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Home My WebLink About2022-07-26-Meeting Minutes Public Service Committee Meeting Commission Chamber - 7/26/2022 ATTENDANCE: Present: Hons. Frantom, Chairman; Johnson, Vice Chairman; Clarke, member. Absent: Hon. Mason, member. PUBLIC SERVICES 1. Motion to approve Remac Inc, quote for $58,349.95 for cleaning, repainting, and reflective beading of Taxiway A, Stub Taxiways Alpha 1, Alpha 2, Alpha 3, Bravo, Charlie, and Delta. Approved by the Augusta Aviation Commission on June 30, 2022. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 2. Motion to approve contract between Augusta Regional Airport and JF Acquisition, LLC in the amount of $738,244.67 for Fuel Farm Rehabilitation and Improvements, Jet A Tanks. Approved by the Augusta Aviation Commission on June 30, 2022. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 3. Motion to approve the minutes of the Public Services Committee held on July 12, 2022.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 4. Review of Parks and Recreation Master Plan. (Requested by Commissioner Jordan Johnson) Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Delete Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 5. Motion to approve recommendation of award for Hangar N1 Apron and Taxilane Rehabilitation Project to Independence Excavating, Inc. in the amount of $4,892,410. Approved by the Augusta Aviation Commission on June 30, 2022. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 6. A motion to approve awarding consulting services to MGT of America Consulting, LLC for the award of RFQ #22-161 for the Master Fee Restructure Schedule. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 7. Draft ordinance for tiny houses. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Jordan Johnson Withdraws Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 3-0. Commissioner John Clarke Commisioner Sean Frantom Passes 8. Motion to approve Work Authorization #35 between Augusta Regional Airport and Mead & Hunt, Inc. for Obstruction Removal - Environmental Assessment Revision of Runway 17/35 in the amount of $472,048.77. Approved by the Augusta Aviation Commission on June 30, 2022. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 9. Motion to approve Work Authorization #37 between the Augusta Regional Airport and Mead & Hunt, Inc. for Terminal Gates 3 & 4 Rehabilitation Full Design in the amount of $478,650.00. Approved by the Augusta Aviation Commission on June 30, 2022. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 10. Motion to approve Work Authorization #38 between the Augusta Regional Airport and Mead & Hunt, Inc. to provide Construction Administration and Construction Observation (CA/CO) services for the Hangar N-1 Apron & Taxilane Project in the amount of $357,366.40. Approved by the Augusta Aviation Commission on June 30, 2022. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Jordan Johnson Passes 11. A motion to approve awarding consulting services to Infrastructure Systems Mgmt., LLC for the award of RFQ >2-198 for the Program and Project Management Services. The request is to award for three (3) years with an option to renew for two (2) additional one (1) year extensions. The request is to approve funding not to exceed $799,179.19 for year one (1); Parks & Recreation will request budgets for the future years as follow: year two (2): $1,649,369.81: year three (3): $1,496,335.50: year four (4): $1,496,335.50 and year five (5): $1,360,305.00. Item Action: Disapproved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Fails 2-1. Commissioner Jordan Johnson Commisioner Sean Frantom Fails www.augustaga.gov Public Service Committee Meeting 7/26/2022 1:00 PM Attendance 7/26/22 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/26/2022 1:00 PM Approval of Remac, Inc. Quote for $58,349.95 for Cleaning, Painting, and Reflective beading fo Taxiway A, Stub Taxiways Alpha 1, Alpha 2, Alpha 3, Bravo, Charlie, and Delta Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve Remac Inc, quote for $58,349.95 for cleaning, repainting, and reflective beading of Taxiway A, Stub Taxiways Alpha 1, Alpha 2, Alpha 3, Bravo, Charlie, and Delta. Approved by the Augusta Aviation Commission on June 30, 2022. Background:Approximately every five (5) years cleaning, painting, and reflective beading are integral parts of the runway & taxiway pavement maintenance program. In addition, the standards associated with this maintenance regimen are part of the Airport’s Federal Aviation Administration (FAA) Part 139 (Safety) standards and requirements. The Augusta Regional Airport is scheduled for its next FAA Certification Inspection in August 2022. The scope of this work includes approximately 63,000 square feet of hydro cleaning and 63,000 square feet of painting of the Airport’s primary Taxiway Alpha and Stub Taxiways as noted above. Analysis:In years past, there were three (3) reputable companies that Airport Maintenance used that specialized in Airfield Markings. These included Remac Inc, HI-LITE Airfield Services and Peek Pavement Markings. Recently, Peek Pavement Markings indicated in writing that Airfield Markings are no longer provided. The Airport solicited quotes from both Remac Inc, and HI-LITE Airfield services. Remac Inc, was deemed the most responsive solicitation. Financial Impact:This project will be funded with Airport Enterprise funds. Alternatives:To deny. Recommendation:Recommend Approval. Approved by the Augusta Aviation Commission on June 30, 2022. Funds are Available in the Following Accounts: 551081305-5412110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/26/2022 1:00 PM Contract between Augusta Regional Airport and JF Acquisition, LLC for Fuel Farm Rehabilitation and Improvements, Jet A Tanks Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve contract between Augusta Regional Airport and JF Acquisition, LLC in the amount of $738,244.67 for Fuel Farm Rehabilitation and Improvements, Jet A Tanks. Approved by the Augusta Aviation Commission on June 30, 2022. Background:The existing fuel farm has been proposed to be rehabilitated as the existing facility is inadequate to serve the Augusta Regional Airport and its customers and is currently under multiple waivers in order to stay in service. This rehabilitation effort includes but is not limited to, the installation of four (4) new 30,000 gallon Double-Walled Horizontal Jet A Fuel Tanks and associated containment pad, foundations, piping, pumps, etc., rehabilitation of the existing Mogas, Diesel, and LL-100 tanks, installation of a new 16’ x 20’ testing building, demolition and removal of the four (4) existing vertical Jet-A Tanks., and the demolition and removal of one (1) existing horizontal Jet-A Tank and associated foundations, piping, pumps, etc. This Project’s Base Bid consists of the procurement, manufacturing, and delivery of four (4) new 30,000-gallon Jet A Fuel Tanks to the Augusta Regional Airport in preparation of the full rehabilitation of the facility. Analysis:Staff recommends awarding the contract to JF Acquisition in the amount of $738,244.67. JF Acquisition’s unit price for the new Jet A Tanks and the overall Base Bid amount are in line with quotes from other manufacturers for similar tanks and the Engineer’s Estimate. Financial Impact:This project will be funded 100% via the Airport Enterprise funds. Alternatives:To deny. Recommendation:Recommend approval. Approved by the Augusta Aviation Commission on June 30, 2022. Funds are Available in the Following Accounts: 551081306-5412110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service committee Meeting commission chamber - 7fi212022 ATTENDANCE: Made Seconded MotionBy By Result It was the consensus of the committee that this item be referred to the full Commission with no recommendation. 2. New Location: A.N. 22-55: A request by Ramiro G. Fuentes for an on premise consumption Liquor, Beer & Wine License to be used in connection with El Atoron located at 3ll2 Washington na. Ste a.There will be Dance. District Z. Super District 10. Present: Hons. Hardie Davis, Jr., Mayor; Frantom, Chairman; Johnson, Vice Chairman; Clarke, member. Absent: Hon. Mason, member. PUBLIC SERVICES l. Existing Location-New_ Ownership: A.N..22-54: A request by Adam Sang Kim for retail packageLiquor, Beer & Wine License to be used in connection with 365 Liquor Stie located at2g52 DeansBridge Rd. Ste D. District 2. Super District 9. Motions Motion Motion Textr ype Motion Result Motion Result Item Action: Rescheduled Item Action: Approved Item Action: Approved Item Action: Rescheduled Approve M:li:l i"":3jJffi. commissioner John clarke Commissioner Jordan Johnson passes 3. New Location: A.N..22-56: A request by Amy Donaldson for an Incidental Alcohol License,consumption on premise Beer & Wine and a retail package Beer & Wine License to be used inconnection with Augusta Candle Company located at ll24 Broad St. District l. Super District 9. Motions Motion Type Motion Text Motions Motion Type Motion Text Made By Made By Seconded By Seconded By Approve M:li:l ;""33JJi5 commissioner Jordan Johnson commissioner John clarke passes Existing Location-New ownership: A.N..22-57: A request by Abu Tanjil forretail packageBeer &WineLicense to be used in connection with Samsons Business, Inc. located at2078 Old Savannah Rd.District 2. Super District 9. Made Seconded Motion By By Result It was the consensus of the committee that this item be referred to the full Commission with no recommendation. Discussion: A request by Leslie Watkins for a Massage Operators License to be used in connection with These Hands Massage and Bodywork located at I George C. Wilson Ct. Ste A. District 3. Super District 10. Made Seconded Motion By By Result It was the consensus of the committee that this item be refered to the full Commission with no recommendation. 6. Presentation by Mr. Kevin de l'Aigle regarding the lack of maintenance by the Parks & Recreation Deparfrnent of the medians on Greene Street, fuver Walk and historic cemeteries. Motions ry$" Motion rext Item Action: Rescheduled Motions ryJ:" Motion rext Motions Motion Motion TextI'ype Motion to approve receiving this Approve item as information. Motion Passes 3-0. Commissioner Jordan Commissioner John passesJohnson Clarke Made By Seconded By Motion Result Item Action: Approved Item Action: Approved 7. Presentation by Ms. Mary Lorenzi regarding the resolution of an issue with the Inspections Departnent due to the general contractor's failure to perform on the completion of her residential renovation. g. presentation by Mr. Richard E. Jones to discuss the problem wittr the outdoor pools from experience. Motions Motion Motion Text'rype Motion to aPProve receiving this Approve item as information. Motion Passes 3-0. Motions Motion Motion TextType Motion to aPProve receiving this Approve item as information. Motion Passes 3-0. Commissioner Jordan Commissioner John passesJohnson Clarke Made By Made By Seconded By Seconded By Motion Result Motion Result Item Action: Approved Item Action: Approved Commissioner John Commissioner Jordan passesClarke Johnson 9. A motion to approve a Contract with Bridgestone Americas Tire Operations, LLC for the Leasing of Transit Bus Tires, (ITB 21-231) Motions Motion Type Motion Text Made By Seconded By Motion Result Commissioner John Clarke PassesApprove M::i:l i",lfjJit. commissioner Jordan rohnson f0. A motion to approve the award of the RFP for Transit Service and Support Services (RFp #125) to RATP Dev, USA for a period or three (3) years with three (3) two year Q\ renewals. Award is contingent upon receipt ofsigned and executed contract. Item Action: Approved 11. Motion to approve the minutes of the Public Services Committee held on May 31,2022. Motions Motion Type Approve Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 3-0. Made By Commissioner Jordan Johnson Seconded By Commissioner John Clarke Seconded By Commissioner John Clarke Motion Result Passes Motion Result Passes Item Action: Approved Motion Text Motion to approve. Motion Passes 3-0. Made By Commissioner Jordan Johnson www.augustaga.gov Public Service Committee Meeting 7/26/2022 1:00 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on July 12, 2022. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/26/2022 1:00 PM Parks and Recreation Master Plan Department: Presenter: Caption:Review of Parks and Recreation Master Plan. (Requested by Commissioner Jordan Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/26/2022 1:00 PM Recommendation of Award for Hangar N1 Apron and Taxilane Rehabilitation Project to Independence Excavating, Inc. Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve recommendation of award for Hangar N1 Apron and Taxilane Rehabilitation Project to Independence Excavating, Inc. in the amount of $4,892,410. Approved by the Augusta Aviation Commission on June 30, 2022. Background:Staff has reviewed the response to the advertisement for bids (IFB #22- 181A) for the Hangar N1 Apron and Taxilane Rehabilitation project and recommends awarding the project to Independence Excavating, Inc. in the amount of $4,892,410. Analysis:Bids were opened and read publicly on June 23, 2022, at 3:00 pm at the Augusta Procurement Department. Bids were received from C.W. Matthews Contracting and Independence Excavating, Inc. Based on Staff’s review, we recommend awarding the base bid to the lowest bidder, Independence Excavating, Inc. in the amount of $4,892,410. The unit costs for each of the items and the overall project cost are in line with current costs for similar projects in the region. Based upon our review and the City’s Procurement Department’s review, we believe Independence Excavating has submitted a responsive bid and is a responsible, experienced airport pavement rehabilitation contractor. Financial Impact:This project will be fully funded by a portion of the 2020 Coronavirus Aid, Relief, and Economic Security (CARES) Act Grant. Alternatives:To deny. Recommendation:Recommend approval. Approved by the Augusta Aviation Commission on June 30, 2022. Funds are Available in the Following Accounts: 551081118-5412110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Qualification Request for Qualifications will be received at this office until Tuesday, March 8, 2022 @ 11:00 a.m. via ZOOM Meeting ID: 857 4588 4457; Passcode: 508197 for furnishing: RFQ Item #22-161 Master Fee Restructure Schedule for Augusta, GA – Recreation and Parks Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). A Pre-Qualifications Conference will be held on Monday, February 21, 2022 @ 10:00 a.m. via ZOOM. Meeting ID: 813 8909 9446; Passcode: 603369. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, February 22, 2022 @ 5:00 P.M. No RFQ will be accepted by fax or email, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for qualification issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 27, 2022 and February 3, 10, 17, 2022 Metro Courier January 27, 2022 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B" E-Verify Number Addendum 1 SAVE Form Original 7 Copies AMILIA CONSULTING U.S.A INC. DBA 110% P.O. BOX 538/12350 CR 195 SALIDA, CO 81201 Yes 1755080 Yes Yes Yes Yes MGT OF AMERICA CONSULTING, LLC 516 NORTH ADAMS STREET TALLAHASSEE, FL 32301 Yes 118160 Yes Yes Yes Yes RFQ Opening - RFQ Item #22-161 Master Fee Restructure Schedule for Augusta, GA – Recreation and Parks Department Date: Tuesday, March 8, 2022 @ 11:00 a.m. via ZOOM Total Number Specifications Mailed Out: 5 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 148 Georgia Procurement Registry: Pre-Qualifications Conference: 11 Total packages submitted: 2 Total Noncompliant: 0 Page 1 of 1 Meeting ID Topic Start Time End Time 81389099446 Pre-Qualifications Conference - RFQ Item #22- 161- Master Fee Restructure Schedule for Augusta, GA – Recreation and Parks 2/21/2022 9:59 2/21/2022 10:24 Name (Original Name)User Email Total Duration (Minutes)Guest Shill@augustaga.gov shill@augustaga.gov 26 No Nancy Williams 27 Yes Deputy Wright 27 Yes Tywanna Scott 27 Yes Darrell White 27 Yes Yolanda Jackson p.johnson@augustaga.gov 27 No ashkea white 27 Yes Maurice McDowell 13 Yes Molly Young myoung@berrydunn.com 25 Yes Dinah Dempsey ddempsey@augustaga.gov 15 Yes Duration Minutes Participants 26 11 AMILIA CONSULTING U.S.A INC. DBA 110% P.O. BOX 538/12350 CR 195 SALIDA, CO 81201 MGT OF AMERICA CONSULTING, LLC 516 NORTH ADAMS STREET TALLAHASSEE, FL 32301 AMILIA CONSULTING U.S.A INC. DBA 110% P.O. BOX 538/12350 CR 195 SALIDA, CO 81201 MGT OF AMERICA CONSULTING, LLC 516 NORTH ADAMS STREET TALLAHASSEE, FL 32301 Ranking of 0-5 (Enter a Ranking of 0-5 (Enter a Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 3.5 4.5 70.0 90.0 3. Organization & Approach (0-5)15 2.5 4.5 37.5 67.5 4. Scope of Services Provide experience and approach to item included in SECTION III - SCOPE OF WORK.(0-5)15 3.5 4.5 52.5 67.5 5. Schedule of Work (0-5)10 4.0 4.5 40.0 45.0 6. Financial Stability (0-5)10 0.0 4.5 0.0 45.0 6. References (0-5)5 4.0 4.5 20.0 22.5 Within Richmond County 5 10 0.0 0.0 Within CSRA 5 6 0.0 0.0 Within Georgia 5 4 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5.0 0.0 10.0 • All Others 5 1 5.0 5.0 0.0 22.5 27.5 225.0 347.5 8. Presentation by Team (0-5)10 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 0 22.5 27.5 225.0 347.5 Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 425) Vendors Phase 1 Evaluation Sheet Item - RFQ Item #22-161 Master Fee Restructure Schedule for Augusta, GA – Recreation and Parks Department RFQ Evaluation Meeting: Thursday, March 31, 2022 @ 9:00 a.m. Weighted Scores 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Weighted Scores Procurement DepartmentRepresentative:_______Nancy Williams___________________________________ Procurement Department Completion Date: 3/31/22 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 3/31/22 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Ta s k Su b t a s k Description Consultant Proj Mgr Consultant Staff Consultant Total 1 2 3 4 1.0 1.1 Arrange interview schedules and request data 1.00 1.00 Kickoff meeting 1.50 1.50 3.00 Confirmation of scope and project purpose - Acceptance criteria for deliverables - Status reporting and correspondence protocols - Issue escalation protocol - Confirm baseline work plan and deliverables - Confirm project change order protocol - Confirm quality control process - 2.0 2.1 Discuss project design with Department staff (which fees to review, which to consolidate, and new ones to consider) 1.00 1.00 2.00 2.2 Develop first draft of fee model 2.00 2.00 4.00 2.3 Department to review and provide comments on draft fee model - 2.4 Revise draft to reflect comments 1.00 1.00 2.00 2.5 Confirm project design - 2.6 Populate approved model structure with cost data 2.00 1.00 3.00 3.0 3.1 Interview selected staff to gain understanding of service delivery by fee type and gather time estimates 16.00 8.00 24.00 3.2 Develop fully burdened hourly rate(s) for department. Use indirect cost rate if Department has one, or 10% rate if not. 1.00 1.00 2.00 3.3 Review user fee model with Department 2.00 2.00 4.00 3.4 Department to review & provide comments on fee model - 3.5 Develop first draft 8.00 8.00 16.00 3.6 Present first draft in online meeting 2.00 2.00 4.00 3.7 Department reviews draft and provides comments - 3.8 Revise drafts to incorporate Department comments 12.00 4.00 16.00 3.9 Present findings online to Department's management group 1.00 1.00 2.00 3.10 Department reviews draft and provides comments - 3.11 Revise drafts to incorporate Department comments 2.00 1.00 3.00 3.12 Department to approve report - 3.13 Status report calls at ends of months 1, 2, and 3 1.50 1.50 4.0 4.1 Identify peers and most common fee types to compare* 1.00 1.00 2.00 4.2 Harvest data from peer websites and follow-up calls to clarify 15.00 15.00 30.00 4.3 Present first draft in online meeting 1.00 1.00 2.00 4.4 Revise comparisons per Departments' comments 4.00 4.00 8.00 4.5 Present second draft 1.00 1.00 2.00 4.6 Develop narrative summary of comparisons for final report 4.00 2.00 6.00 *limited to 5 peer jurisdictions to compare against Peer Price Comparisons PRICING TEMPLATE FOR AUGUSTA, GA PARKS & RECREATION FEE STUDY User Fee Design User Fee Analysis Month Project Management Tasks 1.2 Hours Ta s k Su b t a s k Description Consultant Proj Mgr Consultant Staff Consultant Total 1 2 3 4 PRICING TEMPLATE FOR AUGUSTA, GA PARKS & RECREATION FEE STUDY MonthHours 5.0 5.1 Prepare a narrative report on purpose, method, and findings 12.00 8.00 20.00 5.2 Department to review draft presentation documents and provide comments - 5.3 Finalize report documents based on comments 2.00 1.00 3.00 5.4 Develop slide deck for online presentation to Department, City Council, or for Department to use in internal discussion 2.00 2.00 5.5 Edit slide deck 1.00 1.00 5.6 Submit all final deliverables and provide training to update the model 3.00 3.00 5.7 Deliver presentation** 4.00 4.00 TBD **budget for one on-site presentation 104.00 66.50 170.50 Rate $225 $185 Labor Extension $23,400 $12,303 $35,703 $4,065 TOTAL $23,400 $12,303 $39,768 Travel detail Unit cost Units Extension Air fare $375 3 $1,125 Lodging 200 8 1,600 Meals per diem 50 8 400 Travel to/from airport, city of origin 100 3 300 Rental car and fuel 80 8 640 $4,065 Total Hours Travel Onsite visits cover the following tasks: 3 (two consultants) and 5 (project manager only) Presentation Public Service Committee Meeting 7/26/2022 1:00 PM Request to Approve RFQ 22-161 Master Fee Restructure Schedule Department:Parks & Recreation Department Presenter:Director Maurice McDowell Caption:A motion to approve awarding consulting services to MGT of America Consulting, LLC for the award of RFQ #22-161 for the Master Fee Restructure Schedule. Background:A RFQ was issued by the Procurement Department for the Master Fee Restructure Schedule. Two vendors responded and submitted RFQ packages. The evaluation committee met to evaluate the proposals and has scored MGT of America Consulting, LLC as the recommended vendor. The department entered into negotiations and has accepted the proposed fee. Analysis:This motion would allow for Augusta, Georgia to move forward with implementing a comprehensive Master Fee Restructure Schedule. Financial Impact:The project costs are $39,768 plus $4.065.00 allotted for travel. Alternatives:1. To approve the motion 2. To move to no action Recommendation:1. To approve the motion Funds are Available in the Following Accounts: Funds are available in account: 101-06-1110-5211110 available as of 7.7.2022 dbw REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ORDINAI\CE NO. AN ORDINANCE TO AMEND THE COMPREHENSIVE ZONING ORDINAI\CE ADOPTED BY THE AUGUSTA, GEORGIA COMMISSION EFFECTM SEPTEMBER t6,tgg7, By AMENDING SECTION 2 (GENERAL DEFTNTTTONS) AND SECTTON 26-1 (SPECTAL EXCEPTIONS) TO PERMIT THE CONSTRUCTION AND OCCUPATION OF TINY HOUSE VILLAGES BE IT ORDAINED by the Augusta-fuchmond hereby ordained by authority of the same as foll ission, and it is SECTION 1. AucusrA, GA ConB, Title lx prehensive Zoning the followingOrdinance of Augusta, Georgia," is by language to Section 2 (General Defini and to amend ioned section therewith for the added definiti alpha ly in harmony with the section: eis as a single-family house, fts. ..SITE-BUILT D l': Site buildings or ilt te. Typically, they are built on permanent igned or intended to be moved or relocated.must comply with the current Two-Family Dwellings and sed Cffhtractor. When approved by the localu syl/rvvvv vJ tuv foundations and must be constructed by state licen red by state law. ..RES (MODLILAR) BUILDING": A residential industrialized (iling is defined as a dwelling unit designed and constructed to comply the Georgia State Residential Code and is fabricated or assembled wholly or in part in a manufacturing facility and cannot be inspected at the installation site without disassembly, damage to, or destruction thereof. They cannot contain a permanent metal chassis and shall be affixed to permanent load- bearing foundation. "VILLAGE": Self-contained community with a group of houses and associated buildings with similar features and characteristics. Inter must gove "TINY HOUSE": A tiny housej' generally 400 square feet or less, "VILLAGE GREEN": A dedicated centrally located landscaped common area for residentsitenants to use for pedestrian and recreational purposes. Vehicular traffic is prohibited. SECTION 2. AucusTA, GA Coon, Title 8, Appendix B, "Comprehensive Zoning Ordinance of Augusta, Georgia," is hereby amended by adding subsection (v) to Section 26-1. Special Exceptions by adding the following language: (v) Tiny house(s) are subject to the following: (1)Permitted by Special Exception only w lowing zones: a. R-lE (One-Family Residential) b. R-3B (Multiple-Family Residentj c. R-3C (Multiple Family Resi (2) A tiny house is a single-family d@1 .ft.or (3) Permissible tiny houses: a. Residential Industrial b. Site-Built Dwellings. lar) (4)Every tiny house must be a. A mini lf ac ) of the tract, shall be er referred to as the Village G s, required buffers and landscaped , shall not count as part of the located within the development and c.T landscaping, active and passive recreation fea and any natural areas. d. All tiny be adjacent to, have clear views of, or be connected to the Vill by sidewalks. All tiny houses shall be provided with ADA accessible sidewalks, per Augusta, Georgia standards and specifications, and shall interconnect to the ADA accessible sidewalk surrounding the Village Green. e. The tiny houses within a village shall be grouped and/or organized in such a way or manner as to convey a unified community. No tiny house village shall include any single-family dwelling larger than 400 square feet. No dedi ible by zi tiny house village shall include any commercial structure except as provided within this subsection. (5)A tiny house village shall be owned in fee simple by a single person and/or entity. The owner shall agree and covenant as a condition of this Special Exception to not convey in fee any part or portion of the village or the tiny house to any other person or entity. Such covenant shall be recorded in the office of the clerk of court for Richmond county superior court. (6)The owner of the village shall own and maint4i Village Green. Restrictive covenants, declarations and running with the land shall provide for access across and pe and protection of the Village Green. (7)Size of Tract: The maximum si tract to be houses is three (3) acre and the access to a paved public road. tract shall have ent paved (8) Greenspace: A minimu (20) to common oper/rec (9)Lot Size: There shall be no the tract, sha dedicated width. e.(l (1 (r (l five ffiunits per acre. ing height of a tiny house shall not the finished grade. cintinuous residential structures such lings or multi-family dwellings. (r :All houses must front on a common open area withiri t. (15) Buildi a. Front Set shall be a front yard setback of no more than twenty (20) feet from any structure to an adjoining street or other public right-of- way. Front setbacks may be utilized along the vittage Green as long as there is a designated twenf Q0) foot rear setback elsewhere on the lot. Zero lot-line development is permitted within front setbacks where utilities are not present. b. Side Setback: There shall be a side yard setback of not less than five (5) feet between structures. Zero lot-line development is permitted provided 0) Lot 1) Density: 2) Building that all dwellings have pedestrian access to the rear yard through means other than the principal structure. c. Rear Setback: There shall be arear yard setback of not less than twenty (20) feet from any principal structure on an adjoining property. ( 1 6) Off-Street Parking: a. Off-street parking and loading shall be provided in accordance with the requirements set forth in Section 4 of this Ordirfrpe, except as otherwise provided in this subsection. (17) Loading Area: A loading or rideshare ided for the tenants. Loading shall be limited to lO-mi (18) Public Utilities: Every tiny house (l 9) Development Standards: a. Buildings: i. All buildings with frontage ot the Vil serviced by posted. sewer and water. riented toward street ion is granted to als,articulation of a facade on all sides visible from a publicofa to face directly toward a overhangs, hooded front doors or other Ements shall define the front entrance to all Access: i. Internal streets must be designed to meet the current standards of the Augusta Engineering Department at the time of development. ii. Villages serviced by a singular vehicular point of ingress/egress can have no on street parking. iii. Security gates along the perimeter of the property and at the entrance are encouraged to control vehicular ingress and egress access. desi eatu b. Vehicular c. Communal Space: i. Villages with twelve (12) or more units shall include within the village an enclosed accessory structure with dedicated space for administrative purposes and community meetings for the village. Such structure shall be maintained by the owner of the village. ii. Each tiny house, regardless of the number of tiny houses within a Service (USPS) approved centralized mailbox compartment is required. iii. Dumpsters must be on site by residents and waste disposal company vehicles.ing and turnaround space is required. Roll carts per permissible. Accessory Buildings: Storage fi maintain and facility upkeep only i shall be available to residents/tenants. A res comply with Section 8-4 of the Comprehensive d. Georgia. ial unit is prohibited. I Residential Code (IRC) Appendix ix Q of the2018 IRC is effective upon adoption. AUGUSTA, GEORGIA By: Hardie Davis, Jr. Mayor of e. Prohibi i.T ii. The Activ any S15 SECTION 5. repealed. day of (sEAL) parts of ordinances in conflict herewith are hereby PASSED, ADO , SIGNED, APPROVED Al\D EFFECTIVE this 2022 Attest: Clerk of Commission STATE OF GEORGIA RICHMOND COUNTY FIRST READING SECOND READING at such meeting, constituting and CLERK'S CERTI I, LENA J. BONNER, Clerk of BY CERTIFY that Commissioners present by the pursuant to the TI, the foregoing pages constitute a true copy inance adopted by the Augusta-Richmond County Comm ("the Commiss at an open public meeting duly called and lawfully day of ,2022, in ith the h ordinance has not been modified or resc of the , and the ofiginal of such ordinance being duly recorded Minute Book is in my custody a of the Commission, which I do hereby duly Richmond County Commission. ugusta, Georgia this day of Lena J. Bonner Clerk of Commission This would amend the Comprehensive Zonrng Ordinance at Section 26-Special Exceptions. It would most likely become Section 26-l(v). (SEAL) Public Service Committee Meeting 7/26/2022 1:00 PM Tiny Homes Draft Ordinance Department:Planning & Development Presenter:Carla Delaney or Department Designee Caption:Draft ordinance for tiny houses. Background:On May 3, 2022, the Augusta Commission directed Planning and Development to identify a method to include tiny houses as a residential option. Analysis:NA Financial Impact:NA Alternatives:NA Recommendation:NA Funds are Available in the Following Accounts: NA REVIEWED AND APPROVED BY: Clerk of Commission Public Service Committee Meeting 7/26/2022 1:00 PM Work Authorization #35 between Augusta Regional Airport and Mead & Hunt, Inc. for Obstruction Removal - Environmental Assessment Revision of Runway 17/35 Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve Work Authorization #35 between Augusta Regional Airport and Mead & Hunt, Inc. for Obstruction Removal - Environmental Assessment Revision of Runway 17/35 in the amount of $472,048.77. Approved by the Augusta Aviation Commission on June 30, 2022. Background:The Airport recently conducted an Obstruction Survey Analysis of Runway 17-35 and Runway 8-26, to determine the location of existing or potential Obstructions (primarily trees) in the Airport’s approach, departure, Instrument Landing System (ILS), and Terminal Instrument Procedures (TERP) Surfaces. Current obstructions, as well as vegetation and trees within 10 feet of becoming an obstruction, will be identified and analyzed for the potential environmental impacts of clearing those obstructions. The obstruction points may not represent a single tree or obstruction but could be representative of more than one obstruction since the identified spot is taken on the canopy of the vegetation. Conversely, more than one obstruction point may be associated with a single tree with a large branching structure. Currently, 14,268 obstruction points on 151 acres have been identified on 31 parcels which are a combination of Airport and Augusta-owned, publicly owned, and privately-owned property identified for future easements. Obstructions will be addressed in three phases as follows: • Phase I - Clear obstructions on Airport and Augusta-owned property in the approaches of Runway 17/3 • Phase II - Clear obstructions on privately-owned property in the approaches of Runway 17/35 The Environmental Assessment will define and analyze potential impacts of the proposed action and any reasonable alternative. The Environmental Assessment will also determine whether any potential impacts are significant enough to necessitate an Environmental Impact Statement (EIS). Analysis will be conducted pursuant to the National Environmental Policy Act (NEPA), Federal Aviation Administration (FAA) Orders 5050.4B and 1050.1F, 42 U.S.C. 4332(2)(c), 49 U.S.C. 303, 23 U.S.C. 138, and the Council on Environmental Quality (CEQ) guidelines. After the initial approval, the FAA requested the following changes which in turn affected the scope and overall fee: • Task 1: Project Management – Fee increased due to the FAA’s request to change from 12 monthly project meetings to 52 weekly project meetings at 1 hour each. • Task 4: Purpose and Need/Task 5: Environmental Assessment Alternatives Considered/Task: 6 Environmental Assessment Affected Environment Chapter/Task 7: Environmental Consequences – Fee increased due to the FAA’s request to include unlimited reviews and revisions, additional meetings and requested added support for various tasks. • Task 10: Draft Environmental Assessment /Task 11: Final Environmental Assessment and Finding of No Significant Impact (FONSI) – Fee increased due to the FAA adding “preliminary documents” to each task and providing for unlimited reviews and revisions. Approval is hereby requested for this Revised Work Authorization #35, for a total of $528,006.27. For Federal projects where fees exceed $100,000, an Independent Fee Estimate (IFE) is required for Federal participation. This proposal is contingent upon the results of an IFE. An IFE is required to determine that the proposed fee requested for the project is within the bounds (within 10%) of the requested scope. Augusta Regional has reached out to a consultant to conduct the IFE. Analysis:The removal of known obstructions and potential obstructions is key to Airport and Public Safety. This Work Authorization is for the overall Environmental Assessment, per NEPA, FAA Advisory Circulars, FAA Orders, and all other Environmental Regulations, of all parcels identified within the Obstruction Removal Survey as containing existing or potential obstructions related to Runway 17/35, for a Lump-Sum fee of $528,006.27. Financial Impact:This Work Authorization is proposed to be funded by FY 2022 FAA Entitlement funds through Airport Improvement Program (AIP) Grant #50. The Project’s participation will be split 90/5/5, FAA/GDOT/Airport. Alternatives:To deny. Recommendation:Recommend Approval. Approved by the Augusta Aviation Commission on June 30, 2022. Funds are Available in the Following Accounts: 551081304-5412110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/26/2022 1:00 PM Work Authorization #37 between Augusta Regional Airport and Mead & Hunt, Inc. for Terminal Gates 3 & 4 Full Design Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve Work Authorization #37 between the Augusta Regional Airport and Mead & Hunt, Inc. for Terminal Gates 3 & 4 Rehabilitation Full Design in the amount of $478,650.00. Approved by the Augusta Aviation Commission on June 30, 2022. Background:As airlines continue to up-gauge the size of their aircraft, and the smaller propeller driven aircraft and the 50-seat regional jets are being retired from service, existing Gate 3 and Gate 4 have become increasingly out-moded in their current configuration as ground loading gates for passengers. Work Authorization #37 allows Mead & Hunt to provide necessary design and bidding services for Augusta Regional Airport to enclose the existing exterior porch area at Gates 3 and 4 on the airside of the terminal hold room to provide additional interior seating, and to improve passenger experience with the addition of passenger boarding bridges, in lieu of the current ground loading configuration. Analysis:The purpose of this proposal is to complete the design of the terminal rehabilitation of existing Gate 3 and Gate 4 to enclose the existing porch and access ramp areas to provide additional heated and cooled interior hold room space, to design the infrastructure to support new passenger boarding bridges at these gates, to design modifications to the aircraft parking positions to allow for the new bridges, and to provide the specification for the procurement of the boarding bridges. The proposed study will be accomplished in 7 months from Notice to Proceed. Financial Impact:Work Authorization #37 is for $478,650.00 in lump sum labor costs and expenses. Alternatives:To deny. Recommendation:Recommend Approval. Approved by the Augusta Aviation Commission on June 30, 2022. Funds are Available in the Following Accounts: 551081305-5413120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/26/2022 1:00 PM Work Authorization #38 between Augusta Regional Airport and Mead & Hunt, Inc. to provide Construction Administration and Construction Observation (CA/CO) services for the Hangar N1 Apron & Taxilane Project Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve Work Authorization #38 between the Augusta Regional Airport and Mead & Hunt, Inc. to provide Construction Administration and Construction Observation (CA/CO) services for the Hangar N-1 Apron & Taxilane Project in the amount of $357,366.40. Approved by the Augusta Aviation Commission on June 30, 2022. Background:Hangar N-1 is a proposed Hangar at the Augusta Regional Airport (AGS) located in the northwest development area. This Project includes the construction of a 200’ X 400’ ramp and a taxilane from the proposed ramp to Taxiway A which will serve the future Hangar N-1. The scope of services to be performed by Mead & Hunt, Inc. (Consultant) includes all work, services, materials, equipment and supplies necessary to provide Construction Administration, Construction Observation and Testing Services for the Construction of the proposed Hangar N-1 Apron & Taxilane (“the Project”). This Project includes but is not limited to Mobilization, Airfield Safety and Traffic Control, Erosion Control, and the placement of over 13,000 square yards of Concrete Apron and Taxilane Pavement, at a cost of construction of $4,892,410. It is hereby requested that the Aviation Commission approve this Work Authorization #38, for a total of $357,366.40. For Federal projects where fees exceed $100,000, an Independent Fee Estimate (IFE) is required for Federal participation. This proposal is contingent upon the results of an IFE. An IFE is required to determine that the proposed fee requested for the project is within the bounds (within 10%) of the requested scope. The Airport has reached out to a consultant to conduct the IFE. Analysis:The Cost of Construction for the Hangar N-1 Apron & Taxilane Project is $4,892,410. The construction phase services contract is based on a 60- calendar day mobilization and a 120-calendar day construction period (180 days, total). This Work Authorization # 38 for Construction Services is for a Lump-Sum fee of $357,366.40. This Work Authorization is proposed to be funded by a portion of the 2020 Coronavirus Aid, Relief, and Economic Security (CARES) Act Grant received from the FAA. Financial Impact:The Cost of Construction for the Hangar N-1 Apron & Taxilane is $4,892,410. Work Authorization #37 totals $357,366.40. The Project is proposed to be funded by a portion of the 2020 Coronavirus Aid, Relief, and Economic Security (CARES) Act Grant received from the FAA. Alternatives:To deny. Recommendation:Recommend approval. Approved by the Augusta Aviation Commission on June 30, 2022. Funds are Available in the Following Accounts: 551081118-5412110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Qualifications Request for Qualifications will be received at this office until Wednesday, April 27, 2022 @ 11:00 a.m. via ZOOM Meeting ID: 831 6766 0848; Passcode: 110415 for furnishing: RFQ Item #22-198 Program and Project Management Services for Augusta, GA – Parks and Recreation Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Pre-Qualification Conference will be held on Tuesday, April 12, 2022A@ 10:00 a.m. via Zoom – Meeting ID: 895 8002 4838 Passcode:498139 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, April 13, 2022 @ 5:00 P.M. No RFQ will be accepted by fax or email, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for qualification issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 17, 24, 31, 2022 and April 7, 2022 Metro Courier March 17, 2022 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B" E-Verify Number SAVE Form Addendum 1 & 2 Original 7 Copies SKANSKA USA BUILDING INC. 101 SEAPORT BLVD. SUITE 200 BOSTON, MA 02210 Yes 78959 Yes Yes Yes Yes 2KM ARCHITECTS, INC. 579 GREENE STREET AUGUSTA, GA 30901 JAMES G. SWIFT & ASSOC. 1206 INTERSTATE PKWY. AUGUSTA, GA 30909 HPM 410 PEACHTREE PKWY. SUITE 4245 CUMMING, GA 30041 Yes 343483 Yes Yes Yes Yes INFRASTRUCTURE SYSTEMS MGMT LLC 1557 BROAD STREET AUGUSTA, GA 30903 Yes 1266225 Yes Yes Yes Yes RFQ Opening - RFQ Item #22-198 Program and Project Management Services for Augusta, GA – Parks and Recreation Department Date: Thursday, May 5, 2022 @ 11:00 a.m. Total Number Specifications Mailed Out: 31 Total Number Specifications Download (Demandstar): 20 Total Electronic Notifications (Demandstar): 597 Georgia Procurement Registry: 964 Pre-Qualifications Conference: 27 Total packages submitted: 5 Total Noncompliant: 0 No Submittal Response No Submittal Response Page 1 of 1 Meeting ID Topic Start Time 89580024838 Pre-Qualification Conference #22-198 Program and Project Management Services for Augusta, Ga- Parks and Recreation Dept 4/12/2022 9:10 Name (Original Name)User Email Total Duration (Minutes) Ashkea White (Shill@augustaga.gov)shill@augustaga.gov 103 Nancy Williams 77 Ladson 40 Steve Cassell 39 Dinah Dempsey 35 Chris Webb 32 Kim Ackerman 32 Darrell White 32 Dr. Yolanda Jackson (Yolanda Jackson)p.johnson@augustaga.gov 32 Nele Aline Langhof 32 scott.penton 31 Fai 34 shiiift 30 WT Byrne 28 Curtis Elswick 28 Brenda Brown 3 Jim Jones 27 Greg DeMent 27 14044059516 26 Dave Mills 26 Jay Daily 26 GERALDINE SAMS 25 Tywanna Scott 25 Wassa Inoni 25 iPhone 24 mm15365 8 End Time Minutes Participants 4/12/2022 10:27 77 27 Guest No Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes SKANSKA USA BUILDING INC. 101 SEAPORT BLVD. SUITE 200 BOSTON, MA 02210 HPM 410 PEACHTREE PKWY. SUITE 4245 CUMMING, GA 30041 INFRASTRUCTURE SYSTEMS MGMT LLC 1557 BROAD STREET AUGUSTA, GA 30903 SKANSKA USA BUILDING INC. 101 SEAPORT BLVD. SUITE 200 BOSTON, MA 02210 HPM 410 PEACHTREE PKWY. SUITE 4245 CUMMING, GA 30041 INFRASTRUCTURE SYSTEMS MGMT LLC 1557 BROAD STREET AUGUSTA, GA 30903 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.0 4.0 5.0 80.0 80.0 100.0 3. Organization & Approach (0-5)15 4.0 3.5 4.5 60.0 52.5 67.5 4. Scope of Services Provide experience and approach to item included in SECTION III - SCOPE OF WORK. Firm must demonstrate the technical and personal skills necessary for the successful implementation of the CIP. Firm must also have history of effective collaboration with municipal clients, local government staff, and communication with the community to achieve desired programmatic outcomes. (0-5)15 4.0 4.5 5.0 60.0 67.5 75.0 5. Schedule of Work (0-5)10 4.0 4.5 4.5 40.0 45.0 45.0 6. Financial Stability (0-5)10 4.5 4.5 4.5 45.0 45.0 45.0 6. References (0-5)5 3.0 4.0 5.0 15.0 20.0 25.0 Within Richmond County 5 10 5.0 0.0 0.0 50.0 Within CSRA 5 6 0.0 0.0 0.0 Within Georgia 5 4 5.0 0.0 20.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 • All Others 5 1 5.0 5.0 0.0 0.0 24.0 25.5 29 305.0 330.0 407.5 8. Presentation by Team (0-5)10 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0.0 0.0 0.0 0 0 0 24 25.5 29 305.0 330.0 407.5 Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 425) Vendors Phase 1 Evaluation Sheet Item - RFQ Item #22-198 Program and Project Management Services for Augusta, GA – Parks and Recreation Department RFQ Evaluation Meeting: Wednesday, May 25, 2022 @ 9:00 a.m. 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores Procurement DepartmentRepresentative:____Nancy Williams______________________________________ Procurement Department Completion Date: 5/24/2022 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Eval Date: 5/24/2022 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) BENESCH ENGINEERS 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CHRIS BOOKER & ASSOCIATES 670 BROAD STREET AUGUSTA, GA 30901 TREY WINGATE W K DICKSON 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 WOLVERTON & ASSOCIATES ATTN: BID DEPARTMENT 6745 SUGARLOAF PKWY, SUITE 100 DULUTH, GA 30097 ATLAS ATTN: TODD LONG 2450 COMMERCE AVE., SUITE 100 DULUTH, GA 30096-8910 ATTN: SCOTT WILLIAMS CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 ATTN: RICHARD LASCHOBER JOHNSON LASCHOBER & ASSOCIATES 1296 BROAD STREET PO BOX 2103 AUGUSTA, GA 30903 (Returned Mail) EMC ENGINEERING SERVICES 4424 COLUMBIA ROAD, SUITE B MARTINEZ, GA 30907 RECREATION AND PARKS SOLUTIONS 470 HOMESTEAD DRIVE LEBANON, PA 17042 SOUTHERN PARTNERS 1233 AUGUSTA WEST PARKWAY AUGUSTA, GA 30909 CIVIL SERVICES ATTN: BID DEPARTMENT 2394 SAINT JOHNS BLUFF RD S JACKSONVILLE, FL 32246 ARCADIS ENGINEERING 1450 GREENE ST., SUITE 220 AUGUSTA, GA 30901 MWH ATTN: BID DEPARTMENT 235 PEACHTREE STREET NE SUITE 2200 ATLANTA, GA 30303 BERRY DUNN 300 CAPITOL STREET SUITE 1610 KANAWHA VALLEY BUILDING CHARLESTON, WV 25301 GREENPLAY LLC 1021 E. SOUTH BOULDER RD. SUITE N LOUISVILLE, CO 80021 MOORE & ASSOCIATES 1009 EAST AVE NORTH AUGUSTA, SC 29841 CHEATHAM FLETCHER SCOTT 420 ½ EIGHTH STREET AUGUSTA, GEORGIA 30901 SWIFT & ASSOCIATES 1206 INTERSTATE PKWY AUGUSTA, GA 30909 TRAFFIC ENGINEERS, INC ATTN: BID DEPARTMENT 801 CONGRESS, SUITE #325 HOUSTON, TX 77002 MATRIX CONSULTING GROUP 1650 S. AMPHLETT BLVD. SUITE 213 SAN MATEO, CA 94402 STUDIO 3 DESIGN GROUP 1617 WALTON WAY AUGUSTA, GA 30904 2KM ARCHITECTS INC. 529 GREENE STREET AUGUSTA, GA 30901 DAVIS DESIGN GROUP 120 FIFTH STREET AUGUSTA, GEORGIA 30901 POND & COMPANY 621 NW FRONTAGE ROAD SUITE 320 AUGUSTA, GA 30907 AECOM 1315 FRANKLIN ROAD ROANOKE, VA 24016 WOOD + PARTNERS INC. 7 LAFAYETTE PLACE HILTON HEAD ISLAND, SC 29926 CH2M HILL 1450 GREENE ST., SUITE 510 AUGUSTA, GA 30901 RFQ ITEM #22-198 PROGRAM AND PROJECT MANAGEMENT SERVICE FOR RECREATION AND PARKS DEPT. CAPITAL IMPROVEMENTS PROJECTS DUE: WED., APRIL 27, 2022 @ 11:00 A.M. RFQ ITEM #22-198 PROGRAM AND PROJECT MANAGEMENT SERVICE FOR RECREATION AND PARKS DEPT. CAPITAL IMPROVEMENTS PROJECTS MAIL: 3/18/2022 1 of 2 PRUETT FORD & ASSOCIATES 1201 BROAD ST., SUITE 3 AUGUSTA, GA 30901 ISM 1571 BROAD STREET AUGUSTA, GA 30901 MGT OF AMERICA CONSULTING 4320 WEST KENNEDY BLVD TAMPA, FL 36609 SIZEMORE GROUP LLC ATTN. BAHJA ASKEW 342 MARIETTA ST. NW UNIT 3 ATLANTA, GA 30313 DESIMONE CONSULTING ENGINEERS ATTN. DIANA GERGES 140 BROADWAY, 25TH FLOOR NEW YORY, NY 10005 PHILLIS JOHNSON COMPLIANCE DEPT ERNESIA WRIGHT RECREATION AND PARKS DEPT MAURICE MCDOWELL RECREATION AND PARKS DEPT RFQ ITEM #22-198 PROGRAM AND PROJECT MANAGEMENT SERVICE FOR RECREATION AND PARKS DEPT. CAPITAL IMPROVEMENTS PROJECTS DUE: WED., APRIL 27, 2022 @ 11:00 A.M. RFQ ITEM #22-198 PROGRAM AND PROJECT MANAGEMENT SERVICE FOR RECREATION AND PARKS DEPT. CAPITAL IMPROVEMENTS PROJECTS DUE: 3/18/2022: 2 of 2 Public Service Committee Meeting 7/26/2022 1:00 PM Request to approve RFQ 22-198 Program and Project Management Services to ISM Department:Parks & Recreation Department Presenter:Director Maurice McDowell Caption:A motion to approve awarding consulting services to Infrastructure Systems Mgmt., LLC for the award of RFQ >2-198 for the Program and Project Management Services. The request is to award for three (3) years with an option to renew for two (2) additional one (1) year extensions. The request is to approve funding not to exceed $799,179.19 for year one (1); Parks & Recreation will request budgets for the future years as follow: year two (2): $1,649,369.81: year three (3): $1,496,335.50: year four (4): $1,496,335.50 and year five (5): $1,360,305.00. Background:A RFQ was issued by the Procurement Department for Program and Project Management Services. Three vendors responded and submitted bid packages. The evaluation committee met to evaluate the proposals and has scored Infrastructure Systems Mgmt., LLC as the recommended vendor. The department entered into negotiations and and has accepted the proposed fee. Analysis:This motion would allow for Augusta, Georgia to contract with Infrastructure Systems Mgmt., LLC for the purpose of providing project management services for the implementation of SPLOST VIII projects. Financial Impact:The project costs are attached in the fee proposal. Alternatives:1. To approve the motion 2. To move to no action Recommendation:The request is to approve funding not to exceed $799,179.19 for year one (1); Parks & Recreation will request budgets for the future years as follow: year two (2): $1,649,369.81: year three (3): $1,496,335.50: year four (4): $1,496,335.50 and year five (5): $1,360,305.00. Funds are Available in the Following Accounts: Funds are tied to the SPLOST VIII projects to be implemented. Those funds are not yet available. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission