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Home My WebLink About2017-04-25 Meeting Minutes Public Service Committee Meeting Commission Chamber - 4/25/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairman; M. Williams, member. Absent: Hon. Davis, member. PUBLIC SERVICES 1. Discuss Augusta Recreation Centers hours of operations. (Requested by the Administrator) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information and consider a revision to the noise ordinance. Motion Passes 3-0. Commissioner William Fennoy Commissioner Marion Williams Passes 2. Motion to approve Supplemental Agreement No. 1 to Lease No. DACW21-1- 09-2013 between Augusta, Georgia and the Secretary of the Army for the New Savannah Bluff Lock and Dam. (Referred from April 11 Public Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner William Fennoy Commissioner Wayne Guilfoyle Passes 3. Motion to approve the minutes of the Public Services Committee held on April 11, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Marion Williams Commissioner William Fennoy Passes 4. Approve establishing a subcommittee to review and recommend changes to the city's Comprehensive Zoning Ordinance how zoning exceptions are done in residential subdivisions and in other areas. (Requested by Commissioner Sammie Sias) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next meeting. Motion Passes 3-0. Commissioner Marion Williams Commissioner William Fennoy Passes 5. Approve establishing a timeline for the improvements to the local neighborhood community centers and parks as outlined in the Master Plan and SPLOST 7. (Requested by Commissioner Sammie Sias) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next meeting. Motion Passes 3-0. Commissioner Marion Williams Commissioner William Fennoy Passes 6. Discuss bus shelters. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Motion www.augustaga.gov Type Motion Text Made By Seconded By Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Marion Williams Commissioner William Fennoy Passes Public Service Committee Meeting 4/25/2017 1:00 PM Attendance 4/25/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 4/25/2017 1:00 PM Augusta Recreation Operation Hours Department: Presenter: Caption:Discuss Augusta Recreation Centers hours of operations. (Requested by the Administrator) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: SUPPLEMENTAL AGREEMENT NO. 1 TO LEASE NO. DACW21-1-09-2013 1 SUPPLEMENTAL AGREEMENT NO. 1 TO LEASE NO. DACW21-1-09-2013 FOR PUBLIC RECREATIONAL AND NAVIGATIONAL PURPOSES NEW SAVANNAH BLUFF LOCK AND DAM RICHMOND COUNTY, GEORGIA THIS SUPPLEMENTAL AGREEMENT NO. 1 is made and entered into by and between the SECRETARY OF THE ARMY, hereinafter referred to as the Secretary, and AUGUSTA, GEORGIA, its successors and assigns, hereinafter referred to as the Lessee. WITNESSETH WHEREAS, on July 17, 2009, the Secretary granted to Richmond County, Georgia a lease for approximately 50 acres of land for public park and recreational purposes at New Savannah Bluff Lock and Dam, beginning December 8, 2008 and ending December 7, 2018. WHEREAS, on May 13, 2014, the Secretary notified Richmond County, Georgia of a safety requirement with the deterioration of the riverside lock wall foundation; therefore, barriers, fencing and signage will be installed to halt public access to the area. The Secretary has a requirement that all operation and maintenance of the public restrictive additions will be the responsibility of Richmond County, Georgia. NOW, THEREFORE, in consideration of the premises and other good and valuable considerations inuring unto each of the parties hereto, Lease No. DACW21-1-09-2013 is hereby amended in the following particulars, but no others, effective upon execution; Grantee name is changed from Richmond County, Georgia to Augusta, Georgia and all references throughout Lease No. DACW21-1-09-2013 are hereto changed. Condition No. 3 is hereby deleted in its entirety and replaced with the following: “3. NOTICES All correspondences and notices to be given pursuant to this lease shall be addressed, if to the Lessee, to Augusta, Georgia, Office of the Mayor, Suite 200, Augusta, Georgia 30901; with a copy to Augusta Department of Recreation and Parks, 2027 Lumpkin Road, P.O. Box 5605, Augusta, Georgia 30916-5605; and if to the United States, to the District Engineer, Attention: Chief, Real Estate Division (DACW21-1-09-2013), 100 West Oglethorpe Ave, Savannah, Georgia 31401-3604, or as may from time to time otherwise be directed by the parties. Notice shall be deemed to have been duly given if and when enclosed in a properly sealed envelope, or wrapper, addressed as aforesaid, and deposited postage prepaid in a post office regularly maintained by the United States Postal Service.” SUPPLEMENTAL AGREEMENT NO. 1 TO LEASE NO. DACW21-1-09-2013 2 Condition No. 35 is hereby amended and the following is added: “35. SPECIAL CONDITIONS – REQUIREMENTS AND LOCK OPERATING PROCEDURES FOR ANADROMOUS FISH PASSAGE c. All operations of the locks, structures associated with the locks, and all access and use of the downstream riverside lock wall open to the public access will be closed. All access shall remain closed until appropriate corrective measures are taken to address the safety of the structure(s). d. Augusta, Georgia must operate and maintain fencing, signs, etc. for the duration of the lease or formal notice from the Chief of Real Estate stating otherwise.” All other terms and conditions of the lease instrument shall remain unchanged and in full force and effect. {SIGNATURE PAGES FOLLOW} SUPPLEMENTAL AGREEMENT NO. 1 TO LEASE NO. DACW21-1-09-2013 3 THIS SUPPLEMENTAL AGREEMENT NO. 1 to Lease No. DACW21-1-09-2013 is not subject to Title 10, United States Code, Section 2662, as amended. IN WITNESS WHEREOF, I have hereunto set my hand by authority of the Secretary of the Army, this _______day of _____________________, _____. _______________________________ Robert M. Jewell Deputy Chief, Real Estate Division Real Estate Contracting Officer _____________________________ Witness (1) _____________________________ Witness (2) STATE OF GEORGIA ) : ss COUNTY OF CHATHAM ) On this _______ day of _________________, ______, before me the undersigned Notary Public, personally appeared Robert M. Jewell, Deputy Chief, Real Estate Division, U.S. Army Engineer District, Savannah, Georgia, known to me to be the person described in the foregoing instrument, who acknowledged that he executed the same in the capacity therein stated and for the purposes therein contained. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. _________________________________ Notary Public My Commission Expires: ____________________ SUPPLEMENTAL AGREEMENT NO. 1 TO LEASE NO. DACW21-1-09-2013 4 THIS SUPPLEMENTAL AGREEMENT NO. 1 also executed by the Grantee this ______ day of ____________________, _____. AUGUSTA, GEORGIA BY: _________________________ NAME: ______________________ TITLE: ______________________ ____________________________ Witness (1) _____________________________ Witness (2) STATE OF GEORGIA ) : ss COUNTY OF RICHMOND ) On this _______ day of _________________, _____, before me the undersigned Notary Public, personally appeared ____________________________, known to me to be the person described in the foregoing instrument, who acknowledged that he executed the same in the capacity therein stated and for the purposes therein contained. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. _____________________________ Notary Public My Commission Expires: ____________________ SUPPLEMENTAL AGREEMENT NO. 1 TO LEASE NO. DACW21-1-09-2013 5 CORPORATE CERTIFICATE I _____________________________________ (name) certify that I am the ______________________ (title) of AUGUSTA, GEORGIA that ________________________ (signator of outgrant) who signed the foregoing instrument on behalf of the corporation was then _________________________ (title of signator of outgrant) of the corporation. I further certify that the said officer was acting within the scope of powers delegated to this officer by the governing body of the corporation in executing said instrument. AUGUSTA, GEORGIA Date: ___________ ____________________________________ Corporate Secretary or Appropriate Officer (AFFIX CORPORATE SEAL) DEPARTMENT OF THE ARMY SAVANNAH DISTRICT, CORPS OF ENGINEERS 100 W. OGLETHORPE AVENUE SAVANNAH, GEORGIA 31401-3604 November 21, 2016 Real Estate Division Augusta, Georgia Office of the Mayor Suite 200 Augusta, Georgia 30901 To Whom It May Concern: Enclosed is proposed Supplemental Agreement No. 1 to Lease No. DACW21-1-09-2013 which modifies the existing lease between the Secretary of the Army and Augusta, Georgia for the use of approximately 50 acres of land for public park and recreational purposes at J. Strom Thurmond Lake. If the proposed Supplemental Agreement is satisfactory, please have the appropriate official of your organization date, sign and notarize all copies and have another official of your organization complete, date and sign all copies of the Corporate Certificate. Please return all completed documents to this office. The signed documents must be returned to this office as soon as possible but no later than December 5, 2016. Please note that any correspondence regarding this outgrant must include the government assigned outgrant number for reference and tracking purposes. Should you have any questions, please do not hesitate to contact me at (912) 652-5216. Sincerely, //original signed// Jaime Patterson Realty Specialist Management & Disposal Branch Enclosure CF: Augusta Department of Recreation and Parks Public Service Committee Meeting 4/25/2017 1:00 PM Lock and Dam Supplemental Lease Agreement Department:Recreation and Parks Presenter:Glenn Parker Caption:Motion to approve Supplemental Agreement No. 1 to Lease No. DACW21-1-09-2013 between Augusta, Georgia and the Secretary of the Army for the New Savannah Bluff Lock and Dam. (Referred from April 11 Public Services Committee) Background:On July 17, 2009, the Secretary of the Army (Secretary) granted to Augusta, Georgia a lease for approximately 50 acres of land for public park and recreational purposes at New Savannah Bluff Lock and Dam beginning December 8, 2008 and ending December 7, 2018. Analysis:In May of 2014, the Secretary notified Augusta, Georgia of a safety requirement with the deterioration of the riverside lock wall foundation; therefore, barriers, fencing and signage will be installed to halt public access to the area. In addition, the operation and ,maintenance of the public restrictive additions will be the responsibility of Augusta, Georgia. The Supplemental Agreement No. 1 clarifies this issue under No. 35. Special Conditions noted in the Lease. In addition, No. 3 Notices has been replaced with new language as noted in the Supplemental Agreement No. 1. One final item the agreement changes is with the Grantee, from Richmond County, Georgia to Augusta, Georgia throughout the Lease. Financial Impact:N/A Alternatives:1. To Approve Supplemental Agreement No.1 2. Move No Action Recommendation:1. Move to Approve Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting Commission Chamber - 4llll2ol7 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairnan; Davis and M. Williams, members. PUBLIC SERVICES 1. Motion to approve the National Recreation and Parks Association's (NRPA) Item grant for a Nature Discovery Program (Wildlife Explorers) in the amount of Action:$2,690.75. Approved Motions i'#:" Motion Text Made By seconded By Motion to ^ aDDrove.APProve Motion passes 4-0. Made By Seconded By Commissioner Commissioner Mary Davis Marion williams Passes Motion Result Motion Result 2. A motion to approve the Sec. 5307 Augusta Public Transit grant application Item between the Federal Transit Administration (FTA) and Augusta, Georgia. Action: Approved Motions Motion; - ---- Motion Textl.e Motion to, aDDrove.APProve Motion passes 4-O. 3. New Application: A. N. 17-14: A request by James R. Key for a retail package Item Beer & Wine License to be used in connection with Fast Gas 2located at 1342 Action: Gordon Highway. District 1. Super District 9. Approved Commissioner Commissioner Mary Davis Marion Williams Passes 4-0. 4. New Ownership Application: A. N. 17-15: A request by Hye JaLee for a retail Item package Beer & Wine License to be used in connection with PK Pantry located Action: 2502 Lumpkin Rd. District 6. Super District 10. Approved Motions Motion Type Approve Motions Motion Type Approve Motions Motion Type Approve Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Marion Williams William Fennoy Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Marion Williams Mary Davis Motion Text Made By Motion toapprove. Commissioner Motion Passes William Fennoy Motion Result Passes Motion Result Passes Motion Result Passes the noise Item Action: Rescheduled Motion Result Passes 4-0. 5. Discussion: A request by Melissa Reyes for an Alcohol Special Event License Item for Mi Rancho 2, lnc located at 3064 Washington Road on May 5, 2017. Action: (Parking Lot for Cinco de Mayo). Approved 6. 4-0. Discuss Augusta Recreation Centers hours of ordinance. (Requested by Commissioner Marion Seconded By Commissioner Mary Davis operations and Williams) Motions i^#:'" Motion rext Motion to refer this CommissionerDefer item to the next M;ion Williamscommittee meeting. Made By Seconded By Commissioner William Fennoy Motion Passes 4-0. 7. Motion to approve contract amendment between the GDOT and Augusta, GA Item regarding FTA Funding for FY 2017 in the amount of $286,655.40. Action: Approved Motions il,"J:"t Motion Text Made By Motion to Aoorove fPProve'- -rr- - - Motion Passes 4-0. Commissioner Commissioner Mary Davis Marion williams Passes Seconded By Seconded ByMade By Commissioner Mary Davis of the Public Motion Result Motion Result Motion Result Item Action: Approved 8. Request to approve the selection of Blanchard and Calhoun Insurance Agency, Item Inc. for the Augusta Regional Airport Insurance Brokerage Services as approved Action:by the Augusta Aviation Commission at their March 30, 2Ol7 meeting. (RFP Approved t7-141) Motions f#:"t Motion Text Made By seconded By Motion to ^ aDDrove.APProve vtotion passes 4_0. Commissioner Commissione Marion williams Mary Davis t Pu"t' 9. Motion to approve Supplemental Agreement No. to Lease No. DACW2I-1-09- 2013 between Augusta, Georgia and the Secretary of the Army for the New Savannah Bluff Lock and Dam. Motions $otion Motion TextI ype Motion to refer this Defer item back to the next committee meeting. Motion Passes 4-0. 10. Motion to approve the minutes March 14,2017. Commissioner Marion williams Passes Services Committee held on Item Action: Approved 11. Presentation by Ms. Monique Braswell regarding code enforcement.Item Action: Approved Motion Result Motion to approve Approve ffiffif;Jlis item as fi:IH';l?,i,L, ;,".T8'jJ,","' passes Motion Passes 4-0. 12. Discussion: Consider probation suspension or revocation of the Alcohol ltem License, Dance License and Business License for Keion S. Taylor, d/bla/ Last Action:Call Upscale Restaurant & Lounge, l72l Gordon Highway for failure to Approved comply with the Augusta-Richmond County Alcohol Ordinance and Occupation Tax Ordinance. Motions f#:" Motion rext Made Bv Motion to , aDDrove.APProve vtotion passes 4-0. Motions +'#:"" Motion rext Made By Commissioner Commissioner Mary Davis Marion williams Passes Seconded By Seconded By Made By Seconded By Motion Result Motion Result Motions Motion Motion Texttype Motion to approve placing this business on A ---^-.^ six months' probationADDTOVCr r - and hrrrng two additional officers. Motion Passes 4-0. Commissioner Marion Williams Commissioner Mary Davis Passes 13. Brief Commission on the status and progress of the Design and Construction of ltem the Transit Operation and Maintenance Facility. Action: Approved Motions il,"J:'" Motion Text Made By Motion ResultSeconded By 14. Presentation by Mr. Roderick Pearson regarding the Ordinance relating to loud Itemnoise, cars and disorderly conduct in the community and the nlack of Action: consistency" in the execution of laws relating to business owners that have Approved demonstrated no accountability to protect the public from harm. Motion to approve A _--^,.^ receiving this item asADDTOVC^ ^rr'"'- information. Motion Passes 4-0. Motions l'#:"' Motion rext Motions |'#:'" Motion rext Made Bv Motion to Approve ffiffir^r., 4_0. Commissioner Commissioner Mary Davis william Fennoy Passes Motion Result Motion to approve receiving this item as information and get a commissioner commissioner Approve report back from the Marion william passes License & Inspections Williams Fennoy Department. Motion Passes 4-0. 15. Motion to approve an award of bid with Innovative Fitness Solutions for Bid Item Item 17-149, weight room/exercise room fitness equipment. Action: Approved Made By Seconded By Seconded By Commissioner Commissioner Mary Davis William Fennoy www.augustaga.gov Motion Result Passes Public Service Committee Meeting 4/25/2017 1:00 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on April 11, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 4/25/2017 1:00 PM Subcommittee on City's Comprehensive Zoning Ordinance Department: Presenter:Commissioner Sammie Sias Caption:Approve establishing a subcommittee to review and recommend changes to the city's Comprehensive Zoning Ordinance how zoning exceptions are done in residential subdivisions and in other areas. (Requested by Commissioner Sammie Sias) Background:The citizens of our city live in our neighborhoods and they are the bedrock of our tax base. Inflicting unwanted business and undesired elements into our neighborhood over the objections of our citizens is a recipe for disaster. We must take a very close look at this issue in a very comprehensive manner. Neighborhood Covenants, Home Owner Associations Bylaws and Neighborhood Associations Bylaws all matter because these are governing documents for our citizens where they live and raise their families. These neighborhood documents are due a measure of respect from this government. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 4/25/2017 1:00 PM Timeline for Improvements to Community Centers and Parks Department: Presenter:Commissioner Sammie Sias Caption:Approve establishing a timeline for the improvements to the local neighborhood community centers and parks as outlined in the Master Plan and SPLOST 7. (Requested by Commissioner Sammie Sias) Background:There are several neighborhood parks identified for improvements that are not major financial undertaking. The Recreation and Parks Department should operate from a defined standard set by this governing body to make these need improvements a speedy reality. For this agenda item, the Recreation and Parks Department is requested to provide a list of the Community Centers and Parks that fit the description above. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 4/25/2017 1:00 PM Upcoming City Events Department: Presenter:Commissioner Marion Williams Caption:Discuss bus shelters. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: