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HomeMy WebLinkAbout2017-05-09 Meeting Minutes Public Service Committee Meeting Commission Chamber -5/9/2017 ATTENDANCE: Present: Hons. Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SERVICES 1. Motion to approve the National Recreation and Park Association’s (NRPA) grant for a “Healthy Out-of-School Time Program” in the amount of $25,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Marion Williams Passes 2. New Ownership Application: A. N. 17-16: A request by Dwayne Britton for an on premise consumption Liquor, Beer and Wine License to be used in connection with The Country Club Dance Hall and Saloon, LLC located at 2834 Washington Road Ste. F. There will be Dance. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner Mary Davis Passes 3. Motion to approve the minutes of the Public Services Committee held on April 25, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Marion Williams Passes 4. Approve recommendation regarding the closing hours of the Recreation Department's Rental Facilities. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to approve deleting this item from the agenda. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes 5. Approve establishing a subcommittee to review and recommend changes to the city's Comprehensive Zoning Ordinance how zoning exceptions are done in residential subdivisions and in other areas. (Requested by Commissioner Sammie Sias) (Referred from April 25 Public Services Committee) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next meeting. Motion Passes 4-0. Commissioner Marion Williams Commissioner Mary Davis Passes 6. Approve establishing a timeline for the improvements to the local neighborhood community centers and parks as outlined in the Master Plan and SPLOST 7. (Requested by Commissioner Sammie Sias) (Referred from April 25 Public Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result www.augustaga.gov Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner William Fennoy Commissioner Mary Davis Passes Public Service Committee Meeting 5/9/2017 1:00 PM Attendance 5/9/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA, GEORGIA New Grant Proposal/Application Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget structure and financial goals. Proposal Project No. Project Title PR000l0l RECREATIO 2017 Healthy Out-of-School Time Programs Grant Start Date: 0513012017 Submit Date: 04llll20t7 Total Budgeted Amount: 25,000.00 Sponsor: GM0029 SponsorType: py1 Purpose: l3 End Date: 0lll2l20l8 Department; 061 Total Funding Agency: National Rec. & Parks Assoc. Private Entity Community The purpose of the grant is to increase the number of healthy meals children in low income communities receive through Summer Food Service Program and Child and Adult Care Food Program during out of school times. It will provide nutrition literacy to children and families by teaching the importance of healthy eating. It will provide for nutrition standards that increase access to healthier food and support a healthy eating environment. and provide for a meal and program efficiencies that increase community sustainability. Local Match: No EEO Required: No REGEIVIED, ADMINISTRATOR'S OFFI (' : APR I 3 i$i/ AUGUSTA.RICHMONO COUNTY Recreation Cash Match? N 25,000.00 Total Cash Match: 0.00 Flow Thru ID: NA Contacts Type ID I cutoto Smith, Joanie (706)796-40es Type FA By G. PARKER Approvals Date 04113t2017 lDept. Signature: Grant C l.) I have reviewed the Grant application and enclosed materials and: o.{nathe grant/award to be feasible to the needs of Augusta Richmond County o Deny the request Finance Director Date 2.\ y6e revie*ed the Grant application and enclosed materials and: y'l,pprovethe Department Agency to move forward with the application u-k4-r7 the request user: JS3073 - JOANIE SMITH page Current Dile: 04llll20l7 CurrentTime: l0:13:40Report: GMl000_PROPOSAL - GMl000: Grants Management: I Date Public Service Committee Meeting 5/9/2017 1:00 PM 2017 NRPA Grant for a Healthy Out-of-School Time Program Department:Recreation and Parks Presenter:H. Glenn Parker Caption:Motion to approve the National Recreation and Park Association’s (NRPA) grant for a “Healthy Out-of-School Time Program” in the amount of $25,000.00. Background:The Augusta Recreation and Parks Department is to receive a grant from the NRPA to establish a “Healthy Out-of-School Time Program”. The scope of the program is to increase the number of healthy meals children in low-income communities receive through Summer Food Service Programs, Child and Adult Care Food Programs and teaching about the importance of healthy nutrition. The funds will allow to implement the program at Blythe, Bernie Ward, Diamond Lakes, Garrett, McBean, Warren Road, Brigham, Eastview, Barton Village, and possibly other community centers to be determined. Analysis:The grant provides the mechanism for Augusta, Georgia to receive $25,000.00 in 2017. Financial Impact:Augusta does not have to match the grant and the program can be implemented within existing programs. Alternatives:1. To approve the 2017 NRPA grant for the Augusta Recreation and Parks Department. 2. To deny, this would result in forfeiting grant funds and educational resources. Recommendation:To approve the 2017 NRPA grant for the Augusta Recreation and Parks Department. Funds are Available in the Following Accounts: from grant proceeds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 5/9/2017 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:New Ownership Application: A. N. 17-16: A request by Dwayne Britton for an on premise consumption Liquor, Beer and Wine License to be used in connection with The Country Club Dance Hall and Saloon, LLC located at 2834 Washington Road Ste. F. There will be Dance. District 7. Super District 10. Background:This is a New Ownership Application. Formerly in the name of James Wren. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,800.00. Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Commiffee Meeting Commission Chamber - 412512017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairnan; M. Williams, member. Absent: Hon. Davis, member. PUBLIC SERVICES 1. Discuss Augusta Recreation Centers hours of operations. (Requested by the ItemAdministrator) Action: Approved Motions Motion-^""-- Motion TextI ype Motion to approve receiving this item as ^ information andAPProve consider a revision to the noise ordinance. Motion Passes 3-0. 2. Motion to approve Supplemental Agreement No. I to Lease No. DACW21-1- Item 09-2013 between Augusta, Georgia and the Secretary of the Army for the New Action: Savannah Bluff Lock and Dam. (Referred from April 11 Public Services Approved Committee) Made By Seconded By Motion Result Commissioner William Fennoy CommissionerMarion Passes Williams Motions Motion-"""" Motion Textr ype Motion to ^ aDDrove.APProve vtotio, Passes 3-0. Made By Commissioner William Fennoy Seconded By Motion Result Commissioner wayne Guilfoyle Passes 3. Motion to approve the minutes of the Public Services Committee held on April Item11,2017. Action: Approved Motions Motion Type Approve 3-0. 4. Approve establishing a subcommittee to review and recommend changes to Item the city's Comprehensive Zoning Ordinance how zoning exceptions are done Action: in residential subdivisions and in other areas. (Requested by Commissioner Rescheduled Sammie Sias) Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Marion Williams William Fennoy Motion Result Passes Motion to refer this Defer item to the next Commissioner Commissionermeeting. Marion Williams William Fennoy Passes Motion Passes 3-0. 5. Approve establishing a timeline for the improvements to the local Item neighborhood community centers and parks as outlined in the Master Plan Action: and SPLOST 7. (Requested by Commissioner Sammie Sias) Rescheduled Motions ryJ:'" Motion rext Motions +'#:'" Motion rext Made By Seconded By Made By Seconded By Motion Result Motion Result Item Action: Approved Motion to refer this Defer item to the next Commissioner Commissionermeeting. Marion Williams William Fennoy Passes Motion Passes 3-0. 6. Discuss bus shelters. (Requested by Commissioner Marion Williams) Motions Motion Motion Type Motion Text Made By Seconded By Result Motion to approve a._. ..-__ receiving this item as Commissioner CommissionerApprove irioi-u,ion. Marion williams william Fennoy Passes Motion Passes 3-0. www.augustaga.gov Public Service Committee Meeting 5/9/2017 1:00 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on April 25, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Office 2027 Lumpkin Road – PO BOX 5605 Augusta, GA 30916 (706) 796-5025 Office – (706) 796-4099 Fax www.augustaga.gov/recreation Office of the Director Memorandum To: Janice Allen-Jackson, Administrator From: H. Glenn Parker, Director Subject: Recreation and Parks Rental Hours Date: April 19, 2017 We reviewed sixteen local venues asking them: 1. Hours of operation 2. Staff besides the rental staff required by the venue 3. Other staff fees; general rental fees 4. Do you require an electrician 5. Copy of their contract Most facilities gave us answers to the questions we asked. Some understandability did not respond. We attempted to talk with venues that are open for anyone to rent. Some are government and some are private. We have combined all this information into the attached spreadsheet. Our focus was on the hours of operation but while asking we wanted to get as much information as we could. What we found… - Of the local venues we spoke with, no one allows events past midnight. - All clean-ups are required to be done by 1:00 a.m. - Most venues require some type of security. Some were mandatory and some are based upon the event. - No one required an electrician except the Columbia County Exhibition Center and that was only for special needs. Included is a copy of our contract. Under House Rules for Rentals #10, it states that we are open until 12:00 a.m. and that clean-up must be completed by 1:00 a.m. Administrative Office 2027 Lumpkin Road – PO BOX 5605 Augusta, GA 30916 (706) 796-5025 Office – (706) 796-4099 Fax www.augustaga.gov/recreation Beverage service must stop 30 minutes prior the scheduled ending time. This information is on page one of the contract. According to staff, we have only received two requests so far this year to extend the time to 1:00 a.m. at the Julian Smith Casino. One of the requests was for a New Year’s Eve rental and we did allow the renter to extend their time to 1:00 a.m. My recommendation is to leave our rental hours as they are for the time being. If a renter request to extend the hours we will ask them to give us a written explanation for the need to be open later. Staff would then make a recommendation to the Director for approval. I think we need to approach this from a bigger picture. I think Recreation and Parks along with the Administrator’s office, Sheriff’s Office, DDA and possibly Planning need to amend the Noise Ordinance and make a recommendation to modernize this ordinance. I think we need “zones” within the noise ordinance for downtown, residential, commercial areas, etc. and that times be set accordingly within the zones to reflect the location. Currently we have a noise ordinance that covers that entire county. Once the Noise Ordinance is amended, then I think we can look to expand the hours of some of our locations such as the Common to reflect the noise ordinance. Regarding electricians… We require electricians at the Augusta Common, Amphitheater and the Indian Festival at Lock and Dam Park. Electricians are not needed for every event booked at the Common or the Amphitheater. Electricians are used for the large events with a major stage production and events that have vendors that will be using the electricity. We have some 220 amp power boxes that need to be connected by our electricians. They are assigned in case we have issues with the power during the events. If a stage production goes out, we have the electricians on site to fix the problem or issue. Otherwise if we have a problem or issue with the power we would have to wait until the electricians arrive on site. The electricians are paid by the event organizer at the rate of $22.00 per hour with a 4 hour minimum. For large events 2 electricians are assigned and on smaller events we assign 1 electrician. For some of the smaller events no electrician is assigned. Events such as Arts in the Heart require electricians. This event uses all the power outlets and they bring in generators. This keeps the electricians busy with the amount of equipment used for this event. We have other events that require large set up and all of the power outlets are used. If electricians are not on site, we would have to call an electrician to the event without knowing how long it could take to resolve the power issue. Please let me know what questions you have. AUGUSTA RECREATION AND PARKS DEPARTMENT (Revised September, 2016) DATE OF CONTRACT _______________________________________ CONTRACT # _______________________ DATE OF EVENT _____________________________________________________________________________ FACILITY _____________________________________________________________________________ (NAME OF FACILITY) (AREA) RETURN THIS FORM WITHIN FIVE (5) DAYS FACILITY RENTAL POLICY CONTRACT NAME OF ORGANIZATION / SPONSOR _______________________________________________________________ CONTACT PERSON ________________________________________ DATE OF BIRTH ____________________ MAILING ADDRESS _____________________________________________________________________________ (NUMBER) (STREET) _____________________________________________________________________________ (CITY) (STATE) (ZIP CODE) (*E-MAIL ADDRESS *required) TELEPHONE NUMBER _____________________________________________________________________________ (HOME) (WORK) (CELL) TYPE OF EVENT _____________________________________________________________________________  WILL YOU BE SELLING TICKETS? ____________ ADVANCED AT THE DOOR BOTH (circle one)  TEEN EVENT (any event for ages 13 to 20) ______________ (teen policy required, please sign) ALCOHOL PRESENT_______________ BYOB ______________ CASH BAR _______________________ (see page 2) (All Alcoholic Beverage service must stop thirty (30) minutes prior to scheduled ending time for security.) (All events with alcohol and/or any type of sales {including advanced ticket sales} require the attached form be taken to License and Inspections a minimum of 45 days prior to rental.) NUMBER OF PEOPLE EXPECTED TO ATTEND _________________ TIME YOU WANT TO GET INTO THE FACILITY: __________________A.M. ________________P.M. EVENT HOURS: TIME IN: ______________ TIME OUT:________________ (Event must end by midnight) BREAK DOWN/CLEANING TIME: BEGINNING TIME:__________ ENDING TIME:_____________ (Renter may clean from 12 am until 1 am) I, the undersigned, agree to the terms of the contract and have read the facility rental policies presented to me by the Augusta Recreation and Parks. _______________________________________________________________ DATE:_____________________________ (SIGNATURE OF APPLICANT) I (renter) AGREE TO FORFEIT MY DEPOSIT, AND WILL NOT BE CLEANING FACILITY _____________________ PLEASE SIGN BOTH SIDES OF THIS CONTRACT AUGUSTA RECREATION AND PARKS DEPARTMENT, Facility Rental Policies GENERAL INFORMATION All rentals are on a first come/ first serve basis. Minimum age requirement for renting a building is twenty-one (21). All events must end by 12:00 a.m. in all facilities. Augusta Recreation and Parks Department (ARPD) will not be responsible for any items left on the premises. Any damages will have to be repaired by the Recreation Department or a contractor obtained by the department and will be paid for by the renting party. Augusta Recreation and Parks is not liable for any injuries occurring from activities associated with the rental. Failure to follow the policy set forth in this contract could result in the immediate shut down of the event and the renting party may not be allowed to use any Augusta Recreation and Parks rental facilities in the future. No smoking is allowed in any Recreation & Parks facility. Balance of the rental fee is due thirty (30) days prior to the event. Any fees paid within thirty (30) days of the event must be paid in cash. All rental times must be confirmed in full seventy-two (72) hours in advance. ADDITIONAL EXPENSES (Fees subject to change) The Superintendent, the Deputy, and the Firefighter fees are additional expenses not included with the rental fee. Certain events may necessitate the presence of security from the Richmond County Sheriff's Department and/or Augusta Fire Department. That determination is made by Augusta Recreation and Parks. Any event in which money is charged has certain requirements (alcohol and/or business license and extra employees)- these also require pre-approval by the Director of ARPD. Augusta Recreationand Parks will make arrangements for the deputy(s), firefighter, and superintendents. All of the following employee’s fees are due, IN CASH ONLY, the day of the event — upon arrival at facility. If the facility is understaffed for the numbers of guests that show up, the event may be shut down immediately. Superintendent’s Fee All functions at rental buildings must have a department-employed superintendent on duty for the entire length of the rental. Normal working hours for the superintendent are Monday through Friday from 8:30 am until 5:00 pm and are included at no cost. (Holidays are not included.) For weekday events, the renting party must pay the superintendent’s fee starting from 5:00 pm until everyone leaves the facility (4 hour minimum). On Saturday, Sunday or Holidays, the superintendent must be paid for ALL the hours that you are in the facility (4 hour minimum for the morning shift and 4 hour minimum for the evening shift, with minimum 2 hour break between shifts). Please note that this must also include your setup and cleaning time. Certain events with over 200 guests may be required to have an additional superintendent on duty during the event hours. The superintendent(s) will only be there to admit entrance, be on site and to close up the facility. In the event of any electrical, mechanical, or plumbing problems, it is in the best interest of the Recreation Department and the renter to have this representative on duty. You must SCHEDULE your times to get into the building 72 hours IN ADVANCE. Hourly fee $18.00 per hour (4 hour minimum) CASH ONLY (rate subject to change without notice) Deputy and Firefighter Fees  Any event where alcohol is served (regardless of guest count) requires a Richmond County Deputy on duty during the event hours. (All Alcoholic Beverage service must stop thirty (30) minutes prior to scheduled ending time for security; must also send attached form to License & Inspections.)  Events with 100 or more guests are required to have an Augusta Firefighter on duty during the event hours.  Certain events with over 200 guests may be required to have additional deputies on duty during event hours. Hourly fees $22 per hour; $25 Sunday/Holidays (4 hour minimum) CASH ONLY (rate subject to change without notice) “RENTALS DESIGNATED AS TEENAGE EVENTS WILL REQUIRE TWO (2) SECURITY FROM THE RICHMOND COUNTY SHERIFF’S DEPARTMENT; and follow the attached TEENAGE RENTAL POLICY; THIS IS TO INSURE PROPER SECURITY AND PROTECTION DURING THESE RENTALS AND MUST BE CONFIRMED 10 DAYS PRIOR TO RENTAL.” RENTAL RESERVATION PROCEDURES Contact the Administrative Office at (706) 796-5025 for rental reservations (other than community centers). Office hours are Monday through Friday from 8:30 am until 5:00 pm. If renting a Community Center & Neighborhood Park - Pay at the center or park. If renting any other facility – send payment to: 2027 Lumpkin Road, Augusta, Georgia 30906 – Attn. Rental Coordinator Make checks payable to: Augusta Recreation and Parks CANCELLATIONS/TRANSFERS Prior to 90 days of the event date: 100% refund Less than 90, but more than 60 days of the event date: 50% refund Less than 60 days of the event date: NO REFUND Minimum 60 day notice required to transfer/move a date (this allowed 1 time only). The confirmation/clean up-set up deposit will be returned within 20 working days following the event if warranted. EVENT SETUP  All of the set up (linens, caterers, florists, etc.) for the event must be done ON THE DAY OF THE EVENT. A certain number of tables and chairs are available on the premises. If additional tables/chairs are needed, they will be the responsibility of the renting party.  Table/chair set up and break down is the responsibility of the renter in all facilities, except the Old Government House (see next item). Failure to take down set up will result in forfeiture of the clean up deposit.  Table/chair set up at the Old Government House (if requested/deposit forfeited) includes initial set up only.  Clean up must be done ON THE DAY OF THE EVENT as well. See attached checklist (renter and superintendent must sign checklist for deposit to be refunded.) PERMITS/LICENSES All events with alcohol and/or any type of sales (including advanced ticket sales) require the attached form be taken to License and Inspections a minimum of 45 days prior to rental. (Richmond County License and Inspections Department (706) 312-5036) Reminder: these types of events also require pre-approval from a deputy director or the director of ARPD. Inflatable play equipment requires a permit from Augusta Recreation and Parks (water inflatables not allowed/electricity not provided). PAY AT THE DOOR EVENTS The Recreation Department has the right to disapprove any pay at the door events. ALL pay at the door events must be approved by the Director or Deputy Director of ARPD – No exceptions! These events will require a mandatory minimum of 4 security officers, 1 fire marshal and 2 superintendents. Pay at the door events will require the renting party to provide a $1 million dollar liability insurance certificate prior to the event. Alcoholic beverages are not permitted at Parks, including Lock & Dam or Pendleton King Park. For more information, contact the Augusta Recreation, Parks and Facilities Department, 2027 Lumpkin Road, Augusta, Georgia 30906 - (706) 796-5025. Please sign indicating that you have read this contract: Signature_________________________________________________ (Revised 12/2015) AUGUSTA RECREATION AND PARKS DEPARTMENT (Revised 12/2015) Additional Expenses – Indoor Facilities Only These fees must be paid by the renter – prior to the start of the event and must be paid in CASH. RENTAL FACILITIES Confirmation/Cleanup Deposit Rent Total Boathouse $200 $750 $950 Diamond Lakes Pavilion $100 $100 Gracewood Center $75 $200 $275 Julian Smith Casino $150 $550 $700 Julian Smith Barbecue Pit & Dining Hall $100 $450 $550 Julian Smith Gazebo $25 $50 $75 Minnick Park $75 $200 $275 Old Government House $200 $700 $900 Old Government House – Photo Session $55 $55 Photo Sessions at the Old Government House may be scheduled Monday through Thursday, during normal working hours only by calling (706) 821-1812. LOCK & DAM PARK (Alcoholic Beverages Prohibited) (Parking is free) FACILITIES Confirmation/Cleanup Deposit Rent Total Shelter III $50 $100 $150 Shelter II $50 $80 $130 Shelter I $50 $50 $100 Table Group II $20 $40 $60 Table Group I $20 $40 $60 RESERVED sign will be placed at the facility on the day of your event. Inflatable play equipment requires an additional permit! Shelter III Tables: 10 Grills: 3 Water: Yes Table Group II Tables: 3 Grills: 3 Water: No Shelter II Tables: 8 Grills: 3 Water: Yes Table Group I Tables: 3 Grills: 3 Water: No Shelter I Tables: 5 Grills: 2 Water: No PENDLETON KING PARK (Alcoholic Beverages Prohibited) (Parking is free) FACILITIES Confirmation/Cleanup Deposit Rent Total Franke Pavilion $50 $150 $200 Covered Picnic Shelter $25 $50 $75 Hydrangea Garden w/Pergola $25 $75 $100 Blue Garden w/Gazebo $25 $25 $50 Touch & Smell Garden $25 $25 $50 Duck Pond Shelter $25 $50 $75 RESERVED sign will be placed at the facility on the day of your event. NO grills allowed under the covered areas. NO staked tents allowed in the park. Renters must provide tables/chairs for outside use (tables/chairs available at Franke Pavilion only). Duck Pond Shelter parking is available at the tennis courts or regular parking lot – renters can not drive to shelter. Inflatable play equipment requires an additional permit! Rental hours are 8 am until 8 pm on Monday through Sunday from April through September; and 8 am until 6 pm all other months. All events should end 30 minutes prior to the gate closing time for patrons to exit the park for the gates to close on time. Franke Pavillion: 200 seated theatre style; 125 seated w/tables & chairs (11 tables, 35 chairs available) Covered Picnic Shelter: Tables 4 Grill 1 Water: Yes Hydrangea Garden w/Pergola Approximately 100 seated theatre style; 60 seated w/tables & chairs (renter must provide tables/chairs) Duck Pond Shelter: Tables 2 **PLEASE SEE OTHER SIDE FOR COMMUNITY CENTERS/PARKS PRICING** Superintendent Hourly Rate $18 per hour Minimum 4 hours Richmond County Sheriff’s Deputy Hourly Rate $22 per hour, $25 Sunday/Holidays Minimum 4 hours Augusta Fire Fighter Hourly Rate $22 per hour, $25 Sunday/Holidays Minimum 4 hours COMMUNITY CENTER/PARKS (Revised 12/2015) Inflatable play equipment requires an additional permit! ATHLETIC FIELD RENTALS: (Alcoholic beverages prohibited) Inflatable play equipment requires an additional permit! Facility: Field Rental Fee: Field Light Fee: Fleming Athletic Complex $ 25.00 per hour (Under 4 hours) $ 25.00 per hour (additional) (Four field complex) $ 100.00 per day (4 hours or more) $ 25.00 per hour (additional) Eisenhower Park Complex $ 25.00 per hour (Under 4 hours) $ 25.00 per hour (additional) (Four field complex) $ 100.00 per day (4 hours or more) $ 25.00 per hour (additional) May Park Athletic Complex $ 25.00 per hour (Under 4 hours) $ 25.00 per hour (additional) (Two field complex) $ 100.00 per day (4 hours or more) $ 25.00 per hour (additional) Lake Olmstead Ballfield $ 25.00 per hour (Under 4 hours) $ 25.00 per hour (additional) $ 100.00 per day (4 hours or more) $ 25.00 per hour (additional) All rental fees or usage fees are on a per-field basis. Superintendents are mandatory for all rentals at $18.00 per hour with a four hour minimum. Security may be required depending on the type of event being held and the number of patrons attending the event. There will be a charge of $15.00 per field for any tournament or game field preparation. Facility Entire Center Deposit Club Room Deposit Multi- Purpose Room Deposit Blythe $200 $75 Bernie Ward $330 $150 $70 $70 Brigham $330 $150 Brigham Senior Building $220 $75 Brookfield Pavilion $100 Carrie J Mays $330 $150 Carrie J Mays Family Life Center $200 $75 Diamond Lakes Community Center $350 $150 $175 $75 Dyess Park $200 $75 Eastview Park $200 $75 Garrett $330 $150 May Park $330 $150 $70 $70 McBean $200 $75 McDuffie Woods $330 $150 $70 $70 $175 $75 Sand Hills $200 $75 Warren Road $330 $150 $70 $70 W T Johnson $330 $150 $175 $75 Wood Park $100 $75 Wood Park w/Splash Park $150 $75 Venues Below Hours of Operation Staff besides rental staff required by venue Other Staff Fees General Rental Fees Do you require an electrician? Received Copy of Rental Contract Lynndale Main Hall All events end by midnight Sheriff/Fire Marshall if determined by venue $15/Hour 4 Hour Min. 100 deposit/400 Rental 4 Hours min ($50 for each additional hour) plus 12/hr for rental no requested Lyndale Conference Room 1 All events end by midnight Sheriff/Fire Marshall if determined by venue $15/Hour 4 Hour Min. 50 deposit/150 Rental 4 Hours min ($50 for each additional hour) plus 12/hr for rental staff no requested Lyndale Conference Room 2 All events end by midnight Sheriff/Fire Marshall if determined by venue $15/Hour 4 Hour Min. 50 deposit/150 Rental 4 Hours min ($50 for each additional hour) plus 12/hr for rental staff no requested Legends Club We do not rent past midnight everyone must leave before midnight None various no yes Newberry Hall Snelling Center Town Center Park Columbia Co Exhibition Center Events end by midnight clean up till 1 am Sheriffs Department for security. Paid in cash by client 25/hour/deputy Many different fees NO/ unless they need to hook into more power other than what is standard. yes Columbia Co Sav Rapids Pavilion Head gates buildings Events end by midnight clean up till 1 am Sheriffs Department for security. Paid in cash by client 25/hour/deputy Many different fees No yes CC Eubank Blanchard Center Events end by midnight clean up till 1 am Sheriffs Department for security. Paid in cash by client 25/hour/deputy Full Day 12 hours - $250 OR Hourly with 4 hour min is $30 plus 100 damage fee. No yes CC Sav Rapid Pav Events end by midnight clean up till 1 am Sheriffs Department for security. Paid in cash by client 25/hour/deputy Many different fees No yes NA Community Center Events must end by midnight cleaning done by 1am. Public Safety if deemed needed $30/hour/officer $250 deposit/damage fee - several other rates no Yes NA Municipal (Palmetto Terrace) Events must end by midnight cleaning done by 1am. Public Safety if deemed needed $30/hour/officer $250 deposit/damage fee - several other rates no Yes Aiken Newberry Festival Amplified music must end by 11pm Public Safety Client books this directly $100 application fee no Yes Aiken Rye Patch Events must be complete and cleaned by midnight No unless Public safety deems necessary Client books this directly Multiple rates no Yes Aiken Depot Events must be complete and cleaned by midnight No unless Public safety deems necessary Client books this directly Multiple rates no Yes Left several messages no return call/Info not listed on website Information not provided. Left several messages no return call/Info not listed on website Public Service Committee Meeting 5/9/2017 1:00 PM Recreation and Parks Rental Hours Department:Recreation and Parks Presenter:H. Glenn Parker Caption:Approve recommendation regarding the closing hours of the Recreation Department's Rental Facilities. Background:The Department was asked to review the closing hours of the Recreation Department’s rental facilities and make a recommendation. Analysis:The staff reviewed sixteen venues to determine what other locations offered for rental hours. Financial Impact:None Alternatives:Amend the rental policy to a later closing time. Recommendation:Leave the rental hours as they are for the time being. If a renter request to extend the hours we will ask them to give us a written explanation for the need to be open later. Staff would then make a recommendation to the Director for approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 5/9/2017 1:00 PM Subcommittee on City's Comprehensive Zoning Ordinance Department: Presenter:Commissioner Sammie Sias Caption:Approve establishing a subcommittee to review and recommend changes to the city's Comprehensive Zoning Ordinance how zoning exceptions are done in residential subdivisions and in other areas. (Requested by Commissioner Sammie Sias) (Referred from April 25 Public Services Committee) Background:The citizens of our city live in our neighborhoods and they are the bedrock of our tax base. Inflicting unwanted business and undesired elements into our neighborhood over the objections of our citizens is a recipe for disaster. We must take a very close look at this issue in a very comprehensive manner. Neighborhood Covenants, Home Owner Associations Bylaws and Neighborhood Associations Bylaws all matter because these are governing documents for our citizens where they live and raise their families. These neighborhood documents are due a measure of respect from this government. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 5/9/2017 1:00 PM Timeline for Improvements to Community Centers and Parks Department: Presenter:Commissioner Sammie Sias Caption:Approve establishing a timeline for the improvements to the local neighborhood community centers and parks as outlined in the Master Plan and SPLOST 7. (Requested by Commissioner Sammie Sias) (Referred from April 25 Public Services Committee) Background:There are several neighborhood parks identified for improvements that are not major financial undertaking. The Recreation and Parks Department should operate from a defined standard set by this governing body to make these need improvements a speedy reality. For this agenda item, the Recreation and Parks Department is requested to provide a list of the Community Centers and Parks that fit the description above. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: