HomeMy WebLinkAbout2018-12-11 Meeting Minutes Public Service Committee Meeting Commission Chamber - 12/11/2018
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy,
Vice Chairman; Davis and M. Williams, members.
PUBLIC SERVICES
1. Presentation by Ms. Yvonne Murphy of Georgian Place Apartments regarding
code enforcement, kickbacks and infrastructure conditions.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
having Code
Enforcement bring back
an update on the
inspection of Ms.
Murphy's apartment at
Georgian Place
Apartments at the next
committee meeting on
January 8 and to include
a report from the Board
of Health.
Motion Passes 4-0.
Commissioner
Marion
Williams
Commissioner
Mary Davis Passes
2. Motion to approve the RFP 18-246 for Aviation Fuel Supplier to AvFuel and
approve the Contract for the Augusta Regional Airport as approved by the
Aviation Commission on November 29, 2018.
Item
Action:
Approved
Motions
Motion Text Made By Seconded By
Motion
Type
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
3. Motion to approve the ALL SOUTH ROOFING Contract for Hangar One at
Augusta Regional Airport. (Bid Item #18-261A)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
4. Approve by resolution the designation of one Sunday during the calendar year
2019 that bars can be open as provided for in the Augusta Alcohol Ordinance,
Section 6-2-77 (3a).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
reconsidering this
item.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Marion Williams Passes
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve the
designation of Super
Bowl Sunday for the
bars to remain open.
Motion Passes 4-0.
Commissioner
Mary Davis
Commissioner
Marion
Williams
Passes
5. Approve FAA Grant for Runway Rehabilitation and Apron Design Work at
Daniel Field Airport.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
6. Motion to approve the Contract with A&D Painting for the Augusta Regional
Airport Hangar One Project Re-Bid Item #8-257A.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
7. Motion to approve the Memorandum of Agreement with Transportation
Security Administration and Augusta, Georgia.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
8.
Motion to approve the RFP Award for Parking Management services to
Republic Parking and approve the 2019 Contract for Augusta Regional
Airport.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Mary Davis Passes
www.augustaga.gov
Public Service Committee Meeting
12/11/2018 1:00 PM
Attendance 12/11/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
f*(
Date of Meeting _
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:
E-Mail Address:
Caption/Topic of Discussion to be placed on the Agenda:
706-821-1820
706-821-1838
nmorawski@au gustaga. gov
Please send this request form to the
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
following address:
Telephone Number:
Fax Number:
E-Mail Address:
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerkts
Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee
meetings of the following week. A five-minute time limit will be allowed for presentations.
To:
Georgian place apartments Attn: Sharon Collett
1700 Valley Park Ct
Augusta, GA 30909
Case No: CE!PMH2O1 80004084
Re Address: 1702 Valley Park Ct Apt B, Augusta, GA 30909
PIN: 042-3-029-00-0
Type: Use ofstructure:
AUGUSTA PLANN!NG AND DEVELOPMENT
Code Enforcement Division
Robert H. Sherman lll, Director
Terrence E. Wynder - Manager
535 Telfair Street, Suite 300 Augusta, GA 30901
Office: (706)312-5049 Fax: (706) 312-5037
LD\^!-tr lhuan ,/r^
De. 3, aor|
ln order to promote and secure the beneficial interest of public safety, health and the general welfare of its citizens,THE CODE OF AUGUSTA GEORGIA TITLE SEVEN ARTTCLE 2 SECTION 7-1-16 has adopted the
INTERNATIONAL PROPERTY MAINTENANCE CODE, 2012 edition and other applicable codes.
An inspection was performed at the above referenced property and it was found in violation of the above referenced
code. A copy of the INSPEGTION REPORT is enclosed.
This is an OFFICIAL NOTICE that you have 30 days from the date you receive this letter to take appropriate action to bring
the property into compliance by rehabilitation or demolition. Prior to beginning work, a permit must be obtained when
applicable by law through the (Planning and Development Department 535 Telfair St Ste. 300 Augusta, GA 30901)
PROPERTIES LOCATED IN THE HISTORIC DISTRICTS MUST HAVE PERMITS PRE-CLEARED PRIOR TOTHE START OF ANY WORI(
A fifty dollar ($50.00) re-inspection fee will be assessed to the person responsible for the code
violation after the person responsible has been notified of the violation and given a time to come
into compliance, and is then found not to have complied with the code. Each subsequent
inspection for compliance is considered a re-inspection and the fifty dollars ($SO.OO) fee is
assessed.
Any person directly affected by a decision of the code official or a notice or order issued under this code shatt have
the right to appeal to the board of appeals, provided that a wiften application for appeal is filed within 20 days afterthe day the decision, notice or order was serued.. An apptication (lefter) for appeal shalt be based on a claim that thetrue intent of this code or the rules legally adopted thereunder have been incorrectty interpreted, the provisions ofthis code do not fully apply, or the requirements of this code are adequatety satisfied by other means. Theapplication (lefte) is to be given to the Director of the License and tnspection Department.
It shall be unlawful forthe owner of any dwelling unit or structure who has received a compliance order orupon whom a notice of violation has been served to sell, transfer, mortgage, lease or othenrise dispose ofsuch dwelling unit or structure to another until the provisions of the comfliance order or notice of violationhave been complied with, or untilsuch owner shall firct furnish the grantee, transferee, mortgagee or lessee
a true copy of any compliance order or notice of violation issued by the code officiat and shail furnish to thecode official a signed and notarized statement from the grantee, trinsferee, mortgagee or lessee,acknowledging the receipt of such compliance order or notice of violation anO fuily accepting theresponsibility without condition for making the corrections or repairs required by iuch compliance order ornotice of violation.
A Five hundred ($500.00) penalty will be assessed to the person responsible if the structure is reoccupied prior to
October 23,2018
code inspection and compliance.
Failure to comply with this notice may result in the abatement of said propefi and/or cause additional legal
proceedings through the appropriate court charging the owner(s), person, firm, corporation or agent with a violation of
this code. Any action taken by the authority having jurisdiction on such premises shall be charged against
the real estate upon which the structure is located and shalt be a lien upon such real estate.
AFTER THE WORK IS COMPLETED !T IS YOUR RESPONSBTLITY TO CALL THE INSPECTOR FOR A
REJNSPECTION OF THE PROPERTY. lf you have any questions concerning this matter please call me between
the hours of 8:30 A.M.- 9:30 A.M. or 4:00 P.M.- 5:00 P.M.
Sincerely
Elaine Snellings-Waters
Code Enforcement Officer
(706) 312-5169
!NSPECTION REPORT
Violation Gode Date Cited Violation Description
IPMC 7-1-16 301.2 October 23,2018 Owner is not maintaininq the structure
Comments: Owner is to maintain the structure in a clean, sanitary and safe condition. Several areas of the structure
are filthy from previous tenants. HVAC and hot water heater closets are very dusty with dirt, grime, and
cob webs on the walls and ceilings. Carpet remains from the carpet being install have been disposed of
in the closet. The carpet needs to be installed properly. Tripping hazud. Metal strips need to be
installed in the ways where the carpet has been seemed together.The stove needs to be cleaned and
apply paint to exposed metal. Kitchen floor filth and grime in the corners of the flooring to include old
roach baits for extermination. The caulking around the bath tub has mildewed and needs to be removed
and new caulking needs to be applied.
IPMC 7-1-16 505.4 October 23,2018 Water heating facility is not being
maintained
Comments: Water heater has a large amount of rust to include the pressure relief valve and the connections for the
hoses.
IPMC 7-1-16 305.3 October 23,2018 Paint interior walls and ceilinos
Comments: Bathroom ceiling has mildew. Repairs made previously were not completed to the ceiling. Wall and
base board between the toilet and thre tub is water damaged. Replace all water damaged materials and
paint.
IPMC 7-1-16 502.1 October 23,2018 Caulk around tub or shower
Comments: Remove old caulking and replace with new caulking.
IPMC 7-1-16 502.1 October 23,2018 Repair lavatory
Comments: Valve under the sink is broken and needs to be replaced. When repairs are completed the wall needs to
be repaired to prevent rodents from entering.
f PMC 7-1-16 502.1 October 23,2018 Water closet not securely attached to
floor or wall
Comments:
IPMC 7-1-16 304.2 October 23,2018 Windows are notweathertight,
watertiohurodent oroof
Comments: repair or replace
IPMC 7-1-16 404.7 October 23,2018 Provide shelving or cabinets
Comments: Cabinets need to be in good condition. Under kitchen sink has water damage.
IPMC 7-1-16 604.3 October 23,2018 Correct i
Comments: wiring under kitchen sink for food disposal needs to be correctly installed.
IPMC 7-1-16 308.1 October 23, 2018 Exterminate premises
Comments: back door has large amount ofroach feces. Roach feces needs to be cleaned up and not painted over.
lPMc 7-1-16 305.1 october 23,2018 Maintain common area or public area of
the structure and premises in a clean
and condition
Comments:
Violation Notice Comments
To:
GEORGIAN PLACE BD TIC LLC
C/O BROAD MANAGEMENT GROUP,
21 ROBERT PITT DRIVE SUITE 202
MONSEY, NY 10952--5312
Case No: CE1P20180004124
Re Address: 1702 Valley Park Ct Apt C, Augusta, GA 30909
PIN: 042-3-029-00-0
Type: Occupied Building Use of structure: Residential
AUGUSTA PLANNING AND DEVELOPMENT
Code Enforcement Division
Robert H^ Sherman lll, Director
Terrence E. Wynder - Manager
535 Telfair Street, STE 300 Augusta, GA 30901
Office: (706) 312-5049 Fax: (706) 312-5A37
0D nn*ts fur,/,;./,*
w-t23-t8
ln order to promote and secure the beneficial interest of public safety, health and the generalwelfare of its citizens,
THE CODE OF AUGUSTA GEORGIA TITLE SEVEN ARTTCLE 2 SECTION 7-1-16 has adopted the
INTERNATIONAL PROPERTY MAINTENANCE CODE, 2012 edition and other applicable codes.
An inspection was performed at the above referenced property and it was found in violation of the above referenced
code. A copy of the INSPEGTION REPORT is enclosed.
This is an OFFICIAL NOTICE that you have 2L days from the date you receive this letter to take appropriate action to bring
the property into compliance by rehabilitation or demolition. Prior to beginning work, a permit must be obtained when
applicable by law through the (Planning and Development Department 535 Telfair St Ste. 300 Augusta, GA 30901)
PROPERTIES LOCATED IN THE HISTORIC DISTRICTS MUST HAVE PERMITS PRE-CLEARED PRIOR TO
THE START OF ANY WORK.
A fifty dollar ($50.00) re-inspection fee will be assessed to the person responsible for the code
violation after the person responsible has been notified of the viotation and given a time to come
into compliance, and is then found not to have complied with the code. Each subsequent
inspection for compliance is considered a re-inspection and the fifty dottars ($5O.OO) fee is
assessed.
Any person directly affected by a decision of the code official or a notice or order issued under this code shall havethe right to appeal to the board of appeals, provided that a witten application for appeal is filed within 20 days after
the day the decision, notice or order was serued.. An apptication (letter) for appeat shall be based on a claim that the
true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions ofthis code do not fully apply, or the requirements of this code are adequatety satisfied by other means. Theapplication (efter) is to be given to the Director of the License and tnspection Department.
It shall be unlawful forthe owner of any dwelling unit or structure who has received a compliance order orupon whom a notice of violation has been served to sell, transfer, mortgage, lease or otherwise dispose ofsuch dwelling unit or structure to another untit the provisions of the compliance order or notice of violationhave been complied with, or untit such owner shall first furnish the grantee, transferee, mortgagee or lesseea true copy of any compliance order or notice of viotation issued by the code official and shail furnish to thecode official a signed and notarized statement from the grantee, trinsferee, mortgagee or lessee,acknowledging the receipt of such compliance order or notice of violation and fullylccepting theresponsibility without condition for making the corrections or repairs required by iuch co;np'iiance order ornotice of violation.
October 12,2018
A Five hundred ($500.00) penalty will be assessed to the person responsible if the structure is reoccupied prior to
.code ircpection and compliance.
Failure to comply with this notice may result in the abatement of said property and/or cause additional legalproceedings through the appropriate court charging the owner(s), person, firm, corporation or agent with a violation of
this code. Any action taken by the authority having jurisdiction on such premises shatt be charged against
the real estate upon which the structure is located and shalt be a lien upon such real estate.
AFTER THE WORK IS COMPLETED IT IS YOUR RESPONSBILITY TO CALL THE INSPECTOR FOR A
RE'INSPECTION OF THE PROPERTY. lf you have any questions concerning this matter please call me between
the hours of 8:30 A.M.- 9:30 A.M. or 4:00 P.M.- 5:00 P.M.
Sincerely
Keith Petty
Code Enforcement Officer
(706) 312-5170
INSPECTION REPORT
Violation Code Date Cited Violation Description
IPMC 7-1-16 305.3 October 12,201A Repair cracks, holes and loose on walls
Comments: Effect repairs to damaged drywall under kitchen sink.
IPMC 7-1-16 305.3 October 12,2018 Paint interiorwalls and
Comments: Scrape and paint affected portions of bathroom ceiling impacted via moisture penetation.
IPMC 7-1-16 304.13 October 12,2018 Caulk around window
Comments: Where applicable remove and replace compromised caulking and recaulk accordingly.
Violation Notice Comments
Public Service Committee Meeting
12/11/2018 1:00 PM
Yvonne Murphy
Department:
Presenter:
Caption:Presentation by Ms. Yvonne Murphy of Georgian Place
Apartments regarding code enforcement, kickbacks and
infrastructure conditions.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Request for Proposal
Request for Proposals will be received at this office until Friday, July 20, 2018 @ 11:00 a.m. for furnishing:
RFP Item # 18-246 Aviation Fuel Supplier For Augusta, GA – Augusta Regional Airport
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 6, 2018, @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 14, 21, 28, July 5, 2018
Metro Courier June 14, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Fee
Proposal
AvFuel Corporation
47 West Ellsworth Rd.
Ann Arbor, MI 48108
Yes 417532 Yes Yes Yes Yes Yes
Ascent Aviation Group
1 Mill Street
Parish, NY 13131
Yes 892009 Yes Yes Yes Yes Yes
Eastern Aviation Fuels, Inc.
601 McCarthy Blvd
New Bern, NC 28562
Yes 564596 Yes Yes Yes Yes Yes
RFP Item #18-246 Aviation Fuel Supplier
for Augusta, GA-Augusta Regional Airport
RFP Date: Friday, July 20, 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 107
Total Electronic Notifications (Demandstar): 2
Total Number Specifications Mailed Out to Local Vendor: 2
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 3
Total Noncompliant:0
Page 1 of 1 18-246 TAB OFFICIAL
AvFuel Corporation
47 West Ellsworth Rd.
Ann Arbor, MI 48108
Ascent Aviation Group
1 Mill Street
Parish, NY 13131
Eastern Aviation Fuels,
Inc.
601 McCarthy Blvd
New Bern, NC 28562
AvFuel Corporation
47 West Ellsworth Rd.
Ann Arbor, MI 48108
Ascent Aviation Group
1 Mill Street
Parish, NY 13131
Eastern Aviation Fuels,
Inc.
601 McCarthy Blvd
New Bern, NC 28562
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 5 5 4.3 100 100 86.7
3. Organization & Approach (0-5)15 5.0 4.5 4.1 75.0 68.0 61.5
4.Scope of Services
a) The ability, capacity, and skill of the proponent to perform the
contract or provide the services required;
b) The capability of the proponent to perform the contract or
provide the service promptly or within the time specified,
without delay or interference.
c) The character, integrity, reputation, judgment, experience,
and efficiency of the proponent;
d) The quality of performance on previous contracts;
e) The previous and existing compliance by the proponent with
law and ordinances relating to the contract or services;
f) The sufficiency of the financial resources of the proponent
relating to his ability to perform the contract; and
g) The quality, availability, and adaptability of the supplies or
services to the particular use required.
h) Additional information, proposals, or incentives for airport
consideration.
(0-5)25 4.7 4.6 3.8 116.7 114.2 94.2
5. Financial Resources (0-5)10 5 4.9 4.9 50 49 48.7
6. References (0-5)5 5 5 5 25 25 25
24.7 24.0 22.1 366.7 356.2 316.0
8. Presentation by Team (0-5)10 0 0
19 Q&A Response to Panel Questions (0-5)5 0 0
Lowest Fees 5 10 5 50 0 0
Second 5 6 5 0 30 0
Third 5 4 5 0 0 20
Forth 5 2 0 0 0
Fifth 5 1 0 0 0
Total Phase 2 - (Total Maximum Ranking 10 -
Maximum Weighted Total Possible 75) 0 0 0 50 30 20
24.7 24.0 22.1 416.7 386.2 336.0
Procurement DepartmentRepresentative:______Nancy Williams_______________________________________
Procurement Department Completion Date: 8/2/18
Phase 2 (Option - Numbers 8-9)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 8/2/18
Vendors
Total (Total Possible Score 500)
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
Evaluation Sheet RFP #RFP Item #18-246 Aviation Fuel Supplier
for Augusta, GA-Augusta Regional Airport
Evaluation Meeting: Thursday, August 2, 2018 @ 10:00 a.m.
Scale 0 (Low) to 5 (High)
Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value
for the one line only)
Public Service Committee Meeting
12/11/2018 1:00 PM
18-246 Aviation Fuel Supplier - Avfuel Contract 2019
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the RFP 18-246 for Aviation Fuel Supplier to
AvFuel and approve the Contract for the Augusta Regional
Airport as approved by the Aviation Commission on November
29, 2018.
Background:Avfuel Corporation has provided aviation fuels and marketing
support for Augusta Regional Airport since 2001. Avfuel is a
leading independent global supplier of aviation fuels and
services with over 3000 worldwide locations and over 650
branded dealers throughout North America and Europe. Their
customers include, fixed based operators, airport authorities,
flight departments, airlines and the military. On January 1, 2014,
the Airport entered into a three year agreement with two (2) one
year renewable options with Avfuel Corporation. As the contract
approaches its expiration date, Airport Staff advertised an RFP
for an aviation fuel supplier in which we received three
compliant responses.
Analysis:The evaluation committee concluded the RFP evaluation process
for the selection of an Aviation Fuel Supplier. The committee
reviewed proposals from Avfuel, World Fuel Services, and
Eastern Aviation Fuels. After a review of all three proposals, the
evaluation committee concluded that Avfuel Corporation was
aligned more closely with the needs of the airport for the best
cost. September 27, 2018 Augusta Aviation Commission
approved the RFP Award to Avfuel Corporation. The fuel
supplier agreement was reviewed and approved by Pamela
Everett, Airport Legal
Financial Impact:Based upon consumption of fuel.
Alternatives:To Deny
Recommendation:Recommends Approval
Funds are
Available in the
Following
Accounts:
551081106-1134410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Addendum 1 Bid Price
Youngs Roofing
311 Padrick St
Martinez, GA 30907
Yes 228302 Yes Yes $61,372.00
All South Roofing
514 Georgia Ave
North Augusta, SC 29841
Yes 547801 Yes Yes $64,579.00
All Trade Services
1967 Augusta RD
Warrenville, SC 29851
Yes 1355268 Yes Yes $109,585.00
Roofing Professionals, Inc
505 CDP Industrial Blvd.
Grovetown, GA 30813
Yes 63141 Yes Yes $71,850.00
ICS INC.
1110 Satellite Blvd.
Suwanee, GA 30024
All Safe Industrial
P.O. Box 566
Augusta, GA 30903
Trademark
235 West Bramdpm Blvd.
Tampa, GL 33511
Certified Roofing & Gutters
3301 Buckeye Rd., Suite 205
Atlanta, GA 30341
All Trade Services
P.O. Box 3
Gloverville, SC 29828
West Roofing System
530 Bpmofacopis Rd/
Tunnel Hill, GA 30755
Total Number Specifications Mailed Out: 20
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 1
Mandatory Pre-Bid Attendees: 10
Total packages submitted: 4
Total Noncompliant: 0
Re-Bid Opening
Re-Bid Item #18-261A
Industrial Elastomeric Metal Roof Coating System for Hanger One
for Augusta, GA-Augusta Regional Airport
Re-Bid Date: Friday, November 2, 2018 @ 11:00 a.m.
Page 1 of 1
RPI
505 CDP Industrial Blvd
Grovetown, GA 30613
Carter Flat Roof Recoating
2434 Wheeless Road
Augusta, GA 30906
South Shore Roofing
1807 Cypress Lake Road
Statesboro, GA 30458
RETURNED MAIL
Lovelace Roofing
3850 Washington Rd
Martinez, GA 30907
All Trade Services
Attn: Chris Krueger
111 Woodruff Court
Aiken, SC 29803-5768
Bone Dry Roofing
120 Ben Burton Rd
Bryant, GA 30622
Thomson Roofing
2292 Washington Road
Thomson, GA 30824
West Roofing Systems
530 Bonifacious Road
Tunnel Hill, GA 30755
I & E Specialties
141 Riverchase Way
Lexington, SC 29072
Horizon Roofing
1557 S Broad Street
Monroe, GA 30655
Heely Brown Co.
1280 Chattahoochee Ave NW
Atlanta, GA 30318
Ideal Building Solutions
6753 Jones Mill Court
Norcross, GA 30092
Academy Roofing Systems
2910 Cherokee Street. Ste 100
Kennesaw, GA 30144
Depend A Coat
4116 Columbia Rd
Martinez, GA 30907
Southern Roofing
Attn: Bob Stevens
511 Skyview Drive
Augusta, GA 30901
ICS Inc
Attn: Sam Yi
1110 Satellite Blvd.
Suwanee, GA 30024
Youngs Roofing
Attn: Gary Platt
311 Patrick St
Martinez, GA 30907
Truline Roofing
Attn: Tom Gibson
309 Hillandale Drive
Charlotte, NC 28270
HERBERT JUDON JR.
AUGUSTA REGIONAL AIRPORT
CHRISTA JORDAN
AUGUSTA RECREATION AND
PARKS
DEPARTMENT
PAUL STRYCHARZ
AUGUSTA REGIONAL AIRPORT KELLIE IRVING
COMPLIANCE
Bid Item #18-261A
Industrial Elastomeric Metal Roof
Coating System for Hanger One
For Augusta Regional Airport
Bid Mailed 9/20/18
Bid Item #18-261A
Industrial Elastomeric Metal Roof
Coating System for Hanger One
For Augusta Regional Airport
Bid Due: Fri. 11/02/18 @ 11:00 a.m.
Public Service Committee Meeting
12/11/2018 1:00 PM
ALL SOUTH ROOFING CONTRACT
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the ALL SOUTH ROOFING Contract for
Hangar One at Augusta Regional Airport. (Bid Item #18-261A)
Background:Bid Item #18-261A - This contract is in continued support of the
Hangar One Renovation project. This is a rebid of this project
due to the rejection of all prior bids by exceeding the budget.
Prior low bidder was $109,240.
Analysis:This is one of several stages to be performed in support of
renovating the existing Hangar One to modern standards.
Financial Impact:$64,579.00 from All South Roofing of N. Augusta, SC.
Alternatives:To Deny
Recommendation:Recommends Approval
Funds are
Available in the
Following
Accounts:
551081306-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
RESOLUTION
RESOLUTION AUTHORIZING BARS TO BE OPEN ON ONE SUNDAY IN THE
CALENDAR YEAR.
WHEREAS, the Augusta, Georgia Commission (the Commission) has determined that in
accordance with the Official Code of Georgia Annotated Section 3-3-7, Bars will be authorized
to sale alcoholic beverages for consumption on the premises on one designated Sunday in the
calendar year.
WHEREAS, the Commission approved amendments to the Augusta Alcohol Ordinance that
allows for Sunday Sales Single Event for Bars upon resolution by the Commission designating
the date; that provides the hours of sale for alcoholic beverages; that provides the hour the
premises is to be vacated; and that provides the associated fee.
WHEREAS, it is necessary and appropriate for a resolution to be adopted by the Augusta
Commission designating the calendar date for the year 2019 that bars can be open.
NOW, THEREFORE, BE IT RESOLVED by the Augusta, Georgia Commission,
Section 1: The Augusta Commission is designating February 3rd as the Sunday for 2019
that bars can apply for the Sunday Single Sales Event license.
Duly adopted by the Augusta, Georgia Commission this _______ day of _____________, 2018
_
____________________________________________
Hardie Davis, Jr.
As its Mayor
Resolution
Bars Sunday Sale
Page 2 of 2
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Resolution was duly adopted by the Augusta, Georgia Commission on __________________,
2018 and that such Resolution has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Resolution which was
approved and adopted in the forgoing meeting(s).
__________________________________________________________
Lena J. Bonner, Clerk of Commission
RESOLUTION
RESOLUTION AUTHORIZING BARS TO BE OPEN ON ONE SUNDAY IN THE
CALENDAR YEAR.
WHEREAS, the Augusta, Georgia Commission (the Commission) has determined that in
accordance with the Official Code of Georgia Annotated Section 3-3-7, Bars will be authorized
to sale alcoholic beverages for consumption on the premises on one designated Sunday in the
calendar year.
WHEREAS, the Commission approved amendments to the Augusta Alcohol Ordinance that
allows for Sunday Sales Single Event for Bars upon resolution by the Commission designating
the date; that provides the hours of sale for alcoholic beverages; that provides the hour the
premises is to be vacated; and that provides the associated fee.
WHEREAS, it is necessary and appropriate for a resolution to be adopted by the Augusta
Commission designating the calendar date for the year 2019 that bars can be open.
NOW, THEREFORE, BE IT RESOLVED by the Augusta, Georgia Commission,
Section 1: The Augusta Commission is designating March 17th as the Sunday for 2019
that bars can apply for the Sunday Single Sales Event license.
Duly adopted by the Augusta, Georgia Commission this _______ day of _____________, 2018
_
____________________________________________
Hardie Davis, Jr.
As its Mayor
Resolution
Bars Sunday Sale
Page 2 of 2
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Resolution was duly adopted by the Augusta, Georgia Commission on __________________,
2018 and that such Resolution has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Resolution which was
approved and adopted in the forgoing meeting(s).
__________________________________________________________
Lena J. Bonner, Clerk of Commission
Public Service Committee Meeting
12/11/2018 1:00 PM
Bars Open on Sunday 2019
Department:Planning & Development
Presenter:Rob Sherman
Caption:Approve by resolution the designation of one Sunday during the
calendar year 2019 that bars can be open as provided for in the
Augusta Alcohol Ordinance, Section 6-2-77 (3a).
Background:The Augusta Alcohol Ordinance provides that by resolution the
Commission can designate one Sunday a calendar year that bars
can be open.
Analysis:The following dates have been approved in the past: New Year’s
Eve, Sunday December 31, 2017,and Super Bowl Sunday,
February 4, 2018.... The proposed dates to select from for 2019
are Super Bowl Sunday, February 3, 2019 and St. Patrick’s Day
Sunday, March 17, 2019.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve one date.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Daniel Field Airport (DNL)
Augusta, Georgia
EXHIBIT A
SCOPE OF SERVICES - REVISED
ENGINEERING DESIGN SERVICES FOR
RUNWAY 5/23, PARALLEL TAXIWAY AND APRON REHABILITATION
GDOT Project Number APXXX-XXXX-XX (XXX) Richmond County
PID-TXXXXXX
The City of Augusta will provide engineering design services for the following construction project at the
Daniel Field Airport:
1. Runway pavement rehabilitation for the primary runway, Runway 5/23, parallel taxiway, and
apron pavements east of Runway 5/23. This project will generally include milling existing
pavement on the runway, crack sealing of the paved shoulder and milled runway surface to
alleviate crack propagation, and overlaying a new asphalt wearing surface on the runway. The
project will also include crack sealing and rejuvenation application for the taxiway parallel to
Runway 5/23 and all aircraft movement and parking aprons east of the taxiway. This project will
also include the subsequent remarking of all affected airfield pavements, including tie-down
remarking, in compliance with FAA AC 150/5340-1L, Standards for Airport Markings.
The Engineering Design Services will consist of the preparation of construction drawings and specifications
necessary to complete the project, as well as the necessary documents to advertise for bids, receive
construction proposals, and award construction contract. The design services will include the following
elements of work:
• Element 1 – Project Formulation will include the preparation of work scope, fees, predesign/scoping
meeting with GDOT, preliminary project evaluation, and funding assistance documentation including
categorical exclusion and applications.
• Element 2 – Topographic Survey Work will be completed for the project area, with full topographic
survey completed for the runway milling and overlay, and site assessment and crack inventory for the
taxiway and apron pavements.
• Element 3 – Geotechnical Investigation will include the review of the site within the project area,
analysis of runway core data previously acquired by GDOT, and proposal of rehabilitation methods.
• Element 4 – Construction Plans will consist of:
1. Cover Sheet listing the name of the airport, description of the project, vicinity and location
maps, project number, and index of drawings. (Full scope)
2. Legend, Abbreviations and Quantities with item number, specification numbers,
description of work item, unit and quantity. (Full scope)
3. Construction Safety and Phasing Plan Layout and General Notes (Full scope)
4. Construction Sequence Plan (for Multiple Phases of Airfield Pavement Work)
5. Existing Conditions (Runway)
6. Project Layout Plan and Staking Plan (Runway)
7. Demolition Plan, Demolition Notes (Runway)
8. Existing Site Plans for Crack Inventory and Mapping (Taxiway and Apron)
City of Augusta – Daniel Field Airport (DNL) Runway 5/23 Taxiway and Apron Rehabilitation
Scope of Services - REVISED 2
9. Crack Seal Plan and Details (Full scope)
10. Erosion and Sediment Control Details Plan, Notes and Details (Runway)
11. Marking Layout Plans (Full scope)
12. Marking Details (Full scope)
13. Tie-down Plans (Apron)
14. Grading and Paving Plan (Runway)
15. Pavement Typical Sections (Runway)
• Element 5 – Contract Document(s) including the advertisement for bids, instructions to bidders, bid
documents, contract documents, bid bond, performance bond, payment bond, and Federal Aviation
Administration (FAA) and/or Georgia Department of Transportation (GDOT) specifications to include
GDOT Special Provisions to published specifications. This element shall include preparation of an
engineering cost estimate for the project, and three separate submittals of 7460 and Construction
Safety Phasing Plans to FAA for preliminary airspace review – one each for the Runway work, Taxiway
work and Apron work.
• Element 6 – Engineers/Design Report will include a detailed description of the project construction,
design calculations, and discussion of rationale for design decisions. This element will include a
preliminary (30%) submission to GDOT.
• Element 7 – DBE Plan for FY19-20 will be updated to include planned projects not included in prior
DBE plans. The DBE plan will be completed in accordance with 49 CFR Part 26, Participation by
Disadvantaged Business Enterprise in DOT Programs. This will be submitted to GDOT in electronic
PDF format only.
• Element 8 - Coordination, Review and Comments will submit plans and specifications to the Sponsor
and GDOT and address comments as follows:
1. Kickoff meeting with the Sponsor and GDOT to view the site conditions, review scope of
work, schedule, and proposed layout options.
2. 95% review meeting with the Sponsor and GDOT to finalize plans and determine
construction schedule.
3. Provide one hard copy set of plans and specifications to the Sponsor for initial review.
4. Provide one electronic set of plans and specifications to GDOT for initial review.
5. Respond to Sponsor and GDOT comments and resubmit, electronically.
6. Upon Sponsor and GDOT concurrence, Print and Deliver one (1) set of final plans and
contract documents to the Sponsor and full electronic submission of plans, specifications
and other construction documents to the Sponsor and GDOT for coordination
a. Provide one (1) electronic copy of the final documents in AutoCAD format to the
Sponsor and GDOT
b. Provide one (1) electronic copy of the final documents in PDF format to the Sponsor
and GDOT
• Element 9 – Bidding and Preconstruction Services will include the following:
1. Coordinate advertisement for bidders
2. Administration of bid documents and responses to bidder questions and requests for
information
3. Preparation of addenda
4. Attendance at both pre-bid meeting and bid opening
5. Review of submitted bids, preparing bid tabulations, and providing a certified bid tab and
engineer’s recommendation of award.
City of Augusta – Daniel Field Airport (DNL) Runway 5/23 Taxiway and Apron Rehabilitation
Scope of Services - REVISED 3
Element 10 – Construction Administration will not be included in this current scope. Construction
administration services will be completed with the construction phase project and are not included in this
scope of work. Construction contract from GDOT will not be initiated until receipt of all approved
deliverables
This project will be designed in accordance with the provisions of the Federal Aviation Administration
(FAA) Advisory Circular 150/5300-13A. All construction details and specification will conform to FAA
150/5370-10G, Standards for Specifying Construction of Airports, and associated guidance.
Public Service Committee Meeting
12/11/2018 1:00 PM
Design Grant for Runway 5/23 and Apron Rehabilitation for Daniel Field Airport
Department:Daniel Field Airport
Presenter:Becky Shealy
Caption:Approve FAA Grant for Runway Rehabilitation and Apron
Design Work at Daniel Field Airport.
Background:Runway pavement rehabilitation for the primary runway,
Runway 5/23, parallel taxiway, and apron pavements east of
Runway 5/23. This project will generally include milling
existing pavement on the runway, crack sealing of the paved
shoulder and milled runway surface to alleviate crack
propagation, and overlaying a new asphalt wearing surface on
the runway. The project will also include crack sealing and
rejuvenation application for the taxiway parallel to Runway 5/23
and all aircraft movement and parking aprons east of the
taxiway. This project will also include the subsequent
remarking of all affected airfield pavements, including tie-down
remarking, in compliance with FAA AC 150/5340-1L,
Standards for Airport Markings.
Analysis:Goodwyn, Mills and Caywood (GMC) is the airport's engineer
of record. This design work will be performed by GMC on
behalf of the airport in accordance with the guidelines as set
forth by GDOT and FAA.
Financial Impact:This grant is not to exceed $167,000 with breakdown as follows:
FAA $150,000 State $5,900 Local $11,100 NOTE: $27,000 of
the federal portion is a direct reimbursement to Daniel Field for
work performed on a previous, unrelated project.
Alternatives:Deny the recommendation.
Recommendation:The Daniel Field General Aviation Commission recommends
approving the FAA grant.
Funds are
Available in the
Following
Accounts:
Daniel Field is an enterprise fund. Funding Source 552081205
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
257aInvitation to Re-Bid
Sealed re-bids will be received at this office until Friday, November 2, 2018 @ 11:00 a.m. for furnishing:
Re-Bid Item #18-257A Exterior Painting for Hanger One for Augusta, GA – Augusta Regional Airport
Re-Bid Item #18-261A Industrial Elastomeric Metal Roof Coating System for Hanger One for Augusta, GA – Augusta Regional
Airport
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference for Re-Bid Item 18-257A will be held on Thursday, October 18, 2018 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow.
A Mandatory Pre Bid Conference for Re-Bid Item 18-261A will be held on Thursday, October 18, 2018 @ 3:00 p.m. in the
Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 19, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No re-bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No re-bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 20, 27, October 4, 11, 2018
Metro Courier September 20, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Bid Price
BLOUNT'S COMPLETE
HOME SERVICES
2907C OLD TOBACCO RD
HEPHZIBAH, GA 30815
A WORLD OF PAINTERS
2129 EASTLAND DRIVE
AUGUSTA, GA 30901
Yes 1344759 Yes $43,842.00
PAINTNG BY JOEY
SMALLEY
4222 BELAIR FRONTAGE
RD.
AUGUSTA, GA 30909
ICS INC
1110 SATELITTE BLVD.,
SUITE 403
SUWANEE, GA 30024
Yes Non-Compliant Yes $44,685.00
A & D PAINTING
2016 TUCKER INDUSTRIAL
RD
TUCKER, GA 30084
Yes 44536 Yes $34,280.00
PRECISION PAINTING
2801 WASHINGTON RD
SUITE 107 #262
AUGUSTA, GA 30909
Yes Exempt Yes $50,000.00
ALL TRADE SERVICES
P.O. BOX 3
GLOVERVILLE, SC 29828 Yes 1355268 Yes $53,625.00
QUICK PAINTING
5401 Kirkman Rd
Suite 331
Orlando,FL 32819
Non-Compliant 1187825 Yes $23,102.27
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 46
Mandatory Pre-Bid Attendees: 11
Total packages submitted: 6
Total Noncompliant: 2
Re-Bid Opening
Re-Bid Item #18-257A
Exterior Painting for Hanger One
for Augusta, GA-Augusta Regional Airport
Re-Bid Date: Friday, November 2, 2018 @ 11:00 a.m.
Page 1 of 1
Public Service Committee Meeting
12/11/2018 1:00 PM
Exterior Painting for Hanger One ITB 18-257A - A&D Painting Contract
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Contract with A&D Painting for the
Augusta Regional Airport Hangar One Project Re-Bid Item
#8-257A.
Background:This contract is in continued support of the Hangar One
Renovation project. This is a rebid of the project due to the
rejection of all prior bids due to exceeding the budget. Prior low
bidder was $64,000.
Analysis:This is one of several stages to be performed in support of
renovating the existing Hangar One to modern standards.
Financial Impact:Exterior painting located at Hangar One for $34,280, by A& D
Painting of Tucker, GA.
Alternatives:To Deny
Recommendation:Recommends Approval
Funds are
Available in the
Following
Accounts:
551081306-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
12/11/2018 1:00 PM
Memorandum of Agreement with TSA
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Memorandum of Agreement with
Transportation Security Administration and Augusta, Georgia.
Background:Currently TSA does not have the ability to view footage from
the Airport’s CCTV System. In the event that TSA needs to
view footage, one of their staff is required to contact the Airport
Marshal’s Office. In some cases, no one may be available to
provide the requested footage. In other cases, the process of
retrieving the requested footage can be very time consuming on
the Airport Marshals staff. The MOU will allow TSA to view
footage from an Airport provided workstation.
Analysis:An MOU between the Airport and TSA will allow TSA to view
CCTV footage from an Airport provided workstation.
Financial Impact:N/A
Alternatives:To Deny
Recommendation:Airport Staff requests approval. Was approved by the Aviation
Commission on November 01, 2018.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Request for Proposal
Request for Proposals will be received at this office until Tuesday, November 6, 2018 @ 11:00 a.m. for furnishing:
RFP Item # 19-175 Parking Management Services for Augusta, GA – Augusta Regional Airport
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Pre Proposal will be held on Friday, October 19, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605. A Site Visit to follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 23, 2018, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s). A 100% performance bond and payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 27, October 4, 11, 18, 2018
Metro Courier September 27, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify Addendum
1
SAVE
Form Original 7
Copies
Fee
Proposal
LAZ Parking
11035 Lavender Hill, Suite 160
LAS VEGAS, NV 89135
Yes 460323 Yes Yes Yes Yes Yes
SP+
1301 E. 9TH Street
Cleveland, OH 44114
Yes 1231637 Yes Yes Yes Yes Yes
Republic Parking System, LLC
633 Chestnut Street, Suite 2000
Chattanooga, TN 37450
Yes 70030 Yes Yes Yes Yes Yes
PMAC, LLC dba lParking
Company of America (PCA)
3165 Garfield Avdw.
Los Angeles, CA 90040
Yes 638879 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out: 7
Total Number Specifications Download (Demandstar): 9
Total Electronic Notifications (Demandstar): 65
Pre-Proposal Conference Attendees: 6
Total Number Mailed to Local Vendors: 0
Total packages submitted: 4
Total Noncompliant: 0
RFP 19-175 Parking Management Services
for Augusta, GA – Augusta Regional Airport
RFP Due: Tuesday, November 6, 2018 @ 11:00 a.m.
Page 1 of 1
LAZ Parking
11035 Lavender Hill, Suite 160
LAS VEGAS, NV 89135
SP+
1301 E. 9TH Street
Cleveland, OH 44114
Republic Parking System, LLC
633 Chestnut Street, Suite 2000
Chattanooga, TN 37450
PMAC, LLC dba lParking
Company of America (PCA)
3165 Garfield Avdw.
Los Angeles, CA 90040
LAZ Parking
11035 Lavender Hill, Suite 160
LAS VEGAS, NV 89135
SP+
1301 E. 9TH Street
Cleveland, OH 44114
Republic Parking System, LLC
633 Chestnut Street, Suite 2000
Chattanooga, TN 37450
PMAC, LLC dba lParking
Company of America
(PCA)
3165 Garfield Avdw.
Los Angeles, CA 90040
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 5 5 5 2.5 100 100 100 50
3. Organization & Approach (0-5)15 4.5 5 5 3 67.5 75 75 45
4.Scope of Services
• Past service record at other locations similar in size
and scope to the Airport.
• Concept and operational plans
• Quality of performance on previous contracts
• Willingness to purchase equipment at Proponents
cost for the Airport
(0-5)25 4 4 5 2.5 100 100 125 62.5
5. Financial Resources (0-5)10 5 5 5 4.5 50 50 50 45
6. References (0-5)5 5 5 5 2 25 25 25 10
23.5 24 25 14.5 342.5 350 375 212.5
7. Presentation by Team (0-5)10 0 0 0 0
8 Q&A Response to Panel Questions (0-5)5 0 0 0 0
Lowest Fees 5 10 5 0 0 50 0
Second 5 6 5 0 30 0 0
Third 5 4 5 20 0 0 0
Forth 5 2 0 0 0 0
Fifth 5 1 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 125) 0 0 0 0 20 30 50 0
23.5 24 25 14.5 362.5 380 425 212.5
Vendors
Total (Total Possible Score 500)
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP 19-175 Parking Management Services
for Augusta, GA – Augusta Regional Airport
Evaluation Meeting: Thursday, November 15, 2018 @ 2:00 p.m.
Scale 0 (Low) to 5 (High)
Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores
9. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Procurement DepartmentRepresentative:__________Nancy Williams___________________________________
Procurement Department Completion Date: 11/15/18
Phase 2 (Option - Numbers 8-9) Total (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 11/15/18
Public Service Committee Meeting
12/11/2018 1:00 PM
RFP 19-175 Parking Managment - Republic Parking Contract 2019
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the RFP Award for Parking Management
services to Republic Parking and approve the 2019 Contract for
Augusta Regional Airport.
Background:Republic Parking responded to the Augusta Regional Airport
RFP for parking management services for the Airport’s public
parking lots in 2013. The contract was ultimately awarded to
Republic Parking and the contract was executed in January 1,
2014. The agreement is set to expire December 31, 2018.
Airport staff issued a Request for Proposal (RFP) to solicit
proposals from companies qualified to handle the management
of the Airport’s public parking lots. Four compliant proposals
were received in response to the RFP.
Analysis:An Evaluation Committee met on Thursday, November 15, 2018
to evaluate the proposals. Upon careful review, discussion and
scoring the Committee selected the firm of Republic Parking
System, LLC. The contract has an initial term of three (3) years
with two (2) one-year options for renewal
Financial Impact:1st year $48,000 2nd year $49,440 3rd year $50,923 Optional
year= FREE
Alternatives:to deny
Recommendation:Recommends Approval
Funds are
Available in the
Following
Accounts:
551081101-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission