HomeMy WebLinkAbout2021-11-09 Meeting Minutes Public Service Committee Meeting Commission Chamber - 11/9/2021
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Frantom, Chairman; Johnson,
Vice Chairman; Clarke and Mason, members.
PUBLIC SERVICES
1. Motion to approve the Georgia Power easement at the Augusta Regional
Airport.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Alvin Mason
Commissioner
John Clarke Passes
2. Motion to approve the minutes of the Public Services Committee held on
October 26, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Alvin Mason
Commissioner
John Clarke Passes
3. Motion to approve the Contribution Agreement between The Georgia
Association of Conservation Districts and the Augusta-Richmond County
Board of Commissioners.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Alvin Mason
Commissioner
John Clarke Passes
www.augustaga.gov
Public Service Committee Meeting
11/9/2021 1:00 PM
Attendance 11/9/21
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
After recording, return to:
Georgia Power Company
Attn: Land Acquisition (Recording)
241 Ralph McGill Blvd NE
Bin 10151
Atlanta, GA 30308-3374
--------------------------------------------------------------------------------------
PROJECT 2021090041 LETTER FILE DEED FILE MAP FILE
ACCOUNT NUMBER 69596-VBS-0-E07721-0-GP300-30000000-0
NAME OF LINE/PROJECT: AU HANGAR, AUGUSTA (RICHMOND COUNTY) - DISTRIBUTION LINE
PARCEL NUMBER 001
--------------------------------------------------------------------------------------
Underground (LIMS 2) 2017.08.17 Page 1 of 3
STATE OF GEORGIA
RICHMOND COUNTY
U N D E R G R O U N D E A S E M E N T
For and in consideration of the sum of Ten and No/100 Dollars ($10.00) and
other good and valuable consideration, in hand paid by GEORGIA POWER COMPANY, a
Georgia corporation (the “Company”), the receipt and sufficiency of which are
hereby acknowledged, AUGUSTA RICHMOND COUNTY, GEORGIA F/K/A CITY OF AUGUSTA (the
“Undersigned”, which term shall include heirs, successors and/or assigns), whose
mailing Address is 535 Telfair St # 800, Augusta, GA 30901-2379, does hereby
grant and convey to the Company, its successors and assigns, the right, privilege
and easement to go in, upon, along, across, under and through the Property (as
defined below) for the purposes described herein.
The “Property” is defined as that certain tract of land owned by the
Undersigned at 1501 AVIATION WAY, AUGUSTA, GA 30906 (Tax Parcel ID No.
1590002000) in the 85, 1660 GMD (Georgia Militia District) of Richmond County,
Georgia.
The “Easement Area” is defined as any portion of the Property located (a)
within ten (10) feet of the centerline of the underground distribution line(s)
as installed in the approximate location(s)shown on “Exhibit A” attached hereto
and made a part hereof, and (b) within ten (10) feet from each side of any
related above-ground equipment and facilities, including without limitations
cubicles, transformers and service pedestals, as installed in the approximate
location(s) shown in “Exhibit A”.
The rights granted herein include and embrace the right of the Company to
construct, operate, maintain, repair, renew and rebuild continuously upon and
under the Easement Area its lines for transmitting electric current with wires,
transformers, service pedestals, manholes, conduits, cables and other necessary
--------------------------------------------------------------------------------------
PARCEL 001 NAME OF
LINE/PROJECT:
AU HANGAR, AUGUSTA (RICHMOND COUNTY) -
DISTRIBUTION LINE
--------------------------------------------------------------------------------------
Underground (LIMS 2) 2017.08.17 Page 2 of 3
apparatus, fixtures and appliances; the right to stretch communication or other
lines of any other company or person under the Easement Area; the right to
assign this Underground Easement in whole or in part; the right at all times to
enter upon the Easement Area for the purpose of inspecting said lines and/or
making repairs, renewals, alterations and extensions thereon, thereunder,
thereto or therefrom; the right to cut, trim, remove, clear and keep clear of
said underground lines, transformers, fixtures, and appliances all trees and
other obstructions that may in the opinion of the Company now or hereafter in
any way interfere or be likely to interfere with the proper maintenance and
operation of said underground lines, transformers, fixtures, and appliances;
the right of ingress and egress over the Property to and from the Easement Area;
and the right to install and maintain electrical and communication lines and
facilities to existing and future structure(s) within the Easement Area under
the easement terms provided herein. Any timber cut on the Easement Area by or
for the Company shall remain the property of the owner of said timber.
The Undersigned does not convey any land, but merely grants the rights,
privileges and easements hereinbefore set out.
The Company shall not be liable for or bound by any statement, agreement
or understanding not herein expressed.
[Signature(s) on Following Page(s)]
--------------------------------------------------------------------------------------
PARCEL 001 NAME OF
LINE/PROJECT:
AU HANGAR, AUGUSTA (RICHMOND COUNTY) -
DISTRIBUTION LINE
--------------------------------------------------------------------------------------
Underground (LIMS 2) 2017.08.17 Page 3 of 3
IN WITNESS WHEREOF, the Undersigned has/have hereunto set his/her/their
hand(s) and seal(s), this ___________ day of _____________________, ________.
Signed, sealed and delivered in the
presence of:
_________________________________
Witness
_________________________________
Notary Public
AUGUSTA RICHMOND COUNTY, GEORGIA F/K/A CITY OF
AUGUSTA
By: _____________________________ (SEAL)
Name:
Title:
Attest: _________________________ (SEAL)
Name:
Title:
[CORPORATE SEAL]
This map or data, including, without limitation, any and all information andsystems made available on this map or data, is provided "AS IS". SouthernCompany does not warrant the accuracy, completeness or reliability of thismap or data and disclaims any and all liability that results from the use ofthis map or data. Any subsequent disclosure of this map or data isforbidden without the express authorization of Southern Company.
Engineer: Job Name: DWE#:Location:
________________________________________________________________________________________________________________________________________________________
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WL1IN: TERMINATING CABINETLOC# 11260413-1/0AXNJ - 780' TO WL2
WL3IN:1/0UTA SERVICE50'TO TEMP POLEFROM T# 1026266SPLICE Ø2 1/0AXNJTO EXISTING UDABD:Ø2 1/0AXNJ ~622'
WL2IN:NEW 75KVA 120/208T# 1126171
PHASE 1 & 3 %,
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GP300E077211470 Cardo Rd. Augusta, GA
Express Sketch
Micah Sims (706) 305-0867GP300E07721 - AU Hangar
Public Service Committee Meeting
11/9/2021 1:00 PM
Georgia Power Easement
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Georgia Power easement at the Augusta
Regional Airport.
Background:Augusta University Health Air Care is continuing to move
forward with the development of their permanent hanger on the
north side of the Airport. They will require 3-phase power
during construction and to operate once their facility is
complete. Georgia Power will be installing 3-phase primary and
transformer, which will serve the new hanger. Georgia Power
requires an easement in order to construct, install and maintain
the new equipment.
Analysis:
Financial Impact:N/A
Alternatives:To Deny
Recommendation:Augusta Aviation Commission Recommends Approval.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting Commission Chamber - 1012612021
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Johnson, Vice Chairman;
Clarke and Mason, members.
Absent: Hon. Frantom, Chairman.
PUBLIC SERVICES
1. New Ownership: A.N. 2l-34: A request by Sunita Alpesh Patel for a retail Item
package Beer & Wine License to be used in connection with Aggies located at Action:
3040 Meadowbrook Dr. District 5. Super District 9. Approved
Motions
fr'J:" Motion Text Made By Seconded By
Motion to
. aDDrove.APProve vtotion passes
3-0.
Motions
r#:"" Motion Text Made Bv
Motion to
^ aDDrove.APProve vtotion Fails
2-1.
Commissioner Commissioner
Alvin Mason John Clarke Passes
Motion
Result
2. New Business : A.N. 2l-35: A request by Dwayne Pearson for an on Item
premise consumption Liquor, Beer & Wine License to be used in Action:
connection with the Ikonz Cigar Lounge located at 1515-A North Leg Rd. Disapproved
There will be Dance. District 5. Super District 9.
Commissioner
Alvin Mason
Seconded By
Commissioner
Jordan Johnson
Motion
Result
Fails
3. Motion to approve the minutes of the Public Services Committee held on Item
October 12,2021. Action:
Approved
Made Seconded Motion
By By Result
It was the consensus of the
committee that this item be
approved without obj ection.
4. Request Approval: Refund Delta Airlines in the amount of $25,390.86 for Item
overpayment of hotel/motel excise taxes between the periods of November Action:
2015 through June 2018. Approved
Made Seconded MotionBy By Result
It was the consensus of the
committee that this item be deleted
from the agenda without objection.
5. Update from the Salvation Army regarding Homeless Taskforce/panhandling. Item
(Requested by Commissioner Jordan Johnson) Action:
None
Motions
f#:"' Motion rext
Motions
f#:"' Motion rext
Motions
Motion
----'-- Motion Text'l'ype
An update is given by Mr. Dugan
from the Salvation Army; no formal
action on this item is taken.
www.augustaga.gov
Made Seconded MotionBy By Result
Public Service Committee Meeting
11/9/2021 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on October 26, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Page 1 of 8
CONTRIBUTION AGREEMENT
GACD-02-21-014
BETWEEN THE
GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS, INCORPORATED
AND THE
RICHMOND COUNTY BOARD OF COMMISSIONERS
THIS AGREEMENT, made and entered into this ___ day of ____, 2021, by and between
the RICHMOND COUNTY BOARD OF COMMISSIONERS (hereinafter referred to as the
“Provider”); and the Georgia Association Of Conservation Districts, Incorporated
(hereinafter referred to as the “GACD”).
I. PURPOSE:
This long term conservation partnership serves to facilitate the implementation of planned
conservation practices. This “partnership” is to assist interested landowners with the NRCS
application process and conservation practice implementation. The Provider is responsible
for providing technical support to participants for planned conservation as outlined in this
agreement. The task involves the following technical support:
o Assisting landowners with Farm Bill Program application process
o Design and layout of conservation practices.
o Activities associated with various Farm Bill conservation programs contract
development and management
o Contract planning
o Eligibility determinations
o Processing applications
All technical assistance provided must meet USDA-Natural Resources Conservation Service
(NRCS) standards and specifications as set forth in its Departmental manuals, handbooks,
and Field Office Technical Guide, conservation planning, conservation practice application,
and other areas of technical assistance.
II. OBJECTIVES:
Under the provisions of this agreement NRCS is assigned responsibility of managing the
technical assistance supplied by the Provider to landowners to plan and implement
conservation practices on eligible land, manage easements, and complete evaluation and
monitoring of completed practices. This agreement will support the objectives of both
organizations and will leverage their capabilities to efficiently and effectively implement
conservation activities as outlined in the Agriculture Improvement Act of 2018 and
subsequent Farm Bills.
III. RESPONSIBILITIES OF THE PARTIES
A. GACD will
o Provide a list of program participants to county personnel contracted through the
Provider, that have scheduled conservation practices, as identified in Part IV, Section
Page 2 of 8
A, Expected Accomplishments and Deliverables, and identify and prioritize work
assignments at the field office level.
o Provide technical guidance to the Provider and the county personnel maintained
through this agreement when requested and provide clarity on work plan and other
agreement details.
o Provide working materials and equipment needed to perform duties and to bear the
cost of operation, maintenance and repair of equipment except for cost due to gross
negligence by the Provider. NRCS accident reporting procedures will be followed.
o Coordinate reimbursement of the Provider on a quarterly basis upon receipt of
properly completed required documentation. Documentation must include a detailed
list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part
IV, Section A, Expected Accomplishments and Deliverables. GACD costs share
shall not exceed the total obligation as identified in Part V1, Resources Required,
equal to no more than $37,440.00
o Review all new technologies and innovative practices, including applicable standards
and specifications, prior to initiating those technologies and practices.
o Provide quality assurance for services provided under the agreement.
B. PROVIDER will:
o Provide employees to perform technical services in the State of Georgia.
o As identified in this Statement of Work, Part IV, Section A, Expected
Accomplishments and Deliverables and Part VI, Resources Required, provide
administrative and technical assistance to private landowners in conserving, improving,
and enhancing their natural resources as well as in-kind supplies and services. The
total cash supplied by the Provider will be $37,440.00
o Provide technical assistance to participants as described in this Statement of Work and
Part IV, Section A, Expected Accomplishments and Deliverables. Ensure personnel
meet the GACD qualification standards for assigned responsibilities and for operation of
equipment to perform those responsibilities.
o Ensure the Provider personnel maintained through this agreement, remain current with
all training and certification requirements, to obtain and keep USDA NRCS Level II
Computer Access current and up to date. This includes reporting changes to records and
completing required Ag Learn courses when appropriate.
o Use existing NRCS policy, training procedures, and supervisory guidelines to ensure
that all provided assistance meets NRCS standards.
Page 3 of 8
o Comply with the special provisions included in this agreement and to work within this
agreed-to Statement of Work and Part VI, Resources Required. Meet applicable
NRCS standards, specifications, and program requirements. Be consistent with the
conservation program goals and objectives in the agreement; and incorporate, where
appropriate, low cost alternatives that would address the resource issues and meet the
objectives of both the program and program participants for which assistance is
provided.
o Limit request for reimbursement for technical assistance provided as described in this
Statement of Work, Part IV, Section A, Expected Accomplishments and
Deliverables and Part VI, Resources Required.
o Be responsible for gross negligence during use of any NRCS property and to reimburse
the NRCS for such costs. Gross negligence is defined as willful destruction of NRCS
property.
o If applicable, the Provider shall carry liability insurance to operate a government vehicle
in the amount of a minimum of $500,000 and provide a certificate of insurance to
GACD. Nongovernment employees will not drive government vehicles unless proof of
insurance is made available to GACD.
o Provide at least fifty (50) percent of the cost of the technical assistance listed in Part IV,
Section A, Expected Accomplishments and Deliverables. The Provider must match
the USDA funds awarded on dollar-for-dollar basis from non-Federal sources.
o Request reimbursement from GACD for GACD’s share as referenced in this Statement
of Work, and the General Terms and Conditions of this Agreement. Total
reimbursement shall not exceed the GACD portion referenced in Part VI, Resources
Required. Reimbursement shall be requested through the use of:
· Documentation must include a detailed list of accomplishments utilizing the
Deliverable Tracking Report as referenced in Part IV, Section of A, Expected
Accomplishments and Deliverables.
· Deliverables Tracking Report must be certified, signed, and dated by the
appropriate Richmond County official and the NRCS District Conservationist
with the following statement: “I certify that, to the best of my knowledge, this
bill has not been previously submitted and that program accomplishments will
meet planned activities under this agreement. I have examined and certify that
this request is correct for payment.”
o Requests for Reimbursement shall be no more often than every 30 days for the period
this agreement is in force
o Requests for Reimbursement shall be submitted via email to an address given.
o Warrant that the technical services provided:
Page 4 of 8
· Comply with all applicable Federal, State, and Tribal and local laws and requirements;
· Are consistent with the conservation program goals and objectives in the agreement
· Incorporate, where appropriate, low-cost alternatives that would address the resource issues
and meet the objectives of both the program and program participants for which assistance
is provided.
· Be subject to the same rules and regulations that apply to NRCS and other USDA
employees when using Government owned property or equipment.
Page 5 of 8
IV. EXPECTED ACCOMPLISHMENTS AND DELIVERABLES
A. Deliverables associated with this agreement include item listed in table A.1 and the following:
o Submit the Deliverables Tracking Report when requesting any payment.
Table A.1 Lists the Practice Development, Review and Certification deliverables associated with this agreement
Practice Description Practice Code
Agrichemical Handling Facility (NO) (309) 309
Amendments for the Treatment of Agricultural Waste (591) 591
Animal Mortality Facility (NO.) (316) 316
Brush Management (314) 314
Closure of Waste Impoundments (NO) (360) 360
Combustion System Improvement (NO) (372) 372
Composting Facility (NO.) (317) 317
Conservation Cover (AC) (327) 327
Conservation Crop Rotation (AC) (328) 328
Cover Crop (AC) (340) 340
CNMP Development (102) 102
Critical Area Planting (AC) (342) 342
Diversion (FT) (362) 362
Early Successional Habitat Development/Management (AC) (647) 647
Farmstead Energy Improvement (NO) 374 374
Fence (FT) (382) 382
Filter Strip (AC) (393) 393
Forage and Biomass Planting (512) 512
Forest Stand Improvement (AC) (666) 666
Forest Trails and Landings (AC) (655) 655
Grade Stabilization Structure (NO.) (410) 410
Grassed Waterway (AC) (412) 412
Heavy Use Area Protection (AC) (561) 561
Hedgerow Planting (FT) (422) 422
Herbaceous Weed Control (Ac.) 315 315
Integrated Pest Management (AC) (595) 595
Irrigation Pipeline (FT) (430) 430
Irrigation Reservoir (NO. AND AC-FT) (436) 436
Page 6 of 8
Irrigation System (NO. AND AC), Micro irrigation (441) 441
Irrigation System (NO. AND AC), Sprinkler (442) 442
Irrigation Water Management (AC)(449) 449
Mulching (AC) (484) 484
Nutrient Management (AC) (590) 590
Pipeline (FT) (516) 516
Prescribed Burning (AC) (338) 338
Prescribed Grazing (AC) (528) 528
Pumping Plant (NO.) (533) 533
Riparian Forest Buffer (AC) (391) 391
Riparian Herbaceous Cover (AC) (390) 390
Roof Runoff Structure (NO) (558) 558
Seasonal High Tunnel System for Crops (SF) (798) 798
Silvopasture Establishment (AC) 381 381
Solids/Liquid Waste Separation Facility (632) 632
Spring Development (NO.) (574) 574
Stream Crossing (NO.) (578) 578
Streambank and Shoreline Protection (FT) (580) 580
Terrace (FT) (600) 600
Tree/Shrub Establishment (AC) (612) 612
Tree/Shrub Site Preparation (AC) (490) 490
Underground Outlet (FT) (620) 620
Waste Storage Facility (NO.) (313) 313
Waste Transfer (634) 634
Waste Treatment Lagoon (NO.) (359) 359
Waste Utilization (AC) (633) 633
Water and Sediment Control Basin (NO.) (638) 638
Watering Facility (NO.) (614) 614
Well (NO.) (642) 642
Wildlife Upland Habitat Management (AC) (645) 645
Deliverables Tracking: Table B.1 provides a sample Deliverables Tracking Report. Use this report to identify the specific work
performed during each payment period. The Deliverables Tracking Report tracks and totals reimbursement requirements based on
the deliverable’s cost rates based on practice and task level performed. Actual Deliverables Tracking Report will be provided to
the Provider in Excel format.
Table B.1 Sample Deliverables Tracking Report
Page 7 of 8
Actual Deliverables Tracking Report will be provided to the Provider in Excel format by GACD
Page 8 of 8
V. PERIOD OF PERFORMANCE
A. The expiration date of the Agreement is September 30, 2023. The Agreement is
effective from the later of: 1) the date signed by both parties or 2) the 24 month
period preceding the expiration date.
VI. RESOURCES REQUIRED
A. RICHMOND COUNTY and GACD requirements are outlined in the following
tables
Table A.1 GACD AND RICHMOND COUNTY COST SHARE
AGENCY FY22 TOTAL
COST
FY23
TOTAL
COST
TOTAL COST
RICHMOND
COUNTY
$18,720.00 $18,720.00 $37,440.00
GACD $18,720.00 $18,720.00 $37,440.00
Table A.2 2 YEAR BUDGET SUMMARY
Category GACD Funds RICHMOND
COUNTY
Funds
Total
Conservation Program
Practice Development,
Review and
Certification
(Administrative,
Technical, Easement
Development, and
CNMP Development)
$37,440.00 $37,440.00 $74,880.00
B. GACD costs share for this agreement is fixed at $37,440.00
__________________________________ _______________________ ____________
Name/Title of Authorized GACD Rep Signature Date
__________________________________ _______________________ ____________
Name /Title of Authorized Provider Rep Signature Date
Public Service Committee Meeting
11/9/2021 1:00 PM
To approve the Richmond County/GACD Agreement 2021
Department:Finance
Presenter:Cliff Eaddy, NRCS
Caption:Motion to approve the Contribution Agreement between The
Georgia Association of Conservation Districts and the Augusta-
Richmond County Board of Commissioners.
Background:Conservation partnership that serves to facilitate the
implementation of planned conservation practices. This
partnership is to assist interested landowners with the NRCS
application process and conservation practice implementation.
The provider is responsible for providing technical support to
participants for planned conservation as outlined in this
agreement. This agreement will support the objectives of both
organizations, and will leverage their capabilities to efficiently
and effectively implement conservation activities as outlined in
the Agricultural Act of 2014 and subsequent Farm Bills.
Analysis:This agreement is to assist land owners with Farm Bill
application, design and layout of conservation practices,
development and management, contract planning and eligibility
determinations. This is a renewal agreement for the continuing
program from the previous two year agreement expired on
9/30/2021.
Financial Impact:The cost of this program for is $37,440 each year, with half of
the funds being reimbursed by GACD of $18,720 and ARC
matching the other half of $18,720; this new agreement is for
two years form l0/0l/2021 thru 9/30/2023.
Alternatives:Do not approve the 2021 Contribution Agreement with GACD
and ARC.
Recommendation:To approve the 2021 Contribution Agreement with GACD and
ARC.
Funds are
Available in the
Following
Accounts:
Currently budgeted in 101071212 /15212119 Professional
Services; 10l071212/59ll110 Reimbursements
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission