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Home My WebLink About2018-01-09 Meeting Minutes Public Service Committee Meeting Commission Chamber - 1/9/2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. PUBLIC SERVICES 1. Motion to approve the Regency Mall location as the site of the new civic center and to reject the deal for its construction with continuation of negotiations along with the establishment of a timeframe of 45 calendar days for action, a committee with named participants who will continue with the negotiations and the identification of a funding process/source. (Requested by Commissioner Marion Williams - inadvertently omitted from the agenda by the Clerk's Office) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Mary Davis Commissioner Marion Williams Passes 2. Request the Augusta Commission approve the selection of Newton & Associates, Inc. for the Airport Rates & Charges Consulting Services as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. (RFP 17-217) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 3. Report from staff regarding the process for taking down burned-out abandon structures. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner William Fennoy Commissioner Marion Williams Passes 4. Request the Augusta Commission approve the contract between Augusta Regional Airport and Delta Airlines as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 5. Request the Augusta Commission approve the selection of R. L. Wiley Electrical Contractors for the Airport Maintenance Building Renovations as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. (Bid Item 17-286) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner Approve Motion Passes 4-0. William Fennoy Mary Davis Passes 6. Request the Augusta Commission approve the contract for services to install an epoxy floor system at the Augusta Regional Airport at a cost of $28,965 as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 7. Motion to approve the Events Marketing Promotions Program with First Foundry. RFQ 17-184 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner William Fennoy Passes 8. Motion to approve the minutes of the Public Services Committee held on December 12, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 9. Discuss the blighted property at the old tag office on Laney Walker Blvd. (Requested by Commissioner Marion Williams) Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner William Fennoy Commissioner Marion Williams Passes 10. Request the Augusta Commission approve the purchase and acquisition of two (2) passenger boarding bridges from JBT Aero Tech Corporation (JBT) at a cost not to exceed $2,000,000 as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 11. Discuss auto repair/mechanic shops with salvage/junk cars on property that are used for replacement parts. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information with a report back in 30 days on the Marshal's Office and Code Enforcement's investigation of the salvage yards. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes Public Service Committee Meeting 1/9/2018 1:00 PM Attendance 1/9/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Friday, August 18, 2017 @ 11:00 a.m. for furnishing: RFP Item # 17-217 Airport Rates and Charges Consulting Services for Augusta, GA – Augusta Regional Airport RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 4, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 13, 20, 27, August 3, 2017 Metro Courier July 19, 2017 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Fee Proposal Leibowitz AMC, Inc. 31 Blue Heron Drive Greenwood Village, CO 80121 YES AFFIDAVIT YES YES YES YES YES Newton & Associates, Inc. 1806 Rocky River Road Charlotte, NC 28213 YES AFFIDAVIT YES YES YES YES YES DKMG Consulting, LLC 750 12th Street Wilmette, IL 60091 YES 1217728 YES YES YES YES YES RFP Opening Item #17-217 Airport Rates and Charges Consulting for Augusta, GA- Augusta Regional Airport RFP Due: Friday, August 18, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar):542 Pre Proposal Telephone Conference Attendees: NA Total packages submitted: 3 Total Noncompliant: 0 Page 1 of 1 Leibowitz AMC, Inc. 31 Blue Heron Drive Greenwood Village, CO 80121 Newton & Associates, Inc. 1806 Rocky River Road Charlotte, NC 28213 DKMG Consulting, LLC 750 12th Street Wilmette, IL 60091 A. Package submitted by the deadline Pass/Fail PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS C. Overall Quality of RFP (concise and to-the-point) 50 50 50 50 Proposer’s Overall Ability to Provide the D. Narrative 1. Technical Approach 100 97.5 99.5 85 2. Financial Responsibility 100 95 95 85 3. Project Management 95 95 94.5 92.5 4. Key Personnel & Staff 90 90 90 87 5. Organizational Qualifications 75 75 75 69 6. Optional Interview (Potential Bonus Points)10 D. TOTAL 470 452.5 454 418.5 Scope of Services (Total Points 200) E. Scope of Services 1 . Experiences with airport rates and charges consulting services 60 58.5 60 42.5 2. Number of small or non-hub airport clients served in the past 5 years 50 50 47.5 42.5 3. Qualifications of the key personnel to actually work the Airport staff 60 58.5 60 52.5 4. Range of services offered to the airport clients 30 27.5 30 22.5 Total 200 108.5 107.5 85 Proximity to Area (Total Points 10) F. Proximity to Area Within Richmond County 10 Within CSRA 8 Within Georgia 6 Within SE United States (includes AL, TN, NC, SC, FL) 4 4  All Others 2 2 2 TOTAL 10 2 4 2 Cost/Fee Consideration G. Proximity to Area Lowest Fees 10 10 Second 8 8 Third 6 6 Forth 4 Fifth 2 TOTAL 10 8 6 10 Reference(s) (Total Points 10 H. References 10 10 10 10 Total (Total Possible Score 750) Total 750 631 631.5 575.5 Internal Use Only Procurement Department Completion Date: 10/12/17 Evaluation Sheet Item RFP #17-217 Airport Rates and Charges Consulting Services - Augusta, GA -Augusta Regional Airport Evaluation Meeting: September 21, 2017 @ 9:00 a.m. Vendors Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if Submittal and Quality of RFP Quality of RFP Procurement DepartmentRepresentative:_________Nancy Williams_____________________________________ Evaluator: Cumulative Date: 10/12/17 Public Service Committee Meeting 1/9/2018 1:00 PM AIRPORT RATES & CHARGES CONSULTING SERVICES Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Request the Augusta Commission approve the selection of Newton & Associates, Inc. for the Airport Rates & Charges Consulting Services as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. (RFP 17-217) Background:The Airport placed the Request for Proposal (RFP) for Airport Rates & Charge Consulting Services from July 13, 2017 through August 3, 2017. The selected firm will help the Airport (1) assess whether the Airport has been able to recover the costs to operate the terminal building, gates, ramp, and airfield; (2) construct the rate model in compliance with the FAA Grant Assurances; (3) incorporate it into the airline lease agreement; and (4) negotiate with the air carriers.The Airport received three compliant proposals in response to the RFP. The companies responding included Leibowitz AMC, Inc., Newton & Associates, Inc. and DKMG Consulting, LLC. Analysis:On Thursday, September 21, 2017, a selection committee reviewed the three proposals. Upon careful review and discussion, the Committee unanimously selected Newton & Associates, Inc. as the best fit to provide the services. For consistency, the Committee requested the responding companies to itemize the cost proposal in the form designated by the Airport by Friday, October 13, 2017. In pursuant to the Procurement Code Section 10-10-53, Competitive Selection Procedures for Professional and Consultant Services, the Airport entered into negotiation with Newton & Associates, Inc. on Monday, November 30, 2017. The company responded on Thursday, November 3, 2017 with a not to exceed price of $79,216, reflecting a total reduction of $14,459. Financial Impact:Not to exceed $79,216. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: Airport funds. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 1/9/2018 1:00 PM Burned-out structures Department: Presenter:Commissioner Marion Williams Caption:Report from staff regarding the process for taking down burned- out abandon structures. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 1/9/2018 1:00 PM DELTA AIR LINES AGREEMENT Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Request the Augusta Commission approve the contract between Augusta Regional Airport and Delta Airlines as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. Background:The two incumbent airlines at AGS have been operating under an agreement since 2013. The term of the agreement was for three (3) years with two (2) one-year options for renewal. Both airlines were operating under the same agreement and for the same terms. Delta Air Lines exercised their first option for renewal. American Airlines did not exercise their first option for renewal due to the merger between American and US Airways. Since they did not exercise their option, they have been operating under the rates and charges ordinance for the past year. The preference is to have both airlines on the same leasing schedule. Both airlines have agreed to a new agreement with a five (5) year term. Airport and airline staff have developed a mutually agreeable contract. Analysis:The preference is to have both airlines on the same leasing schedule. Both airlines have agreed to a new agreement with a five (5) year term. Airport and airline staff have developed a mutually agreeable contract. The agreement will protect the interests of the Airport and is mutually agreeable to both parties. Financial Impact:N/A Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, November 16, 2017 @ 11:00 a.m. for furnishing: Bid Item #17-286 Electrical Renovations for the Maintenance Building for Augusta, Georgia – Augusta Regional Airport Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $20.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, October 5, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, October 27, 2017 @10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 31, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 5, 12, 19, 26, 2017 Metro Courier October 11, 2017 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"Addendum 1 Addendum 2 E-Verify SAVE Form Bid Price Hebbard Electric, Inc. 2225 North Leg Road Augusta, GA 30909 YES YES YES 100591 YES $59,292.00 High Voltage Specialist Inc. 1886 Gordon Highway Augusta, GA 30909 YES YES YES 188546 YES $77,470.00 A&H Electric 1351 W Martintown Road North Augusta, SC 29860 YES YES YES 1247718 YES $59,200.00 RL Wiley Electric PO Box 3112 Evans, GA 30809 YES YES YES 108933 YES $54,680.00 Total Number Specifications Mailed Out:23 Total Number Specifications Download (Demandstar):318 Total Electronic Notifications (Demandstar): 3 Mandatory Pre-Bid Conference Attendees: 7 Total packages submitted: 4 Total Noncompliant: 0 Bid Item #17-286 Electrical Renovations for the Maintenance Building for Augusta, Georgia – Augusta Regional Bid Date:Thursday, November 16, 2017 @ 11:00 a.m Page 1 of 1 Public Service Committee Meeting 1/9/2018 1:00 PM ELECTRICAL BID FOR MAINTENANCE BUILDING RENOVATION Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Request the Augusta Commission approve the selection of R. L. Wiley Electrical Contractors for the Airport Maintenance Building Renovations as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. (Bid Item 17-286) Background:This contract is in support of the Maintenance Building Renovation project which is converting the old Cargo building at the North end of the Airport. The building is currently being used for storage. Analysis:In lieu of one general contractor to perform the renovation to the existing cargo building, monies have been saved and costs reduced by separating contracts for individual services. Financial Impact:$54,680.00 Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: Airport funds. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 1/9/2018 1:00 PM EPOXY FLOOR SYSTEM FOR MAINTENANCE BUILDING RENOVATION Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Request the Augusta Commission approve the contract for services to install an epoxy floor system at the Augusta Regional Airport at a cost of $28,965 as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. Background:This is part of the ongoing renovation of the existing cargo building to become the new maintenance building. This encompasses an approx. 8,000 sq. ft. area. Analysis:To refurbish the existing concrete floor to a workable standard that will not only perform under the weight of our fire trucks, maintain a clean and safe area, and present longevity in wear ability, this type of epoxy floor system is recommended for this work area. Financial Impact:$28,965.00 Alternatives:Deny request Recommendation:Approve request. Funds are Available in the Following Accounts: Airport funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Request for Qualifications Request for Qualifications will be received at this office until Thursday, May 25, 2017 @ 11:00 a.m. for furnishing: RFQ Item #17-184 Events Marketing Promotions Program for Augusta Recreation Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Pre-Qualifications Conference will be held on Tuesday, May 9, 2017, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, May 11, 2017, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 13, 20, 27, May 4, 2017 Metro Courier April 19, 2017 OFFICIAL VENDORS Attachment "B"Addendum 1 E-Verify #SAVE Form Original 9 Copies Jacob's Eye Group 1450 Ralph David Abernathy Blvd Atlanta, GA 30310 YES YES 895761 YES YES YES The Partnership of Atlanta 3500 Piedmont Road Suite 355 Atlanta, GA YES Non- Compliant 465141 YES YES YES PM3 1776 Peachtree St NW Suite 180N Atlanta, GA 30309 YES Non- Compliant 853935 YES YES YES Designsensory 1740 Commons Point Dr Knoxville, TN 37932 YES YES 230490 YES YES YES First Foundry (Morris Publishing Group LLC) 725 Broad Street Augusta, GA 30901 YES YES 370183 YES YES YES Mass Media Marketing 229 Fury's Ferry Road Suite 123 Augusta, GA 30907 YES YES 785162 YES YES YES Alison South Marketing Group 4234 Columbia Road Martinez, GA 30907; YES YES 1199824 YES YES YES Total Number Specifications Mailed Out: 63 Total Number Specifications Download (Demandstar): 11 Total Electronic Notifications (Demandstar): 123 Pre-Qualifications/Telephone Conference Attendees:13 Total packages submitted:7 Total Noncompliant: 2 The following vendors have been deemed non-compliant for failing to acknowledge Addendum 1: The Partnership of Atlanta and PM3 RFQ Item #17-184 Events Marketing Promotions Program for Augusta, GA Augusta Recreation Department RFQ Date: Thursday, May 25, 2017 @ 11:00 a.m. Page 1 of 1 Alison South Marketing Group 4234 Columbia Road Martinez, GA 30907; Designsensory 1740 Commons Point Dr Knoxville, TN 37932 First Foundry 725 Broad Street Augusta, GA 30901 Jacob's Eye Group 1450 Ralph David Abernathy Blvd Atlanta, GA 30310 Mass Media Marketing 229 Fury's Ferry Road Suite 123 Augusta, GA 30907 The Partnership of Atlanta 3500 Piedmont Road Suite 355 Atlanta, GA PM3 1776 Peachtree St NW Suite 180N Atlanta, GA 30309 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL C. Overall Quality of RFP (concise and to-the-point) 50 35 35.5 50 45 20 1. Technical Approach 100 80 79 92.5 87.5 55 2. Financial Responsibility 100 80 77.5 92.5 92.5 72.5 3. Project Management 95 82.5 82.5 90 87.5 75 4. Key Personnel & Staff 90 82.5 82.5 87.5 87.5 72.5 5. Organizational Qualifications 75 70 74 74 73.5 62.5 6. Optional Interview (Potential Bonus Points)10 9 8 9 5.5 0 D. TOTAL 470 404 403.5 445.5 434 337.5 1. Proposed brand vision, media and marketing strategy presented for Augusta Richmond County. 40 32.5 31.5 40 37.5 20 2. Design and concept of print advertisements and online media monitoring for Augusta Richmond County. 40 31.5 27.5 36 32.5 20 3. Use of processes that creatively engages Augusta Richmond County and all other stakeholders in all stages of design. 20 12.5 15 19 17.5 12.5 4. Credentials and professional qualifications of individuals assigned to the Project. 30 25 27.5 30 29 22.5 5. Innovative ideas and suggestions that will drive measureable growth of attendance at current events presented. 30 20 17.5 26 26.5 10 6. History of effective scheduling and budget management for projects of similar scale and complexity 20 18 18.5 20 19 10 7. Ability to complete vision and marketing development strategy and implement promotions within 2017. 20 16.5 17.5 19.5 18 15 Total 200 156 155 190.5 180 110 Within Richmond County 10 0 0 10 0 10 Within CSRA 8 10 0 0 0 0 Within Georgia 6 0 0 0 6 0 Within SE United States (includes AL, TN, NC, SC, FL) 4 0 4 0 0 0  All Others 2 0 0 0 0 0 TOTAL 10 10 4 10 6 10 H. References 20 10 10 10 0 0 Total 750 615 608 706 665 477.5 Reference(s) (Total Points 10 Procurement DepartmentRepresentative:_____Nancy Williams________________________________________ Evaluator: CUMULATIVE Date: 07/25/17 Procurement Department Completion Date: 9/1/17 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Total (Total Possible Score 750) Evaluation Sheet - RFQ Item #17-184 Events Marketing Promotions Program for Augusta, GA Augusta Recreation Department RFQ Due: Thursday, Julyt 6, 2017 @ 11:00 a.m. Proximity to Area (Total Points 10) F. Proximity to Area Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Submittal and Quality of RFP D. Narrative E. Scope of Services Quality of RFP Vendors Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination 4; H. Glenn Parker, Director goar ke r@ augusta ga. gov To From. Date Subject Based on interviews of potential marketing firms we would like to begin contract negotiations with FirstFoundry. At a score of 706, First Foundry was the lead firm based on RFp's submitted and interviews. Please ask your staff to work with us to schedule a meeting in the near future. As always, thank you for the prompt and courteous your office provides to our Department. Joanie Adams Yolanda Marshall Nancy Williams Phyllis Johnson i i -n r -:i !: r-- -!: J', -. -: : -lil_'i. Ii HJ: :!!r r i ll Administrative Office 2027 Lumpkin Road -PO BOX 5605 Augusta, GA 30916 (706) 796-5025 Office - (706) 796-4099 Fax www. augustaga. gov/recreation Cc: Public Service Committee Meeting 1/9/2018 1:00 PM Events Marketing Promotions Program #17-184 Department:Recreation and Parks Presenter:H. Glenn Parker Caption:Motion to approve the Events Marketing Promotions Program with First Foundry. RFQ 17-184 Background:The City of Augusta is seeking the services of a public relations firm with public event marketing and promotions experience. The selected firm will proceed with the promotion of public events and programs by the City of Augusta. Analysis: Financial Impact:First Foundry has presented a plan within the scope of the RFQ at a cost of $75,000 and 15% of sold sponsorships. Alternatives:1 – Approve RFQ #17-184 Events Marketing Promotions Program with First Foundry 2 – Not approve Recommendation:To approve. Funds are Available in the Following Accounts: $80,000 has been budgeted for this project in 101-06-1110-5211110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting Commission Chamber - l2ll2l20l7 ATTENDANCE: Present: Hons. Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SERVICES 1. Request the Augusta Commission approve a resolution permitting the Mayor to Item execute Federal Aviation Administration (FAA) Grants having expedited Action: deadlines for the Fiscal Year 2018 and 2019 as approved by the Augusta Approved Aviation Commission at their November 30,2107 Meeting. Motions f#:" Motion Text Made By seconded By Motion to ^ aDDrove.APProve uotion passes 4-0. Commissioner Commissione william Fennoy Mary Davis ir Passes Seconded By Commissioner Mary Davis Motion Result Motion Result Passes 2. Request the Augusta Commission approve the resolution permitting the Mayor Itemto execute Georgia Department of Transportation Grants (GDOT) having Action: expedited deadlines for the Fiscal Year 2018 and 2019 as approved by the Approved Augusta Aviation commission at their November 30,2017 meeting. Motions Motion Motion Text'r'ype Motion to ^ aDDrove.APProve vtotion passes 4-0. Made By Commissioner William Fennoy 3. Move to approve the following individuals to serve on the ad-hoc ltem Monitoring/Oversight Committee for the Commercial and Retail Project Action: established with the Augusta Economic Development Authority. This oversight Approved and monitoring shall serve as the Commission's ability to directly input the needs of the Augusta constituency. Monitoring/oversight described herein is reserved for the Project only and is not intended to be interpreted as applying to the Development Authority normal operations. This committee is established in accordance with Memorandum of Understanding approved by the Augusta Commission on October 3,2017. Effective day of the appointment is I January 2018. The term of each member shall be three years unless reappointed, extended or removed. Mayor Pro Tem, Commissioner Mary Davis Commissioner Ben Hasan Commissioner Sammie Sias The Mayor shall serve as an ex-offrcio member of this ad-hoc committee. (Requested by Commissioner Sammie Sias) Motions Motion rr r! m . r- r Motion;::, -"" Motion Text Made By Seconded By'I'YPe -'---- -J Result Motion to approve Derete fl'J'j;:illls item from $",il,T#';:ffi:, fi""HHjJft'* passes Motion Passes 4-0. 4. Request the Augusta Commission approve the agreement with Airline Data, Inc. Item to provide aviation statistical data services for the Augusta Regional Airport as Action: approved by the Augusta Aviation Commission at their November 30, 2017 Approved Meeting. Motions *l:"' Motion Text Made By seconded By Motion I YPe -'---- -J Result Motion to Approve il3,',Xl'r",,., fil,ffiT#;:ffi:, fi:ffi'jJi;"' passes 4_0. 5. Motion to approve authorization for Augusta to submit a Pre-Application with Item the Georgia Natural Resources Department for 2017-2018 Recieational Trails Action: Program (RTP) grant. Approved Motions Motion Motion- ----- Motion Text Made By Seconded ByI YPe - '--- -r Result Motion to A _.^..^_-^ approve. Commissioner CommissionerApprove ilotion passes william Fennoy Mary Davis Passes 4-0. 6. Motion to approve the minutes of the Public Services Committee held on ltem November 28,2077. Action: Approved Motions Motion f,f,-r!--,m , r, r h Motion;""-" Motion Text Made By Seconded Byl'YPe -'- -r --------- -'l Result Motion to Aoorove approve. Commissioner Commissionerr rrHrv vv Motion passes William Fennoy Mary Davis Passes 4-0. 7. Request the Augusta Commission approve the zoning restriction agreement ltem befween Augusta Regional Airport and the City of Augusta, GA as approved by Action: the Augusta Aviation Commission at their November 30,2017 meeting. Approved Motions Motion m Motion;----- Motion Text Made By Seconded BylYPe "--- -r Result Motion to Approve ffi3,',:;'iu,,., fii,ll#ffi:ffi:, $""[TiJiJ., passes 4_0. www.augustaga.qov Public Service Committee Meeting 1/9/2018 1:00 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on December 12, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 1/9/2018 1:00 PM Old Tag Office Department: Presenter: Caption:Discuss the blighted property at the old tag office on Laney Walker Blvd. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 1/9/2018 1:00 PM PASSENGER BOARDING BRIDGE PURCHASE Department:Augusta Regional Airport Presenter:Herbert Judon Caption:Request the Augusta Commission approve the purchase and acquisition of two (2) passenger boarding bridges from JBT Aero Tech Corporation (JBT) at a cost not to exceed $2,000,000 as approved by the Augusta Aviation Commission at their November 30, 2017 Meeting. Background: The passenger boarding bridges are the tunnel-type devices that facilitate the transition of aircraft passengers from the plane to the terminal boarding area and vice versa. AGS currently has one passenger boarding bridge that exclusively services one of our two commercial airline carriers. Upon approval of this request, AGS will initiate the purchase of two additional passenger boarding bridges (PBBs). The Airport is requesting the use of a sole source procurement process for standardization. The purchase will be made using Passenger Facility Charge (PFC's) Analysis:The following are some of the benefits AGS will derive from the new PBBs: 1) Safer and more efficient transition of passengers 2) Protection (passengers & employees) from the elements 3) ADA- related accommodations (e.g., wheelchairs, limited mobility, disabled, etc.) 4) Service and perception upgrades (e.g., first class, elimination of ground boarding, etc.) 5) Improved ability to accommodate new entrant airline service, charters, and special events(e.g., The Masters Operation) Financial Impact:The cost for the equipment and all associated support, design, and installation is approximately $2,000,000. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: airport funds (PFC's) 551081305-5432110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 1/9/2018 1:00 PM Salvage Car Shops Department: Presenter: Caption:Discuss auto repair/mechanic shops with salvage/junk cars on property that are used for replacement parts. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: