZONES; 2. Shall not be located in areas where the health, safety and welfare of the residents would be compromised; and 3. The Planning Commission shall determine that the foregoing requirements have been satisfied and further, that the benefits of the proposed family personal care home are greater than any possible depreciating effects and damages to neighboring properties. It will be necessary for the applicant to provide verification that the home is in compliance with the Georgia Department of Community Health and meets the requirements of Chapter ll1-8- 62.01 of the O.C.G.A. The applicant must also obtain a business license from Augusta, Georgia. The fire marshal should also inspect the home to ensure compliance with applicable codes. Findings: l. A Planning and Development Department code enforcement officer inspected the property and found: o The property has four (4) bedrooms and three (3) full bathrooms. o There is a living room, kitchen and dining room. o The structure has a total of seven (7) smoke detectors, one in each room, hallway and kitchen. o This swnmary is a follow-up inspection from the initial inspection resulting in case no. C82O20140004537. 2. According to Planning and Development Department records, there are no family personal care homes in the immediate area. There are no lawfully existing family day care homes, adult day care facilities, transition housing or another family personal care home within 1,200 feet of the subject property. 3. Crime statistics obtained from the GIS Crime Mapping, based on data supplied by the Sheriff s Department, indicate there has been minimal criminal activity reported in the general vicinity of the property in the last six months. City GIS records indicate the closest fire station is the Hephzibah Fire Department, which is 3.31 miles away. The nearest Augusta Fire Department station is located 3.38 miles from the site. The nearest hospitals are Doctors Hospital, at a distance of 13.42 miles, and Eisenhower Medical Center (if home serves veterans) at a distance of 9.32 miles. This petition will not result in any substantial physical changes to the residence. The rear yard has adequate space for outdoor activities. The proposed use will comply with off-street parking regulations and this 1.38 acre tract has adequate area for off-street parking. The property has a well and a septic tank. Staff contacted Health Department officials who reported the septic tank system was constructed in 2007. Given uncertainties in the number of future residents and age of the existing system, it is highly suggested that performance measures are taken prior to approval of a use change. On January 12,2015 the Environmental Health Department, in conjunction with J. S. Rowe Septic and Clearing, inspected the existing septic system and determined the system was in good working condition and will serve 7 residents. The applicant will have to obtain a license with the State of Georgia, and prove compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A. 10. The operator will occupy the home and may have up to 6 individuals. 1 1. The applicant must obtain a Business License from Augusta, Georgia. 12. There were no traffic counts available for this residential street, but the proposed property use should not have a sizable impact on traffic volumes. Project Analysis: The surrounding area is semi-rural in nature and residents rely primarily on onsite well and septic systems. While the home appears to have sufficient interior space to accommodate a personal care home (i.e. bedrooms, bathrooms, etc.), there were serious concerns over uncertainties in the number of future residents and capacity of the septic system. On January 12,2015 the Environmental Health Department, in conjunction with J. S. Rowe Septic and Clearing, inspected the existing septic system and determined the system was in good working condition and will serve 7 residents. Preliminary Staff Recommendation: The Staff and Planning Commission recommend APPROVAL of this petition. 4. 5. 6. 7. 8. 9. Note: The information included in this staff report represents the best available information at the time it is written, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, research done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff report is written and staff reserves the right to make an oral recommendation at the hearing based on all the information available at that time. RWA&PTD&KB/ls tEt ai;i iEEiAEEE ; eEEsiilg E EiEgsiiiE =@" ;:; EE!TE giigtii' i= = as A a78a,2Y'6t;d*.oiiP6EF.9 EEHEgEd & IttoE1ll 6oo(o =dtg t'r-eU =eYl-g!oEH-coob tEOc.ICr=e iG €.=E o tr a' -[.,ALa-YOEro h o6E € b b g @ -oo.Ec-E fiE EEEePa € 6 F: _Ead 6 IE et 'i$ileE59 F.e >-EiiE Eetlf€e$ * E EE;5 fi rt;; $ fl$E oool.LRI EE;!tie i;!ItEis iiiiiiiii @ EiiiiEi; , ieseE SEts " ii*igi9 e=Hse3tr o- troEo .E E'E ,o EE ""E - ..- =- 9 .Yql !i . 8!NE'.3 ] E.! HE *E3; g EE !,ggf EEtrro k 9.9 fi g 6 d. P <o"si E $E iIlIEnN Commission Meeting Agenda 2/17/2015 2:00 PM Z-15-01-SP Department:Planning Commission Caption: Z-15-01-SP – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Kimlynn Sturgis, on behalf of Yolanda Yarbary, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately .38 acres and is known as 4368 Bath Edie Road. Tax Map 269-0-001-03-0. DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COUNTY PLANNING COMMISSION REZONING STAT'F REPORT Case Number: 215-03 Hearing Date: Monday, February 2r20ls Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: Shewangizaw Mariam Property Owner: Same Address of Property: #1 East Boundary Street Tax Parcel #: 060-4-044-00-0 Present Zoningz B-1 (Neighborhood Business) Subdivision: N/A Commission District: I (William Fennoy) Fort Gordon Notification Required: N/A Request.' The applicant is requesting a change of zoning from Zone B-1 (Neighborhood Business) to B-2 (General Business) for automobile vehicle sales, a gas station/food mart and allowed uses in a B-l zone. Background: This case involves a 0.31 acre tract located at the northwest corner of the intersection of East Boundary Street and Laney-Walker Boulevard. The property shows signs of distress and has remained largely unoccupied for some time. Small vendors occasionally use the site to sell merchandise. A large canopy structure, positioned near the center of the lot, extends above the Request Proposed Use / Activity Ap3lieabh,'Ordinanee Seeti0n{s) Rezone from B-l toB-2 Automobile vehicle sales or Gas station/food mart Section 22-l(b) abandoned convenience store (420 square feet) and area that once contained gas pumps. Much of the lot has an impervious surface that provides for internal access and parking. The tract has remained vacant for several years, but the commercial infrastructure still exists on the property. The applicant's most recent request is to use the site for a gas station / food mart which requires the B-2 zoning. If the applicant establishes the automobile sales use the convenience store building and metal canopy will be retained. The applicant plans to replace or repair the deteriorated solid board fence that is located on the rear of the property. The area zoning pattern reflects the mix of land uses. The subject property, some adjoining lots, and the apartment complex across Laney-Walker Blvd., are zoned B-1 (Neighborhood Business). The vacant lot across East Boundary, and some other lots on the north side of Laney-Walker Blvd. are zoned B-2 (General Business). Several lots to the east along the south side of Laney- Walker Blvd. are zoned LI (Light Industry). Prior to the January 5,2015 hearing the petitioner informed Staff that he had aparty interested in re-developing the property as a gas station/food mart which had been its previous use. Under the current Zoning Ordinance this use requires aB-2 zoning or a Special Exception in the B-l zone. The petitioner requested to add this use to his petition. The Planning Commission continued the petition to the February 2,2015 hearing. Analysis: o Land Use and Zoning - The subject property is part of a commercial node, and the current B-1 (Neighborhood Business) limits the permitted uses to ones that are compatible with and serve nearby residential areas. The current B-1 zoning also serves as a buffer between the nearby residences and the more intense zoning of the railroad yard and adjoining industrial uses. The current zoning also provides an effective transition from the B-2 zoning to the east and the L-I and H-I zoning to the south. o Utilities - The property is served by an 8-inch sewer line and a l2-inch water line according to Augusta Utilities. o Environmental - The property is relatively flat and is located in an area that is protected by the levee with regards to floodplain regulations. Permitted land uses are unlikely to generate substantial amounts of pollution or other contaminates. o Traffic and Circulation - The existing driveways to East Boundary Street and Laney Walker Boulevard provide adequate access to the property. o Buffer and Landscaping - No modifications to the site are proposed other than the replacement of the deteriorated wood fence that is located on the rear of the property. o Comprehensive Plan - The development pattern for the East Augusta neighborhood area encourages commercial redevelopment consistent with surrounding commercial land uses and zoning. Less intense zoning limits development to neighborhood business that better serve the community. Findings: 1. The property was previously a gas station/food mart which fit the land development patterns of the area and situated at a key intersection of two major streets. 2. Some of the land uses in a B-2 (General Business) zone are incompatible with the adjacent residential uses. Unwanted nuisances, such as light and sound, are likely to occur. Approval of the request would set a precedent for additional B-2 (General Business) zoning petitions in the immediate area. 3. Staff finds that the request to reuse the site as a gas station/food mart is compatible given that it was a previous use and existed in harmony with surrounding development. 4. The possibility of re-developing the property for use as a gas station /food mart will remove an eyesore and may prove to be more beneficial to the surrounding area by providing a needed service. Preliminary Staff Recommendation: The Staff and the Planning Commission recommend APPROVAL of this rezoning petition with the following conditions: l. The rezoning will only allow for an automobile vehicle sales lot or a gas station/food mart or those uses permitted in a B-1 zone. 2. Provide landscaping along the street consistent with provisions of the Tree Ordinance. 3. Replace the deteriorated solid board fence at the rear of the property. 4. Parking lot and security lighting must be directed away from any adjoining residential properties, Note: The information included in this staff report represents the best available information at the time it is wriuen, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, research done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff report is written and staff reserves the right to make an oral recorlmendation at the hearing based on all the information available at that time. 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ZO- Commission Meeting Agenda 2/17/2015 2:00 PM Z-15-03 Department:Planning Commission Caption: Z-15-03 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Shewangizaw Miriam requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business), for the purpose of establishing an auto sales lot or a gas/food mart and no other permitted uses in the B-2 zone, affecting property containing .20 acres and is known as 1 East Boundary Street. Tax Map 060-4-044-00-0 . DISTRICT 1. 1) The rezoning will only allow for an automobile vehicle sales lot or a gas station/food mart or those uses permitted in a B-1 zone. 2) Provide landscaping along the street consistent with provisions of the Tree Ordinance. 3) Replace the deteriorated solid board fence at the rear of the property. 4) Parking lot and security lighting must be directed away from any adjoining residential properties. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COUNTY PLAIINING COMMISSION REZONING STAFF REPORT Case Numberz Z-15-04 Hearing Date: Monday, February 212015 Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: VineyardCommunityChurch,Inc. Property Owner: Same Address of Propertyz 3713 Wrightsboro Road Tax Parcel #: 040-0-020'00-0 Present Zoning: A (Agricultural) Subdivision: N/A Commission District: 3 (Mary Davis) Fort Gordon Notification Required: N/A Request.' The applicant is requesting a Special Exception for a Church per Section 26-1(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia. Background: This case involves the site of a former school located at3713 Wrightsboro Road. It covers 3.75 acres and contains the two previously occupied structures. According to tax records the two structures were built in 1927, and have a combined gross area of around 26,378 square feet. The plan is to convert the abandoned school into a church for the religious group. Request Proposed Use / Activity Applicabh Ordinance Section(s) Special Exception Church Section 26-l(a) The owners of the property seek to renovate the former Sue Reynold School which closed several years ago. Renovation includes an interior rehabilitation of the main structure, and depending on finances improvements will be made to the adjoining annex building. There is also the possibility that the annex building will be demolished. Currently the property is being served by city water and an onsite septic system. The two existing driveways to Wrightsboro Road provide sufficient access to the site. Wrightsboro Road, identified as a principal arterial road, is currently under construction and will be widen from 2-lanes to 4-lanes to accommodate for future growth. Much of the surrounding area is characterizedby residential development and undeveloped landin the A (Agriculture) zone. Small pockets of commercial development, zoned B-1 (Neighborhood Business) and B-2 (General Business) are situated along this section of Wrighsboro Road. These areas are characterized by vehicle storage related uses and mini- warehouses situated between two properties west of the subject property. In addition there appears to be nearby storage yards and vehicle repair located in the A (Agriculture) zone. The applicant is requesting a special exception to establish a church on the property. The applicant proposes to utilize the existing structure, which has been vacant for several years, no expansions to the building have been planned at this time. The applicant proposes to reintroduce additional parking on the east side and rear of the main existing structure. A request to establish a church is subject to meeting the following criteria in Section 26-l (a) of the Comprehensive ZoningOrdinance for Augusta, Georgia. 1. A tract upon which a church is to be established shall have at least one hundred (100) feet of frontage on a collector street or an arterial street and be at least one-half acre in area. 2. Structures shall be set back at least twenty-five (25) feet from any property line separating the subject property from residentially zoned or developed properties. 3. Off-street farking shall conform to Section 4 of this Ordinance. 4. A plan illustrating compliance with the above requirements shall be submitted to the Planning Commission before the proposal is placed on the agenda. The Planning Commission shall determine that all of the foregoing requirements have been satisfied, and further, that the benefits of the proposed church are greater than any possible depreciating effects and damages to the neighboring properties. Findings: l. The property has more than 100 feet of frontage on Wrightsboro Road, which is classified as a minor arterial road. 2. The setbacks of the main existing structure comply with regulatory requirements. It is positioned around fifty-one (51) feet from the front property line and fifty-five (55) feet from the nearest side property line. The secondary structure appears nonconforming and measures around forty-four (44) feet from the front property line, but less than four (4) feet from the property line on the west side. 3. The parking requirement for a church is one (1) space for each three (3) seats. The main building has an occupant load 300 people. Roughly twenty-eight (28) parking spaces exist along the front of the lot. An additional thirty-t'wo (32) spaces are being proposed for lot interior, much of which existed when the school was in operation. Depending on the amount of seating being proposed, additional parking spaces may be necessary. 4. The request to establish a church on the property is compatible with surrounding land uses. While the area is primarily residential, small pockets of commercial uses exist nearby and along this section of Wrightsboro Road. 5. There are several churches within a short distance of the site. 6. The proposed use will lead to the restoration of a historic structure and develop an underutilize property. 7. The proposal seeks to maintain the existing fencing on the site. 8. Based on records from Augusta Utilities, the site has city water but no sewer connection. While the tank has not been tested, a local contractor stated that it is likely in good condition unless there has been root intrusion or other materials of the tank. 9. A natural buffer of mature trees and chain-link fencing separate the property along the side and rear lot lines. 10. The proposed use will likely have limited hours of operation and primarily be occupied on Sunday momings. 1 1. The property provides proper and adequate means of ingress and egress. Wrightsboro Road can accommodate for traffic generated by the site. Project Analysis: The plan is to renovate the former Sue Reynold School which closed several years ago. Based on the Special Exception guidelines in Section 26-l (a) of the Comprehensive Zoning Ordinance, the request meets the minimum frontage for a church use. City GIS records indicate that the property has more than three (3) times the minimum frontage for a church use located on an arterial street, approximately 322 feet. The minimum setbacks outlined in the Section for the main structure has been met. In addition, the two existing driveways to Wrightsboro Road provide sufficient access to the site, and the street is currently under construction to accommodate for growth in the area. While there is proper access to the site, uncertainties related to several criteria are factors in staff s recommendation. Depending on the nature of the project, the proposal may not meet the required amount of off-street parking. The main structure has an occupancy load of 300 people, but the City's parking standards are solely based on the amount of seating in the sanctuary. Roughly sixty (60) spaces have been proposed. Some adjustments in the plan may be needed to accommodate for additional off-street parking. Secondly, the side setback of annex structure measnres less than the required twenty-five (25) feet of a residential zoned property. The applicant made mention that the annex structure may not be renovated and possibly demolished. Lastly, there are uncertainties given the fact that the site relies on an onsite septic system. In reviewing the general utility map of the area, no sewer lines exist along this particular section of Wrightsboro Road. Since the site is that of a former school, a relatively large tank was required to adequately serve the large amounts of students. The applicant stated that while the tank has not been recently tested, a local contractor stated that it is likely in good condition. Preliminary Staff Recommendation: The Staff and Planning Commission recommend APPROVAL of this petition. Note: The information included in this staff report represents the best available information at the time it is wriuen, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, research done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff report is wriuen and staff reserves the right to make an oral recofirmendation at the hearing based on all the information available at that time. RWA&PTD&KB/ls ooolLEI @ tE;*;i I!E:E€TE iEi! 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E -g rtLa-Elo =tu5 tGN IT Commission Meeting Agenda 2/17/2015 2:00 PM Z-15-04-SP Department:Planning Commission Caption: Z-15-04-SP – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Vineyard Community Church requesting a Special Exception to establish a Church per Section 26-1(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 4.0 acres and known as 3713 Wrightsboro Road – Tax Map 040-0- 020-00-0. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COUNTY PLAI\INING COMMISSION REZONING STAFF REPORT Case Number: 2-15-05 Hearing Date: Monday, February 2r20ls Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: Margaret Brown Property 0wner: Margaret Brown Address of Property: 1938 Kings Grant Drive Tax Parcel #: 110-4-259-00-0 Present Zoning: R-lB (One-Family Residential) Subdivision: Kings Grant Commission District: 2 (Dennis Williams) Fort Gordon Notification Required: N/A Request: The applicant is requesting a Special Exception for a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. Background: This case involves a 0.39-aue tract located at 1938 Kings Grant Drive. The property extends off of a short cul-de-sac that provides access to four lots. Tax records indicate that the one-story ranch house was constructed in 1973 and measures 1,780 square feet. The residence officially recorded size may be understated given the fact that several additions has been made to the building. In viewing the site there appears to be a room addition to the back of the structure, and two additions on the side to include an enclosure of the garage area. Much of the rear yard is .Req11ct: Special Exception Family Personal Care Home Section 26-1 (h) enclosed by a chain-link fence and a 12 ft. x 16 ft. wooden deck structure is attached to the building. There is a concrete drive and attached carport structure in the front yard. The general land development of the area is medium-density residential. The immediate area is zoned R-lB (One-Family Residential), further north and west are zoned R-lC (One-Family Residential). The residence is similar in size, age and style to those in the surrounding area. The applicant is requesting a Special Exception for a Family Personal Care Home in an R-lB (One-Family Residential) zone. The zoning ordinance states that Special Exceptions may be permified in any zone where such uses are deemed essential or desirable to the public convenience or welfare and are in harmony with the various elements or objectives of the Master Plan / Planning Document in effect. A request for a Family Personal Care Home is subject to meeting the following criteria in Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. 1. May not be established within 1,200 feet of a lawfully existing family day care home, adult day care facility, transition housing, or another family personal care home in A, R or P zones; 2. Shall not be located in areas where the health, safety and welfare of the residents would be compromised; and 3. The Planning Commission shall determine that the foregoing requirements have been satisfied and further, that the benefits of the proposed family personal care home are greater than any possible depreciating effects and damages to neighboring properties. It will be necessary for the applicant to provide verification that the home is in compliance with the Georgia Department of Community Health and meets the requirements of Chapter 111-8- 62.01 of the O.C.G.A. The applicant must also obtain a business license from Augusta, Georgia. The fire marshal should also inspect the home to ensure compliance with applicable codes. Findings: 1. A Planning and Development Department code enforcement officer inspected the property and found: o The property has four (4) bedrooms and two (2) fuIl bathrooms, this includes the rear addition which serves as an additional bedroom. o There is a living room, den, kitchen and dining room.o The structure has sufficient amount of fire safety equipment and smoke detectors.o A permit for the ramp located at the main entrance was issued on May 7,2010.o The deck is in good condition but needs protective treatment. There are minor repair issues related to loose siding on the overhang of the rear of the building and on the gutter. o This sunmary is a follow-up inspection from the initial inspection resulting in case no. C82O201500002 I 5. 2. According to Planning and Development Department records, there are no family personal care homes in the immediate area. There are no lawfully existing family day care homes, adult day care facilities, transition housing or another family personal care home within 1,200 feet of the subject property. 3. Crime statistics obtained from the GIS Crime Mapping, based on data supplied by the Sheriffs Department, indicate there has been minimal criminal activity reported in the general vicinity of the property in the last six months. 4. On August 21, 2012, the Augusta Commission approved a Special Exception for a Personal Care home on the property. The applicants failed to obtain a state license and later opted for a Special Use Permit for a Personal Care Home (limited to 3 individuals in the home). 5. The property is located within the 100-year floodplain and is situated adjacent to a75' floodway. 6. The personal care home would be staff-operated with six (6) clients on a twenty-four hour basis. 7. This petition will not result in any substantial physical changes to the residence. 8. The enclosed rear yard and wooden deck to provide opportunities for outdoor activities. 9. The proposed use will comply with off-street parking regulations, but its location on the cul-de-sac limits on-street parking. 10. The structure is currently served by City water and sewer lines. 1 1. The applicant will have to obtain a license with the State of Georgia, and prove compliance with the minimum requirements of Chapter 1l1.8-62.01 of the O.C.G.A. 12.The applicant must obtain a Business License from Augusta, Georgia. 13. There were no traffic counts available for this residential street, but the proposed property use should not have a sizable impact on traffic volumes. Project Analysis: The one-story, ranch-style residence is currently occupied as a staff-operated personal care home. It appears to have sufficient interior space to accommodate a personal care home (i.e. bedrooms, bathrooms, etc.). The exterior of the subject property is in good condition, is well-kept and has a driveway for off-street parking. The structure is served by public utilities. Since the property is situated within a 100-year floodplain, it is highly recommended that the home has an emergency preparedness / evacuation plan in the event of a 100-year flood. The applicant will have to show compliance with the state's minimum requirements for personal care homes, and obtain a business license from the city of Augusta. Preliminary Staff Recommendation: The Staff and Planning Commission recommend APPROVAL of the Special Exception subject to the following conditions: l. Replace within 45 days the existing 4' chain-link fence adjacent to the creek with a 6, privacy fence that consists of a wood material to provide added security for residents. Note: The information included in this staff report represents the best available information at the time it is written, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, research done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff report is written and staff reserves the right to make an oral recommendation at the hearing based on all the information available at that time. RWA&PTD&KB/ls otEFEEifi. ig;geiEE giiiiEis e g EE;EE oi;oE 56id l.i-g:00 oF o 9 gEsPE Bdd o c Eo6CDtrc aoE8 er tr3 o'PO -i.= ro E; E q EHoNQo= .B*q E' E'E g t9-r-AE,AE oH .gf;[E Es i ooolJ- =r E?:Bilt i EiIEg! E iiEsiiSE EgiiiiiB= iiiii!i: ier'e:.!6:E: a E-:oo ov;.oigP E Eneg Ed 6EEEEiE,EECo,ooppPoooooottr,x ===EEE606IL IL ILoooECtrooo <diU oozg65o9obP .tt =Bo-EfrEEPfi &. qenrlE EO L:O"o oE-A qO = lO E-E!FE o EEb a eoO<ri9O .Po F E'EcP = - O =,o E Bgiit ,8 Pt &&,&. t]EH Commission Meeting Agenda 2/17/2015 2:00 PM Z-15-05-SP Department:Planning Commission Caption: Z-15-05-SP – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Margaret Brown requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .34 acres and known as 1938 Kings Grant Drive - Tax Map 110-4-259-00-0. DISTRICT 2 1) Replace within 45 days the existing 4’ chain-link fence adjacent to the creek with a 6’ privacy fence that consists of a wood material to provide added security for residents. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 15- 03: request by Tijuana Jenkins for an on premise consumption Liquor, Beer, & Wine License to be used in connection with The Partridge Inn located at 2110 Walton Way. There will be Sunday Sales. There will be Dance. District 3. Super District 10. (Approved by Public Services Committee February 9, 2015) Background:This is a New Ownership License. Formerly in the name of Robert J. Cataldo. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance Financial Impact:The applicant will pay a fee of $5,951.00 for the Alcohol License Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 15- 04: request by Myong K. Shouse for a Retail Package Beer & Wine License to be used in connection with Lucky Store located at 1801 Marvin Griffin Rd. District 1. Super District 9. (Approved by Public Services Committee February 9, 2015) Background:This is a New Application formerly in the name of Krupa Pareshkumar Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Alter Ego'z Sports Bar and Grill Department:Clerk of Commission Caption:Motion to approve reverting back to the hours of operations that were in effect before September relative to a request from Alter Ego'z Sports Bar and Grill regarding the Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article 1, Alcoholic Beverages, Section 6-2-1 through 6-2-145. (Approved by Public Services Committee February 9, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Friday, January 23, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-124 Airport Refunding Revenue Bonds, Series 2015 for Augusta Regional Airport RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January 16, 2015 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 13, 15, 19, 20, 2015 Metro Courier January 14, 2015 Revised: 3/5/2013 Evaluation Criteria Points Raymond James 951 E Byrd St., Suite 930 Richmond, VA 23219 Piper Jaffray 800 Nicollet Mall, 1747 Pennsylvania Ave. NW Third Floor Washington, DC 20096 Siebert Brandford Shank 100 Wall Street, 18th Flr. New York, NY 10005 Stifel, Nicolaus & Co. 3060 Peachtree Rd., NW Suite 1700 Atlanta, GA 30305 IFS Securities 3414 Peachtree Rd., NE Suite 1020 Atlanta, GA 30326 1. Experience & capabilities of firm and personnel 25 24.5 24.5 20.25 19.75 13.75 2. Location & accessibility of assigned personnel • Within Richmond County 10 points • Within CSRA 8 points • Within Georgia 6 points • Within SE United States (includes AL, TN, NC, SC, FL, KY,LA,MS) 4 points • All Others 2 points 10 2 2 2 6 6 3. Ability of the marketing & distribution plan to deliver the lowest interest cost 25 24.5 22.5 19.5 21.25 14.25 4. Underwriting capacity and willingness 20 18.25 17.75 14.75 18 13.5 5. Adequacy and completeness of the proposal 10 10 10 9.25 9.75 8.25 6. Cost and value of services 10 2 4 8 6 10 Total Points 100 81.25 80.75 73.75 80.75 65.75 Cumulative Evaluation Sheet - RFP Item #15-124 Airport Refunding Revenue Bonds Series 2015 for Augusta, Georgia - Augusta Regional Airport ATTN: JOHN COAN/EDMUND J. WALL PIPER JAFFRAY & CO. 1747 PENNSYLVANIA AVENUE, NW 2ND FLOOR WASHINGTON, DC 20006 ATTN: MATT TIPPETT ARBITRAGE MANAGEMENT GROUP 3223 GARDNER PARK DR. GASTONIA, NC 28054 ATTN: G. POWERS ROWLAND ARBITRAGE MANAGEMENT GROUP 3223 GARDNER PARK DR GASTONIA, NC 28054 ATTN: JUSTIN T. O’SHEA EDWARDJONES 12555 MANCHESTER ROAD ST. LOUIS, MO 63131 ATTN: D. J. MEHIGAN/GABE AGAN RAYMOND JAMES 951 E. BYRD STREET, SUITE 930 RICHMOND, VA 23219 ATTN: ANGELA AVERY/RILEY SIMMONS, II IFS SECURITIES MONARCH PLAZA 3414 PEACHTREE RD, SUITE 1020 ATLANTA, GA 30326 ATTN: TOM WOODWARD STIFEL, NICOLAUS & COPANY, INC 3630 PEACHTREE RD, NE STE 400 ATLANTA, GA 30326 ATTN: BRYCE W. HOLCOMB, JR CITI PINNACLE BUILDING 3455 PEACHTREE ROAD, STE 620 ATLANTA, GA 30326 ATTN: TODD BARNES ROBERT W. BAIRD 3060 PEACHTREE ROAD, STE 1815 ATLANTA, GA 30305 ATTN: BILL JOHNSTON/LYMAN WRAY STEPHENS, INC. 3344 PEACHTREE ROAD, NE, STE 1650 ATLANTA, GA 30326 ATTN: BRUCE GOW BLAYLOCK BEAL VAN LLC 1100 PEACHTREE STREET, STE 200 ATLANTA, GA 30309 ATTN: JONATHAN KIRN/SARAH SNYDER SIEBERT BRANDFORD SHANK & CO. LLC 1025 CONNECTICUT AVENUE, STE 1202 WASHINGTON, DC 20036 ATTN: CHERYL THOMAS STRICKLAND STIFEL, NICOLAUS & CO., INC. 3399 PEACHTREE ROAD, STE 800 ATLANTA, GA 30326 ATTN: CONSTANCE WOODS MORGAN STANLEY 5565 GLENRIDGE CONNECTOR SUITE 1900 ATLANTA, GA 30342 ATTN: KATHY POSEY THE PFM GROUP 600 PEACHTREE STREET, STE 3770 ATLANTA, GA 30308 ATTN: DIANNE MCNABB THE PFM GROUP 600 PEACHTREE STREET, STE 3770 ATLANTA, GA 30308 ATTN: JIM PLUNKETT SHEPARD PLUNKETT HAMILTON & BOUDREAUX, LLP 429 WALKER STREET, UPPER LEVEL AUGUSTA, GEORGIA 30901 ATTN: PAMELA EVERETTE FREEMAN MATHIS & GARY, LLP 661 FOREST PARKWAY, STE E FOREST PARK, GA 30297 ATTN: TERESA P. FINISTER MURRAY BARNES FINISTER LLP 3525 PIEDMONT ROAD 5 PIEDMONT CENTER, SUITE 515 ATLANTA, GA 30305 Risa Bingham Augusta Regional Airport Yvonne Gentry LSBOP Gary LeTellier Augusta Regional Airport RFP 15-124 Airport Refunding Revenue Bonds Series 2015 mailed January 7, 2015 RFP 15-124 Airport Refunding Revenue Bonds Series 2015 For Augusta Regional Airport RFP Due: Fri. 1/23/15 @ 11:00 a.m. PAGE 1 OF 1 RFP 15-124 – Airport Refunding Revenue Bonds Series 2015 UNOFFICIAL VENDORS Attachment B E-Verify # SAVE Form Original 7 Copies Raymond James 951 E Byrd St., Suite 930 Richmond, VA 23219 Yes 754848 Yes Yes Yes Blaylock Beal Van, LLC 600 Lexington Ave New York, NY 10022 Piper Jaffray 800 Nicollet Mall, J12NPF Minneapolis, MN 55042 Yes 19959 Yes Yes Yes Siebert Brandford Shank 100 Wall Street, 18th Flr. New York, NY 10005 Yes 230556 Yes Yes Yes Stifel, Nicolaus & Co. 3060 Peachtree Rd., NW Suite 1700 Atlanta, GA 30305 Yes 237409 Yes Yes Yes IFS Securities 3414 Peachtree Rd., NE Suite 1020 Atlanta, GA 30326 Yes 749629 Yes Yes Yes Non-Compliant Only submitted a letter Total Number Specifications Mailed Out: 19 Mandatory Pre-proposal/Telephone Conference Attendees: N/A Total packages submitted: 6 Total Noncompliant: 1 Proposal Opening RFP Item #15-124 Airport Refunding Revenue Bonds Series 2015 for Augusta, Georgia - Augusta Regional Airport RFP Due: Friday, January 23, 2015 @ 11:00 a.m. Fee Proposal Yes Yes Yes Yes Yes Page 1 of 1 Commission Meeting Agenda 2/17/2015 2:00 PM Augusta Regional Airport Bond Underwriter Selection Department:Augusta Regional Airport Caption:Motion to approve the selection of Raymond James to perform bond underwriting services for the Augusta Regional Airport as approved by the Augusta Aviation Commission at their January 29, 2015 meeting. (RFP 15-124) (Approved by Public Services and Finance Committees February 9, 2015) Background:In 2005, Augusta-Richmond Country and the Augusta Aviation Commission authorized the issuance of bonds not to exceed $14,500,000 aggregate principal amount of its Airport Passenger Facility Charge and General Revenue Bonds, Series A and Series B Bonds and a third not to exceed $7,000,000 aggregate principal amount of its Airport General Revenue Bonds, Series C. The Bond covenants require the bonds to be redeemed and provide that the first Optional Redemption can take place beginning January 1, 2015. Based on the preliminary financial analysis conducted by the Airport staff, we believe that it is in the best interest of the Augusta Aviation Commission the Bonds during 2015 be redeemed due to the current market conditions and the Airport’s financial position. The Airport advertised for bid to perform underwriting services for the aforementioned Bonds through the County's Procurement Process and received five compliant responses: Raymond James , Piper Jaffray, Siebert Branford Shank, Stifel, Nicolaus & Co., and IFS Securities. Analysis:An Evaluation Committee met on Tuesday, January 27, 2015. Upon careful review and discussion, the committee unanimously selected the firm of Raymond James. Financial Impact:Expense is part of the bond issuance cost. Alternatives:Deny request. Recommendation:Approve the selection fo Raymond James as the Bond Underwriter for the Augusta Regional Airport bonds. Funds are Available in the Following Accounts: No impact on airport budget. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office on Thursday, December 11, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-224 Engineering Department Roof Replacement for Recreation, Parks & Facilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 600A Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, November 21, 2014 @ 11:00 a.m. in the Procurement Department, 530 Greene Street, Room 600A. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, November 25, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid Bond is required to be submitted along with the bidder’s qualifications’ a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle October 30, November 6, 13, 20, 2014 Metro Courier November 5, 2014 Revised: 8/15/2011 Bid Opening Bid Item #14-224 Engineering Department Roof Replacement for Augusta, Georgia - Recreation, Parks & Facilities Department Bid Due: Tuesday, December 16, 2014 @ 3:00 p.m. VENDORS SOUTHERN RFY 511 SKYVIEW DR., AUGUSTA, GA 30901 Attachment B YES E-Verify #250863 Addendum YES SAVE Form YES Bid Bond YES Original YES 4 Copies YES Bid Price $28,865.00 Total Number Specifications Mailed Out: 33 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 78 Mandatory Pre-proposal / Telephone Conference: 5 Total packages submitted: 1 Total Noncompliant: 0 The following vendor sumbitted a statement of "No Bid": MIDWEST MAINTENANCE / 4268 BELAIR FRONTAGE ROAD / AUGUSTA, GA 30909 PLATINUM PRO / 2220 COMMERCE PL. / MCDONOUGH, GA 30252 ROOFING PROFESSIONAL INC., / 505 CDP INDUSTRIAL BLVD. / GROVETOWN, GA 30813 VIKING ENG. & CONST. MGT. LLC / 118 MALONE ST. / SANDERVILLE, GA 31082 Page 1 of 1 Commission Meeting Agenda 2/17/2015 2:00 PM Award Contract – Repair Engineering Roof Department:Recreation, Parks and Facilities - Facilities Caption:Motion to approve contract in the amount of $28,865.00 to Southern Roofing & Insulating to replace a portion of the roof on the Law Department and Engineering Building as outlined in ITB 14-224. (Approved by Public Services Committee February 9, 2015) Background:The roof on the building located at 522 Greene Street (now 535 Telfair St, Building 300) is leaking. Repeated efforts to seal the roof have not proven to be successful and replacement of a portion is required to provide a safe work environment and stabilize the structure. Invitation to Bid 14-224 was issued to solicit pricing to replace the area of flat roof and portions of slate roof which slope down to the flat roof. Analysis:The proposed repairs should stabilize the roof area targeted for replacement for the next 10 to 15 years consistent with the current plans for the property. The remainder of the roof is not showing signs of deterioration, so there is no need to replace anything other than the designated area. The price is reasonable for the scope of work. Financial Impact:The contract amount is $28,865.00 Alternatives:1. Approve contract in the amount of $28,865.00 to Southern Roofing & Insulating to replace a portion of the roof on the Law Department and Engineering Building as outlined in ITB 14-224 2. Do not approve and pursue other space options Recommendation:Approve contract in the amount of $28,865.00 to Southern Roofing & Insulating to replace a portion of the roof on the Law Department and Engineering Building as outlined in ITB 14-224. Funds are Available in the Following Funds are available in SPLOST allocated to the Municipal Building Complex 328-05-1120/213055103 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission RESOLUTIO RESOLUTIO AUTHORIZIG THE FILIG OF APPLICATIOS W ITH THE FEDERAL TRASIT ADMIISTRATIO, A OPERATIG ADMII STRATIO OF THE UITED STATES DEPARTMET OF TRASPORTATIO, FOR FEDERAL TRASPORTATIO ASSISTACE AUTHORIZED BY 49 U.S.C CH APTER 53, TITLE 23 UITED STATES CODE AD OTHER FEDERAL STATUTES AD MIISTERED BY THE FEDERAL TRASIT ADMIISTRATIO. WHEREAS, the Federal Transportation Administrator has been delegated authority to award Federal financial assistance for a transportation project; WHEREAS, the grant or cooperative agreement for Federal Financial assistance will impose certain obligations upon the Applicant, and may require the Applicant to provide the local share of the project cost; WHEREAS, the Applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project. OW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission, Section 1: The Mayor of Augusta, Georgia or his/her designee is authorized to execute and file application for Federal assistance on behalf of Augusta, Georgia with the Federal Transit Administration for Federal Assistance authorized by 49.U.S.C. chapter 53, Title 23, United States Code, or other Federal statutes authorizing a project administered by the Federal Transit Administration, (If the Applicant is requesting Urbanized Area Formula Program assistance authorized by 49 U.S.C. §5307, either alone or in addition other Federal assistance administered by the Federal Transit Administration) the resolution should state whether the Applicant is the Designated Recipient as defined by 49 U.S.C. §5307 (A.)(2) OR WHETHER THE applicant has received authority from the Designated Recipient to apply for Urbanized Area Formula Program assistance. Section 2: The Mayor or his/her designee is authorized to execute and file with its application the annual certification and assurances and other document the Federal Transportation Administration requires before awarding a Federal assistance grant or cooperative agreement. Section 3: The Mayor or his/her designee is authorized to execute grant and cooperative agreements with the Federal Transit Administration on behalf of Augusta, Georgia. Section 4: To the extent that any section of the Augusta, GA. Code is in conflict herewith, that subsection is waived for this instance only. Adopted the day of , 2015. Hardie Davis, Jr. As its Mayor Attest Lean J. Bonner, Clerk of Commission CERTIFICATIO The undersigned duly qualified Clerk of Commission, Lena J. Bonner, acting on behalf of Augusta, Georgia, certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta-Richmond County Commission held on , 2015. Seal Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM FTA Resolution Department:Augusta Public Transit Caption:Motion to approve resolution authorizing FTA Grants for Augusta Public Transit. (Approved by Public Services Committee February 9, 2015) Background:This Resolution authorizes the filing of applications with Department of Transportation, United States of America, and the Georgia Department of Transportation for a grant under Title 49 U.S.C., Section 5307. Analysis:The Secretary of US DOT Transportation and Commissioner of the Georgia Department of Transportation are authorized to make grants for mass transportation. Financial Impact:Augusta Public Transit will receive funding towards maintaining services. Alternatives:Resolution not approved and funding would have to be gained through other means. Recommendation:Approve the Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM MORRIS COMMUNICATIONS, LLC AND CESSNA AIRCRAFT COMPANY SUBLEASE Department:Augusta Regional Airport Caption:Motion to approve the Morris Communications, LLC and Cessna Aircraft Company Sublease as approved by the Augusta Aviaton Commission at their January 29, 2015 Meeting. (Approved by Public Services Committee February 9, 2015) Background:Morris Communications Company, LLC has requested to sublease aircraft storage and office areas in Hangar Three to Cessna Aircraft Company. Cessna Aircraft Company is a Kansas Corporation that manufactures small piston-powered and business jet aircraft. They operate a Beechcraft King Air 250 (N210BY) aircraft. Morris Communications Company, LLC has a 20-year lease for their use of Hangar Three. The agreement is dated December 19, 1996. Lease started April 1998 and ends March 2018. Current lease requires prior written approval to sublease. Analysis:Airport does not currently have suitable facilities for Cessna Aircraft Company. Term of lease agreement is for three (3) years and one (1) month. February 1, 2015 through March 31, 2018. Cessna Aircraft Company will make lease payments to Morris Communications and not to the airport. As airport tenants, Cessna Aircraft Company will receive a $0.50 per gallon fuel discount. Financial Impact:There will be no changes to the current Lease with Morris Communications Company, LLC. Alternatives:Deny request. Recommendation:Approve Morris Communications, LLC and Cessna Aircraft Company Sublease. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM SDI-ISYS CHANGE ORDER #1 – FIBER OPTIC & SECURITY CAMERA UPGRADE Department:Augusta Regional Airport Caption:Motion to approve Change Order #1 to the SDI-ISYS Fiber Optic & Security Camera Upgrade Project as approved by the Augusta Aviation Commission at their January 29, 2015 Meeting. (Approved by Public Services Committee February 9, 2015) Background:The original scope of work provides for the replacement and addition of security surveillance equipment at the Augusta Regional Airport, to be performed by SDI-ISYS for a contract amount of $674,480.00. Fiber optic cable is also being installed on the facility in order to provide enhanced fire monitoring services. This change order modifies the original construction costs due to the need for more cameras in the TSA screening area and fiber optic cable at the Standard Aero facilities to provide connectivity to the Airport’s fire monitoring system. Analysis:As a result of this Change Order, an amount of $25,750.00 will be added to the original contract costs. Therefore, the new contract amount will be $700,230.00. The contract time will remain the same. The work will be funded by and is subject to a change to the original FAA grant along with local cost sharing. This upgrade is subject to FAA approval. Financial Impact:An additional $25,750.00 will be added to the original contract costs. Alternatives:Deny request. Recommendation:Approve Change Order #1 to the SDI-SYS Fiber Optic and Security Camera Upgrade Project. Funds are Available in the Following Accounts: 551081302-5421110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Citizens Advisory Committee Department:Housing and Community Development Department (AHCDD) Caption:Motion to approve the reestablishment of the Citizens Advisory Committee to serve in an advisory capacity to the Housing and Community Development Department. (Approved by Administrative Services Committee February 9, 2015) Background:The U.S. Department of Housing and Urban Development (HUD) under authority to it by the Housing and Community Development Act of 1974, as amended, requires each jurisdiction (city, county, etc.) to adopt a ‘citizen participation plan' which must provide for and encourage citizens to participate in the development of the consolidated plan, any substantial amendments to the consolidated plan, and the performance report.” These requirements are to especially encourage low-and-moderate income citizen participation where Community Development Block Grants (CDBG) are employed or sought. Accordingly, low-and-moderate income citizens, non-profit organizations, relevant advocacy groups, and interested parties must be involved in the preparation of the Consolidated Plan (ConPlan) through the mechanisms set up in the Citizen Participation Plan (Citizen Plan). The ConPlan approach is a means to meet the requirements of the CDBG Program. The Citizen Plan requires, at a minimum, citizen input during three (3) stages of the ConPlan. a) The Proposed Plan (Con Plan), b) Substantial Amendments to the Proposed Plan (Con Plan), c) Performance Reports. Analysis:Nowhere in the statutes, regulations or publications of HUD is there a requirement that citizens, non-profit organizations and other interested parties must approve or authorize the ConPlan, Substantial Amendments or the Performance Plan. However, the reestablishment of such a Committee definitely provides new opportunities for collaboration. Financial Impact:The reestablishment of the Citizen Advisory Committee allows for this committee to act as a representative body for the citizens of Augusta, Georgia as they shall be provided the opportunity to review and comment on the Five Year Consolidated Plan, Annual Action Plan, and Citizenry comments where appropriate. Alternatives:To not reestablish the Citizen Advisory Committee Recommendation:To approve the reestablishment of the Citizen Advisory Committee to serve in an advisory capacity to the Housing and Community Development Department as set forth in the accompanying By-Laws. Funds are Available in the Following Accounts: Not Applicable REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Administrators Duties and Responsibilities Department: Caption:Discuss and review the duties and responsibilities of the Administrator. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Commission Travel Department:Clerk of Commission Caption:Motion to require Commission approval for all out of state Commission travel and provide the following information: (A) name of conference (B) number of days of attendance (C) location and (D) brief summary on benefit(s) of attendance. (Requested by Mayor Pro Tem Grady Smith) Background:The budget is very tight this year and out of state travel by Commissioners should only be done with the approval of the Commission. Analysis:Requiring Commission approval for out of state travel will not only help to reduce travel expenses, but will also help to ensure adequate (but not excessive) Commission representation at appropriate out of state events. Financial Impact:Reduced travel expenses for 2015 budget. Alternatives:Make no changes at this time. Recommendation:Approve. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Georgia Paciffic Bucket Brigade Donation Department:Fire Caption:Motion approve a budget amendment to the 2015 budget that will allow the Fire Department to utilize the $5000 donation from Georgia Pacific for the purchase of firefighting nozzles. (Approved by Public Safety Committee February 9, 2015) Background:The Augusta Fire Department was given a $5000 donation from Georgia Pacific as part of their Bucket Brigade Program. The Fire Department would like to add these funds to the 2015 operating budget for safety supplies to purchase 10 nozzles. These nozzles will be placed on new apparatus being delivered in 2015 and then be used at emergency incidents. Analysis: Financial Impact:The $5000 will be added to the operational line item for safety supplies in the current 2015 Fire Department Budget. Alternatives: Recommendation:Approve a budget amendment to the 2015 budget that will allow the Fire Department to utilize the $5000 donation from Georgia Pacific for the purchase of firefighting nozzles. Funds are Available in the Following Accounts: Will increase the current 2015 operational line item for safety supplies in the Fire Department Budget as well as the revenue line item for donations REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Security Integration Department:Marshal's Office Caption:Motion approve procurement for integration of certain security systems to the team of True North Consulting, Simplex Grinnell and Commins Cabling. (Approved by Public Safety Committee February 9, 2015) Background:The Richmond County Marshal's Office Central Monitoring System Contract with Simplex Grinnell was approved by the Commission on June 3, 2014 13-222 under the consultation of True North Consulting 12-198. Analysis: Financial Impact:NO NEW FUNDS REQUESTED. FUNDS ARE AVAILABLE IN GL 328051120-212055101 IN THE AMOUNT OF $345,230 Alternatives:NO ALTERNATIVES ARE RECOMMENDED Recommendation:THE MARSHAL'S OFFICE RECOMMENDS CONTRACTING WITH TRUE NORTH, SIMPLEX GRINNELL AND COMMINS. Funds are Available in the Following Accounts: GL 328051120-212055101 REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Speaker Notification and Queueing System Department:Information Technology Caption:Motion to deny a Speaker Notification and Queueing System for the Augusta Commission. (Approved by Public Safety Committee February 9, 2015) Background:Technology is available that permits members of a voting body to electronically indicate their desire to speak on a matter that comes before the body. This technology also provides the chairperson and individual members with audio tools intended to help the orderly flow of a meeting among the various speakers. This technology is the system that Columbus, GA uses in their council meetings in order to recognize the speakers from the chairperson's station. When Augusta was exploring the potential for a government channel in 2013, a staff member travelled to Columbus, Georgia to see their government channel. One of the items that they use in their operation is a “floor request system”. The government channel was not approved by commission, so IT did not pursue it further. In the late summer of 2014, IT provided a familiarization demonstration of the commission chamber technology to the new commissioners-elect as well as the mayor- elect in order to familiarize them with the technology in use in the commission chamber. In the course of the meeting, Mayor-elect (now Mayor Davis) asked about IT’s familiarity with a speaker queue system. IT had already investigated the existence of such systems some time ago, so there was knowledge of some of the capabilities, but no idea of technical details or price. Analysis:It is the intent of IT, through this agenda item, to determine if it is the will of the Augusta Commission to pursue a system such as the one described in the Background Section above. The rationale for a system such as the one described here is primarily to automate the speaker recognition process. In essence, when an agenda items comes up for discussion, each member has the capability to electronically signal the chairperson with their desire to speak. The chair would be able to see who has signaled and in what order they did so, and the chair could then recognize them in the appropriate order. The chair would also have the option to manage microphones as part of the recognition of speakers. This level of management also includes the personnel at the center table of the chamber and the lecterns on either side. These systems can also permit members to mute their own microphones so that side conversations are not broadcast to the entire chamber. IT was informed by the Finance Department that any projects that were to be charged to the renovation of the Municipal Building must be completed by March 2014 (when the renovation project was to be complete). Acting on that information, IT determined that we would go ahead and proceed with releasing an RFP because time was very short to release an RFP, review proposals, choose a vendor, negotiate contracts, and finally implement under a tight deadline. If it was the will of the commission to proceed with the project, IT’s intent was to be ready to move forward immediately in order to be able to secure a vendor and funding in a timely manner. If the commission determined otherwise, then the RFP would be cancelled. As of January 22, 2015, proposals were received in Procurement but no action has been taken pending the determination of the will of the commission. Financial Impact:The cost of a system such as this would most likely be in the range of $10,000-$20,000. Alternatives:Maintain the status quo: Perform speaker queueing manually as it is done now. Recommendation:Determine the will of the Commission in regard to a Speaker Notification and Queueing System for the Augusta Commission Funds are Available in the Following Accounts: To be determined if the Commission chooses to move forward with a project. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM REFUND REQUEST- YOUNG, MAMIE M/P#033-2-001-00-0 Department:Tax Assessors Office Caption:Motion to approve request for refund for years 2011-2013 for Joshalun Young on property owned by Mamie L.F. Young, located at 2833 Wheeler Road, Map/Parcel# 033-2-001-00-0, for tax years 2011, 2012 and 2013 in the amounts of $204.25 (2013), $197.40 (2012), $216.69 (2011). (Approved by Finance Committee February 9, 2015) Background:In 2009, the property appraiser reviewed the property at 2833 Wheeler Road, Map/Parcel# 033-2-001-00-0. Central heating and air conditioning was changed to reflect space heaters in the home, effective year built from 1977-1983; the condition of the house ranged from average to fair and two 1-story fireplaces were added. The appraiser changed the house condition due to the extensive wood rot around the house and the lact of maintenance and repairs. Due to a computer error (conversion tables) in 2009, the changes were not converted and remained through the years 2010, 2011, 2012, 2013 and current tax year 2014. Tax refund is requested for prior years, for the error, for tax years 2010 through 2013. Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:APPROVE refund request and pay to Joshalun Young, in the amounts of $204.25 for tax year 2013; $197.40 for tax year 2012; $216.69 for tax year 2011; and $227.88 for tax year 2010. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary Contruction & Two Driveway Easements-from the Estate of Marguerite H. Newman Maddox Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary construction easement, and two temporary driveway easements (Parcel 041-1-062-00-0) 1406 Marks Church Road. (Approved by Engineering Services Committee February 9, 2015) Background:The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 555.41 square feet of right of way, 701.39 square feet of temporary construction easement, and two temporary driveway easements. The appraised value is $3,150.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary easement for Contruction & One Driveway Easement to Richmond County, Georgia from McDonald's Corporation Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, temporary easement for construction, and one temporary easement for driveway (Parcel 041-4-002-01- 0) 3432 Wrightsboro Road. (Approved by Engineering Services Committee February 9, 2015) Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 468.26 square feet of right of way, 646.06 square feet of temporary easement for construction, and one temporary easement for driveway. The appraised value is $7,600.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Acquisition of Right-of-Way, Temporary Easement for Contruction to Richmond County, Georgia from Wells Fargo Bank, NA Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary easement for construction (Parcel 041-0-064-00-0) 3430 Wrightsboro Road. (Approved by Engineering Services Committee February 9, 2015) Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,501.57 square feet of right of way and826.51 square feet of temporary easement for construction. The appraised value is $15,900.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission December 29, 2014 Mr. Horace Luke, Assistant Director Delivered VIA EMAIL RE: Cost Proposal RFP Item #14-201 Dear Mr. Luke: The following represents Dewberry’s revised assumptions and associated cost estimate based on our recent scoping meeting and our more thorough understanding of the available data for the Redetermination Project. • Dewberry had originally assumed all of the required data is available in either GIS or Excel. However, none of the asset data associated with the recent Construction Management at Risk (CMAR) project are captured electronically and we now understand it is our responsibility as part of Redetermination Project to enter all of that data into a price model as well as provide the data in Excel with asset identification numbers and location description so that the data can easily be imported into Cityworks. • Dewberry now has a clear understanding of the existing price model and the assumptions made. There will be more time needed to revise the financial model and incorporate all of the changes than previously anticipated. • We have added an additional workshops to ensure all costs are adequately covered and presented properly. The changes result in a proposed cost increase as shown below. Budget Contingency Total (with contingency) Original Estimated Budget $149,380 $21,600 $170,980 Change in assumption for data collection $19,110 Change in assumption for Price Model $10,440 Additional Workshop $4,840 Decrease in Contingency $10,680 Total Revised Budget $183,770 $10,920 $194,690 I am thrilled about the opportunity to partner with you on this project. Our team is immediately ready to assist you. Should you have any questions or need additional information, please reach me via phone at 770-366-7242 (cell) or by email tcrisp@dewberry.com. Best, Dewberry Engineers Inc. Teresa L. Crisp, PE, Associate Business Unit Manager / Project Manager Request for Proposal Request for Proposals will be received at this office until Friday, September 12, 2014 @ 11:00 a.m. for furnishing: RFP Item #14-201 Fort Gordon Redetermination Project for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 29, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Revised: 8/15/2011 UNOFFICIAL VENDORS Attachment B E-Verify Number SAVE Form Original Seven Copies Fee Proposal DEWBERRY 2385 BRADYWINE ROAD, SUITE 100 ATLANTA, GA 30341 YES 104636 YES YES YES YES CH2M HILL 1000 ABERNATHY ROAD ATLANTA, GA 30328 YES 123606 YES YES YES YES RFP Opening RFP Item #14-201 Fort Gordon Redetermination Project for Augusta, Georgia - Utilities Department RFP Due: Friday, September 12, 2014 @ 11:00 a.m. Page 1 of 1 Evaluation Criteria PTS DEWBERRY 2385 BRADYWINE ROAD, SUITE 100 ATLANTA, GA 30341 CH2M HILL 1000 ABERNATHY ROAD ATLANTA, GA 30328 1. Consultant’s experience and performance on similar projects 40 37.7 38.0 2. Project approach and understanding 40 38.3 33.7 3. Project Budget (Submit in a separate sealed envelope) Lowest Price 20 pts. Second 16 pts. Third 12 pts. Highest 8 pts. 20 16.0 20.0 Total 100 92.0 91.7 Cumulative Evaluation Sheet RFP Item #14-201 Fort Gordon Redetermination Project for Augusta, Georgia - Utilities Department ATTN: BETSY MASSIE CH2M HILL 1000 ABERNATHY ROAD ATLANTA, GA 30328 ATTN: TERESA CRISP DEWBERRY 551 PINEY FOREST ROAD DANVILLE, VA 24540 ATTN: BECKY HACHENBURG MWH 235 PEACHTREE ST., S 2200 ATLANTA, GA 30303 Deanna Davis Utilities Bay Street Jerry Delaughter Utilities Bay Street Yvonne Gentry LSBOP 2nd Floor Municipal Building RFP 14-201 Fort Gordon Redetermination Project mailed August 21, 2014 Vendors selected from the Pre-Qualified list 13-124 RFP 14-201 Fort Gordon Redetermination Project For Utilities Department RFP Due: Fri. 9/12/14 @ 11:00 a.m. Commission Meeting Agenda 2/17/2015 2:00 PM Award Dewberry Engineers Inc. a contract for the Fort Gordon Redetermination and New Inventory Analysis, RFP Item # 14-201 Department:Augusta Utilities Department Caption:Motion to approve funding to Dewberry Engineers Inc. in the amount of $194,690.00 for the Fort Gordon Redetermination and New Inventory Analysis, RFP Item #14-201 (Approved by Engineering Services Committee February 9, 2015). Background:In 2007, Augusta Utilities (AU) assumed ownership, operation and maintenance of the water and wastewater systems at Fort Gordon, GA. The contract is currently in its second redetermination period which began March 1, 2013. AU’s services under the Operations and Maintenance (O&M) include water distribution and wastewater collection O&M at Fort Gordon and Points West Army Resort at Clarks Hill Lake. In addition, elements of the decommissioned water treatment plant at Fort Gordon have been repurposed to treat water for irrigation, and a separate irrigation distribution system has been constructed to certain parts of the Fort. At present, Augusta Utilities receives no compensation for operation and maintenance of the irrigation facilities and distribution system, nor are we being compensated for new inventory since the last redetermination. RFP Item #14-201 was issued to seek an experienced consultant to assist AU in redetermination and new inventory analysis of the Fort Gordon O&M infrastructure contract. Analysis:Dewberry Engineers, Inc. was found to be the most qualified consultant for these services and therefore has been recommended for the award of this contract. Financial Impact:The amount for these analysis is $194,690.00. These funds are available in account: 507043490-5212999/81100010-5212999 Alternatives:No alternatives are recommended. Recommendation:It is recommended to award the contract for the Fort Gordon Redetermination and New Inventory Analysis to Dewberry Engineers, Inc. in the in amount of $194,690.00 Funds are Available in the Following Accounts: 507043490-5212999/81100010-5212999 REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Gordon Highway 24" Water Main CSX Parallel Crossing 772911 Department:Augusta Utilities Department Caption:Motion to approve CSX Parallel Crossing 772911 for the 10153 Gordon Highway 24" Water Main Project in the amount of $119,050.00. (Approved by Engineering Services Committee February 9, 2015) Background:The Augusta Utilities Department will be constructing a 24" Water Main that will run parallel between Elderberry Subdivision and Gordon Highway, along the CSX right-of-way corridor, for approximately 1,854 feet. Analysis:The pipeline will be constructed in the CSX right-of-way and they have approved our plan. Financial Impact:Estimated License - $102,000.00 Alternatives:None Recommendation:Approve the motion to approve CSX Parallel Crossing 772911, for the 10153 Gordon Highway 24" Water Main Project. Funds are Available in the Following Accounts: 512043410-5411120 80310153-5411120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Huntsman (formerly Rockwood) Easement Deed and Plat Department:Augusta Utilities Department Caption:Motion to approve and accept an Easement Deed from Huntsman (formerly Rockwood). (Approved by Engineering Services Committee February 9, 2015) Background:Huntsman is building a manufacturing facility, off of Dixon Airline Road. It was determined that a sanitary sewer force main would be needed, in order to connect the facility to Plant Messerly. A grant, for constructing the force main, was applied for and awarded. Analysis:The grant requires that an easement be given/donated to Augusta. This easement deed fulfills that requirement. Financial Impact:None Alternatives:Reject the motion to approve and accept an Easement Deed from Huntsman (formerly Rockwood). Recommendation:Approve the motion to approve and accept an Easement Deed from Huntsman (formerly Rockwood). Funds are Available in the Following Accounts: N/A - Donation - No funds involved. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Blair Construction P. O. Box 770 Evans, GA 30809 Yes 224004 Yes Yes Yes Jeffrey Harris Construction 1736 Barton Chapel Rd Augusta, GA 30909 Yes 262252 Yes Yes Yes Quality Storm Solutions P. O. Box 1847 Evans, GA 30809 Yes 233338 Yes Yes Yes Contract Management 1827 Killingsworth Rd Augusta, GA 30904 Yes 225306 Yes Yes Yes Sitec LLC 217 Fairfield St., NE Aiken, SC 29801 Yes 212379 Yes Yes Yes Eagle Utility Contracting 1350 Branch Road Bishop, GA 30621 Yes 206663 Yes Yes Yes RFQ Opening RFQ Item #13-194 Task Order Program (2013) for Augusta, Georgia - Utilities Department RFQ Due: Thursday, September 26, 2013 @ 3:00 p.m. The following venodr did not respond: L & J / 603 Pine Log Rd / Beech Island, SC 29842 Page 1 of 1 Commission Meeting Agenda 2/17/2015 2:00 PM Increase funds for Approved RFQ #13-194: Task Order Program for Infrastructure for the City of Augusta - Utilities Department in the amount of $2,000,000.00. Department:Augusta Utilities Department Caption:Motion to increase the funding for approved RFQ #13-194: Task Order Program for Infrastructure for the City of Augusta - Utilities Department in the amount of $2,000,000.00 for execution by CMI, Inc., Blair Construction, Inc., Eagle Utilities, and Quality Storm Water Solutions as qualified and selected contractors for subject RFQ.(Approved by Engineering Services Committee February 9, 2015) Background:The previously approved Task Order Program is to allow several responsive and qualified contractors to provide installation, maintenance, and/or repairs to the water and sewer infrastructure. The Utilities Department is requesting a Task Order Program increase in the amount of $2,000,000.00 due to the impacts of meeting the project deadlines for Ft. Gordon and to keep up with the repair & replacement issues of decaying infrastructure throughout Augusta-Richmond County. The contractors will provide all tools, labor, material, and equipment to perform and complete all task orders under three (3) task order classifications: General Maintenance Task(s), Pre-Planned Task (s), and Emergency Work, as set forth in RFQ #13-194 Task Order Program for Infrastructure for the City of Augusta. Analysis:AUD has evaluated the current and active Task Order Program and determined that a funding increase to the Task Order Program is needed to accomplish the tasks imposed by the increased Ft. Gordon workload and the repair & replacement issues of infrastructure throughout Augusta-Richmond County. Financial Impact:The funding increase requested for this program is $2,000,000.00. These funds are available from account 507043490-5425410 / 88886666-5425410 Alternatives:Rejection of this RFQ funding increase would delay the Utilities Department's ability to expedite the current projects of Fort Gordon and Renewal & Extension Projects of the Department. Recommendation:It is recommended that the Commission approve the Task Order funding increase request to RFQ #13-194: Task Order Program for Infrastructure for the City of Augusta - Utilities Department in the amount of $2,000,000.00. Funds are Available in the Following Accounts: $2,000,000.00 from account 507043490-5425410 / 88886666- 5425410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Purchase of Three 250kw Emergency Generators for Installation at Water Facilities. Department:Utilities Caption:Motion to approve Purchase of Three Additional 250kw Emergency Generators for Installation at Water Facilities under Bid Item 12-224.(Approved by Engineering Services Committee February 9, 2015) Background:In 2013 we purchased two 250kw emergency generator packages from Cummins Power South under bid item 12-224 at a cost of $62,373.76 each. We have identified three additional areas in our water distribution system that require either new or replacement generators of the same size. In discussions with the Augusta Procurement Department and Cummins Power Systems the vendor has offered to honor the previous pricing for the three additional generator packages. The total cost for the three additional packages would be $187,121.28. Analysis:Purchasing the additional generator packages under the previous bid would save the advertising and bid costs in addition to allowing us to purchase three generators at 2012 prices. The use of identical units also has the benefit of simplifying operator and maintenance training as well as reducing needed spare parts inventory. Financial Impact:$187,121.28 Total for Three Units Alternatives:1) Accept the vendors offer to extend pricing from bid item 12- 224; or 2) Advertise for new pricing for the three additional units. Recommendation:We recommend accepting the vendor's offer to honor the bid item 12-224 pricing for the purchase of three additional emergency generator packages. Funds are Available in the Following Accounts: 506043580 - 5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 2/17/2015 2:00 PM Implemenation Stormwater Fee Department: Caption:Motion to approve the implemenation of the Stormwater Fee Phase II Plan as presented in the February 11, 2015 Augusta Commission Work Session. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held February 3, 2015 and Special Called meeting held February 9, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM District 4 appointment Department: Caption:Motion to approve the appointment of Ms. Angela Freeman Brown to Augusta Animal Services Control Board representing District 4. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM District 6 appointments Department: Caption:Motion to approve the appointment and reappointment of the following representing District 6: Appoint Mr. Michael Owens - Planning Commission, reappointment of Mr. Bob Finnegan - Personnel Board, Ms. Linda Finnegan - Augusta Animal Control Board, Mr. Frank Carl - Augusta Port Authority and David Fields - General Aviation Commission (Daniel Field.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 2/17/2015 2:00 PM Affidavit Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: