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HomeMy WebLinkAbout2019-07-09 Meeting Minutes Public Service Committee Meeting Commission Chamber - 7/9/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; Hasan, Vice Chairman; Clarke and Fennoy, members. PUBLIC SERVICES 1. Provide information regarding the handling of boarded up structures by other jurisdictions. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 2. Approval of the Daniel Field Airport DBE (Disadvantaged Business Enterprise) Program to include Mayor Davis signing the Policy Statement. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 3. Motion to approve the minutes of the Public Services Committee held on June 11, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 4. Request Commission approval to amend Augusta, Georgia Code Section 3-5- 86 (i) so as to specify additional safety equipment to be included on Personal Transportation Vehicles (PTVs) that operate on Augusta streets, and to waive the second reading. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve, Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 5. Motion to approve awarding Poolside Inc. Bid #19-233 for Re-plastering Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 6. Discuss with transit the relocation of not used Bus Stop Shelters from Washington Road to Alexander Dr. Also status of new Bus Stop Shelters. (Requested by Commissioner John Clarke) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy www.augustaga.gov Public Service Committee Meeting 7/9/2019 1:00 PM Attendance 7/9/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 7/9/2019 1:00 PM Boarded Up Structures Department:Planning & Development Presenter:Terrence Wynder Caption:Provide information regarding the handling of boarded up structures by other jurisdictions. Background:At the May 28th, 2019 Public Service Committee Meeting, Commissioner Marion Williams requested information concerning the time limit for boarded structures. After information was presented, the Commission requested staff to research how other jurisdictions handle boarded up structures. Analysis:Boarded up structures have been an ongoing issue within the community for some time. The City of Augusta has an ordinance that allows structures to become boarded for six months with an additional 3 months extension, if approved. Many homes that remain boarded continue to cause the neighborhood to decline, but on the other hand, various challenges limit the government in enforcing the law when dealing with this issue. Information regarding how other jurisdictions handle this issue will be presented during the July 9, 2019 Committee Meeting. Financial Impact:N/A Alternatives:N/A Recommendation:Receive as information. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission April 2019 1 DBE PROGRAM DANIEL FIELD AIRPORT AUGUSTA, GEORGIA POLICY STATEMENT Objectives /Policy Statement (§§26.1, 26.23) August, Georgia, (Sponsor) owner of the Daniel Field Airport, has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The Sponsor has received Federal financial assistance from the Federal Aviation Administration, and is anticipating awarding prime contracts in excess of $250,000.00 during this Fiscal Year and, as a condition of receiving this assistance, has signed an assurance that it will comply with 49 CFR Part 26. It is the policy of the Sponsor to ensure that DBEs, as defined in Part 26, have an equal opportunity to receive and participate in DOT-assisted contracts. It is also our policy: 1. To ensure nondiscrimination in the award and administration of DOT assisted contracts; 2. To create a level playing field on which DBEs can compete fairly for DOT assisted contracts; 3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law; 4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; 5. To help remove barriers to the participation of DBEs in DOT assisted contracts; and 6. To assist the development of firms that can compete successfully in the market place outside the DBE Program; 7. To provide appropriate flexibility to recipients of Federal financial assistance in establishing and providing opportunities for DBEs and; 8. To promote the use of DBEs in all types of federally-assisted contract and procurement activities. Ms. Treza Edwards, Director, Augusta, Georgia Compliance Department has been delegated as the DBE Liaison Officer (DBELO) and is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by the Sponsor in its financial assistance agreements with the Federal Aviation Administration. The Sponsor has disseminated this policy statement to all branches of the Sponsor’s government, and posted it for public viewing. It will be distributed to DBE and non-DBE communities that perform work for the Sponsor on DOT-assisted contracts by website postings of the public notice. Honorable Hardie Davis, Jr. Mayor Augusta, Georgia ____________________________________________ Date: _____________ Public Service Committee Meeting 7/9/2019 1:00 PM Daniel Field Airport DBE Approval Department:Daniel Field Airport Presenter:David Fields - Daniel Field General Aviation Commission Chairman Caption:Approval of the Daniel Field Airport DBE (Disadvantaged Business Enterprise) Program to include Mayor Davis signing the Policy Statement. Background:Augusta, Georgia, (Sponsor) owner of the Daniel Field Airport, has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The Sponsor has received Federal financial assistance from the Federal Aviation Administration, and is anticipating awarding prime contracts in excess of $250,000.00 during this Fiscal Year and, as a condition of receiving this assistance, has signed an assurance that it will comply with 49 CFR Part 26. It is the responsibility of the Sponsor to ensure that DBEs, as defined in Part 26, have an equal opportunity to receive and participate in DOT-assisted contracts. Policy also requires: 1. To ensure nondiscrimination in the award and administration of DOT assisted contracts; 2. To create a level playing field on which DBEs can compete fairly for DOT assisted contracts; 3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law; 4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; 5. To help remove barriers to the participation of DBEs in DOT assisted contracts; and 6. To assist the development of firms that can compete successfully in the market place outside the DBE Program; 7. To provide appropriate flexibility to recipients of Federal financial assistance in establishing and providing opportunities for DBEs and; 8. To promote the use of DBEs in all types of federally-assisted contract and procurement activities. Analysis: Financial Impact:Augusta, Georgia, owner and sponsor of Daniel Field Airport, in accordance with 49 CFR Part 26, completed a Disadvantaged Business Enterprise (DBE) Plan, Policy, and Goal Methodology for projects planned for Federal Fiscal Years 2018-2020. In FY2018, Daniel Field did not have a project, therefore was not required to meet a DBE goal. For FY2019, the project DBE goal is 9.84%. For FY2020, the project DBE goal is 6.73%. Since these projects are planned for federal funding, Local Small Business Opportunities Program goals are not expected. Alternatives:Daniel Field Airport, as a recipient of federal funds for capital improvements, is required to establish a DBE Plan and Program, and updates its Goal Methodology at least every three years. There are no reasonable alternatives to complying with these federal requirements. Recommendation:The Daniel Field General Aviation Commission recommends approval of the Daniel Field Airport FY2018-2020 DBE Plan, Policy, and Goal Methodology and submittal to FAA. The Daniel Field Airport General Aviation Commission, Augusta Legal Department, and Augusta Compliance Department have reviewed the Plan, Policy, and Goal Methodology and concur with its findings. Funds are Available in the Following Accounts: This project was funded with 90% federal, 5% state, and 5% local funds for the DBE Plan, Policy, and Goal Methodology. The funding for this project was approved in December 2018. Total cost was $7,700. Org key: 552-09-1205 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting Commission Chamber - 611112019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; Hasan, Vice Chairman; Clarke and Fennoy, members. PUBLIC SERVICES 1. Motion to award the bid for Professional Services Bid Item #19-232 for Item Fireworks for Independence Day Celebration to East Coast Pyrotechnics, Inc. Action: in the amount of $30,000. Approved Motions f#:'" Motion rext Made Seconded Motion By By Result Motions Motion Type Approve Unanimous consent is given to add this item to the agenda. Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Ben Hasan William Fennoy 4-0. Motion Result Passes Motion Result Passes 2. Motion to approve the lst Amendment Employment Agreement with Herbert Item Judon, Airport Director. Action: Approved Motions f#:' Motion rext Delete Made By Seconded By Motion to delete this Commissioner Commissioner item from the Ben Hasan John Clarke agenda. Motion Passes 4-0. 3. Motion to approve Amendment #1 to Cooperative Agreement FY2019 with ltem CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. Action: Approved Motions X:11" Morion Text Made By seconded By Motion r YPe -.----- -" Result Motion to a _ _ -.-___ approve. Commissioner CommissionerApprove ilotion passes Ben Hasan John clarke Passes 4-0. 4. Motion to approve a Contract Term Extension with Bateman (Compass - Item USA) July I ,2019 - June 30,2020. Action: Approved Motions X:':"' Motion Text Made By seconded By Motion r YPe -'---- -" Result Motion to Approve ffifiool"u,,., ;:rffi;f*' ffiTt";[J" passes 4_0. 5. Motion to approve the Contract between Augusta, Georgia and Reeves Item Construction Company for the runway 5123 and airfield pavement renovations Action: at Daniel Field Airport. (Requested by Commissioner John Clarke) Approved Motions *l:'" Morion Text Made By seconded By Motion I YPe ''--"- -r Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan John clarke Passes 4-0. 6. Motion to approve the GA Power Easement - Electrical Vault - Augusta Regional Airport. Item Action: Approved Motions X:11" Motion Text Made By Seconded By MotionIYPe - ---- -'1 Result Motion to Approve ffiffi.u,.., S:fff;:f*' i"#t',T,';J" passes 4-0. 7. Motion to approve the GA Power Easement for the Airport Lift Station. Item Action: Approved Motions Motion r,_r! m Motion;----- Motion Text Made By Seconded ByI YPe -.---- -" Result Motion to a .^__^_-^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan John clarke Passes 4-0. 8. Discuss the replacement of inoperable water fountains on River Walk and Item the installation of new water fountains to include a base drinking bowl for Action: pets. 2) the installations of water mist stations for the benefit of River Walk Approved visitors. (Requested by Commissioner John Clarke) Motions X:'1" Motion Text Made By seconded By Motion t YPe '''-"- -r Result Motion to approve receiving this item as information and get an update from the Interim a, ,--.-- - Director regarding the commissioner commissionerApprove .:;;; :_,_, ,-;""^:"":""-' :"":"j'""'""-' passes- -rr- - ' - restroom facilities and John Clarke Ben Hasan the shade structures that had been previoulsy proposed for Riverwalk. Motion Passes 4-0. 9. Discuss installing fencing at the Marina and the purchase of a secure storage ltem lot for purchasable items. (Requested by Commissioner John Clarke) Action: Approved Motions f#:" Motion rext Delete Motion to delete this item from the Commissioner Commissiontagenda. Ben Hasan John clark. " Passes Motion Passes 4-0. 10. Motion to approve the minutes of the Public Services Committee held on Item May 28,2019. Action: Approved Made By Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Ben Hasan John Clarke 4-0. seconded By Motion Result Motions Motion Type Approve Motion Result Passes Motion Result 11. Motion to authorize the Augusta Recreation and Parks Department to rent the Item recently acquired mobile stage. Action: Approved Motions Motion Motion Textr ype Motion to approve with the inclusion of ^ safetv measures forADDTOVC- -r r- - - protection against wind and storms. Motion Passes 4-0. Made By Seconded By Commissioner William Fennoy Commissioner l"rr" clr.t" Passes 12. Approve Planning's Building Division Restructure and Salary Review.Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Approve Motion to approve the recommendations to stave the loss of talent and experience to neighboring j urisdictions, implement the new building division structure, increase the salaries of existing staff as proposed, recruit and offer incoming building/construction staff up to mid-range of salary for the grade, update the existing career ladder and incorporate the modification to acommplish this in a two- year time frame beginning October l. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Motion Result Passes www.augustaga.qov Public Service Committee Meeting 7/9/2019 1:00 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on June 11, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: ORDINANCE #:_______________________ AN ORDINANCE TO AMEND AUGUSTA, GEORGIA CODE TITLE 3, CHAPTER 5, ARTICLE 11, SECTION 3- 5- 86 (i) SO AS TO SPECIFY ADDITIONAL SAFETY EQUIPMENT TO BE INCLUDED ON PERSONAL TRANSPORTATION VEHICLES THAT ARE OPERATED ON AUGUSTA STREETS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, IT IS THE DESIRE OF THE AUGUSTA COMMISSION TO SET APPROPRIATE SAFETY STANDARDS FOR PTVS TO BE USED ON SPECIFIED AUGUSTA STREETS; THE AUGUSTA, GEORGIA COMMISSION ORDAINS AS FOLLOWS: SECTION 1. Augusta, Georgia Code Section § 3-5-86 (i) is hereby deleted in its entirety, and in lieu thereof, a new § 3-5-86 (i) is enacted as set forth in" Exhibit A" hereto. SECTION 2. This ordinance amendment shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinance in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2019. ______________________________ Hardie Davis, Jr. As its Mayor Attest: __________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ “EXHIBIT A” Section § 3-5-86 (i) In addition to the requirements above, all Commercial PTVs must have four wheel disk brakes, be uniquely keyed or have a “lockout” key switch (requires code to be entered on keypad for security before vehicle will operate), be equipped with United States Department of Transportation approved tires and be marked in a conspicuous manner with the name of the company or organization operating the Commercial PTV. Section § 3-5-86 (i) In addition to the requirements above, all Commercial PTVs designed to carry six passengers or more must be equipped with hydraulic brakes, must be uniquely keyed or have a “lockout” key switch (requires code to be entered on keypad for security before vehicle will operate), be equipped with United States Department of Transportation approved tires and be marked in a conspicuous manner with the name of the company or organization operating the Commercial PTV. Public Service Committee Meeting 7/9/2019 1:00 PM PTV Code Amendment Department:Planning and Development Dept. Presenter:Rob Sherman Caption:Request Commission approval to amend Augusta, Georgia Code Section 3-5-86 (i) so as to specify additional safety equipment to be included on Personal Transportation Vehicles (PTVs) that operate on Augusta streets, and to waive the second reading. Background:The current Personal Transportation Vehicle ordinance requires that Commercial PTVs must have four-wheel disc brakes. The vehicle manufacturers do not build all PTVs with this braking system. Analysis:The information that we received explains that the braking system on smaller ‘golf car’ size Commercial PTVs is sufficient for the vehicle’s weight and maximum speed, and hydraulic braking systems are not required. The proposed hydraulic braking system for the larger six passenger or more PTVs will provide an enhanced safety profile while allowing manufacturers to easily offer a range of PTV models. Financial Impact:N/A Alternatives:Do not approve. Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until Tuesday, June 4, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-233 Plastering of Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool for Augusta, GA – Recreation and Parks Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 17, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 25, May 2, 9, 16, 2019 Metro Courier April 25, 2019 OFFICIAL VENDORS Aquatic Management, Inc. GA 8725 Roswell Rd., Suite-O-206 Atlanta, GA 30350 Poolside, Inc. 1205 Oakhaven Dr Roswell, GA 30075 Attachment B Yes Yes E-Verify Number 317565 454584 Save Form Yes Yes Bid Bond Yes Yes Henry H. Brigham Community Center $38,460.00 $36,918.00 Augusta Aquatic Center $139,880.00 $39,725.00 Combined Total $178,340.00 $76,643.00 Total Number Specifications Mailed Out: 8 Total Number Specifications Download (Demandstar): 45 Total Electronic Notifications (Demandstar): 2 Pre-Bid Attendees: NA Total packages submitted: 2 Total Noncompliant: 0 Bid Opening for Bid Item #19-233 Replastering of Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool for Augusta, GA - Recreation and Parks Department Bid Date: Tuesday, June 4, 2019 @ 11:00 a.m. Page 1 of 1 Public Service Committee Meeting 7/9/2019 1:00 PM Re-plastering Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool – Bid #19-233 Department:Recreation and Parks Department Presenter:Ron Houck Caption:Motion to approve awarding Poolside Inc. Bid #19-233 for Re- plastering Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool. Background:The Augusta Recreation and Parks and Department operates Brigham Swim Center and Augusta Aquatic Center Diving Well Pool year-round. These two pools are heavily utilized for aquatic programming and fitness programs. Analysis:The recommendation to award Poolside Inc. was based on the bid specifications, their 35 years of experience in the swimming pool industry and being the lowest responsive bidder. Financial Impact:The financial impact is $76,643. Alternatives:1. To approve awarding Poolside Inc. bid #19-233 for Re- plastering Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool. 2. To deny could result in the pool surface being unsafe for use and causing injury to the public. Recommendation:1. To approve awarding Poolside Inc. Bid #19-233 for Re- plastering Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool. Funds are Available in the Following Accounts: 329061110 - 216057906 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission AGENDA. ITEM REQUEST FORM Commission meetings: First and third ruesdal.s of each month - 2:00 p.m. commiftee meetings: second and last Tuesdays of each month - 1:00 p.m. Commission/committee: (Please check one and insert meeting date) Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering S ervices Committee Finance Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting contact rnformation for IndividuavPresenter Making the Request: f1T"' --ohN (r', -,',", Address: Telephone Number: Fax Number: E-Mail Address: ld on/Topic of Discussi Please send this request form Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 to the following address: Telephone Number: Fax Number: E-MaiI Address: 706-821-fi20 706-821-1838 nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and Office no later than 9:00 a.m. on the Thursday preceding meeting of the following week. A five-minute time Iimit will must be received in the Clerk's the Commission or Committee be allowed for presentations. Public Service Committee Meeting 7/9/2019 1:00 PM Bus Stop Shelters Department: Presenter:Commissioner John Clarke Caption:Discuss with transit the relocation of not used Bus Stop Shelters from Washington Road to Alexander Dr. Also status of new Bus Stop Shelters. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: