HomeMy WebLinkAbout2021-11-30-Admin Committee MeetingAdministrative Services Committee
Meeting
Commission Chamber- 11/30/2021- 1:10 PM
ADMINISTRATIVE SERVICES
1.Motion to approve three additional employee incentive
programs. Attachments
2.Motion to approve Housing and Community Development’s
(HCD) request to use $100,000 CDBG program income and
$100,000 HOME program income to offset allocable
administrative expenses (i.e. utilities, repairs and maintenance,
security, etc.) that have been paid from HCD’s operating
budget.
Attachments
3.Motion to approve the minutes of the Administrative Services
Committee held on November 9, 2021.Attachments
4.Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
rehabiliate one (1) low to moderate income rental unit for
occupancy by a low to moderate income family.
Attachments
5.Receive as information the emergency roof replacement at the
Animal Services Building in the amount of $61,880.00 by
Hixon Roofing.
Attachments
6.Receive as information the emergency roof replacement at the
Aquatic Center in the amount of $275,715.00 by Hixon
Roofing.
Attachments
7.Motion to approve Augusta Employee Mental Health Day 2021
on December 20, 2021. Attachments
8.As committed the Administrator brings forth a transparency
dashboard, that initially consists of SPLOST 8 approved Attachments
projects and TIA 2022 projects. As it develops, the Build
Augusta dashboard will highlight financial transparency and
project progress while giving insight into project budgets,
expenditures, revenues, and construction progress on through
completion. The dashboard will also provide real time photos
of progress for each project and will be updated quarterly to
show project spending. The dashboard includes an interactive
map that allows users to scroll over various communities to see
project location, funding, and timeline. Users will also be able
to click on a specific project on the map and be taken to the full
project description and all details associated with the project.
Build Augusta is a simple and easy dashboard that will keep the
citizens of Augusta-Richmond County up to speed on how and
where their dollars are being spent.
9.Presentation: Proposed Programming in Support of Affordable
Housing, Financial Literacy, and Access to Small Business
Capital (Administrator).
Attachments
10.Presentation by Ms. LaSonya Grandstaff regarding mental
health crisis facing Augusta with limited resource and facilities.Attachments
www.augustaga.gov
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Employee Incentive Programs
Department:HR Department
Presenter:Anita Rookard
Caption:Motion to approve three additional employee incentive
programs.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
October 29, 2021
Augusta Ga Human Resources Department
Adding Augusta employee incentive programs
Recommendation
The human resource department recommends adding four additional incentive programs to our already
existing employee incentive program for the FY2022.
Employee Appreciation Week 08/08/2022-08/12/2022
Employee Fun Day 08/13/2022
Augusta Perks
If approved the additional programs will not cause/create a negative impact on the human resource
budget. The employee appreciation week and Employee Fund Day would be budgeted items and a
partnership with Parks and Recreation department.
The Augusta perks is a partnership with local and surrounding businesses, this program would be a
discount program with no expense to the organization or the human resource department.
Attachment number 1 \nPage 1 of 1
Item # 1
Administrative Services Committee Meeting
11/30/2021 1:10 PM
HCD_ Budget Transfer Request
Department:HCD
Presenter:Hawthorne Welcher, Jr. and/or HCD Staff
Caption:Motion to approve Housing and Community Development’s
(HCD) request to use $100,000 CDBG program income and
$100,000 HOME program income to offset allocable
administrative expenses (i.e. utilities, repairs and maintenance,
security, etc.) that have been paid from HCD’s operating budget.
Background:When preparing our FY2021 budget, HCD budgeted all CDBG
and HOME administrative percentages of entitlement funding to
reimburse the city for personnel expense. Doing so has rendered
HCD unable to allocate allowable administrative expenses
across the grants resulting in HCD’s operating budget as the
only available budget source to cover all expenses. Due to
HCD’s aggressive affordable housing sales, we have been able
to receive back proceeds for these sales, also known as program
income. This program income can be used to reimburse HCD for
compliant allocable expenses. This would require an increase to
the CDBG and HOME program income object codes with an
equal increase in other official/admin expense object codes.
Thus, we ask for your approval.
Analysis:Approval of the request will allow HCD to allocate operating
expenses across the CDBG and HOME grants using residual
program income.
Financial Impact:HCD has paid from their FY2021 operating budget, all
administrative related expenses. Approval of this request will
allow HCD to continue seamless operations. This request
represents a zero net-sum adjustment to HCD’s overall budget.
Alternatives:Deny HCD’s request.
Recommendation:
Cover Memo
Item # 2
Motion to approve Housing and Community Development’s
(HCD) request to use $100,000 CDBG program income and
$100,000 HOME program income to offset allocable
administrative expense (i.e. utilities, repairs and maintenance,
security, etc.) that have been paid from HCD’s operating budget.
Funds are
Available in the
Following
Accounts:
HCD Fund budget amount increase requested - CDBG Funds –
221073111 $100,000 HOME Funds – 221073112 $100,000
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Administrative Services
Committee held on November 9, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Administrative Services Commiffee Meeting Commission Chamber - lll9l202l
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice
Chairman; Frantom and B. Williams, members.
ADMINISTRATIVE SERVICES
1. Motion to approve the purchase of one 2022 International HV607 Dump Item
Truck at atotal cost of 5121,999.00 from Rush Truck Center of Augusta, GA Action:
(Bid#21-219) for the Engineering Department- Maintenance Division. Approved
2. Motion to approve the purchase of one 2021 Jotn Deere 4044M Compact Item
Utility Tractor at a total cost of $30,900.00 from Blanchard Equipment of Action:
Augusta, GA (Bid 2l-231) for the Parks and Recreation Department. Approved
Motions
f#:'" Motion rext
Motion to approve.
Approve Mr. Frantom'::,.^ ;:ffi,i,},,i,ffi,Motion Passes 3-0.
Made By
Made By Seconded By
seconded By Htjii
Commissioner
Ben Hasan Passes
Motions
f#:"' Motion rext Motion
Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 3-0. Bobby williams Ben Hasan Passes
3. Motion to approve the purchase of one new Slope Mower, Remote Type for ltem
$55,000.00 from Jet-Vac of Sumter, SC for the Recreation Department. Action:
Approved
Attachment number 1 \nPage 1 of 6
Item # 3
Motions
Y:li"' Motion Text Made By seconded By Motion
Type Result
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner h
Motion passes 3-0. Bobby Williams Ben Hasan rasses
4. Motion to approve the purchase of one (l) 202112022 Camera Pipe Inspection ltem
Van, at total cost of $211,387.00, from Environmental Products of Georgia, Action:
GA (Bid 2l-178) for the Utilities Department-Construction & Maintenance Approved
Division and retain asset 205219 within the Utilities Department for alternate
use.
Motions
Y:j1"' Motion Text Made By Seconded By MotionType --------- -'1 Result
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner
Motion passes 3-0. Bobby williams Ben Hasan Passes
5. Ratiff the award of an agreement to replace the roof on Appleby Branch ltem
Library, in the amount of $62,306.50, to CGS Waterproofing of Norcross, GA Action:
(Bid #21-203) and approve the execution of the ARCPLS MOU in the amount Approved
of $3 1,153 .25.
Motions
Y:j*'-"' Motion Text Made By seconded By Motion
Type Result
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner
Motion passes 3-0. Bobby williams Ben Hasan Passes
6. During the February 23, 2021, Administrative Services Committee meeting, Item
the Office of the Administrator was tasked with reviewing, procuring and Action:
implementation of an electronic signature software that would make the Approved
Augusta, GA government more efficient in signing, delivering, and
communicating documents.
Motions
Motion
Type Made By Seconded By Motion
Result
Attachment number 1 \nPage 2 of 6
Item # 3
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner
Motion passes 3-0. Bobby williams Ben Hasan Passes
7. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide Laney Walker Bethlehem Revitalization Project Action:
funding to contract with LWDC, and Kamath, LLC, (Co-Developer) to Approved
develop new construction of two (2) single family units, identified as 20
Nicholas Street, and22 Nicholas Street, within Laney Walker Bethlehem.
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner
Motion passes 3-0. Bobby williams Ben Hasan Passes
8. Discuss the installation of signs on Deans Bridge/ Tobacco Roads (Gate 5) Item
entrance way to honor those who have served and service the Fort Gordon Action:
Military Base. (Requested by Commissioner X'rancine Scott) Approved
Motions
fr"J:'" Motion rext
Motions
f#:"' Motion rext
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Motion to approve' commissioner commissionerApprove Mr. Frantom out. ;:;_--.:;;;:-' :""';'j'""'"^^'^ Passes
Motion passes 3-0. Bobby williams Ben Hasan
9. To execute the Intergovernmental Service Agreement between the Augusta- Item
Richmond County Coliseum Authority and the city of Augusta. The Action:
agreement is for $45,000 to engage a consultant to provide a comprehensive Approved
plan for allocating federal funds for the area.
Motions
Motion Motion Textr ype
Motion to approve.
Approve Mr. Frantom out.
Motion Passes 3-0.
Made By
Commissioner
Bobby Williams
Motionseconded BY Resurt
CommissionerB;;ffi Passes
10.
Attachment number 1 \nPage 3 of 6
Item # 3
Motion to approve the minutes of the Administrative Services Commiffee Item
held on October 26,2021. Action:
Approved
MotionSeconded Bv -Result
Motion to approve. rr^__:^^:^-^- A ! !
Approve Mr. Frantom out. commissioner commissioner
Motion passes 3-0. Bobby williams Ben Hasan Passes
11. Motion to approve Non-Discrimination Ordinance as recommended by the Item
NDO Working Group. (Approved by the Non-Discrimination Ordinance Action:
(NDO) Working Group October 28,2021). Approved
Motions
f#:" Motion rext
Motions
f#:" Motion rext MotionSeconded Bv .Result
Commissioner
Ben Hasan rasses
recognize completion of Item
the Friedman Library Action:
Approved
Motion Text
Made By
Made By
Made By Motion
Result
Passes
Motions
Motion
Type
Motions
Motion
Type
Approve
Seconded By
Commissioner
Ben Hasan
12.
Motion to approve. A
Approve Mr. Frantom-out. uommlssloner
rrrotion purr.r Io. BobbY williams
Approve the proposed dedication plaque drafts to
the Augusta Law Department renovation and
renovation projects.
Motion to approve.
Approve Mr. Fre uommlssloner
**r",l1,tl$.l1t-r. Bobby williams
13.Discuss the state lobbyist position. (Requested by Commissioner Ben ltem
Hasan) Action:
Approved
Motion Text Made By Seconded By
Motion to approve with Commisioner Commissioner
proceeding to hire a Sean Frantom Ben Hasan
Motion
Result
Passes
Attachment number 1 \nPage 4 of 6
Item # 3
state lobbyist as quickly
as possible.
Motion Passes 4-0.
www.augustaga.gov
Attachment number 1 \nPage 5 of 6
Item # 3
Attachment number 1 \nPage 6 of 6
Item # 3
Administrative Services Committee Meeting
11/30/2021 1:10 PM
HCD_HOME Rental Housing Rehab Approval Request
Department:HCD
Presenter:Hawthorne Welcher, Jr. and/or HCD Staff
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
rehabiliate one (1) low to moderate income rental unit for
occupancy by a low to moderate income family.
Background:The Augusta, Georgia’s HOME Program provides housing
assistance for low-income persons and their families to establish
or better maintain a stable living environment in housing that is
decent, safe and sanitary, and to reduce the risk of homelessness
The program is funded by the Department of Housing and Urban
Development (HUD) and administered by HCD. Due to the
affordable housing crisis, it has made it extremely difficult for
low to moderate income persons to locate affordable and
suitable housing. HCD acquired several single-family units to
assist in providing accommodations for low to moderate income
persons. To ensure that the units are decent, safe and sanitary,
HCD is moving forward to make the units available for
occupancy. The unit to be rehabbed for HOME eligible persons
is listed below: Address
Contractor Budget Project Type 1.
3618 Meadowgrove Drive Funes Construction
$32,790 Rehab
Analysis:Approval of the contract will allow one (1) HOME Rental
Housing unit to be rehabbed for tenant move in.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. This approval
would be for the amount of up to $32,790.
Alternatives:Do not approve HCD’s request.Cover Memo
Item # 4
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
rehabiliate one (1) low to moderate income rental unit for
occupancy by a low to moderate income family.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: HOME
Investment Partnership Grant (HOME) funds. HOME Funds:
221073212 5225110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 1 of 7 Pages
THIS CONTRACT, by and between Augusta Housing & Community Development
Department _, hereinafter called “Owner” and ___ hereinafter called the “Contractor.”
WITNESSETH:
That the Owner and the Contractor, for the considerations hereinafter named, mutually agree as
follows:
ARTICLE 1
CONTRACT DOCUMENTS
The Contract Documents shall consist of the Housing Rehabilitation Contract General Conditions
(AHCDD Form 510), Attached Work Write Up, Addenda issued prior to execution of this
Agreement, other documents listed in this Agreement and Modifications issued after the execution
of this Agreement; these form the Contract and are as fully a part of the Contract. The Contract
represents the entire and integrated agreement between the parties and supersedes prior
negotiations, representations and agreements, both written and oral.
In the event of a conflict among the Contract Documents, the Documents shall be interpreted
according to the following priorities:
First Priority: Manufacturer’s Instructions
Second priority: Construction/Rehabilitation Contract
Third Priority: General Conditions of Contract, 2000 version
Fourth Priority: Work Write-Up dated
Attachment number 1 \nPage 1 of 7
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 2 of 7 Pages
ARTICLE 2
SCOPE OF SERVICES
The Contractor shall do all the work and provide all the materials, tools, machinery, supervision,
etc., necessary for the rehabilitation of the property located Augusta, GA 30906 all in accordance
with the Work Write-Up which is attached hereto and expressly incorporated herein by reference
and made a part hereof.
The contractor shall perform the entire rehabilitation of the residential structure as described in
the contract documents except items as indicated as follows, which are to be the responsibility of
other contractors:
Scope Contractor
ARTICLE 3
TIME OF PERFORMANCE
The services of the Contractor are to commence on _ _ and shall be completed by _
. As time is of the essence, the Contractor will, if these services are not completed within this
time period, be assessed the amount of Fifty Dollars ($50.00) for each day the work is not
substantially completed after _ unless an extension is granted by the Owner. Liquidated
damages shall be deducted from the total amount of payment due the Contractor under this
Contract.
ARTICLE 4
CONTRACT PRICE
In consideration of the terms and obligations of this Contract, the Owner agrees to pay the
Contractor) _. The Contract Sum is based upon the following alternates, which are described in
the Contract Documents and are hereby accepted by the Owner:
Attachment number 1 \nPage 2 of 7
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 3 of 7 Pages
#1__________________________________________________________________
#2__________________________________________________________________
#3__________________________________________________________________
ARTICLE 5
PROGRESS PAYMENTS
The Contractor agrees that the total contract price shall be paid in one or more progress payments
based upon the value of the work satisfactorily completed at the time the progress payment is
made. Such progress payments shall be disbursed on a monthly basis, after inspection and
approval of the work by the Owner and the Augusta Housing and Community Development
Department, or its duly authorized representative, less a retainage of 10% of the price of the work
completed. Prior to receiving any progress payment, the Contractor shall furnish the Owner with
Application and Certificate for Payment Owed To Date, for the materials and labor procured under
this Contract. Upon completion of the whole Contract and acceptance of the work by the Owner
and the Augusta Housing and Community Development Department, and compliance by the
Contractor with all Contract terms, the amount due the Contractor shall be paid including any
retainage. The Owner and the Augusta Housing and Community Development Department shall
approve a final disbursement of all amounts withheld from prior disbursements upon the
completion of the construction of the Project as evidenced by the final approval by all code
agencies and a field inspection by the Augusta Housing and Community Development
Department. The Augusta Housing and Community Development Department and the Owner
may withhold from such disbursement up to two hundred percent (200%) of any amounts required
to complete the scheduled value of “punch list” items so-called, and seasonal work such as
landscaping.
ARTICLE 6
CONTRACTOR AFFIDAVIT
Prior to each payment by the OWNER, the CONTRACTOR shall affirm in writing that there are
no liens or claims filed against the CONTRACTOR or Owner related to materials, labor or services
supplied on this or any other project in which the CONTRACTOR was or is currently involved. No
payment shall be made to the Contractor if a lien has been filed with respect to the work, which is
the subject of this Contract.
Final payment shall be made within fourteen (14) days after the request for payment by the
CONTRACTOR, provided that the Work of the Contract be then satisfactorily performed, subject
to the provisions of the Contract Documents, and further subject to receipt by the OWNER of the
same Affirmation relative to existing liens or claims against the CONTRACTOR as set forth above.
Upon such final payment, the CONTRACTOR shall provide to the OWNER a Final Release of
Lien stating that the CONTRACTOR has no further claims or liens against the Owner for materials
Attachment number 1 \nPage 3 of 7
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 4 of 7 Pages
or labor supplied under this Agreement.
ARTICLE 7
OWNER’S REPRESENTATIVES/LENDER’S AGENTS
The Owner’s Representative shall be ____ __________________.
The Owner’s Representative will provide administration of this Contract during construction and
throughout the warranty period.
The Owner’s Representative will visit the site at intervals appropriate to the stage of construction
to determine if the Work is proceeding in accordance with the Contract Documents.
Based on the Owner’s Representative evaluation of Contractor’s invoices for payment, the
Owner’s Representative will determine the amounts owing to the Contractor.
The Owner’s Representative will have authority to reject Work that does not conform to the
Contract Documents.
If the Contractor fails to correct defective Work or persistently fails to carry out the Work in
accordance with the Contract Documents, the Owner’s Representative, by a written order, may
order the Contractor to stop the Work, or any portion thereof, until the cause for such order has
been eliminated.
ARTICLE 8
CHANGES IN THE WORK
After this agreement is executed by the Owner, any changes to the scope of Work, budget or time
schedule must be agreed upon in writing by the Owner and Contractor and approved by the
lender’s representatives.
ARTICLE 9
FINES
The Contractor is fully responsible for the means and methods of executing the scope of work.
The Contractor is specially trained in lead-safe work practices and lead hazard reduction and
therefore agrees to hold the owner and the agency harmless in the event of any fines from federal
or local agencies concerning the lead hazard reduction work. The Contractor agrees to
immediately satisfy any and all fines or judgments presented by OSHA, EPA, the local or state
health department, the applicable state lead-based paint activities certification and training
program, and any other governmental agency having jurisdiction over lead hazard reduction work.
Attachment number 1 \nPage 4 of 7
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 5 of 7 Pages
ARTICLE 10
TERMINATION OF AGREEMENT
This agreement may be terminated by either party upon seven days’ written notice should the
other party fail substantially to perform in accordance with its terms through no fault of the party
initiating the termination.
This agreement may be terminated by the Owner upon at least seven days written notice to the
Contractor in the event the project is permanently abandoned.
In the event of termination not the fault of the Contractor, the Contractor shall be compensated
for all services performed to the termination date.
ARTICLE 11
ARBITRATION
All claims, disputes and other matters in question between the parties to this agreement, arising
out of or relating to this agreement or the breach thereof, shall be decided by arbitration in
accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association then obtaining unless the parties mutually agree otherwise. No arbitration arising out
of or relating to this agreement, shall include, by consolidation, joinder or in any manner, any
additional person not a party to this agreement except by written consent containing a specific
reference to this agreement and signed by the Owner, the Owner’s Representative, and any other
person sought to be joined. Any consent to arbitration involving an additional person or persons
shall not constitute consent to arbitration of any dispute not described therein or with any person
not named or described therein. This agreement to arbitrate and any agreement to arbitrate with
an additional person or persons duly consented to by the parties to this agreement shall be
specifically enforceable under the prevailing arbitration law.
Notice of the demand for arbitration shall be filed in writing with the other party to this agreement
and with the Augusta Housing and Community Development Department Director. The demand
shall be made within a reasonable time after the claim, dispute or other matter in question has
arisen, in no event shall the demand for arbitration be made after the date when institution of legal
or equitable proceedings based on such claim dispute or other matter in question would be barred
by the applicable statute of limitations.
The award rendered by the arbitrators shall be final, and judgment may be entered upon it in
accordance with applicable law in any court having jurisdiction thereof.
Attachment number 1 \nPage 5 of 7
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 6 of 7 Pages
ARTICLE 12
ASSIGNMENT OF CONTRACT
This agreement may not be assigned to any other Contractor or Agent of Contractor without the
written approval of the Owner and the Augusta Housing and Community Development
Department.
IN WITNESS WHEREOF, the parties hereto executed this Agreement the day and year first above
written.
CONTRACTOR
Name of Contractor
__ ___ ____
Contractor’s Representative
Signature of Contractor
OWNER ___ __ ___
HCD Representative
Signature of Owner
WITNESS:
Subscribed and sworn to before me this day of , 20 .
Notary Public
Attachment number 1 \nPage 6 of 7
Item # 4
AHCDD Form 507
(Rev. 11/05)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
HOUSING REHABILITATION
Page 7 of 7 Pages
Approved as to form:
_________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: ______________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _______________
Odie Donald, II
As its Administrator
By: ___________________________________ Date: ________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Attachment number 1 \nPage 7 of 7
Item # 4
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Animal Services Emergency Roof Replacement
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Receive as information the emergency roof replacement at the
Animal Services Building in the amount of $61,880.00 by Hixon
Roofing.
Background:After receiving a report of severe leaks at the facility, an
assessment of the noted areas indicated the need for a roof
replacement. Hixon Roofing was selected as the qualified
vendor to perform this task in the needed timeframe. The roof
was replaced in an emergency fashion and no further leaks have
been noted.
Analysis:Hixon’s Roofing replaced the roof on October 29, 2021, to
prevent further damage to the facility.
Financial Impact:$61,880.00 charged to CSD Capital 2021 GL:
272016210/54.13120
Alternatives:a) Receive as information b) Do not receive as information
Recommendation:Receive as information the emergency roof replacement at the
Animal Services Building in the amount of $61,880.00 by Hixon
Roofing.
Funds are
Available in the
Following
Accounts:
$61,880.00 charged to CSD Capital 2021 GL:
272016210/54.13120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 4
Item # 5
Attachment number 1 \nPage 2 of 4
Item # 5
Attachment number 1 \nPage 3 of 4
Item # 5
Attachment number 1 \nPage 4 of 4
Item # 5
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Aquatic Center Emergency Roof Replacement
Department:Central Services
Presenter:Takiyah A. Douse
Caption:Receive as information the emergency roof replacement at the
Aquatic Center in the amount of $275,715.00 by Hixon Roofing.
Background:The Aquatic Center roof was identified as needing immediate
replacement per the assessment performed by Terracon under
ITB# 19-229. Hixon Roofing was selected as the qualified
vendor to perform this task. The roof was replaced in an
emergency fashion and no further leaks have been noted. Upon
manufacture inspection we will receive a 10-year warranty.
Analysis:Hixon’s Roofing replaced the roof on October 22, 2021, to
prevent further damage to the facility.
Financial Impact:$275,715.00 charged to SPLOST 7 GL 329-06-1110 JL
221057245
Alternatives:a) Receive as information b) Do not receive as information
Recommendation:Receive as information the emergency roof replacement at the
Aquatic Center in the amount of $275,715.00 by Hixon Roofing.
Funds are
Available in the
Following
Accounts:
$275,715.00 charged to SPLOST 7 GL 329-06-1110 JL
221057245
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Contact:
1.)
2.)
3.)
1.)
2.)
3.)
4.)
Proposal is valid for 30 days from date listed on proposal.
No permits, fees, or testing of any kind included.
No performance and payment bond included.
No items not specifically listed in proposal included.
Base Bid Total $275,715.00
General Clarifications
Flash Around All Curbs and Roof Penetrations
Remove and Replace Five (2) Existing Roof Drains
Clarifications and Alternates
ADD $2,200.00 to install walk pads around A/C units on lower roof. (No walk pads on upper roof included.
Drip edge will need to be painted by others to match existing. (Yellow drip edge is no longer manufactured.)
10 Year Labor Warranty
Remove and Properly Dispose of Existing Membrane Roof System
Remove and Properly Dispose of Existing Polyiso Insulation as Needed
Mechanically Attach 1" Polyiso Insulation with Plates and Screws per Manufacturers Specifications as Needed
Mechanically Attach 60 MIL TPO Membrane Roofing System per Manufacturers Specifications
Install Drip Edge and Cover Tape at Required Locations
Install Pitch Pockets for A/C Lines
Contractor/Owner:Augusta Richmond County Eric Johnson
Scope of Work
Project Address:3157 Damascus Road Proposal Date:9/15/21
Augusta, Georgia 30909 Proposal Version:2
Proposal
Project Name:Augusta Aquatics Center
Attachment number 1 \nPage 1 of 1
Item # 6
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Augusta Employee Mental Health Day 2021
Department:Administrator's Office
Presenter:Administrator Donald / Director Anita Rookard
Caption:Motion to approve Augusta Employee Mental Health Day 2021
on December 20, 2021.
Background:Augusta, GA has chosen a posture of fully open for services,
business and industry. This posture has ensured that Richmond
County residents receive the same level of service despite the
pandemic. While the impact on residents and businesses has
been mostly positive, staff members have acknowledged higher
levels of stress due to a variety of pandemic induced events
(death, emergency response to positive cases, school closures,
pandemic protocols, vaccination protocols, etc.). The
administrator recommends a single event mental health day
projected to have no impact on the FY2021 or FY2022 budget
(as proposed) for the benefit of Augusta, GA staff.
Analysis:
Financial Impact:The administrator recommends a single event mental health day
projected to have no impact on the FY2021 or FY2022 budget
(as proposed) for the benefit of Augusta, GA staff.
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Build Augusta Dashboard
Department:Administrator's Office
Presenter:Administrator Donald
Caption:As committed the Administrator brings forth a transparency
dashboard, that initially consists of SPLOST 8 approved projects
and TIA 2022 projects. As it develops, the Build Augusta
dashboard will highlight financial transparency and project
progress while giving insight into project budgets, expenditures,
revenues, and construction progress on through completion. The
dashboard will also provide real time photos of progress for each
project and will be updated quarterly to show project spending.
The dashboard includes an interactive map that allows users to
scroll over various communities to see project location, funding,
and timeline. Users will also be able to click on a specific
project on the map and be taken to the full project description
and all details associated with the project. Build Augusta is a
simple and easy dashboard that will keep the citizens of
Augusta-Richmond County up to speed on how and where their
dollars are being spent.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Cover Memo
Item # 8
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Administrative Services Committee Meeting
11/30/2021 1:10 PM
Presentation: Proposed Programming in Support of Affordable Housing, Financial Literacy, and
Access to Small Business Capital (Administrator)
Department:Administrator's Office
Presenter:Administrator Donald
Caption:Presentation: Proposed Programming in Support of Affordable
Housing, Financial Literacy, and Access to Small Business
Capital (Administrator).
Background:The current global pandemic has wreaked havoc on communities
across the nation. In Augusta, housing affordability and access
to small business capital has been identified as key issues in
mitigating the negative impacts of the pandemic. While Augusta
ranks in the top 2 statewide in implementing federally funded
rental assistance programming, rising rents and the removal of
the eviction moratorium continues to cause challenges. The
Administrator’s Office has partnered with Cadence Bank and
First Community Bank to present an impactful solution with the
goal of adding another tool in the toolbelt for Augusta in
supporting housing affordability and access to small business
capital.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:Cover Memo
Item # 9
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Administrative Services Committee Meeting
11/30/2021 1:10 PM
LaSonya Grandstaff
Department:
Presenter:
Caption:Presentation by Ms. LaSonya Grandstaff regarding mental health
crisis facing Augusta with limited resource and facilities.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
AGENDA ITEM REQUEST FORM
commission meetings: First and third Tuesdays of each month - 2:00 p.m.committee meetings: second and Iast ruesdays of each month - 1:00 p.m.
commission/committee: (please check one and insert meeting date)
Commission t,tnUjLl<e-
Public Safety Committee
Public Services Committee
Admi nistrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
contact rnformation for Individuaupresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:
/'
E-Mail Address:
opic of Discussion to be plrced on the Agenda:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Please send this request form to the following address:
Telephone Number: 706-tZl-lEZ0
Fax Number: 706.E21-lg3gE-MaiIAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and rnust be received in the Clerkrsoffice no later than 9:00 a.m. on the Thursday'preceding the Commission or Committeemeetlng of the following week. A five-minute time limit will be allowed for presentations.
T Jo T aEe6 TOTZ ecTJlo xepad l^td 6t: TT TZOZ/ZZ/TT
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Item # 10
Attachment number 1 \nPage 2 of 2
Item # 10