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HomeMy WebLinkAbout2016-03-08 Meeting Minutes Public Service Committee Meeting Commission Chamber - 3/8/2016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; D. Williams, Vice Chairman; Fennoy and M. Williams, members. PUBLIC SERVICES 1. Approve the Lease Purchase of an Aircraft Refueler Truck for Augusta Regional Airport as approved by the Augusta Aviation Commission at their January 28, 2016 Meeting. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve at a cost of $290,955 over a ten-year lease period. Motion Passes 4-0. Commissioner William Fennoy Commissioner Marion Williams Passes 2. New Application: A. N. 16-14: A request by Jimmy Clarence Powell for an on premise consumption Liquor, Beer & Wine License to be used in connection with WOB Augusta, LLC d/b/a/ World of Beer restaurant located at 2819 Washington Road. There will be Sunday Sales. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. D. Williams votes No. Motion Passes 3-1. Commissioner Marion Williams Commissioner William Fennoy Passes 3. New Application: A.N. 16-15: A request by A. Jackson Brown for an on- premise consumption Liquor, Beer & Wine License to be used in connection Item Action: with Athletics Augusta Restaurant located at 3629 A Walton Way Ext. District 7. Super District 10. Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the statement that the alcohol and business license will not be issued prior to the issuance of the Certificate of Occupancy or Letter of Completion for the building renovation to include a full service kitchen and inside seating for a minimum of 40 people. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 4. Discussion: A request by Jan Scholer for Wild Wing Café located at 3035 Washington Road for an Alcohol Special Event license for 6 days April 4 thru April 9, 2016. (Masters Week in the parking lot) District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 5. Discussion: A request by Michael Evertsen for Tin Lizzy's Cantina located at 2821 Washington Road for an Alcohol Special Event License for 7 days April 4 thru April 10, 2016. (Masters Week in the parking lot) There will be Sunday Sales. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner Approve Motion Passes 4-0. Marion Williams William Fennoy Passes 6. Discussion: A request by Brett Althoff for Hooters of Augusta located at 2834 Washington Road for an Alcohol Special Event License for 9 days April 2 thru April 10, 2016. (Masters week in the parking lot) There will be Sunday Sales. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 7. Approve Construction Change Order #2 in the amount of $2,350,771.00 for Phase 2 of the Renovation of the Old Library for the Public Defender’s Office by RW Allen, LLC. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 8. Motion to approve the minutes of the Public Services Committee held on February 23, 2016. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 9. Report from staff regarding the matter of compliance with the property maintenance code concerning mold and moisture issues in rental properties. (Referred from February 23 Public Services Committee) Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 10. Receive as information a report on the use of solar energy in Augusta buildings and facilities. Item Action: Disapproved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator with identifying a funding source for the project to install solar panels on the roof of the Public Defenders Building. Ms. Davis votes No and Mr. M. Williams abstains. Motion Fails 2-1 -1. Commissioner William Fennoy Commissioner Dennis Williams Fails 11. Discussion: A request by Alicia Moon Chong for a Therapeutic Massage Operators License to be used in connection with Josa Massage & Spa located at 4110 Windsor Spring Road Ste G 201. District 6. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Marion Williams Passes Public Service Committee Meeting 3/8/2016 1:00 PM Attendance 3/8/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 3/8/2016 1:00 PM AIRCRAFT FUELER WITH LIFT PLATFORM BID /LEASE PURCHASE Department:Augusta Regional Airport Presenter:Kenneth Hinkle Caption:Approve the Lease Purchase of an Aircraft Refueler Truck for Augusta Regional Airport as approved by the Augusta Aviation Commission at their January 28, 2016 Meeting. Background:The airport’s last new fuel truck purchase was completed in 2009. Recently three trucks have been retired due to age, obsolete parts or a costly major overhaul. As a result, the airport collaborated with the Augusta Procurement Department to solicit bids for a new aircraft refueler. Seven (7) companies were invited to bid but Garsite LLC was the only compliant bidder. Additionally, this vehicle meets all requirements stipulated in the specification. Bid tabulations are attached. Analysis:The vehicle was approved for replacement in the 2016 budget as a lease/purchase with a $30,000.00 annual payment utilizing a ten year amortization schedule. Procurement has reviewed the bid and concurs with the selection of Garsite for a 10 year lease/purchase for the replacement of an aircraft refueler with left deck for a total cost of $290,955.00. Financial Impact:290,955.00 over a ten (10) year lease period. Alternatives:Deny request. Recommendation:Approve request by the Augusta Aviation Commission to purchase an aircraft refueler from Garsite LLC at a total cost of $290,955.00 over a ten (10) year lease period. Funds are Available in the Following Accounts: 551 08 1206 5421110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H. Shewrman III Caption:New Application: A. N. 16-14: A request by Jimmy Clarence Powell for an on premise consumption Liquor, Beer & Wine License to be used in connection with WOB Augusta, LLC d/b/a/ World of Beer restaurant located at 2819 Washington Road. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,715.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Alcohol Application Department:Planning & Development Presenter:Robert H Sherman III Caption:New Application: A.N. 16-15: A request by A. Jackson Brown for an on-premise consumption Liquor, Beer & Wine License to be used in connection with Athletics Augusta Restaurant located at 3629 A Walton Way Ext. District 7. Super District 10. Background:This is a New Application. NOTE: The Alcohol and Business License will not be issued prior to the issuance of a Certificate of Occupancy/Letter of Completion for the building renovation to include a full service kitchen and inside seating for a minimum of 40 people. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,445.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Alcohol Special Event Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:Discussion: A request by Jan Scholer for Wild Wing Café located at 3035 Washington Road for an Alcohol Special Event license for 6 days April 4 thru April 9, 2016. (Masters Week in the parking lot) District 7. Super District 10. Background:This is a Masters Week Event. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $600.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Alcohol Special Event Application Department:Planning & Development Presenter:Robert H. Sherman III Caption:Discussion: A request by Michael Evertsen for Tin Lizzy's Cantina located at 2821 Washington Road for an Alcohol Special Event License for 7 days April 4 thru April 10, 2016. (Masters Week in the parking lot) There will be Sunday Sales. District 7. Super District 10. Background:This is a Masters Week Event. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $700.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Alcohol Special Event Application Department:Planning & Development Presenter:Robert H Sherman III Caption:Discussion: A request by Brett Althoff for Hooters of Augusta located at 2834 Washington Road for an Alcohol Special Event License for 9 days April 2 thru April 10, 2016. (Masters week in the parking lot) There will be Sunday Sales. District 7. Super District 10. Background:This is a Masters Week Event. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,100.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission 1015 Broad Street | Augusta, Georgia 30901 Office 706.733.2800 | Fax 706.733.3879 | www.rwallen.com Construction Services February 24, 2016 Mr. Rick Acree Facilities Manager Augusta Recreation Parks and Facilities 2027 Lumpkin Road Augusta, Georgia 30916-5605 RE: AUGUSTA PUBLIC DEFENDERS OFFICE – CHANGE ORDER #2 Rick, We appreciate the opportunity to work with the City of Augusta and the Public Defender’s Office on this very exciting project. Below please find the current proposed project costs based on the most recent set of design documents from Studio 3 Design Group entitled “Law Offices of the Public Defender” dated 12-11-15 (with Revision 1 dates of 1-6-16). Based on this, as well as the attached supporting documents, we propose the following total costs to complete the project: Description Date +/- Amount Phase I - Design / Build Renovation of Former Augusta Library (for the Augusta Utilities Department) Approved by Commission 6-2-15, Item #21 $1,394,174 CO #1 – Construction for Phase I Design / Build Renovations of Former Augusta Library (for the Augusta Utilities Department) Approved by Commission 11-17-15, Item #20 + $803,817 Building tenant changed from Augusta Utilities Department to Augusta Richmond County Law Offices of the Public Defender Proposed CO #2 - Cost to complete remainder of project for the Augusta Law Offices of the Public Defender (includes accepted Cost Options dated 2-12-16) + $2,350,771 Total Estimated Project Cost = $4,548,762 1015 Broad Street | Augusta, Georgia 30901 Office 706.733.2800 | Fax 706.733.3879 | www.rwallen.com Construction Services Should you have any questions or need any additional information, please let us know. Sincerely, R.W. Allen, LLC Branan Ruffin Project Estimator Cc: Jim Cely – RWA Attachments: Estimate Presentation dated 2-15-16 Scope of Work / Clarifications dated 2-15-16 Cost Options Summary Table dated 2-12-16 Augusta, Georgia Purchase Order P262045 dated 6-9-15 Public Service Committee Meeting 3/8/2016 1:00 PM Design/Build Renovation of Former Augusta Library for Augusta, Public Defender’s Office, RFP #15- 131 Department:Recreation, Parks, and Facilities - Facilities Presenter: Caption:Approve Construction Change Order #2 in the amount of $2,350,771.00 for Phase 2 of the Renovation of the Old Library for the Public Defender’s Office by RW Allen, LLC. Background:On June 2, 2015, the Commission approved award to RW Allen, LLC for Phase I of the Design/Build Renovation of the Former Augusta Library for AUD. Phase 1 included design, demolition, asbestos abatement and construction of a new roof, for a not-to- exceed amount of $1,394,174.00. Phase 2 of the project was to be awarded when this work was complete. After Phase 1 of the project was underway, the former AT&T building at 452 Walker Street became available and was subsequently purchased by Augusta Utilities for use by Augusta Utilities and Augusta Engineering Departments. The acquisition of this property afforded the opportunity to make the old library available for use by the Public Defender’s office, a decision endorsed by the Commission, and funds were requested for this project in the amount of $5.5 million in SPLOST VII, for which $ 5 million was ultimately approved. From this budget, it was estimated that AUD could be reimbursed for its sunk costs, and the facility renovations could be completed for use by the Public Defender’s office. On November 17, 2015, the Commission approved Change Order 1, in the amount of $803,817.00, authorizing the contractor to move forward with a scope of work designated as Phase 1b. This resulted in a revised project budget of $2,197,991.00 and permitted construction progress to continue while necessary adjustments to the plans and scope could be made to make the building suitable for use by the Public Defender, minimizing potential costs due to project delays. Analysis:Augusta Facilities, the Public Defender, and Augusta Utilities Department met with management from RW Allen, LLC as well as Studio 3 Design the construction management team for this project, to negotiate scope and pricing. The Public Defender has been very frugal in their space planning, finish selection and stuck with what is essential to providing services to their clients in the most effective and efficient means possible. The pricing for services by RW Allen, LLC was found to be fair and reasonable. Financial Impact:Change order adds $2,350,771.00 to the contract. The updated contract value will be $4,548,762.00. Furniture, fixtures and equipment will need to be acquired via a lease-purchase agreement, or other alternative, if the remaining project funds are to reimburse AUD for its sunk costs. Alternatives:No alternatives are recommended. Recommendation:Approve Construction Change Order #2 in the amount of $2,350,771.00 for Phase 2 of the Renovation of the Old Library for the Public Defender’s Office by RW Allen, LLC. Funds are Available in the Following Accounts: Funds are available in account 512-04-3490. AUD will be reimbursed when the construction project is completed from funds allocated in SPLOST VII. Funding from this renovation is to be provided by bond proceeds as approved by commission on February 16, 2016. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Services Committee held on February 23, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 3/8/2016 1:00 PM Rental Properties Department:Clerk of Commission Presenter: Caption:Report from staff regarding the matter of compliance with the property maintenance code concerning mold and moisture issues in rental properties. (Referred from February 23 Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Potential Use of Solar Energy Augusta, Georgia Communities and individuals worldwide are investigating the use of alternative and renewable energy resources to reduce consumption of fossil fuels in operating homes and businesses. Using the sun as a source to generate electricity by means of photovoltaic panels is becoming a viable option. The Augusta Commission is currently considering the use of solar generated electricity at locations in Augusta Richmond County (ARC). This report will present basic information and summarize some of the costs, restrictions and factors which should be considered when making a decision on capital expenditures for solar energy. SOLAR OPTIONS: Assuming the goal is to develop and implement a program using solar energy in Augusta buildings and facilities, there are a number of options that can be considered. These options include: · Relatively large photovoltaic solar arrays that generate electricity from the sun to provide some of the energy required to operate · heating domestic hot water · LED Parking lot lighting using small photovoltaic panels and batteries for power · Photovoltaics could be used for lighting on site and signs. The balance of this report will focus on generating electrical power using photovoltaic arrays. PHOTOVOLTAICS: Simply put, Photovoltaics is the name of a method of converting solar energy into direct current electricity using semiconducting materials. A photovoltaic system employs solar cells which convert solar radiation to electricity. These cells are connected together and configured into multi-cell panels. Panels are linked together in multiples to form photovoltaic arrays to supply usable amount of solar power. The process is both physical and chemical in nature, as the first step involves the photoelectric effect from which a second electrochemical process takes place involving crystallized atoms being ionized in a series, generating an electric current. Power generation from solar PV has long been seen as a clean sustainable energy technology which draws upon the planet’s most plentiful and widely distributed renewable energy source – the sun. The direct conversion of sunlight to electricity occurs without any moving parts or environmental emissions during operation. It is well proven, as photovoltaic systems have now been used for fifty years in specialized applications, and grid-connected PV systems have been in use for over twenty years. In order to supply even a portion of the power needs for something the size of a building, it is necessary to employ photovoltaic arrays made up of multiple photovoltaic. The output of the array is determined by: · the rated capacity of the panels; · the efficiency of the panels; · the age of the panels; · the size of the array; and · the amount of solar radiation available. LIMITATIONS OF PHOTOVOLTAIC POWER GENERATION: Generation of electrical power using solar obviously depends on the sun. Cloud cover, and night reduces output to zero and there can be seasonal variations due to the location of the sun on the horizon. The longer days of summer will provide more power generation than winter. Arrays can be sized, within limitations, to generate part or all of a building’s needs for the times of day in which they are able to generate electricity. Within guidelines, it is possible to sell that power back to the utility company at a predetermined rate, currently approximately $0.04 per kWH. Regardless of the generating capacity, buildings require power when there is no sun available. This would require a means to store energy generated when the sun is shining, and/or connection to the power company grid. Any system that connects to the power company grid must follow the guidelines of the power provider. POWER COMPANY RESTRICTIONS: Georgia Power is our major provider of electrical power. They are involved in using solar energy as part of their overall production capacity and encourage private and government entities to make use of alternative energy. Some of the restrictions placed upon commercial installations connected to their grid are as follows: · The array can be no larger than 100kW · The array can be no larger than 110% of the peak building demand · If the building, such as the Municipal Building and the old Library, is located on a networked feed (power is fed from more than one direction to minimize disruptions) you cannot install a system that feeds electricity back into the power grid. THE ECONOMICS OF SOLAR: In addition to the environmental aspects of solar power generation, the use of solar power reduces the amount of energy you have to purchase from the power company and lowers operating costs. Private sector entities currently enjoy tax breaks for installation of solar energy. Tax breaks help offset the initial investment and reduce the time required to recover those cost to the point you actually save money. Photovoltaic arrays are costly. We evaluated budget numbers for a number of different array sizes and they were consistently running roughly $2500 per kW. We also spoke with Georgia Power and the numbers gleaned from their information they provided was consistent with our evaluation. Where permitted, and within limits, surplus power generated by a solar array can be sold back to the utility. However, it should be noted that excess generating capacity costs the same as installing what you need, but the payback from the utility is approximately 1/3 the cost they charge for their power. Care must be taken in sizing the system so that you don’t actually increase the time required to recoup the initial installation costs. RETURN ON INVESTMENT: Facilities evaluated three different sized arrays, 20kW, 46kW and 96kW to determine the approximate time required to recoup the initial investment. Factors taken into account include: · The initial cost today is $0.12 per kWH · Annual rate increases of 2% are included in the evaluation · Panel array power production degrades at approximately 1% per year · No tax credits are used in these calculation · Evaluations are based upon statistical average solar radiation for Augusta, Georgia Considering the factors above, the approximate time required before the reduction in utility bills completely offsets the cost of installation is roughly 18 to 20 years. This is a rate of return of roughly 3.5% OTHER FACTORS: Aside from the up-front costs, other factors to consider in determining the best use of your resources in implementing a program to include the use of solar energy include: · What is the goal and what do you wish to accomplish · Appearance of the installation, · Is the roof of the building new or will it need to be replaced within a few years, if it needs to be replaced within a few years, it could be more cost effective to wait SOLAR AT THE PUBLIC DEFENDER’S OFFICE: Installation of a solar array at the Public Defenders’ at the former Main Library is up for consideration. Before committing to this course of action, please consider the following: · The building is on a Georgia Power Network feed. Like the Municipal Building, the electrical service is fed from more than one direction. In the event of a service disruption on one side, power is still available from the other feed. Loss of power is rare. Buildings on these systems cannot feed power back into the power company grid. · If the system is sized to handle a load larger than what is needed to run the building on a weekend when it is vacant, then this power would either need to be channeled to some storage system for future used, or the array would simply generate power that could not be used. · The current project budget does not have surplus funds available to cover the cost of a solar installation. A funding source would need to be identified. · There may be better options for Augusta’s first solar building installation Should the Commission decide to install a solar array at the Public Defender’s Office, we would recommend a relatively small system. This would provide Augusta with empirical data for evaluating the impact of future installation. We suggest installation of an array of roughly 20kW as a reasonable start for introducing solar into our power mix. The estimated cost of a 20kW array at $2500/kW would be $50,000. Public Service Committee Meeting 3/8/2016 1:00 PM Report on Solar Energy Department:Recreation, Parks, and Facilities - Facilities Presenter: Caption:Receive as information a report on the use of solar energy in Augusta buildings and facilities. Background:The Augusta Commission has expressed a strong interest in developing and implementing a program to use solar energy in Augusta buildings and facilities. Analysis:This report was prepared to provide basic information and provide topics to consider in determining the best course to pursue the goal of implementing use of solar energy Financial Impact:The financial impact will be determined when the project scope is identified. Alternatives:None Recommendation:Receive as information a report on the use of solar energy in Augusta buildings and facilities. Funds are Available in the Following Accounts: Financing has not been determined REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 3/8/2016 1:00 PM Therapeutic Massage Operators License Department:Planning & Development Presenter:Robert H. SHerman III Caption:Discussion: A request by Alicia Moon Chong for a Therapeutic Massage Operators License to be used in connection with Josa Massage & Spa located at 4110 Windsor Spring Road Ste G 201. District 6. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $141.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission