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Home My WebLink About2021-07-14 Meeting Minutes Public Service Committee Meeting Commission Chamber - 7/14/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Johnson, Vice Chairman; Clarke and Sias, members. Absent: Hon. Frantom, Chairman. PUBLIC SERVICES 1. New Location: A.N. 21-20: A request by Ryan Thomas Zadina for a retail package Beer & Wine License to be used in connection with Express Lottery located at 3252 Wrightsboro Rd. District 2. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 2. New Location: A.N. 21-21: A request by Tyson T. Denizhan for an on premise consumption Beer & Wine License to be used in connection with Ephesus Med, LLC located at 3102 Washington Rd A. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 3. New Location: A.N. 21-22: A request by Vincent Ingallinera for an on premise consumption Incidental Beer & Wine License to be used in connection with Source Code Escape Games located at 1025 Broad Street. District 1. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 4. Existing Location: A.N. 21-23: A request by Naveed H. Gojali for a retail package Beer & Wine License to be used in connection with Gate Two Stop N Shop located at 2985 Gordon Hwy. District 3. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 5. Discussion: A request by Dorothy J. Smith for a Massage Operator License to be used in connection with Massage CSRA located at 3933 Wrightsboro Rd. District 3. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Sammie Sias Commissioner Jordan Johnson Passes 6. Motion to approve submittal of the funding proposal for Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on Aging. Item Action: Approved Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 7. Request Commission approval to enter into Phase V contract with MCCi, LLC as a sole source vendor for the amount of ‘not to exceed $90,000.00’ for the purpose of digitizing and indexing historic building plans. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 8. Initiate blight ordinance inspections on Cardinal Regency Mall LLC properties at 1200 Gordon Hwy. and 2810 Regency Blvd. (Requested by Commissioner John Clarke) Item Action: Disapproved Motions Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Fails 1-2. Commissioner John Clarke Commissioner Jordan Johnson Fails 9. Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (Requested by Commissioner Jordan Johnson) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result This item will be referred to the next committee meeting due to the lack of a quorum. 10. Motion to approve the Daniel Field Airport receiving a 100% federal grant from the American Rescue Plan Act (ARPA) and approval of the mayor signing a resolution acknowledging the acceptance of said funding. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 11. Motion to approve the Change Order #2 S.D. Clifton Baggage Handling Replacement Project in the amount of $5,626.00 and a 14 day addition to the contract time. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 12. Motion to approve the purchase of a second exit lane egress tunnel unit and to authorize staff to amend the original purchase order to reflect the total costs of two (2) units. Requested by Augusta Aviation Commission. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 13. Discuss with Parks and Recreation the possibility of organizing a Fishing Day for city youth at the Mayor's Fishing Hole or Diamond Lakes. (Requested by Commissioner John Clarke) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next committee meeting without objection. 14. Motion to approve the minutes of the Public Services Committee held on June 8, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner John Clarke Commissioner Sammie Sias Passes 15. Discuss noise ordinance and fireworks that are not being followed. (Requested by Commissioner Catherine S. McKnight) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. www.augustaga.gov Public Service Committee Meeting 7/14/2021 1:00 PM Attendance 7/14/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/14/2021 1:00 PM Alcohol Application Department:Planning & Development Presenter:JULIETTA H. WALTON Caption:New Location: A.N. 21-20: A request by Ryan Thomas Zadina for a retail package Beer & Wine License to be used in connection with Express Lottery located at 3252 Wrightsboro Rd. District 2. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 7/14/2021 1:00 PM Alcohol Application Department:Planning & Development Presenter:JULIETTA H. WALTON Caption:New Location: A.N. 21-21: A request by Tyson T. Denizhan for an on premise consumption Beer & Wine License to be used in connection with Ephesus Med, LLC located at 3102 Washington Rd A. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $625.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 7/14/2021 1:00 PM Alcohol Application Department:Planning & Development Presenter:JULIETTA H. WALTON Caption:New Location: A.N. 21-22: A request by Vincent Ingallinera for an on premise consumption Incidental Beer & Wine License to be used in connection with Source Code Escape Games located at 1025 Broad Street. District 1. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augustaa's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $315.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 7/14/2021 1:00 PM Alcohol Application Department:Planning & Development Presenter:JULIETTA H. WALTON Caption:Existing Location: A.N. 21-23: A request by Naveed H. Gojali for a retail package Beer & Wine License to be used in connection with Gate Two Stop N Shop located at 2985 Gordon Hwy. District 3. Super District 10. Background:This is an Existing Location. Formerly in the name of Balvant Mistry. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/14/2021 1:00 PM Massage Operator License Department:Planning & Development Presenter:JULIETTA H. WALTON Caption:Discussion: A request by Dorothy J. Smith for a Massage Operator License to be used in connection with Massage CSRA located at 3933 Wrightsboro Rd. District 3. Super District 10. Background:This is a New License to be used on an Out Call basis only. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Massage Therapy. Financial Impact:The applicant will pay a one-time administrative fee of $120.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission APPLICATION PACKAGE GRANT 45 Mobility of Seniors and Individuals with Disabilities FTA Section 5310 Program Client Transportation Profile Legal Name of Applicant Organization: Augusta Metropolitan Planning Organization Street Address: 535 Telfair Street City, State & Zip: Augusta, GA 30901 Contact Name: Mr. Robert Sherman Telephone #: 706-821-1801 FEI #: Organization is Minority Owned/Operated:  Yes  No (See Appendix C for definitions of minority and minority organizations) Organization Provides Assistance to Minority Communities:  Yes No (See Appendix C for definition of minority community) Organization Service Area Includes the Following Counties: Urbanized portion of Aiken County, SC (LSCOG of Aiken, SC is the “pass- through” recipient of 5310 allocations for FY22, FY23, and FY24) Following this page are the forms that will complete your application for the Section 5310 project. Complete each form using the legal name of your agency and have each form signed and notarized as required. Submit one (1) original by mail or send an electronic copy of the completed application to the Transportation Services Section as listed in Appendix F. Applications can also be submitted, as part of the package, with the Transportation Proposal for coordinated transportation services. Georgia Department of Human Services Page | 2 5310 Application – Grant 45 Client Transportation Profile (for Purchase of Service) Contractor Name: Lower Savannah Council of Contact Name: Dana Luttrull or Rhonda Mitchell Governments (LSCOG) Address: 2748 Wagener Rd; Hwy 302 DHS Division of Service: PO Box 850 City/State/Zip: Aiken, SC 29801 DHS Service Region: 7 Phone #: 803-649-7981 Front Desk County(s) Name: Urbanized portion of Aiken Direct Line(s): 803-508-7059 or 508-7061 County, SC  Urban  Non-Urban Type of Service Needed:  Fixed Route  Demand-Response Project Intent:  New Service  Expansion Transportation Needs in the DHS Service Area. (Data is in number of One-Way Passenger Trips per year): THIS SECTION ONLY DETAILS THE PURCHASE OF SERVICE (trips) PORTION OF THE PROJECT; not the Mobility Management staffing assistance. Client’s Category Estimate Number of One-Way Passenger Trips for Clients Needing Service (estimate of the size of the individual groups in the community who lack transportation) Total Number of One-Way Passenger Trips For Clients Currently Receiving Service (On Trend for FFY2020-21) Estimate Number of Total One-Way Passenger Trips Per Year if Project is Approved Yr 1 / Yr 2 / Yr 3 Mental Disabilities 880 175 200 / 200 / 210 Physical Disabilities 1328 1000 1300 / 1320 / 1350 Elderly 4624 2800 2085 / 2423 / 2778 Transportation Cost for this agency. (Data is an estimate of current cost per One-Way Passenger Trip): Client’s Category Total Cost Services Needed Cost Per Trip X Total Trips = Total Cost Yr 1/ Yr 2/ Yr 3 What Percentage is Covered by Another Funding Source(s)? % of What Source? Estimated Cost for the Section 5310 % Cost Mental Disabilities $ 3,682/ 3,682/ 3,866 20% GDHS 80% FTA 5310 Physical Disabilities $23,933/ 24,301/ 24,854 20% GDHS 80% FTA 5310 Elderly $38,385/ 44,607/ 51,143 20% GDHS 80% FTA 5310 (Request for an increase of 10% in annual funding each consecutive year for program growth) If more than one funding source is applicable, then list the other source indicating the percentages. Fund Source Percentage Georgia Department of Human Services Page | 3 5310 Application – Grant 45 Days of Transportation Services Needed Weekly: Monday - Friday (Example: Monday-Friday) Number of Days Transportation Services Needed Annually:.250/250/250 (Yr 1/2/3) (Example: 250 Days) Hours of Transportation Services Needed Daily: POS trip service from 7:00am-5:00pm Mobility Management staffing M-Th 8am – 5pm & Fridays 8am – 4pm Georgia Department of Human Services Page | 4 5310 Application – Grant 45 EXHIBITS Georgia Department of Human Services Page | 5 5310 Application – Grant 45 EXHIBIT 17 SECTION 5310 PROJECT DESCRIPTION (See Instructions on next page) 1. Applicant: Augusta MPO on behalf of Lower Savannah Council of Governments 2. Address: LSCOG: 2748 Wagener Rd; Hwy 302; PO Box 850; Aiken, SC 29802 3. Contact Person: Mariah Harris, MPO / Dana Luttrull or Rhonda Mitchell, LSCOG 4. Telephone: 803-508-7059 & 7061 LSCOG / Augusta MPO 706-821-1810 5. New Applicant: (Y) (N) No 6. Urban Status: [ ] Non-urbanized area [ X] Urban area 7. County(s) to be served: County 1 Aiken 2 3 4 5 6 8. Total project cost: $132,000 Yr 1 / $145,200 Yr 2 / $159,720 Yr 3 One half of each year’s funding request is for trip service with the other half reserved for mobility management service. 9. Types of service provided: [X ] Demand Responsive [ ] Expand existing service [ ] Fixed Route [ ] Start new service [X ] Other (specify)Mobility Man. [ ] Replace existing service 10. Operations: Hours of service: 7a – 5p M-F Days of Service: Approx. 250 each yr 11. Clients Served; Percent and Number: # of clients over three years Client Group Number Percentage Elderly 512 61% Disabled 286 34% Other (Specify) Mental Disability 42 5% Total 840 100% Georgia Department of Human Services Page | 6 5310 Application – Grant 45 12. Number of passenger seats available in your fleet as of 10/1/2020: 70 13. Description of current vehicle fleet: include DHS owned, and all other vehicles. (Attach additional sheets, if needed) Year Make / model Capacity (Amb / Lift) Owner 2015 Cutaway Goshen Impulse 14 / with lift Aiken Senior Life Services 2017 Cutaway Goshen Impulse 14 / with lift Aiken Senior Life Services 2017 Cutaway Goshen Impulse 14 / with lift Aiken Senior Life Services 2018 Cutaway Starcraft Allstar 14 / with lift Aiken Senior Life Services 2018 Cutaway Starcraft Allstar 14 / with lift Aiken Senior Life Services THESE ARE THE MOST COMMONLY USED VEHICLES FOR 5310 COORDINATED TRIPS FROM THE SERVICE PROVIDER’S FLEET 14. Project description narrative: (See attached) 15. Does your agency contract with DHS? (No) 16. If yes, for which DHS Program? PROJECT DESCRIPTION NARRATIVE INSTRUCTIONS FOR COMPLETING PROJECT DESCRIPTION Georgia Department of Human Services Page | 7 5310 Application – Grant 45 1-5. General Information – Enter the name of applicant organization, address, contact person and telephone number - if applicant is not the agency which will provide services, please provide an explanation in your Project Description. 6. Urban Status - An urbanized area has a population of 50,000 or more and is so designated by the U.S. Bureau of Census. Non-urbanized, rural or small urban area - these terms are used interchangeably to mean any area outside an urbanized area with a population of less than 50,000. 7. County(ies) to be served - List the county(s) in which service is to be provided in. 8. Project cost – Enter the total project cost from your estimated budget. 9. Types of service - Demand responsive includes dial-a-ride and door-to-door specialized service. Fixed route refers to service following an established route or schedule. 10. Operations - Specify the routine hours of service (example: 9:00 a.m. to 3 p.m.) and days of service (example; Monday to Friday). 11. Clients Served - Estimate the percent, within each client category, that your agency serves. 12. Project description - Fully discuss the items listed in section II-Application Package, B. Application Requirements. This section is your opportunity to describe the service to be provided and demonstrate the fiscal, managerial and operational capabilities of your organization. Describe the clientele that will be receiving the service; estimate the monthly number of passenger trips to be provided; document your organizations' ability to provide transportation service in an efficient and effective manner, including data such as operating cost/mile, passenger trips/vehicle mile, operating cost/passenger trip and any other information that reflects the quality and efficiency of your organization; list the type and number of personnel such as, drivers, dispatchers, mechanics, etc. and if the employees are paid or are volunteers and if they are full or part time; describe provisions made to ensure proper maintenance of vehicles and indicate who will provide the maintenance; describe the driver hiring process and training given to the drivers; specify the percentage and dollar amount your organization is willing to contribute towards the total cost of your project (this is also your certification that the local match dollars are available) Once again, your application will be rated on your response to the elements in part I.D. of this guide. 13. Contractor status - circle yes if your organization provides services to DHS as a contractor or subcontractor. If your response is yes, then list the DHS program that you provide services for. Examples of these programs would be Aging Services, Mental Health, Developmental Disabilities and Addictive Diseases, DFCS, Rehabilitative Services, etc. Georgia Department of Human Services Page | 8 5310 Application – Grant 45 EXHIBIT 18 SAMPLE PUBLIC NOTICE FOR SECTION 5310 TO BE POSTED ON PRIME CONTRACTOR’S (APPLICANT ORGANIZATION) WEBSITE The Department of Human Services, Office of Facilities and Support Services, Transportation Services Section requires a statement be posted on the Prime Contractor’s (Applicant Organization) website notifying the public the Applicant Organization has applied for Section 5310 funds. The below should be posted on the Applicant Organization’s website. Once posted a copy or screen shot should be sent to the Department of Human Services, Regional Transportation Office located in the Applicant Organization’s area. The Lower Savannah Council of Government is applying for funding under the Section 5310 Mobility of (Private Nonprofit or Public Body) Seniors and Individuals with Disabilities Transportation Program to meet the special needs of elderly and disabled individuals located in Aiken County (list city/counties or area served). To assure that private for-profit transportation providers have a fair opportunity to participate in the development of this program, the _Lower Savannah Council of Government solicits private sector input and participation. (Private Nonprofit or Public Body) Disadvantage Business Enterprises and any private for-profit transportation operator interested in providing or participating in any or all the above services should submit a written notice of intent to: (Provide contact information.) Georgia Department of Human Services Page | 9 5310 Application – Grant 45 EXHIBIT 19 FEDERAL TRANSIT ADMINISTRATION CIVIL RIGHTS ASSURANCE The Augusta Metropolitan Planning Organization hereby certifies that, as a condition to receiving (Private Nonprofit or Public Body) Federal financial assistance under the Federal Transit Act of 1964, it will ensure that: 1. No person on the basis of race, color, or national origin, will be subjected to discrimination in the level and quality of transportation services and transit related benefits. 2. The Augusta Metropolitan Planning Organization will compile, maintain, and submit in a timely (Private Nonprofit or Public Body) manner Title VI information required by FTA Circular 1160.1A and in compliance with the Department of Transportation's Title VI regulation, 49 CFR Part 21.9.Z 3. The Augusta Metropolitan Planning Organization will make it known to the public that those person (Private Nonprofit or Public Body) or persons alleging discrimination on the basis of race, color, or national origin as it relates to the provision of transportation services and transit-related benefits may file a complaint with the Federal Transit Administration and/or the U.S. Department of Transportation. The person whose signature appears below is authorized to sign this assurance on behalf of the recipient. DATED: Signature Robert Sherman III Director of Augusta Planning & Development Name and Title of Authorized Officer Georgia Department of Human Services Page | 10 5310 Application – Grant 45 EXHIBIT 20 TITLE VI RIDERSHIP INFORMATION COUNTY: URBANIZED PORTION OF Aiken County AGENCY: Lower Savannah Council of Government Number of Persons likely to receive service. (Estimate). Percentage of Service Area Population By Minority Group Number of Persons Expected to Be Served ______69___% White ____50,433_____ _______24__% Black ____17,891_____ ______5___% Hispanic ___4,031______ ____0.08_____% Asian-Pacific _____60____ ______1___% Asian-Indian ___781______ _____0.1____% Native American ___97______ ___100___% TOTAL ___73,293______ Georgia Department of Human Services Page | 11 5310 Application – Grant 45 EXHIBIT 21 STANDARD ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 The __Augusta Metropolitan Planning Organization (hereinafter referred to as the (Private Nonprofit or Public Body) "Recipient") HEREBY AGREES THAT as a condition to receiving any Federal financial assistance from the Department of Transportation it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D-42 U.S.C. 2000D-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, Nondiscrimination Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to the end that in accordance with Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the Regulations. More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to the project: 1. That the Recipient agrees that each "program" and each "facility" as defined in subsections 21.23(e) and 21.23(b) of the Regulations, will be (with regard to a "program") conducted, or will be (with regard to a "facility") operated in compliance with all requirements imposed by, or pursuant to, the Regulations. 2. That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with a project under the Federal Transit Act of 1964, (The FTA Act) and, in adapted form in all proposals for negotiated agree-ments: The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D to 2000D-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. 3. That the Recipient shall insert the clauses of Appendix A of this assurance in every contract subject to the Act and the Regulations. 4. That the Recipient shall insert the clauses of Appendix B of this assurance, as a covenant running with the land, in any deed from the United States effecting a transfer of real property, structures, or improvements thereon, or interest therein. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the assurance shall extend to the entire facility and facilities operated in connection therewith. Georgia Department of Human Services Page | 12 5310 Application – Grant 45 6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of real property or an interest in real property, the assurance shall extend to rights to space on, over, or under such property. 7. That the Recipient shall include the appropriate clauses set forth in Appendix C of this assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Recipient with other parties; (a) for the subsequent transfer of real property acquired or improved under this project, and (b) for the construction or use of or access to space on, over or under real property acquired, or improved under this project. 8. That this assurance obligates the Recipient for the period during which Federal financial assistance is extended to the project, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the Recipient or any transferee for the longer of the following periods: (a) the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) the period during which the Recipient retains ownership or possession of the property. 9. The Recipient shall provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, and Regulations, and this assurance. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal Transit Programs and is binding on it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal Transit Program. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Recipient. DATED:_____________________ __ __Robert Sherman III, Director Augusta Planning & Development Signature of Authorized Officer Name and Title of Authorized Officer Attachments: Appendices A, B, and C Georgia Department of Human Services Page | 13 5310 Application – Grant 45 (Appendix A to Title VI Assurance) During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter, referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Transit Administration (FTA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information is required or a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the Recipient, or the Federal Transit Administration, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the Recipient shall impose such contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but not limited to: a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination or suspension of the contract in whole or in part. 6. Incorporation of Provisions: The contractor shall include provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Recipient or the Urban Mass Transportation Administration may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Recipient to enter into such litigation to protect the interests of the Recipient, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Georgia Department of Human Services Page | 14 5310 Application – Grant 45 (Appendix B to Title VI Assurance) The following clauses shall be included in any and all deeds effecting or recording the transfer of real property, structures or improvements thereon, or interest therein from the United States. (GRANTING CLAUSE) NOW, THEREFORE, the Department of Transportation, as authorized by law, and upon the condition that the Recipient will accept title to the lands and maintain the project constructed thereon, in accordance with the Federal Transit Act and the policies and procedures prescribed by the Federal Transit Administration of the Department of Transportation and, also in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter referred to as to the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000D TO 2000D-4), does hereby remise, release, quitclaim and convey unto the Augusta Metropolitan Planning Organization_ (hereinafter referred to as the (Name of Applicant) "Recipient") all the right, title, and interest of the Department of Transportation in and to said lands described in Exhibit "A" attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto the Recipient and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on the Recipient, its successors and assigns. The Recipient, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, it successors and assigns, that (1) no person shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over and under such land hereby conveyed (,) (and)* (2) that the Recipient shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (,) and (3) that in the event of breach of any of the above-mentioned nondiscrimination conditions, the Department shall have a right to re-enter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in and become the absolute property of the Department of Transportation and its assigns as such interest existed prior to this instruction.* *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Georgia Department of Human Services Page | 15 5310 Application – Grant 45 (Appendix C to Title VI Assurance) The following clauses shall be included in all deeds, licenses, leases, permits, or similar instruments entered into by the _Augusta Metropolitan Planning Organization (hereinafter referred to as the “Recipient") (Name of Applicant) pursuant to the provisions of Assurance 10(a). The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (add, license, lease, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantees, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964; and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns. The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the Recipient pursuant to the provisions of Assurance 7(b). The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that (1) no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination and (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964), and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* Georgia Department of Human Services Page | 16 5310 Application – Grant 45 That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns. *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Georgia Department of Human Services Page | 17 5310 Application – Grant 45 EXHIBIT 22 FTA CERTIFICATIONS AND ASSURANCES (Completed and Attached by DHS) Georgia Department of Human Services Page | 18 5310 Application – Grant 45 EXHIBIT 23 PRIVATE NONPROFIT or PUBLIC BODY BOARD RESOLUTION WHEREAS, THE (Augusta Metropolitan Planning Organization) hereinafter referred to (Legal Name of Organization) as the "Applicant" has requested assistance from the Georgia Department of Human Services for the purpose of capital assistance; and WHEREAS, this project is considered to be important and necessary to public transportation in __Aiken___________________________; and (City/County) THAT the Applicant while making application to or receiving grants from the Federal Transit Administration will comply with the Federal statutes, regulations, executive orders and administrative requirements as listed in Appendix A of the FTA Circular FTA C 9070.1C and as also included in Appendix B of the Georgia Department of Human Services State Management Plan and Application Package for Elderly and Disabled Transportation inclusive; THAT the Applicant has or will make available in the required amounts non-federal funds to meet local share requirements; THAT ____Robert Sherman III, Director, Augusta Planning and Development is empowered to sign (Name and Title of Designated Official) contract on behalf of the Applicant; and THAT the above named official may sign on behalf of the Applicant any assurance, certification, or other documentation that may be required as a part of the application submitted. Passed this ____________________________day of ____________, 20___ _______________________________________________________________ Board Chairman Signed, sealed and delivered this ________________________day of ____________________, 20____ in the presence of: ____________________________________ _________________________________ Witness Notary Public - Notary Seal Georgia Department of Human Services Page | 19 5310 Application – Grant 45 EXHIBIT 24 Georgia Department of Human Services Coordinated Transportation System Federal Transit Administration Section 5310 Grant Procurement & DBE Documentation DHS Region: Amount of 5310 Funds in FY20 Contract: Contractor: Did you provide direct transportation services to consumers with some or all the 5310 funds you received from DHS? Did you purchase transportation services (i.e., trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below. Do you have written procurement procedures that comply with FTA C 4220.1F? Did you purchase goods or services (other than purchasing trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below. If you did not purchase transportation services from subcontractors or purchase other goods and services with the 5310 funds, what were the 5310 funds used for? Purchases over $100,000 Name of Prime or Subcontractor Item Procured Sealed bid or RFP? Name of Selected Bidder/Offeror Does this entity qualify as a DBE? If yes, attach documentation. How many Bidders/Offerors responded? Was the Invitation to Bid or RFP publicly advertised? Total Cost (5310 only) Small Purchases ($3,001 - $99,999) Georgia Department of Human Services Page | 20 5310 Application – Grant 45 Name of Prime or Subcontractor Item Procured From whom was it purchased? Does this entity qualify as a DBE? If yes, attach documentation. Cost How many quotes were requested and received before making this purchase? Are the quotes available for review? Micro-purchases (less than $3,000) Name of Prime or Subcontractor Item Procured From whom was it purchased? Does this entity qualify as a DBE? If yes, attach documentation. Cost Is documentation available to support this purchase as being fair and equitably distributed? Georgia Department of Human Services Page | 21 5310 Application – Grant 45 EXHIBIT 25 Sample Memo for the adoption of the DHS Title VI Plan To Whom It May Concern: In Lieu of developing a separate Title VI Plan, Xyz Contractor, Inc. agrees to adopt and comply with the Georgia Department of Human Services, Transportation Services Section’s Title VI Plan, updated February 2011. The adopted Title VI Plan is attached for reference. Sincerely, _____________________________________ (Signature) _____________________________________ (Title) _____________________________________ (Date) Georgia Department of Human Services Page | 22 5310 Application – Grant 45 EXHIBIT 26 SECTION 5310 GRANT APPLICATION CHECKLIST PREPARED BY: ________________________________ PHONE: ___________ Indicate by N/A any items that are not applicable. 1. Project Description x All sections of (Exhibit 17) complete. 2. Applicant Certifications x Written certification on nonprofit or public body status x Written certification of equivalent transportation services for persons with disabilities. 3. x Copy of public notice or private enterprise notification (Exhibit 18) 4. Civil Rights Requirements a. FTA Civil Rights Assurance (Exhibit 19) x b. Title VI Ridership (Exhibit 20) c. U.S. D.O.T. TITLE VI Assurance (Exhibit 21) 5. Certifications and Assurances for FTA Assistance DHS All sections of (Exhibit 22) complete 6. Private Enterprise Coordination Private Nonprofit or Public Body Board Resolution (Exhibit 23) 7. Procurement & DBE Documentation (Exhibit 24) 8. N/A Memo for the adoption of the DHS Title VI Plan (Exhibit 25) LSCOG will not adopt DHS Title VI Plan as LSCOG has a FTA approved Title VI Plan of their own 9. x Original and one copy 10. Application Checklist (Exhibit 26) x All above items have been addressed Georgia Department of Human Services Page | 23 5310 Application – Grant 45 APPENDICES Georgia Department of Human Services Page | 24 5310 Application – Grant 45 APPENDIX A PRIVATE ENTERPRISE COORDINATION REQUIREMENTS Requirements 1-3 are addressed in the application process. 1. The current participation of private providers in Section 5310 supported services. 2. All efforts to provide written notice to private providers of proposed services. 3. All forums, meetings, hearings, or other opportunities for involving the private sector early in the project development process. The remaining requirements 4-9 are to be addressed, as appropriate, maintained on file and kept current by the applicant. 4. Description of private sector proposals, if any, offered for consideration, and the rationale for inclusion or exclusion. 5. Methods for periodically reviewing existing services to determine whether they can be provided more efficiently by the private sector. 6. Any locally established criteria for making public/private service decisions. 7. The local methodology for making true cost comparisons when there are two or more operators interested in providing service. 8. Any complaints from private operators and how these were resolved, and the local mechanism for resolving complaints. Georgia Department of Human Services Page | 25 5310 Application – Grant 45 APPENDIX B LISTS OF STATUTES, REGULATIONS, EXECUTIVE ORDERS, AND ADMINISTRATIVE REQUIREMENTS APPLICABLE SECTION 5310 (Briefly described and provided for the convenience of the applicant.) STATUTES Section 3(e) of the FTA Act, 49 U.S.C. 1602(E) which requires, among other things, the recipient to provide to the maximum extent feasible for the participation of private mass transportation companies. Section 12(c) of the FTA Act, 49 U.S.C. 1608(C) Which, among other things, prohibits discrimination on the basis of race, color, creed, national origin, sex or age. Section 5310 of the FTA Act, 49 U.S.C. 1612 which provides, among other things, for the planning and design of mass transportation facilities to meet the special needs of the elderly and disabled. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000(d) which, among other things, prohibits discrimination on the basis of race, color or national origin by recipients of Federal financial assistance. Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000(a) which, among other things, prohibits discrimination in employment. Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794 which, among other things, prohibits discrimination on the basis of handicap by recipients of Federal financial assistance. "Hatch Act,” 5 U.S.C. 1501, et seq. which, among other things, imposes certain restrictions on political activities of recipients of federal financial assistance. "Buy America Requirements," Section 5310 of the Surface Transportation Assistance Act of 1982, P.L. 97-424. Which, among other things, requires that steel, cement and manufactured products procured under FTA-funded contracts of a certain size be of domestic manufacture or origin (with four exceptions). Contract Work and Safety Standards Act, 40 U.S.C. 327-333 which, among other things, establishes the required basis and conditions for hours of work and for overtime pay of laborers and mechanics, and directs the Department of Labor to formulate construction safety and health standards. National Environmental Policy Act of 1969, 42 U.S.C. 4321, ET. SEQ. which, among other things, prohibits Federal assistance that will adversely affect the quality of the environment. Federal Water Pollution Control Act, as amended by the Clean Water Act of 1977, 33 U.S.C. 1251, ET SEQ which, among other things, sets limits on pollutants discharged in international waterways and requires safeguard against spills from oil storage facilities. Clean Air Act of 1955, as amended, 42 U.S.C. 7401, ET SEQ. which, among other things, establishes national standards for vehicle emissions Energy Policy and Conservation Act, 42 Georgia Department of Human Services Page | 26 5310 Application – Grant 45 U.S.C. 6321 which, among other things, authorizes development and implementation of state energy conservation plans. National Flood Insurance Act of 1969, 42 U.S.C. 4011, ET SEQ. which, among other things, authorizes a national flood insurance program. Flood Disaster Protection Act of 1973, 42 U.S.C. 4012A, ET SEQ. which among other things, requires the purchases of flood insurance by recipients of federal financial assistance who are located in areas having special flood hazards. The Safe, Accountable, Flexible, Efficient Transportation Equity Act, a Legacy for Users (Public Law 109-059) signed into law on August 10, 2005,and codified in 49 U.S.C. Chapter 53. REGULATIONS 49 C.F.R. Part 600, et seq. regulations promulgated by FTA 49 C.F.R. Parts 18,20,21, 23, 24, 25, 27, 29, 37, 38,639,661,663 and 665 regulations promulgated by the Department of Transportation governing Title VI of the Civil Rights Act of 1964, Minority Business Enterprise, Relocation and Land Acquisition, Uniform Relocation Assistance and Real Property Acquisition, Nondiscrimination on the Basis of Handicap, Drug-Free Workplace Act of 1988, Bus Testing, Transportation for Individuals with Disabilities, Pre-award and Post-delivery audits, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, New Restrictions on Lobbying, Capital Leases, 56 Fed. Reg. 51786, dated 10-15- 91, Buy America Requirements: Surface Transportation Assistance Act of 1982, respectively. 0 C.F.R. Part 601 regulations promulgated by the Department of Energy governing Restrictions on Lobbying. 36 C.F.R. Part 800 regulations promulgated by the Advisory Council on Historic Preservation. 46 C.F.R. Part 381 regulations promulgated by the Maritime Administration governing cargo preference requirements. 31 C.F.R. Part 205 regulations promulgated by the Department of Treasury governing letter of credit. 40 C.F.R. Part 15 regulations promulgated by the Environmental Protection Agency pertaining to administration of Clean Air and Water Pollution requirements for grantees. EXECUTIVE ORDERS E.O. 11988 which establishes certain specific requirements related to flood protection and control. E.O. 12372 which rescinds OMB Circular A-95 and establishes new requirements currently being implemented. Georgia Department of Human Services Page | 27 5310 Application – Grant 45 APPENDIX B (continued) ADMINISTRATIVE REQUIREMENTS Office of Management and Budget (OMB) Circular A-87 which provides costs principles applicable to grants and contracts with State and local governments. Office of Management and Budget (OMB) Circular A-102 which provides uniform requirements for assistance to State and local governments. Federal Transit Administration Circular FTA C 9070.IF Dated May 1, 2009, Elderly Individuals and Individuals with disabilities Program Guidance and application Instructions Georgia Department of Human Services Page | 28 5310 Application – Grant 45 APPENDIX C DEFINITIONS Applicant - A private nonprofit organization or public body which applies to the department for financial assistance under the Section 16 capital assistance program. Capital Equipment - Vehicles and ancillary support equipment with a multi-year usable life. For the purpose of this program this includes, but is not limited to vehicles, radios, passenger shelters, etc. Elderly Person - All persons age 60 and over. Eligible Services - Transportation services intended for regular non-emergency passenger use with priority given to the elderly and disabled. Other services (e.g., special charters) are allowed, however, these must be incidental and not in conflict with regular schedules or services. Disabled Person - Individuals who, by reason of illness, injury, age, congenital malfunction, or other permanent or temporary incapacity or disability, including those who are non-ambulatory wheelchair bound and those with semi-ambulatory capabilities are unable, without special facilities or special planning or design, to utilize mass transportation facilities and services effectively. Incidental Use - The use of equipment or facilities purchased under this grant program for other than principle grant related purposes. Metropolitan Planning Organization (MPO) - Organizations designated by the Governor which, together with the state, are responsible for transportation planning in urbanized areas. Program of Projects means a list of projects to be funded in the grant application submitted to FTA by a State. The program of projects (POP) lists the sub recipients and indicates whether they are private non-profit agencies or local government authorities, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost and Federal share for each project, and the amount of funds used for program administration from the 10 percent allowed. Human Service Transportation means transportation services provided by or on behalf of a human service agency to provide access to agency services and/or to meet the basic, day-to-day mobility needs of transportation-disadvantaged populations, especially individuals with disabilities, older adults, and people with low incomes. Locally Developed Coordinated Public Transit-Human Services Transportation Plan means a plan that identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provides strategies for meeting those local needs, and prioritizes transportation services for funding and implementation. Minority Communities – A community that has a percentage of minority population greater than the percentage of minority population in the state. Minority Individual – A person whose origins are in any of the black racial groups of Africa; a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race; a person who is an American Indian, Eskimo, Georgia Department of Human Services Page | 29 5310 Application – Grant 45 Aleut, or Native Hawaiian; a person whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the US Trust Territories of the Pacific, or the Northern Marianas; or a person whose origins are from India, Pakistan, or Bangladesh. Minority Organization – A small business concern which is at least 51 percent owned by one or more minority individuals or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by one or more minority individuals, and whose management and daily business operations are controlled by one or more of the minority owners. Nonprofit Organization - A corporation or association determined by the Secretary of the Treasury to be an organization described by 26 USC Section 501(C) which is exempt from taxation under Section 501(a) or 101 or one which has been determined under state law to be nonprofit and for which the department has received documentation certifying the status of nonprofit organization. Non-Urbanized Areas - Areas with a population of less than 50,000. Private - means nonpublic, to wit: bodies which are not municipalities or other political subdivisions of states; are not public agencies or instrumentalities of one or more states; are not Indian tribes; are not public corporations, boards, or commissions established under the law of any state; or are not subject to control by public authority, state or municipal. Recipient - An applicant which has been awarded financial assistance under the Section 5310 capital assistance program. Sub-Recipient – means a private non-profit organization, if the public transportation service provided is unavailable, insufficient, or inappropriate; or a governmental authority that is approved by the State to coordinate services for elderly individuals and individuals with disabilities or certifies that there is not any non-profit organizations readily available in the area to provide services. Service Area – Is the geographic area which elderly and disabled clients will be served using funds from this grant. Transportation Improvement Program (TIP) - A list of transportation projects for which funding will be sought over a three to five year period prepared by the MPO representing an urbanized area. Urbanized Areas - Areas designated by the Bureau of Census, with a population of 50,000 or more. APPENDIX D REQUIRED CERTIFICATIONS FOR PURCHASES OF SERVICES Appendix D is not used as part of the application process for FTA Program 5310 funds in the State of Georgia. Funds under this grant will be used in purchase of service agreements. Georgia Department of Human Services Page | 31 5310 Application – Grant 45 APPENDIX E DHS COORDINATED TRANSPORTATION MAP Georgia Department of Human Services Page | 32 5310 Application – Grant 45 APPENDIX F DHS REGIONAL TRANSPORTATION COORDINATORS Georgia Department of Human Services Page | 33 5310 Application – Grant 45 Georgia Department of Human Services Page | 34 5310 Application – Grant 45 APPENDIX G FEDERAL REGISTER (www.fta.dot.gov) Public Service Committee Meeting 7/14/2021 1:00 PM Motion to approve the Federal Transit Administration (FTA) Section 5310 Grant for FY 2022-2024. Department:Planning & Development Presenter:Robert Sherman or Department Designee Caption:Motion to approve submittal of the funding proposal for Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on Aging. Background:The Federal Transit Administration provides federal funds to the State of Georgia for coordinated human services transportation for elderly and disabled persons. The Augusta Planning and Development Department (APDD) as the Augusta Regional Transportation Study (ARTS) - Metropolitan Planning Organization (MPO) serving the urbanized area of Augusta Richmond County, Georgia and Aiken Co., South Carolina. The Lower Savannah Council of Government (LSCOG) is the direct recipient of these funds and operates Best Friends Express public transit service in Aiken Co. SC. This transit service will serve persons age 60+ and those with disabilities. Analysis:Without approval of this item, the Augusta Planning Development Department cannot proceed with submitting the funding proposal to receive federal and state funds designated to the ARTS MPO area by the FTA and State of Georgia. This will increase public transit services to the elderly and disabled persons in Richmond County and support implementation strategies for Augusta Age-Friendly Program. Financial Impact:The State of Georgia will provide the state matching funds through the Department of Human Services and the Central Savannah River Area – Agency on Aging. The New Grant Proposal was approved by the Administrator’s Office on May 17, 2021. There is no financial commitment needed by Augusta Richmond County. Year 1: $132,000 Year 2: $145,200 Year 3: $159,720 Alternatives:Forfeiture of the funds and the Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on Aging for FY 2022-2024. Persons age 60+ and those with disabilities will lose a vital transportation resource. Recommendation:Approve submittal of funding proposal to the GA Dept. of Human Services and Central Savannah River Area – Agency on Aging to receive designated federal and state funds on behalf of the Augusta Regional Transportation Study (ARTS) – Metropolitan Planning Organization (MPO) Funds are Available in the Following Accounts: The New Grant Proposal was approved by the Administrator’s Office on May 17, 2021. There is no financial commitment needed by Augusta Richmond County. Org key: 220016309 Year 1: $132,000 Year 2: $145,200 Year 3: $159,720 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission PLANNING & DEVELOPMENT DEPARTMENT 535 Telfair Street o Suite 300 Augusta, Georgia 30901 1.803 Marvin Griffin Road Augusta, Georgia 30906 TO:MR. ODIE DONALD, ADMINISTRATOR MS. GERI SAMS, DIRECTOR OF PROCUREMENT ?M9 ROB SHERMAN, DIRECTOR PLANNING AND DEVELOPMENT CONVERSION & INDEXING SERVICE PROJECT FOR PLANNING AND DEVELOPMENT _ PHASE V JUNE 15,2021 FROM: SUBJECT: DATE: The lnformation Technology Department (lT) is working with the Planning and Development Department for the conversion and indexing service to store building plans. These plans are currently stored at the Record Retention site at 1815 Marvin Griffin Road. The Planning and Development Department is requesting to use MCCi LLC for the project continuation, Phase V. MCCi completed the first four phases of this project, is an established vendor within Augusta Procurement, and the lT Department has a contract with the company for the use of the LaserFiche Database software. The purpose of this project is to have the building plans scanned into a database where they can be stored and easily accessed. Enclosed is a Sole Source Justification form as well as the proposed contract with MCCi with a "not to exceed cost" of 590,000.00. The funds for this project are included in the 2021 Budget, Org. Key 2L7-07-2210 and Object Code 5213110. Upon your approval, we will proceed to create an agenda ltem for Commission approval. Please do not hesitate to contact me if you have questions. o",", (, f z//u zr Date: b/zA/z"u / Ms. GeriSams, Dir tor of Procurement Approve Phone:7OG - 827 - 7796 o Fax: 706 - 82! - 1806 o www,augustaga.gov Print Form Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and Contract Awards, S 1-10-56 SOLE SOURCE PROCUREMENT Vendor: Mari E-Verify Number:4)1n') Commodity: Project Software Estimated annual expenditure for the above commodity or service:$ 9o,ooo Initial all entries below that apply to the proposed purchase. Attach a memorandum containing completejustification and support documentation as directed in initialed entry. (More than one entry will apply to most sole source products/services requested). 1.SOLE SOLIRCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER,THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written certification that no regional distributors exist. Item no. 4 also must be completed.) SOLE SOURCE REQUEST IS FOR ONLY THE AUGUSTA GEORGIA AREA DISTRIBUTOR oF THE ORIGINAL MANUFACTURER oR pRovIDER. (Attach rhe manufacturer'5 - 1161 the distributel's - written certification that identiflres all regional distributors. Item no. 4 also must be completed.) THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum.) THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FLINCTION. (Attach memorandum with details of specialized function or application.) THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION. (Attach memorandum describing basis for standardization request.) NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the service or material described in this sole source justification be authorized as a sole source for the r.*i". or material. Name: Robert H. Sherman.lll Department: ?lann inq & Development Date: 6/15/2021 2. J. 4. 5. 6. v Department Head Si Approval Authority: Date: Date: Admini strato, Appro'ul@ no, COMMENTS: Rev. 09/'10/12 7<'^n\/ 'z*/uzt O^nr@ Scanning Order Issued: May 28, 2021 Valid for 30 Days City of Augusta | Scanning Order Page 2 of 9 PROJECT SCOPE Client will furnish MCCi with all hardcopy/electronic documents for its use in preparing the document imaging project and that need to be converted. GENERAL DESCRIPTION DOCUMENT SIZE Large Format up to 42” wide DEPARTMENT Planning and Development DOCUMENT TYPES Plans DOCUMENT/ROLL/FICHE COUNT 1,644 IMAGE COUNT 65,777 IMAGES PER DOCUMENT/ROLL/FICHE 40 DOCUMENT PREPARATION CURRENT STORAGE METHOD Offsite Warehouse CONDITIONS OF DOCUMENTS Good IMAGE PROCESSING & INDEXING DPI & COLOR 300 DPI, Black & White NUMBER OF INDEX FIELDS Up to 4 Fields (Document name counts as an index) DOCUMENT NAMING CONVENTION Existing LF Template FIELDS TO BE INDEXED Document Name, year, type, TBD OPTICAL CHARACTER RECOGNITION Not Included IMAGE OUTPUT DELIVERY METHOD Secure FTP Transfer OUTPUT TYPE Laserfiche Briefcase MATERIAL HANDLING SHIPPING LOGISTICS MCCi Pickup SHIPPING & DELIVERY TERMS Up to 1 shipment SPECIAL NOTES Any corrections such as rescans or indexing changes must be brought to MCCi’s attention within 90 days of the date that MCCi delivers the data to the Client. Corrections will not be made after 90 days. | Scanning Order Page 3 of 9 PRICING Project I – Conversion of Documents estimated cost Not to Exceed $90,000.00 Excess Images @ $1.43 ALL QUOTES EXPIRE IN 30 DAYS PAYMENT & BILLING TERMS MCCi will invoice project on a monthly schedule, based on deliverables (via Electronic media or the internet). Payment is due upon receipt of an invoice. | Scanning Order Page 4 of 9 SCANNING ASSUMPTIONS ERROR RATE MCCi’s acceptable error rate will be less than 0.5% for the overall project, unless otherwise stated in writing. MCCi cannot be accountable for records not reflected in original inventory report provided by Client. MCCi will correct only those valid discrepancies above the acceptable error rate reported within 90 days after delivery of electronic data to Client. DOCUMENT STORAGE MCCi’s facilities contain secure rooms for hardcopy “work in progress” document storage. MCCi will arrange for the return of hardcopy documents to Client after completion of scanning. If documents reside at MCCi facilities for a period longer than 90 days after converted electronic data is delivered to Client, storage charges of $2.50 per cubic foot per month will apply. DATA STORAGE MCCi is not responsible for maintaining a copy of Client data, with the exception of Clients who contractually and on a recurring basis, utilize MCCi’s Online Document Hosting Services. MCCi periodically reviews and deletes Client data from previous projects. The timing of the periodic review and deletion of data is at MCCi’s discretion. MCCi recognizes that for records retention and security compliance, Client may require MCCi to delete copies of its data prior to MCCi’s process of deleting data; if so, Client is responsible for making the request in writing and for obtaining confirmation of data deletion. ENTERPRISE WIDE SCANNING SERVICES MCCi can provide any department in the organization with scanning services for documents other than those described in this pricing proposal. All costs are volume based and can be provided upon request. MCCi will consult with each department interested in beginning their own project to determine individual scanning and indexing needs. MICROFILM & FICHE CONVERSION SERVICES. MCCi offers electronic conversion services for microfilm, microfiche, and aperture cards. Client will provide MCCi with data to be converted to electronic format. MCCi will extract the images contained on the film/fiche and migrate them to Laserfiche or to another industry standard format as requested by Client. The images will be captured based upon the reduction ratio and threshold between the beginning and ending of new images on the original film. MCCi is not responsible for the accuracy of existing image quality, such as black borders, skewed images, blurry images, non- legible images, or other errors that are not controllable by MCCi. Unless otherwise specified in the project scope, MCCi will index by the roll/card number or unique identifier. LASERFICHE SEARCH ENGINE MEDIA If included in the Scope of Services, MCCi will integrate the documents with the Laserfiche Software to provide Client with the most powerful index retrieval search engine available with the following features: intuitive browse window, index cards, and full text word search. MCCi will provide Client with the appropriate media containing all documents scanned and integrated with Laserfiche. ONLINE DOCUMENT HOSTING MCCi will post the documents to the web for a minimal annual fee. MCCi provides Client with a direct link which can then be linked to Client’s website for public access if desired. Document storage cost is determined upon actual image count. All documents on the site are integrated with a search engine, and updates are incorporated as the database is amended. This recurring web posting service will automatically renew and be billed unless Client has terminated the Agreement or provided sixty (60) days written notice prior to the scheduled renewal date of the recurring Services. No refunds are available in the event of cancelling prior to the expiration of a renewal term. | Scanning Order Page 5 of 9 PROJECT TIMELINE MCCi will complete and deliver the project within the predetermined project timeline as agreed upon with Client. Should MCCi require additional time, Client will be notified immediately. DOCUMENT TRANSPORTATION Client is required to package all materials per MCCi’s instruction prior to delivery of materials to MCCi facilities. If Client chooses to utilize MCCi’s pickup and delivery service (offered in select states), pricing is based on picking up the entire project described in the scope of services in one shipment. At the time of updating or if additional trips are required due to Client not having all the documents ready for pick up, additional charges will be applied. If Client chooses to ship via a certified carrier, Client incurs all shipping costs. PRICING Charges apply on a per project basis and are dependent upon size and volume of documents. MCCi requires having the entire project in bulk, rather than in small quantities. Breaking the project into smaller quantities will affect the volume pricing, and additional charges per image may apply. A sample may be required prior to confirming large volume job pricing. UNANTICIPATED DOCUMENT TYPES & SIZES The prices quoted are made with the expectation that Client will properly prepare and annotate materials for scanning bureau use and that documents are consistent with the description provided in the scope of services. If documents are not as initially represented, additional charges will apply. MCCi will call for authorization to proceed with the project. LASERFICHE SYSTEM CLIENTS Due to requirements by Laserfiche systems regarding the importing of images and indexing information, it is highly recommended that Clients who already have a Laserfiche system have their documents scanned using only Laserfiche software. This will ensure that all associated indexing information will be properly retained after the importing of images into the Laserfiche system. MCCi has knowledge of the software versions, indexing requirements, and compatibility issues for each of our Laserfiche system Clients. For these reasons, MCCi should be considered as a Preferred/Best Value provider for scanning services. Additionally, Laserfiche System Clients are required to supply MCCi with a Laserfiche Briefcase of their current folder/template structure, prior to each scanning project / updates to existing projects. MCCi CERTIFIED PARTNERS MCCi maintains partnerships for the purpose of additional capacity and flexibility in meeting Client expectations. In the event partners are used for a project, the management and support of the project is handled directly by MCCi. . Physical documents will never leave the United States, but our partners may utilize offshore resources to handle document indexing, quality control, and other processes. SERVICES PROVIDED The services provided in this order will be in full force and effect for a period of 90 days from the date of shipment of the completed product to the organization. INDEMNIFICATION AND LIMITATION OF LIABILITY (a) Mutual Indemnification. Each Party shall indemnify, defend and hold the other harmless against any loss, damage or costs (including reasonable attorneys' fees) in connection with third Party claims, demands, suits, or proceedings ("Claims"): ▪ For bodily injury or personal property damage arising out of the indemnifying Party’s performance within the scope of its responsibilities under this Agreement. ▪ A breach of such Party’s obligations with respect to confidentiality ▪ A breach by such Party of laws. ▪ Caused by negligent acts, omissions or willful misconduct | Scanning Order Page 6 of 9 (b) MCCi Indemnification. MCCi shall defend, indemnify and hold Client harmless against Claims made or brought against Client by a third Party alleging that the use of any Deliverable as provided to Client under this Agreement or any Order hereto and used in accordance with this Agreement and relevant documentation, infringes any third Party’s intellectual property rights. Notwithstanding the foregoing, MCCi shall not be required to indemnify Client to the extent the alleged infringement: (x) is based on information or requirements furnished by Client, (y) is the result of a modification made by a Party other than MCCi, or (z) arises from use of a Deliverable in combination with any other product or service not provided by MCCi. If Client is enjoined from using the Deliverable or MCCi reasonably believes it will be enjoined, MCCi shall have the right, at its sole option, to obtain for Client the right to continue use of the Deliverable or to replace or modify the Deliverable so that it is no longer infringing. If neither of the foregoing options is reasonably available to MCCi, then this Agreement may be terminated at either Party’s option and MCCi’s sole liability shall subject to the limitation of liability provided in this Section. (c) Client Indemnification. If the Services require MCCi to access or use any third Party products provided or used by Client, Client warrants that it shall have all rights and licenses of third Parties necessary or appropriate for MCCi to access or use such third Party products and agrees to produce evidence of such rights and licenses upon the reasonable request of MCCi and to indemnify, hold harmless and defend MCCi from and against any claims, actions, demands, lawsuits, damages, liabilities, settlements, penalties, fines, costs and expenses (including reasonable attorneys’ fees) to the extent arising from MCCi’s access to or use of such third Party products. (d) Indemnification Procedure. Each indemnified Party shall give the indemnifying Party (a) prompt written notice of the Claim; (b) sole control of the defense and settlement of the Claim (provided that the indemnifying Party may not settle any Claim unless it unconditionally releases the indemnified Party of all liability); and (c) at indemnifying Party's cost, all reasonable assistance. (e) Limitation of Liability. In no event shall either Party be liable for special, exemplary, incidental, or consequential damages (including, without limitation, lost revenues, profits, savings or business) or loss of records or data, whether or not the possibility of such damages has been disclosed to such Party in advance or could have been reasonably foreseen by such Party, and whether in an action based on contract, warranty, strict liability, tort (including, without limitation, negligence) or otherwise. Except for a Party’s indemnification obligations, each Party's maximum aggregate liability for all claims, losses or other liability arising out of, or connected with, this Agreement, the Services contemplated hereunder or Client’s use of any such Services or Deliverables, and whether based upon contract, warranty, strict liability, tort (including, without limitation, negligence), or otherwise, shall in no case exceed the aggregate amounts paid to MCCi by Client under the applicable Order, giving rise to such claim during the last six (6) months. Each Party's entire liability and Client's remedies under this Agreement shall be subject to the limitations contained in this Section 11. The limitations on warranty and liability specified in Sections 10 and 11 hereof will survive and apply even if any limited remedy herein is found to have failed of its essential purpose. The Parties acknowledge that the limitation of warranties and liabilities as set out in this Agreement are an essential basis of this Agreement and that the prices agreed to be paid by Client for Services reflect these limitations. USE OF BASECAMP Through the course of this project, MCCi may choose to utilize the third-party service Basecamp (http://www.basecamp.com) for project management and team collaboration. Documentation and correspondence exchanged between MCCi and Client may be stored in Basecamp. | Scanning Order Page 7 of 9 MCCi, LLC CITY OF AUGUSTA By: _______________________________________________ By: ______________________________________________________ Name: ____________________________________________ Name: __________________________________________________ Title: ______________________________________________ Title: ____________________________________________________ Date: _____________________________________________ Date: ___________________________________________________ | Scanning Order Page 8 of 9 ADDENDUM TO PROFESSIONAL SERVICES CONTRACT The following will constitute an Addendum to the contract between MCCi, LLC (a wholly owned subsidiary of Municipal Code Corporation) and Augusta GA Government according to the following: AGREEMENT This agreement is made on by and between MCCi, LLC (a wholly owned subsidiary of Municipal Code Corporation) located at 1958-A Commonwealth Lane, Tallahassee, FL 32303, and Augusta GA Government located at 535 Telfair St Bldg 2000, Augusta, GA 30901 (hereafter referred to as the Client) and is intended to document the understanding of both parties regarding the destruction of city documents. UNDERSTANDING It is hereby understood that the Client has forwarded certain documents to MCCi for the purpose of scanning. Client is in receipt of the scanned images, and the Client has no further interest in the documents. It is the Client’s intention that MCCi dispose of the documents at this time. The manner of destruction is at the discretion of MCCi. If any costs are associated with the destruction of these documents, the client will be responsible for any cost incurred by MCCi. These documents are in no way confidential or sensitive and MCCi may recycle, shred, burn, or in any other manner destroy the documents. In no event will MCCi be held in any way responsible for any aspect of the destruction of said documents. Files to be destroyed are described in attached document. Submitted by: MCCi, LLC (a wholly owned subsidiary of Municipal Code Corporation) President/CEO Accepted by: Augusta GA Government Name and Title Date | Scanning Order Page 9 of 9 Public Service Committee Meeting 7/14/2021 1:00 PM Digitizing and Indexing Historic Building Plans Department:Planning & Development Presenter:Rob Sherman Caption:Request Commission approval to enter into Phase V contract with MCCi, LLC as a sole source vendor for the amount of ‘not to exceed $90,000.00’ for the purpose of digitizing and indexing historic building plans. Background:The State record retention code requires that building plans be retained for the life of the structure. We had approximately twenty-five years of building plans stored in the attic of the building at 1815 Marvin Griffin Road when we began Phase I of this project. The plans have deteriorated over the years because of the exposure to the humid environment when the plans were stored at the old License & Inspection office at 1815 Marvin Griffin Road. The goal for this project is to have the building plans scanned in to a database where they can be stored and easily accessed. Analysis:The Information Technology Department is working with the Planning & Development Department for the conversion and indexing service to store building plans. The Planning & Development Department / Building Division 2021 Budget includes funds for this project…. In 2017, the Planning Department began the scanning project using MCCi because of their established vendor relationship within the Procurement Department and the Information Technology Department. Approximately 182,488 pages have been scanned in Phases I, II, III & IV at a total cost of approximately $195,000….The last contract with MCCi was approved May 21, 2019 for an amount not to exceed $85,000.00. The use of MCCi as the Sole Source vendor has been approved by the Procurement Department and the Administrator. Financial Impact:Not to exceed $90,000. Alternatives:Do not approve. Recommendation:Approve Funds are Available in the Following Accounts: The funds are in Org. Key 217-07-2210, Object Code 5213110 Data Processing. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENI}A ITEM REQUEST FORM commission meetings: First and third ruesdal,s of each month - 2:00 p.m.committee meetings: second and last Tuesdays of each month - 1:00 p.m. commission/commiffee: (prease eheck one and insert meeting date) Public Services Committee Commission Public Safety Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting contact Information for Individuaupresenter Making the Request: fT"'Address: Telephone Number: Fax Number: E-Mail Address: on.the Agenda: Please send this request form to the Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 following address: Telephone Number: Fax Number: E-Mail Address: 706-82t482A 706-821-r838 nmorawski@au gustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,soffice no later than 9:00 a.m. on the Thursday preceding the Commission or commiffeemeeting of the following week. A five-minute time limit wiII be allowed for presentations. Public Service Committee Meeting 7/14/2021 1:00 PM Cardinal Regency Mall LLC Properties Department: Presenter: Caption:Initiate blight ordinance inspections on Cardinal Regency Mall LLC properties at 1200 Gordon Hwy. and 2810 Regency Blvd. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/14/2021 1:00 PM establishment of cigar lounges. Department:Augusta Commission Presenter:Commissioner Jordan Johnson Caption:Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (Requested by Commissioner Jordan Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: A RESOLUTION APPROVING ACCEPTANCE OF THE AMERICAN RESCUE PLAN ACT (ARPA) 100% GENERAL AVIATION AIRPORT FUNDING THROUGH THE FEDERAL AVIATION ADMINISTRATION AND/OR GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) FOR ALLOWABLE AIRPORT EXPENDITURES AT DANIEL FIELD AIRPORT. WHEREAS, on 11 March 2021, The American Rescue Plan Act (ARPA) was signed into law, providing approximately $8 billion in economic relief to eligible US airports due to the COVID 19 pandemic, of which the Georgia Non-Primary Airports (General Aviation) will receive $3,458,000; and WHEREAS, the Federal Aviation Administration (FAA) determined that grant amounts for eligible general aviation airports will be based on their National Plan of Integrated Airport Systems (NPIAS) ASSET category, will be 100% federal funds without a local airport sponsor match requirement, and are available to be used on any allowable airport expenses in accordance with the FAA’s Revenue-Use Policy, including operations, maintenance and repairs incurred since 20 January 2020 to present plus future expenses; and WHEREAS, Daniel Field Airport is an eligible general aviation airport, categorized as a Regional ASSET airport according to current the NPIAS report, which has been allocated a $59,000 ARPA grant; and WHEREAS, it is anticipated that the FAA intends to award these ARPA grants expeditiously to airport sponsors and State Block Grant Program participants, of which the GDOT Aviation Program is a participant; and WHEREAS, when the Daniel Field Airport is requested to execute its ARPA grant contract with the FAA through the GDOT Aviation Program, the Augusta Commission desires to accept the grant and to execute and return all required documents swiftly in order to receive the grant for Daniel Field Airport by authorizing Becky Shealy to process all requested and required documents for same; NOW, THEREFORE, be it resolved by the Augusta Commission and it is hereby resolved, by the authority of the same, as follows: The Augusta Commission hereby authorizes Becky Shealy to accept the ARPA 100% federal funded grant through the FAA’s agent, GDOT Aviation Program, upon notification of a grant contract, and Becky Shealy is authorized to execute and return all required documents swiftly. Adopted the 20th of July 2021. Signatories The Honorable Hardie Davis, Jr. David Fields Mayor, Augusta, Georgia Chairman, Daniel Field General Aviation Commission Public Service Committee Meeting 7/14/2021 1:00 PM Daniel Field Airport Coronavirus (ARPA) Grant Department:Daniel Field Airport Presenter:Becky Shealy Caption:Motion to approve the Daniel Field Airport receiving a 100% federal grant from the American Rescue Plan Act (ARPA) and approval of the mayor signing a resolution acknowledging the acceptance of said funding. Background:On March 11, 2021, The American Rescue Plan Act (ARPA) was signed into law, providing approximately $8 billion in economic relief to eligible U.S. airports due to the COVID 19 pandemic, of which the Georgia Non-Primary Airports (General Aviation) will receive $3,458,000. Analysis:The Federal Aviation Administration (FAA) determined Daniel Field Airport as a regional asset airport according to the National Plan of Integrated Airport Systems (NPIAS) and has allocated a $59,000 ARPA grant to Daniel Field. This grant is 100% federally funded and will be administered through the Georgia Department of Transportation (GDOT) Aviation Program. Financial Impact:ARPA funding must follow the FAA's Revenue-Use Policy and can be used for payments such as grounds/building repairs and maintenance, supplies and airport utilities incurred beginning on January 20, 2020 (last January) to present and future expenses. Sponsors cannot apply for the same expenses that were documented in the previous CARES nor CRRSAA reimbursement programs. Alternatives:Deny the recommendation of the Daniel Field General Aviation Commission. Recommendation:It is the recommendation of the Daniel Field General Aviation Commission to approve acceptance of the ARPA grant and also to approve the mayor printing on City letterhead and signing the resolution included in this packet. Funds are Available in the Following Accounts: Funds will be set up in the enterprise fund 552 for Daniel Field for the $59,000 grant. FUNDING: Federal - 100% Fund: 552 State - 0% Local - 0% EEO Required: NO EEO Department Notified: NO REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission CHANGE ORDER OWNER - Augusta Aviation Commission Augusta Regional Airport ARCHITECT / ENGINEER – Mead & Hunt, Inc. 1501 Aviation Way Augusta, GA 30906 5955 Core Road, Suite 515, North Charleston, SC 29406 Ph: 706-796-4010 Ph. (843)486-8330 DESCRIPTION of CHANGE: CP No. Description Amount COP-03 Terrazzo Subcontractor Change Force Majeure Claim $5,626.00 TOTAL $5,626.00 ADJUSTMENT of CONTRACT SUM ADJUSTMENT of CONTRACT TIME Original Contract Sum: $ 2,346,083.00 Original Contract Time: 142 (days) Prior Adjustments: $ 6,838.00 Prior Adjustments: 0 (days) Contract Sum Prior to this Change: $ 2,352,921.00 Contract Time Prior to this Change: 142 (days) Adjustment for this Change: $ 5,626.00 Adjustment for this Change: 14 (days) Revised Contract Sum: $ 2,358,547.00 Revised Contract Time: 156 (days) Contractor waives any claim for further adjustments of the Contract Sum and Contract Time related to the above described change in the work. ARCHITECT OWNER’S REPRESENTATIVE Recommended by: Recommended by: Architect Date Representative Date CONTRACTOR OWNER Accepted by: Approved by: Date Date PROJECT: AGS Baggage Handling System Replacement Project No.: 0119700-182115.02 CONTRACTOR: SD Clifton Construction, Inc. 4324 Wheeler Road, Martinez, GA 30907 CHANGE ORDER NO.: 02 Date: 05/12/2021 Cc: P.O. Box 949 – Evans, GA 30809 – 706-836-3238 - Fax: 706-733-4030- E-mail: brandon@sdclifton.com March 24, 2021 Mead & Hunt Inc. 5955 Core Road Suite 515 Charleston, SC 29406 Attn: Robert Moore Via email: robert.moore@meadhunt.com Re: Augusta Regional Airport Baggage Handling Project – 1501 Aviation Way Dear Robert: This is the cost associated with switching Terrazzo subcontractors in order to accommodate the schedule demands and sever ties with Doyle Dickerson Terrazzo due to them claiming Force Majeure to their subcontract and delaying the construction schedule for the foreseeable future by paying this premium we have the option to move forward with another supplier and/or terrazzo subcontractor. Cost to Move to David Allen Company in lieu of Doyle Dickerson Terrazzo = $5,626.00 Cost for the Change = $5,626.00 Approved By: _______________________________________________ Please let me know if you have any questions about any of the items listed above. Sincerely, Brandon Dominy Project Manager S.D. Clifton Construction, Inc. Augusta Regional Airport Notice 3/29/21 Dear Executive Director, We would like to present our current situation having to do with our Force Majeure notice. We have been notified by the current Terrazzo sub (Doyle Dickinson Terrazzo) that their supplier has incurred major damage to their manufacturing plant during the winter storm that went through Texas a few weeks back. As of now they cannot give us any date on when they will be able to get epoxy materials. While we were trying to confirm their statement, we reached out to other Terrazzo subs and we have found another sub that is willing to commit taking their place with less delay. David Allen Company is one of the largest Terrazzo subs in the nation. They also confirmed that one of the manufactures is having major supply issues but they have another manufacture that will commit to having them materials. The only setback is there has been a price increase on epoxy resign. We believe we currently have 2 options. #1 is to stay with Doyle Dickinson and delay the project under the Force Majeure clause in the contract. Again, as of today we have no commitment on when they will get materials. If this is the route being considered I have listed our General Conditions on a per week basis. Item Cost Superintendent $ 1,600.00 Gas $ 250.00 PM $ 1,200.00 Toilet $ 35.00 Phone $ 60.00 Super Truck allowance $ 175.00 PM Truck Allowance $ 90.00 O&P per Week $ 6,250.00 Total GCs per Week if Extended $ 9,660.00 Option #2 would be to move to David Allen Company and have them proceed with the project. We have spoken with Doyle Dickinson and they are willing to relinquish the contract as long as they are not responsible for delays or price increases. David Allen Company has committed to having us samples and shop drawings within a week or two to impact our schedule as little as possible. We will have to redo samples and shop drawings if we switch so our goal would be to keep our schedule but there is a small possibility of having a week or so of impact on the schedule. If we moved to David Allen Company, there would be an additional cost of $5,626.00 due to the price increase in epoxy and if we did push the schedule a week or so, we would ask for a contract extension to not have liquidated damages. However, if we move to David Allen Company, we would not ask for any additional General conditions due to an impact from David Allen Company. Our suggestion would be to move to David Allen Company. We ask you consider the $5,626 price increase as a much better scenario than the $9,660 per week general conditions. We will wait for your direction on how to proceed. Thanks Rob Clifton CEO Public Service Committee Meeting 7/14/2021 1:00 PM Change Order #2 SD Clifton Baggage Handling Replacement Project Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the Change Order #2 S.D. Clifton Baggage Handling Replacement Project in the amount of $5,626.00 and a 14 day addition to the contract time. Background:S.D. Clifton Construction is contracted to construct the Baggage Handling System Replacement project at the Augusta Regional Airport. This work is taking place inside the Terminal Building Baggage Claim and Ticketing make-up areas. Phase one for this project is underway. Construction began on April 26, 2021. Due to material availability delays resulting in a force majeure claim, this requested Change Order 02 will have S.D. Clifton Construction switching terrazzo sub-contractors from Doyle Dickerson Terrazzo to David Allen Company. Doyle Dickerson was unable to procure and deliver on the commitment to S.D. Clifton in a timely manner and remaining with this subcontractor would have resulted in additional time delay and cost to the project. To keep the project moving and minimize impact, S. D. Clifton secured release from Doyle Dickerson and commitment from David Allen Company to complete the terrazzo scope of the project. The amended contract value for S.D. Clifton after Change Order #1 was $2,352,921.00 and this Change Order #2 in the amount of $5,626.00 amends their contract total to $2,358,547.00 and contract time to 156 days Analysis: Financial Impact:This change order will result in a Net Increase of 0.239%. The additional costs will be funded with Federal Airport Improvement Program (AIP) Grant #46. There are no enterprise funds or cost match required. Alternatives:To Deny Recommendation:Augusta Aviation Commission recommends approval. Funds are Available in the Following Accounts: Federal Funding (AIP Grant) 551181302-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/14/2021 1:00 PM Exit Lane Security Equipment Sole Source -2nd Purchase Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the purchase of a second exit lane egress tunnel unit and to authorize staff to amend the original purchase order to reflect the total costs of two (2) units. Requested by Augusta Aviation Commission. Background:In April, Airport staff, after further analysis proposed the addition of a second exit lane egress tunnel. The purchase of the first tunnel was approved in late 2020. The second tunnel will allow for future growth and more egress capacity. These egress tunnels, a security enhancement, allows one-way egress and eliminates the need to man the exit lane. The purchase of a second unit was approved “not to exceed” $105,000.00 by the Augusta Aviation Commission on April 29, 2021. Analysis:The Augusta Commission approved the sole source purchase action titled “Exit Lane Security Equipment” of the first unit on November 04, 2020 from vendor, RECORD-USA. Financial Impact:The purchase of a second unit was approved “not to exceed” $105,000.00 by the Augusta Aviation Commission on April 29, 2021 Alternatives:To Deny Recommendation:Augusta Aviation Commission approved with a not to exceed cost of $105,000.00 cost on April 29, 2021 and is recommending Augusta Commission Approval. Funds are Available in the Following Accounts: Federal funding (CARE ACT Grant) 551081118-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Safety Committee----7- Public Services Committee AGENDA" ITEM REQUEST FORM Commission meetings: First and third TuesdaS.s of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for ludividuaVPresenter Making the Request: Name: Address: Telephone Number: Fax Number: E-Mail Address: opic of Discussion to placed on the A Administrative Services Committee Engineering Services Committee Finance Committee Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706-821-1820 Fax Number: 706-821-f 838E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s Office no later than 9:00 a.m. on the Thursday preceding the Commission or Committee meeting of the following week. A five-minute time limit will be allowed for presentations. Public Service Committee Meeting 7/14/2021 1:00 PM Fishing Day Department: Presenter: Caption:Discuss with Parks and Recreation the possibility of organizing a Fishing Day for city youth at the Mayor's Fishing Hole or Diamond Lakes. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting Commission Chamber - 61812021 ATTENDANCE: Present: Hons. Johnson, Vice Chairman; Clarke and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor; Frantom, Chairman. PUBLIC SERVICES 1. New Location A. N. 2l-16: A request by Florence P. Henley for an on Item premise consumption Liquor, Beer & Wine License to be used in connection Action: with Tiffany's Eatery located at 828 Broad Street. District l. Super District 9. Approved 2. Discussion: A request by Tina Houston for a Massage Operator License to be Item used in connection with Tina Therapeutic located at l9l3 Olive Road. District Action: 2. Super District 9. Approved Motions Motion Motion Text'l'ype Motion to . aDDrove.APProve Motion passes 3-0. Motions Motion- ------ Motion Text'l ype Motion to ^ aDDrove.APProve vtotion passes 3-0. Made By Commissioner Sammie Sias Made By Commissioner Sammie Sias Seconded By Commissioner Jordan Johnson Seconded By Commissioner Jordan Johnson Motion Result Passes Motion Result Passes 3. Discuss R&B Hall of Fame Commissioner Sean Frantom - Services Committee) Induction ceremony. deferred from May (Requested by Item 25, 2021Public Action: Disapproved 3-0. Motion to approve applying to Georgia Association of Metropolitan Planning Item Organizations (GAMPO) for the FY 2022 Bike and Pedestrian Plan Update Action:funds. Approved Motion Text Made By Motion to approve. Commissioner Motion Passes Sammie Sias 3-0. 6. Motion to approve the minutes of the Public Services Committee held on May Item 25,2021. Action: Approved Motions Motion Motion TextI ype Motion to refer this item to the Attorney and theDefer Administrator for consideration. Mr. Clarke votes No. Motion Fails 2-1. Made By Motion Text Made By Motion toapprove. Commissioner Motion Passes Sammie Sias Commissioner Commissioner Sammie Sias J"rd;;;ir;; Fails MotionSeconded B.v Resutt seconded By [:li| Commissioner Jordan Johnson Passes seconded By f*i| Commissioner Jordan Johnson Passes Motion to approve awarding East Coast Pyrotechnics, Inc. bid item #21-194 Item for Fireworks for Independence Day Celebration in the amount of $30,000. Action: Approved Motions Motion Type Approve Motions Motion Type Approve Motions X::*lIl Motion Text Made By seconded By Motion I YPe '''--- -r vlvv'uvu sJ ReSUlt Motion to Approve ffi3,1oo;'iu,,., ;;ffi,'j'Jil.' ;"?T#T:i,",lL passes 3-0. 7. Request Commission approval to amend Augusta, Georgia Code, Title 3, ItemArticle 18, Chapter 6: Noise Ordinance, Section 3-6-l through Section 3-6-3 Action: so as to provide clarity with regards to enforcement. Approved Motions X:tl" Motion Text Made By Seconded By Motion I YPe - ---- -r Result Motion to Approve ffif,',ool'ru,,., ff,T,T,:'Jil.' :;T?;l';.*' passes 3-0. 8. Motion to approve Augusta Transit's (AT) reinstatement of bus fares and Item ending rear door boarding. All Patrons will continue to wear mask on the bus Action: and in the Transit Facilities until such practices are suspended. Approved Motions Motion Motion Text Made Seconded MotionrYPe By By Result Unanimous consent is given to add this item to the agenda. Motions []11" Motion Text Made By seconded By Motion I ype '-""- "r vvlv'svs uJ Result Motion to approve with an effective date of July A nnrn,,o 15,2021 and bus signs Commissioner Commissioner ^PProvc in place by the ena or Sammie Sias Jordan Johnson Passes the year. Motion Passes 3-0. www.augustaga.gov Public Service Committee Meeting 7/14/2021 1:00 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on June 8, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/14/2021 1:00 PM Discuss Noise Ordinance and Fireworks Department:Augusta Commission Presenter:Commissioner Catherine S. McKnight Caption:Discuss noise ordinance and fireworks that are not being followed. (Requested by Commissioner Catherine S. McKnight) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: