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HomeMy WebLinkAbout2019-02-12 Meeting Minutes Public Service Committee Meeting Commission Chamber - 2/12/2019 ATTENDANCE: Present: Hons. Davis, Chairman; Hasan, Vice Chairman; Clarke and Fennoy, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SERVICES 1. For discussion: age limit on taxis. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information and receiving a report from staff at the next committee meeting after a meeting is held with the taxi drivers about any issues they may have. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 2. A motion to approve a contract amendment with Reeves Young, LLC for Construction Services for Augusta’s Transit Operation and Maintenance Facility project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke 3. Approve GAMPO Application for Central Martinez Corridor Study for Columbia County through ARTS/MPO. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 4. Approve ARTS as the MPO applying for GAMPO funding of MTP 2045. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 5. Discuss a meeting management system. (Requested by Commissioner John Clarke) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission meeting with no recommendation under Public Safety. Commissioner John Clarke Commissioner Ben Hasan No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next Public Safety Committee meeting. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 6. Motion to approve the minutes of the Public Services Committee held on January 29, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes 7. Mr. Melvin Ivey regarding the closing of Dyess Park and the lack of maintenance upkeep at the Lock & Dam Park. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner William Fennoy Commissioner Ben Hasan Passes 8. Request to establish a dedicated account for the Annual Senior Holiday Dinner in the amount of $13,000. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Ben Hasan Commissioner John Clarke Passes Motion Passes 4-0. 9. Report from staff regarding an assessment of the bus shelters currently in inventory, how many will be needed, where the locations are and a cost estimate for the new bus stop signage. (Referred from the January 29 Public Services Committee meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission without a recommendation. Motion Passes 4-0. Commissioner Ben Hasan Commissioner John Clarke Passes www.augustaga.gov Public Service Committee Meeting 2/12/2019 1:00 PM Attendance 2/12/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 2/12/2019 1:00 PM Age Limit on Taxis Department:Planning & Development Presenter:Rob Sherman Caption:For discussion: age limit on taxis. Background:At the January 29th meeting, Mr. William Varnell, a taxi company owner, made a presentation to the Public Services Committee regarding the Augusta taxi age regulations, and questioned why does age matter if the vehicle is in good condition and passes inspections…. The Committee directed the Planning & Development Department to compare the Augusta Taxi ordinance regulations on taxi age with other cities in Georgia, and with Uber and Lyft vehicle age requirements. Analysis:In April 2013, because of concerns with the condition of some taxis, the Taxi ordinance was amended to require taxis to be 10- years old or newer, and that taxis with a current decal on the effective date of the ordinance are considered grandfathered and can continue to be operated as taxis regardless of age. The amendments also specified the items to be checked during the vehicle inspection…. The following are regulations for taxi age in other municipalities and for Uber and Lyft. •Augusta: 10- years old or newer •Savannah: 10-years old or newer •Macon- Bibb Co: Does not regulate taxis •Columbus: Does not regulate taxis •Uber: 15-year old vehicle or newer •Lyft: 10-year old vehicle or newer Financial Impact:N/A Alternatives:N/A Recommendation:Do not amend the ordinance at this time. The Planning Department will be meeting with the taxi operators to review the ordinance, and discuss sections of the ordinance that are a concern to taxi operators. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission CONDITIONS Cost I # of Months I Total Cost 1 Superintendent Time (Terry McMillan) 2 Superintendent Truck Allowance 3 Superintendent Fuel & Maintenance 4 Superintendent Cell Phone & VMreless 5 Superintendent Living Allowance & Per Diem 6 Administrative Time 7 Accounting Time 8 Project Manager Time (Half Tim+Stephen) I Poect Manager Truck Allowance 10 Project Manager Fuel & Maintenance 'l 1 Project Manager Cell Phone & Wreless 12 Project Manager Travel 13 Executive Time (Matt) 14 Assistant Project ManagerTime (Zach Hump) 15 Assistant Project Manager Truck Allowance 16 Assistant Project Manager Fuel & Maintenance '17 Assistant Project Manager Cell Phone & Wreless 18 Assistant Poect Manager Living Allowance & Per Diem '19 Project Engineer (Guan) 20 P@ect Engineer Cell Phone & Wreless 21 Safety Manager Time $ 13,541 .67 $ 1,200.00 $ 500.00 $ 125.00 $ '1,325.00 $ 850.00 $ 850.00 $ 15,730.00 $ 1,200.00 $ 500.00 $ 125.00 $ 550.00 $ 2,500.00 $ 10,000.00 $ 1,200.00 $ 500.00 $ 125.00 $ 1,325.00 $ 8,250.00 $ 125.00 $ 1,255.00 $ 54,166.67 $ 4,800.00 $ 2,000.00 $ 500.00 $ 5,300.00 $ 3,400.00 $ 3,400.00 $ 31,460.00 $ 2,400.00 $ 1,000.00 $ 250.00 $ 1,100.00 $ 10,000.00 $ 40,000.00 $ 4,800.00 $ 2,000.00 $ 500.00 $ 5,300.00 $ 33,000.00 $ 500.00 $ 5,020.00 4 4 4 4 4 4 4 2 2 2 2 2 4 4 4 4 4 4 4 4 4 REQUIREMENTS Cost | # of Months I Total Cost 1 Field Office Supplies 2 Printing/Blueprints 3 Field Postage, Shipping 4 Small Tools & Equipment 5 Photographic Documentation 6 Field Offices & Sheds 7 Safety Equipment 8 Monthly Erosion Control I Sanitary Facilities 10 Construction Layout 11 Waste Dumpster / Haul 12 Construction Clean-Up 13 lnsurance, Bonding, Etc. 1 4 Drinking Water/Snacks/Etc 1 5 Computers and Software 1 6 Temporary Lighting/Power $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 250.00 1 50.00 75.00 250.00 50.00 1,250.00 '125.00 E50.00 500.00 2,500.00 2,000.00 850.00 850.00 1 s0.00 1,000.00 250.00 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 $ 1,000.00 $ 600.00 $ 300.00 $ 1,000.00 $ 200.00 $ 5,000.00 $ 500.00 $ 3,400.00 $ 2,000.00 $ 10,000.00 $ 8,000.00 $ 3,400.00 $ 3,400.00 $ 600.00 $ 4,000.00 $ 1.000.00 Total General Roquirements 11,100.00 4,M Total 5 255,297Monthly S Sr,OSg.Ss Fee (10%) S ao,6ss.eo5 zss,szz.zt Public Service Committee Meeting 2/12/2019 1:00 PM Contract Amendment Reeves Young, LLC Department:Augusta Public Transit Presenter:Sharon Dottery Caption:A motion to approve a contract amendment with Reeves Young, LLC for Construction Services for Augusta’s Transit Operation and Maintenance Facility project. Background:The purpose of this contract is to provide construction services for the construction of the Transit Bus Operations and Maintenance Facility to be located at 2844 Regency Boulevard in Augusta, Georgia. The Transit Department is requesting approval to increase the contract value for the Construction Services with Reeves Young, LLC from $14,463,019.98 to $14,748,952.25. This is a net increase of $285,932.27. Analysis:The required change order amendment is due to impacts to the Contractor’s critical path have resulted in the need to extend the General Conditions per the attached breakdown of cost. Initial Construction Contract on the Augusta Public Transit Operation & Maintenance Facility project included a duration of 12 months from Notice to Proceed to the contract starting on November 13, 2017. The updated construction schedule shows a completion date of April 1, 2019. The services that Reeves Young will provide are identified within, but can be summarized as the onsite management and supervision of the construction team. Financial Impact:This contract will be funded with local and federal grant funds from the Transit Department’s 2019 Capital Budget. 54709- 1224. Alternatives:If not approved, it will delay the project and result in more increased costs. Recommendation:Approve the contact change order amendments with Reeves Young, LLC. Funds are Available in the Following Accounts: GA-2018-016-00. Line 114-00 Org key: 547-09-1224 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Federal Metropolitan Planning (PL) Fund Application Form NAME OF STUDY: __Central Martinez Corridor Study_______________ PHASE: __1 of 1_____ MPO: __Augusta Regional Transportation Study (ARTS)_______________________________________ CONTACT (Name, Phone, Email): _Mary Elizabeth Burgess, (706-821-1131) mburgess@augustaga.gov PROJECT START DATE: __June 2019____ PROJECT END DATE: ____January 2020_________ IS PROJECT UPWP/TIP APPROVED: _Yes_ IF NO, AMENDMENT NEEDED? ___________ PREVIOUS WORK ON PROJECT: This project was approved for FHWA PL funds in March 2017, but due to unknown circumstances did not advance any further. DESCRIPTION OF PROJECT BACKGROUND, NEED & GOALS: The purpose of this corridor study is to analyze traffic conditions along a 1.2 mile stretch of Washington Road (SR 104) between Flowing Wells Road and Davis Road; .45 miles of Columbia Road (SR 232) between Flowing Wells Road and Washington Road; .2 miles of Old Evans Road from Martinez Boulevard to Washington Road; and 0.75 miles of Bobby Jones Expressway (SR 232 from Washington Road to Old Trail Road. This area includes three (3) regional corridors as defined in the ARTS 2040 Long Range Transportation Plan and Congestion Management Study: 2014 Washington Road (SR 104), Columbia Road (SR 232) and I-520 / Bobby Jones Expressway. The project will included but be not limited to: land use development policies, identify access management practices, traffic analysis, capacity analyses, micro-simulation modeling, signal warrants, and concept drawings suitable for presentation to stakeholders, business and property owners, local and state elected officials and the public, to implement infrastructure improvements in the Central Martinez commercial area. This study will produce recommendations of transportation improvements projects to present to the ARTS committees and Georgia Department of Transportation to amend the 2040 LRTP. COST DESCRIPTION (contract, staff, purchase data costs, etc.): The cost will be $500,000 ($400,00 FHWA PL Funds and $100,000 Local Match and In-Kind Contribution from Columbia County.) ARTS staff proposes to hire consultants to conduct the study and the ARTS staff with assistance from the Procurement Department will lead the procurement process to secure a professional consultant to conduct a thorough analysis and plan for major corridors and sub-area in the Martinez area of Columbia County. The Columbia Count Engineering Division and Planning Division staff will assist with Project Management and Technical oversight. PL FUNDS: _____$400,000___ LOCAL MATCH (CASH): _____$100,000____ LOCAL MATCH (IN-KIND): _____$ 35,000____ TOTAL COST: ____$535,000____ MAPS/IMAGES OF PROJECT: Attach scope, fee proposal, MPO Policy Board matching funds resolution, or any other Information. The Augusta Planning and Development Department with assistance from the Procurement Department will lead the procurement process to secure professional consultants to conduct thorough analysis and plan for major corridors and sub-area in the Martinez Area of Columbia County. The Columbia County Engineering Division and Planning Division staff will assist APDD with Project Management and Technical oversight. This project will be integrated with the 2045 LRTP Performance Based Multimodal Plan. (NEED LETTER FROM COLUMBIA COUNTY WITH GUARANTEE OF MATCHING FUNDS) RESOTUTION TO ALTOW AUGUSTA REGTONAI TRANSPROTATION STUDY (ARTS) AS THE DESTGNATED METROPOIITIAN PIANNING ORGNTZATTON (MpO) TO Appty ro rHE GEORGTA METROPOL!flAN PTANNING ORGANIZATION(GAMPO} FUNDS TO HIRE A CONSUTTANT TO COMPLETE THE CENTRAT MARTINEZ COORIDOR STUDY. WHEREAS, the Augusta RegionalTransportation Study (ARTS) has been designated by the Governor of Georgia as the Metropolitan Planning Organization (MPO) for the jurisdiction including Augusta-Richmond County, GA; Columbia County, GA; Edgefield County, SC and Aiken County, SC in accordance with Federal requirements of Title 23, Section 134 of the United States Code to have a cooperative, comprehensive and continuous transportation planning process; and WHEREAS, the MPO will conduct federally-required transportation planning activities that will improve the transportation system and help coordinate the area's future growth within the above jurisdiction; WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of Transportation in accordance with the provisions of Title Vl of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will comply with Title Vl of the Civil Rights Act of 1964 and the United States Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE BE tT RESOTVED that the Augusta Regional Transportation Study confirms that local match 5100,000 provided by Columbia County as well as S35,OOO in kind, and requests consideration to apply for 5400,000 through Georgia Metropolitan Planning Organization for to complete the Central Martinez Corridor Study: APPROVED AND ADOPTED this day ot ,2OL9 Authorized Official Hardie Davis, Jr., Mayor of the City of Augusta Signed, sealed and delivered this day of -, 2019 in the presence of Witness Notary Public/Notary Seal CERTIFICATE The undersigned duly qualified and acting (lof | (Title of Cenifying/Attesting Officiol)( Applicant's Legol Name)certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting held 20L9. Name of Certifyi ng/Attesting Officer (Seal) Title of Certifying/Attesti ng Officer Public Service Committee Meeting 2/12/2019 1:00 PM GAMPO APPLICATION FOR CENTRAL MARTINEZ CORRIDOR STUDY Department:Planning and Development Presenter:Robert Sherman, Director Caption:Approve GAMPO Application for Central Martinez Corridor Study for Columbia County through ARTS/MPO. Background:The purpose of this corridor study is to analyze traffic conditions along a 1.2 mile stretch of Washington Road (SR 104) between Flowing Wells Road and Davis Road; .45 miles of Columbia Road (SR 232) between Flowing Wells Road and Washington Road; .2 miles of Old Evans Road from Martinez Boulevard to Washington Road; and 0.75 miles of Bobby Jones Expressway (SR 232 from Washington Road to Old Trail Road. This area includes three (3) regional corridors as defined in the ARTS 2040 Long Range Transportation Plan and Congestion Management Study: 2014 Washington Road (SR 104), Columbia Road (SR 232) and I-520 / Bobby Jones Expressway. Analysis:This is a request made by Columbia County through ARTS/MPO Financial Impact:GAMPO funds requesting: $400,000 Local match Columbia Co. (cash) $100,000, Columbia Co. in-kind $35,000 Alternatives:Approve/Deny Recommendation:Approve Funds are Available in the Following Accounts: GAMPO funds requesting: $400,000 Local match Columbia Co. (cash) $100,000, Columbia Co. in-kind $35,000 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission SCOPE OF SERVICES FOR THE AUGUSTA REGIONAL TRANSPORTATION STUDY 2045 METROPOLITAN TRANSPORTATION PLAN UPDATE – PERFORMANCE BASED MULTIMODAL TRANSPORTATION PLAN REQUEST FOR PROPOSAL Prepared by Augusta Regional Transportation Study Metropolitan Planning Organization 535 Telfair Street, Suite 300 Augusta, GA 30901 November 2018 1 1. SCOPE OF PROPOSAL Augusta Regional Transportation Study (ARTS) is requesting proposals to develop a Metropolitan Transportation Plan (MTP) Update. All proposals submitted must be complete and convey all of the information requested. If the proposal fails to conform to the essential requirements of this Request for Proposal (RFP), ARTS and ARTS alone will be the judge as to whether that variance is significant enough to consider the RFP non-responsive and therefore not considered for award. 2. REQUEST FOR PROPOSAL PURPOSE This RFP provides interested offerors with sufficient information to enable them to prepare and submit written proposals for consideration by ARTS to develop a MTP Update for the ARTS planning area. This project is funded by Federal Planning (PL) funds from the Federal Highway Administration (FHWA), Georgia Department of Transportation (GDOT) and, South Carolina Department of Transportation (SCDOT). You are asked to provide a written description of how your firm proposes to complete the MTP update. The proposed scope of work shall not exceed 30 (thirty) double-sided pages in length, including any illustrations (but excluding cover letter, required forms, appendices, Team Qualifications and Project Team Member Resumes). The scope should outline the project tasks or elements and a time schedule for completion of each task and the entire project. The successful bidder shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the MTP update as per the scope of services outlined below. 3. PROJECT OVERVIEW The Augusta-Richmond County Planning Commission (ARCPC) issues this RFP to consulting firms (the CONSULTANT) interested in providing professional services for updating the ARTS MTP. The purpose of the MTP is to promote a safe and efficient transportation system to serve future year transportation needs. Meeting this objective the MTP must be the result of a continuing, cooperative and comprehensive (3C) transportation planning process. The MTP will use 2020 as a base year and 2045 as the horizon year and document the assessment of multimodal transportation facilities, services, financial and policy needs over the next 25 years. Federal and state statutes govern the requirements for long-range transportation planning updates and are incorporated in this Scope of Services. The MTP must be ‘financially constrained’ and be updated in accordance with metropolitan transportation planning regulations contained in 23 CFR Part 450, Subpart C. The development and content of the MTP should, at a minimum, conform to the requirements and principles contained in: 1) 23 CFR Part 450.322; 2) 23 CFR Part 450.306; 3) 23 CFR Part 450.316; and, 4) FAST Act – Fixing America’s Surface Transportation Act of 2015. 4. ABOUT ARTS ARTS is a bi-state Metropolitan Planning Organization (MPO) covering the Augusta-Richmond County, GA; and, Aiken County, SC urbanized areas. ARTS planning area covers an approximate land area of 793 square miles with population of 511,686 (US Census 2010). The ARTS planning area includes: Richmond County, and the Cities of Hephzibah and Blythe in Georgia; the Fort Gordon Military Reservation; parts of Columbia County, including the City of Grovetown; and, 2 parts of Aiken and Edgefield Counties in South Carolina, including the Cities of Aiken, North Augusta, New Ellenton and Burnettown. MPOs are established in urbanized areas of 50,000 population or more in order to meet Federal requirements for obtaining and expending Federal transportation funds. MPOs strive for regional cooperation in the transportation planning process through coordinated planning and policy making. The ARTS MPO as a federally-designated agency is responsible for making policy about local transportation and deciding how to spend Federal funds on transportation projects within the ARTS planning area. The ARTS MPO functions within a Transportation Management Area (TMA). TMAs (designated by the US Secretary of Transportation) are urbanized areas with a population of more than 200,000 persons. TMAs enable MPOs play a larger role in resolving complex transportation planning issues (i.e., adopting the 3C planning process) within their jurisdictions. ARTS is charged with executing the 3C planning process to achieve a comprehensive performance-based multimodal transportation plan for the ARTS planning area. An additional role of ARTS is to determine how to prioritize the available funds to address overall mobility and best meet the transportation needs and aspirations of residents, businesses and visitors. ARTS is required to update the MTP every five years including providing GDOT with data to update the Travel Demand Model (TDM). The 2040 MTP update (Transportation Vision 2040) was adopted in September 2015. The next update, i.e., 2045 MTP is scheduled for adoption in September 2020. 5. PROJECT OBJECTIVES AND EXPECTED TECHNICAL REPORTS Produce an ARTS MTP which will: • Extend the horizon year to 2045; • Validate ARTS Travel Demand Model; • Comply with Federal regulations; • Signify a comprehensive performance-based multimodal transportation plan; • Incorporate a continuing, cooperative and comprehensive transportation planning (3-C) process; • Reflect meaningful public from all population groups; and, • Include a realistic financial plan (i.e., be fiscally constrained). The following Technical Reports are the minimum expected deliverables from the MTP update: • Technical Report #1: Public Participation Strategy, Process and Outcomes • Technical Report #2: Document review of data pertaining to ARTS multimodal transportation system • Technical Report #3: Description of the development of goals, objectives and measures of effectiveness/performance indicators • Technical Report #4: Robust project prioritization tool/process • Technical Report #5: Transportation Needs Assessment/Plan • Technical Report #6: Financial plan which includes a fiscally constrained project list for the final preferred scenario 3 6. TASK #1 – PROJECT ADMINISTRATION AND PROJECT KICKOFF The CONSULTANT will assign a single person to serve through the life of the contract as CONSULTANT Project Manager (CONSULTANT PM). ARTS will assign a Project Manager (PM) to work closely with the CONSULTANT PM. The overall update process and policy decisions will be guided by ARTS and its committees and subcommittees. a) The CONSULTANT and ARTS staff will host a project kick-off meeting no more than two (2) weeks after the Notice to Proceed letter. The Kick-off meeting will be held at the ARTS offices in Augusta GA at a date and time satisfactory to both parties. The purpose of the project Kick-off meeting is to: 1) introduce both teams; 2) understand the project background; 3) understand the expected quality of deliverables; 4) understand what needs to be done; and, 5) agree on how both teams can work together effectively. b) The CONSULTANT PM is responsible for overall project management necessary to ensure the satisfactory completion of 2045 MTP, on-time and on-budget, and in accordance with the scope of services. The CONSULTANT PM will be responsible for developing and adhering to a schedule that allows the submission of a Draft 2045 MTP no later than December 2019 and a Final 2045 MTP submitted no later than April 2020. c) The CONSULTANT will develop an operations plan for completing the MTP within two (2) weeks of the Notice to Proceed letter. The operations plan will include: 1) Detailed listing of the activities necessary to complete the MTP; 2) Schedule for each activity; 3) Identification of who will be responsible for the activity; and, 3) Total resources required to complete the activity. The operations plan developed will be reviewed by the FHWA, GDOT, SCDOT and ARTS. Once approved the operations plan will then become the overall management control document for completing the MTP process. d) The CONSULTANT shall complete a draft 2045 MTP no later than December 2019 to allow for public review, workshops and presentations to ARTS committees, constituents and stakeholders. ARTS will provide information on scheduled meetings, activities, and deadlines which impact the MTP update effort and will inform the CONSULTANT of any schedule changes. e) ARTS committees include: Policy Committee (PC) made up of elected and appointed officials: Technical Coordinating Committee (TCC) comprised of administrators, planning directors, and transportation engineers from local governments and transportation related agencies; Citizens Advisory Committee (CAC) comprised of citizens representing geographic areas within the ARTS planning area; and, the South Carolina Subcommittee made up of locally elected officials. f) Scheduled meetings within the proposed project execution period of the PC are during the months of June, September and December 2019, and March, June, September 2020; TCC and CAC during May, August, November 2019, and February, May and August 2020. South Carolina Subcommittee meets on an as needed basis. Meetings of any ARTS committee will be important milestones for maintaining project schedule. The CONSULTANT must be prepared to be present (and answer questions or give a presentation if requested) at ARTS committee meetings. 4 g) The CONSULTANT will maintain and update the time schedule for completing each of the required tasks. The CONSULTANT is responsible for notification to ARTS staff of all proposed changes to the project schedule for approval. h) The CONSULTANT is required to prepare and maintain a project schedule, indicating the time frame for the project. At a minimum the project schedule must include: a) Dates for all deliverables; b) Activity start and completion dates; c) Milestones important to maintaining the project schedule; and, 4) Steering Committee meetings. Task #1 Project Administration Deliverables: • Project Kick-off Meeting with ARTS staff and CONSULTANT • Operations Plan/ Project Schedule • Monthly Progress Reports and Figures • Monthly invoices with supportive information to account for the invoices 7. TASK #2 – PUBLIC INVOLVEMENT, EDUCATION AND OUTREACH (PART 1) Preparation of the 2045 MTP will involve extensive public involvement and public meetings. Public participation is a critical component of this process to ensure a continuing, cooperative and comprehensive Metropolitan Transportation Planning process as well as community ownership of the 2045 MTP. Outputs of the final 2045 MTP process must reflect robust engagement with all planning partners throughout. The CONSULTANT will support a public involvement program that ensures the residents of the ARTS planning area are aware of, actively participate in, and are engaged to the maximum extent possible. The 2045 MTP update is the “public’s plan”, so input from as many population groups is very important part of the plan development. a) The CONSULTANT shall undertake outreach efforts within the ARTS planning area. The CONSULTANT shall work together with ARTS staff in conducting various Public Involvement, Education and Outreach activities in the ARTS planning area. b) The CONSULTANT will be guided in the deployment of public outreach activities by the ARTS Public Participation Plan Update (PPP) (Adopted December 2017). The CONSULTANT may use alongside the PPP other public outreach strategies identified here http://mpotransportationoutreachplanner.org/mpotop/strategies as a resource to ensure that all groups, in particular, traditionally under-represented population groups are included in the planning process. c) The CONSULTANT with input from ARTS staff shall create a theme, logo and branding consistent with the 2045 MTP. The CONSULTANT shall use the ARTS logo on all materials such as, but are not limited to: brochures, fact sheets, informational booklets, and flyers. d) Under the guidance of ARTS staff the CONSULTANT shall create education and outreach materials and publications that inform the public about the MTP update and ways to provide input. In addition to the ARTS logo and MTP theme/logo; the ARTS website, phone number, social media accounts, and other appropriate information must be included on all outreach materials. 5 e) The CONSULTANT will translate any public outreach material, as a minimum into Spanish. However, ARTS staff will work with the CONSULTANT to determine which outreach documents are translated and the language/s required. f) The City of Augusta will host the 2045 MTP website as a page on www.augustaga.gov and will be responsible for the management and maintenance of that page. The CONSULTANT will be responsible for purchasing a website domain to redirect to the main MTP webpage on the City of Augusta website. The CONSULTANT will work with ARTS staff to produce content, graphics, short videos, pictures, and infographics for placement on the ARTS and MTP websites as well as social media platforms, such as Twitter, Facebook, YouTube, and Instagram. The CONSULTANT will, in conjunction with ARTS decide which social media opportunities should be pursued to maximize their effective use. g) The CONSULTANT under the guidance of ARTS will develop and post an online interactive map of the ARTS planning area. The map will allow the public to click on an area on the map and leave comments, concerns and suggestions as to their thoughts on transportation in the ARTS planning area. h) The CONSULTANT together with ARTS will host four public outreach meetings no later than three (3) months after the Notice to Proceed Letter. One venue in each of the four county ARTS Planning Area will be selected to host each meeting. Meeting objective is to outline the MTP update process to gain initial insight into the public’s thoughts on transportation options and desired goals of the MTP update. Task #2 Deliverables: Public Involvement, Education and Outreach (Part 1) • Technical Report #1: Public outlook towards MTP process, potential goals and transportation in the ARTS planning area • MTP theme, slogan and branding • MTP website/domain purchase and development of content, graphics, short videos, pictures, and infographics for MTP website • Interactive map for the 2045 MTP 8. TASK #3: DATA COLLECTION AND DEVELOPMENT The CONSULTANT shall collect, compile and review all documents and data pertaining to ARTS multimodal transportation system and existing and forecast travel activities in the area. Data collection and development to be completed within four (4) months of the Notice to Proceed letter. These documents may include, but are not limited to reports, studies, academic literature, state and Federal statutes, programs and data that pertain to the ARTS planning area transportation system, including best practices. The following documents will be made available to the CONSULTANT as part of the document review process: • Aiken County Bicycle and Pedestrian Plan (2012) • ARTS 2040 Metropolitan Transportation Plan (MTP), adopted September 2015 • ARTS Advanced Transportation Management System (ATMS) Master Plan (2013) • ARTS Congestion Management Process (CMP) Update (2019) • ARTS FY 2017-2022 Transportation Improvement Program (TIP) • ARTS Public Participation Plan Update (2017) • Augusta ADA Self-Evaluation and Transition Plan (2016) 6 • Augusta Public Transit (APT) – Comprehensive Operational Analysis (2017) • Augusta Regional Freight Profile (2008) • Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012) • Augusta-Richmond Comprehensive Plan (2018) • Best Friend Express Transit Development Plan (2017) • City of Aiken Comprehensive Plan (2017) • City of Grovetown Comprehensive Plan (2016) • City of North Augusta Comprehensive Plan (2017) • Dougherty Road Corridor Study (2013) • Georgia Statewide Strategic Transportation Plan (SSTP) (2018) • Georgia Statewide Freight and Logistics Plan, 2010-2050 • Lower Savannah Council of Governments Comprehensive Economic Development Strategy (2017) • Northside Transportation Study (2012) • Realizing the City: The Augusta Sustainable Development Agenda (ASDA) (2010) • Reclaiming Historic Harrisburg (2011) • SC 19 (Edgefield Highway) Corridor Study (2014) • SCDOT Statewide Multi-Modal Plan (2014) • SCDOT South Carolina Statewide Freight Plan (2014) • The 2013 Augusta-Richmond County Analysis of Impediments to Fair Housing Choice (2013) • Transportation Management Area (TMA) Certification Review (2016) • US 1/US 78 Corridor Study (2012) • Westobou: A Shared Vision Master Plan (2009) • Whiskey Road Corridor Study (2017) The CONSULTANT shall review and summarize these documents and corresponding data in terms of their impact and relevance to the MTP update, particularly state and Federal legislation and include any potential conflicts or inconsistencies that must be addressed. Data necessary to support development and measurement of the goals and objectives of the 2045 MTP update as well as required performance measures will be collected and in some cases created by the CONSULTANT. The CONSULTANT is expected to identify GIS and other mapping data needs early in the project schedule to support analysis and other MTP update tasks. The CONSULTANT is responsible for collecting relevant GIS layers, mapping and data. ARTS will provide the CONSULTANT a list of available GIS layers, maps, and data; and supply requested materials electronically, when feasible, to the CONSULTANT. Socio-Economic Data The CONSULTANT will develop base year (2020) and future year (2045) socio-economic data for the travel demand model by Traffic Analysis Zone (TAZ) for the ARTS planning area. The socio-economic data must include but is not limited to, the following data elements: population and household data; employment data; hotel/motel, school enrollment data; acreage; and future year projections. The CONSULTANT will prepare the socio-economic data according to the GDOT General Summary of Recommended Travel Demand Model Development Procedures for Consultants, MPOs, and Modelers. The socioeconomic data will be submitted to GDOT’s Modeling division 7 on behalf of ARTS in developing the travel demand model for the ARTS planning area. Schedule for submitting data and the analysis of the data will be coordinated with GDOT’s Modeling Division. Pedestrian, Bicycle and Greenways Data The pedestrian, bikeways and greenway data will be used to inventory the existing pedestrian facilities and bikeways networks within the ARTS planning area. ARTS staff will transmit to the CONSULTANT the available sidewalk and bikeway data as contained in the Aiken County Bicycle and Pedestrian Plan (2012); and, Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012). Sidewalk and bikeway data may also be provided by jurisdictions in the ARTS planning area if needed. The CONSULTANT will be responsible for ensuring that the sidewalk and bikeway data is both accurate and up to date and for suggesting corrections or modifications as necessary. The CONSULTANT shall use GIS to produce the existing pedestrian, greenways and bikeway facilities maps. The CONSULTANT shall identify on these maps major traffic generators for pedestrian and bicycle trips such as schools, recreational facilities, major employers and others. Freight Transportation Network Data The 2020 and 2045 highway network will be used to identify projects that would provide for the safe and efficient movement of freight and goods in the ARTS planning area. An inventory of truck parking facilities in the ARTS Planning Area will be part of this process. ARTS Staff will make available to the CONSULTANT the Augusta Regional Freight Profile Study (2008), access to the IHS Markit Transearch® Database (South Carolina only) and access to freight related data through ARTS membership of the I-95 Corridor Coalition. The CONSULTANT will be responsible for ensuring that the information in Augusta Regional Freight Profile is both accurate and up to date and for suggesting corrections or modifications as necessary. Transit Data The CONSULTANT shall assemble relevant, recently completed plans and study documents to inform the development of the transit element of the MTP. The CONSULTANT shall collect Transit service data necessary to validate/calibrate the Travel Demand Model developed by GDOT. All appropriate transit data (e.g., ridership) obtained from special studies shall be reviewed and incorporated by the CONSULTANT where suitable. Transportation System Management and Operations Data The Consultant shall assemble and summarize local, regional, state and national Transportation System Management and Operations (TSM&O) initiatives, projects and studies relevant to the ARTS planning area. This data will be incorporated into the 2045 MTP, when required or practical. Task #3 Deliverables: Data Collection and Development • Technical Report #2: Document review of data pertaining to ARTS multimodal transportation system • 2020 Socio-economic dataset • 2045 Socio-economic dataset • Electronic Data Inventory 8 9. TASK #4 – PUBLIC INVOLVEMENT, EDUCATION AND OUTREACH (PART 2) Preparation of the 2045 MTP will involve extensive public involvement and public meetings. The second phase of the public involvement, education and outreach will be more extensive and maintains the robust engagement with all MTP partners and stakeholders. The second phase of public involvement, education and outreach will commence no later than five (5) months after the Notice to Proceed. Public involvement, education and outreach will continue on an as needed basis to a maximum of twelve (12) months after the Notice to Proceed letter. a) The CONSULTANT will be required to develop a Public Participation Strategy (PPS) for the 2045 MTP development that includes use and expansion of ARTS branding efforts. PPS will be guided by Environmental Justice/Title VI requirements. b) The CONSULTANT will provide and use web based technology and surveys for seeking public input and interactively capturing public comment throughout the MTP Update public involvement process. Hard copies of surveys and comment forms etc., will be made available to the public as needed. c) The CONSULTANT will work with ARTS Staff to prepare all materials, documents, websites, social media, videos and products associated with the development of MTP update and the public outreach efforts so that they will be in compliance with the Americans with Disabilities Act, 1990. d) The CONSULTANT together with ARTS staff will ensure outreach and engagement efforts with key partners and stakeholders. Those partners and stakeholders should at a minimum include: Federal partners such as the Federal Highway Administration (FHWA); Federal Transit Administration (FTA), Georgia Department of Transportation (GDOT) and South Carolina Department of Transportation (SCDOT). MPO partners include: PCC, TCC and CAC. Other key partners and stakeholders shall include, but not be limited to, local historic districts and boards, Fort Gordon army installation, etc. e) The CONSULTANT may consider that venues for public involvement, education and outreach might include: Community Workshops/Meetings; Speaker Bureaus; Participation in Community Events, e.g., Arts in the Heart; Neighborhood Associations; Town Hall Meetings; and, Transit Hubs/Interchanges. f) The CONSULTANT will ensure that all presentations made to ARTS and its subcommittees, whether oral or using media (e.g. PowerPoint), include an education component to ensure that PC, TAC and CAC members are afforded adequate background and context for the information they are being provided and/or decisions they are being asked to make. g) The CONSULTANT, along with ARTS staff, will conduct an evaluation of the public outreach and educational activities of the 2045 MTP update. The results of the review will evaluate how effectively the public has been educated, informed, and encouraged to actively participate in the 2045 MTP update process, as well as to obtain feedback on improving and increasing the effectiveness of future public participation efforts. Task #4 Deliverables: Public Involvement, Education and Outreach • Technical Report #1 (Update): Public Participation Strategy, Process and Outcomes 9 10. TASK #5: REFINE GOALS, OBJECTIVES AND MEASURES OF EFFECTIVENESS/PERFORMANCE INDICATORS The purpose of this task is to refine and identify the 2045 MTP Goals, Objectives and Measures of Effectiveness (GOMs). GOMs contained in the 2040 MTP and identified during the initial 2045 MTP update public meetings will be re-evaluated, and objectives and performance measures determined. The CONSULTANT will research, consider, document and apply GOMs “best practices” from other MPOs nationwide to identify alternatives to traditional congestion measures such as volume/capacity and Level of Service (LOS) that attempt to “solve congestion.” Task #5 to commence no earlier than six (6) months after the Notice to Proceed and to be completed no later than nine (9) months after the Notice to Proceed. The update process will consider a wide range of social, mobility, freight, safety, infrastructure, environmental, energy, and economic factors to determine and implement new and innovative transportation system performance measures that de-emphasize traditional road “congestion” in lieu of broader desirable transportation outcomes. Accessing datasets such as the Regional Integrated Transportation Information System (RITIS) and National Performance Management Research Data Set (NPMRDS) or AirSage data may provide additional input in GOMs development. As a minimum, GOMs developed will address MAP-21 and the FAST Act established national performance goals for Federal highway programs: • Safety - To achieve a significant reduction in traffic fatalities and serious injuries on public roads; • Infrastructure Condition - To maintain the highway infrastructure asset system in a state of good repair; • Congestion Reduction - To achieve a significant reduction in congestion on the National Highway System (“NHS”); • System Reliability - To improve the efficiency of the surface transportation system; • Freight Movement and Economic Vitality - To improve the national freight network, strengthen the ability of rural communities to access national and international trade markets, and support regional economic development; • Environmental Sustainability - To enhance the performance of the transportation system while protecting and enhancing the natural environment including impacts to air quality; and • Reduced Project Delivery Delays - To reduce project costs, promote jobs and the economy, and expedite the movement of people and goods by accelerating project completion through eliminating delays in the project development and delivery process, including reducing regulatory burdens and improving agencies’ work practices. a) The CONSULTANT will ensure that GOMs of the 2045 MTP incorporate full consideration of the FAST Act planning factors and other associated regulations. This development will require strong public input to ensure adopted GOMs address perceived areas of need or deficiency. b) The CONSULTANT will address possible impacts of transportation policy decisions on land use and development. This will include impacts from pedestrian; bicycle; other non-motorized transportation; transit; extreme weather; freight; greenways; and other transportation options are fully considered and incorporated. The CONSULTANT will consider new and emerging 10 areas such as automobile fleet electrification, ride/car sharing (motorized and non-motorized), and automation. c) The CONSULTANT shall be responsible for obtaining and compiling ideas from the ARTS PC, TCC and CAC, and, the public. The CONSULTANT will also review applicable GDOT and SCDOT plans and consider any other corridor studies performed in the ARTS planning area in order to ensure consistency. d) Based on the recommended goals and objectives, the CONSULTANT will review the measures of effectiveness. This review will permit the CONSULTANT to give an opinion on an existing project prioritization tool used to rank transportation projects in the South Carolina region of the ARTS Planning Area. Consideration of any revision of the measures of effectiveness, the CONSULTANT will provide a realistic point of view and consider the availability of data and/or the requirements for the collection of the data to be used in evaluating the measures. e) The CONSULTANT will work with ARTS staff to develop a clear and defensible approach to project prioritization, documentation, partner process guidance/education, and recommend and develop a spreadsheet or database program to implement, create reports and maps. The project prioritization tool/s developed must have the capability of customization to meet GDOTs and SCDOT’s project ranking requirements which may differ from each other. f) The prioritization process will reflect ‘best practice’ prioritization resources available at GDOT and/or SCDOT. The prioritization process will consider GOMs, project readiness, type of funding required versus available, economic benefit analysis and other metrics as recommended by the CONSULTANT for consideration. Task #5 Deliverables: Develop Goals, Objectives and Measures of Effectiveness • Technical Report #3: Description of the development of goals, objectives and measures of effectiveness/performance indicators • Technical Report #4: Robust project prioritization process and tool/s 11. TASK #6: YEAR 2045 TRANSPORTATION NEEDS ASSESSMENT/PLAN The CONSULTANT shall conduct a future year (2045) transportation system needs assessment. The purpose of this task is to develop a MTP that incorporates the deficiencies of the Existing & Committed (E+C) transportation facilities (including major roadways, transit, public transportation facilities, intercity bus facilities and operators, multimodal and intermodal facilities, employer-based commuting programs, nonmotorized transportation facilities and intermodal connectors) in coping with transportation demands in 2045. In addition, the CONSULTANT will develop a list of ranked/prioritized transportation needs/projects. Task #6 to commence no earlier than seven (7) months after the Notice to Proceed and to be completed no later than nine (9) months after the Notice to Proceed. a) The CONSULTANT shall analyze a highway and transit assignment to the regional E+C Network with the 2045 socioeconomic data to determine the deficiencies on the highway and transit networks that will occur by the Year 2045. This will represent the “Do nothing alternative” since the E+C network includes committed improvements in the latest TIP but not beyond that. 11 b) The CONSULTANT must ensure that the needs assessment includes multi-modal solutions, such as: New bus routes; Improvements to existing transit corridors; ITS strategies and applications; Pedestrian walkways; Greenways and bikeway facilities; Transportation disadvantaged services; Intermodal linkage and access needs; Complete Streets designs; Freight related transportation improvements; Traffic Signal System Review; and, Arterial intersection improvements. c) The CONSULTANT will delineate linkage between land use and transportation infrastructures. The CONSULTANT shall examine and explore urban design guidelines, development strategies and financial incentives that support the linkage between land use and transportation planning. d) The CONSULTANT shall identify major freight and goods generator facilities, evaluate truck traffic between these facilities and the ARTS planning area. The CONSULTANT shall recommend appropriate transportation improvement projects, which would improve freight and goods movements over the life of the Plan and include these projects in the Needs Assessment. e) The CONSULTANT shall identify areas in the transportation system where TSM&O strategies would be applicable and beneficial. The CONSULTANT shall recommend the type of ITS application(s) appropriate for each situation. The CONSULTANT shall recommend appropriate transportation improvement projects and include these projects in the Needs Assessment. f) The MTP will provide for an integrated transportation system to enhance the efficiency of freight movement on the surface transportation network. The CONSULTANT shall address freight and goods movement concerns through inclusion of a variety of surface transportation projects focused on improving truck-mediated goods movement throughout the County. g) The CONSULTANT shall review the Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012) and in cooperation with ARTS staff, shall estimate an appropriate LOS for the existing bikeways and sidewalks. The needs plan should focus on improving and enhancing LOS for areas especially around schools, major traffic generators, transit stops/ stations and other locations identified by the CONSULTANT. h) The CONSULTANT shall examine existing roadway conditions as they relate to bicycle and pedestrian travel, and propose facility improvements to enhance mobility and safety of pedestrians and bikers. The CONSULTANT shall examine the proposed Greenway Plan and recommend additional extensions to this plan to meet Year 2045 travel demand. i) The CONSULTANT shall identify steps and activities to encourage the usage of bicycle and pedestrian modes of transportation. This may include documenting the health benefits of more active choices such as walking and biking, distributing safety pamphlets, increasing awareness in public school systems and private schools in the ARTS planning area. j) The CONSULTANT shall identify strategies to mitigate the potential impact of the new transportation infrastructure recommended in the needs assessment on wetlands, cultural (historical/archeological) resources, water resource, threatened and endangered species habitat and other environmentally sensitive subjects. Costs for the identified environmental mitigation strategies should be considered in the overall project costs. 12 Deliverables Task #5: Year 2045 Transportation Needs Assessment/Plan • Technical Report #5: Transportation Needs Assessment/Plan 12. TASK #7: FINANCIAL RESOURCES AND FEASIBILITY PLAN The CONSULTANT shall develop a Financial Resources deliverable from the base year, 2020, through to the horizon year, 2045. The Financial Resources deliverable will describe revenue projections and assumptions supporting the projections. The purpose of this task is to ensure that the recommended projects, programs, and studies considered for inclusion in the MTP can be implemented utilizing the funding that can reasonably be expected to be available within the time period of the MTP. Task #7 to commence no earlier than seven (7) months after the Notice to Proceed and to be completed no later than nine (9) months after the Notice to Proceed. This analysis will demonstrate the accumulation and aggregation of information regarding existing and projected funding sources for modifications outlined in the Year 2045 Needs Plan that shall be used in the development of the Year 2045 Cost Feasible Plan. This task (crucial to the accuracy of the financially feasible plan development) will be led by the CONSULTANT. However, the CONSULTANT shall use any data available from ARTS, GDOT, SCDOT and other agencies involved in planning and funding of transportation projects. The funding available for new projects is the difference between the funds reasonably expected to be available for transportation modifications minus the funds required to construct committed projects and those funds required to operate and maintain the transportation system. This difference shall be the funding available to develop the Year 2045 MTP Cost Feasible Plan. a) Early in the process, the CONSULTANT shall obtain historical financial information and identify potential project funding opportunities relative to the funding of transportation services within the ARTS planning area. This may involve obtaining financial data from Federal, GDOT, SCDOT, local agencies, ARTS, and other agencies involved in planning and funding of transportation projects. The CONSULTANT shall identify funding eligibility for each source used in the plan. b) The CONSULTANT shall investigate alternative funding sources such as bonds, transit fares, tolls, special taxing districts, Special-Purpose Local-Option Sales Tax (SPLOST), impact fees, user fees, and local option gas taxes. All necessary financial resources from public and private sources that are reasonably expected to be made available to carry out the transportation plan shall be identified. Evaluating the financial availability of potential funds will assist with the selection of projects that are included in the MTP. The CONSULTANT will develop a consistent, straightforward methodology for potential use by ARTS in the future. c) As alternative scenarios are developed and refined the CONSULTANT shall confirm and document revenues and costs related to system operations and maintenance activities covered in the MTP. The financial plan shall contain system-level estimates of costs and revenue sources that are reasonably expected to be available to operate and maintain Federal-aid highways and public transportation. The project costs for each will then be compared to the available and projected revenues. All proposed improvements should include detailed design concept, scope, and estimated engineering and construction costs in year of expenditure dollars. The fiscal constraint will be transparently demonstrated in the 2045 MTP. 13 d) The CONSULTANT should analyze public input data collected throughout the planning process to develop potential funding priorities. The CONSULTANT and ARTS staff should work together to communicate the relative costs and benefits of investing in various modes, such as via comparisons of person-capacity per project type, or other measures. e) The CONSULTANT shall forecast potential financial resources for interim and horizon years that can be reasonably anticipated as potential funding for future MPO project implementation during the time frame of the recommended MTP, as follows; short term (2020-2025); mid- term (2026-2035); and, long-term (2036-2045) to build transportation improvements as documented in the Needs Assessment. f) The CONSULTANT shall analyze the gap between the funding and other resources required to fully implement proposed projects and the resources reasonably forecast to be available. The CONSULTANT shall analyze whether the gap between resources needed for improvements and resources available for improvements is forecast to become larger or smaller over the time period of the plan. The CONSULTANT must include a plan of action describing the steps necessary to enact, ensure the availability and commitment of the identified funding sources. g) The CONSULTANT shall carefully review, identify and confirm with the responsible agency the types of projects that may be funded or not with a given fund type. This information should be used in the project prioritization process. h) The CONSULTANT shall identify ways to reduce the need for costly transportation improvements, such as land use policies, traffic signal system review, and ways to increase funding for transportation improvements, including funding for motorized and non-motorized systems. ARTS is interested in comparing the cost of these strategies relative to the likelihood of meeting forecast transportation needs. i) The CONSULTANT shall use an inflation rate for revenue and cost estimates to reflect year of expenditure dollars based on reasonable financial principles and information. Task #7 Deliverables: Financial Resources and Feasibility • A preliminary financial resources summary should be provided early in the planning process to support outreach activities and scenario planning. • Conduct a one day financial resources planning module for ARTS staff. • Technical Report #6: Financial plan which includes a fiscally constrained project list for the final preferred scenario. The Financial Plan will also include a list of unfunded projects. 13. TASK #8: DOCUMENT PREPARATION, DRAFT 2045 MTP AND FINAL 2045 METROPOLITAN TRANSPORTATION PLAN The documentation of the MTP is a key part of the overall process. It is important that the entire work effort be well documented. This documentation not only provides the identification of the recommended transportation system improvements for the ARTS planning area through the horizon year (2045) but outlines the processes that lead to the development of each recommendation. The draft and final 2045 MTP documents will be written in a manner that will allow the average citizen of the community to understand the MTP process and the recommendations contained therein. a) The CONSULTANT will ensure that a Draft 2045 MTP is ready for review by TAC and CAC in February 2020. The CONSULTANT will ensure that a Draft 2045 MTP is ready for review 14 by PC in March 2020. Fifteen (15) business days prior to review by TAC and CAC the CONSULTANT must submit the Draft 2045 MTP for internal review by ARTS and our Federal partners. b) The CONSULTANT will ensure that a Final 2045 MTP is ready for adoption by TAC and CAC in May 2020. The CONSULTANT will ensure that a Final 2045 MTP is ready for adoption by PC in August 2020. Fifteen (15) business days prior to review by TAC and CAC the CONSULTANT must submit the Final 2045 MTP for internal review by ARTS and our Federal partners. c) The CONSULTANT shall ensure that all final documents and maps are posted online, available for distribution and made available through ARTS no later than 90 days after adoption by TAC, CAC and/or PC. d) The CONSULTANT shall provide to ARTS thirty-five (35) clean, single-sided/loose-leaf, full color paper original and Adobe Portable Data File (.pdf), InDesign and Microsoft Word electronic versions of all materials presented. All deliveries will also be provided in an editable electronic format such as Microsoft Word, InDesign or approved equal. e) The CONSULTANT shall provide to ARTS thirty-five (35) clean, single-sided/loose-leaf, full color paper copy of GIS maps and a .pdf copy of all maps. This is in addition to an electronic copy of GIS maps produced along with associated layers and/or shapefiles. f) The CONSULTANT shall prepare thirty-five (35) copies of the Draft 2045 MTP suitable for public distribution, and one unbound, reproducible document; and one copy in electronic format will be submitted to ARTS for their review and recommendation for approval by PC. Because revisions to the draft plan may be required at several points, it shall be printed and bound in a format that will allow changes without complete reprinting. g) Thirty-five (35) copies of all PowerPoint presentations shall be provided to ARTS and posted on the 2045 MTP website. The 2045 MTP website shall include an accommodation to collect public comments. h) Upon approval of the Draft Final Plan by PC, the CONSULTANT will prepare a Final Plan document incorporating all revisions and comments from the Draft. Thirty-five (35) copies shall be supplied to ARTS for distribution. This document should be a stand-alone document and provided in a three-ring binder. i) The CONSULTANT shall prepare a summary report of twenty (20) or fewer pages to accompany the final report. This summary report shall document the major steps and final results of the long-range transportation plan process. j) The consultant shall prepare one hundred (100) copies of a separate “Citizen’s Guide to the 2045 ARTS Metropolitan Transportation Plan,” based on the goals and objectives of the plan, that is easily understood by agencies and members of the public that may not be familiar with transportation planning. All GIS data and shapefiles, traffic data, accident/crash and intersection data, spatial schematics maps, visualization graphics, and all other related documents produced with federal funds under this Scope of Services shall be provided to the APDD editable electronic versions at the conclusion of this Project. Graphics, mapping, databases, etc., outside of Microsoft Office, ESRI GIS, Adobe 15 Acrobat or equal will be provided in a software format agreed upon by the CONSULTANT and the Client. This Scope of Services only represents the minimum requirements. However, the expectation is that the selected CONSULTANT will adhere to standards of best practices or transportation planning and engineering and to exceed expectations by utilizing their expertise and transportation planning experience to expand upon the minimum requirements. 14. INDEMNIFICATION AND INSURANCE The offerer shall carry professional/public liability insurance coverage in the amount of One Million ($1,000,000), covering itself and all of its employees and agents, and shall indemnify and hold harmless the City of Augusta and their representatives and employees, from any claim, demands, actions, cause for actions, and liability arising from any act or non-act, or the commission or omission of any act of the offerer, its employees, agents and/or assigns while under the terms of the contract. Federal Metropolitan Planning (PL) Fund Application Form NAME OF STUDY: Metropolitan Transportation Plan 2045_____ PHASE: __1 of 1_____ MPO: ___Augusta Regional Transportation Study (ARTS) ________________________________ CONTACT (Name, Phone, Email): _Mary Elizabeth Burgess, 706.821.1131, MBurgess@augustaga.gov PROJECT START DATE: ____April 2019__________ PROJECT END DATE: _September 2020____ IS PROJECT UPWP/TIP APPROVED: _ YES_______ IF NO, AMENDMENT NEEDED? ______________ PREVIOUS WORK ON PROJECT: _2040 Long Range Transportation Plan ___________ DESCRIPTION OF PROJECT BACKGROUND, NEED & GOALS: _Augusta-Richmond County MPO/ARTS is tasked with compliance with the federally mandated 3C (cooperative, comprehensive, continuous) planning process to create a multimodal performance transportation plan for the ARTS region. This region is bi state and includes portions or all of the following jurisdictions: Columbia County, GA, Augusta-Richmond County, GA, Edgefield County, SC, and Aiken County, SC. In order to reach compliance, the Metropolitan Transportation Plan (MTP) is updated every five years and must meet the requirements of Moving Ahead for Progress in the 21st Century (MAP-21) Act, the Fixing America’s Surface Transportation (FAST)Act and current federal guidance and regulations. This plan also assists GDOT by providing data for the Transit Demand Model (TDM). This plan will include both short and long term strategies and tasks to progress the development of a thriving and efficient integrated intermodal transportation system that moves people and goods throughout the ARTS area and beyond. COST DESCRIPTION (contract, staff, purchase data costs, etc.): _MPO/ARTS will be contracting the completion of this plan to a private consultant. The scope of services has been approved by the Citizen’s Advisory Committee, Technical Coordinating Committee and the Policy Committee. _____________________________________________________________________________________ _____________________________________________________________________________________ ___$216,000___________(_61.71%) ___$54,000 Richmond Co ( 15.43 %) ___$80,000 Aiken Co___ (22.86%) _________________ PL FUNDS: LOCAL MATCH (CASH): LOCAL MATCH (CASH): TOTAL COST: __$350,000___________ MAPS/IMAGES OF PROJECT: N/A Attach scope, fee proposal, MPO Policy Board matching funds resolution, or any other Information. Please find the attached Scope of Services for this project. SCOPE OF SERVICES FOR THE AUGUSTA REGIONAL TRANSPORTATION STUDY 2045 METROPOLITAN TRANSPORTATION PLAN UPDATE – PERFORMANCE BASED MULTIMODAL TRANSPORTATION PLAN REQUEST FOR PROPOSAL Prepared by Augusta Regional Transportation Study Metropolitan Planning Organization 535 Telfair Street, Suite 300 Augusta, GA 30901 November 2018 1 1. SCOPE OF PROPOSAL Augusta Regional Transportation Study (ARTS) is requesting proposals to develop a Metropolitan Transportation Plan (MTP) Update. All proposals submitted must be complete and convey all of the information requested. If the proposal fails to conform to the essential requirements of this Request for Proposal (RFP), ARTS and ARTS alone will be the judge as to whether that variance is significant enough to consider the RFP non-responsive and therefore not considered for award. 2. REQUEST FOR PROPOSAL PURPOSE This RFP provides interested offerors with sufficient information to enable them to prepare and submit written proposals for consideration by ARTS to develop a MTP Update for the ARTS planning area. This project is funded by Federal Planning (PL) funds from the Federal Highway Administration (FHWA), Georgia Department of Transportation (GDOT) and, South Carolina Department of Transportation (SCDOT). You are asked to provide a written description of how your firm proposes to complete the MTP update. The proposed scope of work shall not exceed 30 (thirty) double-sided pages in length, including any illustrations (but excluding cover letter, required forms, appendices, Team Qualifications and Project Team Member Resumes). The scope should outline the project tasks or elements and a time schedule for completion of each task and the entire project. The successful bidder shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the MTP update as per the scope of services outlined below. 3. PROJECT OVERVIEW The Augusta-Richmond County Planning Commission (ARCPC) issues this RFP to consulting firms (the CONSULTANT) interested in providing professional services for updating the ARTS MTP. The purpose of the MTP is to promote a safe and efficient transportation system to serve future year transportation needs. Meeting this objective the MTP must be the result of a continuing, cooperative and comprehensive (3C) transportation planning process. The MTP will use 2020 as a base year and 2045 as the horizon year and document the assessment of multimodal transportation facilities, services, financial and policy needs over the next 25 years. Federal and state statutes govern the requirements for long-range transportation planning updates and are incorporated in this Scope of Services. The MTP must be ‘financially constrained’ and be updated in accordance with metropolitan transportation planning regulations contained in 23 CFR Part 450, Subpart C. The development and content of the MTP should, at a minimum, conform to the requirements and principles contained in: 1) 23 CFR Part 450.322; 2) 23 CFR Part 450.306; 3) 23 CFR Part 450.316; and, 4) FAST Act – Fixing America’s Surface Transportation Act of 2015. 4. ABOUT ARTS ARTS is a bi-state Metropolitan Planning Organization (MPO) covering the Augusta-Richmond County, GA; and, Aiken County, SC urbanized areas. ARTS planning area covers an approximate land area of 793 square miles with population of 511,686 (US Census 2010). The ARTS planning area includes: Richmond County, and the Cities of Hephzibah and Blythe in Georgia; the Fort Gordon Military Reservation; parts of Columbia County, including the City of Grovetown; and, 2 parts of Aiken and Edgefield Counties in South Carolina, including the Cities of Aiken, North Augusta, New Ellenton and Burnettown. MPOs are established in urbanized areas of 50,000 population or more in order to meet Federal requirements for obtaining and expending Federal transportation funds. MPOs strive for regional cooperation in the transportation planning process through coordinated planning and policy making. The ARTS MPO as a federally-designated agency is responsible for making policy about local transportation and deciding how to spend Federal funds on transportation projects within the ARTS planning area. The ARTS MPO functions within a Transportation Management Area (TMA). TMAs (designated by the US Secretary of Transportation) are urbanized areas with a population of more than 200,000 persons. TMAs enable MPOs play a larger role in resolving complex transportation planning issues (i.e., adopting the 3C planning process) within their jurisdictions. ARTS is charged with executing the 3C planning process to achieve a comprehensive performance-based multimodal transportation plan for the ARTS planning area. An additional role of ARTS is to determine how to prioritize the available funds to address overall mobility and best meet the transportation needs and aspirations of residents, businesses and visitors. ARTS is required to update the MTP every five years including providing GDOT with data to update the Travel Demand Model (TDM). The 2040 MTP update (Transportation Vision 2040) was adopted in September 2015. The next update, i.e., 2045 MTP is scheduled for adoption in September 2020. 5. PROJECT OBJECTIVES AND EXPECTED TECHNICAL REPORTS Produce an ARTS MTP which will: • Extend the horizon year to 2045; • Validate ARTS Travel Demand Model; • Comply with Federal regulations; • Signify a comprehensive performance-based multimodal transportation plan; • Incorporate a continuing, cooperative and comprehensive transportation planning (3-C) process; • Reflect meaningful public from all population groups; and, • Include a realistic financial plan (i.e., be fiscally constrained). The following Technical Reports are the minimum expected deliverables from the MTP update: • Technical Report #1: Public Participation Strategy, Process and Outcomes • Technical Report #2: Document review of data pertaining to ARTS multimodal transportation system • Technical Report #3: Description of the development of goals, objectives and measures of effectiveness/performance indicators • Technical Report #4: Robust project prioritization tool/process • Technical Report #5: Transportation Needs Assessment/Plan • Technical Report #6: Financial plan which includes a fiscally constrained project list for the final preferred scenario 3 6. TASK #1 – PROJECT ADMINISTRATION AND PROJECT KICKOFF The CONSULTANT will assign a single person to serve through the life of the contract as CONSULTANT Project Manager (CONSULTANT PM). ARTS will assign a Project Manager (PM) to work closely with the CONSULTANT PM. The overall update process and policy decisions will be guided by ARTS and its committees and subcommittees. a) The CONSULTANT and ARTS staff will host a project kick-off meeting no more than two (2) weeks after the Notice to Proceed letter. The Kick-off meeting will be held at the ARTS offices in Augusta GA at a date and time satisfactory to both parties. The purpose of the project Kick-off meeting is to: 1) introduce both teams; 2) understand the project background; 3) understand the expected quality of deliverables; 4) understand what needs to be done; and, 5) agree on how both teams can work together effectively. b) The CONSULTANT PM is responsible for overall project management necessary to ensure the satisfactory completion of 2045 MTP, on-time and on-budget, and in accordance with the scope of services. The CONSULTANT PM will be responsible for developing and adhering to a schedule that allows the submission of a Draft 2045 MTP no later than December 2019 and a Final 2045 MTP submitted no later than April 2020. c) The CONSULTANT will develop an operations plan for completing the MTP within two (2) weeks of the Notice to Proceed letter. The operations plan will include: 1) Detailed listing of the activities necessary to complete the MTP; 2) Schedule for each activity; 3) Identification of who will be responsible for the activity; and, 3) Total resources required to complete the activity. The operations plan developed will be reviewed by the FHWA, GDOT, SCDOT and ARTS. Once approved the operations plan will then become the overall management control document for completing the MTP process. d) The CONSULTANT shall complete a draft 2045 MTP no later than December 2019 to allow for public review, workshops and presentations to ARTS committees, constituents and stakeholders. ARTS will provide information on scheduled meetings, activities, and deadlines which impact the MTP update effort and will inform the CONSULTANT of any schedule changes. e) ARTS committees include: Policy Committee (PC) made up of elected and appointed officials: Technical Coordinating Committee (TCC) comprised of administrators, planning directors, and transportation engineers from local governments and transportation related agencies; Citizens Advisory Committee (CAC) comprised of citizens representing geographic areas within the ARTS planning area; and, the South Carolina Subcommittee made up of locally elected officials. f) Scheduled meetings within the proposed project execution period of the PC are during the months of June, September and December 2019, and March, June, September 2020; TCC and CAC during May, August, November 2019, and February, May and August 2020. South Carolina Subcommittee meets on an as needed basis. Meetings of any ARTS committee will be important milestones for maintaining project schedule. The CONSULTANT must be prepared to be present (and answer questions or give a presentation if requested) at ARTS committee meetings. 4 g) The CONSULTANT will maintain and update the time schedule for completing each of the required tasks. The CONSULTANT is responsible for notification to ARTS staff of all proposed changes to the project schedule for approval. h) The CONSULTANT is required to prepare and maintain a project schedule, indicating the time frame for the project. At a minimum the project schedule must include: a) Dates for all deliverables; b) Activity start and completion dates; c) Milestones important to maintaining the project schedule; and, 4) Steering Committee meetings. Task #1 Project Administration Deliverables: • Project Kick-off Meeting with ARTS staff and CONSULTANT • Operations Plan/ Project Schedule • Monthly Progress Reports and Figures • Monthly invoices with supportive information to account for the invoices 7. TASK #2 – PUBLIC INVOLVEMENT, EDUCATION AND OUTREACH (PART 1) Preparation of the 2045 MTP will involve extensive public involvement and public meetings. Public participation is a critical component of this process to ensure a continuing, cooperative and comprehensive Metropolitan Transportation Planning process as well as community ownership of the 2045 MTP. Outputs of the final 2045 MTP process must reflect robust engagement with all planning partners throughout. The CONSULTANT will support a public involvement program that ensures the residents of the ARTS planning area are aware of, actively participate in, and are engaged to the maximum extent possible. The 2045 MTP update is the “public’s plan”, so input from as many population groups is very important part of the plan development. a) The CONSULTANT shall undertake outreach efforts within the ARTS planning area. The CONSULTANT shall work together with ARTS staff in conducting various Public Involvement, Education and Outreach activities in the ARTS planning area. b) The CONSULTANT will be guided in the deployment of public outreach activities by the ARTS Public Participation Plan Update (PPP) (Adopted December 2017). The CONSULTANT may use alongside the PPP other public outreach strategies identified here http://mpotransportationoutreachplanner.org/mpotop/strategies as a resource to ensure that all groups, in particular, traditionally under-represented population groups are included in the planning process. c) The CONSULTANT with input from ARTS staff shall create a theme, logo and branding consistent with the 2045 MTP. The CONSULTANT shall use the ARTS logo on all materials such as, but are not limited to: brochures, fact sheets, informational booklets, and flyers. d) Under the guidance of ARTS staff the CONSULTANT shall create education and outreach materials and publications that inform the public about the MTP update and ways to provide input. In addition to the ARTS logo and MTP theme/logo; the ARTS website, phone number, social media accounts, and other appropriate information must be included on all outreach materials. 5 e) The CONSULTANT will translate any public outreach material, as a minimum into Spanish. However, ARTS staff will work with the CONSULTANT to determine which outreach documents are translated and the language/s required. f) The City of Augusta will host the 2045 MTP website as a page on www.augustaga.gov and will be responsible for the management and maintenance of that page. The CONSULTANT will be responsible for purchasing a website domain to redirect to the main MTP webpage on the City of Augusta website. The CONSULTANT will work with ARTS staff to produce content, graphics, short videos, pictures, and infographics for placement on the ARTS and MTP websites as well as social media platforms, such as Twitter, Facebook, YouTube, and Instagram. The CONSULTANT will, in conjunction with ARTS decide which social media opportunities should be pursued to maximize their effective use. g) The CONSULTANT under the guidance of ARTS will develop and post an online interactive map of the ARTS planning area. The map will allow the public to click on an area on the map and leave comments, concerns and suggestions as to their thoughts on transportation in the ARTS planning area. h) The CONSULTANT together with ARTS will host four public outreach meetings no later than three (3) months after the Notice to Proceed Letter. One venue in each of the four county ARTS Planning Area will be selected to host each meeting. Meeting objective is to outline the MTP update process to gain initial insight into the public’s thoughts on transportation options and desired goals of the MTP update. Task #2 Deliverables: Public Involvement, Education and Outreach (Part 1) • Technical Report #1: Public outlook towards MTP process, potential goals and transportation in the ARTS planning area • MTP theme, slogan and branding • MTP website/domain purchase and development of content, graphics, short videos, pictures, and infographics for MTP website • Interactive map for the 2045 MTP 8. TASK #3: DATA COLLECTION AND DEVELOPMENT The CONSULTANT shall collect, compile and review all documents and data pertaining to ARTS multimodal transportation system and existing and forecast travel activities in the area. Data collection and development to be completed within four (4) months of the Notice to Proceed letter. These documents may include, but are not limited to reports, studies, academic literature, state and Federal statutes, programs and data that pertain to the ARTS planning area transportation system, including best practices. The following documents will be made available to the CONSULTANT as part of the document review process: • Aiken County Bicycle and Pedestrian Plan (2012) • ARTS 2040 Metropolitan Transportation Plan (MTP), adopted September 2015 • ARTS Advanced Transportation Management System (ATMS) Master Plan (2013) • ARTS Congestion Management Process (CMP) Update (2019) • ARTS FY 2017-2022 Transportation Improvement Program (TIP) • ARTS Public Participation Plan Update (2017) • Augusta Public Transit (APT) – Comprehensive Operational Analysis (2017) 6 • Augusta Regional Freight Profile (2008) • Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012) • Augusta-Richmond Comprehensive Plan (2018) • Best Friend Express Transit Development Plan (2017) • City of Aiken Comprehensive Plan (2017) • City of Grovetown Comprehensive Plan (2016) • City of North Augusta Comprehensive Plan (2017) • Dougherty Road Corridor Study (2013) • Georgia Statewide Strategic Transportation Plan (SSTP) • Lower Savannah Council of Governments Comprehensive Economic Development Strategy (2017) • Northside Transportation Study (2012) • Realizing the City: The Augusta Sustainable Development Agenda (ASDA) (2010) • Reclaiming Historic Harrisburg (2011) • SC 19 (Edgefield Highway) Corridor Study (2014) • SCDOT Statewide Multi-Modal Plan (2014) • The 2013 Augusta-Richmond County Analysis of Impediments to Fair Housing Choice (2013) • Transportation Management Area (TMA) Certification Review (2016) • US 1/US 78 Corridor Study (2012) • Westobou: A Shared Vision Master Plan (2009) • Whiskey Road Corridor Study (2017) The CONSULTANT shall review and summarize these documents and corresponding data in terms of their impact and relevance to the MTP update, particularly state and Federal legislation and include any potential conflicts or inconsistencies that must be addressed. Data necessary to support development and measurement of the goals and objectives of the 2045 MTP update as well as required performance measures will be collected and in some cases created by the CONSULTANT. The CONSULTANT is expected to identify GIS and other mapping data needs early in the project schedule to support analysis and other MTP update tasks. The CONSULTANT is responsible for collecting relevant GIS layers, mapping and data. ARTS will provide the CONSULTANT a list of available GIS layers, maps, and data; and supply requested materials electronically, when feasible, to the CONSULTANT. Socio-Economic Data The CONSULTANT will develop base year (2020) and future year (2045) socio-economic data for the travel demand model by Traffic Analysis Zone (TAZ) for the ARTS planning area. The socio-economic data must include but is not limited to, the following data elements: population and household data; employment data; hotel/motel, school enrollment data; acreage; and future year projections. The CONSULTANT will prepare the socio-economic data according to the GDOT General Summary of Recommended Travel Demand Model Development Procedures for Consultants, MPOs, and Modelers. The socioeconomic data will be submitted to GDOT’s Modeling division on behalf of ARTS in developing the travel demand model for the ARTS planning area. Schedule for submitting data and the analysis of the data will be coordinated with GDOT’s Modeling Division. 7 Pedestrian, Bicycle and Greenways Data The pedestrian, bikeways and greenway data will be used to inventory the existing pedestrian facilities and bikeways networks within the ARTS planning area. ARTS staff will transmit to the CONSULTANT the available sidewalk and bikeway data as contained in the Aiken County Bicycle and Pedestrian Plan (2012); and, Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012). Sidewalk and bikeway data may also be provided by jurisdictions in the ARTS planning area if needed. The CONSULTANT will be responsible for ensuring that the sidewalk and bikeway data is both accurate and up to date and for suggesting corrections or modifications as necessary. The CONSULTANT shall use GIS to produce the existing pedestrian, greenways and bikeway facilities maps. The CONSULTANT shall identify on these maps major traffic generators for pedestrian and bicycle trips such as schools, recreational facilities, major employers and others. Freight Transportation Network Data The 2020 and 2045 highway network will be used to identify projects that would provide for the safe and efficient movement of freight and goods in the ARTS planning area. ARTS Staff will make available to the CONSULTANT the Augusta Regional Freight Profile Study (2008). The CONSULTANT will be responsible for ensuring that the information in Augusta Regional Freight Profile is both accurate and up to date and for suggesting corrections or modifications as necessary. Transit Data The CONSULTANT shall assemble relevant, recently completed plans and study documents to inform the development of the transit element of the MTP. The CONSULTANT shall collect Transit service data necessary to validate/calibrate the Travel Demand Model developed by GDOT. All appropriate transit data (e.g., ridership) obtained from special studies shall be reviewed and incorporated by the CONSULTANT where suitable. Transportation System Management and Operations Data The Consultant shall assemble and summarize local, regional, state and national Transportation System Management and Operations (TSM&O) initiatives, projects and studies relevant to the ARTS planning area. This data will be incorporated into the 2045 MTP, when required or practical. Task #3 Deliverables: Data Collection and Development • Technical Report #2: Document review of data pertaining to ARTS multimodal transportation system • 2020 Socio-economic dataset • 2045 Socio-economic dataset • Electronic Data Inventory 9. TASK #4 – PUBLIC INVOLVEMENT, EDUCATION AND OUTREACH (PART 2) Preparation of the 2045 MTP will involve extensive public involvement and public meetings. The second phase of the public involvement, education and outreach will be more extensive and maintains the robust engagement with all MTP partners and stakeholders. The second phase of public involvement, education and outreach will commence no later than five (5) months after the Notice to Proceed. Public involvement, education and outreach will continue on an as needed basis to a maximum of twelve (12) months after the Notice to Proceed letter. 8 a) The CONSULTANT will be required to develop a Public Participation Strategy (PPS) for the 2045 MTP development that includes use and expansion of ARTS branding efforts. PPS will be guided by Environmental Justice/Title VI requirements. b) The CONSULTANT will provide and use web based technology and surveys for seeking public input and interactively capturing public comment throughout the MTP Update public involvement process. Hard copies of surveys and comment forms etc., will be made available to the public as needed. c) The CONSULTANT will work with ARTS Staff to prepare all materials, documents, websites, social media, videos and products associated with the development of MTP update and the public outreach efforts so that they will be in compliance with the Americans with Disabilities Act, 1990. d) The CONSULTANT together with ARTS staff will ensure outreach and engagement efforts with key partners and stakeholders. Those partners and stakeholders should at a minimum include: Federal partners such as the Federal Highway Administration (FHWA); Federal Transit Administration (FTA), Georgia Department of Transportation (GDOT) and South Carolina Department of Transportation (SCDOT). MPO partners include: PCC, TCC and CAC. Other key partners and stakeholders shall include, but not be limited to, local historic districts and boards, Fort Gordon army installation, etc. e) The CONSULTANT may consider that venues for public involvement, education and outreach might include: Community Workshops/Meetings; Speaker Bureaus; Participation in Community Events, e.g., Arts in the Heart; Neighborhood Associations; Town Hall Meetings; and, Transit Hubs/Interchanges. f) The CONSULTANT will ensure that all presentations made to ARTS and its subcommittees, whether oral or using media (e.g. PowerPoint), include an education component to ensure that PC, TAC and CAC members are afforded adequate background and context for the information they are being provided and/or decisions they are being asked to make. g) The CONSULTANT, along with ARTS staff, will conduct an evaluation of the public outreach and educational activities of the 2045 MTP update. The results of the review will evaluate how effectively the public has been educated, informed, and encouraged to actively participate in the 2045 MTP update process, as well as to obtain feedback on improving and increasing the effectiveness of future public participation efforts. Task #4 Deliverables: Public Involvement, Education and Outreach • Technical Report #1 (Update): Public Participation Strategy, Process and Outcomes 10. TASK #5: REFINE GOALS, OBJECTIVES AND MEASURES OF EFFECTIVENESS/PERFORMANCE INDICATORS The purpose of this task is to refine and identify the 2045 MTP Goals, Objectives and Measures of Effectiveness (GOMs). GOMs contained in the 2040 MTP and identified during the initial 2045 MTP update public meetings will be re-evaluated, and objectives and performance measures determined. The CONSULTANT will research, consider, document and apply GOMs “best practices” from other MPOs nationwide to identify alternatives to traditional congestion measures such as volume/capacity and Level of Service (LOS) that attempt to “solve congestion.” Task #5 9 to commence no earlier than six (6) months after the Notice to Proceed and to be completed no later than nine (9) months after the Notice to Proceed. The update process will consider a wide range of social, mobility, freight, safety, infrastructure, environmental, energy, and economic factors to determine and implement new and innovative transportation system performance measures that de-emphasize traditional road “congestion” in lieu of broader desirable transportation outcomes. Accessing datasets such as the Regional Integrated Transportation Information System (RITIS) and National Performance Management Research Data Set (NPMRDS) or AirSage data may provide additional input in GOMs development. As a minimum, GOMs developed will address MAP-21 and the FAST Act established national performance goals for Federal highway programs: • Safety - To achieve a significant reduction in traffic fatalities and serious injuries on public roads; • Infrastructure Condition - To maintain the highway infrastructure asset system in a state of good repair; • Congestion Reduction - To achieve a significant reduction in congestion on the National Highway System (“NHS”); • System Reliability - To improve the efficiency of the surface transportation system; • Freight Movement and Economic Vitality - To improve the national freight network, strengthen the ability of rural communities to access national and international trade markets, and support regional economic development; • Environmental Sustainability - To enhance the performance of the transportation system while protecting and enhancing the natural environment including impacts to air quality; and • Reduced Project Delivery Delays - To reduce project costs, promote jobs and the economy, and expedite the movement of people and goods by accelerating project completion through eliminating delays in the project development and delivery process, including reducing regulatory burdens and improving agencies’ work practices. a) The CONSULTANT will ensure that GOMs of the 2045 MTP incorporate full consideration of the FAST Act planning factors and other associated regulations. This development will require strong public input to ensure adopted GOMs address perceived areas of need or deficiency. b) The CONSULTANT will address possible impacts of transportation policy decisions on land use and development. This will include impacts from pedestrian; bicycle; other non-motorized transportation; transit; extreme weather; freight; greenways; and other transportation options are fully considered and incorporated. The CONSULTANT will consider new and emerging areas such as automobile fleet electrification, ride/car sharing (motorized and non-motorized), and automation. c) The CONSULTANT shall be responsible for obtaining and compiling ideas from the ARTS PC, TCC and CAC, and, the public. The CONSULTANT will also review applicable GDOT and SCDOT plans and consider any other corridor studies performed in the ARTS planning area in order to ensure consistency. d) Based on the recommended goals and objectives, the CONSULTANT will review the measures of effectiveness. Consideration of any revision of the measures of effectiveness, the 10 CONSULTANT will provide a realistic point of view and consider the availability of data and/or the requirements for the collection of the data to be used in evaluating the measures. e) The CONSULTANT will work with ARTS staff to develop a clear and defensible approach to project prioritization, documentation, partner process guidance/education, and recommend and develop a spreadsheet or database program to implement, create reports and maps. The prioritization process will reflect ‘best practice’ prioritization resources available at GDOT and/or SCDOT. The prioritization process will consider GOMs, project readiness, type of funding required versus available, economic benefit analysis and other metrics as recommended by the CONSULTANT for consideration. Task #5 Deliverables: Develop Goals, Objectives and Measures of Effectiveness • Technical Report #3: Description of the development of goals, objectives and measures of effectiveness/performance indicators • Technical Report #4: Robust project prioritization tool/process 11. TASK #6: YEAR 2045 TRANSPORTATION NEEDS ASSESSMENT/PLAN The CONSULTANT shall conduct a future year (2045) transportation system needs assessment. The purpose of this task is to develop a MTP that incorporates the deficiencies of the Existing & Committed (E+C) transportation facilities (including major roadways, transit, public transportation facilities, intercity bus facilities and operators, multimodal and intermodal facilities, employer-based commuting programs, nonmotorized transportation facilities and intermodal connectors) in coping with transportation demands in 2045. In addition, the CONSULTANT will develop a list of ranked/prioritized transportation needs/projects. Task #6 to commence no earlier than seven (7) months after the Notice to Proceed and to be completed no later than nine (9) months after the Notice to Proceed. a) The CONSULTANT shall analyze a highway and transit assignment to the regional E+C Network with the 2045 socioeconomic data to determine the deficiencies on the highway and transit networks that will occur by the Year 2045. This will represent the “Do nothing alternative” since the E+C network includes committed improvements in the latest TIP but not beyond that. b) The CONSULTANT must ensure that the needs assessment includes multi-modal solutions, such as: New bus routes; Improvements to existing transit corridors; ITS strategies and applications; Pedestrian walkways; Greenways and bikeway facilities; Transportation disadvantaged services; Intermodal linkage and access needs; Complete Streets designs; Freight related transportation improvements; Traffic Signal System Review; and, Arterial intersection improvements. c) The CONSULTANT will delineate linkage between land use and transportation infrastructures. The CONSULTANT shall examine and explore urban design guidelines, development strategies and financial incentives that support the linkage between land use and transportation planning. d) The CONSULTANT shall identify major freight and goods generator facilities, evaluate truck traffic between these facilities and the ARTS planning area. The CONSULTANT shall recommend appropriate transportation improvement projects, which would improve freight 11 and goods movements over the life of the Plan and include these projects in the Needs Assessment. e) The CONSULTANT shall identify areas in the transportation system where TSM&O strategies would be applicable and beneficial. The CONSULTANT shall recommend the type of ITS application(s) appropriate for each situation. The CONSULTANT shall recommend appropriate transportation improvement projects and include these projects in the Needs Assessment. f) The MTP will provide for an integrated transportation system to enhance the efficiency of freight movement on the surface transportation network. The CONSULTANT shall address freight and goods movement concerns through inclusion of a variety of surface transportation projects focused on improving truck-mediated goods movement throughout the County. g) The CONSULTANT shall review the Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012) and in cooperation with ARTS staff, shall estimate an appropriate LOS for the existing bikeways and sidewalks. The needs plan should focus on improving and enhancing LOS for areas especially around schools, major traffic generators, transit stops/ stations and other locations identified by the CONSULTANT. h) The CONSULTANT shall examine existing roadway conditions as they relate to bicycle and pedestrian travel, and propose facility improvements to enhance mobility and safety of pedestrians and bikers. The CONSULTANT shall examine the proposed Greenway Plan and recommend additional extensions to this plan to meet Year 2045 travel demand. i) The CONSULTANT shall identify steps and activities to encourage the usage of bicycle and pedestrian modes of transportation. This may include documenting the health benefits of more active choices such as walking and biking, distributing safety pamphlets, increasing awareness in public school systems and private schools in the ARTS planning area. j) The CONSULTANT shall identify strategies to mitigate the potential impact of the new transportation infrastructure recommended in the needs assessment on wetlands, cultural (historical/archeological) resources, water resource, threatened and endangered species habitat and other environmentally sensitive subjects. Costs for the identified environmental mitigation strategies should be considered in the overall project costs. Deliverables Task #5: Year 2045 Transportation Needs Assessment/Plan • Technical Report #5: Transportation Needs Assessment/Plan 12. TASK #7: FINANCIAL RESOURCES AND FEASIBILITY PLAN The CONSULTANT shall develop a Financial Resources deliverable from the base year, 2020, through to the horizon year, 2045. The Financial Resources deliverable will describe revenue projections and assumptions supporting the projections. The purpose of this task is to ensure that the recommended projects, programs, and studies considered for inclusion in the MTP can be implemented utilizing the funding that can reasonably be expected to be available within the time period of the MTP. Task #7 to commence no earlier than seven (7) months after the Notice to Proceed and to be completed no later than nine (9) months after the Notice to Proceed. This analysis will demonstrate the accumulation and aggregation of information regarding existing and projected funding sources for modifications outlined in the Year 2045 Needs Plan that shall 12 be used in the development of the Year 2045 Cost Feasible Plan. This task (crucial to the accuracy of the financially feasible plan development) will be led by the CONSULTANT. However, the CONSULTANT shall use any data available from ARTS, GDOT, SCDOT and other agencies involved in planning and funding of transportation projects. The funding available for new projects is the difference between the funds reasonably expected to be available for transportation modifications minus the funds required to construct committed projects and those funds required to operate and maintain the transportation system. This difference shall be the funding available to develop the Year 2045 MTP Cost Feasible Plan. a) Early in the process, the CONSULTANT shall obtain historical financial information and identify potential project funding opportunities relative to the funding of transportation services within the ARTS planning area. This may involve obtaining financial data from Federal, GDOT, SCDOT, local agencies, ARTS, and other agencies involved in planning and funding of transportation projects. The CONSULTANT shall identify funding eligibility for each source used in the plan. b) The CONSULTANT shall investigate alternative funding sources such as bonds, transit fares, tolls, special taxing districts, Special-Purpose Local-Option Sales Tax (SPLOST), impact fees, user fees, and local option gas taxes. All necessary financial resources from public and private sources that are reasonably expected to be made available to carry out the transportation plan shall be identified. Evaluating the financial availability of potential funds will assist with the selection of projects that are included in the MTP. The CONSULTANT will develop a consistent, straightforward methodology for potential use by ARTS in the future. c) As alternative scenarios are developed and refined the CONSULTANT shall confirm and document revenues and costs related to system operations and maintenance activities covered in the MTP. The financial plan shall contain system-level estimates of costs and revenue sources that are reasonably expected to be available to operate and maintain Federal-aid highways and public transportation. The project costs for each will then be compared to the available and projected revenues. All proposed improvements should include detailed design concept, scope, and estimated engineering and construction costs in year of expenditure dollars. The fiscal constraint will be transparently demonstrated in the 2045 MTP. d) The CONSULTANT should analyze public input data collected throughout the planning process to develop potential funding priorities. The CONSULTANT and ARTS staff should work together to communicate the relative costs and benefits of investing in various modes, such as via comparisons of person-capacity per project type, or other measures. e) The CONSULTANT shall forecast potential financial resources for interim and horizon years that can be reasonably anticipated as potential funding for future MPO project implementation during the time frame of the recommended MTP, as follows; short term (2020-2025); mid- term (2026-2035); and, long-term (2036-2045) to build transportation improvements as documented in the Needs Assessment. f) The CONSULTANT shall analyze the gap between the funding and other resources required to fully implement proposed projects and the resources reasonably forecast to be available. The CONSULTANT shall analyze whether the gap between resources needed for improvements and resources available for improvements is forecast to become larger or smaller over the time 13 period of the plan. The CONSULTANT must include a plan of action describing the steps necessary to enact, ensure the availability and commitment of the identified funding sources. g) The CONSULTANT shall carefully review, identify and confirm with the responsible agency the types of projects that may be funded or not with a given fund type. This information should be used in the project prioritization process. h) The CONSULTANT shall identify ways to reduce the need for costly transportation improvements, such as land use policies, traffic signal system review, and ways to increase funding for transportation improvements, including funding for motorized and non-motorized systems. ARTS is interested in comparing the cost of these strategies relative to the likelihood of meeting forecast transportation needs. i) The CONSULTANT shall use an inflation rate for revenue and cost estimates to reflect year of expenditure dollars based on reasonable financial principles and information. Task #7 Deliverables: Financial Resources and Feasibility • A preliminary financial resources summary should be provided early in the planning process to support outreach activities and scenario planning. • Conduct a one day financial resources planning module for ARTS staff. • Technical Report #6: Financial plan which includes a fiscally constrained project list for the final preferred scenario. The Financial Plan will also include a list of unfunded projects. 13. TASK #8: DOCUMENT PREPARATION, DRAFT 2045 MTP AND FINAL 2045 METROPOLITAN TRANSPORTATION PLAN The documentation of the MTP is a key part of the overall process. It is important that the entire work effort be well documented. This documentation not only provides the identification of the recommended transportation system improvements for the ARTS planning area through the horizon year (2045) but outlines the processes that lead to the development of each recommendation. The draft and final 2045 MTP documents will be written in a manner that will allow the average citizen of the community to understand the MTP process and the recommendations contained therein. a) The CONSULTANT will ensure that a Draft 2045 MTP is ready for review by TAC and CAC in February 2020. The CONSULTANT will ensure that a Draft 2045 MTP is ready for review by PC in March 2020. Fifteen (15) business days prior to review by TAC and CAC the CONSULTANT must submit the Draft 2045 MTP for internal review by ARTS and our Federal partners. b) The CONSULTANT will ensure that a Final 2045 MTP is ready for adoption by TAC and CAC in May 2020. The CONSULTANT will ensure that a Final 2045 MTP is ready for adoption by PC in August 2020. Fifteen (15) business days prior to review by TAC and CAC the CONSULTANT must submit the Final 2045 MTP for internal review by ARTS and our Federal partners. c) The CONSULTANT shall ensure that all final documents and maps are posted online, available for distribution and made available through ARTS no later than 90 days after adoption by TAC, CAC and/or PC. 14 d) The CONSULTANT shall provide to ARTS thirty-five (35) clean, single-sided/loose-leaf, full color paper original and Adobe Portable Data File (.pdf), InDesign and Microsoft Word electronic versions of all materials presented. All deliveries will also be provided in an editable electronic format such as Microsoft Word, InDesign or approved equal. e) The CONSULTANT shall provide to ARTS thirty-five (35) clean, single-sided/loose-leaf, full color paper copy of GIS maps and a .pdf copy of all maps. This is in addition to an electronic copy of GIS maps produced along with associated layers and/or shapefiles. f) The CONSULTANT shall prepare thirty-five (35) copies of the Draft 2045 MTP suitable for public distribution, and one unbound, reproducible document; and one copy in electronic format will be submitted to ARTS for their review and recommendation for approval by PC. Because revisions to the draft plan may be required at several points, it shall be printed and bound in a format that will allow changes without complete reprinting. g) Thirty-five (35) copies of all PowerPoint presentations shall be provided to ARTS and posted on the 2045 MTP website. The 2045 MTP website shall include an accommodation to collect public comments. h) Upon approval of the Draft Final Plan by PC, the CONSULTANT will prepare a Final Plan document incorporating all revisions and comments from the Draft. Thirty-five (35) copies shall be supplied to ARTS for distribution. This document should be a stand-alone document and provided in a three-ring binder. i) The CONSULTANT shall prepare a summary report of twenty (20) or fewer pages to accompany the final report. This summary report shall document the major steps and final results of the long-range transportation plan process. j) The consultant shall prepare one hundred (100) copies of a separate “Citizen’s Guide to the 2045 ARTS Metropolitan Transportation Plan,” based on the goals and objectives of the plan, that is easily understood by agencies and members of the public that may not be familiar with transportation planning. All GIS data and shapefiles, traffic data, accident/crash and intersection data, spatial schematics maps, visualization graphics, and all other related documents produced with federal funds under this Scope of Services shall be provided to the APDD editable electronic versions at the conclusion of this Project. Graphics, mapping, databases, etc., outside of Microsoft Office, ESRI GIS, Adobe Acrobat or equal will be provided in a software format agreed upon by the CONSULTANT and the Client. This Scope of Services only represents the minimum requirements. However, the expectation is that the selected CONSULTANT will adhere to standards of best practices or transportation planning and engineering and to exceed expectations by utilizing their expertise and transportation planning experience to expand upon the minimum requirements. 14. INDEMNIFICATION AND INSURANCE The offerer shall carry professional/public liability insurance coverage in the amount of One Million ($1,000,000), covering itself and all of its employees and agents, and shall indemnify and hold harmless the City of Augusta and their representatives and employees, from any claim, demands, actions, cause for actions, and liability arising from any act or non-act, or the commission 15 or omission of any act of the offerer, its employees, agents and/or assigns while under the terms of the contract. Task #1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Months Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Task 1 Project Administration/Project KickOff Task 2 Public Involvement, Education and Outreach (Part 1) Task 3 Data Collection and Development Task 4 Public Involvement, Education and Outreach (Part 2) Task 5 Refine Goals, Objectives and Measures of Effectiveness/Performance Indicators Task 6 Year 2045 Transportation Needs Assessment/Plan Task 7 Financial Resources and Feasibility Plan Task 8 Document Preparation, Draft 2045 MTP and Final 2045 MTP Draft 2045 MTP ARTS, GDOT & FHWA Draft 2045 MTP TCC & CAC Draft 2045 MTP PC Final 2045 MTP ARTS, GDOT & FHWA Final 2045 MTP TCC & CAC Final 2045 MTP PC ARTS 2045 Metropolitan Transportation Plan (MTP) Update RESOLUTION TO ATLOW AUGUSTA REG|ONAI TRANSPROTATION STUDY (ARTS) AS THE DESTGNATED METROPOUTIAN PIANNING ORGNTZATTON (MpO) TO Appty ro rHE GEoRGTA METROPOLITIAN PLANNING ORGANIZATION(GAMPO) FUNDS TO HIRE A CONSUTTANT TO COMPTETE THE METROPOLTTAN TRANSPORTATTON PLAN (MTpl 2045. WHEREAS, the Augusta Regional Transportation Study (ARTS) has been designated by the Governor of Georgia as the Metropolitan Planning Organization (MPO) for the jurisdiction including Augusta-Richmond County, GA; Columbia County, GA; Edgefield County, SC and Aiken County, SC in accordance with Federal requirements of Title 23, Section 134 of the United States Code to have a cooperative, comprehensive and continuous transportation planning process; and WHEREAS, the MPO will conduct federally-required transportation planning activities that will improve the transportation system and help coordinate the area's future growth within the above jurisdiction; WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of Transportation in accordance with the provisions of Title Vl of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will comply with Title Vl of the Civil Rights Act of 1954 and the United States Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE BE lT RESOTVED that the Augusta Regional Transportation Study confirms that local match 554,000 provided Augusta Richmond County, S8O,OO0 provided by Aiken County, SC and requests consideration to apply for 5216,000 through Georgia Metropolitan Planning Organization for to complete the Metropolitan Transportation Plan 2045: APPROVEDANDADOPTEDThis_day ot ,2O19 Authorized Official Hardie Davis, Jr., Mayor of the City of Augusta Signed, sealed and delivered this _day of , 2019 in the presence of Witness Notary Public/Notary Seal CERT!FICATE The undersigned duly qualified and acting (lof | (Title of Certifying/Attesting Officiol)( Applicont's Legol Name) certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting held 20L9. Name of Certifying/Attesting Officer (Seal) Title of Certifying/Attesting Officer Public Service Committee Meeting 2/12/2019 1:00 PM GAMPO APPLICATION MTP Department:Planning and DEvelopment Presenter:Robert Sherman, Director Caption:Approve ARTS as the MPO applying for GAMPO funding of MTP 2045. Background:Augusta-Richmond County MPO/ARTS is tasked with compliance with the federally mandated 3C (cooperative, comprehensive, continuous) planning process to create a multimodal performance transportation plan for the ARTS region. This region is bi state and includes portions or all of the following jurisdictions: Columbia County, GA, Augusta- Richmond County, GA, Edgefield County, SC, and Aiken County, SC. In order to reach compliance, the Metropolitan Transportation Plan (MTP) is updated every five years and must meet the requirements of Moving Ahead for Progress in the 21st Century (MAP-21) Act, the Fixing America’s Surface Transportation (FAST)Act and current federal guidance and regulations. This plan also assists GDOT by providing data for the Transit Demand Model (TDM). This plan will include both short and long term strategies and tasks to progress the development of a thriving and efficient integrated intermodal transportation system that moves people and goods throughout the ARTS area and beyond. Analysis:The MTP must be completed every 5 years by the MPO. Financial Impact:Total applying for: $216,00 Matching: Augusta $54,000, Aiken $80,000 Alternatives:Approve/Denty Recommendation:Approve Funds are Available in the Following Accounts: Total applying for: $216,00 Matching: Augusta $54,000, Aiken $80,000 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM REQUEST FORM Commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: second and last Tuesdays of each month - 1:00 p.m. commission/committee: (please check one and insert meeting date) Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting /L-/A- /7 Date of Meeting Date of Meeting _ Date of Meeting Date of Meeting Date of Meeting Contact Information for Individuavpresenter Making the Request: Name: Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706-t2l-1820 Fax Number: 706-821-1838E-MaiIAddress: nmorawski@augustaga.gov :t Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,soffice no later than 9:00 a.m. on the Thursday preceding the Commission or Committeemeeting of the following week. A five-minute time limit wiu be allowed for presentations. Please send this request form to the following address: Public Service Committee Meeting 2/12/2019 1:00 PM Meeting Management System Department: Presenter: Caption:Discuss a meeting management system. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting Commission Chamber - llzglz0lg ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; Hasan, Vice Chairman; Clarke, member. Absent: Hon. Fennoy, member. PUBLIC SERVICES 1. Presentation by M..william varnell regarding age limit on taxis.Item Action: Rescheduled Motions f#:"' Motion rext seconded By f"'rlilMade By Motion to refer this item to the next committee meeting in order to comprehensively analyze the age limit on Defer taxis in comparisons Commissioner Commissioner ,vvrvr with other modes of Mary Davis il H;; Passes transportation such as Uber and Lyft and look at what other cities have done in these cases. Motion Passes 3-0. 2. New Ownership Application: A.N. 19-03: A request by Michael Newsome ltem for an on premise consumption Beer License to be used in connection with Action: Billards II, LLC dba Rack and Grill II located at 3801 Mike Padgett Hwy. Approved District 8. Super District 10. Motions X::1"' Motion Text Made By seconded By MotionlYPe - ---- -'1 Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes Mary Davis Ben Hasan Passes 3-0. 3. New Ownership Application: A.N. 19-04: A request by Naveed Gojali for a ltem retail package Beer & Wine License to be used in connection with S T Food Action: Store located at3706 Mike Padgett Hwy. District 1. Super District 9. Approved Motions []j:" Motion Text Made By seconded By Motion f YPe J - -------- -'l Result Motion to A ..__^-,^ approve. Commissioner CommissionerApprove Motion passes Mary Davis Ben Hasan Passes 3-0. 4. New Application: A.N. 19-05: A request by Amy Adamo for an on premise Item consumption Liquor, Beer & Wine License to be used in connection with Action: Vance's Bakery Bar located at 901 B Broad St. District l. Super District 9. Approved Motions *j1'" Motion Texr Made By Seconded By MotionIYPe ----- -'t Result Motion to a _-_^_-^ approve. Commissioner CommissionerApprove Motion passes Mary Davis Ben Hasan Passes 3-0. 5. New Application: A.N. 19-06: A request by William M. Hatch for a Item wholesale Distilled Spirits License for Carolina Moon Distillery dba2nd City Action: Distilling Company located at #4 8th St. District 1. Super District 9. Approved Motions X:j1'" Motion Text Made By seconded By Motion r YPe - ----- -" Result Approve passes Motion to Commissioner Commissionerapprove. Mary Davis Ben Hasan Motion Passes 3-0. 6. Incidental On-Premise Alcohol Licenses: request approval of amendments to Item the Augusta, Georgia Code, Title 6, Chapter 2, Article 1, Alcoholic Beverages, Action: to include additional definitions, Incidental Alcohol licenses for beer, wine Approved and liquor, and amendments for regulating such licenses; and to waive the second reading. Motions Motionttl,m,r,rnMotion:"""" Motion Text Made By Seconded By't'ype - ----- -'I -------- -J Result Motion to a _-_--.____ approve. Commissioner CommissionerApprove ilotion passes Mary Davis Ben Hasan Passes 3-0. 7. The Planning & Development Department requests approval to amend the Item Augusta, Georgia Code, Administrative and Regulatory Fee Structure, Action: Section 2-l-3(c), so as to establish the 'Incidental Alcohol License' Approved regulatory fee, to provide an effective date, and to waive the second reading. Motions Y:j1" Motion Text Made By seconded By Motion't'ype - ----- -r -------- -'1 Result Motion to a .^-...^_-^ approve. Commissioner CommissionerApprove ilotion passes Mary Davis Ben Hasan Passes 3-0. 8. Transfer of Adult Entertainment Permit: request approval to amend the Item Augusta, Georgia Code, Title 6, Chapter l, Section 6-1-15, so as to provide Action: conditions under which an adult entertainment permit may be transferred. Approved Motions Y:tl" Motion Text Made By Seconded By MotionlYPe - ------ -r -------'-r Result Approve Motion to commissioner commissioner passes approve. John Clarke Ben Hasan Motion Passes 3-0. 9. Discuss the Augusta Public Transit System. (Requested by Commissioner ltem Marion Williams) .Lction: Rescheduled 1.0. Motion to approve the design work for four LED Digital Display Message ltem Boards (Bid Item 18-204, approved 8l2ll20l8). Action: Approved Motions Motion Motion TextI ype Motion to. a0Drove.APProve vtotion passes 3-0. Motions Motion Motion Textrype Motion to provide an assessment of the bus shelters that are in our inventory and how many will be needed, where the locations are and a cost estimate forDefer the new signage and bring it back to the next committee meeting with a sample of the signage to come back to the Commission meeting on Tuesday. Motion Passes 3-0. Commissioner Commrcsloner ^ Mary Davis Ben Hasan Passes seconded By Ht# seconded By HXil Commissioner Ben Hasan Passes Made By Made By Commissioner Mary Davis Motion to approve the minutes January 8,2019. Motions of the Public Services Committee held on Item Action: Approved 11. Motion Text Made By Seconded By Motion Type Approve Motion Result Motion to approve. Motion Passes 3-0. Commissioner Mary Davis Commissioner Ben Hasan www.augustaqa.gov Public Service Committee Meeting 2/12/2019 1:00 PM MInutes Department: Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on January 29, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commissior/Committee: (Please check one and insert meeting date) Commission Public Safety Committee-----;7- Public Services Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting - /1- Administrative Services Committee Engineering Services Committee Finance Committee Contact Information for IndividuaUPresenter Making the Request: Telephone Nurirber: Fax Number: E-Mail Address: the Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee meetings of the following week. A five-minute time limit will be allowed for presentations. Public Service Committee Meeting 2/12/2019 1:00 PM Mr. Melvin Ivey Department: Presenter:Mr. Melvin Ivey Caption:Mr. Melvin Ivey regarding the closing of Dyess Park and the lack of maintenance upkeep at the Lock & Dam Park. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 2/12/2019 1:00 PM Request to establish a dedicated account for the Annual Senior Holiday Dinner in the amount of $13,000 Department:Administrator Office Presenter:Janice Allen Jackson Caption:Request to establish a dedicated account for the Annual Senior Holiday Dinner in the amount of $13,000. Background:The Recreation and Parks Department has held a free Annual Senior Holiday Dinner for several years, using unspent funds within their budget. Participation has steadily increased, to the point that this event has now outgrown Recreation and Parks facilities. The event moved to the James Brown Arena in 2017, which has added costs along with the need to purchase additional food and beverages. The purpose of this request is to have dedicated funding for this event. Funding has been identified from two funding sources. Based upon our expenditures in 2017 and 2018, we need $13,000.00 to provide for the arena costs, sufficient food, and entertainment. In the past, staff has secured donations and sponsorships; any for 2019 will be used to purchase door prizes and offset other expenses to the extent possible. Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:Approve dedicated account of $13,000 to cover the cost of the Annual Senior Holiday Funds are Available in the Following Accounts: Funding source is from Administrator Office $9,000 account# 101-01-3210: 5233112 and Recreation and Parks budget Account #101-06-1337 ($4,000) Any unspent funds would be returned to the Administrator’s Office budget. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 2/12/2019 1:00 PM Augusta Public Transit System Department: Presenter: Caption:Report from staff regarding an assessment of the bus shelters currently in inventory, how many will be needed, where the locations are and a cost estimate for the new bus stop signage. (Referred from the January 29 Public Services Committee meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: