HomeMy WebLinkAbout2019-09-24 Meeting Minutes Public Service Committee Meeting Commission Chamber - 9/24/2019
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; Hasan, Vice
Chairman; Clarke and Fennoy, members.
PUBLIC SERVICES
1. New Ownership: A.N. 19-35: A request by Ankitkumar Patel for a
consumption on premise Liquor, Beer & Wine License to be used in
connection with World of Beer Augusta located at 2819 Washington Rd.
There will be Sunday Sales. District 7. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commissioner
John Clarke Passes
2. New Location: A.N. 19-36: A request by Benjamin M. Zheng for a
consumption on premise Liquor, Beer & Wine License to be used in
connection with Top Crab Seafood & Bar located at 1347 Augusta West
Parkway #02A. There will be Sunday Sales. District 3. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commissioner
John Clarke Passes
3. New Location: A.N. 19-37: A request by Gregory L. Sims for a consumption
on premise Liquor, Beer & Wine License to be used in connection with Dave
& Buster's located at 807 Cabela Drive. There will be Sunday Sales. District
7. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
with a waiver of the
180 day period for the
purchase of the license.
Motion Passes 4-0.
Commissioner
William Fennoy
Commissioner
Ben Hasan Passes
4. New Location: A.N. 19-38: A request by Gregory L. Sims for
a Arcade/Gameroom License to be used in connection with Dave & Buster's
located at 807 Cabela Drive. District 7. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
with a waiver of the
180 day period for the
purchase of the license.
Motion Passes 4-0.
Commissioner
William Fennoy
Commissioner
Ben Hasan Passes
5. Motion to approve the purchase of two (2) Ground Power Units from Aero
Specialties in the amount of $39,333.50 per unit for a grand total $78,667.00.
Bid Item 19-160A
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
John Clarke
Commissioner
William Fennoy Passes
6. Motion to approve the minutes of the Public Services Committee held on
September 10, 2019.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
John Clarke
Commissioner
William Fennoy Passes
7. Motion to approve the updated template for Memoranda of Understanding
(MOU) between Augusta, Georgia and Community Partners for the joint
operation of community centers.
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item to the
Commission
meeting on October
1, 2019.
Motion Passes 4-0.
Commissioner
John Clarke
Commissioner
William Fennoy Passes
www.augustaga.gov
Public Service Committee Meeting
9/24/2019 1:00 PM
Attendance 9/24/19
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Public Service Committee Meeting
9/24/2019 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Ownership: A.N. 19-35: A request by Ankitkumar Patel
for a consumption on premise Liquor, Beer & Wine License to
be used in connection with World of Beer Augusta located at
2819 Washington Rd. There will be Sunday Sales. District 7.
Super District 10.
Background:This is a New Ownership, formerly in the name of David
Schultz.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3,492.50
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
9/24/2019 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location: A.N. 19-36: A request by Benjamin M. Zheng
for a consumption on premise Liquor, Beer & Wine License to
be used in connection with Top Crab Seafood & Bar located at
1347 Augusta West Parkway #02A. There will be Sunday
Sales. District 3. Super District 10.
Background:The is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3,492.50
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
9/24/2019 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location: A.N. 19-37: A request by Gregory L. Sims for a
consumption on premise Liquor, Beer & Wine License to be
used in connection with Dave & Buster's located at 807 Cabela
Drive. There will be Sunday Sales. District 7. Super District 10.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3,660.00
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
9/24/2019 1:00 PM
Arcade/Game room
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location: A.N. 19-38: A request by Gregory L. Sims for
a Arcade/Gameroom License to be used in connection with
Dave & Buster's located at 807 Cabela Drive. District 7. Super
District 10.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Arcade and Amusement Ordinance.
Financial Impact:The applicant will pay a regulatory fee and the occupation tax
fee based on gross revenue.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Invitation to Re-Bid
Sealed Re-bids will be received at this office until Friday, August 23, 2019 @ 11:00 a.m. for furnishing:
Re-Bid Item #19-160A Aircraft Ground Power Unit for Augusta, Georgia – Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Re-Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, August 9, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No Re-bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with
the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No re-bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 18, 25, August 1, 8, 2019
Metro Courier July 18, 2019
Public Service Committee Meeting
9/24/2019 1:00 PM
Ground Power Unit Purchase- Augusta Regional Airport
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the purchase of two (2) Ground Power Units
from Aero Specialties in the amount of $39,333.50 per unit for a
grand total $78,667.00. Bid Item 19-160A
Background:Aviation Services currently only has two ground power units to
service aircraft. Recently one unit was down for repairs for an
extended period, which placed a strain on operations. During the
budget planning period for 2019, two ground power units were
requested and approved
Analysis:In collaboration with the Procurement Department, an Invitation
to bid for two 28.5v ground power units were issued. The
solicitation was mailed out to nine vendors and three responsive
bids were received. After reviewing all three bids it was
determined that Aero Specialties was the lowest responsive
bidder, at $39,333.50 per unit for a grand total $78,667.00. (See
bid tabulation attached). The units will be financed through
GMAC leasing via the lease purchase option.
Financial Impact:$78,667.00
Alternatives:to deny
Recommendation:August Aviation Commission and Airport Staff recommends
approval
Funds are
Available in the
Following
Accounts:
551081306-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting Commission Chamber - 9ll0l20l9
ATTENDANCE:
Present: Hons. Davis, Chairman; Hasan, Vice Chairman; Clarke and
Fennoy, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. New Ownership Application: A.N. 19-33: A request
Ashraf for a retail Beer & Wine License to be used
Chevron Food Mart located at 202 East Boundary Suite
District 9
Motions
f#:" Motion Text Made By Seconded By
Motion to
^ aDDrove.APProve rraotlorpasses
4-0.
New Ownership Application: A.N. 19-34: A
for an on premise consumption Liquor, Beer
connection with Sheehan's Irish Pub located at
2. Super District 9.
by
in
B.
Muhammad A.
connection with
District 1. Super
Item
Action:
Approved
Motion
Result
Commissioner
Ben Hasan
Commissioner
John clarke Passes
request by Shawntae N. Toone
& Wine License to be used in
2571 Central Avenue. District
2.Item
Action:
Approved
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
4-0.
Seconded By
Commissioner
Ben Hasan
Motion
ResultMade By
Commissioner
William Fennoy Passes
3. New Ownership: A.N. 19-31: A request by Robert J. Kim for a retail package Item
Beer & Wine License to be used in connection with OK Mart located at 2301 Action:
Lumpkin Road. District 6. super District 10. Approved
Motions
X,o]]t" Motion Text Made By seconded By Motion
r YPe ----- -'t Result
Motion to
^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan John clarke Passes
4-0.
4. New Ownership Application: A.N. 19-32 A request by Robert J. Kim for a Item
retail package Beer & Wine License to be used in connection with Lucky Trip Action:
located at2260 Lumpkin Rd. District 6. SuperDistrict 10. Approved
Motions
Motion r,-1:- m , r- r Motion;------ Motion Text Made By Seconded ByI ype ' ---- -'t Result
Motion to
Approve ffif,1:;';u,,., $"'il'T#;:ffi:, ;:fffil}f"' passes
4-0.
5. Discuss establishing a State Veterans Cemetery in Augusta featuring former Item
Mayor Bob Young and Mr. Don Clark, Deputy Director of Forces United. Action:
(Requested by Commissioner Bill Fennoy) Approved
Motions
Motion Motion TextI ype Made By seconded By fJrift'
Approve Motion to approve tasking Commissioner Commissioner Passes
the Attorney and William Ben Hasan
Administrator with Fennoy
drafing a resolution in
support of establishing a
State Veterans Cemetery
in Augusta and also ask
Mr. Don Clark of Forces
United in connection with
former Mayor Bob young
to take the lead in
determining what is
needed from the
Commission to begin the
process to establish the
cemetery and to designate
a member of the
Commission to serve as a
point of contact.
Motion Passes 4-0.
6. Update/discussion of the current conditions relative to the upkeep maintenance Itemof the Enclave Development and surrounding properties. (Requested by Action:
Commissioner Marion Williams) epproved
Motions
X::'" Motion Text Made By seconded By Motion
t YPe '''-"- -r Result
Motion to approve
receiving this item as
information and get an A Commissioner
Approve ;r,f[##,?1i.,*, ;:fffi::';"' H*,3I passes
Commission meeting.
Motion Passes 4-0.
7. Update from the Downtown Development Authority regarding their proposed ltem
James Brown and Laney-Walker Blvds. Sidewalk Enhancement Project. Action:
(Requested by commissioner Marion williams) Approved
Motions
Y:'1"" Motion Text Made By seconded By Motion
I ype ---- -'t Result
Motion to approve
a _-____-- - receiving this item as Commissioner CommissionerApprove information. Ben Hasan william Fennoy Passes
Motion Passes 4-0.
8. Discuss the placement of a large viewing screen possibly retractable to be Item
used in conjunction with music and other special events at the Augusta Action:
common. (Requested by commissioner Bill Fennoy) Approved
Motions
[].*1" Motion Text Made By seconded By Motion
t YPe ---- -'t Result
Motion to approve
^ receiving this item as Commissioner CommissionerApprove information. Ben Hasan John clarke Passes
Motion Passes 4-0.
9. Motion to approve the Piedmont Mining, LLC contract for Bid Item 19- Item
198 Southeast Drainage Ditch Enclosure Project- Augusta Regional Airport - Action:$1,352,835.21. Approved
Motions
*11'" Motion Text Made By seconded By Motion
t ype - ------ -r --------- -J Result
Motion to
Approve i|3,',o#r*,., ,t""#t;'.';J" ;:fffi|}f*' passes
4-0.
10. Approve amendments to the Augusta-Richmond County Code, Section 7-1- Item
90 PERMIT FEES, so as to increase fees required in connection with the Action:
issuance of permits. Approved
Motions
X:j*l" Motion Texr Made By seconded By MotionlYPe - ----- -'t Result
Motion to approve
^ and to waive the Commissioner CommissionerApprove second reading. William Fennoy Ben Hasan Passes
Motion Passes 4-0.
11. Motion to approve the minutes of the Public Services Committee held on Item
August 27,2019. Action:
Approved
Motions
Motion r{^1:^-- m---1 r, r h Motion- - ---- Motion Text Made By Seconded BylYPe - ----- -r Result
Approve passes
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commissioner
William Fennoy
www.auqustasa.sov
Public Service Committee Meeting
9/24/2019 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on September 10, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Page 1 of 12
AUGUSTA COMMUNITY CENTER PARTNERSHIP
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this _______
day of ___________, 20_______, by and between AUGUSTA, GEORGIA (“Augusta”), a
political subdivision of the State of Georgia, by and through the Augusta Department of
Recreation and Parks and the [Community Partner].
WHEREAS, Augusta and [Community Partner] deems that it would be beneficial to
both the Augusta taxpayers and local Augusta residents for [Community Partner] and Augusta to
jointly operate [Name of the Community Center] (“Community Center”), [Address] (Address).
WHEREAS, [Community Partner] will accept the responsibility to staff, develop, and
implement sound programs for the best interest of this community; and
NOW, THEREFORE, for and in consideration of the mutual promises and the
covenants contained herein, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties agree as follows:
A. RESPONSIBILITIES OF [Community Partner]
1. [Community Partner] shall provide adequate staffing of the Community
Center during the operating hours of the Center.
2. At the beginning of this agreement and each following year in January,
[Community Partner] shall provide proof of Not-For-Profit status to Augusta.
3. Programs at the Community Center shall be staffed accordingly, dependent
upon whether the program is a youth program or an adult program as defined
in the Staffing Requirements. (See Attachment 1)
Page 2 of 12
4. Hours of Operation for the Community Center shall be
_____________________________.
5. [Community Partner] shall provide staff for all rentals at the Community
Center and follow the current rental guidelines provided by Augusta. The
rental guidelines are attached and by reference made part of this agreement.
(Attachment 3)
6. For every new staff and/or volunteer, [Community Partner] shall submit a
volunteer release form (see Attachment 2) to Augusta no later than 2 weeks
prior to the staff and/or volunteer’s first scheduled start date. Augusta will
perform a background check and approve the use of said staff
person/volunteer based on the approved guidelines used by Augusta.
7. [Community Partner] shall create programs and activities for the Community
Center and meet with Augusta annually to discuss operations and programs, as
well as any changes, modifications, or amendments to this lease agreement
and/or any fees that may need to be modified or implemented. The annual
meeting will be held in June to ensure timely consideration of budgeting
needs.
8. [Community Partner] shall maintain an inventory of all supplies furnished by
Augusta for the Community Center and shall perform general maintenance of
the interior/ exterior of the Community Center, which includes mopping,
sweeping, and picking up litter from the grounds.
9. [Community Partner] shall coordinate with Augusta’s Certified Playground
Inspector to maintain a current safety inspection of all existing playground
Page 3 of 12
equipment. In the event that any equipment is deemed unsafe, that equipment
must be properly labeled unsafe and Augusta personnel must be immediately
contacted.
10. [Community Partner] agrees to indemnify and hold harmless Augusta from
any and all claims in any way related to or arising out of any failure of
[Community Partner] to perform its obligations hereunder or related to or
arising out of any damage or injury to property or persons, occurring or
allegedly occurring in, on or about the Community Center during the period
from the date of this agreement to the end of the agreement, including
reasonable attorney’s fees and expenses of litigation incurred by [Community
Partner] in connection therewith. [Community Partner] further agrees that the
foregoing agreement to indemnify and hold harmless applies to any claims for
damage or injury to itself and/or any individuals employed or retained by it in
connection with any changes, additions, alterations, modifications and/or
improvements made to [Name of the Community Center], and hereby releases
Augusta from liability in connection with any such claims.
11. Without limiting the foregoing, [Community Partner] further agrees to
maintain, on a primary basis and at its sole expense, at all times during the life
of this agreement the following coverages and limits. The requirements
contained herein, as well as City’s review or acceptance of insurance
maintained by [Community Partner] is not intended to and shall not in any
manner limit or qualify the liabilities or obligations assumed by [Community
Partner] under this Agreement.
Page 4 of 12
Commercial General Liability – Combined single limit of no less than
$1,000,000 each occurrence and $2,000,000 aggregate. Coverage shall not
contain any endorsement(s) excluding nor limiting Product/Completed
Operations, Contractual Liability or Cross Liability.
Automobile Liability – Limits of no less than $1,000,000 Combined Single
Limit. Coverage shall include liability for Owned, Non-Owned and Hired
automobiles. In the event [Community Partner] does not own automobiles,
[Community Partner] agrees to maintain coverage for Hired and Non-Owned
Auto Liability, which may be satisfied by way of endorsement to the
Commercial General Liability policy or separate Auto Liability policy.
Automobile coverage is only necessary if vehicles are used in the provision of
services under this Contract and/or are brought on an Augusta site.
Additional Insured – [Community Partner] agrees to endorse the Augusta as
an Additional Insured on the Commercial General Liability. The Additional
Insured shall read ‘Augusta, Georgia as its interest may appear’.
Certificate of Insurance – [Community Partner] agrees to provide Augusta a
Certificate of Insurance evidencing that all coverages, limits and
endorsements required herein are maintained and in full force and effect. If
[Community Partner] receives a non-renewal or cancellation notice from an
insurance carrier affording coverage required herein, or receives notice that
coverage no longer complies with the insurance requirements herein,
[Community Partner] agrees to notify Augusta within five (5) business days
with a copy of the non-renewal or cancellation notice, or written specifics as
to which coverage is no longer in compliance.
Page 5 of 12
12. [Community Partner] shall follow all safety guidelines set forth by Augusta
which include, but not limited to, immediately notifying Augusta in the event
of break-ins, property damage, emergencies, or incidents. An Augusta-issued
incident report must be submitted immediately following the incident.
13. [Community Partner] will abide by all federal, state, and local laws.
14. [Community Partner] shall expend all revenues received by [Community
Partner] for services rendered at the Community Center for materials,
supplies, or other services that directly affect the operations of the Community
Center.
15. [Community Partner] shall inform Augusta as soon as possible of all changes
in staffing levels, changes in personnel, including volunteers. [Community
Partner] shall also communicate as soon as possible, but at least 5 working
days in advance, all changes in programming, hours of operation, days of
operation, and implementation of new programs. [Community Partner] will
provide schedules with program descriptions for any new program.
16. [Community Partner] shall provide a quarterly report of usage and revenue for
revenue-based and non-revenue based programs, as well as facility rentals.
The report shall contain at least the following: Number of patrons by program
/ activity / rental, number of rentals, revenue by program / activity / rental.
Augusta shall provide a reporting template similar to the reports used by other
community center.
17. [Community Partner] shall provide an annual summary report of revenues and
expenditures.
Page 6 of 12
B. RESPONSIBILITIES OF AUGUSTA
1. Augusta shall be responsible for assisting [Community Partner] in the
operation of the Community Center in the following manner:
i. Supply all utilities.
ii. Perform all repairs and normal maintenance for the upkeep of the
facility (painting, pesticide treatment, etc.)
iii. Ensure compliance with all federal, state, and local laws, regulations,
and ordinances, including, but not limited to the Americans with
Disabilities Act (ADA) for the Community Center.
iv. Provide for trash collection and recycling from the existing refuse and
recycling bins on the grounds. Provide for stripping and waxing of
floors within the facility.
v. Supply both programming and janitorial supplies as budgeted and
approved by the Augusta, Georgia Board of Commissioners.
vi. Supply all capital purchases, as needed, depending on funding.
vii. Provide assistance with special events that are programmed by
[Community Partner].
viii. Provide all necessary guidelines/ manuals concerning building rentals
and safety questions.
ix. Promptly respond to emergency situations, such as break-ins, that may
arise.
Page 7 of 12
2. Augusta shall issue keys for the Community Center to [Community Partner]’s
officers, volunteers, and staff who have been identified as approved
keyholders.
3. Management of Community Center or Park Capital Improvements
i. Augusta shall be responsible for managing any and all improvements
to the Community Center, Park, or other property owned by Augusta
regardless of funding source.
4. Augusta shall also provide the following departmental contacts for
[Community Partner]:
i. ______________________ - Recreation District Manager- Emergency
Contact:
(work) 796- 5025, _______________________ (cell)
C. MUTUAL RESPONSIBILITIES:
1. The parties will work together to maintain a quality and safe environment for the
benefit of the community. At the request of either party, a meeting or conference will
be held between [Community Partner] and Augusta representatives to resolve any
problems or develop any improvements in the operation of the Community Center.
2. The term of this affiliation shall be for one year, commencing on [DATE], and
ending on December 31, [DATE]. This working relationship and affiliation may be
renewed by mutual written consent of the parties each year for a total maximum of
Page 8 of 12
five (5) years. It may also be canceled at any time by either party upon not less than
sixty (60) days written notice to the other party.
3. The parties acknowledge and agree that neither party shall be responsible for any loss,
injury or other damage to the person or property of any student or staff member at the
Community Center due to the negligence or willful conduct of the other party, its
agents, officers or employees.
4. This relationship is intended solely for the mutual benefit of the parties hereto, and
there is no intention, express or otherwise, to create any rights or interests for any
party or person other than [Community Partner] and Augusta; without limiting the
generality of the foregoing, no rights are intended to be created for any student, parent
or guardian of any student, spouse, next of kin, employer, prospective employer, or
any other third party.
5. Neither party, or its agents or employees, is an agent, employee, or servant of the
other party. Augusta and [Community Partner] acknowledge and agree that the
volunteer participants are not employees of [Community Partner] or Augusta by
reason of such participation. Volunteer participants shall in no way hold themselves
out as employees of [Community Partner] or Augusta.
6. This Memorandum of Understanding shall be governed by, construed, and applied in
accordance with the laws of the State of Georgia.
7. This Memorandum of Understanding shall supersede any and all previously executed
Memoranda of Understanding between the parties.
Page 9 of 12
AGREED TO BY:
AUGUSTA, GEORGIA
By: _____
Hardie Davis, Jr., Mayor
Date: ______
Attest: _______________________________
Lena J. Bonner, Clerk of Commission
[Community Partner]
By:
Date:
Page 10 of 12
ATTACHMENT 1
STAFFING REQUIREMENTS:
[Community Partner] must supply staff or volunteer members that meet the following
qualifications:
Certified CPR and First Aid:
Desire and knowledge of practices and principals needed to develop activities
for youth and adults: City will assist in training of volunteers.
Clerical skills that involve maintaining records pertaining to program
registrations, supply inventories, rental contracts, user fees and other facility
charges and information;
The ratio shall be 1 supervisor for every 20 youth.
Have executed a Volunteer Release Form, in the form attached hereto.
GENERAL SUMMARY
It is the responsibility of [Community Partner] to coordinate and monitor activities held
at Community Center within departmental and City guidelines. Also, it is essential for
[Community Partner] to work with instructors, program participants, community leaders, civic
organizations and the general public to ensure programs and services are implemented in a safe
and professional manner.
Page 11 of 12
ATTACHMENT 2
VOLUNTEER REGISTRATION
AUGUSTA, GEORGIA
I, ______________________________. Wish to participate in Augusta, Georgia’s volunteer
program by volunteering to work at the Augusta, Georgia____________________
______________________________________________________________________________
______________________________________________________________________________
_____________(describe work which will be done) for _____________________ hours per
week from ________________________ through ___________________________,
___________. I understand that Augusta, Georgia may cancel my participation in its program at
any time, for any or no reason. I understand that I will receive no payment for my participation
and I do not wish to receive, and hereby decline, payment. I understand that I am not an
employee of Augusta, Georgia, and that I am not, and will not be, eligible for workers’
compensation coverage or other benefits. The particular volunteer services which I am to
perform for Augusta, Georgia have been explained to me, and I hereby assume all risks and
hazards incidental to my engaging in these volunteer services. I hereby release and covenant not
to sue Augusta, Georgia, the Augusta- Richmond County agents, employees and representatives
from any and all liability in connection with my participation in the volunteer program.
________________________________________
Signature
Printed Name: ____________________________
Date Signed: _____________________________
Sworn to and subscribed
before me this _____ day
of _____________, 2018.
____________________
Notary Public
My Commission Expires:
____________________
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RESPONSIBILITIES OF [Community Partner]
Current responsibilities:
Provide adequate staffing during hours of operation
Provide programming staffing levels as defined in staffing requirements
Maintain inventory of supplies and perform general maintenance
Coordinate with certified playground inspector for playgrounds to be inspected regularly
Follow all safety guidelines set forth by Augusta
Abide by all federal, state and local laws
Expend all revenues received for materials, supplies, or other services that affect the center operation.
Proposed added responsibilities:
Provide annual proof of Not-For-Profit status (copy of the annual registration for a corporation with the
Georgia Secretary of State)
Provide staffing for rentals and adhere to Augusta rental guidelines
Submit volunteer release form for all new staff and/or volunteer and seek approval prior to scheduled
start date
Create programs and activities and meet annually with Augusta to discuss operations and programs
Indemnify and hold harmless Augusta
Acquire and maintain at all times of agreement liability coverage (General commercial: $1,000,000 each
and $2,000,000 aggregate; Automobile: $1,000,000 Combined Single limit)
Inform Augusta of all changes in staffing levels, personnel, hours and/or days of operation, and changes
in programming.
Provide quarterly report of usage and revenues based on Augusta-issued reporting template
Provide annual summary report of revenues and expenses.
RESPONSIBILITIES OF AUGUSTA
Current responsibilities:
Supply all utilities
Perform all repairs and normal maintenance
Ensure compliance with federal, state, local laws, regulations and ordinances
Provide for trash collection, striping and waxing of floors within the facility
Supply both programming and janitorial supplies as budgeted
Supply all capital purchases, as needed and funded
Provide assistance with special events
Provide all necessary guidelines and/or manuals concerning building rentals and safety inspections
Promptly respond to emergency situations
Manage Community Center and/or Parks Capital Improvements
Provide departmental contact
Proposed added responsibilities:
Issue keys to [Community Partner]’s identified and approved keyholders
Public Service Committee Meeting
9/24/2019 1:00 PM
Updated template for MOU’s between Augusta and Community Partners for the operation of
community centers
Department:Recreation and Parks Department
Presenter:Ron Houck
Caption:Motion to approve the updated template for Memoranda of
Understanding (MOU) between Augusta, Georgia and
Community Partners for the joint operation of community
centers.
Background:The Recreation and Parks Department has updated the template
on which Memoranda of Understanding for the operation of
community centers are based. Based on the most recent
approved memorandum, verbiage to increase accountability and
transparency has been added to the template and the draft has
been vetted by Recreation and Parks staff as well as the Law
Department.
Analysis:Approving the updated template will add responsibilities on both
sides of the agreement and increase transparency and
accountability. It is the Department’s belief that these updates
are needed to provide the citizens of Augusta with a comparable
service across all community centers. Once approved, the
Recreation and Parks Department will utilize this template to
prepare individual memoranda of understanding with
community partners and submit those to the Augusta
Commission as specified in the agreement for approval.
Financial Impact:N/A
Alternatives:1. To Approve 2. To Move No Action
Recommendation:1. To Approve the current template for MOU’s.
Funds are
Available in the
N/A
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission