HomeMy WebLinkAbout2021-03-09 Meeting Minutes Public Service Committee Meeting Virtual/Teleconference - 3/9/2021
ATTENDANCE:
Present: Hons. Frantom, Chairman; Johnson, Vice Chairman; Clarke
and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. New Ownership: A.N. 21-08: A request by Lisa Fehrenbach for a retail
package Beer & Wine License to be used in connection with Food Lion #2860
located at 2803 Wrightsboro Rd. District 3. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Jordan Johnson Passes
2. Motion to approve the Colonial Oil Industries Gasoline Contract for the
Augusta Regional Airport.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Jordan Johnson Passes
3. Motion to approve the minutes of the Public Services Committee held on
February 23, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Jordan Johnson Passes
4. Motion to approve the Contract Extension with Sterling Restaurant Group as
approved by the Augusta Aviation Commission on February 12, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Jordan Johnson Passes
5. Motion to approve the Hangar Lease with Textron Specialized Vehicles with a
term of three years as approved by the Augusta Aviation Commission on
December 10, 2020.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Jordan Johnson Passes
6. Request/recommend allowing the Planning & Development Department
prepare an Alcohol Ordinance amendment and bring back to the Commission
as a proposal for approval to include Indoor Amusement and Recreational
Gaming as an additional business type to be included as eligible for an
Incidental Alcohol License’….. Incidental Alcohol License regulations: no
more than 25% annual sales can be from the selling of alcohol; cannot sell
Item
Action:
Approved
alcohol on Sunday; Alcohol sales stop at 10PM…(Requested by
Commissioner Jordan Johnson)
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
John Clarke Passes
7. FY 2020 GDOT Transportation Alternatives Planning Funding Grant Award
to Study the Intersection of Wrightsboro Rd. at McCauley St. RFQ 20-232.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Unanimous consent is given to
add this item to the agenda.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Jordan Johnson Passes
www.augustaga.gov
Public Service Committee Meeting
3/9/2021 1:00 PM
Attendance 3/9/21
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Public Service Committee Meeting
3/9/2021 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Ownership: A.N. 21-08: A request by Lisa Fehrenbach for
a retail package Beer & Wine License to be used in connection
with Food Lion #2860 located at 2803 Wrightsboro Rd. District
3. Super District 10.
Background:This is a New Ownership Application. Formerly in the name of
Kenneth Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Monday, November 23, 2020 @ 11:00 a.m. via ZOOM – Meeting ID: 960 9380 4689;
Password: 778065 for furnishing:
21-010 Supply of Gasoline and Diesel for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be
obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents
may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, November 6, 2020, @ 5:00 P.M. No bid will be accepted by fax or email; all must be
received by mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed,
the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of
the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the
envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail; fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, 2020, November 5, 2020
Metro Courier October 15, 2020
OFFICIAL
21-010 OFFICIAL TAB SHEET 1 of 1
Vendors
Abbott Oil Company
2834 Walden Drive
Augusta, GA 30904-5518
Colonial Oil Ind
101 N. Lathrop Ave.
Savannah, GA 31415
Lykins Companies
5163 Wolfpen Pleasant Hill
Rd
Milford, OH 45150
M. B. Jones Oil
402 East Broad Street
Wrens, GA 30833
Attachment B Yes Yes Yes Yes
Addendum 1 No Yes Yes No
E-Verify Number 604944 214681 571783 707061
SAVE Form Yea Yes Yes Yes
Specifications Net Mark-Up
( $ per Gallon)
Net Mark-Up
($ per Gallon)
Net Mark-Up
($ per Gallon)
Net Mark-Up
($ per Gallon)
Unleaded Regular
(min. 87 Octane) -$0.0301 -$0.0352 -$0.0230 -$0.071
Ultra Low Sulfur Diesel
(Clear) -$0.0151 -$0.0057 $0.0115 -$0.015
NON-COMPLAINT - DID NOT
ACKNOWLEDGE THE ADDENDUM
NON-COMPLAINT - DID NOT
ACKNOWLEDGE THE ADDENDUM
Bid Opening Bid Item #21-010
Supply of Gasoline and Diesel-Annual Contract
For Augusta, GA – Augusta Regional Airport
Monday, November 23, 2020 @ 11:00 a.m. via Zoom
Total Number Specifications Mailed Out: 14
Total packages submitted: 5
Total Noncompliant: 3
****Non-Compliant - Late Submittal - James River Solutions (JRS); 10487 Lakeridge Parkway, Ste. 100 ; Ashland, VA 23005
Public Service Committee Meeting
3/9/2021 1:00 PM
Colonial Oil Industries Contract
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Colonial Oil Industries Gasoline Contract
for the Augusta Regional Airport.
Background:The Airport’s fuel farm not only supplies Jet-A Fuel and Avgas
for aircraft operators but also supports fuel requirements for
airline ground support equipment as well as Airport department
vehicles and equipment. Additionally, the Airport supports
Enterprise Rental Cars (Airport Location) supply requirements
for their rotating fleet of vehicles.
Analysis:The Airport purchases approximately 90,000 gallons of gasoline
and 18,000 gallons of diesel fuel annually. This annual supply
agreement was established to obtain a better discount on fuel and
facilitate the ordering process when it became necessary to
replenish our supply. In collaboration with the Procurement
Department, an Invitation to Bid for a supply of gas and diesel
was issued. The solicitation was mailed out to multiple vendors
but Procurement only received two (2) responsive bids. Colonial
Oil Industries was the lowest responsive bidder.
Financial Impact:Fund allocated in 2021 budget $230,000
Alternatives:To Deny
Recommendation:Augusta Aviation Commission recommends approval.
Funds are
Available in the
Following
Accounts:
551081106-5315122 and 5315123
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting Virtual/Teleconference - 212312021
ATTENDANCE:
Present: Hons. Frantom, Chairman; Johnson, Vice Chairman; Clarke
and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. New Ownership: A.N. 21-06: A request by Harpreet S. Walia for a retail Item
package Beer & Wine License to be used in connection with Discount Food Action:
Stop located at 545 Sand Bar Ferry Rd. District l. Super District 9. Approved
Motions
Motion Motion TextI ype
Motion to
. aDDrove.APProve uotion passes
4-0.
Motions
Motion Motion Textr ype
Motion to
. aDDrove.APProve vtotion passes
4_0.
Made By Seconded By
Commissioner Commissioner
John Clarke Sammie Sias Passes
Made By
Commissioner
John Clarke
Seconded By
Commissioner
Sammie Sias
Motion
Result
Motion
Result
Passes
2. New Ownership: A.N. 2l-07: A request by Pragna Patel for a retail package Item
Beer & Wine License to be used in connection with Gas World #3 located at Action:
2510 Milledgeville Rd. District 2. Super District 9. Approved
3.
Existing Location: A.N. 21-05: A request by John Wier for a Sunday Sales Item
License to be used in connection with Noble Jones located at 15 Eighth Action:
Street. District l. Super District 9. Approved
Motions
ryJ:"' Motion Text Made By seconded By
Motion to
. aDDrove.APProve vtotion Passes
4-0.
Commissioner Commissioner
Sammie sias Jordan Johnson Passes
Motion
Result
Motion
Result
4. Alcohol Ordinance: request approval of amendments to the Augusta, Georgia Item
Code Title 6, Chapter 2, Article 1, Alcoholic Beverages, to include a Action:
definition of premises, hours of sale on Sunday, brown bagging revisions for Approved
clarity, regulations for tasting events at package stores, and single event
license revisions for clarity.
Motions
ryJ:" Motion Text Made By Seconded By
Motion to. aDDrove.APProve uotion Passes
4-0.
Commissioner Commisioner
Jordan Johnson Sean Frantom Passes
5. Motion to approve the Airport Director's Spending Authority as approved
the Augusta Aviation Commission on January 28, 2027 in the amount
$25,000.
by
of
Item
Action:
Approved
Motions
Motion Motion Textr ype
Motion to
. aDDrove.APProve vtotion Passes
4-0.
Made By Seconded By Motion
Result
Commissioner Commissioner
John clarke Jordan Johnson Passes
6. Motion to approve the Change Order #1 to the Construction Contract ITB 20- Item
214 with S.D. Clifton Construction Inc. in the amount of 56,838,00. This is Action:
the first change order requested on the project. Approved
Motions
H::*1" Motion Texr Made By Seconded By Motion
I YPe -'--*- -r Result
Motion to
Approve i[5,10#ru,,., ffiTtli';J.' s.";iT;ffiH passes
4_0.
7. Motion to approve the minutes of the Public Services Committee held on Item
February 9,2021. Action:
Approved
Motions
Y:tl" Motion Text Made By seconded By Motion
I ype '''--- -r vlvv'qvu vJ Result
Motion to
Approve ffi3,1::'iu,,., ;"".T#T:i,"*L ff##,'j'Ji*.' passes
4-0.
www.augustasa.sov
Public Service Committee Meeting
3/9/2021 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on February 23, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
1
FOURTH AMENDMENT TO THE LEASE AGREEMENT
FOR THE OPERATION OF RETAIL, FOOD AND BEVERAGE CONCESSIONS
This FOURTH AMENDMENT TO THE LEASE AGREEMENT FOR THE OPERATION OF
RETAIL, FOOD AND BEVERAGE CONCESSIONS (this “Amendment”) is made and entered
into this ______day of ________, 2021, between Augusta, Georgia, a political subdivision of the
State of Georgia, by and through its Augusta Aviation Commission, and Sterling Restaurant & Retail
Group, LLC, a Georgia Limited Liability Corporation, formerly known as Tailwind Augusta, LLC
(hereinafter referred to as “Concessionaire”).
WHEREAS, Augusta and Sterling Restaurant & Retail Group, LLC entered into a five (5)
year Concessions Agreement (“Agreement”) commencing on June 3, 2011 and terminating on June
2, 2016, for the Concessionaire to manage the Retail, Food, and Beverage Concessions located at
Augusta Regional Airport; and
WHEREAS, on or about June 3, 2016 Augusta and Sterling Restaurant & Retail Group, LLC
entered into a five (5) year renewal term of the Agreement; and
WHEREAS, in light of recent global events, airline travel across the United Stated remains
at extremely low levels due to the Covid-19 Pandemic; and
WHEREAS, the term of said Agreement shall expire on June 2, 2021 with no further renewal
terms available; and
WHEREAS, Concessionaire desires economic relief and Augusta desires to provide
economic relief to its tenants due to the decrease in business due to the Covid-19 Pandemic; and
WHEREAS, Concessionaire and Augusta now desire to amend the Agreement for two (2)
additional years beyond the current expiration date due to as set forth below.
NOW, THEREFORE, the Parties, upon good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, hereby agree as follows:
1. Full Force; Ratification. Except as modified by this Amendment, the Agreement
remains unchanged and in full force and effect. The Parties hereby ratify and confirm the terms and
conditions of the Agreement.
2. Capitalized Terms. All capitalized terms not otherwise defined in this Amendment
shall have the meanings assigned in the Agreement.
3. Subsection 2.1, is hereby amended to include the following section 2.1.1:
2.1.1 In light of the Covid-19 Pandemic, Augusta and Concessionaire agree to extend this
Agreement for two (2) additional years, and shall be titled “Covid-19 Concessionaire
2
Extension.” Such extension shall commence on June 3, 2021 and expire on June 2,
2023.
4. Subsection 2.2, Renewals, is hereby amended to include the following section 2.2.2
below:
2.2.2 Upon the expiration of the Covid-19 Concessionaire Extension period, this Lease
Agreement shall cease in its entirety and be of no more effect on the Parties.
[EXECUTION ON FOLLOWING PAGE]
3
IN WITNESS WHEREOF, the Parties hereto deem this Amendment to be executed on the
date that this Agreement was entered into as provided herein above.
AUGUSTA:
By:______________________________________
Hardie Davis, Jr.
Mayor
Attest: ___________________________________
Lena J. Bonner, Clerk of Commission
STERLING RESTAURANT & RETAIL GROUP, LLC:
By: _____________________________________
____________
Managing Member
Approved at the Legal Form:
_______________________
Rachel N. Mack, Esq.
Public Service Committee Meeting
3/9/2021 1:00 PM
Sterling Restaurant- Contract Extension
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Contract Extension with Sterling
Restaurant Group as approved by the Augusta Aviation
Commission on February 12, 2021.
Background:The Augusta Regional Airport (AGS) is requesting a 24-month
contract extension for the Airport’s concessionaire, Sterling
Restaurant & Retail Group, LLC. Sterling provides two small
restaurants and a merchandise shop at AGS. Their current
agreement is set to expire on June 2, 2021. Airport
concessionaire agreements are typically based on percentage of
gross revenue and/or minimum annual guarantee (MAG). The
global pandemic has been particularly devastating on the
travel/transportation and food service industries. In the current
environment, Airport concessionaires have experienced massive
losses. A significant number of US Airports have
extended rent reliefs, payment abatements, and various other
forms of assistance to keep Airport concessionaires afloat.
Moreover, it is literally impossible for both current and new
entrants to project near term revenue and business activity. This
significant downturn and uncertainty (when recovery will occur)
has precipitated moratoriums on new concession contracts at
many US Airports (e.g., Atlanta, Houston, Anchorage, etc.).
Analysis:These challenges are further exacerbated at small Airports such
as AGS. Unlike larger Airports that typically have master
concessionaire agreements managed by national corporations,
smaller Airports such as AGS are typically dependent on smaller
organizations or sole proprietorships for these services. These
small businesses generally are even more financially fragile.
AGS strongly supports competitive processes for these types of
services. However, management assesses it would be extremely
difficult, if not impossible, to solicit another Airport
concessionaire at this point. Moreover, AGS staff is unaware of
any US Airports that have initiated new concessionaire
agreements since the onset of the Pandemic. The Airport is
requesting the Augusta Commission extend our current
concessionaire, Sterling Restaurant & Retail Group, LLC, for a
period of 24 months to June 2023. We are hopeful this extended
period would provide a bit more clarity in terms Airport/aviation
sector recovery and stabilization.
Financial Impact:2021 budgeted revenue - $90,000
Alternatives:To Deny
Recommendation:Augusta Aviation Commission recommends approval.
Funds are
Available in the
Following
Accounts:
551000000-3492304
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
3/9/2021 1:00 PM
Textron Hangar Lease
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Hangar Lease with Textron Specialized
Vehicles with a term of three years as approved by the Augusta
Aviation Commission on December 10, 2020.
Background:Headquartered in Augusta, Georgia, Textron Specialized
Vehicles has become a world leader in transportation and a
leading global manufacturer of golf cars, utility vehicles and
personal transportation vehicles. Textron Specialized Vehicles
own and operates a Cessna Citation X (N515CX). Textron
(TSV) is requesting hangar storage for their aircraft in Hangar
Two.The term of the lease agreement is for 36 months, April 1,
2021 through March 31, 2024
Analysis:The monthly fees are: $164.00 Office rent $175.00 Utilities
$1756.00 Aircraft Storage $2095.00 Total Monthly Payment As
an airport tenant, this entity will receive a $1.00 discount on
fuel.
Financial Impact:The monthly fees are: $164.00 Office rent $175.00 Utilities
$1756.00 Aircraft Storage $2095.00 Total Monthly Payment As
an airport tenant, this entity will receive a $1.00 discount on
fuel.
Alternatives:To Deny
Recommendation:Augusta Aviation Commission Recommends approval.
Funds are
Available in the
Following
Accounts:
Fund 552
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
3/9/2021 1:00 PM
Incidental Alcohol License
Department:Planning & Developmment Department
Presenter:Commissioner Jordan Johnson/Director Rob Sherman
Caption:Request/recommend allowing the Planning & Development
Department prepare an Alcohol Ordinance amendment and bring
back to the Commission as a proposal for approval to include
Indoor Amusement and Recreational Gaming as an additional
business type to be included as eligible for an Incidental Alcohol
License’….. Incidental Alcohol License regulations: no more
than 25% annual sales can be from the selling of alcohol; cannot
sell alcohol on Sunday; Alcohol sales stop at 10PM…
(Requested by Commissioner Jordan Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Scope of Services For The
Augusta Regional Transportation Study
Wrightsboro Rd/McCaulay St At-Grade Highway/Railroad Crossing
Safety Improvements Appraisal
REQUEST FOR PROPOSAL
Prepared by
Augusta Regional Transportation Study
Metropolitan Planning Organization
535 Telfair Street, Suite 300
Augusta, GA 30901
December 2019
1
1. SCOPE OF PROPOSAL
Augusta Regional Transportation Study (ARTS) is requesting proposals to determine highway
and pedestrian safety improvements for the Wrightsboro Rd/McCaulay St at-grade
Highway/Railroad Crossing. All proposals submitted must be complete and convey all of
the information requested. If the proposal fails to conform to the essential requirements of this
Request for Proposal (RFP), ARTS and ARTS alone will be the judge as to whether that variance
is significant enough to consider the RFP non-responsive and therefore not considered for award.
2. REQUEST FOR PROPOSAL PURPOSE
This RFP provides interested offerors with sufficient information to enable them to prepare and
submit written proposals for consideration by ARTS to determine highway and pedestrian safety
improvement options for the Wrightsboro Rd/McCaulay St at-grade Highway/Railroad
Crossing. This project is funded by Surface Transportation Block Grant (STBG) Urban
Attributable (Z230) funds.
You are asked to provide a written description of how your firm proposes to complete the
requested project. The proposed scope of work shall not exceed 10 (ten) double-sided pages in
length, including any illustrations (but excluding cover letter, required forms, appendices, Team
Qualifications and Project Team Member Resumes). The scope should outline the project tasks
or elements and a time schedule for completion of each task and the entire project.
The successful bidder shall provide all personnel, equipment, tools, materials, supervision, and
other items and services necessary for the project as per the scope of services outlined below.
3. ABOUT ARTS
ARTS is a bi-state Metropolitan Planning Organization (MPO) covering the Augusta-Richmond
County, GA; and, Aiken County, SC urbanized areas. ARTS planning area covers an approximate
land area of 793 square miles with population of 511,686 (US Census 2010). The ARTS planning
area includes: Richmond County, and the Cities of Hephzibah and Blythe in Georgia; the Fort
Gordon Military Reservation; parts of Columbia County, including the City of Grovetown; and,
parts of Aiken and Edgefield Counties in South Carolina, including the Cities of Aiken, North
Augusta, New Ellenton and Burnettown.
4. PROJECT BACKGROUND AND OVERVIEW
ARTS issues this RFP to consulting firms (the CONSULTANT) interested in providing
professional services to determine highway and pedestrian safety improvements for the
Wrightsboro Rd/McCaulay St at-grade Highway/Railroad Crossing. The purpose of this project is
promote the safe and efficient movement of motorized and non-motorized users at the Wrightsboro
Rd/McCaulay St at-grade Highway/Railroad Crossing through an appraisal of recommended
safety improvements.
The Wrightsboro Rd/McCauley St at-grade highway/railroad intersection is located just south of
downtown Augusta opposite the Dental College of Georgia at Augusta University. This staggered
intersection has four (4) intersecting arms, namely: RA Dent Blvd (minor arterial), Wrightsboro
Rd (major collector), McCauley St (local) and Wrightsboro Rd CR 2566 (minor arterial). Cutting
across the intersection of Wrightsboro Rd/McCauley St is the at-grade CSX crossing #279429P.
2
The single track main line is slightly elevated resulting in a noticeable incline on either side of the
Wrightsboro Rd approaches.
The Wrightsboro Rd/McCauley St intersection is located in the Laney Walker/Bethlehem historic
neighborhood. This neighborhood is within one of three Federal Opportunity Zones in Augusta.
This designation has strengthened the Laney Walker/Bethlehem revitalization initiative, which
seeks to reverse neighborhood blight and disinvestment. The emergence of several residential,
employment and other mixed-use master plan developments in the Laney Walker/Bethlehem
neighborhoods are the direct results of this initiative. Beacon Station Apartments (formerly
Foundry Place) is the latest outcome. Situated at the intersection of Wrightsboro Rd/McCauley St;
Beacon Station is a 7.6 acres, 221-unit market rate mixed use development project comprised of
1, 2 and 3 bedroom apartments and first floor space for retail/storefront franchises
The staggered nature of the Wrightsboro Rd/McCauley St intersection has created a unique traffic
environment compounded by the slightly elevated at-grade railroad crossing. With the opening of
the Beacon Station Apartment Complex in June 2019 and the associated increase in motorized and
non-motorized traffic there is the possibility of a degradation in safety at this intersection. Potential
outcomes of a degraded safety environment are increased traffic conflicts, unsafe driving behavior
and risk taking, and an escalation in pedestrian/bike crashes.
5. PROJECT OBJECTIVES
The purpose of the project will aim to identify safety/access/mobility challenges, quantify impacts
and recommend solutions for the rehabilitation of this intersection. Specific objectives include:
Description of existing conditions and projected traffic;
Conduct a traffic safety analysis (motorized and non-motorized users);
Execute an Intersection Control Evaluation (ICE) study;
Comparison of intersection alternatives; and,
Recommend a locally preferred intersection alternative.
6. TASK #1: PROJECT ADMINISTRATION
The CONSULTANT will assign a single person to serve through the life of the contract as
CONSULTANT Project Manager (CONSULTANT PM). ARTS will assign a Project Manager
(PM) to work closely with the CONSULTANT PM.
a) The CONSULTANT PM is responsible for overall project management necessary to ensure
the satisfactory completion of the project, on-time and on-budget, and in accordance with the
scope of services. The CONSULTANT PM will be responsible for developing and adhering
to a schedule that allows the submission of a Draft Report no later than September 2020 and a
Final Report no later than October 2020.
b) The CONSULTANT will develop an operations plan for completing the MTP within two (2)
weeks of the Notice to Proceed letter. The operations plan will include: 1) Detailed listing of
the activities necessary to complete the project; 2) Schedule for each activity; 3) Identification
of who will be responsible for the activity; and, 4) Total resources required to complete the
activity. The operations plan developed will be reviewed by ARTS. Once approved the
operations plan will then become the overall management control document for completing
the project process.
3
Task #1 Deliverables:
Operations Plan/Project Schedule
Monthly Progress Reports and Figures
Monthly invoices with supportive information to account for the invoices
7. TASK #2: TRAFFIC ASSESSMENT AND FORECASTING
The CONSULTANT will develop background information and identify the methodology for
analyzing current conditions including operations, safety, and modal issues. The CONSULTANT
shall search for, collect and review existing data (rail, motorized and non-motorized) and reports
relevant to the project area and obtain new information as needed for all aspects of the project.
The CONSULTANT will make traffic projections for 25 years (base year 2015) using existing
traffic data (rail, motorized and non-motorized) to show forecasted traffic needs. Forecasted
motorized traffic data may be obtained from the ARTS Travel Demand Model (TDM) maintained
by GDOT. The CONSULTANT should identify its approach to this process as well as demonstrate
knowledge of any analysis methods used.
Task #2 Deliverables:
Existing traffic (rail, motorized and non-motorized) conditions
Projected traffic (rail, motorized and non-motorized) conditions
Brief on analysis method/s used to determine projections
8. TASK #3: TRAFFIC SAFETY ANALYSIS
The CONSULTANT will utilize crash data to identify roadway segments at the Wrightsboro
Rd/McCauley St intersection; that have a high potential for collisions, conduct an analysis that can
produce predominant roadway crash types, and identify roadway features (e.g., infrastructures,
roadways or traffic control devices) that may have caused collisions to occur or may present a risk
for future collisions.
The CONSULTANT will conduct the traffic safety analysis using acceptable analysis methods of
the Federal Highways Administration (FHWA), Institute of Transportation Engineers (ITE) or
Georgia Department of Transportation (GDOT).
The CONSULTANT will prepare a summary of the results from the data analysis in addition to
GIS shapefiles of the collision data. This will be followed by a meeting with ARTS and
engineering staff from the City of Augusta (COA) to review the results and determine the safety
issues associated with the existing and projected future conditions.
Task #3 Deliverables:
Summary report of data analysis results
GIS Shapefiles of traffic collisions and incidents (rail, motorized and non-motorized)
Formal meeting with ARTS to present and discuss findings and safety issues
9. TASK #4: INTERSECTION CONTROL EVALUATION
The CONSULTANT will review and summarize existing information, collect additional data and
conduct field work as needed, to assess the Wrightsboro Rd/McCaulay St at-grade
Highway/Railroad Crossing using the GDOT Intersection Control Evaluation (ICE) methodology.
4
The CONSULTANT must consider Highway/Railroad Crossing safety standards as determined
by the Federal Railroad Administration (FRA) and the primary operating railroad, currently CSX
Transportation, during the ICE.
Details of GDOT ICE methodology and tools can be found here:
http://www.dot.ga.gov/PS/DesignManuals/DesignGuides
Details of the FRA Railway-Highway Crossings (Section 130) Program can be found here:
https://safety.fhwa.dot.gov/hsip/xings/
It is important that the CONSULTANT incorporate any CSX standards or concerns during this
process. It will be for the CONSULTANT to meet with CSX representatives to fulfill this
requirement.
Task #4 Deliverables:
Intersection Control Evaluation report
10. TASK #5: COMPARISON OF INTERSECTION ALTERNATIVES
Based on the existing crashes and incidents identified, potential crashes and incidents projected,
roadway design and conditions, and ICE results; the CONSULTANT will suggest appropriate
countermeasures for improving safety performance at Wrightsboro Rd/McCaulay St at-grade
Highway/Railroad Crossing.
The CONSULTANT will recommend a set of appropriate countermeasures. The primary focus of
this task is the development of a prioritized list of engineering countermeasures. This will involve
preliminary evaluations of the Wrightsboro Rd/McCaulay St at-grade Highway/Railroad Crossing
do-nothing and realignment alternatives.
The CONSULTANT will perform preliminary engineering design of the selected remedial
interventions based on the priority list of improvements identified by the CONSULTANT. The
CONSULTANT will then prepare 30% engineering design level layout plans at a convenient scale,
with aerial photos as background, showing the preliminary design of recommended improvements.
During this phase, it may be necessary for the CONSULTANT to identify design and engineering
restraints due to topography, utilities, flood, soils, other environmental factors, historic properties,
and land use that have an impact on proposed remedial interventions.
The CONSULTANT will generate total project cost estimates of the recommended improvements
at 30% engineering design level for each selected project. Cost estimates will include: right-of-
way acquisitions, environmental review, engineering design and construction and other costs as
necessary that would enable a true cost estimate for each intervention.
Layouts will be prepared for each alternative illustrating potential right-of-way impacts to adjacent
properties, access modifications, and potential environmental impacts. The associated impacts for
each alternative should be analyzed in a matrix format. Preliminary recommendations and cost
estimates, and cost allocations will be developed for each of the alternatives with sufficient detail
for evaluation by all stakeholders.
The CONSULTANT will develop and lead a formal workshop to gather input from ARTS and
COA Engineering staff regarding safety issues and what potential countermeasures should be
considered for improvement. The workshop will be primarily focused on sharing information
5
about the process of the systemic approach, discussing and prioritizing safety countermeasures,
and ascertaining any feasibility concerns regarding particular countermeasures.
Task #5 Deliverables:
Summary report presenting a prioritized list of safety countermeasures and associated cost
estimates.
11. TASK #6: RECOMMENDATION OF A LOCALLY PREFERRED INTERSEC-
TION ALTERNATIVE
The CONSULTANT will recommend one preferred intersection alternative and along with
justification as to why the selected intervention is the preferred. Notwithstanding, other
alternatives should be presented and ranked along with their advantages and disadvantages.
A meeting with ARTS and COA Engineering staff to review the preferred alternative will be
convened by the CONSULTANT. The objective of this meeting will be for the consultant to
present the preferred alternative along with its justifications. This meeting will also give an
opportunity to discuss the merits of competing alternatives to the preferred.
Task #6 Project Administration Deliverables:
Draft Report with recommendation of one preferred intersection alternative along with
justification
Presentation of alternative intersection designs along with justification
Meeting between Consultant and ARTS partners where intersection designs will be presented
and discussed
12. TASK #7: DOCUMENT PREPARATION AND FINAL REPORT
The documentation of this appraisal is a key part of the overall process. It is important that the
entire work effort be well documented. This documentation not only provides the identification of
the recommended intervention but outlines the analysis that lead to the development of each
recommendation.
a) The CONSULTANT shall provide to ARTS ten (10) clean, single-sided/loose-leaf, full color
paper original and Adobe Portable Data File (.pdf), InDesign and Microsoft Word electronic
versions of all materials presented. All deliveries will also be provided in an editable electronic
format such as Microsoft Word, InDesign or approved equal.
b) The CONSULTANT shall provide to ARTS ten (10) clean, single-sided/loose-leaf, full color
paper copy of GIS maps, a .pdf copy of all maps and PowerPoint presentations. This is in
addition to an electronic copy of GIS maps produced along with associated layers and/or
shapefiles.
c) Upon approval of the Draft Report, the CONSULTANT will prepare a Final Report document
incorporating all revisions and comments from the Draft. Ten (10) copies shall be supplied to
ARTS for distribution. This document should be a stand-alone document and provided in a
three-ring binder.
All GIS data and shapefiles, traffic data, accident/crash and intersection data, spatial schematics
maps, visualization graphics, and all other related documents produced with federal funds under
this Scope of Services shall be provided to ARTS in editable electronic versions at the conclusion
6
of this Project. Graphics, mapping, databases, etc., outside of Microsoft Office, ESRI GIS, Adobe
Acrobat or equal will be provided in a software format agreed upon by the CONSULTANT and
the Client.
This Scope of Services only represents the minimum requirements. However, the expectation is
that the selected CONSULTANT will adhere to standards of best practices or transportation
planning and engineering and to exceed expectations by utilizing their expertise and transportation
planning experience to expand upon the minimum requirements.
13. INDEMNIFICATION AND INSURANCE
The offerer shall carry professional/public liability insurance coverage in the amount of One
Million ($1,000,000), covering itself and all of its employees and agents, and shall indemnify and
hold harmless the COA and their representatives and employees, from any claim, demands,
actions, cause for actions, and liability arising from any act or non-act, or the commission or
omission of any act of the offerer, its employees, agents and/or assigns while under the terms of
the contract.
Entry #:7
Date Submitted:2/17/2020 4:50 PM
Project Name Agency
GDOT ID (if applicable) STIP ID (if applicable)
Project Description
1. Is this a phase project? If yes, how many?
2. What is the project timeline?
3. Has an enviornmental assesment been completed?
County City
PROJECT INFORMATION
TAP Funds PE Match PE Total Costs PE
TAP Funds Const Match Const Total Costs Const
TAP Funds ROW Match ROW Total Costs ROW
TAP Funds Other Match Other Total Costs Other
PROJECT COSTS
Status: Reviewed
Augusta Regional Transportation Study
Wrightsboro Rd/McCauley St At-Grade
Highway/Railroad Crossing Safety Improvements
Appraisal
Local Government
The staggered nature of the Wrightsboro Rd/McCauley St intersection has created a unique traffic environment
compounded by the slightly elevated at-grade railroad crossing. With the opening of the Beacon Station
Apartment Complex in June 2019 and the associated increase in motorized and non-motorized traffic there is
the possibility of a degradation in safety at this intersection. The purpose of the project will identify
safety/access/mobility challenges, quantify impacts and recommend solutions for the rehabilitation of this
intersection.
No
Less than a year
Not Required
Richmond County Augusta
Profession
al
Engineerin
g
000.00
Constructio
n 000.00
Right of
Way 000.00
Other
64,000 16,000 80,000.00
Page 1 of 2
2/24/2020https://services.cognitoforms.com/forms/admin/view/1/entrydetails
TAP Funds Utility Match PE Utility Total Costs Utility
TAP Funds Total Match Total Total Costs Total
Project Costs - Comments
Project and Cost Files (if available)
Primary Contact Contact Phone
Contact - Title Contact - Email
CONTACT INFORMATION
Project Maps
PROJECT LOCATION
Utility
Phase 000.00
TOTAL
64,000.00 16,000.00 80,000.00
Funds required to secure professional services of a engineering or planning consultancy to execute the project
Beacon Station Scope of Work 021020.pdf
55.09 KB
Oliver Page 706.821.1804
Transportation Planner opage@augustaga.gov
WrightsboroDent2.pdf
2.53 MB
Page 2 of 2
2/24/2020https://services.cognitoforms.com/forms/admin/view/1/entrydetails
Spellman St
Floyd St
Roulette Ln
McCauleySt
WrightsboroRd
R ailr o a d A v e
R A D e n t B lv d
1
5
0
1
4
8
1
4
6
154
152
152
150
148
1 4 6
144
1 5 2
154
1 5 4
1
48
1
4
4
1 5 0
146
144
Augusta, GA, GIS Department, Pictometry
0 50 10025Feet
Document Path: N:\GIS\ARTS\Documentation\Studies\WrightsboroDent.mxd 7/18/2019
Public Service Committee Meeting
3/9/2021 1:00 PM
Award GDOT Transportation Alternatives Program Funds to Study the Intersection of Wrightsboro
Rd. at R.A. Dent RFQ 20-232
Department:Planning & Development
Presenter:Robert Sherman
Caption:FY 2020 GDOT Transportation Alternatives Planning Funding
Grant Award to Study the Intersection of Wrightsboro Rd. at
McCauley St. RFQ 20-232.
Background:The Federal Highway Administration (FHWA) and GDOT
provide funding on a fiscal basis to allow for projects related to
transportation alternatives programs that enhance: 1) Pedestrian
and Bicycle Facilities, 2) Streetscape Improvements and 3) Safe
Routes to School Programs. The Wrightsboro Rd. at McCauley
St. project has progressed through the Augusta Procurement
Department RFQ/RFP process and negotiations have been
completed and Planning would like to award the contract to
Atlas Technical. Proposals are solicited via the newspaper and
website then reviewed/approved by the Citizens Advisory
Committee, Technical Advisory Committee and Policy
Committee. In FY 2020, $64,000.00 of TAP funds were
assigned to the study of the 5-point intersection “At-Grade-
Crossing of Wrightsboro Rd. at McCauley St.” by the MPO’s
Policy Committee. The funds for this project are available for
3-years. The Augusta Procurement department conducted an
RFQ (FY2021) and RFP (FY2020) process and contract
negotiations concluded February 2021.
Analysis:The staggered nature of the Wrightsboro Rd/McCauley St
intersection has created a unique traffic environment
compounded by the slightly elevated at-grade railroad crossing.
With the opening of the Beacon Station Apartment Complex in
June 2019 and the associated increase in motorized and non-
motorized traffic there is the possibility of degradation in safety
at this intersection. The purpose of the project will identify
safety/access/mobility challenges, quantify impacts and
recommend solutions for the rehabilitation of this intersection.
Financial Impact:Project Cost: Federal Funds: $64,000.00 Local Match:
$16,000.00 (Included in the 2021 Planning and Development
budget) Extra Project Costs: $865.00 (Provided by Planning and
Development) Total Project Cost: $80,865.00
Alternatives:Forfeiture of the funds and the intersection will remain
unstudied for now.
Recommendation:Approval of the award for RFQ 20-232 to Atlas Technical
Consultants to Conduct a Study of the Wrightsboro Rd. at
McCauley st. At-Grade-Crossing.
Funds are
Available in the
Following
Accounts:
Project Cost in Org key 220016309 Federal Funds: $64,000.00
Local Match: $16,000.00 (Included in the 2021 Planning and
Development budget) Extra Project Costs: $865.00 (Provided by
Planning and Development) Total Project Cost: $80,865.00
REVIEWED AND APPROVED BY: