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Home My WebLink About2018-08-14 Meeting Minutes Public Service Committee Meeting Commission Chamber - 8/14/2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. PUBLIC SERVICES 1. New Location Application: A. N. 18-27: A request by Brad Usry for an on premise consumption Beer & Wine License to be used in connection with The Southern Salad located at 1008 Broad Street. District 1. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner Mary Davis Passes 2. Request approval by the Mayor and Augusta Commission to submit the 2035 Augusta Comprehensive Plan for review by the CSRA Regional Commission and the Georgia Department of Community Affairs. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 3. Motion to approve the Blanchard & Calhoun Annual Insurance Policy for the Augusta Regional Airport. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 4. Motion to accept as Information Bid 18-179 Chaplin & Sons Clearing & Demolition contract for Window Removal & Asbestos Abatement Hangar One. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 5. Motion to accept as Information Bid 18-173 Hebbard Electrical Inc. - Electrical Equipment Replacement. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 6. Motion to approve the award of Bid Item 18-204, LED Digital Display Message Boards to AAA Sign Co. in the amount of $141,435.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 7. Discussion: A request by Margaret Estelle Morrow for a Massage Operator's License to be used in connection with Stella Morrow LMT located at 1833 Central Ave. District 1. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 8. Motion to approve the minutes of the Public Services Committee held on July 10, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 9. Motion to approve the 2nd Amendment to the HVAC Services Contract with Gold Mech Inc. for the Augusta Regional Airport. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 10. Motion to accept as Information Bid 18-178 Window World of the CSRA - Window Replacement Hangar One. Item Action: Approved Motions Motion Type Motion Text Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes www.augustaga.gov Public Service Committee Meeting 8/14/2018 1:00 PM Attendance 8/14/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 8/14/2018 1:00 PM Alcohol Application Department:Planning & Development Presenter:Julietta H. Walton Caption:New Location Application: A. N. 18-27: A request by Brad Usry for an on premise consumption Beer & Wine License to be used in connection with The Southern Salad located at 1008 Broad Street. District 1. Super District 9. Background:This is a New Location Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $625.00 Alternatives: Recommendation:Staff reserves its recommendation pending further discussion and/or dissemination of additional information during the Public Services Committee meeting. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission A Resolution of The City of Augusta, Georgia for the Transmittal of the RE-ENVISION AUGUSTA A PLAN FOR 2035 CITY OF AUGUSTA Comprehensive Plan WHEREAS, the Augusta City Commission, the governing authority of Augusta, has prepared the ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive Plan to replace their prior comprehensive plan and; WHEREAS, ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive Plan was prepared in accordance with the Rules and Procedures of the Georgia Department of Community Affairs; WHEREAS, The City of Augusta, Georgia certifies that the minimum public hearing requirements as required by the Georgia Department of Community Affairs Standards and Procedures for Local Comprehensive Planning have been met. NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission that ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive Plan is hereby allowed to be transmitted to the Central Savannah River Area Regional Commission and the Georgia Department of Community Affairs for review. Adopted this _____ day of _____________________, 2018 _______________________________________ Hardie Davis Jr., Mayor City of Augusta, Georgia ATTEST: ________________________________________ Lena J. Bonner, Clerk of Commission City of Augusta (Please Use Letterhead from the Mayor’s Office) (DATE) Central Savannah River Area Regional Commission Attn: Planning Department 3626 Walton Way Extension, Suite 300 Augusta, Georgia, 30909 RE: City of Augusta Comprehensive Plan The City of Augusta, Georgia has completed an update of their comprehensive plan. The City of Augusta is submitting the ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive Plan with this letter for review by the Central Savannah River Area Regional Commission and the Georgia Department of Community Affairs (DCA). The Plan is consistent with Georgia’s Minimum Standards and Procedures for Local Comprehensive Planning (Chap. 110-12-1). I certify that the City of Augusta, Georgia has held those public hearings required by Georgia DCA and has involved the public in development of the plan in a manner appropriate to our community’s dynamics and resources. I certify that appropriate staff and decision-makers have reviewed both the Regional Water Plan covering our area and the Rules for Environmental Planning Criteria (O.C.G.A. 12-2-8) and taken them into consideration in formulating our plan. If you have any questions concerning our submittal, please contact Martin Laws at (706) 821-1801. Sincerely, Mayor Hardie Davis Jr., City of Augusta Enclosures Public Service Committee Meeting 8/14/2018 1:00 PM Approve resolution to transmit 2035 Comprehensive Plan Department:Planning & Development Presenter:Rob Sherman Caption:Request approval by the Mayor and Augusta Commission to submit the 2035 Augusta Comprehensive Plan for review by the CSRA Regional Commission and the Georgia Department of Community Affairs. Background:The Augusta Planning and Development Department has finalized ReEnvision Augusta: A Plan for 2035 – The Augusta- Richmond County Comprehensive Plan. In order to meet the October 31, 2018 deadline for adoption, staff needs to submit the Comprehensive Plan for review by the CSRA Regional Commission and the Georgia Department of Community Affairs by August 31, 2018. This provides enough time for review by both agencies and an opportunity for staff to make corrections and resubmit, if necessary. In order for the City of Augusta to maintain its Qualified Local Government status, the plan must be adopted by October 31, 2018. Analysis:ReEnvision Augusta: A Plan for 2035 – The Augusta-Richmond County Comprehensive Plan. Provides Augusta an opportunity to gain insights into the status of Augusta, Georgia through the lens of specific elements including, Housing, Economic Development, Environment, Land Use, and Transportation. The document once adopted will allow the City to maintain its Qualified Local Government status which allows the City to continue to receive millions in funding. Financial Impact:If action is delayed the City of Augusta would lose it qualification to receive certain Federal and State Funding. Alternatives:Do not approve the resolution for transmittal and the City of Augusta will miss the deadline for adoption which will cause the City to lose it Qualified Local Government status. Recommendation:Approve the resolution to transmit the ReEnvision Augusta: A Plan for 2035 – The Augusta-Richmond County Comprehensive Plan to the CSRA Regional Commission and Georgia DCA for review. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 8/14/2018 1:00 PM Blanchard & Calhoun Annual Airport Insurance Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the Blanchard & Calhoun Annual Insurance Policy for the Augusta Regional Airport. Background:The Total Estimated Annual 2018-2019 Premium shows an increase of $11,485 from the previous year due to increase in enplanement exposure, additional newer vehicles, and a general overall market increase. The Auto Fleet and Driver schedule are updated as vehicles and employees are added or deleted. All Airport employees that possess a valid driver’s license and are authorized to drive airport vehicles are covered. The Proposed premium is $164,412.00. Analysis:The Directors and Officers policy is a 3-year policy but only 1 year of premium showing above. Total 3-year premium $15,069.00. It will be the same until 8/28/2020. The Pollution policy is a 3-year policy but only 1 year of premium showing above. Total 3-year premium $47,840.00. It will be the same until 8/28/2020. The enplanement exposure increased from 280,000 to 300,000. In the last term of 2017, we added two 2017 Fords and a 2016 Refueler ($290,995). Financial Impact:$164,412.00 Alternatives:To Deny Recommendation:To Approve Funds are Available in the Following Accounts: 551-08-1101/5231110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, April 12, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-178 Window Replacement at Hanger One for Augusta, GA – Augusta Regional Airport Bid Item #18-179 Asbestos Abatement & Window Removal for Lead Paint at Hanger One for Augusta, GA – Augusta Regional Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference Bid Item 18-178 will be held on Tuesday, March 27, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow. A Mandatory Pre Bid Conference Bid Item 18-179 will be held on Wednesday, March 28, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 29, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 SAVE Form Bid Price G & P Construction 310 Belair Road North Augusta, SC 29841 Yes 877166 Yes Yes $79,129.00 J J Morley Environmental 7560 Industrial Ct Alpharetta, GA 3004 Yes 56271 Yes Yes $88,880.00 Chaplin & Sons Clearing 1218 New Savannah R Augusta, GA 30901 Yes 371069 Yes Yes $28,500.00 Pyramid Remedial 5890 Gateway Dr., Suite B Alpharetta, GA 30004 Total Number Specifications Mailed Out: 9 Total Number Specifications Download (Demandstar): 136 Total Electronic Notifications (Demandstar): 5 Total Number Specification Mailed Out to Local Vendors: 5 Mandatory Pre-Bid Attendees: 3 Total packages submitted: 4 Total Noncompliant: 1 Bid Opening for Bid Item #18-179 Asbestos Abatement & Window Removal for Lead Paint at Hanger One for Augusta, GA - Augusta Regional Airport Bid Date: Thursday, April 12, 2018 @ 11:00 a.m. Non-Compliant Did Not Attend Mandatory Pre-Bid Conference Page 1 of 1 Public Service Committee Meeting 8/14/2018 1:00 PM Chaplin and Sons Demo Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to accept as Information Bid 18-179 Chaplin & Sons Clearing & Demolition contract for Window Removal & Asbestos Abatement Hangar One. Background:This Contract is in support of Hangar One Renovations. It was approved by the Aviation Commission on May 24, 2018. Analysis: Financial Impact:$28,500.00 Alternatives: Recommendation: Funds are Available in the Following Accounts: Fund 551 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, March 29, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-172 HVAC Upgrade to Hanger One for Augusta, GA – Augusta Regional Airport Bid Item #18-173 Electrical Renovations to Hanger One for Augusta, GA – Augusta Regional Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference Bid Item 18-172 will be held on Wednesday, March 14, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow. A Mandatory Pre Bid Conference Bid Item 18-173 will be held on Wednesday, March 14, 2018 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 15, 22, March 1, 8, 2018 Metro Courier February 15, 2018 OFFICIAL VENDORS Attachment "B" E-Verify Number Addendum 1 SAVE Form Bid Price RL Wiley 4144 Wheeler Rd. Augusta, GA 30907 Yes 108933 Yes Yes $83,336.00 Helm Electric Inc. 124 East Boundary Augusta, GA 30909 Hubbard Electric 2225 North Leg Road Augusta, GA 30909 Yes 100591 Yes Yes $66,033.00 High Voltage Specialist P.O. Box 16127 Augusta, GA 30919 Total Number Specifications Mailed Out: 23 Total Number Specifications Download (Demandstar): 192 Total Electronic Notifications (Demandstar): 6 Total Number Specification Mailed Out to Local Vendors: 15 Mandatory Pre-Bid Attendees: 3 Total packages submitted: 3 Total Noncompliant: 1 Bid Opening for Bid Item #18-173 Electrical Renovations for Hanger One for Augusta, GA - Augusta Regional Airport Bid Date: Thursday, March 29, 2018 @ 11:00 a.m. Non-Compliant Did not attend Mandatory Pre-bid Conference Page 1 of 1 Public Service Committee Meeting 8/14/2018 1:00 PM Hebbard Electrical Inc. Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to accept as Information Bid 18-173 Hebbard Electrical Inc. - Electrical Equipment Replacement. Background:This Contract is in support of Hangar One renovations. Analysis:This is one of the several stages to be performed in support of renovations to Hangar One. Financial Impact:$66,033.00 Alternatives: Recommendation: Funds are Available in the Following Accounts: Fund 551 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Friday May 18, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-204 LED Digital Display for Augusta, GA – Recreation and Parks Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 4, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 12, 19, 26, May 3, 2018 Metro Courier April 12, 2018 OFFICIAL VENDORS Attachment B E-Verify #Addendum 1 SAVE Form Bid Price Compliance Review 5% Goal Denyse 4521 Industrial Acess Rd Douglasville, GA 30134 Yes 126729 Yes Yes $207,623.00 Yes Finuf Sign Co P. O. Box 211570 Augusta, GA 30917 Yes 382388 Yes Yes $148,144.40 Yes Complete Signs 227 Hostdale Dr Dothan, AL 36303 Yes 507414 Yes Yes $149,058.00 Non- compliant AAA Sign Co 2015 Westside Dr Augusta, GA 30907 Yes 517275 Yes Yes $141,435.00 Yes Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 8 Total Electronic Notifications (Demandstar): 65 Total Number of Specificaiotns Mailed to Local Vendors: 7 Mandatory Pre-Bid Attendees: N/A Total packages submitted: 4 Total Noncompliant: Bid Item #18-204 LED Digital Display for Augusta, GA- Recreation and Parks Department Bid Date: Friday, May 18, 2018 @ 11:00 a.m. Page 1 of 1 Public Service Committee Meeting 8/14/2018 1:00 PM LED Digital Display Message Boards Department:Recreation and Parks Presenter:Glenn Parker Caption:Motion to approve the award of Bid Item 18-204, LED Digital Display Message Boards to AAA Sign Co. in the amount of $141,435.00. Background:SPLOST 7 includes a funding allocation for new LED Message Boards to be placed at four locations, those being the Augusta Aquatics Center, Diamond Lakes Regional Park, Newman Tennis Center and the Augusta Municipal Golf Course. (See two examples attached) Analysis:Ten (10) Bid Specifications were mailed to sign vendors with a total of four (4) bids received. Of those four received, one (1) was deemed non-compliant. Based on staff review and evaluation, the Department of Recreation and Parks recommends award of Bid Item 18-204 to AAA Sign Co. of Augusta, Ga. For $141,435. Financial Impact:Augusta Aquatic Center $34,405 Augusta Municipal Golf Course $34,405 Diamond Lakes Regional Park $34,405 Newman Tennis Center $38,220 TOTAL $141,435 Alternatives:1. To Approve Bid Item 18-204, LED Digital Display Message Boards to AAA Sign Co. for $141,435. 2. Move No Action. Recommendation:1. Move to Approve. Funds are Available in the Following Accounts: SPLOST 7 – 329061110_$103,215 Capital Outlay - 272061110_$38,220 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 8/14/2018 1:00 PM Massage Operator Department:Planning & Development Presenter:Julietta H. Walton Caption:Discussion: A request by Margaret Estelle Morrow for a Massage Operator's License to be used in connection with Stella Morrow LMT located at 1833 Central Ave. District 1. Super District 9. Background:This is a New Applicant New Location. Analysis:The applicant meets the requirement of the City of Augusta's Ordinance that regulates Massage Therapy. Financial Impact:The applicant will pay a fee of $155.00 for a Massaged Operator's License and a fee based on estimated gross revenue reported. Alternatives: Recommendation:The Planning and Development approved the application subject to additional information not contradicting the applicants statements. The Sheriff's Office approved the application subject to additional information not contradicting the applicants statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting Commission Chamber - 711012018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. PT'BLIC SERVICES l. Request approval to adopt by reference the International Property Item Maintenance Code 201,2 Edition and Georgia Amendments, with the exclusion Action: of (IPMC) Chapter I Administration and Enforcement; and request approval to Approved adopt International Property Maintenance Code Administration and Enforcement, Sections 7- 1 - 1 40. I through 7- 1 - I 53.2. Motions f#:" Motion Text Made By seconded By Motion to ^ aDDrove.APProve rtao,iorrpasses 4-0. Commissioner Commissioner william Fennoy Marion wiilialns Passes Seconded By Commissioner Mary Davis Motion Result Motion Result 2. New Location Application: A. N. 18-25: A request by In Sun Kim for a retail Item package Beer &Wine License to be used in connection with Coliseum located Action: at 808 I lth Street. District 1. Super District 9. Approved Motions Motion Motion Textrype Motion to ^ aDDrove.APProve vtotiorrpasses 4_0. Made By Commissioner Marion Williams Passes 3. New Location Application: A.N. 18-26: A request by Kaswania Keith for an ltem on premise consumption Liquor & Beer License to be used in connection with Action: Chipotle Mexican Grill located at 229 Robert C. Daniel Jr. Pkwy, Unit A. Approved There will be Sunday Sales. District 3. Super District 10. Motions f#:"' Motion Text Made By seconded By Motion to ^ dDDrove.APProve vtotio, Passes 4-0. Commissioner Commissione. Marion Williams William E.n ly Passes Motion Result Motion Result 4. Approve an amendment to the Augusta, Georgia Code Title 6, Chapter 2, Item Article l, Alcoholic Beverages, Section 6-2-15 Sunday Sales effective upon Action: approval of a referendum to provide for the sale of alcohol on Sundays Approved beginning at 1l:00 A.M. in accordance with Senate Bill 17. Motions f#:" Motion rext Seconded By Motion ResultMade By Motion to approve. Approve Mr. Fennoy out. commissioner commissioner h Motion passes 3-0. william Fennoy Mary Davis rasses 5. Motion to approve extending the hours of the Candlelight Jazz Concert Series ltem to 10:30 p.m. (Requested by Commissioner Marion Williams) Action: Approved Motions f#:" Motion rext Made By Seconded By Motion to delete Delete this item from the Commissioner Commissioneragenda. Wiltiam Fennoy Marion Williams Passes Motion Passes 4-0. 6. Consider parking options, requirements, issues and solutions for businesses Item that desire to open in the Central Business District. Action: Rescheduled Motions Motion Motion Text Made By Seconded By MotionTYPe Result Motion to refer this item to the Planning Commission for consideration and to ^ CommissionerDefer keep the Parking rask ;:HHjJlr'* witliam passes Force informed about Fennoy what is happening. Mr. M. Williams out. Motion Passes 3-0. 7. Motion to approve Amendment #2 to Cooperative Agreement FY2018 with Item CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. Action: Approved Motions Y:t1"' Motion Text Made By Seconded By Motion'l'ype - ----- -'t ---"----- -r Result Motion to a _-.-_ _-- approve. Commissioner CommissionerApprove liotion passes william Fennoy Marion williams Passes 4_0. 8. Motion to appoint a subcommittee to meet and discuss creating an Item entertainment district as an overlay zone. 'The area to be considered for the Action: entertainment district. 'What is the purpose of the entertainment district. 1) Approved Alcoholic beverages outside of premises 2) Tables & chairs in front of bars 3) Etc. (Requested by Commissioner Sean Frantom) Motions Motion Motion Text Made By seconded By f"ttjil'l'ype Approve Motion to approve Commissioner Commissioner Passes appointing the William Mary Davis subcommittee with Fennoy Commissioner Frantom as Chairman and representatives from the DDA, the Sheriffs Department, Mayor's Office, CVB, Admini strator's Offi ce, Parks and Recreation and business owners to participate in the discussions. Motion Passes 4-0. 9. Motion to approve Mead and Hunt Aviation Consulting Services Contract. Item Action: Approved Motions X:11" Morion Text Made By seconded By Motion't'ype -.----- -'t ----*'-'-.' Result Motion to A __-^--^ approve. Commissioner CommissionerApprove ilotion passes william Fennoy Marion williams Passes 4-0. 10. Motion to approve the minutes of the Public Services Committee held on Item June 12,2018. Action: Approved Motions Y:jt1" Motion Text Made By seconded By Motion'I'ype -.----- -'r -------- -./ Result Motion to ^ approve. Commissioner CommissionerApprove Moaion passes william Fennoy Marion williams Passes 4_0. www.ausustasa.sov Public Service Committee Meeting 8/14/2018 1:00 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on July 10, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 8/14/2018 1:00 PM Second Amendment to Contract for HVAC Services Gold Mech Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to approve the 2nd Amendment to the HVAC Services Contract with Gold Mech Inc. for the Augusta Regional Airport. Background:The Airport recommends that the Commission sign the amendment for HVAC services by Gold Mech for $42,312.48, which represents the last year of this contract. This contract dates to June 2014 providing two (1) year extensions resulting in the final year. Analysis:This is in support of all buildings at the airport for HVAC services Financial Impact:$42,312.48 Alternatives:To Deny Recommendation:To Approve Funds are Available in the Following Accounts: fund 551 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, April 12, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-178 Window Replacement at Hanger One for Augusta, GA – Augusta Regional Airport Bid Item #18-179 Asbestos Abatement & Window Removal for Lead Paint at Hanger One for Augusta, GA – Augusta Regional Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference Bid Item 18-178 will be held on Tuesday, March 27, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow. A Mandatory Pre Bid Conference Bid Item 18-179 will be held on Wednesday, March 28, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 29, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 1, 8, 15, 22, 2018 Metro Courier March 1, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Bid Price O'Brien's Glass 3842 Washington Road Martinez, GA 30907 Yes 328348 Yes $34,598.23 Window World of CSRA 4001 Enterprise Ct. Augusta, GA 30907 Yes 770159 Yes $26,500.00 360 TXC 3330 Cumberland Blvd., Suite 500 Atlanta, GA 30339 Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 69 Total Electronic Notifications (Demandstar): 2 Total Number Specification Mailed Out to Local Vendors: 9 Mandatory Pre-Bid Attendees: 4 Total packages submitted: 2 Total Noncompliant: 0 Bid Opening for Bid Item #18-178 Window Replacement at Hangar One for Augusta, GA - Augusta Regional Airport Bid Date: Thursday, April 12, 2018 @ 11:00 a.m. Page 1 of 1 Public Service Committee Meeting 8/14/2018 1:00 PM WindowWorld CSRA- Airport Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Motion to accept as Information Bid 18-178 Window World of the CSRA - Window Replacement Hangar One. Background:This contract was approved by the Aviation Commission to support Hangar One renovations. Contract was approved on May 24, 2018. Analysis:This is one of several stages to be performed in support of the renovations of Hangar One. Financial Impact:$26,500 Alternatives: Recommendation: Funds are Available in the Following Accounts: Fund 551 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission