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Home My WebLink About2021-07-27 Meeting Minutes Public Service Committee Meeting Commission Chamber - 7/27/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Frantom, Chairman; Johnson, Vice Chairman; Clarke and Sias, members. PUBLIC SERVICES 1. Request approval to adopt by reference the International Property Maintenance Code (IPMC) 2018 Edition and Georgia Amendments, with the exclusion of (IPMC) Chapter I, Scope and Administration. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 2. Approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new modular playground unit for Eisenhower Park. This project went through the Procurement process as RFP 21-177. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 3. Approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new splash pad at the McBean Community Center. This project went through the Procurement process as a Request for Proposals (RFP 21-174). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 4. Motion to approve Change Order 2 to Reeves Construction Company's Contract in the amount of ($9,941.44). In addition to the cost associated with the Change Order #2, Reeves Construction contract time is increased by 5 calendar days. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 5. Motion to approve the Contract Amendment #1 to McCarthy Improvement Company's Contract to re-assign all services previously agreed to and contracted for the Commercial and General Aviation Apron Rehab Phase III Project to C.W. Mathews Contracting Company, Inc. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 3-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 6. Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (Requested by Commissioner Jordan Johnson - referred from July 14 Public Services Committee) Item Action: Disapproved Motions Motion Type Motion Text Seconded By Motion Result Approve Motion to approve. Mr. Frantom and Mr. Sias vote No. Motion Ties 2-2. Commissioner Jordan Johnson Commissioner John Clarke Ties 7. Discuss with Parks and Recreation the possibility of organizing a Fishing Day for city youth at the Mayor's Fishing Hole or Diamond Lakes. (Requested by Commissioner John Clarke - referred from July 14 Public Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner John Clarke Commissioner Sammie Sias Passes 8. Motion to approve the minutes of the Public Services Committee held on July 14, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 9. Approve FY 2022 Metropolitan Transportation Planning Services Annual Contract (aka PL Funds Contract). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Sammie Sias Commissioner Jordan Johnson Passes Motion Passes 4-0. 10. Motion to approve the transfer of Contract with Societe International de Communications Aeronautiques Radio, Inc. (SITA) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 11. Discuss the partnership and agreement with Augusta Richmond County Aquatic Center and the Aiken Augusta Swim league. (Requested by Commissioner Sean Frantom) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes www.augustaga.gov Public Service Committee Meeting 7/27/2021 1:00 PM Attendance 7/27/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 7 CHAPTER 1, SECTION 7-1-16, TO ADOPT THE INTERNATIONAL PROPERTY MAINTENANCE CODE 2018 EDITION, THAT PROVIDES REGULATIONS FOR GOVERNING THE CONDITIONS AND MAINTENANCE OF ALL PROPERTY, BUILDINGS AND STRUCTURES; BY PROVIDING THE STANDARDS FOR SUPPLIED UTILITIES AND FACILITIES AND OTHER PHYSICAL THINGS AND CONDITIONS ESSENTIAL TO ENSURE THAT STRUCTURES ARE SAFE SANITARY AND FIT FOR OCCUPATION AND USE; AND THE CONDEMNATION OF BUILDINGS AND STRUCTURES UNFIT FOR HUMAN OCCUPANCY AND USE, AND THE DEMOLITION OF SUCH EXISTING STRUCTURES; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL PROPERTY OWNERS WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. TITLE 7, CHAPTER 1, ARTICLE 2, STRUCTURAL STANDARDS AND REQUIREMENTS, SECTION 7-1-16 TECHNICAL CODES – ADOPTED BY REFERENCE, IS HEREBY AMENDED BY DELETING GEORGIA OPTIONAL CODES - INTERNATIONAL PROPERTY MAINTENANCE CODE 2012 EDITION IN ITS ENTIRETY, AND GEORGIA OPTIONAL CODES - INTERNATIONAL PROPERTY MAINTENANCE CODE 2018 EDITION AND CURRENT GEORGIA AMENDMENTS (WITH THE EXCLUSION OF IPMC CHAPTER 1 ADMINISTRATION SCOPE AND ENFORCEMENT) ARE HEREBY INSERTED BY REFERENCE TO REPLACE THE REPEALED CODE AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. TITLE 7, CHAPTER 1, IS HEREBY AMENDED BY ADDING ARTICLE 8, INTERNATIONAL PROPERTY MAINTENANCE CODE, ADMINISTRATION AND ENFORCEMENT, SECTION 7-1-140.1 THROUGH SECTION 7-1-153.2, AS SET FORTH IN “EXHIBIT B” HERETO. SECTION 3.2 That if any section, subsection, sentence, clause or phrase of this legislation is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The Augusta, Georgia Commission hereby declares that it would have passed this law, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. SECTION 43. That nothing in this legislation or in the Property Maintenance Code hereby adopted shall be construed to affect any suit or proceeding impending in court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance hereby repealed as cited in Section 1 of this law; nor shall any just or legal right or remedy of any character be lost, impaired or affected by this legislation. SECTION 54. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 65. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2021 _________________________________________________ Attest:______________________________ Hardie Davis, Jr. As its Mayor __________________________________________________ Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________________________, 2012 2021, and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission EXHIBIT A ARTICLE 2. STRUCTURAL STANDARDS AND REQUIREMENTS Sec. 7-1-16. Technical codes—Adopted by reference. Georgia Optional Codes International Property Maintenance Code , 2003 2012 Edition International Property Maintenance Code , 2018 Edition (AND GEORGIA AMENDMENTS) Formatted: Font color: Text 1 EXHIBIT B ARTICLE 8 INTERNATIONAL PROPERTY MAINTENANCE CODE ADMINISTRATION AND ENFORCEMENT PART 1 SCOPE AND ADMINISTRATION Section 7-1-140.1 Title. These regulations shall be known as the International Property Maintenance Code of Augusta, Georgia, hereinafter referred to as “this code”. Section 7-1-140.2 Scope. The provisions of this code shall apply to all existing residential and on residential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, life safety, safety from fire and other hazards, and for safe and sanitary maintenance; the responsibility of owners, operators and occupants; the occupancy of existing structures and premises, and for administration, enforcement and penalties. Section 7-1-140.3 Intent. This code shall be construed to secure its expressed intent, which is to ensure public health, safety and welfare insofar as they are affected by the continued occupancy and maintenance of structures and premises. Existing structures and premises that do not comply with these provisions shall be altered or repaired to provide a minimum level of health and safety as required herein. Section 7-1-140.4 Severability. If a section, subsection, sentence, clause or phrase of this code is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this code. APPLICABILITY Section 7-1-141.1 General. Where there is a conflict between a general requirement and a specific requirement, the specific requirement shall govern. Where differences occur between provisions of this code and the referenced standards, the provisions of this code shall apply. Where, in a specific case, different sections of this code specify different requirements, the most restrictive shall govern. Section 7-1-141.2 Maintenance. Equipment, systems, devices and safeguards required by this code or a previous regulation or code under which the structure or premises was constructed, altered or repaired shall be maintained in good working order. No owner, operator or occupant shall cause any service, facility, equipment or utility which is required under this section to be removed from or shut off from or discontinued for any occupied dwelling, except for such temporary interruption as necessary while repairs or alterations are in progress. The requirements of this code are not intended to provide the basis for removal or abrogation of fire protection and safety systems and devices in existing structures. Except as otherwise specified herein, the owner or the owner’s designated agent shall be responsible for the maintenance of buildings, structures and premises. Section 7-1-141.3 Application of other codes. Repairs, additions or alterations to a structure, or changes of occupancy and all other work shall be done in accordance with the procedures and provisions of the International Building Code, International Energy Conservation Code, International Fire Code, International Fuel Gas Code, International Mechanical Code, International Residential Code, International Plumbing Code and NFPA 70. Nothing in this code shall be construed to cancel, modify or set aside any provision of the Comprehensive Zoning Ordinance. Section 7-1-141.4 Existing remedies. The provisions in this code shall not be construed to abolish or impair existing remedies of the jurisdiction or its officers or agencies relating to the removal or demolition of any structure which is dangerous, unsafe and insanitary. Section 7-1-141.5 Workmanship. Repairs, maintenance work, alterations or installations which are caused directly or indirectly by the enforcement of this code shall be executed and installed in a workmanlike manner and installed in accordance with the manufacturer’s instructions. Section 7-1-141.6 Historic buildings. The provisions of this code shall not be mandatory for existing buildings or structures designated as historic buildings when such buildings or structures are judged by the code official to be safe and in the public interest of health, safety and welfare. Section 7-1-141.7 Referenced codes and standards. The codes and standards referenced in this code shall be those that are listed in Chapter 8 and considered part of the requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 7-1- 141.7.1 and 7-1-141.7.2. Exception: Where enforcement of a code provision would violate the conditions of the listing of the equipment or appliance, the conditions of the listing shall apply. Section 7-1-141.7.1 Conflicts. Where conflicts occur between provisions of this code and the referenced standards, the provisions of this code shall apply. Section 7-1-141.7.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code, the provisions of this code, as applicable, shall take precedence over the provisions in the referenced code or standard. Section 7-1-141.8 Requirements not covered by code. Requirements necessary for the strength, stability or proper operation of an existing fixture, structure or equipment, or for the public safety, health and general welfare, not specifically covered by this code, shall be determined by the code official. Section 7-1-141.9 Application of references. References to chapter or section numbers, or to provisions not specifically identified by number, shall be construed to refer to such chapter, section or provision of this code. Section 7-1-141.10 Other laws. The provisions of this code shall not be deemed to nullify any provisions of local, state or federal law. PART 2 ADMINISTRATION AND ENFORCEMENT Section 7-1-142.1 General. The Augusta Planning and Development Department administers the IPMC and the Department Director or his appointee shall be known as the code official. Section 7-1-142.2 Appointment. The code official shall be appointed by the chief appointing authority of the jurisdiction. Section 7-1-142.3 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the code official shall have the authority to appoint a deputy(s). Such employees shall have powers as delegated by the code official. Section 7-1-142.4 Liability. The code official, member of the board of appeals or employee charged with the enforcement of this code, while acting for the jurisdiction, in good faith and with-out malice in the discharge of the duties required by this code or other pertinent law or ordinance, shall not thereby be rendered liable personally, and is hereby relieved from all personal liability for any damage accruing to persons or property as a result of an act or by reason of an act or omission in the discharge of official duties. Any suit instituted against any officer or employee because of an act performed by that officer or employee in the lawful discharge of duties and under the provisions of this code shall be defended by the legal representative of the jurisdiction until the final termination of the proceedings. The code official or any subordinate shall not be liable for costs in an action, suit or proceeding that is instituted. Section 7-1-142.5 Fees. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (Ordinance No. 7556) Section 7-1-142.6 Reoccupying structure without code compliance. A vacant structure under notice of code violations cannot be occupied until the violations are corrected, inspected by the code official, and the property is released for occupancy. The person responsible for the property and allowing the property to be reoccupied prior to code compliance will be assessed a $500.00 fee. The fee will be paid directly to the Planning & Development Department, or the fee will be collected by the Magistrate court in addition to the penalties the Court may impose as provided for in Augusta Code Section 1-6-1. DUTIES AND POWERS OF THE CODE OFFICIAL SECTION 7-1-143.1 General. The code official is hereby authorized and directed to enforce the provisions of this code. The code approved agencies or individuals. All reports of such inspections shall be in writing and be certified by a responsible officer of such approved agency or by the responsible individual. The code official is authorized to engage such expert opinion as deemed necessary to report upon unusual technical issues that arise, subject to the approval of the appointing authority. SECTION 7-1-143.2 Right of entry. Where it is necessary to make an inspection to enforce the provisions of this code, or whenever the code official has reasonable cause to believe that there exists in a structure or upon a premises a condition in violation of this code, the code official is authorized to enter the structure or premises at reasonable times to inspect or perform the duties imposed by this code, provided that if such structure or premises is occupied the code official shall present credentials to the occupant and request entry. If such structure or premises is unoccupied, the code official shall first make a reasonable effort to locate the owner or other person having charge or control of the structure or premises and request entry. If entry is refused, the code official shall have recourse to the remedies provided by law to secure entry. SECTION 7-1-143.3 Identification. The code official shall carry proper identification when inspecting structures or premises in the performance of duties under this code. SECTION 7-1-143.4 Notices and orders. The code official shall issue all necessary notices or orders to ensure compliance with this code. SECTION 7-1-143.5 Department records. The code official shall keep official records of all business and activities of the department specified in the provisions of this code. Such records shall be retained in the official records for the period required for retention of public records. APPROVAL SECTION 7-1-144.1 Modifications. Whenever there are practical difficulties involved in carrying out the provisions of this code, the code official shall have the authority to grant modifications for individual cases upon application of the owner or owner’s representative, provided the code official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in compliance with the intent and purpose of this code and that such modification does not lessen health, life and fire safety requirements. The details of action granting modifications shall be recorded and entered in the department files. SECTION 7-1-144.2 Alternative materials, methods and equipment. The provisions of this code are not intended to prevent the installation of any material or to prohibit any method of construction not specifically prescribed by this code, provided that any such alternative has been approved. An alternative material or method of construction shall be approved where the code official finds that the proposed design is satisfactory and complies with the intent of the provisions of this code, and that the material, method or work offered is, for the purpose intended, at least the equivalent of that prescribed in this code in quality, strength, effectiveness, fire resistance, durability and safety. SECTION 7-1-144.3 Required testing. Whenever there is insufficient evidence of compliance with the provisions of this code, or evidence that a material or method does not conform to the requirements of this code, or in order to substantiate claims for alternative materials or methods, the code official shall have the authority to require tests to be made as evidence of compliance at no expense to the jurisdiction. SECTION 7-1-144.3.1 Test methods. Test methods shall be as specified in this code or by other recognized test standards. In the absence of recognized and accepted test methods, the code official shall be permitted to approve appropriate testing procedures performed by an approved agency. SECTION 7-1-144.3.2 Test reports. Reports of tests shall be retained by the code official for the period required for retention of public records. SECTION 7-1-144.4 Used material and equipment. The use of used materials which meet the requirements of this code for new materials is permitted. Materials, equipment and devices shall not be reused unless such elements are in good repair or have been reconditioned and tested when necessary, placed in good and proper working condition and approved by the code official. SECTION 7-1-144.5 Approved materials and equipment. Materials, equipment and devices approved by the code official shall be constructed and installed in accordance with such approval. SECTION 7-1-144.6 Research reports. Supporting data, where necessary to assist in the approval of materials or assemblies not specifically provided for in this code, shall consist of valid research reports from approved sources. VIOLATIONS SECTION 7-1-145.1 Unlawful acts. It shall be unlawful for a person, firm or corporation to be in conflict with or in violation of any of the provisions of this code. SECTION 7-1-145.2 Notice of violation. The code official shall serve a notice of violation or order in accordance with Section 107. SECTION 7-1-145.3 Prosecution of violation. Any person failing to comply with a notice of violation or order served in accordance with Section 7-1-146 shall be deemed guilty of a misdemeanor or civil infraction as determined by the local municipality, and the violation shall be deemed a strict liability offense. If the notice of violation is not complied with, the code official shall institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal or termination of the unlawful occupancy of the structure in violation of the provisions of this code or of the order or direction made pursuant thereto. Any action taken by the authority having jurisdiction on such premises shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate. [SECTION 7-1-145.4 Violation penalties. All persons, firms or corporations failing to comply with the mandatory provisions hereof or doing any act prohibited hereby shall be guilty of an offense and, upon trial as a misdemeanor and conviction, shall be subject to the penalties provided in Sec. 1-6-1 and in addition to other fees that may be assessed. SECTION 7-1-145.5 Abatement of violation. The imposition of the penalties herein prescribed shall not preclude the legal officer of the jurisdiction from instituting appropriate action to restrain, correct or abate a violation, or to prevent illegal occupancy of a building, structure or premises, or to stop an illegal act, conduct, business or utilization of the building, structure or premises. NOTICES AND ORDERS SECTION 7-1-146.1 Notice to person responsible. Whenever the code official determines that there has been a violation of this code or has grounds to believe that a violation has occurred, notice shall be given in the manner prescribed in Sections 7-1-146.2 and 7-1-146.3 to the person responsible for the violation as specified in this code. Notices for condemnation procedures shall also comply with Section 7-1-147.3. SECTION 7-1-146.2 Form. Such notice prescribed in Section 7-1-146.1 shall be in accordance with all of the following: 1. Be in writing. 2. Include a description of the real estate sufficient for identification. 3. Include a statement of the violation or violations and why the notice is being issued. 4. Include a correction order allowing a reasonable time to make the repairs and improvements required to bring the dwelling unit or structure into compliance with the provisions of this code. 5. Inform the property owner of the right to appeal. 6. Include a statement of the right to file a lien in accordance with Section 7-1-145.3. SECTION 7-1-146.3 Method of service. Such notice shall be deemed be properly served if a copy thereof is: 1. Delivered personally. 2. Sent by certified or first-class mail addressed to the last known address; or 3. If the notice is returned showing that the letter was not delivered, a copy thereof shall be posted in a conspicuous place in or about the structure affected by such notice. SECTION 7-1-146.4 Unauthorized tampering. Signs, tags or seals posted or affixed by the code official shall not be mutilated, destroyed or tampered with, or removed without authorization from the code official. SECTION 7-1-146.5 Penalties. Penalties for noncompliance with orders and notices shall be as set forth in Section 7-1-145.4. SECTION 7-1-146.6 Transfer of ownership. It shall be unlawful for the owner of any dwelling unit or structure who has received a compliance order or upon whom a notice of violation has been served to sell, transfer, mortgage, lease or otherwise dispose of such dwelling unit or structure to another until the provisions of the compliance order or notice of violation have been complied with, or until such owner shall first furnish the grantee, transferee, mortgagee or lessee a true copy of any compliance order or notice of violation issued by the code official and shall furnish to the code official a signed and notarized statement from the grantee, transferee, mortgagee or lessee, acknowledging the receipt of such compliance order or notice of violation and fully accepting the responsibility without condition for making the corrections or repairs required by such compliance order or notice of violation. UNSAFE STRUCTURES AND EQUIPMENT SECTION 7-1-147.1 General. When a structure or equipment is found by the code official to be unsafe, or when a structure is found unfit for human occupancy, or is found unlawful, such structure shall be condemned pursuant to the provisions of this code. SECTION 7-1-147.1.1 Unsafe structures. An unsafe structure is one that is found to be dangerous to the life, health, property or safety of the public or the occupants of the structure by not providing minimum safeguards to protect or warn occupants in the event of fire, or because such structure contains unsafe equipment or is so damaged, decayed, dilapidated, structurally unsafe or of such faulty construction or unstable foundation, that partial or complete collapse is possible. SECTION 7-1-147.1.2 Unsafe equipment. Unsafe equipment includes any boiler, heating equipment, elevator, moving stairway, electrical wiring or device, flammable liquid containers or other equipment on the premises or within the structure which is in such disrepair or condition that such equipment is a hazard to life, health, property or, safety of the public or occupants of the premises or structure. SECTION 7-1-147.1.3 Structure unfit for human occupancy. A structure is unfit for human occupancy whenever the code official finds that such structure is unsafe, unlawful or, because of the degree to which the structure is in disrepair or lacks maintenance, is insanitary, vermin or rat infested, contains filth and contamination, or lacks ventilation, illumination, sanitary or heating facilities or other essential equipment required by this code, or because the location of the structure constitutes a hazard to the occupants of the structure or to the public. SECTION 7-1-147.1.4 Unlawful structure. An unlawful structure is one found in whole or in part to be occupied by more persons than permitted under this code, or was erected, altered or occupied contrary to law. SECTION 7-1-147.1.5 Dangerous structure or premises. For the purpose of this code, any structure or premises that has any or all of the conditions or defects described below shall be considered dangerous: 1. Any door, aisle, passageway, stairway, exit or other means of egress that does not conform to the approved building or fire code of the jurisdiction as related to the requirements for existing buildings. 2. The walking surface of any aisle, passageway, stairway, exit or other means of egress is so warped, worn loose, torn or otherwise unsafe as to not provide safe and adequate means of egress. 3. Any portion of a building, structure or appurtenance that has been damaged by fire, earthquake, wind, flood, deterioration, neglect, abandonment, vandalism or by any other cause to such an extent that it is likely to partially or completely collapse, or to become detached or dislodged. 4. Any portion of a building, or any member, appurtenance or ornamentation on the exterior thereof that is not of sufficient strength or stability, or is not so anchored, attached or fastened in place so as to be capable of resisting natural or artificial loads of one and one-half the original designed value. 5. The building or structure, or part of the building or structure, because of dilapidation, deterioration, decay, faulty construction, the removal or movement of some portion of the ground necessary for the support, or for any other reason, is likely to partially or completely collapse, or some portion of the foundation or underpinning of the building or structure is likely to fail or give way. 6. The building or structure, or any portion thereof, is clearly unsafe for its use and occupancy. 7. The building or structure is neglected, damaged, dilapidated, unsecured or abandoned so as to become an attractive nuisance to children who might play in the building or structure to their danger, becomes a harbor for vagrants, criminals or immoral persons, or enables persons to resort to the building or structure for committing a nuisance or an unlawful act. 8. Any building or structure has been constructed, exists or is maintained in violation of any specific requirement or prohibition applicable to such building or structure provided by the approved building or fire code of the jurisdiction, or of any aw or ordinance to such an extent as to present either a substantial risk of fire, building collapse or any other threat to life and safety. 9. A building or structure, used or intended to be used for dwelling purposes, because of inadequate maintenance, dilapidation, decay, damage, faulty construction or arrangement, inadequate light, ventilation, mechanical or plumbing system, or otherwise, is determined by the code official to be unsanitary, unfit for human habitation or in such a condition that is likely to cause sickness or disease. 10. Any building or structure, because of a lack of sufficient or proper fire-resistance-rated construction, fire protection systems, electrical system, fuel connections, mechanical system, plumbing system or other cause, is determined by the code official to be a threat to life or health. 11. Any portion of a building remains on a site after he demolition or destruction of the building or structure or whenever any building or structure is abandoned so as to constitute such building or portion thereof as an attractive nuisance or hazard to the public. SECTION 7-1-147.2 Closing of vacant structures. If the structure is vacant and unfit for human habitation and occupancy, and is not in danger of structural collapse, the code official is authorized to post a placard of condemnation on the premises and order the structure closed up so as not to be an attractive nuisance. Upon failure of the owner to close up the premises within the time specified in the order, the code official shall cause the premises to be closed and secured through any available public agency or by contract or arrangement by private persons and the cost thereof shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate and may be collected by any other legal resource. SECTION 7-1-147.2.1 Authority to disconnect service utilities. The code official shall have the authority to authorize disconnection of utility service to the building, structure or system regulated by this code and the referenced codes and standards set forth in Section 7-1-141.7 in case of emergency where necessary to eliminate an immediate hazard to life or property or when such utility connection has been made without approval. The code official shall notify the serving utility and, whenever possible, the owner and occupant of the building, structure or service system of the decision to disconnect prior to taking such action. If not notified prior to disconnection the owner or occupant of the building structure or service system shall be notified in writing as soon as practical thereafter. SECTION 7-1-147.3 Notice. Whenever the code official has condemned a structure or equipment under the provisions of this section, notice shall be posted in a conspicuous place in or about the structure affected by such notice and served on the owner or the person or persons responsible for the structure or equipment in accordance with Section 7-1-146.3. If the notice pertains to equipment, it shall also be placed on the condemned equipment. The notice shall be in the form prescribed in Section 7-1-146.2. SECTION 7-1-147.4 Placarding. Upon failure of the owner or person responsible to comply with the notice provisions within the time given, the code official shall post on the premises or on defective equipment a placard bearing the word “Condemned” and a statement of the penalties provided for occupying the premises, operating the equipment or removing the placard. SECTION 7-1-147.4.1 Placard removal. The code official shall remove the condemnation placard whenever the defect or defects upon which the condemnation and placarding action were based have been eliminated. Any person who defaces or removes a condemnation placard without the approval of the code official shall be subject to the penalties provided by this code. SECTION 7-1-147.5 Prohibited occupancy. Any occupied structure condemned and placarded by the code official shall be vacated as ordered by the code official. Any person who shall occupy a placarded premises or shall operate placarded equipment, and any owner or any person responsible for the premises who shall let anyone occupy a placarded premises or operate placarded equipment shall be liable for the penalties provided by this code. SECTION 7-1-147.6 Abatement methods. The owner, operator or occupant of a building, premises or equipment deemed unsafe by the code official shall abate or cause to be abated or corrected such unsafe conditions either by repair, rehabilitation, demolition or other approved corrective action. SECTION 7-1-147.7 Record. The code official shall cause a report to be filed on an unsafe condition. The report shall state the occupancy of the structure and the nature of the unsafe condition. EMERGENCY MEASURES SECTION 7-1-148.1 Imminent danger. When, in the opinion of the code official, there is imminent danger of failure or collapse of a building or structure which endangers life, or when any structure or part of a structure has fallen and life is endangered by the occupation of the structure, or when there is actual or potential danger to the building occupants or those in the proximity of any structure because of explosives, explosive fumes or vapors or the presence of toxic fumes, gases or materials, or operation of defective or dangerous equipment, the code official is hereby authorized and empowered to order and require the occupants to vacate the premises forthwith. The code official shall cause to be posted at each entrance to such structure a notice reading as follows: “This Structure Is Unsafe and Its Occupancy Has Been Prohibited by the Code Official.” It shall be unlawful for any person to enter such structure except for the purpose of securing the structure, making the required repairs, removing the hazardous condition or of demolishing the same. SECTION 7-1-148.2 Temporary safeguards. Notwithstanding other provisions of this code, whenever, in the opinion of the code official, there is imminent danger due to an unsafe condition, the code official shall order the necessary work to be done, including the boarding up of openings, to render such structure temporarily safe whether or not the legal procedure herein described has been instituted; and shall cause such other action to be taken as the code official deems necessary to meet such emergency. SECTION 7-1-148.3 Closing streets. When necessary for public safety, the code official shall temporarily close structures and close, or order the authority having jurisdiction to close, sidewalks, streets, public ways and places adjacent to unsafe structures, and prohibit the same from being utilized. SECTION 7-1-148.4 Emergency repairs. For the purposes of this section, the code official shall employ the necessary labor and materials to perform the required work as expeditiously as possible. SECTION 7-1-148.5 Costs of emergency repairs. Costs incurred in the performance of emergency work shall be paid by the jurisdiction. The legal counsel of the jurisdiction shall institute appropriate action against the owner of the premises where the unsafe structure is or was located for the recovery of such costs. SECTION 7-1-148.6 Hearing. Any person ordered to take emergency measures shall comply with such order forthwith. Any affected person shall thereafter, upon petition directed to the appeals board, be afforded a hearing as described in this code. DEMOLITION SECTION 7-1-149.1 General. The code official shall order the owner of any premises upon which is located any structure, which in the code official judgment after review is so deteriorated or dilapidated or has become so out of repair as to be dangerous, unsafe, insanitary or otherwise unfit for human habitation or occupancy, and such that it is unreasonable to repair the structure, to demolish and remove such structure; or if such structure is capable of being made safe by repairs, to repair and make safe and sanitary, or to board up and hold for future repair or to demolish and remove at the owner’s option; or where there has been a cessation of normal construction of any structure for a period of more than two years, the code official shall order the owner to demolish and remove such structure, or board up until future repair. Boarding the building up for future repair shall not extend beyond one year, unless approved by the building official. SECTION 7-1-149.2 Notices and orders. All notices and orders shall comply with Section 7-1- 146.1. SECTION 7-1-149.3 Failure to comply. If the owner of a premises fails to comply with a demolition order within the time prescribed, the code official shall cause the structure to be demolished and removed, either through an available public agency or by contract or arrangement with private persons, and the cost of such demolition and removal shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate. SECTION 7-1-149.4 Salvage materials. When any structure has been ordered demolished and removed, the governing body or other designated officer under said contract or arrangement aforesaid shall have the right to sell the salvage and valuable materials at the highest price obtainable. The net proceeds of such sale, after deducting the expenses of such demolition and removal, shall be promptly remitted with a report of such sale or transaction, including the items of expense and the amounts deducted, for the person who is entitled thereto, subject, to any order of a court. If such a surplus does not remain to be turned over, the report shall so state. MEANS OF APPEAL SECTION 7-1-150.1 Application for appeal. Any person directly affected by a decision of the code official or a notice or order issued under this code shall have the right to appeal to the Construction Advisory Board (Augusta Georgia Code, Title 7, Article 4 Construction Advisory Board, Section 7-1-46 through 7-1-57. ), provided that a written application for appeal is filed within 20 days after the day the decision, notice or order was served. An application for appeal shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply, or the requirements of this code are adequately satisfied by other means. SECTION 7-1-150.2 Notice of meeting. The board shall meet upon notice from the chairman, within 20 days of the filing of an appeal, or at stated periodic meetings. SECTION 7-1-150.3 Open hearing. All hearings before the board shall be open to the public. The appellant, the appellant’s representative, the code official and any person whose interests are affected shall be given an opportunity to be heard. A quorum shall consist of a minimum of two- thirds of the board membership. SECTION 7-1-150.4 Procedure. The board shall adopt and make available to the public through the secretary procedures under which a hearing will be conducted. The procedures shall not require compliance with strict rules of evidence, but shall mandate that only relevant information be received. SECTION 7-1-150.5 Postponed hearing. When the full board is not present to hear an appeal, either the appellant or the appellant’s representative shall have the right to request a postponement of the hearing. SECTION 7-1-150.6 Board decision. The board shall modify or reverse the decision of the code official only by a concurring vote of a majority of the total number of appointed board members. SECTION 7-1-150.6.1 Records and copies. The decision of the board shall be recorded. Copies shall be furnished to the appellant and to the code official. SECTION 7-1-150.6.2 Administration. The code official shall take immediate action in accordance with the decision of the board. SECTION 7-1-150.7 Court review. Any person, whether or not a previous party of the appeal, shall have the right to apply to the appropriate court for a writ of certiorari to correct errors of law. Application for review shall be made in the manner and time required by law following the filing of the decision in the office of the chief administrative officer. SECTION 7-1-150.8 Stays of enforcement. Appeals of notice and orders (other than Imminent Danger notices) shall stay the enforcement of the notice and order until the appeal is heard by the appeals board. STOP WORK ORDER SECTION 7-1-151.1 Authority. Whenever the code official finds any work regulated by this code being performed in a manner contrary to the provisions of this code or in a dangerous or unsafe manner, the code official is authorized to issue a stop work order. SECTION 7-1-151.2 Issuance. A stop work order shall be in writing and shall be given to the owner of the property, to the owner’s agent, or to the person doing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the order and the conditions under which the cited work is authorized to resume. SECTION 7-1-151.3 Emergencies. Where an emergency exists, the code official shall not be required to give a written notice prior to stopping the work. SECTION 7-1-151.4 Failure to comply. Any person who shall continue any work after having been served with a stop worker order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of an offense and, upon trial as a misdemeanor and conviction, shall be subject to the penalties provided in Augusta Code, Sec. 1- 6-1 and in addition to other fees that may be assessed. Formatted: Space After: 0 pt, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers GENERAL REQUIREMENTS SECTION 7-1-152.1 Weeds (Section 302.4. Weeds.) All premises and exterior property shall be maintained free from weeds or plant growth in excess of twelve (12) inches. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual plants and vegetation, other than trees or shrubs provided, however, this term shall not include cultivated flowers and gardens. MECHANICAL AND ELECTRICAL REQUIREMENTS SECTION 7-1-153.1 Heat Supply (Section 602.3.Heat Supply.) Every owner and operator of any building who rents, leases or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof shall supply heat to maintain a minimum temperature of 68°F (20°C) in all habitable rooms, bathrooms and toilet rooms. SECTION 7-1-153.2 Occupiable Work Spaces (Section 602.4. Occupiable Work Spaces.) Indoor occupiable workspaces shall be supplied with heat during applicable calendar months to maintain a minimum temperature of 65°F (18°C) during the period spaces are occupied. Formatted: Space After: 0 pt, Add space between paragraphs of the same style, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Space After: 0 pt, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Space After: 0 pt, Add space between paragraphs of the same style, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Space After: 0 pt, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Line spacing: single Formatted: Space After: 0 pt, Line spacing: single, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Public Service Committee Meeting 7/27/2021 1:00 PM Adopt International Property Maintenance Code 2018 Edition Department:Planning & Development Presenter:Rob Sherman Caption:Request approval to adopt by reference the International Property Maintenance Code (IPMC) 2018 Edition and Georgia Amendments, with the exclusion of (IPMC) Chapter I, Scope and Administration. Background:The Georgia Department of Community Affairs (DCA) administers the Construction Codes, both the mandatory and optional Codes. DCA adopted the IPMC 2018 Edition with an effective date of January 1, 2021. The International Property Maintenance Code is an optional code that local governments may choose to adopt. When adopting the code, Chapter I is not adopted by reference but is adopted by ordinance so that it can be tailored to the local government’s needs. Chapter I was updated and adopted in July 2018. Analysis:The adoption of the IPMC 2020 Edition and Georgia Amendments will provide codes for regulating property maintenance. Financial Impact:N/A Alternatives:Do not adopt International Property Maintenance Code 2018 Edition. Recommendation:Aoproval Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Proposals Request for Proposals will be received at this office until Tuesday June 1, 2021 @ 11:00 a.m. for furnishing for the Augusta, GA Recreation and Parks Department: (ZOOM Opening) Meeting ID: 960 7616 9229 Passcode: 429744 RFP Item # 21-174 Design and Installation of a Splash Pad at McBean Community Center RFP Item # 21-177 Design and Installation of a Modular Play System at Eisenhower Park RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706- 821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 14, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. RFP 21-174 will require a 10% Bid Bond and a 100% performance bond and a 100% payment bond will be required for award. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 22, 29, May 6, 13, 2021 Metro Courier April 22, 2021 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal Lanier Plans Inc. Dba KorKat 221 Cable Industrial Way Carrollton, GA 30117 Yes 253953 No Non-Compliant Yes Yes Yes Yes Playcore Wisconsin Dba GameTime PO Box 520700 Longwood, FL 32752 Yes 131211 Yes Yes Yes Yes Yes American Architectural/ Design Specialties Dba Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 Yes 649530 Yes Yes Yes Yes Yes PlaySouth Playground Creators PO Box 492467 Atlanta, GA 30349 Yes 942178 Yes Yes Yes Yes Yes Great Southern Recreation 2441-Q Old Fort Parkway #462 Murfreesboro, TN 37128 Yes 882872 Yes Yes Yes Yes Yes Bliss Products 6831 S. Sweetwater Rd. Lithia Springs, GA 30122 RFP Opening Item #21-177 Design and Installation of a Modular Play System at Eisenhower Park Augusta, GA - Recreation and Parks Department RFP Date: Tuesday, June 1, 2021 @ 11:00 a.m. Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 32 Georgia Procurement Registry: 520 Total packages submitted: 5 Total Noncompliant: 2 LATE SUBMITTAL Page 1 of 1 Playcore Wisconsin Dba GameTime PO Box 520700 Longwood, FL 32752 American Architectural/ Design Specialties Dba Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 PlaySouth Playground Creators PO Box 492467 Atlanta, GA 30349 Great Southern Recreation 2441-Q Old Fort Parkway #462 Murfreesboro, TN 37128 Lanier Plans Inc. Dba KorKat 221 Cable Industrial Way Carrollton, GA 30117 Bliss Products 6831 S. Sweetwater Rd. Lithia Springs, GA 30122 Evaluation Criteria Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized Pass/Fail PASS PASS PASS PASS FAIL FAIL 2. Qualifications & Experience 30 30.0 30.0 27.5 27.5 3. Project Approach 35 27.5 35.0 30.0 25.0 4. References 5 5.0 5.0 5.0 5.0 Within Richmond County 10 Within CSRA 6 Within Georgia 4 4 4 Within SE United States (includes AL, TN, NC, SC, FL) 2 2 2  All Others 1 64.5 74 66.5 59.5 6. Presentation by Team 30 Lowest Fees 20 20 Second 12 12 Third 8 8 8 Forth 4 Fifth 2 Total Phase 2 - (Total Maximum Ranking 50) 20 12 8 8 84.5 86 74.5 67.5 Phase 1 Total - (Total Maximum Ranking 80) Vendors Phase 1 Evaluation Sheet RFP #21-177 Design and Installation of a Modular Play System at Eisenhower Park Augusta, GA - Recreation and Parks Department RFP Evaluation Meeting: Wednesday, June 23, 2021 @ 11:00 a.m. 5. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement DepartmentRepresentative:____Nancy Williams______________________________________ Procurement Department Completion Date: 6/23/21 Phase 2 (Option - Numbers 6) Internal Use Only Total Cumulative Score (Maximum point is 130) Evaluator: Cumulative Date: 6/23/21 Total (Total Possible Score 130) Total (May not Receive Less Than a 3 Ranking in Any Category 7. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Public Service Committee Meeting 7/27/2021 1:00 PM Approve Award Recommendation of RFP 21-177 - Modular Playground Unit at Eisenhower Park Department:Recreation and Parks Department Presenter:Maurice McDowell Caption:Approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new modular playground unit for Eisenhower Park. This project went through the Procurement process as RFP 21-177. Background:The previous unit was removed due to safety precautions. This unit will replace a very popular and heavily used unit. The Recreation Department requested that the Procurement Department submit a RFP for a replacement system. Analysis:A RFP was issued by the Procurement Department for the services. Six vendors responded with four being compliant. The evaluation committee met to evaluate the proposal and has scored American Architectural Design Specialties, d.b.a. Playground Creations as the recommended vendor. We have reviewed the proposal and agree with the recommendation. This motion would allow Augusta, Georgia to move forward with installation of the new playground unit at Eisenhower Park. Financial Impact:The cost for the design and installation of the new system is $59,405.00. This funding will come from the Parks and Recreation general fund. Alternatives:1. To approve 2. To move to no action Recommendation:1. To approve Funds are Available in the Following Accounts: GL 329-06-1110 - 5421130 JL 220-05-7943 - 5421130 SPLOST VII REVIEWED AND APPROVED BY: Finance. Procurement. Recreation & Parks Finance. Procurement. Law. Administrator. Clerk of Commission Request for Proposals Request for Proposals will be received at this office until Monday June 1, 2021 @ 11:00 a.m. for furnishing: (ZOOM Opening) Meeting ID: 960 7616 9229 Passcode: 429744 RFP Item # 21-174 Design and Installation of a Splash Pad at McBean Community Center RFP Item # 21-177 Design and Installation of a Modular Play System at Eisenhower Park RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706- 821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 14, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. RFP 21-174 will require a 10% Bid Bond and a 100% performance bond and a 100% payment bond will be required for award. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 22, 29, May 6, 13, 2021 Metro Courier April 22, 2021 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal Bid Bond American Architectuaral Design Specialties DBA Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 Yes 649530 Yes Yes Yes Yes Yes Yes Great Southern Recreation 2441 Q Old Fort Pkwy #462 Murfreesboro, TN 37128 Yes 882872 Yes Yes Yes Yes Yes No Non- Responsive RFP Opening Item #21-174 Design and Installation of a Splash Pad at McBean Community Center Augusta, GA - Recreation and Parks Department RFP Date: Tuesday, June 1, 2021 @ 11:00 a.m. Total Number Specifications Mailed Out: 13 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 32 Georgia Procurement Registry: 537 Total packages submitted: 2 Total Noncompliant: 1 Page 1 of 1 American Architectuaral Design Specialties DBA Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 Great Southern Recreation 2441 Q Old Fort Pkwy #462 Murfreesboro, TN 37128 Evaluation Criteria Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized Pass/Fail PASS FAIL 2. Qualifications & Experience 30 30 3. Project Approach 35 35 4. References 5 5 Within Richmond County 10 Within CSRA 6 Within Georgia 4 4 Within SE United States (includes AL, TN, NC, SC, FL) 2 · All Others 1 74 6. Presentation by Team 30 Lowest Fees 20 20 Second 12 Third 8 Forth 4 Fifth 2 Total Phase 2 - (Total Maximum Ranking 50) 20 94 Phase 1 Total - (Total Maximum Ranking 80) Vendors Phase 1 Evaluation Sheet #21-174 Design and Installation of a Splash Pad at McBean Community Center Augusta, GA - Recreation and Parks Department RFP Evaluation Meeting: Wednesday, June 23, 2021 @ 10:00 a.m. 5. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement DepartmentRepresentative:_______Nancy Williams___________________________________ Procurement Department Completion Date: 6/23/21 Phase 2 (Option - Numbers 6) Internal Use Only Total Cumulative Score (Maximum point is 130) Evaluator: Cumulative Date: 6/23/21 Total (Total Possible Score 130) Total (May not Receive Less Than a 3 Ranking in Any Category to be 7. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals) 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Public Service Committee Meeting 7/27/2021 1:00 PM Approve Award Recommendation RFP 21-174 for Splash Pad at the McBean Community Center Department:Parks and Recreation Department Presenter:Maurice McDowell Caption:Approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new splash pad at the McBean Community Center. This project went through the Procurement process as a Request for Proposals (RFP 21-174). Background:McBean was identified as an area for a Splash Pad during the SPLOST VII planning. The Recreation Department requested that the Procurement Department to submit a RFP for the system. Analysis:A RFP was issued by the Procurement Department for the services. Two vendors responded with only one vendor being compliant. The evaluation committee met to evaluate the proposal and has scored American Architectural Design Specialties, d.b.a. Playground Creations as the recommended vendor. We have reviewed the proposal and agree with the recommendation. This motion would allow Augusta, Georgia to move forward with installation of the Splash Pad at McBean Community Center. Financial Impact:The bid for the unit is $119,131.80. This funding will come from SPLOST VII. Alternatives:1. To approve 2. To move to no action Recommendation:1. To approve Funds are Available in the Following Accounts: Funding is available - SPLOST VII: GL 329-06-1110 JL 220- 05-7837 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/27/2021 1:00 PM Change Order #2 Reeves Construction Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve Change Order 2 to Reeves Construction Company's Contract in the amount of ($9,941.44). In addition to the cost associated with the Change Order #2, Reeves Construction contract time is increased by 5 calendar days. Background:This requested Change Order #2 includes contract changes to account for the additional cost of the directional boring required to construct and install the new runway edge light fixtures, conduit, and cable. In order to cover this additional cost, it also includes removal of all costs associated with the asphalt crack repair line item. As the project moved forward, it was determined that the underground in-field conditions relating to the existing edge light conduits and duct bank differed from that in the drawings. After discussing and reviewing multiple options with the contractor and weighing the time and cost associated with each option, it was decided between Reeves and Mead & Hunt that the least impactful option in both time and money was associated with the proposed option as follows: Contractor to offset new light can installation by 2.5 LF from the original location and core as per plan detail at new location. Contractor shall bore/drill approximately 30 LF from grass on outside of existing runway to location of each new light. Upon completion of runway milling and after evaluation of field conditions it was determined that asphalt crack repairs were not necessary, and that the asphalt overlay could be paved on the milled runway surface without performing any asphalt crack sealing. The removal of the entirety of the crack repair line item allows the Contractor to construct and install the new Runway edge light conduit, cable, and fixtures per the discussed changes with no added costs to the contract. It was agreed upon by Reeves and Mead & Hunt to remove the asphalt crack sealing line item from the project. This option requires an additional 5 working days to the existing contract time. Attached to this change order is the letter from the Contractor describing the options presented. The original contract value for Reeves Construction Company is $2,283,980.30. It is hereby requested that the Augusta Commission approve this Change Order #2 in the amount of ($9,941.44) allowing Augusta Regional Airport to amend Reeves Construction Company’s contract total to $2,298,678.37 for this Project. Analysis:This Change Order will result in a Net Decrease of 0.4%. This project is a GDOT funded project and is funded at a 75/25% split. This Change Order has been reviewed by Ms. Rachel Mack. Financial Impact:Net decrease of 0.4%. Alternatives:To Deny Recommendation:Aviation Commission is requesting approval. Was approved by the Aviation Commission on June 30, 2021. Funds are Available in the Following Accounts: 551081305-5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/27/2021 1:00 PM Contract Amendment #1- McCarthy Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the Contract Amendment #1 to McCarthy Improvement Company's Contract to re-assign all services previously agreed to and contracted for the Commercial and General Aviation Apron Rehab Phase III Project to C.W. Mathews Contracting Company, Inc. Background:On May 11, 2021, McCarthy Improvement Company Inc. provided Notice to the Augusta Regional Airport detailing their sale of their Southeast Division’s assets and equipment to C.W. Matthews Contracting Co. Inc. Included in the transfer of assets was the Commercial and General Aviation Apron Rehabilitation – Ph III project. McCarthy asked for the allowance to transfer these assets to C.W. Matthews. This transfer was to be done so that there would be minimal disruption to the project. The closing of this sale was scheduled to occur May 21, 2021. At this time, McCarthy asked for the assignment (attached) to be transferred at the time of sale whereupon C.W. Matthews would assume all obligation and liabilities under the existing contract. Augusta Regional Airport received this assignment request and asked Ms. Rachel Mack to provide feedback and provide documents to execute the assignment request and contract amendment. Ms. Mack provided the First Amendment to the Contract (attached), one requiring approval and one not, along with the Consent of Assignment (attached). This project has remained within budget and is slated to be completed prior to the scheduled completion date. Analysis:At the time of sale, C.W. Matthews will and has assumed all obligations and liabilities of the McCarthy contract under this virtue of sale. The current contract for the Apron Phase III Rehabilitation is $4,451,938.91. Financial Impact: At the time of sale, C.W. Matthews will and has assumed all obligations and liabilities of the McCarthy contract under this virtue of sale. The current contract for the Apron Phase III Rehabilitation is $4,451,938.91. Alternatives:To deny Recommendation:It is hereby requested that the Augusta Commission approve this Contract Amendment #1, to McCarthy Improvement Company Inc.’s Contract to reassign all services previously agreed to and contracted for the Commercial and General Aviation Apron Rehabilitation – Phase III project to C.W. Matthews Contracting Co. Inc. as approved on June 30, 2021 by the Augusta Aviation Commission. Funds are Available in the Following Accounts: 551081302-5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/27/2021 1:00 PM Establishment of cigar lounges. Department:Augusta Commission Presenter: Caption:Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (Requested by Commissioner Jordan Johnson - referred from July 14 Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee----7- Public Services Committee AGENDA" ITEM REQUEST FORM Commission meetings: First and third TuesdaS.s of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for ludividuaVPresenter Making the Request: Name: Address: Telephone Number: Fax Number: E-Mail Address: opic of Discussion to placed on the A Administrative Services Committee Engineering Services Committee Finance Committee Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706-821-1820 Fax Number: 706-821-f 838E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s Office no later than 9:00 a.m. on the Thursday preceding the Commission or Committee meeting of the following week. A five-minute time limit will be allowed for presentations. Public Service Committee Meeting 7/27/2021 1:00 PM Fishing Day Department: Presenter: Caption:Discuss with Parks and Recreation the possibility of organizing a Fishing Day for city youth at the Mayor's Fishing Hole or Diamond Lakes. (Requested by Commissioner John Clarke - referred from July 14 Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service committee Meeting commission chamber - 7ll4l20zl ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Johnson, vice chairman; Clarke and Sias, members. Absent: Hon. Frantom, Chairman. PUBLIC SERVICES 1. New Location: A.N. 2l-20: A request by Ryan Thomas Zadina for a retail Item package Beer & Wine'License to be used in connection with Express Lottery Action: located at3252 Wrightsboro Rd. District 2. Super District 9. Approved Motions Motion Motion TextI ype Motion to ^ aDDrove.APProve vlotion passes 3-0. Motions $otion Motion Textr ype Motion to ^ aDprove.APProve Motion passes 3-0. Made By Seconded By Commissioner Commissioner Sammie Sias Jordan Johnson Passes Made By Commissioner Sammie Sias Seconded By Commissioner Jordan Johnson Motion Result Motion Result Passes 2. New Location: A.N.2l-21: A request by Tyson T. Denizhan for an on Item premise consumption Beer & Wine License to be used in connection with Action: Ephesus Med, LLC located at 3102 Washington Rd A. District 7. Super Approved District 10. 3. New Location: A.N. 2l-22: A request by Vincent Ingallinera for an on Item premise consumption Incidental Beer & Wine License to be used in Action: connection with Source Code Escape Games located at 1025 Broad Street. Approved District 1. Super District 9. Motions Motion Motion Text't.ype Motion to . aDDrove.APProve vtotion Passes 3-0. Made By Seconded By Commissioner Commissioner Sammie Sias Jordan Johnson Passes Motion Result Motion Result Motion Result 4. Existing Location: A.N. 2l-23: A request by Naveed H. Gojali for a retail Item package Beer & Wine License to be used in connection with Gate Two Stop N Action: Shop located at2985 Gordon Hwy. District 3. Super District 10. Approved 5. Discussion: A request by Dorothy J. Smith for a Massage Operator License to Item be used in connection with Massage CSRA located at 3933 Wrightsboro Rd. Action: District 3. Super District 10. Approved Motions ryJ:" Motion Text Made By Seconded By Motion to. aoDrove.APProve vtotio, Passes 3-0. Motions ryJ:" Motion Text Made By seconded By Motion to ^ aDDrove.APProve vtotion Passes 3-0. Commissioner Commissioner Sammie Sias Jordan Johnson Passes Commissioner Commissioner Sammie Sias Jordan Johnson Passes 6. Motion to approve submittal of the funding proposal for Federal Transit Item Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Action: Disabled Persons to the Georgia Department of Human Services and Central Approved Savannah River Area - Agency on Aging. Motions Motion;1"""" Motion Text Made By MotionI ype Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes John clarke Sammie Sias Passes 3-0. 7. Request Commission approval to enter into Phase V contract with MCCi, LLC Item as a sole source vendor for the amount of 'not to exceed $90,000.00' for the Action:purpose of digitizing and indexing historic building plans. Approved Motions Y:tl"' Motion Text Made By seconded By MotionlYPe -''-"- -r vvlvuslq sJ Result Motion to i Approve il5,',1],'r^,., i"nTt',r#J.' S;#,#,,'j'Jl*.' passes 3_0. 8. Initiate blight ordinance inspections on Cardinal Regency Mall LLC Item properties at 1200 Gordon Hwy. and2810 Regency Blvd. (Requested by Action: Commissioner John Clarke) Disapproved Motions Motion Text Made By Seconded By Motion Result Motion to Approve ix3ffi"* itJ#ti::';J" i",rm:iffiL Fa,s t-2. 9. Motion to amend smoke free ordinance to allow for the establishment of Item cigar lounges. (Requested by Commissioner Jordan Johnson) Action: Rescheduled Motions Motion Motion Text Made Seconded Motion r YPe By By Result This item will be referred to the next committee meeting due to the lack of a quorum. 10. Motion to approve the Daniel Field Airport receiving a l00o/o federal grant ltem from the American Rescue Plan Act (ARPA) and approval of the mayor Action: signing a resolution acknowledging the acceptance of said funding. Approved Motions Motion Motion Text Made By seconded By Motion Type lvrt'f,r,tt t sar rvr4uv pJ Result Motion to a -^-^-^^--^ approve. Commissioner CommissionerApprove ilotion Passes John clarke Sammie Sias Passes 3-0. 11. Motion to approve the Change Order #2 S.D. Clifton Baggage Handling Item Replacement Project in the amount of $5,626.00 and a 14 day addition to the Action: contract time. APProved Motions Motion Motion Text Made By seconded By Motion Type rvrvtrvrt r va! Result Motion to ^ approve. Commissioner CommissionerApprove iltotion passes John clarke Sammie Sias Passes 3-0. 12. Motion to approve the purchase of a second exit lane egress tunnel unit and ltem to authorize staff to amend the original purchase order to reflect the total Action: costs of two (2) units. Requested by Augusta Aviation Commission. Approved Motions Motion Motion Text Made By Seconded By Motion Type rvrvarv' r lar Result Motion to a.-.--.--- approve. Commissioner CommissionerApprove iltotion Passes John clarke sammie sias Passes 3-0. 13. Discuss with Parks and Recreation the possibility of organizing a Fishing ItemDay for city youth at the Mayor's Fishing Hole o.-Diu*o-nd Lakes. Action:(Requested by Commissioner John Clarke) Rescheduled Motions Motion rafi^- rn^_a Made Seconded Motion-___^-- Motion TextrYPe By By Result It was the consensus of the committee that this item be referred to the next committee meeting without objection. 14. Motion to approve the minutes of the Public Services Committee held on ltemJune 8,2021. Action: Approved Motions Motion; ""'"" Motion Text Made By Seconded By Motion t ype P*luuuutr ,J Result Motion to Approve ffi3,',Xl'ru,,., ,t""#tili"J" ff##,'j'Ji*.' passes 3-0. 15. Discuss noise ordinance and fireworks that are not being followed. Item(Requested by Commissioner Catherine S. McKnight) Action: Approved Motions Y::tim Motion Text Made Seconded MotionrYPe By By Result It was the consensus of the committee that this item be received as information without objection. www.augustaqa.gov Public Service Committee Meeting 7/27/2021 1:00 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on July 14, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PI # 0017893-PLN Page 1 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) METROPOLITAN TRANSPORTATION PLANNING (MPO) SERVICES CONTRACT AUGUSTA REGIONAL TRANSPORTATION STUDY (ARTS) FHWA METROPOLITAN PLANNING PROGRAM PLANNING (PL) FUNDS FISCAL YEAR (FY) 2022 CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 20.205 FEDERAL-AID PARTICIPATING PROJECT PI Number: 0017893-PLN Contract ID: TBD Federal Share 80% $387,472.35 Local Match Share 20% $96,868.10 Total Contract Cost $484.340.45 PI # 0017893-PLN Page 2 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) METROPOLITAN TRANSPORTATION PLANNING SERVICES CONTRACT Between the DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA ONE GEORGIA CENTER, 600 WEST PEACHTREE STREET NW ATLANTA, GEORGIA 30308 and the AUGUSTA REGIONAL TRANSPORTATION STUDY THIS AGREEMENT is made and entered into this day of , 2021, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, hereinafter called the "DEPARTMENT", and the AUGUSTA REGIONAL TRANSPORTATION STUDY, organized and existing under the laws of the State of Georgia, hereinafter called the “DESIGNATED AGENCY". WHEREAS, the DEPARTMENT is recognized by the United States Department of Transportation as the agency responsible for cooperative, comprehensive, continuing transportation planning pursuant to the provisions of Fixing America’s Surface Transportation Act (FAST Act) of 2015, 23 U. S. C. Section 134, the Federal Transit Act, 49 U.S.C. Section 5303; and relevant amendments and subsequent legislation pertaining thereto; and WHEREAS, the DEPARTMENT is authorized under O.C.G.A. § 32-2-2(7) to “accept and use federal funds…; and to do all things necessary, proper, or expedient to achieve compliance with the provision and requirements of all applicable federal-aid acts and programs”; and WHEREAS, the DEPARTMENT is responsible for developing a workable formula for distributing the apportionment of planning funds pursuant to 23 U.S.C § 104 (d); and WHEREAS, the DESIGNATED AGENCY is an approved metropolitan planning organization responsible for carrying out the transportation planning process in its urbanized area in accordance with 23 U.S.C. § 134; and PI # 0017893-PLN Page 3 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) WHEREAS, the DESIGNATED AGENCY has developed its Unified Planning Work Program for Fiscal Year 2022, which describes its transportation planning priorities for Fiscal Year 2022 that are funded by FHWA-PL and FTA 5303 planning funds; and WHEREAS, the DEPARTMENT desires to participate jointly with the DESIGNATED AGENCY to perform certain services, which will consist of providing the DESIGNATED AGENCY with information for the continuing transportation planning process as set forth in EXHIBIT D, “Work Program, Fiscal Year 2022” (hereinafter referred to as the "PROJECT"). NOW, THEREFORE, for and in consideration of the mutual promises, covenants, and contracts contained herein, and other good and valuable consideration as set out hereinafter, it is agreed by and between the DEPARTMENT and the DESIGNATED AGENCY that: ARTICLE I SCOPE AND PROCEDURES The scope and procedure of the PROJECT shall be that stated in the Work Program, which is affixed to this Agreement under the label of EXHIBIT D, "Work Program - Fiscal Year 2022", the same as if fully set forth herein. The DESIGNATED AGENCY shall perform or cause to be performed the services to accomplish the PROJECT, the work for which is set forth in the aforementioned EXHIBIT D, “Work Program - Fiscal Year 2022”. The DESIGNATED AGENCY shall perform the PROJECT activities, and shall do so under such control and supervision by the DEPARTMENT as the DEPARTMENT may deem appropriate. The DEPARTMENT shall perform the services incumbent upon it as stated in EXHIBIT D, “Work Program - Fiscal Year 2022”. ARTICLE II EMPLOYMENT OF DEPARTMENT'S PERSONNEL The DESIGNATED AGENCY shall not employ any person or persons in the employ of the DEPARTMENT for any work required by the terms of this Agreement, without the written permission of the DEPARTMENT except as may otherwise be provided for herein. PI # 0017893-PLN Page 4 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE III REVIEW OF WORK Authorized representatives for the DEPARTMENT and the Federal Government may at all reasonable times review and inspect the PROJECT activities and data collected under this Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps, and computations, prepared by or for the DESIGNATED AGENCY, shall be made available to authorized representatives of the DEPARTMENT and representatives of the Federal Government for inspection and review at all reasonable times. Acceptance shall not relieve the DESIGNATED AGENCY of its professional obligation to correct, at its own expense, any of its errors in the work. ARTICLE IV AUTHORIZATION AND APPROVAL TIME IS OF THE ESSENCE TO THIS AGREEMENT. The DESIGNATED AGENCY shall initiate the work as described in Article I, Scope and Procedures, on July 1, 2021. The work outlined therein shall be completed no later than June 30, 2022. The work shall be carried on expeditiously and in accordance with the work schedule as set forth in EXHIBIT F, “Schedule – Fiscal Year 2022”, attached hereto and incorporated by reference. ARTICLE V RESPONSIBILITY FOR CLAIMS AND LIABILITY The DESIGNATED AGENCY shall be responsible for any and all damages to property or persons and shall save harmless the DEPARTMENT, its officers, agents and employees from all suits, claims, actions, or damages of any nature whatsoever resulting from the negligence of the DESIGNATED AGENCY in the performance of work under this Agreement. ARTICLE VI COMPENSATION A. Total Cost 1. The DEPARTMENT and the DESIGNATED AGENCY agree that the total estimated allowable cost for the completion of the PROJECT, as shown in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, attached hereto and incorporated herein by reference, is FOUR HUNDRED EIGHTY-FOUR THOUSAND THREE HUNDRED FORTY PI # 0017893-PLN Page 5 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) DOLLARS AND FORTY-FIVE CENTS ($484,340.45). It is agreed that the amount which the DEPARTMENT shall be obligated to pay is eighty percent (80%) of the total cost, which represents the Federal Share of the cost of the PROJECT up to THREE HUNDRED EIGHTY-SEVEN THOUSAND FOUR HUNDRED SEVENTY-TWO DOLLARS AND THIRTY-FIVE CENTS ($387,472.35). However, if the total of the actual allowable cost for the PROJECT is less than the total estimated allowable cost, then it is further agreed that the DEPARTMENT shall be obligated to pay only the 80% Federal Share of the actual allowable cost incurred. In no event shall the DEPARTMENT be obligated to pay more than the maximum Federal share of $387,472.35. In no event shall the DEPARTMENT be required to pay the Federal Share, if the Federal Share is not provided to the DEPARTMENT by the Federal Highway Administration. 2. The DESIGNATED AGENCY shall be obligated to pay twenty percent (20%) of the total allowable cost, which represents the Local Match rate of the cost of the PROJECT up to NINTY-SIX THOUSAND EIGTH HUNDRED SIXTY-EIGHT DOLLARS AND TEN CENTS ($96,868.10). However, if the total of the actual allowable cost for the PROJECT is less than the total estimated allowable cost, the DESIGNATED AGENCY shall pay a 20% Local Match rate of the actual allowable cost incurred. In no event shall the DESIGNATED AGENCY be obligated to pay more than the maximum Local Match of the Federal Share ($96,868.10). Any portion of the Local Match may consist of “soft” match and/or “in-kind” services as referenced in Title 23, Part 420, Subchapter E of the Code of Federal Regulations (“C.F.R.”), “Planning and Research Program Administration”, and 2 C.F.R., Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, and all other relevant sections of Federal law, Federal regulations and Federal guidance applicable to the subject, as appropriate, in lieu of a traditional cash match. The Local Match total of any traditional cash match and any “soft” match and/or “in-kind” services must constitute 20% of the cost of the PROJECT up to $96,868.10 or a 20% match rate of the allowable cost incurred. PI # 0017893-PLN Page 6 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) B. Allowable Costs Allowable costs shall include both direct and indirect costs incurred by the DESIGNATED AGENCY, which is provided for in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, “and subject to the maximum limitation prescribed in Subsection A of Article VI and the limitations outlined below: 1. Direct Cost The DEPARTMENT shall pay to the DESIGNATED AGENCY for the performance of this Agreement an amount equal to such direct costs as are incurred by the DESIGNATED AGENCY and are chargeable to the PROJECT under generally accepted accounting principles and as allowed in 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, and not prohibited by the laws of the State of Georgia, including salaries and wages, and the cost of travel, and other miscellaneous direct costs incurred by the DESIGNATED AGENCY. As specified in Article X, the validity of the direct costs may be verified from the cost records of the DESIGNATED AGENCY by authorized representatives of the DEPARTMENT and the Federal Government as the work progresses, and in any event, before final settlement of the DESIGNATED AGENCY’S costs under the terms of this Agreement or amendments hereto. The cost of any nonexpendable tools, instruments, or equipment used in the execution and performance of the PROJECT shall not be an allowable direct cost when such items are of the nature and kind of tools, instruments or equipment normally and generally used in an office or laboratory, provided however that the cost of data processing equipment shall be an allowable expense when such expenditure complies with the provisions of 2 C.F.R. § 200 (“Uniform Grant Guidance”) and is specifically detailed in EXHIBIT D, “Work Program - Fiscal Year 2022”, and EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, of this Agreement. If at any time during the duration of the useful life of the PROJECT’s data processing equipment the DESIGNATED AGENCY fails to utilize such equipment for the purpose of accomplishing the PROJECT the DEPARTMENT at its discretion may require the DESIGNATED AGENCY to remit to the DEPARTMENT 100% of the DEPARTMENT’S Federal and State Share of the fair market value, if any, of such equipment. For the purpose of this Article, the fair market value shall be deemed to be the value of the equipment as determined by an appraisal conducted as soon as feasible after PI # 0017893-PLN Page 7 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) such withdrawal or misuse occurs or the actual proceeds from the public sale of such equipment, whichever is approved by the DEPARTMENT. The rate of compensation for work performed on the PROJECT by a professional staff member or employee of the DESIGNATED AGENCY shall not exceed the salary rate that is applicable to said person's other activities for the DESIGNATED AGENCY. Charges for salaries and wages of the individuals will be supported by time and attendance and payroll distribution records. Premiums pay for overtime, extra-pay shifts, and multi-shift work are not reimbursable under this Agreement unless such costs are included in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, or unless such costs have been given prior written approval by the DEPARTMENT. No expense for travel outside the State of Georgia shall be an allowable direct cost under this Agreement unless such travel is listed in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, or approved in advance by the DEPARTMENT. Staff from the DESIGNATED AGENCY seeking travel approval should submit the details for the requested travel expenses to the DEPARTMENT in advance and must include information on how the travel request will benefit the transportation planning process of the DESIGNATED AGENCY. In addition, all expenses for food, fuel, mileage, and lodging accommodations incurred from travel within or outside of the State of Georgia shall be limited to the currently approved amounts posted on the United States General Services Administration (GSA) website for the corresponding geographic location. 2. Indirect Costs The DEPARTMENT shall reimburse the DESIGNATED AGENCY for such indirect costs as are properly chargeable to the PROJECT under generally accepted accounting principles and as allowed in 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, and not prohibited by the laws of the State of Georgia. Fringe benefits shall be reimbursed at a provisional overhead rate of 27.25% of the amount paid as direct salaries and wages to persons employed by the DESIGNATED AGENCY on the PROJECT. Indirect Personnel cost shall be reimbursed at a provisional overhead rate of 78.14% of the amount paid as direct salaries, wages and fringe benefits to persons employed by the DESIGNATED AGENCY that are chargeable to the PI # 0017893-PLN Page 8 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) PROJECT. Upon completion of the PROJECT, the DEPARTMENT will determine the final payment for indirect costs by the audit of the DESIGNATED AGENCY’S accounts to establish the actual allowable overhead rate experienced during the period of performance of this Agreement. The DESIGNATED AGENCY understands and agrees that the DEPARTMENT may accept, in lieu of its own audit, a federal audit, or an audit by an independent accountant or accounting firm. The audit of an independent accountant or accounting firm shall be made and reported in accordance with audit requirements, 2 C.F.R. Part 200. The DESIGNATED AGENCY shall ensure that the independent accountant or accounting firm shall make available upon request to authorized representatives of the DEPARTMENT all audit work papers pertaining to this AGREEMENT to determine said final payment for indirect costs. In the event the DESIGNATED AGENCY’S actual allowable overhead rate during the period of this Agreement is less than the provisional overhead rate established herein, the DESIGNATED AGENCY shall reimburse the DEPARTMENT the difference between the indirect cost actually paid and the actual allowable indirect cost as determined by the final audit in accordance with the provisions of this Article. The DESIGNATED AGENCY further agrees that the decision of the DEPARTMENT in the establishment of the actual allowable overhead rate for final payment of indirect costs shall be final. The validity of these indirect cost payments may be verified from the indirect cost records of the DESIGNATED AGENCY by authorized representatives of the DEPARTMENT and the Federal Government as the work progresses and in any event before the final settlement of the DESIGNATED AGENCY’S costs under this Agreement or amendments hereto. PI # 0017893-PLN Page 9 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE VII SUBSTANTIAL CHANGES If prior to the satisfactory completion of the services under this Agreement, the DEPARTMENT materially changes the scope, character, complexity, or duration of the services from those required under the Basic Agreement, a supplemental agreement shall be executed between the parties. Minor changes that do not involve changes in compensation, the Scope and Procedure, the extension of the term, or the goals and objectives of the PROJECT may be made by written notification of such change by either party with the written approval of the other party. ARTICLE VIII PARTIAL PAYMENT The DESIGNATED AGENCY shall submit to the DEPARTMENT itemized vouchers showing, in reasonable detail, the actual allowable costs per work element, incurred by the DESIGNATED AGENCY on the PROJECT for the voucher period. A summary of the cost breakdown and work progress for each work element shall accompany each voucher. Upon the basis of its review of such vouchers, the DEPARTMENT may, at the request of the DESIGNATED AGENCY, make payment to the DESIGNATED AGENCY as the work progresses but not more often than four times during the fiscal year. The vouchers shall be numbered consecutively, and subsequent vouchers shall be submitted every three months, but no later than forty-five (45) days after the end of each quarter, until the PROJECT is completed. Payment shall be made in the amount of sums earned, less previous partial payments. PI # 0017893-PLN Page 10 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE IX FINAL PAYMENT IT IS FURTHER AGREED that upon satisfactory completion by the DESIGNATED AGENCY and acceptance by the DEPARTMENT of the work described in Article I of this Agreement, the DESIGNATED AGENCY shall submit to the DEPARTMENT a written submission for a final payment not more than forty-five (45) days after the completion date of the PROJECT. Upon receipt of any final written submission by the DESIGNATED AGENCY, the DEPARTMENT shall pay the DESIGNATED AGENCY a sum equal to one hundred percent (100%) of the allowable cost set forth herein less the total of all previous partial payments, paid or in the process of payment. The DESIGNATED AGENCY agrees that acceptance of this final payment shall be in full and final settlement of all claims arising against the DEPARTMENT for work done, materials furnished, costs incurred, or otherwise arising out of the Agreement and shall release the DEPARTMENT from any and all further claims of whatever nature, whether known or unknown for and on account of said Agreement, and for any and all work done, and labor and materials furnished, in connection with the same. ARTICLE X MAINTENANCE OF CONTRACT COST RECORDS The DESIGNATED AGENCY shall maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred on the PROJECT and shall make material available at all reasonable times during this period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the DEPARTMENT, and the Federal Highway Administration and any reviewing agencies, and copies thereof shall be furnished upon request. The DESIGNATED AGENCY shall certify that items of equipment included indirect costs have been excluded from the indirect costs. The DESIGNATED AGENCY agrees that the provisions of this Article shall be included in any contracts it may make with any subcontractor, assignee, or transferee. PI # 0017893-PLN Page 11 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE XI SUBCONTRACTS, ASSIGNMENT, OR TRANSFER RESTRICTIONS The DESIGNATED AGENCY agrees not to assign, sublet, or transfer any or all of its interest in the Agreement without the prior written approval of the DEPARTMENT and the Federal Highway Administration. The DESIGNATED AGENCY also agrees that all subcontracts shall be subject to the provisions contained in this Agreement. The DESIGNATED AGENCY also agrees that any subcontracts exceeding Ten Thousand Dollars ($10,000) in cost shall contain all the required provisions of this Agreement. All consultants hired by the DESIGNATED AGENCY shall be on the DEPARTMENT’S pre-qualified consultants list. ARTICLE XII USE OF DOCUMENTS The DESIGNATED AGENCY agrees that all reports, drawings, studies, specifications, estimates, maps, computations, and other data, prepared by or for it under the terms of this Agreement shall be made available to the DEPARTMENT and the Federal Highway Administration at all reasonable times during the period of the Agreement and upon termination or completion of the work. The DEPARTMENT shall have the right to use the same without restriction or limitation and without compensation to the DESIGNATED AGENCY other than that provided for in this Agreement. ARTICLE XIII TERMINATION The DEPARTMENT reserves the right to terminate this Agreement at any time for just cause, or for any cause, upon 30 days written notice to the DESIGNATED AGENCY, notwithstanding any just claims by the DESIGNATED AGENCY for payment of services rendered prior to the date of termination. Should the work under this Agreement be terminated by the DEPARTMENT pursuant to this Article, final payment to the DESIGNATED AGENCY shall be made in the amount of sums earned, less previous partial payments. Any work elements that are incomplete by the termination date shall be reimbursed based upon the percentage of work completed for said work element(s). PI # 0017893-PLN Page 12 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE XIV PUBLISHED REPORTS It is agreed that articles, papers, bulletins, data, studies, statistics, interim or final reports, oral transmittals or any other materials reporting the plans, progress, analyses, results, or findings of work conducted under this Agreement shall not be presented publicly or published without prior written approval by the DEPARTMENT. It is further agreed that all published reports shall include a disclaimer provision on the cover or title page in the following form: "The opinions, findings, and conclusions in this publication are those of the author(s) and not necessarily reflect the official views or policies of those of the Department of Transportation, State of Georgia, or the Federal Highway Administration. This publication does not constitute a standard, specification, or regulation." All reports published by the DESIGNATED AGENCY shall contain a credit reference to the Federal Highway Administration such as: "Prepared in cooperation with the Department of Transportation, State of Georgia, and the Federal Highway Administration." It is further agreed that any information concerning the PROJECT, its conduct, results or data gathered or processed shall not be released other than as required under the Georgia Open Records Act, O.C.G.A. § 50-18-70, et seq. Any request directed to the DESIGNATED AGENCY pursuant to the Georgia Open Records Act, for documents or information that are either received or maintained by the DESIGNATED AGENCY in the performance of the work under this Contract, for or on behalf of the DEPARTMENT, shall be released pursuant to the provisions of the Act. Further, the DESIGNATED AGENCY agrees to consult with the DEPARTMENT prior to releasing the requested documents, where required by the DEPARTMENT. PI # 0017893-PLN Page 13 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE XV COPYRIGHTING The DESIGNATED AGENCY shall be free to copyright material developed under this Agreement with the provisions that the DEPARTMENT and the Federal Highway Administration reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, the work for government purposes. ARTICLE XVI COVENANT AGAINST CONTINGENT FEES The DESIGNATED AGENCY shall comply with all relevant federal, state and local laws. The DESIGNATED AGENCY warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the DESIGNATED AGENCY, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the DESIGNATED AGENCY, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the DEPARTMENT shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE XVII CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Fulton County, Georgia, and all questions of interpretation and construction shall be governed by the laws of the State of Georgia. ARTICLE XVIII COMPLIANCE WITH APPLICABLE LAW A. The undersigned certify that the provisions of the Official Code of Georgia Annotated (“O.C.G.A.”), Sections 45-10-20 through 45-10-28, relating to conflict of interest, have been complied with in full. PI # 0017893-PLN Page 14 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) B. It is further agreed that the DESIGNATED AGENCY shall comply with and shall require its subcontractors to comply with the regulations for compliance with Title VI of the Civil Rights Act of 1964 as amended, and 23 C.F.R. Part 200 as stated in APPENDIX A, “Notice Of Contractors, Compliance With Title VI Of The Civil Rights Act Of 1964”, of this Agreement. C. It is further agreed that and certified by the DESIGNATED AGENCY that neither it nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department or agency, and is eligible to receive the Federal funding assistance provided for in this Agreement, as provided for in APPENDIX B, “Certification Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters”. D. It is further agreed that and certified by the DESIGNATED AGENCY that the provisions of the O.C.G.A §§ 50-24-1 through 50-24-6, relating to the "Drug-Free Workplace Act", have been complied with in full as stated in APPENDIX C, “Drug-Free Workplace Certificate”. E. It is further agreed that and certified by the DESIGNATED AGENCY that the provisions of the O.C.G.A § 13-10-91, relating to the “Georgia Security and Immigration Compliance Act” have been complied with in full as stated in APPENDIX D, “Georgia Security And Immigration Compliance Act Affidavit”. F. It is further agreed and certified that, pursuant to O.C.G.A § 50-5-85, the DESIGNATED AGENCY is not currently engaged in and agrees that for the duration of this Agreement, it will not engage in a boycott of Israel. G. The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. ARTICLE XIX AUDITS OF COST RECORDS The DEPARTMENT shall have the right to perform an audit of all documents and records pertaining to costs incurred on this PROJECT for a period of three (3) years after the final payment under Article IX is made by the DEPARTMENT to the DESIGNATED AGENCY under this Agreement. If PI # 0017893-PLN Page 15 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) requested, the DESIGNATED AGENCY shall assist in making the result of the audit performed pursuant to 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” available to the DEPARTMENT. To the extent such audit is applicable, the DEPARTMENT, in its sole discretion, may agree to accept the Single Audit in lieu of its audit as herein allowed. Further, the DESIGNATED AGENCY agrees to reimburse the DEPARTMENT for the DEPARTMENT's share of any and all costs disallowed as a result of either the Single Audit or by the audit allowed hereunder by the DEPARTMENT, unless the cost was incurred due to reliance of DEPARTMENT guidance. ARTICLE XX INSURANCE By execution of this agreement, the DESIGNATED AGENCY certifies to the DEPARTMENT that it and any subcontractors or consultants will maintain the following minimum amounts of insurance: A. Workmen’s Compensation Insurance in accordance with the laws of the State of Georgia. B. Public Liability Insurance as follows: 1. Each Occurrence Limit: $1,000,000.00 2. Personal Injury/Death Limit: $1,000,000.00 3. General Aggregate Limit: $2,000,000.00 4. Products/Completed Ops.: $2,000,000.00 Aggregate Limit 5. Automobile Liability Limit: $1,000,000.00 (Combined Single Limit) 6. Umbrella Liability: $2,000,000.00 Insurance shall be maintained in full force and effect during the life of the contract, or amendments hereto, and shall protect the DESIGNATED AGENCY, its employees, agents and representatives from claims for damages, for personal injury, and death and for damages arising in any manner from the negligent or wrongful acts or failures to act by DESIGNATED AGENCY, its employees, agents, or representatives in the performance of the work covered by the contract, or amendments hereto. PI # 0017893-PLN Page 16 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) IN WITNESS WHEREOF, said parties have hereunto set their hands and affixed their seals the day and year above first written. GEORGIA DEPARTMENT OF TRANSPORTATION Commissioner ATTEST: Treasurer AUGUSTA REGIONAL TRANSPORTATION STUDY Director IN THE PRESENCE OF: Witness Signed, Sealed and Delivered This ______ day of _______________, 2020 in the presence of: NOTARY PUBLIC I attest that the corporate seal attached to this document is, in fact, the seal of the Corporation executing this Document does, in fact, occupy the official position indicated and is duly authorized to execute such document on behalf of this Corporation. ATTEST: ______________________________ ______________________________ Federal Employee Tax No.: PI # 0017893-PLN Page 17 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT A Certification of Designated Agency I hereby certify that I am the DIRECTOR and duly authorized representative of the Augusta Regional Transportation Study, whose address is 535 Telfair Street, Augusta, Suite 300, GA 30901, and that neither I nor the entity I here represent has: (a)Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above commission to solicit or secure the Agreement. (b)Agreed, as an express or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person in connection with carrying out the Agreement, or (c)paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above commission) any fee, contribution, donation, or consideration of any kind, or in connection with, procuring or carrying out the Agreement; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the Georgia Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with the Agreement involving the participation of Federal-Aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) Signature of Authorized Representative Type or Print Name Robert H. Sherman, III PI # 0017893-PLN Page 18 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT B Certification of Department of Transportation of the State of Georgia I hereby certify that I am the COMMISSIONER of the Department of Transportation of the State of Georgia and that the above Planning Commission in EXHIBIT A or its representative has not been required, directly, or indirectly, as an express or implied condition in connection with obtaining or carrying out this Agreement to: (a) Employ or retain, or agree to employ or retain, any firm or person, or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished the Federal Highway Administration, U. S. Department of Transportation, in connection with this Agreement involving the participation of Federal- Aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. ___________________________________ __________________________________ (Date) Commissioner PI # 0017893-PLN Page 19 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT C Federal Award Identification Required Elements 1. Sub-recipient Name: AUGUSTA REGIONAL TRANSPORTATION STUDY 2. Sub-recipient’s DUNS Number (Data Universal Numbering System, required under 2 C.F.R. § 200.32): #073438418 3. Federal Award Identification Number: PI# 0017893 4. Federal Award Date (2 CFR 200.39, date when the federal award is signed by the federal awarding agency): TBD 5. Sub-award Period of Performance start and end date: July 1, 2021 - June 30, 2022 6. Amount of federal funds obligated by this action: $387,472.35 7. Total amount of the federal funds obligated to sub-recipient: $387,472.35 8. Total Amount of the federal award: $387,472.35 9. Federal Award Project Description (as required under the Federal Funding Accountability and Transparency Act): Metropolitan Transportation Planning Services Contract for THE AUGUSTA REGIONAL TRANSPORTATION STUDY - FY 2021 10. Name of Federal Awarding Agency: Federal Highway Administration 11. Pass-through entity: Georgia Department of Transportation’s Office of Planning 12. Contact information for the awarding official: FHWA Georgia Division, 61 Forsyth Street, Suite 17T100, Atlanta, GA 30303 13. CFDA Number and Name: 20.205 14. Is this a Research and Development Project? NO 15. Indirect cost rate if used (2C.F.R. § 200.414): 78.14% PI # 0017893-PLN Page 20 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT D Work Program - Fiscal Year 2022 13 WORK ELEMENT 1 – ADMINISTRATION TASK 1.1 - Program Coordination Purpose: Complete all the basic activities needed to coordinate the work of ARTS participants and ensure compliance with all federal and state requirements. Previous Work 1. Coordinated work among study participants, governments, and citizens; including agenda items for ARTS South Carolina Policy Subcommittee. 2. Monitored work program schedule. 3. Updated staff work program for APDD to reflect UPWP tasks. 4. Organized ARTS Committee agenda and meetings. 5. Prepared minutes for the CAC, TCC, and PC meetings held during each quarter. 6. Approved meeting minutes from previous meetings and approval during each meeting. 7. Updated the Memorandum of Understanding (MOU), TCC, CAC, and PC By-Laws and membership lists. 8. Updated the Procedures Manual that includes the MOU, By-Laws for each committee, membership lists, meeting calendar, current TIP, and UPWP. 9. Created and disseminated newsletters for existing and new committee members. FY 2022 Work Activities and Schedule: Activities under this work element include, but are not limited to the following: ACTIVITY EXPECTED COMPLETION DATE 1. Coordinate work among study participants, governments, and citizens. Monthly & Quarterly FY 2022 Quarterly reports due on the 15th day following the last day of the month. 2. Monitor the work program schedule. 3. Provide progress reports to all ARTS committees. 4. Organize ARTS Committee meetings and preparing minutes of those meetings. 5. Update ARTS Policy and Procedures Manual and ARTS committees’ membership list. 6. Travel to meetings with ARTS participants, as well as other transportation related meetings or conferences. 7. Amend the transportation planning process in response to changes in federal laws and regulations. 8. Submit progress reports with quarterly requisitions and a year-end progress report with the final requisition. 9. Implement Continuity of Operations Plan (COOP) for ARTS and identify gaps and areas needing improvements to ensure continuous operations in the event of a catastrophe. Schedule TBD to coincide with County Emergency Management Agency (EMA) training or drills 14 Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $49,600.00 $49,600.00 APDD (GA PL Match) $12,400.00 $12,400.00 FHWA (SC PL) $6,000.00 $45,000.00 $51,000.00 ACPDD (SC PL Match) $1,500.00 $11,250.00 $12,750.00 TOTAL $69,500.00 $56,250.00 $125,750.00 TASK 1.2 - Training & Employee Education Purpose: Expand the working knowledge of transportation planning methods, tools, techniques, and procedures of the staff members involved in ARTS activities. Previous Work 1. Staff participated in conferences and work sessions sponsored by the Georgia Chapter of American Planning Association (GAPA), the Georgia Association of Metropolitan Planning Organizations (GAMPO), as well as the quarterly Augusta - GDOT breakfast meetings and the periodic GDOT construction work program meetings. 2. Staff also attended workshops and stakeholder meetings sponsored by FHWA, GDOT, and the annual GAMPO conference. 3. ARTS staff participated in additional training, meetings, conferences, and workshops. FY 2022 Work Activities and Schedule 1. Attend transportation planning related webinars, seminars, conferences, and meetings as opportunities arise. 2. Participate in educational opportunities related to topics covered by other work elements in the UPWP. Examples include GDOT training classes, the annual GAMPO conference and work session, FHWA workshops and National Transit Institute (NTI) training courses, the annual South Carolina MPO/Council of Governments (COG) conference, the annual American Planning Association (APA) Conference – SC Chapter, the Annual Training Conference sponsored by TASC and mandatory continued education for planning staff as required by the South Carolina State Legislature. ACTIVITY EXPECTED COMPLETION DATE 1. 2021 Georgia Chapter of APA Fall Conference Sept/Oct 2021 2. 2022 Georgia Chapter of APA Spring Conference March/April 2022 3. South Carolina American Planning Association Conference Spring 2021 15 ACTIVITY EXPECTED COMPLETION DATE 4. Georgia Association of MPOs Business Meetings and Annual Conference TBD 5. Meetings/Workshops with GDOT, SCDOT, and FHWA On-Going 6. Transportation MPO Conference in Augusta, GA TBD Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE APDD ACPDD TOTAL FHWA (GA PL) $31,072.35 $31,072.35 APDD (GA PL Match) $7,768.10 $7,768.10 FHWA (SC PL) $6,000.00 $6,000.00 ACPDD (SC PL Match) $1,500.00 $1,500.00 TOTAL $38,840.45 $7,500.00 $46,340.45 TASK 1.3 - Unified Planning Work Program Purpose: The Unified Planning Work Program (UPWP) defines all ARTS planning activities undertaken in any fiscal year. The UPWP identifies the various agencies that will perform each activity and determine sources of funding for study activities. This document is prepared in conformance with Federal regulations. Activities involved in preparing the UPWP include: a review of planning issues; development of goals and objectives to address those issues; and development of planning programs that coincide with the stated goals and objectives. The planning programs must be assigned to the proper study participants and funding must be secured. Previous Work 1. FY 2022 UPWP was approved on February 25, 2021 (tentatively). 2. Tracked and documented UPWP work activities, budget, and expenses to produce quarterly reimbursement reports and performance reports. 16 FY 2022 Work Activities and Schedule: The following activities will be undertaken by Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD), and Lower Savannah Council of Governments (LSCOG) in developing the UPWP: ACTIVITIES EXPECTED COMPLETION DATE 1. Start Draft of FY 2023 UPWP Sept. 16, 2021 2. Complete Draft of FY 2023 UPWP Nov 12, 2021 3. Submit draft to Federal, State and Local agencies for comments Nov 15, 2021 4. Incorporate comments from reviewing agencies & other stakeholders Jan 19, 2022 5. E-mail revised Draft FY 2023 UPWP to state and federal agencies Jan 20, 2022 6. E-mail revised Draft FY 2023 UPWP to CAC/TCC/PC Jan 20, 2022 7. CAC /TCC endorses Final FY 2023 UPWP Feb 9, 2022 8. PC endorses Final FY 2023 UPWP March 3, 2022 9. Complete Resolution of Final FY 2023 UPWP March 3, 2022 10. Endorsement by GDOT March 18, 2022 11. Endorsement by FHWA/FTA April 4, 2022 12. E-Mail Final FY 2023 UPWP to state and federal agencies April 13, 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product(s): FY 2023 ARTS Unified Planning Work Program (UPWP) COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $800.00 $2,000.00 $2,800.00 ACPDD (SC PL Match) $200.00 $500.00 $700.00 TOTAL $21,000.00 $2,500.00 $23,500.00 17 WORK ELEMENT 2 – PUBLIC INVOLVEMENT TASK 2.1 - Community Outreach/Education Purpose: Provide information to ARTS participants and the public about the transportation planning process; to respond to requests for information from the public; and to foster valuable public input into all transportation plans, programs, and projects. Public involvement is an integral part of the success of the regional transportation planning process. The ARTS Public Participation Plan was adopted by the Policy Committee on June 4, 2007, and amended on September 6, 2012, and December 7, 2017. The Plan guides community outreach, education, and public input into the regional transportation planning process. It also includes the steps to be taken to consult with other interested parties that have a stake in the transportation planning process. A variety of outreach and educational techniques are employed to obtain public input including, but not limited to, publicizing proposed changes to ARTS documents through multiple media platforms. Previous Work 1. Distributed ARTS meeting agendas to stakeholders and all area media outlets. 2. Responded to requests for information/interviews from media outlets (print, TV, and radio). 3. Provided regular feedback to CAC on issues and concerns 4. Provided opportunities for public involvement for reviews and comments on amendments to the TIP and MTP per the procedures in the ARTS Public Participation Plan. 5. Published and distributed the ARTS newsletter. 6. Distributed ARTS information at other public meetings. 7. Updated the MPO website regularly with information on ARTS meetings, plans, and special studies. 8. Provided technical support to the TCAC of Augusta Transit. 9. Evaluated the effectiveness of existing public involvement techniques. 10. Responded to requests for information from the public and other stakeholders. FY 2022 Work Activities and Schedule: During this program year, the MPO staff will implement the strategies in the ARTS Participation Plan. Anticipated public outreach opportunities include the following: ACTIVITIES EXPECTED COMPLETION DATE 1. Public meetings for amendments and the annual update of the TIP. Prepare meeting summaries and respond to public questions. As Needed 2. ARTS Newsletter publication and dissemination. July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 18 ACTIVITIES EXPECTED COMPLETION DATE 3. Public meetings related to other ARTS Special Studies conducted during the program year. Prepare meeting summaries and respond to questions from the public. On-Going 4. Coordinate outreach activities with the Community Outreach Coordinator for Richmond County. On-Going 5. Placement of ARTS MPO documents in local libraries in the study area as reference periodicals. On-Going 6. Prepare public notices, flyers, press releases, and posters for public review meetings. Web site updates – Public meeting materials and Online Interactive Public Forum – ARTS TIP/MTP Interactive Transportation Projects. As Needed Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $2,000.00 $5,000.00 $6,800.00 ACPDD (SC PL Match) $500.00 $1,250.00 $1,750.00 TOTAL $22,500.00 $6,250.00 $28,750.00 19 WORK ELEMENT 3 – TRANSPORTATION DATA COLLECTION AND ANALYSIS TASK 3.1 - Socioeconomic Data/Environmental Justice Purpose: Maintain a comprehensive, current socioeconomic database for the transportation planning process. Activities under this work element will focus on maintaining and updating the socioeconomic data needed for the ARTS travel demand model and the provision of essential services to all under-served populations. The socioeconomic characteristics used in the ARTS travel demand model will be updated and major land-use data is analyzed to track changes to Traffic Analysis Zone (TAZ) centroids. Environmental Justice (EJ) data is used to assess the impact of transportation projects on all under-served populations. The basic socioeconomic data is aggregated at the traffic zone level. EJ data will be aggregated at the census tract level. The MPO, with assistance from Columbia County, Georgia, will continue to maintain the data for the Georgia portion of the study area. Aiken County and the LSCOG, with assistance from ARTS staff, will maintain the data for the South Carolina portion of the ARTS area. GDOT will continue to maintain the ARTS travel demand model. Previous Work 1. Requested and compiled annual socioeconomic data estimates, at the county and pertinent city level. 2. Initiated developing a regional GIS database of available data resources for transportation planning. 3. Collected new business licenses, construction permits, and school enrollment data to track employment and retail/commercial and non-retail traffic generators. FY 2022 Work Activities and Schedule: Activities under this work element focus on the socioeconomic data used and entered into the ARTS travel demand model. ACTIVITIES EXPECTED COMPLETION DATE 1. Estimate the updated population and housing based on building permit data. Specific dates are July 1st and January 1st. On-Going 2. Collect educational institution (i.e., school, college, etc.,) enrollment and employment figures and allocate to TAZs. March 2022 3. Collect the latest employment estimates and allocate to TAZs based on known/observed trends. April 2022 4. Compile latest Median Household Income Level estimates at the TAZ level. April 2022 5. Assess the impact of transportation projects on all under-served populations. As Needed 20 ACTIVITIES EXPECTED COMPLETION DATE 6. Update, implement, and monitor the EJ Plan through GIS data analysis and conduct the benefits/burden analysis relative to transportation improvement projects and capital public transit projects implemented within the MPO area. April 5, 2022 7. Develop Neighborhood Profiles for Augusta-Richmond County Before June 30, 2021 Work Schedule: July 1, 2021 - June 30, 2022 Product(s): 1. Annual Population and Land Development Growth Trends Report. 2. Updated Socioeconomic demographic data by TAZ for 2050 MTP Update COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD); Aiken County Planning and Development Department (ACPDD); Columbia County Planning Division (CCPD); City of Aiken, SC; North Augusta, SC; Edgefield County, SC; and, their member governments. FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $12,000.00 $12,000.00 APDD (GA PL Match) $3,000.00 $3,000.00 FHWA (SC PL) $1,200.00 $2,400.00 $3,600.00 ACPDD (SC PL Match) $300.00 $600.00 $900.00 TOTAL $16,500.00 $3,000.00 $19,500.00 21 TASK 3.2 - Land Use Monitoring Purpose: Maintain a current land use database for transportation planning processes. The land use information is useful in the annual update of socioeconomic estimates for the study areas. Planning Factors 1. Increase the safety of the transportation system for motorized and non-motorized users; 2. Increase the security of the transportation system for motorized and non-motorized users; 3. Protect and enhance the environment; promote energy conservation; improve the quality of life, and promote consistency between transportation improvements and state and local planned growth and economic development patterns; 4. Promote efficient system management and operation; 5. Emphasize the preservation of the existing transportation system; and, 6. Improve transportation system resiliency and reliability; reducing (or mitigating) the stormwater impacts of surface transportation. Previous Work 1. Tracked changes in land use based on the review of subdivision plans, site plans, zoning cases, and building permit activity. 2. Updated socioeconomic data estimates. 3. Continued to compile and update a spatial data analysis for changes in current land use (rezoning), and certificates of occupancy for residential and commercial development. FY 2022 Work Activities and Schedule: Activity under this work element will include an inventory of present land uses and an examination of future land use trends as necessary to integrate with the transportation planning process. ACTIVITIES EXPECTED COMPLETION DATE 1. Updated zoning and land use GIS data collected from regional partners. Previous year data archived. January - March, 2022 2. Update, implement and monitor the EJ Plan through GIS data analysis and conduct the benefits/burdens analysis relative to transportation improvement projects and capital public transit projects implemented within the MPO area. April 5, 2022 3. Produce ARTS MPO Annual Growth Trends Report April 25, 2022 4. Consolidate data into single regional land use GIS layer. April 25, 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. Annual Population and Land Development Growth Trends Report, GIS map shape files (all maintained in the transportation system database) and, the Augusta Data Enterprise. 2. 2023 Comprehensive Plan 22 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning & Development Department (APDD), Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,000.00 $8,000.00 APDD (GA PL Match) $2,000.00 $2,000.00 FHWA (SC PL) $5,200.00 $5,200.00 ACPDD (SC PL Match) $1,300.00 $1,300.00 TOTAL $10,000.00 $6,500.00 $16,500.00 23 TASK 3.3 - Transportation Surveys, Models and Analysis Purpose: To promote and encourage traffic safety throughout the ARTS area. To compile and distribute historical and current crash statistics and other data related to traffic safety to the public-at-large and state and local officials responsible for traffic and transportation safety. Previous Work 1. Compiled the most current crash data for Aiken, Columbia, Edgefield, and Richmond Counties. 2. Created frequency diagrams and prepared maps for the Traffic Safety Improvement Report (TSIR) 3. Coordinated with GDOT, SCDOT, and South Carolina Department of Public Safety (SCDPS) in collecting data for crash analysis. 4. Updated a regional GIS map of traffic crash locations. FY 2022 Work Activities and Schedule: This work element will be integrated with MTP, Performance-Based Planning, CMP, and TIP. ACTIVITIES EXPECTED COMPLETION DATE 1. Data collection for TAZ and 2050 MTP November 2021 2. Gather crash data from GDOT and SCDPS April 2022 3. Update Traffic Crash Data Analysis Report August 2022 4. Sort and compile data into the required format August 2022 5. Prepare GIS maps to be used in the report September 2022 6. Prepare draft Traffic Crash Data Analysis Report October 2022 7. Present results of Traffic Crash Data Analysis Report to ARTS committees December 2022 8. Prepare and publish final Traffic Crash Data Analysis Report February 2023 9. FY 2022 Amend MTP and/or TIP to incorporate new Intersection Improvement Projects As Needed Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. Updated Socio-economic demographic data by TAZ and traffic system data for 2050 MTP Update. 2. ARTS TSIR based on the most current available crash data. 3. Regional GIS map of traffic crash locations and intersections with annual report. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning & Development Department (APDD), Aiken County Planning and Development Department (ACPDD). 24 FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $12,000.00 $12,000.00 APDD (GA PL Match) $3,000.00 $2,000.00 FHWA (SC PL) $400.00 $2,400.00 $2,800.00 ACPDD (SC PL Match) $100.00 $600.00 $700.00 TOTAL $15,500.00 $3,000.00 $18,500.00 25 TASK 3.4 - Environmental Justice / Title VI Purpose: Identify residential, employment, and transportation patterns for access to essential services for all under-served populations, as defined under Executive Order 12898 and Title VI of the 1964 Civil Rights Act, and address those needs by increasing the partnerships with the organizations that serve them. The Title VI complaint process has been adopted by ARTS and AT. This ensures all individuals the rights and opportunities of those who wish to participate in the department’s programs, are given an equal opportunity to participate and/or receive departmental services or benefits. ARTS and AT jointly updated the Title VI Program for Augusta Georgia to comply with FTA regulations and guidance of (49 CFR part 21) per Circular FTA C4702.1 B issued October 1, 2012. Previous Work 1. Staff worked with the Augusta, GA - Office of Compliance to monitor implementation of the Self-Evaluation and Transition Plan (SETP) relating to transportation and public transit facilities. 2. Compiled and monitored data and information for EJ Analysis. 3. Developed updates to profile and analysis of different demographic groups based on ethnicity, race, income, disability status, and age, etc. 4. Began Benefits and Burdens analysis on amendments to 2050 MTP and FY 2018-2021 TIP. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. FY 2022 Conduct Benefits and Burdens analysis on amendments to the 2050 MTP, FY 2018-2021 or FY 2021-2024 TIP as part of the Public Participation Plan (PPP). December 2021 & July 2022 2. FY 2022 Post ARTS studies and reports (e.g. UPWP, TIP, CMP, updates to demographic data and GIS spatial maps) on MPO website December 2021 & July 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. Conduct Benefits and Burdens Analysis Report 2. Update Title VI Monitoring Report 26 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,400.00 $8,400.00 APDD (GA PL Match) $2,100.00 $2,100.00 FHWA (SC PL) $2,400.00 $2,400.00 ACPDD (SC PL Match) $600.00 $600.00 TOTAL $10,500.00 $3,000.00 $13,500.00 27 TASK 3.5 - GIS Development & Applications Purpose: Continue the development and maintenance of GIS data and ARTS websites in support of transportation planning activities. Previous Work 1. Digital and hard-copy maps were created for use in the transportation planning and analysis, internal and external meetings, and reports. 2. Existing geospatial and tabular data was updated and used to support performance-based planning related to all modes of travel, congestion management, land-use and transportation data monitoring, traffic safety, bicycle and pedestrian safety, and public transit. 3. Created new geospatial and tabular data to support planning and analysis. 4. Reorganization of the ARTS geodatabase commenced which will consolidate existing geospatial and tabular data into a single database while incorporating new data into the same location. 5. Updated existing ARTS transportation project online map. 6. Met with Augusta IT-GIS staff to discuss creation of new ARTS web site which features new interactive online maps and dashboards. 7. Enhanced GIS knowledge by utilizing courses offered by ESRI. 8. Increased knowledge of census tools and data through webinars offered by U.S. Census Bureau. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Create maps for use in transportation planning and analysis. On-Going 2. Continue redesign of ARTS geodatabase, which contains geospatial and tabular data necessary for mapping and analysis related to construction projects, congestion management, traffic safety, bicycle and pedestrian safety, public transit, freight, and socioeconomic studies. On-Going 3. Update existing geospatial and tabular data as required for planning and analysis. FY 2022 4. Create/collect new geospatial and tabular data as required for planning and analysis. On-Going 5. Update existing geospatial and tabular data as required for planning and analysis. On-Going 6. Update the existing ARTS transportation project online map. As needed 7. Purchase computer equipment and software to support transportation planning functions and work tasks. As needed 8. Update and create story maps for Richmond County July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 28 9. Update Bike Lanes/Shared Use Path Layer for Richmond County Before June 30, 2022 & On-Going Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. New and updated digital and hard-copy maps for use in the transportation planning process, internal and external meetings, and publications. 2. New and updated geospatial data in a redesigned geodatabase for use in transportation planning and analysis, including MTP and TIP project locations, CMP corridors, traffic safety, freight, public transit, and bicycle/pedestrian studies. 3. New and updated socioeconomic data for use in transportation planning and analysis. 4. Redesigned website with new online maps and dashboards. 5. Update the ARTS transportation project interactive online map. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD), Richmond County IT-GIS Dept., City of Aiken, and Planning Services Division of Columbia County. FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $28,000.00 $28,000.00 APDD (GA PL Match) $7,000.00 $7,000.00 FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $35,000.00 $50,000.00 $85,000.00 29 WORK ELEMENT 4 - TRANSPORTATION SYSTEM PLANNING TASK 4.1 – Metropolitan Transportation Plan Purpose: Maintain updates of the ARTS MTP per transportation planning regulations. The work activities and products in this work element will be coordinated with Work Elements: 2.1 Community Outreach, 3.3 Transportation Surveys, Model and Analysis, 3.5 - GIS Development and Applications, 4.2 - Congestion Management Process, 54.3-Public Transit, and 6.1- Performance-Based Planning. Previous Work: 1. Updating ARTS 2050 MTP based on amendments, performance targets, financial constraint analysis, and newly identified transportation projects and programs. 2. Procured Consultant will update the 2050 MTP based on recommendations in special studies such as corridor plans and public transit plans completed during FY 2019 and FY 2020. 3. Staff continued to develop a regional transportation system GIS database to support all transportation planning work tasks. FY 2022 Work Activities and Schedule: Any updates and amendments to the 2050 MTP for new transportation projects and/or funding will be considered at the appropriate time during FY 2022. The completion dates in the table below represent dates presented to ARTS PC for approval or adoption.ACTIVITIES EXPECTED COMPLETION DATE 1. Updates and amendments to the 2050 MTP for new transportation projects, Program of Projects (POP), funding and performance measures, and targets. July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 or As Needed 2. Update Performance Measures to align with 2050 MTP Goals and Objectives. October 2021 - September 2022 3. Prepare Technical Staff Report with data analysis and GIS maps for performance measures and targets. July 2021 - September 2022 4. Update List of Amendments and Administrative Modifications to MTP. July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 or As Needed 5. Engage stakeholders with freight interest. On-Going 6. Identify stakeholders with bicycle/active transportation interests. On-Going 7. Public notices of outreach activities related to amendments of the ARTS 2050 Metropolitan Transportation Plan Update – Future Mobility 2050. As Needed 8. 2050 MTP Update – Public Meetings and coordination of outreach and engagement activities March and July 2021 9. Public notices of outreach activities related to amendments of the ARTS 2050 MTP Update March, April & July 2021 30 Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,000.00 $8,000.00 APDD (GA PL Match) $2,000.00 $2,000.00 FHWA (SC PL) $800.00 $4,800.00 $5,600.00 ACPDD (SC PL Match) $200.00 $1,200.00 $1,400.00 TOTAL $11,000.00 $6,000.00 $17,000.00 31 TASK 4.2 - Congestion Management Process Purpose: To implement existing congestion mitigation strategies and projects identified in the 2019 CMP Update, MTP, and ARTS Travel Demand Model. This work element will be integrated with Performance-Based Planning. CMP is an integral transportation planning task in the ARTS planning area. The purpose of the ARTS CMP is to document traffic congestion on major transportation corridors in the study area; identify and implement strategies for reducing or eliminating the congestion, and track and/or program the implementation of congestion mitigation projects. Activities under this work element will include: completing the annual traffic congestion data collection and spatial analysis of travel data using the National Performance Management Research Data Set (NPMRDS) and/or HERE data. Previous Work: 1. Completion of the CMP 2019 by VHB Inc., in March 2019. This update quantified transportation system performance; identified the root causes of traffic congestion and laid the foundation for recommending and financing possible solutions. CMP 2019 report was completed and distributed. 2. Completion of the CMP 2021 by the ARTS MPO, in March 2021. This update quantified transportation system performance; identified the root causes of traffic congestion and laid the foundation for recommending and financing possible solutions. CMP 2021 report was completed and distributed. FY 2022 Work Activities and Schedule: Staff will continue work to develop a regional transportation system database to include data to effectively monitor traffic congestion, develop and monitor performance measures applied to congested corridors and congestion mitigation strategies ACTIVITIES EXPECTED COMPLETION DATE 1. Amend MTP and / or TIP by incorporating any new congestion mitigation projects resulting from the CMP On-going/As needed 2. Evaluate CMP Work Plan and amend based on experience gained from yearly update On-going/As needed Work Schedule: July 1, 2021 - June 30, 2022 Product(s): Amendments and modifications to the MTP and / or TIP by incorporating any new congestion mitigation projects resulting from the CMP. 32 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $800.00 $3,200.00 $4,000.00 ACPDD (SC PL Match) $200.00 $800.00 $1,000.00 TOTAL $21,000.00 $4,000.00 $25,000.00 33 TASK 4.3 - Intermodal Planning Purpose: To incorporate bicycle, pedestrian, public transit, freight, and non-motorized transportation planning activities into the overall ARTS transportation planning process. To implement projects that resolve conflicts between modes of transportation, such as rail/highway conflicts, and projects that improve connections and travel alternatives among modes of transportation. This work element will be used to foster a transportation system that accommodates bicycle, pedestrian, public transit, freight, and other non-motorized means of transportation. Activities under this work element will focus on evaluating the highway and rail conflicts in the ARTS area; to address the efficient movement of freight; to identify possible solutions to problem locations related to intermodal connections, and to improve safety for non-motorized travel. Through the implementation of the Regional Bicycle and Pedestrian Plan, the ARTS transportation system will be more intermodal. This plan prioritized proposed projects based on numerous factors identified by local stakeholders. The plan recommends local governments strengthen policies related to: 1. Bicycle paths and parking 2. Pedestrian facilities 3. Regional connectivity 4. Bicycle and Pedestrian Safety and Educational Outreach The implementation of the Regional Bicycle and Pedestrian Plan will be pursued by ARTS MPO committees as projects in the TIP progress preliminary engineering and all subsequent phases of work during the project implementation. Previous Work 1. The 2050 MTP and FY 2021-2024 TIP updates include future transportation projects on routes/corridors serving freight traffic. 2. ARTS Bicycle and Pedestrian Plan (Implementation and monitoring Transportation Alternatives Program (TAP) projects). 3. Aiken County Bicycle and Pedestrian Plan (Implementation and monitoring TAP projects). 4. ARTS staff continued work on compiling data to assess Sidewalk and Bus Stop/Shelter Gap Analysis based on the Americans with Disabilities Act (ADA) Self Evaluation Plan for Richmond County. 5. ARTS staff released a solicitation for Transportation Alternatives (TA) Set-aside grant applications. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Complete Streets Policy Technical Report January 31, 2022 2. Education and outreach materials for bicycle and pedestrian safety February 15, 2022 3. Collect data to create GIS map of Critical Freight Corridors April 2022 34 ACTIVITIES EXPECTED COMPLETION DATE 4. Collect and analyze traffic conflicts at railroad crossings June 30, 2022 Product(s) 1. Complete Streets Policy Technical Report. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD), and Columbia County Planning Division (CCPD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $400.00 $3,200.00 $3,600.00 ACPDD (SC PL Match) $100.00 $800.00 $900.00 TOTAL $20,500.00 $4,000.00 $24,500.00 35 TASK 4.4 - Air Quality Issues Purpose: To monitor relevant air quality data and regulations, restart and coordinate the work of the CSRA Air Quality Alliance (or other regional/local air quality advocacy nonprofit organization), help implement local and regional air quality initiatives, keep local stakeholders informed about air quality issues and participate in air quality training. ARTS will focus work on efforts to improve Air Quality by increasing access to public transit, connecting public transit to bicycle paths and installing bicycle racks in activity centers, and linking public transit to park-and-ride lots throughout the region. Rideshare and carpool programs are being researched to promote and market to regional businesses and universities. Previous Work: ARTS staff continue to monitor and dialogue with industry leaders, regional, state and local government officials, local school officials, the Bureau of Air Quality with South Carolina Department of Health and Environmental Control (SCDHEC), local Chambers of Commerce, Economic Development Agencies, and local citizens in order to stay abreast of and disseminate pertinent information regarding air quality and regional initiatives. Other types of activities undertaken by ARTS staff include: 1. Maintained ARTS web site and updated information pertaining to Air Quality from SCDHEC. 2. 2. Distributed Air quality information at special events in the Augusta-Aiken area. 3. Attended, coordinated, and hosted periodic meetings discussing air quality issues. 4. Continued to monitor air quality data and changes in federal air quality regulations. 5. Provided ARTS committees and other stakeholders with regular updates on the Air Quality Alliance and air quality issues and initiatives. 6. Disseminated information on air quality issues and tips for improving air quality through the ARTS newsletter and the ARTS website. ARTS staff attend state Air Quality Summits conducted by SCDHEC and share best practices with other Air Quality Alliances/advocacy groups. These best practices include ways to promote alternative transportation options and energy conservation such as: 1. Carpooling, ridesharing, and combining trips and limiting unnecessary trips; 2. Trip-chaining or combining errands to reduce the daily number of trips; 3. Keeping personal motor vehicles properly maintained, tires properly inflated and saving electricity; 4. Walking or riding a bike on short trips and avoid driving during peak hours; 5. Don’t drive above the speed limit; and, 6. Using public transit. 36 FY 2022 Work Activities and Schedule: ACTIVITIES EXPECTED COMPLETION DATE 1. ARTS staff will explore participation in the Environmental Protection Agency (EPA) Advance Program (EPA Region 4) to position the region to remain in attainment. December 2022 2. Prepare Technical Memorandum on the Review of EPA Advance Program and ARTS Action steps. December 2022 3. Participate in local and regional air quality initiatives and activities On-Going 4. Pursue viable air quality initiatives made available throughout the fiscal year to Aiken County by the SCDHEC On-Going 5. Monitor relevant air quality data On-Going 6. Coordinate the work of a localized air quality advocacy group On-Going 7. Monitor developments related to federal air quality regulations and requirements On-Going 8. Attend air quality training workshops On-Going 9. Work with other stakeholders to maintain an air quality action plan and disseminate information to stakeholders in the study area On-Going Work Schedule: July 1, 2021 - June 30, 2022 Product(s): A technical memorandum documenting the review of EPA Advance Program will be completed to assess future action by ARTS and presented to MPO committees. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $14,400.00 $14,400.00 APDD (GA PL Match) $3,600.00 $3,600.00 FHWA (SC PL) $1,600.00 $3,600.00 $5,200.00 ACPDD (SC PL Match) $400.00 $900.00 $1,300.00 TOTAL $20,000.00 $4,500.00 $24,500.00 37 TASK 4.5 - Bike and Pedestrian Plan Update (Special Study) Purpose: To secure project approval and funding allocation for the 2022 Bike and Pedestrian Study. The procurement for the 2022 Bike and Pedestrian Study will involve producing a scope of work timeline for the proposed planning study, obtaining voting approval from the ARTS Committee to perform the study, and seeking project-funding allocations (GAMPO PL funds) to support the financial needs of the project’s work program. The final procurement phase will involve submitting an RFP for selecting a consultant to begin work on the 2022 Bike and Pedestrian Study. The resulting product of the completed 2022 Bike and Pedestrian Study will serve as an update of the previous Bike and Pedestrian Plan that was adopted in 2012. Scope of Work Timeline Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Apply for GAMPO PL Funds and Present Draft Scope of Work, and GAMPO PL Fund Application of Proposed Bike and Pedestrian Study to CAC, TCC, and PC voting members for approval March 12, 2021 2. Present Draft Scope of Work and GAMPO PL Fund Application of Proposed Bike and Pedestrian Study to GAMPO PL Funds Committee for funding approval March 25, 2021 3. Prepare and Present RFP Scope of Work for 2022 Bike and Pedestrian Plan Study to GDOT, FHWA & ARTS Committee for Review July 2021 4. Secure signatures for the 2022 Bike and Pedestrian Plan Contract July 2021 5. Identify an RFP Review Committee to Select for a Consultant to perform the work for the Bike and Pedestrian Study July 2021 6. Prepare and Present Consultant Contract to the Augusta Richmond County Commission for Approval & have the contract executed by GDOT to begin work on 2022 Bike and Pedestrian Study August 2021 7. Assist selected consultant with administrative and public outreach needs regarding the 2022 Bike and Pedestrian Study. August 2021 – June 30, 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product (s): 2022 Pedestrian and Bicycle Plan Special Study will be completed by a consulted in February of 2023. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $28,000.00 $28,000.00 APDD (GA PL Match) $7,000.00 $7,000.00 FHWA (SC PL) $160,000.00 $160,000.00 ACPDD (SC PL Match) $40,000.00 $40,000.00 TOTAL $35,000.00 $200,000.00 $235,000.00 38 TASK 4.6 - Special Transportation Studies TASK 4.6.1 – Georgia Avenue Traffic Calming and Pedestrian Access Purpose: • Continue new connections to pedestrian and multimodal facilities from the bridge replacement on Georgia Avenue/15th Street • Create detailed plans for implementation of traffic calming and pedestrian access on Georgia Avenue • Determine needs to connect to surrounding land uses and important local landmarks. Overview: GDOT has initiated the replacement of the Georgia Avenue/15th Street Bridge. As one of the most important gateways into not only North Augusta, but also into Aiken County and South Carolina, it is important that the City connect proposed improvements through the North Augusta downtown area. The projects will include, at a minimum, traffic calming, recommendations for on street parking, recommendations for improved pedestrian and multimodal accommodations in downtown North Augusta. Termini: The area for the study is Georgia Avenue through the North Augusta Downtown area from the Savannah River to Martintown Road. Product(s): 1. Detailed project plans for specific improvements along SCDOT and local right-of- ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternative funding sources, if available. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: North Augusta Planning and Development Department (NAPDD) FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 NAPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 39 TASK 4.6.2 – North Augusta Unified Transportation Plan Purpose: The purpose of the Unified Transportation Plan is to prepare the City of North Augusta to better accommodate both recent development and proposed development in a systematic way for the entire City and surrounding communities. This study proposes to incorporate several recently completed transportation plans and studies to bring large-scale studies to the City scale. The City believes that inclusion of multi and inter-modal planning is needed to support and accommodate preferred development patterns. In addition to determining the potential growth, traffic flow, safety, multimodal mobility and transportation infrastructure needs for short and long-term improvements, important study themes include the following: 1. Reduce/mitigate congestion and improve traffic safety 2. Increase mobility during peak travel times 3. Optimize the relationship between land use and transportation 4. Determine the location and feasibility of other multimodal systems and connections 5. Evaluate existing and future travel 6. Analyze the need and location for intersection improvements This work task proposes to hire consultants to conduct the study. The project will include but not limited to: land use development policies, identify access management practices, traffic analysis, capacity analyses, micro-simulation modeling, signal warrants, and concept drawings suitable for presentations to stakeholders, business and property owners, local and state elected officials and the public. This study will produce recommendations of transportation improvements projects to present to the ARTS MPO committees and SCDOT, as identified. Study Area: The scope for the study is the City of North Augusta. Product(s): 1. Unified Transportation Plan outlining the goals and objectives important to implementation of the plan. 2. A list of potential development regulation practices for continued management of the outlined goals and objectives of the plan. 3. A list of realistic and actionable projects for inclusion in ARTS MPO and SCDOT improvement plans. These projects should be both long and short-range projects. 4. Prioritization of these projects. 5. Identification of funding sources for individual projects. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: North Augusta Planning and Development Department (NAPDD) FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $80,000.00 $80,000.00 NAPDD (SC PL Match) $20,000.00 $20,000.00 TOTAL $100,000.00 $100,000.00 40 TASK 4.6.3 – Transportation Hub Accessibility and Land Travel Patterns in the ARTS Planning Area Purpose: To analyze the impact of surface access and land travel patterns on the patronage of Augusta Regional Airport (AGS), one of the largest transportation hubs in the ARTS planning area. With projected exponential population growth, increasing household incomes (Columbia County ranked #5 in Household median income in Georgia), and continued expansion of the health care and education sectors, Fort Gordon Military Base, US Cyber Command and Savannah River Site; such an assessment will complement proposed highway or transit accessibility improvements in the ARTS planning area resulting from the updated MTP. The proposed analysis will consider Vehicle Miles Traveled (VMT), crash potential (i.e., accident exposure), environmental impacts, accessibility, parking charges, and travel costs, etc., by travelers who opt to use competing airports outside the ARTS planning area. Such travel if it continues to grow, wastes finite resources (given AGS accessibility) and puts undue stress on multimodal systems at these alternative airports of choice. Furthermore, it dampens the economic impact of AGS as a regional transportation hub and mitigates desired performance- based planning outcomes of multimodal transportation systems in the ARTS planning area. Determining surface access and land travel patterns will be in the context of estimating the total cost of travel by residents and visitors in the ARTS planning area. An understanding of the total costs of travel has the potential to influence increased patronage of AGS given its accessibility and convenience when compared to transportation hubs outside of the ARTS planning area. Insights from land travel patterns will complement outputs from the ARTS Travel Demand Model (TDM). This analysis also offers a unique opportunity to develop a study template benefitting other Georgia or South Carolina MPOs that have regional transportation hubs challenged by similar yet competing facilities outside their jurisdictions. ACTIVITIES EXPECTED COMPLETION DATE 1. Stakeholder Meetings July - November 2021 2. Determine land travel patterns status quo through ARTS Travel Demand Model and GIS analysis August – September 2021 3. Public outreach and catchment area surveys September 2021 4. Development of travel cost model October – November 2021 5. Scenario development, forecasting and evaluation October – November 2021 6. Recommend strategies to strengthen patronage of transportation hub November 2021 7. Final Report and presentations December 2021 COST ESTIMATES AND PROPOSED FUNDING SOURCES 41 Responsible Agencies: Augusta Planning and Development Department (APDD) FUNDING SOURCE APDD TOTALS FHWA (GA PL) $48,000.00 $48,000.00 APDD (GA PL Match) $12,000.00 $12,000.00 TOTAL $60,000.00 $60,000.00 42 TASK 4.6.4 – US1 Corridor Pedestrian Fatalities Analysis Purpose: According to the 2019 Dangerous by Design Report (published by Smart Growth America) Augusta-Richmond County MSA ranks 20th (of the top 100 Metropolitan Statistical Areas Pedestrian Danger Index) as the most dangerous metro area for walking in the US.2 SR1, which runs through the county, accounted for 13 pedestrian fatalities (~20% of the 67 pedestrian fatalities for Richmond County) during 2008-2017, approximately one (1) per year. What factors may be at play influencing the high rate of pedestrian fatalities along this multilane highway that transects urban neighborhoods and light industrial zones in Augusta-Richmond County? The study’s primary goal is to gain a deeper understanding as to the causes and risks to pedestrians crossing US1 in Richmond County (Gordon Highway from GA/SC state line through Deans Bridge Rd to Jefferson County line). Information that may guide the deployment of effective ‘evidence based’ safety measures and improve crossing needs awareness whilst decreasing pedestrian fatalities. Ensuring study goals are met a collaborative approach with the City of Augusta Engineering Department, Richmond County Sheriff Department and Georgia Bureau of Investigation will be sought. Previous Work: An in-depth analysis of SR1 from a pedestrian fatality perspective has not be undertaken in any fiscal year by the MPO. Completing this project will add value to the 2050 MTP Update. The information analyzed will be useful to other Richmond County agencies involved in traffic safety, e.g., Engineering and County Sheriff Departments. ACTIVITIES EXPECTED COMPLETION DATE 1. Project Preparation and Initiation November 2021 2. Existing Conditions Assessment and Analysis (i.e., Fatalities, Crash Report and Forensic Analyses) January - April 2022 3. Public Meetings and Stakeholder Engagement & Interviews January – March 2022 4. Future Conditions and Safety Measures Effectiveness Analysis March – April 2022 5. Draft Report May 2022 6. Final Report June 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) FUNDING SOURCE APDD TOTALS FHWA (GA PL) $48,000.00 $48,000.00 APDD (GA PL Match) $12,000.00 $12,000.00 TOTAL $60,000.00 $60,000.00 2 https://smartgrowthamerica.org/app/uploads/2019/01/Dangerous-by-Design-2019-FINAL.pdf 43 TASK 4.6.5 – Bettis Academy Road Feasibility Study Purpose: The purpose of this Feasibility Study is to develop a Corridor Management Plan for the entire segment of SC-144 (Bettis Academy Road) that extends from SC Highway 25 to S-33 (Ascauga Lake Road), a distance of approximately 7.2 miles. The Study will be guided through a partnership between Aiken County and Edgefield County, with Aiken County as the primary manager, and coordinated with the Augusta Regional Transportation Study Metropolitan Planning Organization (ARTS). More specifically, the Corridor Management Plan will: • Analyze existing and future capacity, flow and safety issues (particularly south of I-20) with specific attention to through and local traffic, freight traffic, and multimodal facilities; • Outline an overview of the strengths, weaknesses and opportunities within the corridor; • Identify and respond to social justice transportation needs from nearby residential and commercial enclaves; • Provide analysis and recommendations sensitive to the fluctuating nature of the corridor evident through the more rural nature found north of I-20 and the suburban and urban nature south of I-20; • Recommend elements for an aesthetically pleasing corridor which promotes natural features such as terrain, and stream crossings, and man-made features; • Recommend both transportation and land use improvements to the I-20 interchange area at Exit 11; • Assemble a series of corridor plan alternatives, and select and refine a final corridor vision that can be adopted and implemented; • Establish criteria to guide that selection process including but not limited to adherence to the vision statement, objectives, a cost-benefit analysis, and infrastructure (including utilities) and operational impacts. This work task proposes to hire consultants to conduct a feasibility study of the 7.2-mile section of the SC-144 Bettis Academy Road corridor from SC Highway 25 to S-33 (Ascauga Lake Road), including the I-20 interchange. This study will produce recommendations of transportation improvements projects to present to the ARTS MPO committees and South Carolina Department of Transportation to amend the LRTP. FY 19 and 20 Work Activities and Schedule: The Aiken County Planning Department is working to develop a request for proposals to complete this study. ACTIVITIES EXPECTED COMPLETION DATE 1. Prepare Draft Scope of Work for Review by SC TCC In progress 2. Prepare Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners In progress 3. Submit Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners 44 Product(s): Bettis Academy Road Feasibility Study COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE ACPDD TOTALS FHWA (SC PL) $160,000.00 $160,000.00 ACPDD (SC PL Match) $40,000.00 $40,000.00 TOTAL $200,000.00 $200,000.00 45 TASK 4.6.6 – Whiskey Road Feasibility Study Purpose: The purpose of this Feasibility Study is to deliver a more detailed study expanding on the Whiskey Road Corridor Study completed in July 2017. This screening process, will provide opportunity for implementation to develop a Corridor Management Plan for the segment between East Pine Log Road and Powderhouse Road. More specifically, the Corridor Management Plan will: • Analyze existing and future capacity, flow and safety issues with specific attention to through and local traffic, freight traffic, and multimodal facilities; • Outline an overview of the strengths, weaknesses and opportunities within the corridor; • Identify and respond to social justice transportation needs from nearby residential and commercial enclaves; • Provide analysis and recommendations sensitive to the fluctuating nature of the corridor; • Recommend elements for an aesthetically pleasing corridor which promotes natural features such as terrain, and stream crossings, and man-made features; • Recommend both transportation and land use • Assemble a series of corridor plan alternatives, and select and refine a final corridor vision that can be adopted and implemented; • Establish criteria to guide that selection process including but not limited to adherence to the vision statement, objectives, a cost-benefit analysis, and infrastructure (including utilities) and operational impacts; • Obtain stakeholder and community input to reach a consensus on roadway design; • Recommend land use regulations and access management policies. This work task proposes to hire consultants to conduct a feasibility study of the section between East Pine Log Road and Powderhouse Road. This study will produce recommendations of transportation improvements projects to present to the ARTS MPO committees and South Carolina Department of Transportation to amend the LRTP. FY 19 and 20 Work Activities and Schedule: The Aiken County Planning Department is working to develop a request for proposals to complete this study. ACTIVITIES EXPECTED COMPLETION DATE 1. Prepare Draft Scope of Work for Review by SC TCC In progress 2. Prepare Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners In progress 3. Submit Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners 46 Product(s): Whiskey Road Feasibility Study COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE ACPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 47 TASK 4.6.7 – Aiken County Urbanized Area Bicycle Pedestrian Plan Update Overview: The Aiken County Urbanized Area Bicycle and Pedestrian Plan Update will serve as a revision to the 2012 Aiken County Urbanized Area Bicycle and Pedestrian Plan. The plan will emphasize current conditions of bike and pedestrian infrastructures, bike and pedestrian count volumes, bike and pedestrian needs assessment, and safety risk analysis. The development of an updated Bike and Pedestrian plan will also focus on identifying new projects for improving bike and pedestrian mobility in Aiken County within the ARTS area. This work task proposes to hire a consultant/s to conduct the Aiken County Urbanized Area Bicycle and Pedestrian Plan Update. Scope of Work Timeline Schedule: TBD Product (s): Aiken County Urbanized Area Bicycle Pedestrian Plan Update 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $160,000.00 $160,000.00 ACPDD (SC PL Match) $40,000.00 $40,000.00 TOTAL $200,000.00 $200,000.00 48 TASK 4.6.8 – Five Notch Corridor Study Purpose: • Evaluate corridor for improvements related to congestion management, potential profile upgrades, multi-modal access and safety • Identify intersections in need of improvements • Create detailed estimates and rank priority for implementation Overview: Five Notch Road has become a significant corridor as the City continues to grow. With access to the North Augusta Greeneway and several proposed developments, the impacts on the corridor will only increase over time. This has resulted in increased safety and multi-modal demands for this corridor. This plan proposes a holistic review of the operation of the road, including provision for pedestrian and bicycle uses and the challenges associated with improving the road. The projects will include a review of existing and potential safety conflicts, intersection redesign, potential widening and profile revisions, and recommendations for improved pedestrian and multi-modal accommodations. These recommended projects will be estimated and ranked. Termini: The area for the study is the length of Five Notch Road from Georgia Avenue to I- 20/Austin Graybill Road. FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $80,000.00 $80,000.00 ACPDD (SC PL Match) $20,000.00 $20,000.00 TOTAL $100,000.00 $100,000.00 Product(s): 1. Detailed project plans and estimates for specific improvements along SCDOT and local right- of-ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternate funding sources, if available. Responsible Agency: North Augusta Planning and Development Department (NAPDD) 49 TASK 4.6.9 – US 278/5th Street Intersection and Gateway Study Purpose: • Evaluate intersection for improvements related to recent traffic changes • Evaluate aesthetic improvements • Create detailed project lists and estimates and rank priority for implementation Overview: With the recent closure of the Fifth Street Bridge to vehicle traffic, the City proposes to evaluate the effectiveness of the US278 intersection in and around US278. The project will review the operation of the intersection, access to and from local subdivisions and associated multi-use connections, and an evaluation of uses for the former Sand Pit Road Extension. Termini: The area for the study is from the former 5th Street/278 intersection to terminus of Sand Pit Road Extension. FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 Product(s): 1. Detailed recommendations for specific improvements along SCDOT and local right-of- ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternate funding sources, if available. Responsible Agency: North Augusta Planning and Development Department (NAPDD) 50 TASK 4.6.10 – US 278/Martintown Road/Buena Vista Boulevard Intersection and Gateway Study Purpose: • Evaluate intersection for improvements • Evaluate aesthetic improvements • Create detailed project lists and estimates and rank priority for implementation Overview: There have been previous proposals related to the US278/Martintown Road/Buena Vista Boulevard intersection. This project proposed to review previous concepts, propose any needed updates, include connection to multi-modal improvements, and an evaluation of aesthetic improvements at the intersection. Termini: The area for the study is intersect FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 Product(s): 1. Detailed recommendations for specific improvements along SCDOT and local right-of-ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternate funding sources, if available. Responsible Agency: North Augusta Planning and Development Department (NAPDD) 51 WORK ELEMENT 5 – PUBLIC TRANSIT /PARATRANSIT TASK 5.1 - Program Support and Administration (44.21.00) Purpose: To provide planning and administrative assistance to Augusta Transit and LSCOG. Under this work element, the MPO staff will aid Augusta Transit (AT) and Best Friend Express (BFE) in preparing financial and operation's reports required by the MAP 21/ FAST Act legislation. Assistance in the preparation of the National Transit Database (NTD) reports will also continue. Additional administrative assistance will include: Preparing required certifications; Updating annual Title VI assurances; Providing opportunity for public hearings on grant applications and fare/service changes; Processing procurements involving Federal and State funds; Assisting in planning for transit system capital investments that will lead to increased security for the transit system; Monitoring requirements of the grant process (e.g. labor certifications, third party contracting, bidding and award process); Developing the Georgia public transportation portion of the Unified Planning Work Program; and providing technical assistance on any transit related issues facing AT. LSCOG and the their BFE staff will participate in the above-mentioned activities on behalf of their program and will also engage in employee training and education; participation in, and attendance at, all ARTS committees; community outreach and marketing events; multiple grant(s) development, writing and grant administration; grant reporting; Disadvantaged Business Enterprise (DBE) reporting; procurement; service provider contracting and oversight Previous Work 1. Assisted with the production of COA of AT’s transit operations; and with the siting of AT’s new Transit Bus Maintenance and Administration facility at the former Regency Mall site on SR 78 Gordon Highway. 2. Grant management for continuing FTA Section 5310 Enhanced Mobility for the Elderly and Disabled persons for LSCOG. 3. Assisted with transit service area GIS mapping and geo-coding address matching. 4. Grant development for CARES Act to assist public transit. FY 2022 Work Activities and Schedule: In previous years, the MPO staff have helped AT on an as- needed basis in preparing the transit planning, coordinated public involvement, financial and operations reports. ACTIVITIES EXPECTED COMPLETION DATE 1. Preparing Triennial Review On-Site Visit May 2022 2. Update the Annual Title VI Monitoring Report. June - July 2021 3. Update socioeconomic demographic GIS data analysis for EJ. July 2021 - March 2022 52 ACTIVITIES EXPECTED COMPLETION DATE 4. Conduct public meetings for review and comment period for Program of Projects (POP) related to grant applications and fare/service changes, MTP & special studies. As Needed 5. Assist in planning for transit system capital investments that will lead to increased security for the transit system. As Needed 6. Develop UPWP and Georgia 5303 Grant Application. Oct - Dec 2021 7. Provide technical transit planning and grant management assistance related to Coordinated Human Services Transportation, ADA accessibility, transit service operational improvements, land use and transportation, transit-oriented development and other issues. Quarterly 8. FY 2022 FTA 5303 Quarterly Reports to GDOT and SCDOT. Oct, Jan, Apr, Jun 9. Facilitate MPO committee meetings for transit planning tasks. Quarterly 10. Prepare split grant funding tables and assist with grant submission for 5307 and 5339 split allocation for AT and LSCOG. January 31, - April 1, 2022 11. FY 2022 Invoices and Milestone Progress Reports (MPR) reporting for Section 5310 Program. Monthly by the 5th 12. Assist with POP and transit funding tables in TIP for AT and LSCOG. June & July 2020 13. FTA Section 5307 Grant Application SC June 30, 2021 14. Semi-annual Disadvantaged Business Enterprise (DBE) Reporting for Urban Transit Services SC Dec. & June 2021/2022 15. FTA Required Milestone Progress Reports (MPR) and Federal Financial Reports (FFR) Reporting for Grants in TrAMS SC Annually 16. Quarterly Reporting for 5303 Planning Services SC Quarterly 17. State Application to SCDOT for State Mass Transit Funds (SMTF) funding SC March 30, 2022 18. Monthly Reporting to SCDOT for the SMTF Grant Supporting the BFE Fixed Route SC Monthly 19. Monthly Invoicing to MPO for 5310 Transit Service SC Monthly 20. Attendance and report presentation to all ARTS Committees SC Quarterly 21. Applications for Funding to be used as Local Match SC Annually 22. FTA Triennial Workshop Attendance December 2021 23. SCDOT Public Transportation Workshop September 2022 24. Transportation Association of South Carolina (TASC) conference Spring 2022 25. South Carolina Annual MPO/COG Workshop TBD 26. National Transit Institute (NTI) webinars On-Going 27. Assist with Program of Projects (POP) and transit funding tables On-Going 28. Perform Transit Service Provider Contract Oversight On-Going 53 Product(s) 1. Grant administration activities for FTA Section 5310 2. Submission of a grant application for capital and operating assistance. 3. Preparation of the GA UPWP public transit elements. 4. Various Grant Applications and Funding Requests. 5. Various Monthly, Quarterly and Annual Reports. 6. Attendance and presentation to all Four ARTS Committees (each held quarterly). COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Augusta Public Transit (AT) and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTAL FTA (FHWA GA SEC 5303) $33,089.00 $33,089.00 GA DOT (SEC 5303 Match) $4,136.13 $4,136.13 APDD (SEC 5303 Match) $4,136.13 $4,136.13 FTA (FHWA SC SEC 5303) $26,040.00 $26,040.00 LSCOG (SEC 5303 Match) $6,510.00 $6,510.00 TOTALS $41,361.26 $32,550.00 $73,911.26 54 TASK 5.2 – Metropolitan Transportation Planning (System Level) (44.23.01) Purpose: Provide and/or create current data annually that is utilized in the MTP and Analysis. These data sets include: Socioeconomic Data/Environmental Justice; Land Use Monitoring; Transportation Surveys, Models and Analysis; GIS Development and Application; Long Range Transit Planning; Performance-Based Planning; Congestion Management; Air Quality Issues; Public Administration; and Intermodal Planning. Community Outreach and Education is performed as part of this task to disseminate the new information. To successfully respond to public transit requirements for Transit Asset Management (TAM) Plans and for Safety. To review the ten-year planning horizon for the BFE’s transit development plan (TDP). Previous Work 1. Developed framework for FTA Section 5310 Enhanced Mobility for seniors and Individuals with Disabilities which included service operation strategy, grant administration and mobility management for travel training. 2. LSCOG assisted with the development and implementation of the FTA Section 5310 urban program for residents of Aiken County who are 60+ or a person with a disability. 3. Developed GIS mapping for address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. FY 2022 Work Activities and Schedule ACTIVITIES ESTIMATED COMPLETION DATES 1. Continue assessing the financial capability of AT and BFE and continue to secure other funding sources to implement recommendations from the COA. On-Going 2. Staff tasks related to 2050 MTP Performance-Based Multimodal Plan Update – Socioeconomic data, GIS analysis and mapping, community outreach, regional travel demand model for transit. July 2020 – June 30, 2021 3. Administration of FTA 5310 Grant for LSCOG. Monthly ridership report and invoices submitted to Central Savannah River Area Regional Council (CSRA-RC). Monthly on the 5th 4. LSCOG Updates and Amendments to the MTP SC. As needed 5. Participate in Performance-Based Planning for the Transit System. On-Going 6. Enhancements to Public Transit On-Going Product(s): 1. ARTS will continue all tasks activities for FTA Section 5310 Enhance Mobility for Seniors and Individuals with Disabilities, service operation strategy and regional Coordinated Human Services Transportation Framework. 2. 2050 MTP Performance-Based Multimodal Plan Update – socioeconomic data, land use development data collection and analysis, GIS analysis and mapping, community outreach, regional travel model for transit. 55 3. Corridor Plans – application of Land use and Access Management and Complete Streets policies to increase transit ridership and ADA safety 4. Performance Measures – Public Transit 5. GIS map and address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. 6. To review, study and assist August Transit in addressing transit related issues. Issues include safety, bus shelter lighting and ADA compliance. COST ESTIMATES AND PROPOSED FUNDING SOURCES FUNDING SOURCE APDD LSCOG TOTAL FTA (FHWA GA SEC 5303) $48,800.00 $48,800.00 GA DOT (SEC 5303 Match) $6,100.00 $6,100.00 APDD (SEC 5303 Match) $6,100.00 $6,100.00 FTA (FHWA SC SEC 5303) $2,000.00 $2,000.00 LSCOG (SEC 5303 Match) $500.00 $500.00 TOTALS $61,000.00 $2,500.00 $63,500.00 56 TASK 5.3 - Short-Range Transportation Planning (44.24.00) Purpose: To perform tasks that are immediate in nature and are reviewed for implementation within the next 3-5 years. APDD will assist AT with the task of monitoring performance and the implementation of existing plans on a short-term basis. LSCOG staff will undertake their required short-range transit planning activities. This includes preparing the necessary operations reports, periodically evaluating the level of transit service, monitoring requirements of the grant process, preparing the annual update to the Title VI assurances, and assisting in the following year’s UPWP. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Monitor, update and program grant funds for buses and/or vans for ADA complementary services including purchase or lease of new transit vehicles accessible to and usable by individuals with disabilities, including individuals who use wheelchairs. On-Going 2. Review all demand response/paratransit services offered by LSCOG for Contractor’s current capacity and for unmet needs in the community. Annually no later than June 30, 2022 3. Participate with ARTS/MPO in a review and update, if needed, of any Regional Human Services Coordination Plan On-Going or as requested from the MPO 4. Marketing of any New or Revised Service On-Going 5. Respond to Requests for Presentations to the Public or Agencies On-Going 6. Attorney and Executive Director Signatures on Annual Certification & Assurances for FTA March 1, 2022 7. Capital Vehicle Acquisition Planning February 2022 8. Updates to Transit Asset Management (TAM) Plan June 2022 9. Safety and Planning Mandate July 2021 10. Review the TDP for Possible Implementation of Previous Recommendations On-Going 11. Submit transit system performance data reported to NTD. October 30, 2021 12. Annual NTD Report and Validation Response December 31, 2021 Product(s): 1. Annual Certifications and Assurances 2. TAM Plan Updates 3. Transit section of UPWP completed 4. Continued implementation of the Public Transit Agency Safety Plan (PTASP) 5. Annual NTD Report COST ESTIMATES AND PROPOSED FUNDING SOURCES 57 Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit (AT) and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTALS FTA (SEC 5303) $36,000.00 $36,000.00 GA DOT (SEC 5303 Match) $4,500.00 $4,500.00 APDD (GA PL Match) $4,500.00 $4,500.00 FTA (SEC 5303) $15,960.00 $15,960.00 LSCOG (SEC 5303 Match) $3,990.00 $3,990.00 TOTAL $45,000.00 $19,950.00 $64,950.00 58 TASK 5.4 - Transportation Improvement Program (44.25.00) Purpose: AT and LSCOG will participate with the ARTS MPO in the completion of the TIP and its updates; coordinate with the MPO for the split allocation letters for Section 5307 funding; assist with the additional programming of FTA Section 5339 and 5310. Previous Work 1. Continued assessment of the financial capability of AT and to secure other possible funding sources to implement recommendations from the COA. 2. Cares Act Split allocation letter. FY 2022 Work Activities and Schedule ACTIVITIES ESTIMATED COMPLETION DATES 1. Prepare and submit to the ARTS MPO the annual updates to the TIP. June 31, 2022 2. Review SC STIP and follow up with APDD to make sure LSCOG programming has made It to SCDOT. Programming may include, but not limited to, Section 5307, 5339 and 5310. November 1, 2021 3. Update the text in the TIP regarding Program of Projects and Financial Plan for the BFE transit system. On-going Product(s): 1. Completed TIP document reviewed and adopted by the ARTS Committees. 2. SCDOT STIP reflecting accurate programming information for Aiken County Transit. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit (AT) and, Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTALS FTA (FHWA GA SEC 5303) $33,600.00 $33,600.00 GA DOT (SEC 5303 Match) $4,200.00 $4,200.00 APDD (SEC 5303 Match) $4,200.00 $4,200.00 FTA (FHWA SC SEC 5303) $4,000.00 $4,000.00 LSCOG (SEC 5303 Match) $1,000.00 $1,000.00 TOTAL $42,000.00 $5,000.00 $47,000.00 59 WORK ELEMENT 6 – PERFORMANCE-BASED PLANNING TASK 6.1 - Performance-Based Planning Purpose: PBPP refers to the application of performance management principles within the planning and programming processes of transportation agencies to achieve desired performance outcomes for the multimodal transportation system. PBPP attempts to ensure that transportation investment decisions are made – in both the long term MTP and short-term TIP programming of projects – based on MPO goals and objectives for improving the overall transportation system. The work activities and products in this work element will be coordinated with Work Elements: 2.1- Community Outreach; 3.3- Transportation Surveys; Models and Analysis; 3.5- GIS Development and Applications; 4.1- Metropolitan Transportation Plan; 4.2- Congestion Management Process, 4.3-Public Transit; and. 5.4- Transportation Improvement Program. The FAST Act established performance measures in seven (7) areas: 1. Safety 2. Infrastructure Condition 3. Congestion Reduction 4. System Reliability 5. Freight Mobility and Economic Vitality 6. Environmental Sustainability 7. Reduced Project Delivery Delays Furthermore, the FAST Act established performance measures for Public Transit, such as the Transit Asset Management Plan (49 USC Section 625) and the Public Transportation Agency Safety Plan (49 USC Section 5329). Previous Work 1. ARTS staff worked with Richmond and Columbia Counties to identify traffic data and travel time data from the Intelligent Transportation System (ITS) and NPMRDS and HERE datasets. 2. ARTS staff worked with AT to identify transit system performance data that will be utilized to develop performance measures related to public transit operations. 3. Adoption of FY 2020 Safety Measures from GDOT and SCDOT. FY 2022 Work Activities and Schedule: The ARTS MPO intends to develop a performance assessment process that encompasses the federally set performance metrics, performance measurements required as part of the CMP, and other, locally relevant performance metrics. The MPO’s goal is to develop a system whereby projects will be directly evaluated to determine their effectiveness at meeting regional goals. 60 ACTIVITIES EXPECTED COMPLETION DATE 1. State targets reported in baseline report from National Highway System (NHS) & FHWA. October 1 2021 2. TAM Performance Measure elements added to TIP/MTP after 10/1/2021; adopted by CAC and TCC. November 10, 2021 3. Include TAM Performance Measure elements in TIP/MTP after 10/1/2021; adopted by PC. December 2, 2021 4. MPO executes updated planning agreements – SCDOT. 2021 - 4th Quarter 5. TAM - Submit Asset Inventory and Condition Report to NTD. January 31, 2022 6. Pavement, Bridge, System Performance and Freight – MPO 4-year targets due to GDOT and SCDOT. 2021 - 4th Quarter or March 29, 2022 7. Pavement/bridge/system performance/freight Performance Measures added to TIP/MTP after 5/20/2021, adopted by CAC and TCC. August 10, 2022 8. Pavement/bridge/system performance/freight Performance Measures added to TIP/MTP after 5/20/2021, adopted by PC. September 1, 2022 9. Collection, editing and processing data for performance measures: occurs concurrently with other deliverables: CMS, and Intersection and Traffic Crash Analysis Report. Data collected throughout FY 2022 10. Collection and editing of data resources from Federal and state data. Dates subject to change based on data release dates. National Highway Performance Monitoring System (NHPMS) releases data around October for previous year. Data collected throughout FY 2022 11. Yearly update of Performance Measures with 2050 MTP Goals and objectives. Develop draft Performance Measures Data Matrix, Methodology Summary Report. November 2021 12. Coordinate and collaborate with FHWA, FTA, GDOT, SCDOT and ARTS MPO Committees methodology for data analysis and target setting process. On-Going 13. Present GDOT and SCDOT Safety Measures and targets to ARTS MPO committees for approval and adoption by PC. December 1, 2022 14. Update documentation of Data collection methodology and final performance measures and targets in coordination with ARTS MPO committees, GDOT and SCDOT. On-Going 15. Public review and comment of performance measures and targets. As Needed 16. ARTS Traffic Safety Improvement Report Semi-Annual Update. Dec 2021 61 Product(s): Updated Performance Measures and Goals Matrix for each transportation mode, highway, freight, public transit, bike and pedestrian, traffic safety and congestion. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD), and Columbia County Planning Division (CCPD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $20,000.00 $20,000.00 APDD (GA PL Match) $5,000.00 $5,000.00 FHWA (SC PL) $9,600.00 $9,600.00 ACPDD (SC PL Match) $2,400.00 $2,400.00 TOTAL $25,000.00 $12,000.00 $37,000.00 62 WORK ELEMENT 7 – TRANSPORTATION IMPROVEMENT PROGRAM TASK 7.1 - Transportation Improvement Program (TIP) Purpose: Update the ARTS TIP in conformance with Federal regulations. This work element involves the annual update of the TIP. The TIP covers a four-year programming period in the Georgia part of the study area and six years on the South Carolina side. Updates involve the removal of projects that have advanced to construction; the development, or update of project descriptions or cost estimates; and, the prioritization of projects. The TIP is developed with public input and is coordinated with other transportation providers. Documentation of the effort is submitted for review and adoption by ARTS committees and goes through a public involvement process. Previous Work: 1. The ARTS TIP was updated based on amendments and administrative modifications during the previous fiscal year. 2. ARTS staff released a solicitation for new TA Set-aside Projects for FY 2019-2020 funds for Richmond and Columbia Counties, GA. Project implementation is ongoing for existing projects. FY 2022 Work Activities and Schedule: TIP updates and amendments will be integrated with work element 6.1- Performance-Based Planning. ACTIVITIES EXPECTED COMPLETION DATE 1. Public comments on FY 2021 – 2024 TIP Amendments On-Going 2. Update List of Administrative Modification and Amendments to TIP On-Going Product(s): 1. Updated ARTS Transportation Improvement Program (TIP); 2. Updated GIS Interactive online map MTP/TIP Maps and GIS attribute database. 63 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Georgia Department of Transportation (GDOT), South Carolina Department of Transportation (SCDOT) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,000.00 $8,000.00 APDD (GA PL Match) $2,000.00 $2,000.00 FHWA (SC PL) $1,600.00 $5,200.00 $6,800.00 ACPDD (SC PL Match) $400.00 $1,300.00 $1,700.00 TOTAL $12,000.00 $6,500.00 $18,500.00 PI # 0017893-PLN Page 21 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT E Budget Estimate - Fiscal Year 2022 64 FY 2022 UPWP BUDGET Figure 3 - FY 2022 UPWP Budget PI # 0017893-PLN Page 22 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT F Schedule - Fiscal Year 2022 See Work Activities and Schedule for the Work Elements of the Final Fiscal Year 2021 Unified Planning Work Program for the Augusta Regional Transportation Study (approved by the MPO’s Policy Committee on February 25, 2021) PI # 0017893-PLN Page 23 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX A NOTICE OF CONTRACTORS COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACTS OF 1964 AS AMENDED BY THE CIVIL RIGHTS RESTORATION ACT OF 1987 FOR FEDERAL-AID CONTRACTS During the performance of this Contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor") agrees as follows: (1) Compliance with Regulations: The Contractor will comply with the Regulations of the U.S. Department of Transportation relative to nondiscrimination in Federally-assisted programs of the Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The Contractor, with regard to the work performed by it after award and prior to completion of contract work, will not discriminate on the ground of race, color, national origin or sex in the selection and retention of subcontractors including procurement of materials and leases of equipment. The Contractor will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program, set forth in Appendix B of the Regulations. In addition, the Contractor will not participate either directly or indirectly in the discrimination prohibited by 23 CFR 200 (b). (3) Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations, either by competitive bidding or negotiations made by the Contractor for work to be performed under a subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the ground of race, color, national origin or sex. (4) Information and Reports: The Contractor will provide all information and reports required by the Regulations, to permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Department of Transportation or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the DEPARTMENT or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the DEPARTMENT shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to, (a) withholding of payments to the Contractor under the contract until the Contractor complies, and/or (b) cancellation, termination or suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The Contractor will include the provision of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The Contractor will take such action with respect to any subcontract or procurement as the DEPARTMENT or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the State to enter into such litigation to protect the interests of the State, and in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. PI # 0017893-PLN Page 24 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX B CERTIFICATION FOR STATE REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS The AUGUSTA REGIONAL TRANSPORTATION STUDY, as an Applicant for a Federal PL Fund grant or cooperative agreement, certifies to the best of its knowledge and belief, that its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency; (2) Have not within a three year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State, or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with the commission of any of the offenses enumerated in paragraph (2) of this certification; and (4) Have not within a three year period preceding this application/proposal had one or more public transactions (Federal, State or Local) terminated for cause or default. Where the State is unable to certify to any of the statements in this certification with respect to its principals, the State shall attach an explanation to this proposal. THE AUGUSTA REGIONAL TRANSPORTATION STUDY CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEC. ARE APPLICABLE THERETO. Authorized Official ____________________________________ ______________________________ Director Date PI # 0017893-PLN Page 25 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX C CERTIFICATION OF CONSULTANT DRUG-FREE WORKPLACE I hereby certify that I am a principal and duly authorized representative of AUGUSTA REGIONAL TRANSPORTATION STUDY, whose address is 535 TELFAIR STREET, SUITE 300, AUGUSTA, GA 30901 and it is also certified that: (1) The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-Free Work Place Act", have been complied with in full; and (2) A drug-free workplace will be provided for the consultant's employees during the performance of the contract; and (3) Each subcontractor, if any, hired by the DESIGNATED AGENCY shall be required to ensure that the subcontractor's employees are provided a drug-free workplace. The DESIGNATED AGENCY shall secure from that subcontractor the following written certification: "As part of the subcontracting agreement with the AUGUSTA REGIONAL TRANSPORTATION STUDY certifies that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official Code of Georgia Annotated Section 50-24-3", and (4) It is certified that the undersigned will not engage in unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract. ____________________________ ________________________________ Date Director PI # 0017893-PLN Page 26 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX D - GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT Name of Contracting Entity: AUGUSTA REGIONAL TRANSPORTATION STUDY Contract No. and Name: Planning Services Contract for FY 2022 (PI 0017893) By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm, or entity which is contracting with the Georgia Department of Transportation has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b). The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Georgia Department of Transportation within five (5) business days after any subcontractor is retained to perform such service. _______________________________________ E-Verify Company Identification Number _______________________________________ Signature of Authorized Officer or Agent _______________________________________ Date of Authorization _______________________________________ Printed Name of Authorized Officer or Agent _______________________________________ Name of Contractor _______________________________________ Title of Authorized Officer or Agent _______________________________________ Date SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ day of_________________, 2020 ________________________________________ [NOTARY SEAL] Notary Public My Commission Expires on: ___________________ Hardie Davis, Jr. Mayor 46923 07/09/2007 Augusta Regional Transportation Study Public Service Committee Meeting 7/27/2021 1:00 PM Motion to approve and execute the FY 2022 Metropolitan Planning Organization (MPO) Annual Funding Contract from Georgia Department of Transportation (GDOT). Department:Planning & Development Presenter:Robert Sherman or Department Designee Caption:Approve FY 2022 Metropolitan Transportation Planning Services Annual Contract (aka PL Funds Contract). Background:Annually, GDOT presents the MPO with a planning contract that allows for up to an 80% reimbursement of specific costs associated with transportation planning and requires a 20% local match. Analysis:For FY 2022, the GDOT contract allows for reimbursement of up to $387,472.35 on specific transportation planning activities based on the annual Unified Planning Work Program (UPWP). Financial Impact:The $387,472.35 is a grant that requires a local match of up to $96,868.10. Planning and Development typically incorporates the match into its annual budget. Alternatives:No reimbursement for transportation planning-related activities. Recommendation:Approve and execute the contract from GDOT for transpiration planning funds during FY 2022. Funds are Available in the Following Accounts: The $387,472.35 is a grant that requires a local match of up to $96,868.10. Local match approved by the administrator’s office on March 11, 2021. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/27/2021 1:00 PM Notice of Contract Transfer- SITA Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the transfer of Contract with Societe International de Communications Aeronautiques Radio, Inc. (SITA) Background:On August 1, 2017, Augusta Regional Airport (AGS) entered into the contract with Societe International de Communications Aeronautiques Radio, Inc. (SITA) to install and maintain the antenna, receiver, transmitter, and associated equipment needed to provide Aircraft Communications Automatic Reporting Systems (ACARS) information for ground and enroute users. The annual lease is $3,000. SITA is transferring all its contracts with AGS to SITA Information Network Computing USA Inc. (SITA NV/BV) effective June 1, 2021. SITA NV/BV is a 100% owned subsidiary or branch of the SITA group parent company. Analysis:AGS needs to consent to the novation of the in-scope Contracts and transactions on the terms as set out in this letter in order to continue leasing the facility. Ms. Rachel Mack has reviewed the lease agreement and the notice of contract Financial Impact:This was approved by the Aviation Commission on June 30, 2021. Annual lease amount is $3000.00 Alternatives:Deny Recommendation:To approve Funds are Available in the Following Accounts: 551000000-3492508 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/27/2021 1:00 PM partnership and agreement with Augusta Richmond County Aquatic Center Department: Presenter:Commissioner Sean Frantom Caption:Discuss the partnership and agreement with Augusta Richmond County Aquatic Center and the Aiken Augusta Swim league. (Requested by Commissioner Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: