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2019-07-30 Meeting Minutes
Public Service Committee Meeting Commission Chamber - 7/30/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; Hasan, Vice Chairman; Clarke and Fennoy, members. PUBLIC SERVICES 1. New Ownership: A.N. 19-23: A request by Sangita Patel for a retail package Beer & Wine License to be used in connection with Aggies II Convenience Store located at 3460 Peach Orchard Rd. District 6. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 2. New Location: A.N. 19-24: A request by Michele Ashe for a consumption on premise Wine License (Incidental License) to be used in connection with Van Gogh and Vino located at 106 Pleasant Home Rd Suite. 2-B. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 3. New Ownership: A.N. 19-25: A request by Gurpreet Walia for a retail package Beer & Wine License to be used in connection with Five Star Fuel, LLC located at 724 Laney Walker Blvd. Ext. District 1. Super District 9 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 4. New Location: A.N. 19-26: A request by Hardwick Patel for an on premise consumption Liquor, Beer & Wine License to be used in connection with Persis Indian Grill located at 3112 Washington Rd Ste. J & K. There will be Sunday Sales. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 5. New Location: A.N. 19-27: A request by Mitesh Bhula for a retail package Beer & Wine License to be used in connection with Red Rock Hospitality located at 1052 Claussen Rd. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 6. Motion to approve the Precision Approach Contract for the Airfield Electrical Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 7. Discuss the city's ordinance and the state law regarding the usage hours for fireworks. (Requested by Commissioner Bill Fennoy) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information and refer this matter to the Administrator to work with the IT Department to educate the public regarding the effects that fireworks have on those citizens who suffer with PTSD. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 8. Approval of the Tentative Allocation Letter for FY2020 & approval of the Mayor signing the TA Letter for Daniel Field Airport. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 9. Motion to approve bid #19-111 HVAC Routine Emergency Services Contract with 1st Mechanical Services for Airport HVAC needs ($44,430.00). This is a 3 year contract with 2 one year renewal options. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 10. Discussion: A request by Sabrina D. LaBord for a Massage Operator's License to be used in connection with Pass Me Knot Massage located at 2010 Olive Road. District 2 Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 11. Discussion: A request by Chao Tang for a Massage Operator's License to used in connection with H Massage located at 1944 Walton Way. District 1. District 9. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 12. Motion to approve the minutes of the Public Services Committee held on July 9, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan 13. The Planning and Development Department seeks a correction/clarification to the motion approved on June 18, 2019 regarding the Planning and Development Department Building Division Salaries. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the language change as follows: "increasing the salaries of existing staff as proposed in Table 2, recruit and offer incoming building/construction staff the salary proposed in Table 2, update the existing career ladder and incorporate the aforementioned changes immediately". Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 14. Consider request from Ms. Maxine Etheridge on behalf of Signed By Him Artist Development & Music Group to waive rental fees at the Augusta Boathouse on September 8, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda at the request of Ms. Etheridge. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes www.augustaga.gov Public Service Committee Meeting 7/30/2019 1:00 PM Attendance 7/30/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/30/2019 1:00 PM Alcohol Application Department:Planning & Development Presenter:Julietta H. Walton Caption:New Ownership: A.N. 19-23: A request by Sangita Patel for a retail package Beer & Wine License to be used in connection with Aggies II Convenience Store located at 3460 Peach Orchard Rd. District 6. Super District 10. Background:This is a New Ownership application formerly in the name of Su Jin Park. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of$665.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Alcohol Application Department:Planning & Development Presenter:Julietta H. Walton Caption:New Location: A.N. 19-24: A request by Michele Ashe for a consumption on premise Wine License (Incidental License) to be used in connection with Van Gogh and Vino located at 106 Pleasant Home Rd Suite. 2-B. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $407.50 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Alcohol Application Department:Planning & Development Presenter:Julietta H. Walton Caption:New Ownership: A.N. 19-25: A request by Gurpreet Walia for a retail package Beer & Wine License to be used in connection with Five Star Fuel, LLC located at 724 Laney Walker Blvd. Ext. District 1. Super District 9 Background:This is a New Ownership application formerly in the name of Scott Bosley. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Alcohol Application Department:Planning & Development Presenter:Julietta H. Walton Caption:New Location: A.N. 19-26: A request by Hardwick Patel for an on premise consumption Liquor, Beer & Wine License to be used in connection with Persis Indian Grill located at 3112 Washington Rd Ste. J & K. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $3,427.50. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Alcohol Application Department:Planning & Development Presenter:Julietta H. Walton Caption:New Location: A.N. 19-27: A request by Mitesh Bhula for a retail package Beer & Wine License to be used in connection with Red Rock Hospitality located at 1052 Claussen Rd. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, May 9, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-221 Rehabilitate Airfield Electrical for Augusta, GA – Augusta Regional Airport Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $120.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 28, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Pre Bid Conference will be held on Wednesday, April 24, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, April 25, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 28, April 4, 11, 18, 2019 Metro Courier March 28, 2019 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify Save Form Addendum 1 Bid Bond Base Bid (Volume 1) Bid Alternate 1 (Volume 2) Bid Alternate 2 (Volume 2) Total Bid Compliance Review 2% Goal J Rannck Electric 1933 Grover Parkway Mt Pleasant, MI 48858 Yes 357309 Yes Yes Yes $723,025.00 $1,021,000.00 $45,000.00 $1,789,025.00 Yes M.C. Dean 3435 Marin Farm Rd Suwanee, GA 30024 Yes 267985 Yes Yes Yes $994,903.93 $1,768,987.89 $43,122.06 $2,806,913.88 No Precision Approach 874 Harmony Rd Eatonton, GA 31024 Yes 56279 Yes Yes Yes $609,381.50 $1,108,060.00 $38,875.00 $1,756,316.50 Yes Southeast Site 117 Industrial Blvd. Suite G Gray, GA 31032 Yes No Non- Compliant Yes Yes Yes $571,202.00 $1,125,160.00 $66,400.00 $1,762,762.00 Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 45 Total Electronic Notifications (Demandstar): 7 Georgia Procurement Registry: 156 Pre-Bid Attendees: 7 Total packages submitted: 4 Total Noncompliant: 2 Bid Opening for Bid Item #19-221 Rehabilitate Airfield Electrical for Augusta, GA - Augusta Regional Airport Bid Date: Thursday, May 9, 2019 @ 3:00 p.m. Page 1 of 1 Public Service Committee Meeting 7/30/2019 1:00 PM Bid #19-221 Precision Approach -Airfield Electrical Contract Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the Precision Approach Contract for the Airfield Electrical Project. Background:The Airport received three (3) compliant bids in response to the Airport’s Solicitation Bid #19-221 for Augusta Regional Airport Rehabilitate Airfield Electrical; the lowest bid was submitted by Precision Approach. Augusta Regional Airport recommends that Precision Approach be selected for bid and contract award. Analysis:Airport Rehabilitate Airfield Electrical project was advertised in March 2019. Four (4) potential primary bidders attended the pre- bid conference and site visit on April 4, 2019 and four (4) bidder’s submitted packages on the specified close date of May 9, 2019. Three packages were deemed compliant and responsive. Precision Approach was the lowest bidder at $609,381.50. This majority of the project will be funded through approved PFC funding. Financial Impact:$609,381.50 Alternatives:TO Deny Recommendation:Aviation Commission recommends approval of Precision Approach, LLC Contract for the Airfield Electrical Project. Funds are Available in the Following Accounts: PFC (Passenger Facility Charges) account. 551-08- 1305/5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission § 25-10-2. Sale, use, explosion, possession, manufacture,..., GA ST § 25-10-2 © 2019 Thomson Reuters. No claim to original U.S. Government Works.1 West's Code of Georgia Annotated Title 25. Fire Protection and Safety (Refs & Annos) Chapter 10. Regulation of Fireworks (Refs & Annos) Ga. Code Ann., § 25-10-2 § 25-10-2. Sale, use, explosion, possession, manufacture, transportation, or storage of fireworks; prohibitions Effective: July 1, 2018 Currentness (a) It shall be unlawful for any person, firm, corporation, association, or partnership to offer for sale at retail or wholesale, to use or ignite or cause to be ignited, or to possess, manufacture, transport, or store any consumer fireworks or fireworks, except as otherwise provided in this chapter. (b)(1) Notwithstanding any provision of this chapter to the contrary, it shall be unlawful for any person, firm, corporation, association, or partnership to sell consumer fireworks or any items defined in paragraph (2) of subsection (b) of Code Section 25-10-1 to any person under 18 years of age. (2) It shall be unlawful to sell consumer fireworks or any items defined in paragraph (2) of subsection (b) of Code Section 25-10-1 to any person by any means other than an in-person, face-to-face sale. Such person shall provide proper identification to the seller at the time of such purchase. For purposes of this paragraph, the term “proper identification” means any document issued by a governmental agency containing a description of the person or such person's photograph, or both, and giving such person's date of birth and includes without being limited to a passport, military identification card, driver's license, or identification card authorized under Code Sections 40-5-100 through 40-5-104. (3)(A) It shall be unlawful to use fireworks, consumer fireworks, or any items defined in paragraph (2) of subsection (b) of Code Section 25-10-1 indoors or within the right of way of a public road, street, highway, or railroad of this state. (B) Except as provided for in subparagraph (D) or (E) of this paragraph and subject to paragraph (4) of this subsection and Code Section 25-10-2.1, it shall be lawful for any person, firm, corporation, association, or partnership to use or ignite or cause to be ignited any consumer fireworks: (i) On any day beginning at the time of 10:00 A.M. and up to and including the ending time of 11:59 P.M., unless during such times the noise from such use or ignition is not in compliance with a noise ordinance of a county or municipal corporation as provided for in subsection (c) of this Code section, except as otherwise provided for under this subparagraph; provided, however, that a county or municipal corporation may additionally require the issuance of a special use permit pursuant to subparagraph (D) of this paragraph for use or ignition; (ii) On January 1, the last Saturday and Sunday in May, July 3, July 4, the first Monday in September, and December 31 of each year after the time of 10:00 A.M. and up to and including the time of 11:59 P.M.; and § 25-10-2. Sale, use, explosion, possession, manufacture,..., GA ST § 25-10-2 © 2019 Thomson Reuters. No claim to original U.S. Government Works.2 (iii) On January 1 of each year beginning at the time of 12:00 Midnight and up to and including the ending time of 1:00 A.M. (C) Subject to subparagraph (D) of this paragraph, paragraph (4) of this subsection, and Code Section 25-10-2.1, it shall be lawful for any person, firm, corporation, association, or partnership to use or ignite or cause to be ignited any consumer fireworks anywhere in this state except: (i) As provided for under subparagraph (A) of this paragraph; (ii) In any location where such person, firm, corporation, association, or partnership is not lawfully present or is not otherwise lawfully permitted to use or ignite or cause to be ignited any consumer fireworks; (iii) Within 100 yards of an electric plant; water treatment plant; waste-water treatment plant; a facility engaged in the retail sale of gasoline or other flammable or combustible liquids or gases where the volume stored is in excess of 500 gallons for the purpose of retail sale; a facility engaged in the production, refining, processing, or blending of any flammable or combustible liquids or gases for retail purposes; any public or private electric substation; or a jail or prison; (iv) Within 100 yards of the boundaries of any public use air facility provided for under Title 6 or any public use landing area or platform marked and designed for landing use by helicopters; (v) Within any park, historic site, recreational area, or other property which is owned by or operated by, for, or under the custody and control of a governing authority of a county or municipal corporation, except pursuant to a special use permit as provided for in subparagraph (D) of this paragraph; (vi) Within any park, historic site, recreational area, or other property which is owned by or operated by, for, or under the custody and control of the State of Georgia, except pursuant to any rules and regulations of the agency or department having control of such property which may allow for such use or ignition of consumer fireworks; (vii) Within 100 yards of a hospital, nursing home, or other health care facility regulated under Chapter 7 of Title 31; provided, however, that an owner or operator of such facility may use or ignite or cause to be ignited consumer fireworks on the property of such facility or may grant written permission to any person, firm, corporation, association, or partnership to use or ignite or cause to be ignited consumer fireworks on the property of such facility; or (viii) While under the influence of alcohol or any drug or any combination of alcohol and any drug to the extent that it is less safe or unlawful for such person to ignite consumer fireworks as provided for in Code Section 25-10-2.1. (D) Any person, firm, corporation, association, or partnership may use or ignite or cause to be ignited any consumer fireworks as provided for under divisions (3)(B)(i) and (3)(C)(v) of this subsection if such person, firm, corporation, association, or partnership is issued a special use permit pursuant to the law of a governing authority of a county or municipal corporation for the use or ignition of consumer fireworks in a location within such county or municipality as provided for under divisions (3)(B)(i) and (3)(C)(v) of this subsection, provided that such special use permit is required § 25-10-2. Sale, use, explosion, possession, manufacture,..., GA ST § 25-10-2 © 2019 Thomson Reuters. No claim to original U.S. Government Works.3 for such use or ignition. Such special use permit shall designate the time or times and location that such person, firm, corporation, association, or partnership may use or ignite or cause to be ignited such consumer fireworks. A fee assessed by a county or municipal corporation for the issuance of a special use permit pursuant to this subparagraph shall not exceed $100.00. No governing authority or official of a county, municipality, or other political subdivision shall bear liability for any decisions made pursuant to this Code section. (E) Whenever the Keetch-Byram Drought Index reaches a level of 700 or above for any geographical area within a county, the Governor may, in consultation with the State Forestry Commission and the Department of Natural Resources and for purposes of this Code section, issue a declaration of drought for such county and enact further regulations and restrictions prohibiting any person, firm, corporation, association, or partnership to ignite or cause to be ignited consumer fireworks within the boundaries of such county for the duration of such declaration; provided, however, that upon expiration or conclusion of such declaration or the level on the Keetch-Byram Drought Index receding below 700, whichever occurs first, such further regulations or restrictions shall be rescinded by law. (4)(A) It shall be lawful for any person 18 years of age or older to use or ignite or cause to be ignited or to possess, manufacture, transport, or store consumer fireworks. (B) To the extent otherwise permitted by law, it shall be lawful for any person who is 16 or 17 years of age to possess or transport consumer fireworks, provided that such person is serving as an assistant to a distributor licensed under subsection (c) of Code Section 25-10-5.1 or the nonprofit group benefiting from such distributor's application pursuant to subsection (c) of Code Section 25-10-5.1 and is not transporting such consumer fireworks on a highway which constitutes a part of The Dwight D. Eisenhower System of Interstate and Defense Highways. (5)(A) It shall be lawful for any person 18 years of age or older to sell or to offer for sale at retail or wholesale any consumer fireworks pursuant to the requirements of this chapter. (B) It shall be lawful for any person who is 16 or 17 years of age to sell or to offer for sale at retail or wholesale any consumer fireworks, provided that such person is serving as an assistant to a distributor licensed under subsection (c) of Code Section 25-10-5.1 or the nonprofit group benefiting from such distributor's application pursuant to subsection (c) of Code Section 25-10-5.1. (6)(A) It shall be lawful to sell consumer fireworks from a permanent consumer fireworks retail sales facility or store only if such permanent consumer fireworks retail sales facility or store is: (i) In compliance with the requirements for such a permanent consumer fireworks retail sales facility or store in the selling of consumer fireworks as provided for in NFPA 1124; and (ii) Selling consumer fireworks of a distributor licensed pursuant to subsection (b) or (d) of Code Section 25-10-5.1. (B) It shall be lawful to sell consumer fireworks from a temporary consumer fireworks retail sales stand only if such temporary consumer fireworks retail sales stand is: § 25-10-2. Sale, use, explosion, possession, manufacture,..., GA ST § 25-10-2 © 2019 Thomson Reuters. No claim to original U.S. Government Works.4 (i) In compliance with the requirements for such a temporary consumer fireworks retail sales stand in the selling of consumer fireworks as provided for in NFPA 1124; (ii) Within 1,000 feet of a fire hydrant of a county, municipality, or other political subdivision or a fire department connection of a building affiliated with such consumer fireworks retail sales stand, unless the chief administrative officer of the fire department of a county, municipality, or other political subdivision or chartered fire department legally organized to operate in this state pursuant to Chapter 3 of this title and having operational authority over such location of the temporary consumer fireworks retail sales stand provides in writing that such temporary consumer fireworks retail sales stand may operate in excess of 1,000 feet from such fire hydrant or fire department connection; and (iii) Selling consumer fireworks of a distributor licensed pursuant to subsection (c) of Code Section 25-10-5.1. A distributor licensed pursuant to subsection (c) of Code Section 25-10-5.1 may operate no more than two temporary consumer fireworks retail sales stands in this state per location licensed pursuant to subsection (b) or (d) of Code Section 25-10-5.1; provided, however, that such distributor has been operating and open to the public pursuant to subsection (b) or (d) of Code Section 25-10-5.1 no less than 30 days prior to July 4 or December 31 in the year of an application for a license under subsection (c) of Code Section 25-10-5.1 that is filed within 30 days of July 4 or December 31. (C) It shall be unlawful to sell consumer fireworks from any motor vehicle, from a trailer towed by a motor vehicle, or from a tent, canopy, or membrane structure. (c) Any noise ordinance of a county or municipal corporation which is to have effect for purposes of subdivision (b)(3)(B)(i) shall have been enacted or reenacted on or after July 1, 2018, and shall: (1) Be a general noise ordinance concerning all manner of sounds or noises and such county or municipal corporation shall not have any ordinance separately pertaining to sounds or noises emanating exclusively from consumer fireworks; and (2) Not have been enacted or reenacted unless notice of the meeting in which such noise ordinance was enacted or reenacted was published one time at least 15 days in advance of such meeting in the legal organ of such county or municipal corporation and was posted for at least 72 hours at least 15 days in advance of such meeting on the homepage of the official website of such county or municipal corporation. Such notice shall state the date, time, and place of such meeting and that such noise ordinance which will affect the use of consumer fireworks will be acted upon. Credits Laws 1955, p. 550, § 3; Laws 1962, p. 11, § 2; Laws 1996, p. 945, § 1; Laws 2005, Act 113, § 2, eff. May 2, 2005; Laws 2015, Act 50, § 3, eff. July 1, 2015; Laws 2016, Act 330, § 6, eff. April 26, 2016; Laws 2018, Act 312, § 1, eff. July 1, 2018. Notes of Decisions (3) Ga. Code Ann., § 25-10-2, GA ST § 25-10-2 The statutes and Constitution are current through acts passed during the 2019 Session of the General Assembly. Some statute sections may be more current, see credits for details. The statutes are subject to changes by the Georgia Code Commission. § 25-10-2. Sale, use, explosion, possession, manufacture,..., GA ST § 25-10-2 © 2019 Thomson Reuters. No claim to original U.S. Government Works.5 End of Document © 2019 Thomson Reuters. No claim to original U.S. Government Works. Public Service Committee Meeting 7/30/2019 1:00 PM City Ordinance and State Law usage of fireworks Department: Presenter:Commissioner Bill Fennoy Caption:Discuss the city's ordinance and the state law regarding the usage hours for fireworks. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: GDQT Russell R. McMurry, P.E., Commlssloner One Georgla Center 600 West Paachtree NW Atlanta, GA 30308 (404) 631-1990 Maln Offlce Aprll 12, 2019 Goorglo Depodment ol lrcnrporiollon The Honorable Hardle Davls, Jr,, Mayor Augustn-Rlchmond County Unlfled Government 535 Tclfalr St,, Sulte 200 Augusta, GA 30901 Dear Mayor Davls: The Department ls pleased to announce a tentatlve allocatlon of federalfundlng asslstance ln the amount of 527,000 for the followlng proJect at the Augusta - Danlel Fleld: Conduct Alrflcld Obstructlon Surucy + twluafion Please confirm, by letter, no later than May 17, 2019, your intent to proceed with and fund thls proJect ln the state's Fiscal year 2020, which ends June 3Q 2020. State and/or federal fundlng for this project if unconfirmed by this date may be reassigned. State funding asslstance to match the federal share of thls project ls also available and must be formally requested by letter to the Department's Commlssloner. See attached sample letter. State fundlng partlclpatlon ls 50% of the ellglble nonfederal share of the proiect. Thls prolcct wlll requlra mrtchlng funds from Aqusta-Rlchmond County Unlfled cousrnmGnt G.tlmated tn the amount of $1,500.00' Thls ls a tentatlve allocatlon of funds, the actual contract amount will be based on preapproved deslgn, planning and englneerlng costs and/or competltlve blds recelved to accompllsh the proJect. Any proJects ln whlch you are seeklng relmbursement (90%) wlth federal funds must have been revlewed and approved by the Department prlor to work commenclng ln order to be consldered ellglble for federal fundlng participation. The Department has scheduled this project to be ready for contract ln september 2019. Please provlde a schedule to meet this contract date or submlt a revised contract date and schedule for conslderatlon. Please note lf the project does not meet the agreed upon scheduled contract date the Department willconslder movlng the proJect ln order to accommodate other proJects or conslder deferrlng the proJect to the next flscal year. lynn Thompson has been asslgned from our Avlatlon Programs offlca as prolcct manager to asslst ln thls tentatlve allocatlon award lncludlng but not llmlted to, overall proJcet coordlnatlon, federal end stata guldance, andproject revlew and schedullng. Please communlcate wlth your proJect manager by the 5th of each month regardlng your proJect,s status and schedule. As acknowledgement to this tentative allocatlon award, please provlde a letter with the following: (See attachment)r Conflrmation of lntent to proceed wlth and fund this project in the state's Fiscal year 2020o Formal request for state fundlng assistance to match the federal share ofthe above projectr A schedule to meet thls contract date or submlt a revlsed contract date and schedule for conslderatlon Please contect Lynn Thompson, Avlatlon ProJect Manager at (478) 299-3433 lf you have any guestlons. We look forward to the suceersful completlon of thls proJect. CLC:cew cc: Don Grantham, State Transportatlon Board Steve Gay, Alrport Manager Attachment CVolL. Comerfrir Barbara Hill From: Sent: To: Cc: Subject: Attachments: Good Afternoon, Robinson, Joseph <JoRobinson@dot.ga.gov> Thursday, May 15, 2019 12:45 PM Thompson, Lynn; becky@augustaaviation.com; Steven Gay; barb@augustaaviation.com Edmisten, Colette TA letter Augusta-DNL Confirmation.docx; Augusta-DNL TA Letter.pdf;5F424-2-1-V2-1-faa.pdf Please see attached for the TA letter that was previously sent in the mail. With the process you have to go through please respond to this email with a tentative date you will be returning the TA confirmation and don't worry about the date in the original letter. Please also revise the letter to note that based on a meeting with your office (GDOT Aviation) on May 13th we are requesting to change our project from "Conduct Airfield Obstruction Survey + Evaluation" to "preliminary planning/engineering for Runway 5 Extension and Runway 23 Approach Mitigation". You can change the description as you wish but this is just what I came up with at this point. Once we receive the letter from you we will confirm the project change. ln addition, we will need a new federal application for the project since this project technically wasn't submitted with your FY20 CIP request. You can either go ahead and complete the form and send it with your confirmation or we can wait but will need to be done prior to issuing a contract for the work. Please let me know if you have any questions. Thanks Joseph Robinson Aviation Planning Manager GDQT[iffii,h:,"" Division of lntermodal Programs 600 West Peachtree Street N.W. 6th floor Atlanta, Georgia 30308 404-631-1788 office 678-895-3416 cell Hands-free cell phone use is the law when driving in Georgia. When drivers use cell phones and other electronic devices it must be with hands-free technology. There are many facets to the law. For details, visit https://www. gah ig hwaysafety. org/h ig hway-safety/ha nds-free-taw/ [On Sponsor Letterhead] 6 August 2019 Mr. Russell R. McMurry, P.E., Commissioner Georgia Department of Transportation 600 W. Peachtree St, NW Atlanta, GA 30308 Attn: Colette E. Williams, A.A.E., Assistant Aviation Program Manager Dear Commissioner McMurry: Augusta, Georgia and Daniel Field Airport thank the Department for the tentative funding allocation for Obstruction Survey and Evaluation in FY2020. As GDOT is aware, DNL has spent much time and resources to mitigate obstructions for Runways 5 and 11 and we look forward to mitigating the remaining obstructions with your assistance. ln order to ensure we have fully considered all possible options for mitigation, we respectfully request to allocate our available federal entitlement funds of S150,000 to conduct an Obstruction Mitigation Feasibility Study. This study's scope would include a Feasibility Analysis and thorough Alternatives Assessment for potential mitigation options, an Environmental Assessment for the preferred alternative, and Airport Zoning Ordinance Update to protect the airspace around Daniel Field well into the future. ln accordance with Department policy, we further request state funding assistance in the amount of 50% of the eligible nonfederal share of the project. Upon the Department's concurrence with our request, it's our intent to proceed with and fund the local share of this project. We would welcome any additional federal funds for this project should they become available in FY2020 and commit local funds for the remaining share. Daniel Field Airport proposes the following schedule to meet a contract execution date of September 20L9: o Scope Submittal Date July 2019o GDOT Contract Date August 2019o Sponsor Execution Date August 2019 ln addition, it is understood if the agreed upon scheduled contract date is not met the Department will consider moving the project to later in FY2020 or consider deferring the project to the next fiscal year. We welcome additional discussion about our capital priorities and funding options at your convenience and sincerely appreciate the Departmenfs consideration and support of our Airport. Sincerely, Hardie Davis, Jr. Mayor Cc: Lynn Thompson, Aviation Project Manager Steve Gay, Daniel Field Airport Manager Daniel Field Airport Augusta, Georgia EXHIBIT A SCOPE OF SERVICES OBSTRUCTION M ITIGATION FEASI BI LITY ASSESSMENT GDOT Project Number APXXX-XXXX-XX (xxx) Richmond PtD-TXXXXXX Augusta, Georgia will provide planning services for the following project at the Daniel Field Airport (DNL): a. Feasibility and Alternatives Assessment: DNL is located in an obstruction-rich environment. Much time and resources have been expended in recent years to mitigate obstructions for Runways 5 and 11. Runways 23 and 29 still have obstructions that have to be addressed in the foreseeable future. Given the volume and density of obstructions within residential areas, a feasibility assessment will be conducted to determine alternatives, if any, to the costly and time-consuming process of acquiring easements and property for obstruction removal. b. Environmental Assessment: will be conducted on the viable development alternates selected to be further evaluated. c. Airport Zoning Ordinance: For the preferred development alternative to be successful long-term, it's imperative that Augusta, Georgia protect the airspace around Daniel Field Airport. Further, an airport zoning ordinance will be completed for both as well as Augusta RegionalAirport Element 1 - Proiect Formulation will include scoping meetings with GDOT, preparation and negotiation of work scope and fees, and preparation of documents for federal and state funding assistance. A preliminary layout of the proposed project scope limits will be created to review and evaluate the project formulation. Element 2 - Public lnvolvement for the duration of the project to include development of a public relations strategy; formation of a stakeholders' committee and associated meetings; maintenance of a project website; briefings to local elected officials; and Public lnformation Open House (PIOH) Meetings. Element 3 - Site Conditions lnvestigation will gather and evaluate critical technical data within the project area to form the basis of all subsequent evaluations and analyses. The following specialized services and surveys will be conducted within the proposed project limits: 1. Obstruction Survey in accordance with FAA AC 150/5300-188 - General Guidance and . Specifications for Submission of Aeronautical Surveys to NGS: Field Data Collection and Geographic lnformation System (GlS) Standards for all runway ends.2. Geotechnical investigation of proposed project limits, including proposed borrow material3. Topographic Survey for project limits and layout4. Environmental considerations: wetland delineation, cultural resources, historical and species impacts, land use and compatibility, noise studies. 5. Analysis based on the collected data includes obstruction evaluation for all runway ends and geotechnical report. Topographic survey and environmental data will be o Element 4 - Evaluation of Alternatives will consist of comparing the purpose and need and the proposed action to all reasonable alternatives for implementation and evaluate each for its ability to meet FAA airport design and airspace standards, constructability considerations, conceptual environmental effects, property impacts, and costs. The following alternatives will be graphically depicted, evaluated, and documented: L. No-build alternative 2. Alternative 1-fully acquire easements and fee simple property and remove and mitigate obstructions in accordance with TERPS + TSS #4 FAA AC 150/5300-43. Alternative 2 - partially acquire easements and fee simple property and remove and mitigate obstructions4. Alternative 3 - extend Runway 5/23 and displace Runway 23 threshold5. Alternative 4 - partially acquire easements and fee simple property and remove and mitigate obstructions and extend Runway 5/23 and displace Runway 23 threshold6. Alternative5-? Those alternatives considered to not be reasonable will be eliminated from further evaluation. The most viable alternatives will be moved forward for an environmental assessment. o Element 5 - Purpose and Need Purpose and Need for the proposed project will be defined and documented to include detailed description of the project, graphical depiction of project limits, as well as approved forecasts of aviation activity. o Element 6 -Affected Environment will describe the general environmental conditions and resources of the area, and will only discuss those environmental conditions that are present and could be affected by the alternatives. o Element 7 - Environmental Consequences will describe the potential environmental impacts and proposed mitigation of implementation of the no-build and preferred alternative in each of the NEPA categories listed in Element 5. affected by the reasonable alternatives in each of the . following NEPA categories 1. Air Quality2. Biotic Resources 3. Coastal Barriers 4. CoastalZoneManagement5. Compatible Land Use 6. Construction 7. Section 4(f)8. Federally-listedEndangeredand Threatened Species9. Energy Supplies, Natural Resources, and Sustainable Design 10. Environmental Justice LL. Farmlands L2. Floodplains 13. HazardousMaterials L4. Historic and Archeological 15. lnduced Socioeconomic 15. Light Emissions and Visual Effects L7. Noise 18. Social lmpacts 19. Solid Waste 20. Water Quality 2L. Wetlands 22. Wild and Scenic Rivers 23. Cumulative lmpacts Coordination will be completed with agencies that may have concerns about the proposed project early in the study. Element 8 - Meetings - The following meetings will be held for review of progress and feedback:1. Kickoff meeting2. GDOT/Sponsor progress meetings -SO% and 9Oo/o3. Public hearing for environmental assessment Element 9 - Coordination, Review and Comments will submit a first draft environmental assessment to GDOT for initial review and address comments. A Draft environmental assessment will be provided to GDOT and Sponsor and to the agencies for review and a Notice of a public Hearing will be published for public review and comment. Once the public hearing has concluded, public comments will be incorporated into the document and the final environmental assessment will be submitted for approval. The environmental document will be completed in accordance with USDOT/FAA Order 1OSO.j.f, Environmental lmpocts: Policies and Procedure+ USDOT/FAA Order 5O5O.4B - Notional Environmentol Policy Act (NEPA) lmplementing tnstructions for Airport Actions, and FM's Environmental Desk Reference for Airport Actions. Element 10 - Airport Zoning Ordinance Update will be developed for protection of Daniel Field Airport and Augusta Regional Airport and implemented by Augusta Planning and Development Department, in accordance with recently developed guidance contained in the Transportation Research Board Airport Cooperative Research Program Report #27, Enhancing Airport Land Use Compatibility and will include overlay districts which will cover both airports and update Section 2g in the existing County zoning ordinance structure. The development of the AZO and related GIS layers will be used by the Augusta planning and Development Department to guide, review and approve structure permits and land uses near each airport. The AZO will provide the necessary language to develop an overlay zone as part of the existing Augusta-Richmond County zoning ordinance. The existing GIS information that is available from the County, combined with the most recent FAR Part 77 and TERPS Surface drawings for each airport will be used as the basis for the development of the overlay zones and the assessment of existing and future land use concerns. More to this - just a synopsis for now for GDOT review. AUGUSTA, GEORGIA New Grant ProposaVApplicrtion Beforc a Depertment/agancy may apply for the granUaward on behalf of Augusta Richmond County, dley must ,i6t obtain approvalsignature from the Administrator and the Finance Director. The Administrator witl oblein information oo tt " grant program andrequirements from the funding agency and rwiew these for feasibility to dctermine if this grant/award will benefit AugusteRichmond County. The tr'inance Director will rrviov the funding requircment to determine if the grant will fit wtthin our budgetstructure and financial goals. Proposal Pro.icct No. Projcct Title Start Date: 09lAU20l9 Submit Date: 07lt}/2019 Totd Budgeted Amount: 333,334.00 End )ate: 0310112021 Depertment: 082 Total Fhnding Aggncy: FIELD ibility Assessment Recently, GDOT approached Daniel Field proposing a feasibility study to explore all viable options for the purpose of mitigating these ob,structions on the north and east ends of the airport. This study would be funded by the FAA, GDor and Daniel Field and will examine cost-effectiveness, constuctability, property impacts, environrnental considerations and benefi8 to the community for each proposed solution. Any viable possibility must be in accor&nce with stringent FAA standards and eligible for federal and state funding. One focus of this study would be to move airport operations for runway 5/23 south onto the Municipal Golf Course, while moving part of the golf coune onto the northwestern side of the airport. L,ocal Match: $16,667.00 from Daniel Field Fund Balance EEOIDBE not required RECEIVED ADMINISTRATOR'S OFFICE JUL I I 2019 AUGUSTA-RICHMOND COUNTY Daniel Field Cesh Match? Y 316,67.@ Totd Cesh Matcl: 16,657.00 FlowThnr ID: GM0006 GDOT Sponsor: GMOoO4 Fed Aviation Adm SponsorType: p1 PassthruFederalhrrpme:19 Airponimprovement ContactsName phoneTvpe rD I crrGMIOI9 Shealy, Becky ('t05)e22-0/,o8 Approvals Typc FA -ELB. STIEALY Date 07119/2019 Dept. Signature: Grant Coordinator f*, !zln Urcn Report: Shealy Peg"Current l).te: Cun:nt TIne: 07ltgnol9 l6:M:31GMI0O0_PROPOSAL - GMl000: Grants lvlanagernenf I AUGUSTA, GEORGIA New Grant ProposaVApplication Bdore a Dcpartmcnt/agency mry apply for drc grarurwrrd on behetf ofAugurtr Richmood county, thcy murt lit3t obtrin rpprovetsignrture from tb€ Adminiltrator rod the tr'inance Dircctor. The Adminfutrrlor will obtin infonneiion on tte grant prognm endrcquircment from the funding egancy rnd review tlreac for fcdlbility to determinc if thfu grmt/awrrd will barcfit AugurtrRichmood county. The Finsncc Dircctor will revicry the funding rtquirement to determin; if the grant wilt frt withh our budgetnrcturc rnd finrtrcial goals. Proporel Pmjcct No, Projcct Titlc L) I have reviewed the Grant application and enolosed materials and: VJ-l .€,-fi-rnd the grant/rward to be f€asiblc to the needs of August8 Richmond County O rr--., +L- -^^,.-. FinanceDiroctor Dsre I have reviewed the Grant applicstion and enclosed maErials 8nd: o Approve the D€partftnt Agslcy to move forwsrd with the application 2.) This-form vill elco bc used to provfulc thc ctterrd euditon wiit informetion on ell grrntr for compliance mdcrrtificatiotr rrquircmctrb ,! rcquircd by ttc Strtc rnd Fcdcnl Govcr.omcrt U*!.i R.port: 11464 - Rebecca Shealy prgc Current Drte: Corl€trl ftne: ullt9D0t9 l6:04:31GMI0@_PROPOSAL - GMl000: Grants lv{an8g€rnenr 2 Public Service Committee Meeting 7/30/2019 1:00 PM Daniel Field Airport - Approval of the Tentative Allocation Letter for FY2020 & Approval of the Mayor Signing the TA Letter Department:Daniel Field Airport Presenter:Becky Shealy Caption:Approval of the Tentative Allocation Letter for FY2020 & approval of the Mayor signing the TA Letter for Daniel Field Airport. Background:Daniel Field Airport (DNL) is located in an obstruction-rich environment. An obstruction is anything that infringes upon the flight path of an aircraft during the landing and departure phase of a flight. In order to meet FAA safety standards, DNL has spent much time and resources mitigating obstructions for runways 5 and 11, south and west of the field, since 2013. Runways 23 and 29, north and east of the field, still have obstructions that must be addressed in the foreseeable future. The original Tentative Allocation letter dated April 12, 2019 from GDOT was to conduct an Obstruction Survey and Evaluation on the north and east ends of the field. Since the time of the TA letter, Daniel Field Airport management had a meeting with GDOT Aviation personnel and was advised to change the project to Preliminary Planning/Engineering for Runway 5 Extension and Runway 23 Approach Mitigation. The letter noting the change is included in this agenda item as received by the GDOT Aviation office. Analysis:Recently, GDOT approached Daniel Field proposing a feasibility study to explore all viable options for the purpose of mitigating these obstructions on the north and east ends of the airport. This study would be funded by the FAA, GDOT and Daniel Field and will examine cost-effectiveness, constructability, property impacts, environmental considerations and benefits to the community for each proposed solution. Any viable possibility must be in accordance with stringent FAA standards and eligible for federal and state funding. One focus of this study would be to move airport operations for runway 5/23 south onto the Municipal Golf Course, while moving part of the golf course onto the northwestern side of the airport. The premise of this “shift” would be to increase the altitude of aircraft over the Summerville area, which is northeast of the airport, making current obstructions to the primary runway non- issues, while allowing the Municipal Golf Course room to grow, redesign and improve its layout. Please know that we will proceed cautiously and propose forming an advisory committee comprised of representatives from all areas of interest along with local government to review data and provide periodic feedback during the course of the feasibility study, as well as a comprehensive public outreach process once the study is complete. Rest assured that the safety of Daniel Field and surrounding areas, the viability of the Municipal Golf Course, and the benefit to the citizens of Augusta will always be our primary focus. This study is anticipated to take 18 months to complete. Additionally, the Tentative Allocation (TA) for FY2020 includes an Airport Zone Ordinance (AZO) update for both Augusta Regional Airport (AGS) and Daniel Field Airport (DNL). Both airports continually see requests come in for permanent structures which could cause potential flight hazards based on the height and proximity to the airports. The updated AZO would state height and distance requirements for any new structure around the 2 airports. Financial Impact:GDOT Aviation Programs has encouraged Daniel Field Airport to study additional options for obstruction mitigation to its runways. Alternatives:The alternative to conducting this Feasibility Study is to reevaluate the obstructions in the area of the airport and begin property acquisition north and east of Daniel Field Airport in order to remove and mitigate objects currently obstructing Runways 23 and 29. DNL attempted to communicate with property owners in this area three years ago. Some or the property owners were happy to assist in any way they could, while some were opposed to removing trees from their property. Recommendation:The Daniel Field General Aviation Commission recommends approval of the Tentative Allocation reply letter from Daniel Field Airport to GDOT requesting the Feasibility Study be funded in FY2020. We continue to research additional local funding sources in addition to those explained in the Funding section. The goal is to begin the study and receive the project contract from GDOT in early September. The Daniel Field General Aviation Commission recommends completing this study in one phase to make it most the most cost and time effective. Funds are Available in the The Feasibility Study project is expected to cost approximately $300,000 and planned to be funded with $150,000 federal FAA Following Accounts: funds, $8,000 in state Airport Aid funds. The remaining $142,000 would be a combination of Daniel Field Airport funds, Augusta Regional Airport funds (for the pro-rata share of the update to Airport Zoning Ordinance), and additional local sources. We are currently researching potential funding sources for the remaining share. Approximately $135,000 is eligible for federal reimbursement in a future contract in FY2021 or later. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Wednesday, April 17, 2019 @ 3:00 p.m. for furnishing for Augusta, GA Augusta Regional Airport Bid Item #19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems for Augusta Regional Airport – Annual Contract Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Wednesday, April 3, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, April 4, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 7, 4, 21, 28, 2019 Metro Courier March 7, 2019 OFFICIAL Building Area Annual Monthly Annual Monthy Annual Monthy 1 Commercial Terminal $4,000.00 $333.33 $4,000.00 $333.33 $4,000.00 $333.33 2 FBO $750.00 $62.50 $750.00 $62.50 $750.00 $62.50 3 Weather Building $520.00 $43.33 $520.00 $43.33 $520.00 $43.33 4 Hanger One $516.00 $43.00 $516.00 $43.00 $516.00 $43.00 5 Hanger Two $1,400.00 $116.66 $1,400.00 $116.66 $1,400.00 $116.66 6 Fire Station $680.00 $56.66 $680.00 $56.66 $680.00 $56.66 7 Gate 1 & 5 $340.00 $28.33 $340.00 $28.33 $340.00 $28.33 8 Parking Booth $340.00 $28.33 $340.00 $28.33 $340.00 $28.33 9 Maintenance Building $340.00 $28.33 $340.00 $28.33 $340.00 $28.33 10 Total Annual Cost $8,886.00 $740.47 $8,886.00 $740.47 $8,886.00 $740.47 $127.50 $127.50 $127.50 $127.50 $127.50 $127.50 $85.00 $85.00 $85.00 $85.00 $85.00 $85.00Rate for Routine Call ( Per Hour) 256897 Yes Rate for Emergency Call (Per Hour) Addendum 1 Emergency Maintenance Service - Per Hour Rates Preventative Maintenace First Three Years Cost Yes Second Option CostsFirst Option Costs 1st Mechanical Services 303 Curie Drive Alpharetta, GA 30005 Yes Vendors Attachment B SAVE Form E-Verify Number Bid Item # 19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems for Augusta Regional Airport – Annual Contract for Augusta, Georgia - Augusta Regional Airport Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m. Total Number Specifications Mailed Out: 26 Total packages submitted: 5 Total Noncompliant: 0 19-111 TAB OFFICIAL 1 of 5 OFFICIAL Building Area 1 Commercial Terminal 2 FBO 3 Weather Building 4 Hanger One 5 Hanger Two 6 Fire Station 7 Gate 1 & 5 8 Parking Booth 9 Maintenance Building 10 Total Annual Cost Rate for Routine Call ( Per Hour) Rate for Emergency Call (Per Hour) Addendum 1 Emergency Maintenance Service - Per Hour Rates Preventative Maintenace Vendors Attachment B SAVE Form E-Verify Number Total Number Specifications Mailed Out: 26 Total packages submitted: 5 Total Noncompliant: 0 Annual Monthly Annual Monthy Annual Monthy $5,760.00 $480.00 $6,336.00 $528.00 $6,969.60 $580.80 $1,860.00 $155.00 $2,046.00 $170.50 $2,250.60 $187.55 $615.00 $51.25 $676.50 $56.38 $744.15 $62.01 $564.00 $47.00 $620.40 $51.70 $682.44 $56.87 $1,365.00 $113.75 $1,501.05 $125.13 $1,651.65 $137.64 $960.00 $80.00 $1,056.00 $88.00 $1,161.60 $96.80 $900.00 $75.00 $990.00 $82.50 $1,089.00 $90.75 $585.00 $48.75 $643.50 $53.63 $707.85 $58.99 $585.00 $48.75 $643.50 $53.63 $707.85 $58.99 $13,194.00 $1,099.50 $14,512.95 $1,209.47 $15,964.74 $1,330.40 $145.00 $112.50 $165.00 $135.00 $172.50 $145.00 $95.00 $75.00 $110.00 $90.00 $115.00 $95.00 Bid Item # 19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems for Augusta Regional Airport – Annual Contract for Augusta, Georgia - Augusta Regional Airport Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m. Augusta Chiller Service, Inc. 240 Camilla Avenue Auguta, GA 30907 Yes 410287 Yes Yes First Option CostsFirst Three Years Cost Second Option Costs 19-111 TAB OFFICIAL 2 of 5 OFFICIAL Building Area 1 Commercial Terminal 2 FBO 3 Weather Building 4 Hanger One 5 Hanger Two 6 Fire Station 7 Gate 1 & 5 8 Parking Booth 9 Maintenance Building 10 Total Annual Cost Rate for Routine Call ( Per Hour) Rate for Emergency Call (Per Hour) Addendum 1 Emergency Maintenance Service - Per Hour Rates Preventative Maintenace Vendors Attachment B SAVE Form E-Verify Number Total Number Specifications Mailed Out: 26 Total packages submitted: 5 Total Noncompliant: 0 Annual Monthly Annual Monthy Annual Monthy $6,387.00 $532.25 $3,602.00 $300.17 $1,319.00 $109.92 $1,319.00 $109.92 $2,129.00 $177.42 $300.00 $25.00 $860.00 $71.67 $200.00 $16.67 $300.00 $25.00 $16,416.00 $1,368.02 $16,908.48 $1,409.04 $16,908.48 $1,409.04 $127.50 $127.50 $127.50 $127.50 $127.50 $127.50 $85.00 $85.00 $85.00 $85.00 $85.00 $85.00 Bid Item # 19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems for Augusta Regional Airport – Annual Contract for Augusta, Georgia - Augusta Regional Airport Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m. Comfort Systems USA #10 507 CDP Industrail Blvd Grovetown, GA 30909 Yes 47231 Yes Yes First Three Years Cost First Option Costs Second Option Costs 19-111 TAB OFFICIAL 3 of 5 OFFICIAL Building Area 1 Commercial Terminal 2 FBO 3 Weather Building 4 Hanger One 5 Hanger Two 6 Fire Station 7 Gate 1 & 5 8 Parking Booth 9 Maintenance Building 10 Total Annual Cost Rate for Routine Call ( Per Hour) Rate for Emergency Call (Per Hour) Addendum 1 Emergency Maintenance Service - Per Hour Rates Preventative Maintenace Vendors Attachment B SAVE Form E-Verify Number Total Number Specifications Mailed Out: 26 Total packages submitted: 5 Total Noncompliant: 0 Annual Monthly Annual Monthy Annual Monthy $17,595.00 $1,466.25 $18,050.04 $1,504.17 $18,265.08 $1,522.09 $3,340.08 $278.34 $3,440.04 $286.67 $3,490.08 $290.84 $740.04 $61.67 $760.08 $63.34 $770.04 $64.17 $780.00 $65.00 $799.08 $66.59 $810.00 $67.50 $780.00 $65.00 $799.08 $66.59 $810.00 $67.50 $1,110.04 $84.17 $1,030.08 $85.84 $1,040.40 $86.67 $2,730.00 $227.50 $2,770.08 $230.84 $2,795.04 $232.92 $550.08 $45.84 $560.04 $46.67 $570.00 $47.50 $690.00 $57.50 $695.04 $57.92 $710.04 $59.17 $28,315.24 $2,351.27 $28,903.56 $2,408.63 $29,260.68 $2,438.36 $92.00 $46.00 $93.00 $46.50 $95.00 $47.50 $92.00 $46.00 $93.00 $46.50 $95.00 $47.50 Yes Yes First Three Years Cost First Option Costs Second Option Costs Bid Item # 19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems for Augusta Regional Airport – Annual Contract for Augusta, Georgia - Augusta Regional Airport Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m. Gold Mech 1559 Broad Street Augusta, GA 30904 Yes 292548 19-111 TAB OFFICIAL 4 of 5 OFFICIAL Building Area 1 Commercial Terminal 2 FBO 3 Weather Building 4 Hanger One 5 Hanger Two 6 Fire Station 7 Gate 1 & 5 8 Parking Booth 9 Maintenance Building 10 Total Annual Cost Rate for Routine Call ( Per Hour) Rate for Emergency Call (Per Hour) Addendum 1 Emergency Maintenance Service - Per Hour Rates Preventative Maintenace Vendors Attachment B SAVE Form E-Verify Number Total Number Specifications Mailed Out: 26 Total packages submitted: 5 Total Noncompliant: 0 Annual Monthly Annual Monthy Annual Monthy $6,384.00 $532.00 $6,600.00 $550.00 $6,888.00 $574.00 $1,524.00 $127.00 $1,560.00 $130.00 $1,656.00 $138.00 $624.00 $52.00 $648.00 $54.00 $672.00 $56.00 $624.00 $52.00 $648.00 $54.00 $672.00 $56.00 $1,176.00 $98.00 $1,024.00 $102.00 $1,272.00 $106.00 $1,236.00 $103.00 $1,272.00 $106.00 $1,320.00 $110.00 $576.00 $48.00 $600.00 $50.00 $624.00 $52.00 $264.00 $22.00 $408.00 $34.00 $408.00 $34.00 $312.00 $26.00 $312.00 $26.00 $312.00 $26.00 $12,720.00 $1,060.00 $13,072.00 $1,106.00 $13,824.00 $1,152.00 $150.00 $120.00 $154.00 $123.00 $159.00 $126.00 $100.00 $80.00 $103.00 $82.00 $106.00 $84.00 Second Option CostsFirst Three Years Cost First Option Costs Johnson Controls 4268 Belair Frontage Road Augusta, GA 30909 Yes 272768 Yes Yes Bid Item # 19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems for Augusta Regional Airport – Annual Contract for Augusta, Georgia - Augusta Regional Airport Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m. 19-111 TAB OFFICIAL 5 of 5 Public Service Committee Meeting 7/30/2019 1:00 PM HVAC Routine Emergency Services-1st Mechanical Services Contract Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve bid #19-111 HVAC Routine Emergency Services Contract with 1st Mechanical Services for Airport HVAC needs ($44,430.00). This is a 3 year contract with 2 one year renewal options. Background:This is a replacement contract to an expiring 5 yr. contract to perform these services throughout the airport. This has gone out for Bid and was considered acceptable and compliant. Analysis:The Scope of duties has been re-written and modified to fit the current needs and to update the equipment list to achieve accurate and best pricing. Financial Impact:Total Cost is $44,430.00 Alternatives:To deny Recommendation:Aviation Commission recommends Approval. Funds are Available in the Following Accounts: Enterprise Funds: Fund 551 551-08-1113/5212999 REVIEWED AND APPROVED BY: Procurement Administrator Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Massage Operator's License Department:Planning & Development Presenter:Julietta H.Walton Caption:Discussion: A request by Sabrina D. LaBord for a Massage Operator's License to be used in connection with Pass Me Knot Massage located at 2010 Olive Road. District 2 Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Massage Therapy, Financial Impact:The applicant will pay a fee of $155.00 for a Massage Operator's License and a fee based on gross revenue reported. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Massage Operator's License Department:Planning & Development Presenter:Julietta H. Walton Caption:Discussion: A request by Chao Tang for a Massage Operator's License to used in connection with H Massage located at 1944 Walton Way. District 1. District 9. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Massage Therapy. Financial Impact:The applicant will pay a fee of $155.00 for a Massage Operator's License and a fee based on gross revenue reported. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting Commission Chamber - 7lgl20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; Hasan, Vice Chairman; Clarke and Fennoy, members. PUBLIC SERVICES 1. Provide information regarding the handling of boarded up structures by other Itemjurisdictions. Action: Approved Motions f#:"" Motion rext Motion to approve A .._-^_-^ receiving this item as Commissioner CommissionerApprove information. Ben Hasan william Fennoy Passes Motion Passes 4-0. 2. Approval of the Daniel Field Airport DBE (Disadvantaged Business Item Enterprise) Program to include Mayor Davis signing the Policy Statement. Action: Approved Motions Motion Type Approve 4_0. 3. Motion to approve the minutes of the Public Services Committee held on June ltem11,2019. Action: Approved Made By seconded By Motion Result Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes William Fennoy Ben Hasan Motion Result Passes 4. Request Commission approval to amend Augusta, Georgia Code Section 3-5- Item 86 (i) so as to specify additional safety equipment to be included on Personal Action: Transportation Vehicles (PTVs) that operate on Augusta streets, and to waive Approved the second reading. Motions ryJ:"' Motion rext Made By Motion to . aDDrove.APProve Motion passes 4-0. Motions Hroj]" Motion Text Made Bv Motion to ^ approve,APProve Motion Passes 4-0. Motions ryJ:'" Motion rext Made By Motion to . aDDrove.APProve votion passes 4-0. Motions fr"J:" Motion rext Approve seconded By Motion Result Commissioner Commissioner Ben Hasan wtiit"#;;;y Passes seconded By Motion Result Commissioner Commissioner William Fennoy Ben Hasan Passes 5. Motion to approve awarding Poolside Inc. Bid # 19-233 for Re-plastering Item Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool. Action: Approved Seconded By Motion Result Commissioner Commissioner Ben Hasan william Fennoy Passes Discuss with transit the relocation of not used Bus Stop Shelters from Item Washington Road to Alexander Dr. Also status of new Bus Stop Action: Shelters. (Requested by Commissioner John Clarke) Approved Motion Result Passes Made By Seconded By Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Commissioner Ben Hasan William Fennoy www.auqustaga.gov Public Service Committee Meeting 7/30/2019 1:00 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on July 9, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: MEMORANDUM TO: Ms. Lena Bonner, Clerk of Commission FROM: Robert Sherman, Director of Planning and Development THRU: Jarvis Sims-Interim City Administrator, Tony McDonald-Deputy Administrator RE: Request for Correction of Motion-Planning & Development Building Division Salaries The Planning and Development Department seeks a correction to the motion approved on June 18, 2019 regarding the Planning and Development Department Building Division Salaries. The motion stated that the salary increases and recruiting would be “up to” the mid-range; however, the department is seeking approval to pay current and incoming staff the salaries as presented in Appendix B, Table 2. The top of Appendix B states that the salaries requested are at or above the mid-range and Table 2 is what the Finance and Human Resources Department approved. Table 2: Current and Proposed Staff Salary Adjustments Within Existing Job Grades lists the requested salaries as originally presented. Based on Table 2, we are requesting that the motion be corrected to reflect the following: Approved Motion Corrected Motion Motion to approve the recommendations to stave the loss of talent and experience by implementing the new building division structure, increase the salaries of existing staff as proposed, recruit and offer incoming building/construction staff up to mid-range of the salary for the grade, update the existing career ladder and incorporate these changes immediately. In order to accomplish the replenishing of funds, the building permit fees will increase over a two- year time frame beginning October 1, 2019. The fees will increase by 20% the first year and additional 20% in the 2nd year for a total of 40%. Motion to approve the recommendation to stave the loss of talent and experience by implementing the new building division structure, increasing the salaries of existing staff as proposed in Table 2, recruit and offer incoming building/construction staff the salary proposed in Table 2, update the existing career ladder and incorporate the aforementioned changes immediately. In order to accomplish the replenishing of funds, the building permit fees will increase over a two-year time frame beginning October 1, 2019. The fees will increase by 20% the first year and an additional 20% in the 2nd year for a total of 40%. Enclosure: As originally presented, Appendix B: Table 2: Current and Proposed Staff Salary Adjustments Within Existing Job Grades APPENDIX B: PLANNING & DEVELOPMENT DEPRTMENT BUILDING DIVISION: CURRENT VS. PROPOSED SALARIES Planning would work within the existing job grades to allow for the increases; however, most positions would be at or over the midrange but below the maximum for the grade. Table 1: Current Job Grades for Building Division Position Job Grade Minimum Mid Maximum Asst Plans Examiner Level I 14 $34,980 $43,275 $52,469 Bldg Inspector Level I 15 $36,275 $45,344 $54,413 Bldg Inspector Level II 16 $37,571 $46,963 $56,356 Bldg Inspector Level III 17 $38,866 $48,583 $58,299 Bldg Inspector Level IV 18 $40,162 $50,202 $60,243 Plans Examiner Level I 19 $45,738 $52,599 $68,607 Bldg Official 25 $62,636 $72,032 $93,954 Table 2: Current & Proposed Staff Salary Adjustments Within Existing Job Grades Job Title Current Pay Planning Recommended Pay Planning % of Increase Budgeted Amount Building Inspector I (4) $39,851.00 $43,500.00 9% $174,000.00 Building Inspector II $45,177.00 $47,500.00 5% $47,500.00 Building Inspector III $48,252.00 $51,500.00 7% $51,500.00 Building Inspector IV NA $55,500.00 NA $55,500.00 Senior Building Inspector-Lead(3) NA $53,500.00 NA $160,500.00 Field Supervisor NA $58,315.00 NA $58,315.00 Assistant Plans Examiner (2) $38,570.00 $41,000.00 6% $82,000.00 Plans Examiner I NA $45,738.00 NA $45,738.00 Plans Examiner II NA $49,738.00 NA $47,415.00 Building Official $76,132.66 $82,014.00 8% $82,014.00 Administrative Assistant III $32,389.00 $36,304.00 12% $36,304.00 Annual Salaries Total $840,786.00 MEMORANDUM Date: Monday, May 6, 2019 To: Augusta Richmond County Commission From: Robert H. Sherman III, Director of Planning and Development Thru: Mr. Jarvis Sims, Interim Administrator of Augusta Richmond County Mr. Tony McDonald, Deputy Administrator of Augusta Richmond County Mr. Maurice McDowell, Interim Deputy Administrator of Augusta Richmond County ______________________________________________________________________________ Title- Planning & Development Building Divisions Recruitment and Retention of Qualified Staff Department- Planning & Development Presenter- Robert Sherman or Department Designee Background- Since the year 2016, the Planning and Development Department has had thirteen (13) building staff to voluntarily separate from Augusta-Richmond County due to salary; moreover, the department is challenged with recruiting experienced new/replacement staff with the current salaries. Effective July 1, 2019 House Bill 493, the Private Permitting Review and Inspection Act, further exemplifies the necessity of increasing the salaries of our building staff. The new bill will allow for developers to select their own reviewer from amongst private sector professional engineers and architects to complete their reviews and reduce the fees typically paid to the department by 50%, if the city cannot complete a review of the initiating documents and drawings within five (5) business days of receipt. Analysis- For the purpose of retaining and recruiting experienced staff, the department proposes: 1) updating the divisions structure to allow for more timely promotion, adequate staffing and salary increases, 2) collaborating with HR to update the current career ladders to align with the new structure and to offer more competitive salaries. Summary Financial- The building and inspections division has a dedicated reserve fund to cover the expenses related to their operating budget, it has approximately a 1.6-million dollar balance. The increase in building permit fees will need to be in place for a minimum of two years in order to absorb the cost of the salary increases. If the salary increases are made effective immediately then the reserve fund will be used. Recommendation- Planning & Development seeks approval to: 1. Stave the loss of talent and experience to neighboring jurisdictions 2. Implement the new building division structure (Appendix A) 3. Increase the salaries of existing staff as proposed (Appendix B) 4. Recruit and offer incoming building/construction staff up to mid-range of salary for the grade 5. Update the existing career ladder Alternative Privatization of the county building and inspections department in order to meet the demand and comply with the upcoming state law GA HB 493. Funds There are funds available via the building divisions reserve fund, but in order to sustain the increase the department recommends raising the building permit fees during the upcoming budget cycle with an effective date of January 1, 2020. The building permit fees for Augusta- Richmond County lag behind our neighbors in Columbia County, GA by up to 200%; therefore, the department along with the Construction Advisory Board recommends a 15% increase in building permit fees annually for the next two (2) years to cover the increases in salary plus an additional 5% increase for two years following in order to sustain the increases, see Appendix C). RETENTION & RECRUITMENT ATTRACTING & MAINTAINING SKILLED STAFF WITHIN THE BUILDING-CONSTRUCTION DIVISION VOLUNTARY SEPARATIONS & CURRENT RECRUITING EFFORTS •Departures in the last three years: 13 Building Inspectors/Plans Examiners/Admin •Average salary of 13 departed staff: $ 38,549 •Current Vacancies: 3/6 •Starting Salary •Type of Applicants •How long we have been advertising the positions Table 1: Former Building Division Employees from 2015‐2019 Job Title Date of Hire End Date Years Salary Plans Examiner 10/7/2016 9/7/201711 mo $ 45,197.54 Building Inspector III 4/25/2015 10/14/20161 yr 6 mo $ 44,898.36 Building Inspector II 6/13/2012 8/12/20164yrs 2 mo $ 40,945.00 Building Inspector 7/1/2018 11/6/20184 mo $ 39,262.84 Building Inspector 7/28/2018 1/4/20196 mo $ 39,262.84 Plumbing and Mechanical 9/28/2017 5/4/20188 mo $ 38,682.48 Building Inspector 8/26/2017 3/23/20187 mo $ 38,682.40 Building Inspector 5/21/2016 2/24/20179 mo $ 38,682.40 Electrical Engineer 9/19/2014 9/16/20151 yr $ 37,924.00 Plumbing and Mechanical 7/7/2015 9/30/20161 yr 2mo $ 37,924.00 Assistant Plans Examiner 10/7/2016 8/18/201710 mo $ 35,301.14 Assistant Plans Examiner 8/30/2014 10/10/20151 yr 2mo $ 35,065.00 Administrative Assistant 2/25/2017 9/4/20177 mo $ 29,317.86 GOALS •Goal #1: Recruit and retain experienced staff Objective A: Enhance the building division structure Objective B: Modify the HR career path for building inspectors/plans examiners Objective C: Increase the salaries of existing building/construction staff that are consistently meeting/exceeding expectations •Goal #2: Maintain annual building/construction division operations reserve fund balance Objective A: Increase building permit fees Objective B: Ensure we can meet the time lines set forth in the GA HB 493: Private Permitting Review and Inspection Act GOAL #1: RECRUIT AND RETAIN EXPERIENCED STAFF •Objective A: Updating the divisions structure will add support with the creation of 3 new positions and the identification of team leads by trade. Adopting the proposed reorganization will aid in defining career paths for inspectors and examiners. •Objective B: Collaborate with HR to refine the career ladders allowing for Inspector Levels I-II, who pass their certifications and are in good standing to be promoted to the next level provided they have 1-year of uninterrupted employment. •Objective C: Increasing the base salary (pay grade) across all building inspector/examiner levels to be competitive with counties of a similar size should attract and retain skilled persons. GOAL #2: MAINTAIN ANNUAL BUILDING/CONSTRUCTION RESERVE FUND •Revenue generating division •Current operating budget is 1.7-million •Proposed operating budget is1.9-million •Revenue based on current permit fees 1.5-million •Reserve Fund unaudited balance is 1.6- million Table 2: Richmond vs. Columbia County Building Permit Fee Comparison FAMILY DOLLAR #3559 ACC CONST OFFICE #2886 COST $ 425,000.00 COST $ 400,000.00 SQ FT 9,000 SQ FT 6,100 TYPE V‐B TYPE II B GROUP B GROUP B AUGUSTA FEES AUGUSTA FEES PERMIT $ 833.30 PERMIT $ 759.80 PLAN REVIEW $ 549.98 PLAN REVIEW $ 501.47 FIRE PLAN $ 150.00 FIRE PLAN $ 150.00 INSPECTIONS $ 238.00 INSPECTIONS $ 255.00 ELECTRICAL $ 237.95 ELECTRICAL $ 108.80 TEMP POLE $ 50.00 TEMP POLE $ 50.00 MECHANICAL $ 184.40 MECHANICAL $ 150.80 PLUMBING $ 62.60 PLUMBING $ 83.60 TOTAL $ 2,306.23 TOTAL $ 1,975.87 COLUMBIA COUNTY FEES COLUMBIA COUNTY FEES PERMIT $ 5,523.39 PERMIT $ 4,931.78 PLAN REVIEW $ 250.00 PLAN REVIEW $ 250.00 FIRE PLAN $ 270.00 FIRE PLAN $ 183.00 ELECTRICAL $ 100.00 ELECTRICAL $ 100.00 TEMP POLE $ 35.00 TEMP POLE $ 35.00 MECHANICAL $ 100.00 MECHANICAL $ 100.00 PLUMBING $ 100.00 PLUMBING $ 100.00 TOTAL $ 6,378.39 TOTAL $ 5,699.78 Difference 176.57%Difference 188.47% GA HB 493: PRIVATE PERMITTING REVIEW AND INSPECTION ACT HIGHLIGHTS •Notify applicant within 5 days of whether an application is complete •Inform applicant if the plan review can be completed within 30 calendar days •Inform applicant if an inspection can be completed within 2 business days •If the city/county cannot guarantee the completion dates the owners can at their own expense hire a private professional to perform the plan/review/inspection •The fees to the local government are reduced by 50% if the completion dates are not met ACHIEVING SUSTAINABLE INCREASES The revenue from the building division averages about $1,500,000.00 annually. Planning proposes a modest increase in fees over the next four years as outlined below. Table 3: Building Permit Fee Increase Revenue Generation: The following figures are based on an estimated base revenue of $1,500,000.00 Permit Fee Increases Annual Increase Yields First Year 15%$225,000.00 Second Year 15%$258,750.00 Thrid Year 5%$110,438.00 Fourth Year 5%$140,147.00 DEPARTMENT RECOMMENDATION Restructure building/construction division (creation of new positions) Increase current building/construction division staff salaries Increase the starting salary for new building division employees to the mid-range for the grade* Refine the career ladders with HR to allow for growth Increase of building permit fees over the next four years (15%, 15%, 5%, 5%) APPENDIX A: AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT PROPOSED CONSTRUCTION REORGANIZATION CHART Director Robert Sherman III Administrative Assistant Deputy Director Carla Delaney Electrical Team Lead Inspector Building Team Lead Inspector Plumbing & MechanicalTeam Lead Inspector Asssistant PlansExaminer Building Official Marshall Masters Electrical Inspector Building Inspector (Vacant) Plumbing & Mechanical Inspector Assistant Plans Examiner Plans Examiner (New Position) Field Supervisor(New Position) ElectricalInspector Building Inspector (Vacant) Building Inspector (Vacant) Building Inspector(New Position) Plumbing & Mechanical Inspector MARVIN GRIFFIN OFFICE TELFAIR OFFICE APPENDIX B: PLANNING & DEVELOPMENT DEPRTMENT BUILDING DIVISION: CURRENT VS. PROPOSED SALARIES Planning would work within the existing job grades to allow for the increases; however, most positions would be at or over the midrange but below the maximum for the grade. Table 1: Current Job Grades for Building Division Position Job Grade Minimum Mid Maximum Asst Plans Examiner Level I 14 $34,980 $43,275 $52,469 Bldg Inspector Level I 15 $36,275 $45,344 $54,413 Bldg Inspector Level II 16 $37,571 $46,963 $56,356 Bldg Inspector Level III 17 $38,866 $48,583 $58,299 Bldg Inspector Level IV 18 $40,162 $50,202 $60,243 Plans Examiner Level I 19 $45,738 $52,599 $68,607 Bldg Official 25 $62,636 $72,032 $93,954 Table 2: Current & Proposed Staff Salary Adjustments Within Existing Job Grades Job Title Current Pay Planning Recommended Pay Planning % of Increase Budgeted Amount Building Inspector I (4) $39,851.00 $43,500.00 9% $174,000.00 Building Inspector II $45,177.00 $47,500.00 5% $47,500.00 Building Inspector III $48,252.00 $51,500.00 7% $51,500.00 Building Inspector IV NA $55,500.00 NA $55,500.00 Senior Building Inspector-Lead(3) NA $53,500.00 NA $160,500.00 Field Supervisor NA $58,315.00 NA $58,315.00 Assistant Plans Examiner (2) $38,570.00 $41,000.00 6% $82,000.00 Plans Examiner I NA $45,738.00 NA $45,738.00 Plans Examiner II NA $49,738.00 NA $47,415.00 Building Official $76,132.66 $82,014.00 8% $82,014.00 Administrative Assistant III $32,389.00 $36,304.00 12% $36,304.00 Annual Salaries Total $840,786.00 Chris Booker -Chairman 706-798-6792 Mark Capers -Vice-Chairman March 4, 2019 Dear Augusta Commission & Janice Allen Jackson, Administrator: On behalf of the Construction Advisory Board, this letter is to express our concern of the high turnover rate of Building Inspectors and Plan Reviewers. It is our understanding that this is due to low wages and lack of incentives. The division has had 13 resignations in the past three years. We propose the following: •Starting salary to be set at $43,500.00 •Career ladder to be revised to allow increases to next level at no more than 12 months. •Capping the Enterprise fund at $1,500,000.00 •Re-organize the division to have additional levels of supervision, to include a Field Supervisor, and team leads. •Additional Building Inspector and Plans Examiner. The current starting salary for a Building Inspector in the division is $36,275, this salary is not competitive in the industry and has limited the recruiting of qualified building inspectors. The current career ladder requires two years and proper certification to move to the next level, the board supports revising the career ladder allowing one year and proper certification to move to the next level. The revenue fund has an unaudited balance of $1,642,299.73 at the end of 2018. The board supports using revenue from the enterprise fund to pay for the reorganization, as well as raising fees 15% for each of the first two years, and 5% for the remaining two consecutive years. The Building Division currently is staffing two offices, the division is in need of field supervision as well as team leads to ensure that the departments business is being performed at a high level. The division is in need of additional building inspectors, as well as a Plans Examiner to keep up with the high volume of work that the city is experiencing. If you have any questions or concerns please do not hesitate to give me a call (706) 798-6792. Sincerely, Chris Booker Appendix C: Augusta Richmond County Construction Advisory Board Public Service Committee Meeting 7/30/2019 1:00 PM Planning & Development Building Division Salary: Motion Correction Department:Planning & Development Presenter:Robert Sherman Caption:The Planning and Development Department seeks a correction/clarification to the motion approved on June 18, 2019 regarding the Planning and Development Department Building Division Salaries. Background:The motion stated that the salary increases and recruiting would be “up to” the mid-range; however, the department was/is seeking approval to pay current and incoming staff the salaries as presented in Appendix B, Table 2. Analysis:The top of Appendix B states that the salaries requested are at or above the mid-range and Table 2 as originally presented is what the Finance and Human Resources Department approved and what Planning would like to forward with. Financial Impact:The construction reserve fund will be used initially. In order to accomplish the replenishing of funds, the building permit fees will increase over a two-year time frame beginning October 1, 2019. The fees will increase by 20% the first year and an additional 20% in the 2nd year for a total of 40%. Alternatives:HR will not be able to recruit at the salaries requested in Table 2 based on how the motion is currently worded. Recommendation:Approve the recommendation to stave the loss of talent and experience by implementing the new building division structure, increasing the salaries of existing staff as proposed in Table 2, recruit and offer incoming building/construction staff the salary proposed in Table 2, update the existing career ladder and incorporate the aforementioned changes immediately. In order to accomplish the replenishing of funds, the building permit fees will increase over a two-year time frame beginning October 1, 2019. The fees will increase by 20% the first year and an additional 20% in the 2nd year for a total of 40%. Funds are Available in the Following Accounts: In order to accomplish the replenishing of funds, the building permit fees will increase over a two-year time frame beginning October 1, 2019. The fees will increase by 20% the first year and an additional 20% in the 2nd year for a total of 40%. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 7/30/2019 1:00 PM Request for waiver of rental fees Boathouse Department: Presenter:Ms. Maxine Etheridge of Signed By Him Artist Development & Music Group Caption:Consider request from Ms. Maxine Etheridge on behalf of Signed By Him Artist Development & Music Group to waive rental fees at the Augusta Boathouse on September 8, 2019. Background:See attachments. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: