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Home My WebLink About2017-02-28 Meeting Minutes Public Service Committee Meeting Commission Chamber - 2/28/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. PUBLIC SERVICES 1. New Location: A.N. 17-6: A request by Barethea Walker for an on premise consumption Liquor, Beer and Wine License to be used in connection with Smokin Aces located at 2510-B Peach Orchard Rd. There will be Dance. District 2. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner Marion Williams Passes 2. New Application: A.N. 17-7: A request by Ahmed Said Mohammad Ashel for an on premise consumption Liquor License to be used in connection with Sharifa's Hookah Bar and Lounge located at 730 Broad Street. District 1. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 3. New Location: A.N. 17-8: A request by Gabriel Echevarria for an on premise Item consumption Liquor, Beer and Wine License to be used in connection with Augusta Exchange Stadium 20 & IMAX d/b/a Regal Cinemas located at 1144 Agerton Lane. There will be Sunday Sales. District 3. Super District 10. Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 4. New Location: A.N. 17-9: A request by Robyn Jarrett for an on premise consumption Liquor, Beer and Wine License to be used in connection with The Scene located at 1289 Broad Street. There will be Dance. District 1. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Marion Williams Passes (22 objectors are noted) 5. Motion to approve an award of contract for Bid Item #17-136, HVAC Automation System Upgrade, for Diamond Lake Community Center to Trane Commercial Systems for $127,234.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner Mary Davis Passes 6. Motion to approve the minutes of the Public Services Committee held on February 14, 2017. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Mary Davis Commissioner William Fennoy Passes 7. Recommendations for Addressing Additional Code Enforcement, Property maintenance and cleanups, illegal dumping, and anti-littering efforts Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next committee meeting. Motion Passes 4-0. Commissioner Mary Davis Commissioner Marion Williams Passes Public Service Committee Meeting 2/28/2017 1:00 PM Attendance 2/28/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 2/28/2017 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:New Location: A.N. 17-6: A request by Barethea Walker for an on premise consumption Liquor, Beer and Wine License to be used in connection with Smokin Aces located at 2510-B Peach Orchard Rd. There will be Dance. District 2. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,486.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 2/28/2017 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:New Application: A.N. 17-7: A request by Ahmed Said Mohammad Ashel for an on premise consumption Liquor License to be used in connection with Sharifa's Hookah Bar and Lounge located at 730 Broad Street. District 1. Super District 9. Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $3,115.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 2/28/2017 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:New Location: A.N. 17-8: A request by Gabriel Echevarria for an on premise consumption Liquor, Beer and Wine License to be used in connection with Augusta Exchange Stadium 20 & IMAX d/b/a Regal Cinemas located at 1144 Agerton Lane. There will be Sunday Sales. District 3. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's alcohol ordinance. Financial Impact:The applicant will pay a fee of $5,990.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 2/28/2017 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:New Location: A.N. 17-9: A request by Robyn Jarrett for an on premise consumption Liquor, Beer and Wine License to be used in connection with The Scene located at 1289 Broad Street. There will be Dance. District 1. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,656.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, January 19, 2017 @ 11:00 a.m. for furnishing: Bid Item # Item #17-136 HVAC Automation System Upgrade for Diamond Lake Community Center Building for Augusta Recreation and Parks Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Thursday, January 5, 2017 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January 6, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 8, 15, 22, 29, 2016 Metro Courier December 14, 2016 OFFICIAL Vendors Trane Commercial Systems 3342 Commerce Dr Augusta, GA 30909 GoldMech 1559 Broad St Augusta, GA 30901 Carolina Chillers 3810 Ladson Rd., Suite A Ladson, SC 29456 EMCOR Services 5901-G Northwoods Business Pkwy Charlotte, NC 28269 Attachment B YES YES YES YES E-Verify Number 20591 181543 341474 52626 SAVE Form YES YES YES YES Addendum 1 YES YES YES YES 1 Original YES YES YES YES 5 Copies YES YES YES YES Bid Price $127,234.00 $161,290.00 $143,529.41 $61,400.00 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 199 Mandatory Pre-Bid Conference: 6 Total packages submitted: 4 Total Noncompliant: 0 Bid Item #17-136 HVAC Automation System Upgrade for Diamond Lake Community Center Building for Augusta, Georgia - Recreation and Parks Department Bid Date: Thursday, January 19, 2017 @ 11:00 a.m. The following Vendors did not submit a bid: Contract Management and Southeast Automated Systems Page 1 of 1 Public Service Committee Meeting 2/28/2017 1:00 PM Bid Item 17-136, HVAC Automation Upgrade for Diamond Lakes Community Center Department:Recreation and Parks Presenter:Glenn Parker Caption:Motion to approve an award of contract for Bid Item #17-136, HVAC Automation System Upgrade, for Diamond Lake Community Center to Trane Commercial Systems for $127,234.00. Background:The existing HVAC control system currently in place at the Diamond Lakes Community Center is an Automated Logic Corporation, (ALC) control system installed in 2005. The automation system failed and is not operating in accordance with the original design. Analysis:In an effort to address an operating and efficient automated control system and to achieve a comfortable building environment through a reliable building management system that will help staff monitor and improve system performance, bids were solicited for a new automated HVAC control system. Bids were received from four (4) vendors. The low responsive bidder to meet all specifications and materials requested contained in the Request for Bid is Trane Commercial Systems. Financial Impact:Total bid amount is $127,234.00 Alternatives:1. To approve the new HVAC Automation upgrade for Diamond Lakes Community Center to Trane Commercial Systems for $127,234. 2. Move No Action. Recommendation:1. Move to Approve. Funds are Available in the Following Accounts: 272061110 – Recreation Capital Outlay REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting Commission Chamber - 2ll4l20l1 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and M. Williams, members. PUBLIC SERVICES 1. New Ownership Application: A.N. l7-4: A request by William C. Lenderman, Item Jr. for an on premise consumption Beer & Wine License to be used in Action: connection with Giuseppe's located at 3690 Wheeler Road. There will be Approved Sunday Sales. District 3. Super District 10. 2. New Location: A.N. l7-5: A request by Peng Zhao for an on premise Item consumption Liquor, Beer, & Wine License to be used in connection with The Action: Juicy Crab located at 2834 Washington Rd. There will be Sunday Sales. Approved District 7. Super District 10. Motions Motion;----- Motion Textlype Motion to . aDDrove.APProve uotion Passes 4-0. Motions Motion Motion Textlype Motion to . aDDrove.APProve vtotio, Passes 4-0. Commissioner Commissioner Marion Williams William Fennoy Passes Made By Seconded By Made By Seconded By Commissioner Commissioner Mary Davis William Fennoy Motion Result Motion Result Passes 3. Approval of the Downtown Redevelopment Plan Update.Item Action: Approved Motions X:11"" Motion Text Made By seconded By MotionType Result Motion to a -^_^-^^__^ approve. Commissioner CommissionerApprove vtotion Passes William Fennoy Mary Davis rasses 4-0. 4. Update from staff regarding keys to the Jamestown Community Center for Item Commissioners. (Requested by Commissioner Marion Williams) Action: Tabled Motions []ii'" Motion rext Made By seconded By HIillype -- - -r Motion to approve commissioner commissionerApprove tabling this item. r":;^ll":;,',','_.- }]iiil'll:::'j:1 Passes Motion passes 4-0. Marion Williams William Fennoy 5. Motion to approve the minutes of the Public Services Committee held on Item January 31,2017. Action: Approved Motions [,o11"' Motion Text Made By Seconded By Motion'f'YPe -'"-- -J Result Motion to a .^_..^_-^ approve. Commissioner CommissionerApprove Motion passes william Fennoy Mary Davis Passes 4-0. www.augustaqa.gov Public Service Committee Meeting 2/28/2017 1:00 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on February 14, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 2/28/2017 1:00 PM Recommendations for Code Enforcement, Property Maintenance and Cleanups Department:Administrator Presenter:Planning/Code Enforcement, Marshal's Office, Environmental Services, Housing and Comm. Dev. Caption:Recommendations for Addressing Additional Code Enforcement, Property maintenance and cleanups, illegal dumping, and anti- littering efforts Background:Staff from the Planning and Development Department/Code Enforcement, the Marshal’s Office, the Environmental Services Department, and the Housing and Community Development Department have been working on recommendations that are responsive to the Commission’s request for additional property maintenance code enforcement, abandoned property cleanups, mitigation of illegal dumping, anti-littering efforts and related efforts to ensure a safer, cleaner community. Staff have prepared recommendations for each of these areas, focused on rental properties, vacant buildings, tax-delinquent vacant properties, and vacant lots (both tax-delinquent or not), as well as illegal activity in the public rights-of-way. Analysis:At the February 14 Public Services Committee meeting, staff will present recommendations for each of these issues, targeted at each of these types of properties, to include: (1) A pilot area in the Bethlehem neighborhood for targeted, pro-active enforcement by the Marshal’s Office and Code Enforcement utilizing existing codes. (2) Proposed ordinance enhancements to require the registration and tracking of used tire disposal, and fees with incentives for proper disposal. (3) Proposed ordinance enhancements to authorize a schedule of fees and fines for citations that are issued for property maintenance, illegal sign, littering, dumping, overgrown vegetation and other violations. (4) Reinstating a Keep Augusta Beautiful chapter to coordinate community, neighborhood and right-of-way cleanups, with volunteers, adopt-a-spot programs and related activities. (5) Enhanced partnership of HCD with the Land Bank per their new policies for the Beautify to Build vacant lot improvements, and flexible sale and disposition of tax delinquent properties to interested investors. (6) Educational campaigns for anti-littering and no lawn clippings/limbs/debris in the storm drains. (7) Implementation of an enhanced case tracking and property-related shared data among Code Enforcement, the Marshal’s Office and ESD for property maintenance, cleanups, liens, and compliance assurance. It will likely take three to five years of initiatives such as these to make visible, noticeable differences in property maintenance and compliance levels, but between enhanced Ordinances and additional funding for Enforcement and Cleanup activities, the associated increases in property values and their redevelopment potential for investors, will ultimately ensure a sustainable result. Financial Impact:TBD Alternatives:N/A Recommendation:Authorize the Law Department to prepare the necessary Ordinances and Authorize the Administrator to pursue the necessary funds to implement these recommendations. Funds are Available in the Following Accounts: TBD REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission