HomeMy WebLinkAbout2016-09-28 Meeting Minutes Public Service Committee Meeting Commission Chamber - 9/28/2016
ATTENDANCE:
Present: Hons. Davis, Chairman; D. Williams, Vice Chairman; Fennoy
and M. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. Request the Augusta Commission accept the bid of $59,375.00 from Municipal
Emergency Services Company for the purchase of life saving equipment for the
Augusta Regional Airport ARFF Department as approved by the Augusta
Aviation Commission at their August 25, 2016 meeting. Bid Item 16-210
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
2. Request the Augusta Commission approve the First Amendment to Ordinance
7318, Specifically Section 4.11, which amends the Airport Rules and
Regulations as approved by the Augusta Aviation Commission at their August
25, 2016 meeting.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Marion Williams
Commissioner
Dennis Williams Passes
3. Request the Augusta Commission approve the First Amendment to the Georgia
Power Underground Easement as approved by the Augusta Aviation
Commission at their August 25, 2016 Meeting.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Dennis Williams
Commissioner
William Fennoy Passes
4. Motion to approve the minutes of the Public Services Committee held on
September 13, 2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Marion Williams Passes
5. Request the Augusta Commission accept the bid from McCarthy Improvement
Company in the amount of $16,772,436.70 as approved by the Augusta Aviation
Commission at their August 25, 2016 meeting. Bid Item 16-209
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Marion Williams
Commissioner
William Fennoy Passes
6. Motion to approve an award of contract with Ram Enterprises for $39,000 for
Bid Item 16-217, refinishing of gym wood floors.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
www.augustaga.gov
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
Public Service Committee Meeting
9/28/2016 1:00 PM
Attendance 9/27/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation To Bid
Sealed bids will be received at this office until Friday, July 22, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-210 ARFF Rescue Equipment and Supplies for Augusta Regional Airport – Fire Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 8, 2016 @ 5:00
P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference an eligible bidder must submit a completed and signed written application to become a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder
who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are
received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder,
will not be qualified for a bid preference on such eligible local project.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including,
but not limited to, the number of copies needed, the timing of the submission, the required financial data, and
any other requirements designated by the Procurement Department are considered material conditions of the
bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 16, 23, 30, July 7, 2016
Metro Courier June 22, 2016
OFFICIAL
Municipal Emergency
Services
83 Thornhill Drive
Brunswick, GA 31525
NAFECO
1515 West Moulton St
Decatur, AL 35601
Yes
137363
Yes
Item #Extrication Equipment and Supplies
1 AMKUS GH2B-MCH MINI POWER UNIT No Bid
2 STANDARD COUPLING KIT (2 PORTS)No Bid
3 AMKUS AMK-22 CUTTER No Bid
4 AMKUS 60’’ PUSH PULL RAM No Bid
5 AMKUS 40’’ PUSH PULL RAM No Bid
6 AMKUS AMK-30-CX SPREADER W/32’’
OPENING No Bid
7 AMKUS AMK-24 SPREADER No Bid
8 POWER HAWK SH-1 SUPER HORNET
RESCUE KIT No Bid
9 P-16 RESCUE TOOL No Bid
10 AP-1600 ATTACHMENT PIN SET No Bid
11 CA-4M POWER CABLE No Bid
12 PC-100 CONTROLLER UNIT No Bid
13 PWR-12MP POWER PACK, 12V No Bid
14 JC4-16 JUMPER CABLES No Bid
No Bid
Response
Total Number Specifications Mailed Out: 15
Mandatory Pre-Bid/Telephone Conference: not applicable
Total packages submitted: 2
Total Noncompliant: 0
Bid Item #16-210
ARFF Rescue Equipment and Supplies
for Augusta, Georgia -
Augusta Regional Airport-Fire Dept
Bid Due: Friday, July 22, 2016 @ 11:00 a.m.
Vendors
E-Verify #
Attachment B
SAVE Form
Page 1 of 4
OFFICIAL
Municipal Emergency
Services
83 Thornhill Drive
Brunswick, GA 31525
NAFECO
1515 West Moulton St
Decatur, AL 35601
No Bid
Response
Total Number Specifications Mailed Out: 15
Mandatory Pre-Bid/Telephone Conference: not applicable
Total packages submitted: 2
Total Noncompliant: 0
Bid Item #16-210
ARFF Rescue Equipment and Supplies
for Augusta, Georgia -
Augusta Regional Airport-Fire Dept
Bid Due: Friday, July 22, 2016 @ 11:00 a.m.
Vendors
Attachment B15BC-U1 BATTERY CHARGER No Bid
16 S-1601 SPREADER ARM SET No Bid
17 C-1601 CURVED BLADE CUTTER No Bid
18 CS-1602LW POWER BLADE II No Bid
19 P630SG COMPACT SIMO POWER UNIT $6,795.00
20 S700 HP CUTTER $5,240.00
21 HP SC 557 COMBI TOOL $5,835.00
22 SP310 STREAMLINE SPREADER PB ARMS $6,990.00
23 R 424 RAM $4,110.00
24 HP R 430 RAM $4,495.00
25 STREAMLINE COUPLING SET FEMALE $364.00
26 STREAMLINE COUPLING SET MALE $320.00
27
EXTENSION HOSE PAIRS BLACK
QUICKSTRUT VEHICLE STABILIZATION
SYSTEM
$1,800.00
28 QUICKSTRUT ACCESSORY KIT $158.00
29 HP LEAD IN HOSES ¼ NPT x HURST HP
FITTING $750.00
30 AMKUS TO HURST HP FITTING No Bid
Page 2 of 4
OFFICIAL
Municipal Emergency
Services
83 Thornhill Drive
Brunswick, GA 31525
NAFECO
1515 West Moulton St
Decatur, AL 35601
No Bid
Response
Total Number Specifications Mailed Out: 15
Mandatory Pre-Bid/Telephone Conference: not applicable
Total packages submitted: 2
Total Noncompliant: 0
Bid Item #16-210
ARFF Rescue Equipment and Supplies
for Augusta, Georgia -
Augusta Regional Airport-Fire Dept
Bid Due: Friday, July 22, 2016 @ 11:00 a.m.
Vendors
Attachment B31HIGH PRESSURE MINERAL OIL, QTY
OF 2 1GALLON BOTTLES $240.00
32 G6W CUTTER No Bid
33 Q1MINI COMBI No Bid
34 FX4 COMBI No Bid
35 X4 AIRCRAFT JAW No Bid
36 CHAIN AND SHAKLE SET COMBI $858.00
37 V5 TELE RAM No Bid
38 MAXI HONDA 2x2 POWER UNIT No Bid
39 100FT HYDRAULIC TWIN LINE HOSES No Bid
40 4 POINT PLUS CRIBBING PACKAGE No Bid
41 LIGHT AIRCRAFT SET AIR BAGS No Bid
42 AIR STRUT PACKAGE No Bid
$37,955.00
Item #Rescue Jack's Equipment
43 ARS 8’’ STRUT KIT W/(2) ALUMINUM
DIAMOND PLAT BOXES,8 STRAPS $5,998.00
44 ARS 4’’STRUT KIT W/(2) STRUT BAGS $2,985.00
45 ARS STRUT JACK $654.00
Total Extrication Equipment and Suplies
Page 3 of 4
OFFICIAL
Municipal Emergency
Services
83 Thornhill Drive
Brunswick, GA 31525
NAFECO
1515 West Moulton St
Decatur, AL 35601
No Bid
Response
Total Number Specifications Mailed Out: 15
Mandatory Pre-Bid/Telephone Conference: not applicable
Total packages submitted: 2
Total Noncompliant: 0
Bid Item #16-210
ARFF Rescue Equipment and Supplies
for Augusta, Georgia -
Augusta Regional Airport-Fire Dept
Bid Due: Friday, July 22, 2016 @ 11:00 a.m.
Vendors
Attachment B46AMKUS STANDARD CHAIN PACKAGE No Bid
47 ALUMINUM RESQJACK FOUR POINT
DELUXE KIT $7,898.00
$17,535.00
Item #Airbag Equipment
48 SAVA TECH 18X18 14.2 TON LIFT BAG No Bid
49 SAVA TECH 24X24 27.7 TON LIFT BAG No Bid
50 AIRBAG, TYPE SLK 74/20 SIZE 36X36 No Bid
51 SINGLE STAGE HIGH PRESSURE
REGULATOR No Bid
52 SAVA TECH YELLOW NYTRILE HOSE
W/SAFETY COUPLING No Bid
53 SAVA TECH BLUE INFLATION HOSE 20
FT NYTRILE W/ SAFETY COUPLERS No Bid
54
SAVA TECH RED INFLATIONHOSE
20FT
NYTRILE W/SAFETY COUPLERS
No Bid
55 VETTER KIT COMPLETE 53 TON 4 BAG
KIT, 145 PSI $3,135.00
56 V22 S. TEC BAG $750.00
$3,885.00
$59,375.00
Total Rescue Jack's Equipment
Total Airbag Equipment
Total Bid Price
Page 4 of 4
Public Service Committee Meeting
9/28/2016 1:00 PM
ARFF RESCUE EQUIPMENT AND SUPPLIES – BID ACCEPTANCE
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission accept the bid of $59,375.00
from Municipal Emergency Services Company for the purchase of
life saving equipment for the Augusta Regional Airport ARFF
Department as approved by the Augusta Aviation Commission at
their August 25, 2016 meeting. Bid Item 16-210
Background:The Augusta Regional Airport is charged with providing the
necessary resources and tools for rescue operations in the event of
an aircraft crash under its Federal Operating Certificate. Several
life safety related tools in the existing ARFF inventory have
finally exceeded their useful life and our ability to re-certify them
under current law. Therefore a requirement exists for renewal and
replacement of these basic tools. The Augusta Regional Airport
ARFF Department Bid Item #16-210 (ARFF Rescue Equipment
and Supplies) was advertised following all City of Augusta
Procurement procedures. The Augusta Regional Airport received
one compliant bid. Municipal Emergency Services Company was
the only bidder able to provide all the necessary Rescue
Equipment and Supplies.
Analysis:The bid price for all Rescue Equipment and Supplies received
from Municipal Emergency Services Company was $59,375.00
dollars.
Financial Impact:$59,375.00
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following 551081207-5421110
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
ORDINANCE NO._________
AN ORDINANCE AMENDING ORDINANCE 7318, SPECIFICALLY SECTION 4.11
PICKETING, DEMONSTRATIONS, SOLICITATIONS AND HANDBILLS, IN TITLE 1
GENERAL GOVERNMENT, CHAPTER 3, AVIATION COMMISSIONS, ARTICLE 5
AIRPORTS AND AVIATION, SECTION 1-3-43 OF THE AUGUSTA, GEORGIA CODE OF
ORDINANCES TO PROVIDE FOR A PERMITTING PROCESS AND TO ADD AN EXHIBIT
A SETTING FORTH THE DESIGNATED AREAS; TO PROVIDE AN EFFECTIVE DATE
AND FOR OTHER PURPOSES.
WHEREAS, on February 7, 2012, the duly elected governing authority of Augusta,
Georgia adopted Ordinance 7318 to approve new rules and regulations for the operation of the
Augusta Regional Airport(Airport); and
WHEREAS, the Airport desires to amend Section 4.11 Picketing, Demonstrations,
Solicitations and Handbills to provide for a permitting process and to add an Exhibit A setting forth
the designated areas; and
WHEREAS, the Board of Commissioners have deemed it to be in the best interest of the
citizens of Augusta, Georgia to adopt the amendment to the Airport Rules and Regulations
implemented by the Augusta Aviation Commission and the Airport Executive Director for the
operations of the Augusta Regional Airport.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION I. That Section 4.11 of Ordinance 7318, which currently reads as follows:
4.11. Picketing Demonstrations, Solicitations and Handbills
4.11.1. General Policies. The exercise of constitutional rights of expression and
communication in public areas of the Airport shall not be restricted or infringed because of the content of
the communication or identity of the speakers. No prior restraint of speech is permissible. It is necessary,
however, to generally regulate speech activity on Airport property and articulate standards on permissible
conduct in advance in order to deal with overcrowding of the Terminal. At all times when a restriction is
imposed, the least restrictive alternative shall be required.
4.11.2. Prohibited Conduct. Any person may engage in speech-related activities on public
areas of Airport property so long as the following restrictions are obeyed:
4.11.2.1. No violation of federal, state or municipal criminal laws;
4.11.2.2. No intentional touching or making physical contact with another person
unless that person consents to such physical contact;
4.11.2.3. No use of voice or sound amplification equipment;
4.11.2.4. No use of placards, banners or signs made of wood, metal, or other hard
substances within the Airport terminal or on the sidewalk immediately adjacent thereto;
4.11.2.5. No use of a table, counter, or stand within the Terminal building or on the
sidewalk immediately adjacent thereto without written authorization of the Executive Director; and
4.11.2.6. No impeding of pedestrian or vehicle access to any Airport facility.
4.11.3. Authorization of Executive Director. The Executive Director may request that
persons engaging in speech activity within the Terminal building or on the sidewalks adjacent thereto
confine themselves to designated areas if the unrestricted presence of such persons causes serious public
inconvenience upon the operation of the Airport. Such determination may be made after allowing the
activity and upon making a finding that the activity's continuance causes blockage of ticket lines, baggage
handling, car rental or other commercial activities, or aircraft, automobile, limousine or bus boarding or
unloading, or results in inability to transact business at the Airport. If such designated areas are already
occupied by other persons exercising constitutional speech rights, the persons engaging in the interfering
activity shall be requested to conduct such activities outside of the Terminal building or adjacent
sidewalks. Priority of use of the designated areas for speech-related activities shall be given to the persons
or group first requesting permission for such use in writing.
4.11.4. Limitations on Use of Sidewalk Area. No group of persons who are exercising free
speech rights shall occupy more than one of the three sidewalk areas adjacent to the front entrances to the
Terminal building entrances.
4.11.5. Removal from Airport Property. Persons or organizations engaging in the free
speech activities shall be subject to arrest for trespass in the event they continue to violate these rules after
the Executive Director gives notice to cease and desist to any person engaging in the activity. Failure of the
person receiving the notice to communicate the notice to other persons in that group shall not be a basis to
set aside the notice.
4.11.6. Advance Notification. Advance notification to the Executive Director of intent to
picket, demonstrate, solicit, or distribute printed material at the Airport is encouraged but not required.
Interested groups may wish to give advance notice where possible so that any possible interference with
Airport activities can be resolved in advance.
Shall be amended to read as follows:
4.11. Picketing, Demonstrations, Solicitations and Handbills
4.11.1. General Policies. The exercise of constitutional rights of expression and
communication in public areas of the Airport shall not be restricted or infringed because of the content of
the communication or identity of the speakers. No prior restraint of speech is permissible. It is necessary,
however, to generally regulate speech activity on Airport property and articulate standards on permissible
conduct in advance in order to deal with overcrowding of the Terminal. At all times when a restriction is
imposed, the least restrictive alternative shall be required.
4.11.2. Prohibited Conduct. Any person may engage in speech-related activities on public
areas of Airport property so long as the following restrictions are obeyed:
4.11.2.1. No violation of federal, state or municipal criminal laws;
4.11.2.2. No intentional touching or making physical contact with another person
unless that person consents to such physical contact;
4.11.2.3. No use of voice or sound amplification equipment;
4.11.2.4. No use of placards, banners or signs made of wood, metal, or other hard
substances within the Airport terminal or on the sidewalk immediately adjacent thereto;
4.11.2.5. No use of a table, counter, or stand within the Terminal building or on the
sidewalk immediately adjacent thereto without written authorization of the Executive Director; and
4.11.2.6. No impeding of pedestrian or vehicle access to any Airport facility.
4.11.3. Authorization of Executive Director. The Executive Director may request that
persons engaging in speech activity within the Terminal building or on the sidewalks adjacent thereto
confine themselves to designated areas if the unrestricted presence of such persons causes serious public
inconvenience upon the operation of the Airport. Such determination may be made after allowing the
activity and upon making a finding that the activity's continuance causes blockage of ticket lines, baggage
handling, car rental or other commercial activities, or aircraft, automobile, limousine or bus boarding or
unloading, or results in inability to transact business at the Airport. If such designated areas are already
occupied by other persons exercising constitutional speech rights, the persons engaging in the interfering
activity shall be requested to conduct such activities outside of the Terminal building or adjacent
sidewalks. Priority of use of the designated areas for speech-related activities shall be given to the persons
or group first applying for a permit for such use in writing.
4.11.4. Limitations on Use of Sidewalk Area. No Ggroups orf persons who are exercising
free speech rights shall occupy more than one of the three sidewalk areas adjacent to the front entrances to
the Terminal building entrances only those areas identified on the permit.
4.11.5. Removal from Airport Property. Persons or organizations engaging in the free
speech activities shall be subject to arrest for trespass in the event they continue to violate these rRules
after the Executive Director gives notice to cease and desist to any person engaging in the activity. Failure
of the person receiving the notice to communicate the notice to other persons in that group shall not be a
basis to set aside the notice.
4.11.6. Advance Notification and Permit Application. Advance notification to the
Executive Director of intent to picket, demonstrate, solicit, or distribute printed material at the Airport is
encouraged but required. Interested groups may wish to should provide give advance notice where possible
and submit a permit application so that any possible interference with Airport activities can be resolved in
advance.
4.11.7 Rules: Due to the continuous growth of the Airport, Terminal space is valuable and
primarily limited to passengers and customers. The Aviation Commission implemented the following rules
to help insure the safety and well-being of Airport patrons. The Rules are as follows:
4.11.7.1 Schedule: The requesting person(s) must agree to a set schedule provided by the
Executive Director. Schedules will be limited to certain days and hours of the week with a
select number of groups allowed each day.
4.11.7.2 Designated Areas: the safety and congestion concerns are best addressed by
limiting the locations for free speech activity. Therefore, designated areas have been
selected for this purpose and shall be assigned prior to issuance of a Permit. The
Designated Areas will be available to individuals intending to engage in free speech
activity at all times that the Airport is open to the public; provided that, if necessary to
preserve the safety of the Airport or the free flow of pedestrian traffic in the Airport, the
Executive Director may suspend the exercise of permitted activities if he declares an
emergency on account of weather, schedule interruptions, extremely heavy traffic
movements, security or safety concerns. In such an instance, all persons engaged in
permitted activities shall immediately cease such activities for the duration of such
emergency. The Executive Director shall allow the resumption of all permitted activities
suspended under this Policy upon abatement of the conditions or circumstances giving
rise to the emergency. Temporary restriction or suspension of permitted activities under
this subsection shall not constitute the denial or revocation of a permit. The Designated
areas are set forth on Exhibit A.
4.11.7.3 Display Materials: the use of tables, counters, or stands is prohibited inside the
Terminal building without written authorization of the Executive Director. Only one
display will be allowed per organization.
4.11.7.4 Supervision and Distance: The supervising party must remain within 3 feet of
their display at all times. Per security policy and procedures set by the Transportation
Security Administration (TSA) and the Federal Aviation Administration (FAA) no bags,
luggage, or personal items should be left unattended while at an Airport, this would
include any displays.
4.11.7.5 Seating: Seating areas located within the Terminal building are restricted to
passengers and customers only. Individuals who are at the Airport for solicitation/display
purposes shall bring their own seating. Seating shall be limited and set forth in the Permit.
4.11.7.6 Temporary Materials: All displays must be temporary in nature and shall be
removed immediately after each scheduled time slot. Materials shall not be posted or
stored on Airport property.
4.11.7.7 Electronics: No use of light, sound or voice amplifications systems, musical
instruments, radio communication systems or other mechanical sound or light devices or
equipment shall be allowed. The requesting Party shall not use the Airport’s power outlets
for display purposes, such as projectors, videos, or static displays or for personal
electronics.
4.11.8 Solicitation for the Immediate Receipt of Funds is prohibited. In-person solicitation
of funds, when combined with immediate receipt of that money, is different in kind from
other forms of expression or conduct, as it can create congestion and duress on the part of
the passenger or user of the Airport. Therefore, the following conduct is prohibited at the
Airport if the receipt of funds from such conduct would be on-site and part of the same
interaction in which the conduct occurs:
4.11.8.1. The sale of any merchandise, including but not limited to jewelry,
foodstuffs, candles, flowers, badges and clothing.
4.11.8.2 The sale of flyers, brochures, pamphlets, books, or any other printed or
written material.
4.11.8.3 The solicitation and receipt of funds.
4.11.9 The Airport shall establish a written Policy for the issuance of permits and the
activities of those persons desiring to engage in picketing, demonstrations, solicitations
and handbilling. Such Policy shall be in conformance with the Rules set forth herein.
EXHIBIT A
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SECTION II. Said amendment to the rules and regulations adopted herein shall be
controlling in the operations of the Augusta Regional Airport at Bush Field and shall be adhered to
by all users of the Airport.
SECTION III. The provisions of any ordinances or resolutions or parts of ordinances or
resolutions in conflict herewith are repealed.
SECTION IV. Should any section, subsection, clause or provision of this ordinance be
declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
validity of the Ordinance in whole or any part thereof other than the part so declared to be invalid.
SECTION V. This First amendment to Ordinance 7318 shall become effective upon its
adoption.
Adopted this _______ day of _____________________, 2016.
____________________________
Hardie Davis, Jr., Mayor
_________________________________
Attest
Public Service Committee Meeting
9/28/2016 1:00 PM
First Amendment to Airport Rules & Regulations
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the First Amendment
to Ordinance 7318, Specifically Section 4.11, which amends the
Airport Rules and Regulations as approved by the Augusta
Aviation Commission at their August 25, 2016 meeting.
Background:In 2012 the Aviation Commission approved new Airport Rules
and Regulations governing the operations of the Airport. These
Rules contained regulations related to picketing, solicitations and
handbilling in the Terminal and areas surrounding the Airport.
On February 7, 2012, the duly elected governing authority of
Augusta,Georgia adopted Ordinance 7318 to approve new rules
and regulations for the operation of the Augusta Regional Airport.
Analysis:Airport Staff has developed and drafted new guidelines regarding
solicitation, demonstrations, picketing, and handbilling in the
Airport’s Terminal buildings and property and revised the areas
where these activities are permitted. This new policy requires an
amendment to the Ordinance that was adopted to implement the
Airport’s Rules and Regulations.
Financial Impact:No financial impact.
Alternatives:Deny request.
Recommendation:Approve the request to amend Ordinance 7318 regarding
picketing, solicitations and handbilling at the Augusta Regional
Airport.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
undergr_nb.docx Page 1 of 3
Cross Reference:
Deed Book ______, Page _____,
Richmond County, Georgia records
Name of Line BUSH FIELD AIRPORT CABLE REPLACEMENT (RICHMOND COUNTY)
No 16098 UNDERGROUND DISTRIBUTION LINE
Parcel No 001 Account No 69596-VBS-0-U03215-0-GP300-30000000
Letter File 9-13316 Deed File 22243 Map File N/A
State of Georgia FIRST AMENDMENT
Richmond County TO UNDERGROUND EASEMENT
WHEREAS, Georgia Power Company and Augusta, Georgia entered into that
certain Underground Easement dated as of May 26, 2016 and recorded in Deed Book
_____, Page _____, Richmond County, Georgia records (the “Original Easement”);
and
WHEREAS, the parties hereto desire to amend the Original Easement
according to the terms described below.
NOW, THEREFORE, for Ten and No/100 Dollars ($10.00) and other good and
valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereby agree that “Exhibit A” attached to this First
Amendment to Underground Easement supercedes and replaces “Exhibit A” attached
to the Original Easement.
[Signatures on Following Page]
Parcel 001 Name of Line BUSH FIELD AIRPORT CABLE REPLACEMENT (RICHMOND
COUNTY)
undergr_nb.docx Page 2 of 3
IN WITNESS WHEREOF, the undersigned have hereunto set their hand and
seal, this _____ day of August, 2016.
Signed, sealed and delivered
in the presence of:
Witness
Notary Public
GEORGIA POWER COMPANY
By: (SEAL)
Name:
Its:
Attest:
Name:
Its:
Signed, sealed and delivered
in the presence of:
Witness
Notary Public
Augusta, Georgia
By: (SEAL)
Name:
Its:
Attest:
Name:
Its:
Parcel 001 Name of Line BUSH FIELD AIRPORT CABLE REPLACEMENT (RICHMOND
COUNTY)
undergr_nb.docx Page 3 of 3
EXHIBIT A
Public Service Committee Meeting
9/28/2016 1:00 PM
Georgia Power Easement Amendment
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the First Amendment
to the Georgia Power Underground Easement as approved by the
Augusta Aviation Commission at their August 25, 2016 Meeting.
Background:On June 21, 2016, the Augusta Commission approved a Georgia
Power easement to replace the 8,000-volt underground
distribution line from a power line on Lock & Dam Road to a
transformer located approximately 1,000 feet north of the
approach end of Runway 17 at the Augusta Regional
Airport. Power from this transformer is used by the FAA to
operate Runway 17 Medium Approach Lighting System with
Rails (MALSR) and Runway 35 Localizer Antenna. The current
8,000-volt line is over twenty-five (25) years old and has failed in
the recent past.
When Georgia Power reviewed the easement prior to beginning
the work of installing the new line, it was determined that certain
portions of the legal description were required to be modified to
ensure there is adequate space for the installation of the
transformer. Georgia Power has also provided new exhibits for the
easement.
Analysis:When Georgia Power reviewed the easement prior to beginning
the work of installing the new line, it was determined that certain
portions of the legal description were required to be modified to
ensure there is adequate space for the installation of the
transformer. Georgia Power has also provided new exhibits for the
easement. The amendment will not delay or impede the progress
of the project.
Financial Impact:No financial impact.
Alternatives:Deny request.
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
9/28/2016 1:00 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on September 13, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation To Bid
Sealed bids will be received at this office until Tuesday, July 26, 2016 @ 3:00 p.m. for furnishing:
Bid Item #16-209 Reconstruct & Extend Taxiway A for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $225.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, June 16, 2016. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, July 12, 2016 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
July 13 2016, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder. A 10% Bid bond is required to be submitted along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 16, 23, 30, July 7, 2016
Metro Courier June 22, 2016
Revised: 1/8/2015
OFFICIAL
McCarthy Improvement
5401 Victoria Ave.,
Davenport, IA 52807
GLF Construction
528 NW 7th Avenue
Miami, FL 33136
Yes YES
104193 454034
Yes YES
Yes YES
Yes YES
8,867,344.70 9,328,919.00
2,499,651.00 2,519,246.00
4,096,995.00 4,315,890.00
1,308,446.00 1,312,135.00
16,772,436.70 17,476,190.00
SAVE Form
Addendums 1-2
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid Conference: 8
Total packages submitted: 2
Total Noncompliant: 2
Vendors
Attachment B
Bid Item #16-209
Reconstruct & Extend Taxiway A
for Augusta, Georgia - Augusta Regional Airport
Bid Due: Thursday, July 28, 2016 @ 3:00 p.m.
E-Verify Number
The following vendors did not respond:
Reeves Construction / 1 Apac Indust Way / Augusta, GA 30907
Beams Contracting / 15030 Atomic Rd / Beech Island, SC 29842
Technique / 944 Astor Ave. / Forest Park, GA 30297
Griffin Contracting / 122 Pipemakers Cr / Unit 207 / Pooler, GA 31322
Base Bid
Bid Alternate 1
Bid Alternate 3
Bid Alternate 2
Bid Bond
Total Bid
Page 1 of 1
878 South Lake Drive
Lexington, South Carolina 29072
803-996-2900
meadhunt.com
\\corp\sharedfolders\entp\0119700\131230.01\CORR\wpc\TW A Recommendation to Award.docx
August 3, 2016
Mr. Herbert L. Judon, Jr. A.A.E., IAP
Executive Director
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
Subject: Reconstruct and Extend Taxiway A Recommendation of Award
Dear Mr. Judon:
Mead and Hunt, Inc. has reviewed the response to the advertisement for bids (IFB #16-209) for the
Reconstruct and Extend Taxiway A project. Bids were opened and read publically on July 28, 2016 at 3:00
pm, local time at the Augusta Procurement Department. Bids were received from McCarthy Improvement
Company and GLF Construction Corporation.
Based on our review, we recommend awarding the Base Bid, Alternative 1, Alternative 2, and Alternative 3
to the low bidder, McCarthy Improvement Company, in the amount of $16,772,436.70. The unit costs for
each of the items and the overall project cost are in line with costs for similar projects in the region. After
evaluating the costs for this work, we believe that it is an appropriate amount for the work involved. We
also believe that awarding the Base Bid and all Bid Alternatives is in the best interests of the Airport and
Augusta-Richmond County.
Should you have any questions concerning this matter, please do not hesitate to contact us at your earliest
convenience.
Sincerely,
MEAD & HUNT, INC.
Christopher J. Birkmeyer
Project Manager, Aviation Services
cc: File
Public Service Committee Meeting
9/28/2016 1:00 PM
RECONSTRUCTION AND EXTENSION - TAXIWAY A BID ACCEPTANCE
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission accept the bid from McCarthy
Improvement Company in the amount of $16,772,436.70 as
approved by the Augusta Aviation Commission at their August
25, 2016 meeting. Bid Item 16-209
Background:The primary focus of this Project is the reconstruction and
extension of Taxiway A at the Augusta Regional Airport
(Airport). This project will reconstruct Taxiway A from the north
end of Runway 17-35 through the intersection of Taxiway B. It
will also extend Taxiway A from Taxiway B to Taxiway E. To
conform to current FAA standards a new connector taxiway, A2,
will be constructed while removing portions of Taxiway B,
Taxiway D, and Taxiway C. This project will eliminate one of the
two “hot spots” identified on the Airport. Taxiway A will be
constructed in concrete with asphalt shoulders. The taxiway
lighting will be upgrade to more energy efficient LED lighting.
Analysis:Bids for the project were opened on July 28, 2016. Two bids were
received. McCarthy Improvement Company is the low bidder and
has met the DBE goals for the project and submitted the required
documentation. The contract bid of $16,772,436.70 is currently
being reviewed by the FAA for funding. A portion of this project
will be paid through FAA AIP Grant No. 3-13-0011-038-2015
received last year.
Financial Impact:$16,772,436.70
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:551081301-5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Friday, August 12, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-217 Refinishing of Gym Wood Floors for Recreation and Parks Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 29, 2016 @
5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference an eligible bidder must submit a completed and signed written application to become a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder
who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are
received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder,
will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including,
but not limited to, the number of copies needed, the timing of the submission, the required financial data, and
any other requirements designated by the Procurement Department are considered material conditions of the
bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 7, 14, 21, 28, 2016
Metro Courier July 13, 2016
Public Service Committee Meeting
9/28/2016 1:00 PM
Refinishing of Gym Wood Floors
Department:Recreation and Parks
Presenter:Glenn Parker
Caption:Motion to approve an award of contract with Ram Enterprises for
$39,000 for Bid Item 16-217, refinishing of gym wood floors.
Background:In order to maintain the aesthetic, operational and safety
components of the wood floors in our community centers, regular
scheduled maintenance is required to protect our capital
investment and to provide the best playing surface possible for our
patrons with all the varied programs the Department offers.
Analysis:A total of eleven (11) bid packages were sent to prospective
vendors. A total of three (3) vendors submitted bid proposals. The
low responsive bidder that met all specifications and requirements
was Ram Enterprises form Montgomery, Alabama. The bid will
cover wood floor refinishing at May Park, Bernie Ward and
Diamond Lake facilities, that includes gym floors at all and one
racquet ball court at Diamond Lakes. Vendor has included a
deduct of $1,500 if awarded all floors. In addition, unit square
footage pricing is listed for the vendor to inspect gym floors for
damaged wood. The replacement of damaged wood will require
pre-approval by the Recreation and Parks Department for an
amount not to exceed $1,000.00/gym floor, if required.
Financial Impact:Total bid amount is $39,000.
Alternatives:1. To Approve Bid Item 16-217, gym wood floor refinishing to
Ram Enterprises for $39,000. 2. Move No Action.
Recommendation:1. Move to Approve.
Funds are Available
in the Following
Accounts:
328061110: 212066107 - May Park 211066203 – Fleming Park
(Bernie Ward Center) 211066401 – Diamond Lakes
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission