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HomeMy WebLinkAbout2015-12-08-Meeting Mintues Public Service Committee Meeting Commission Chamber - 12/8/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Davis, Chairman; D. Williams, Vice Chairman; Fennoy and M. Williams, members. PUBLIC SERVICES 1. New Application: 15-62: A request by Clarence S. Chambliss, Jr. for an on premise consumption Liquor, Beer & Wine License to be used in connection with GTC Riverwatch, LLC located at 832 Cabela Drive. This will be a Restaurant/Entertainment Venue. There will be Sunday Sales. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner Dennis Williams Passes 2. New Ownership Application: 15-63: A request by Charles Burks for an on premise consumption Liquor, Beer and Wine License to be used in connection with Grain or Shine located at 2704 Gordon Highway. There will be Dance. District 4. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the correction of the address to 2706 Gordon Highway. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 3. New Application: A.N. 15-64: A request by Dana Faircloth for an on premise consumption Liquor, Beer and Wine License to be used in connection with Fifty Six Pub & Grub located at 4020 Mike Padgett Highway. There will be Dance. District 4. Super District 9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 4. New Ownership Application: A.N. 15-65: A request by Shaaid H. Kasim for an on premise consumption Liquor, Beer and Wine License to be used in connection with 4 SK Kasim d/b/a/ Clarion Suites located at 3038 Washington Road. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner Dennis Williams Passes 5. Motion to approve Amendment #1 to the 2016 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 6. Approve accepting the Grounds and Landscaping Contract with Davis Lawn Care LLC as approved by the Augusta Aviation Commission Meeting on October 29, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner William Fennoy Commissioner Dennis Williams Passes 7. Motion to approve the minutes of the Public Services Committee held on November 24, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner William Fennoy Passes 8. Motion to approve the purchase of three (3) transit coaches, spare parts, and training from GILLIG LLC. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the purchase at a cost of $430,472 each for a total not to exceed $1,291,416. Motion Passes 4-0. Commissioner Marion Williams Commissioner Dennis Williams Passes 9. Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2016 to June 30, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner www.augustaga.gov Approve Motion Passes 4-0. Marion Williams Dennis Williams Passes 10. Discussion: A request by Jing Zhao for a Therapeutic Massage Operators License to be used in connection with Jing Salon LLC located at 103 Shartom Drive. District 7. Super District 10. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Marion Williams Commissioner Dennis Williams Passes Public Service Committee Meeting 12/8/2015 1:00 PM Attendance 12/8/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Service Committee Meeting 12/8/2015 1:00 PM Alcohol Application Department:Planning & Development Caption:New Application: 15-62: A request by Clarence S. Chambliss, Jr. for an on premise consumption Liquor, Beer & Wine License to be used in connection with GTC Riverwatch, LLC located at 832 Cabela Drive. This will be a Restaurant/Entertainment Venue. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,990.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 12/8/2015 1:00 PM Alcohol Application Department:Planning & Development Caption:New Ownership Application: 15-63: A request by Charles Burks for an on premise consumption Liquor, Beer and Wine License to be used in connection with Grain or Shine located at 2704 Gordon Highway. There will be Dance. District 4. Super District 9. Background:This is a New Ownership Application. Formerly in the name of Stuart J. Mohr. Analysis:The applicant meet the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,566.00 Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 12/8/2015 1:00 PM Alcohol Application Department:Planning & Development Caption:New Application: A.N. 15-64: A request by Dana Faircloth for an on premise consumption Liquor, Beer and Wine License to be used in connection with Fifty Six Pub & Grub located at 4020 Mike Padgett Highway. There will be Dance. District 4. Super District 9. Background:This is a New Ownership Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,365.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Public Service Committee Meeting 12/8/2015 1:00 PM Alcohol Application Department:Planning & Development Caption:New Ownership Application: A.N. 15-65: A request by Shaaid H. Kasim for an on premise consumption Liquor, Beer and Wine License to be used in connection with 4 SK Kasim d/b/a/ Clarion Suites located at 3038 Washington Road. District 7. Super District 10. Background:This is a New Ownership Application. Formerly in the name of Anandani Suresh. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,660.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission FROM: DATE: TO: CSRA REGIONAL COMMISSION 3626Walton Way Ext., Ste.300 Augusta, Georgia 30909 Andv Crosson. Executive Director. CSRA RC September L.2015 Augusta. GA. a political sub-division of the State of Georsia REF: Amendment #1 to Cooperative Asreement FY 2016 Contract Amendments: Changes in this contract, including any increase or decrease in the amount of the Subgrantee's compensation, shall be incorporated in written amendments to this contract. Amendments to this contract may be executed on behalf of CSRA RC only by the CSRA RC's Executive Director. This amendment transmits the following contract amendment on the contract referenced above: FUND CURRENT AMOUNT OF REVISED Title III Cl Local Match AoA NSI Congregate Home-Delvd NSI - State Home-Delvd NSI - SSBG Home-Delvd $ 105,484' rl,l2l 30,465 30,908 104,597 43,703 50,929 5,659 (30,465)' -0- (6,981) (2,9t7) $ 156,413 17,380' -0- 30,908 97,616 40,786 16.115 F.1r.rf.6Ca) CSRA Regional Commission 3626 Walton Way Ext., Ste. 300 Augusta, Georgia 30909 Title: Executive Director By: Date:Title: Augusta, Georgia, a political sub-division of the State of Georgia 530 Greene St. Augusta, Georgia 30901 Date- By: Amendments- Cooperative Agreement FY 2016 Public Service Committee Meeting 12/8/2015 1:00 PM Amendment #1 to Cooperative Agreement FY2016 Department:Recreation, Parks and Facilities Department Caption:Motion to approve Amendment #1 to the 2016 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. Background:The Augusta Recreation, Parks and Facilities Department operates seven senior nutrition sites throughout the county through a partnership with the CSRA Regional Commission which provides state and federal grant funds to provide 73,454 meals to senior citizens including the home delivery program. Analysis:The amendment reflects an increase in allotted funds in the amount of $16,115. Financial Impact:Augusta's match increased for Amendment #1 an additional $5,659. Alternatives:1. To approve Amendment #1 to the 2016 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. 2. To deny, this would result in forfeiting additional grant funds. Recommendation:1. To approve Amendment #1 to the 2016 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta, GA Funds are Available in the Following Accounts: 220054322 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission CONTRACT FOR GROUNDS AND LANDSCAPING MAINTENANCE AT THE AUGUSTA REGIONAL AIRPORT BETWEEN AUGUSTA GEORGIA AND DAVIS LAWN CARE, LLC i 2015 Grounds Contract SECTION 1 GENERAL CONDITIONS ................................................................................... 1 1.1 DEFINITIONS ..................................................................................................................................1 1.2 AUTHORIZED REPRESENTATIVES ...................................................................................................4 1.3 CHANGES .......................................................................................................................................4 1.4 TERM .............................................................................................................................................4 1.5 CONTRACTOR’S PERFORMANCE ...................................................................................................5 1.6 INDEPENDENT CONTRACTOR/SUBCONTRACTOR .........................................................................6 1.7 TERMINATION ...............................................................................................................................6 1.8 FORCE MAJEURE ............................................................................................................................8 1.9 AIRPORT SECURITY REQUIREMENTS .............................................................................................9 1.10 COMMERCIAL ACTIVITIES ........................................................................................................... 10 1.11 RECORDS AND AUDIT ................................................................................................................. 10 1.12 CONTINGENT FEES ...................................................................................................................... 10 1.13 RIGHTS AND REMEDIES .............................................................................................................. 11 1.14 NON-APPROPRIATIONS .............................................................................................................. 11 1.15 REPRESENTATIONS AND WARRANTIES ...................................................................................... 11 1.16 ASSIGNMENT .............................................................................................................................. 12 1.17 NOTICES ...................................................................................................................................... 12 1.18 WAIVER ....................................................................................................................................... 13 1.19 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS ..................................................... 13 1.20 INSURANCE ................................................................................................................................. 13 1.21 PATENT INDEMNITY ................................................................................................................... 17 1.22 INDEMNIFICATION AND HOLD HARMLESS ................................................................................. 17 1.23 PERMITS ...................................................................................................................................... 18 1.24 WORK PERMITS REQUIRED ........................................................................................................ 18 1.25 NON-DISCRIMINATION ............................................................................................................... 18 1.26 HAZARDOUS MATERIALS. ........................................................................................................... 19 SECTION 2 CONTRACTOR SERVICES ................................................................................ 19 2.1 PERFORMANCE WORK STATEMENT ........................................................................................... 19 2.2 SCOPE OF SERVICES .................................................................................................................... 20 2.3 SERVICE FREQUENCY .................................................................................................................. 21 2.4 SERVICE PERFORMANCE STANDARDS .............................................................................21 ii 2015 Grounds Contract 2.4.1 AERATING AND TOP DRESSING ................................................................................. 22 2.4.2 BED MAINTENANCE COMPREHENSIVE ................................................................... 22 2.4.3 EDGE LAWNS/BEDS/GROUND COVER ...................................................................... 23 2.4.4 FERTILIZER/TREAT BEDS, LAWNS, PLANTS, AND TREES.................................... 23 2.4.5 IRRIGATION ..................................................................................................................... 24 2.4.6 LITTER CONTROL/POLICING ....................................................................................... 25 2.4.7 MOWING LAWN(S) ......................................................................................................... 25 2.4.8 PARKING LOT AND PEDESTRIAN WALKWAY MAINTENANCE .......................... 25 2.4.9 PRE-RAPID GROWTH SEASON MAINTENANCE ...................................................... 26 2.4.10 SEASONAL PLANTING .................................................................................................. 27 2.4.11 TREE MAINTENANCE TRIMMING /REMOVAL ........................................................ 27 2.4.12 TURF MANAGEMENT .................................................................................................... 28 2.4.13 MISCELLANEOUS SERVICES ....................................................................................... 28 2.5 SERVICE PERFORMANCE METHODS ..................................................................................28 2.5.1 AERATION ........................................................................................................................ 28 2.5.2 BED MAINTENANCE ...................................................................................................... 29 2.5.3 BED MULCHING .............................................................................................................. 29 2.5.4 EDGING AND TRIMMING.............................................................................................. 29 2.5.5 FERTILIZING BEDS ........................................................................................................ 30 2.5.6 FERTILIZATION LAWNS ............................................................................................... 30 2.5.7 FERTILIZING TREES, SHRUBS AND VINES ............................................................... 31 2.5.8 IRRIGATION/WATERING .............................................................................................. 32 2.5.9 LITTER CONTROL/POLICING AND TRASH REMOVAL .......................................... 32 2.5.10 TURF MANAGEMENT AND MOWING LAWN(S) ...................................................... 32 2.5.11 SHRUBS PRUNING & MAINTENANCE ....................................................................... 34 2.5.12 TREES PRUNING & MAINTENANCE ........................................................................... 35 2.5.13 WEED CONTROL ............................................................................................................. 35 2.5.14 WEED CONTROL PROGRAM ........................................................................................ 36 2.6 SERVICE AREAS ........................................................................................................................... 36 2.6.1 AREA 1: INTERIOR GARDENS AREA ......................................................................... 37 2.6.2 AREA 2: PASSENGER TERMINAL PERIMETER AREA ............................................ 37 2.6.3 AREA 3: MAIN ENTRANCE SIGN AREA .................................................................... 37 iii 2015 Grounds Contract 2.6.4 AREA 4: NORTH ENTRANCE SIGN AREA ................................................................. 37 2.6.5 AREA 5: FIXED BASE OPERATOR (FBO) AREA ....................................................... 37 2.6.6 AREA 6: WEATHER BUREAU AREA .......................................................................... 38 2.6.7 AREA 7: HANGAR ONE AREA ..................................................................................... 38 2.6.8 AREA 8: HANGAR TWO AREA .................................................................................... 38 2.6.9 AREA 9: HANGAR THREE AREA ................................................................................ 38 2.6.10 AREA 10: COMMERCIAL PARKING LOTS AREA..................................................... 38 2.6.11 AREA 11: GEORGIA STATE PATROL HANGAR AREA ........................................... 39 SECTION 3 AIRPORT’S ADMINISTRATOR DUTIES ............................................................ 39 SECTION 4 CONTRACTOR’S EMPLOYEES ......................................................................... 40 SECTION 5 CONTRACTOR’S COMPENSATION ................................................................. 40 SECTION 6 NON-PERFORMANCE .................................................................................... 41 6.1 ROUTINE WORK THAT IS NOT PERFORMED AND/OR IS PERFORMED IN AN UNACCEPTABLE MANNER ...................................................................................................................... 41 6.2 PENALTY FOR WORK THAT IS NOT PERFORMED AND/OR IS PERFORMED IN AN UNACCEPTABLE MANNER ...................................................................................................................... 42 SECTION 7 AGREEMENT .................................................................................................. 43 7.1 ENTIRE AGREEMENT ................................................................................................................... 43 7.2 GOVERNING LAW ....................................................................................................................... 43 7.3 LEGAL CONSTRUCTION ............................................................................................................... 43 7.4 PRIOR CONTRACTS SUPERSEDED ............................................................................................... 43 7.5 COUNTERPARTS .......................................................................................................................... 43 7.6 FURTHER ACTS ............................................................................................................................ 43 7.7 INSPECTION ................................................................................................................................ 44 7.8 AMENDMENTS ............................................................................................................................ 44 7.9 TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT ................................ 44 7.10 USE OF AUGUSTA, GEORGIA LANDFILL ...................................................................................... 45 ATTACHMENT B REQUIRED SUBMITTALS BID SHEET INSURANCE Page 1 of 89 2015 Grounds Contract THIS CONTRACT made and entered into to be effective this 1st day of December, 2015 by and between, AUGUSTA GEORGIA, a political subdivision of the State of Georgia, acting through the AUGUSTA AVIATION COMMISSION, whose address is 1501 Aviation Way, Augusta Regional Airport at Bush Field, Augusta, Georgia 30906-9600, hereinafter called “Airport”, and Davis Lawn Care, LLC, a Georgia Limited Liability Company, whose address is 4214 Wheeler Road, Augusta, GA 30907, hereinafter called “Contractor”. WITESSETH: WHEREAS, Augusta, Georgia is the owner and operator of a full service commercial airport known as the Augusta Regional Airport; WHEREAS, Augusta, Georgia has solicited a bid for Contract Grounds and Landscaping Maintenance for the Airport; WHEREAS, the Contractor submitted a bid for said services; and WHEREAS, Augusta, Georgia, on behalf of the Airport, accepted the Contractor’s Bid for said services; OW THEREFORE, in consideration of the mutual covenants, promises, and agreements herein contained, Augusta, Georgia and the Contractor hereby agree as follows: Contractor Services shall be in accordance with the scope of services and all provisions provided herein. SECTIO 1 GEERAL CODITIOS 1.1 DEFIITIOS The following terms have the following meanings whenever used in the Contract Documents (defined below), or in related documents, the terms or pronouns used in place of them shall be defined as follows: 1.1.1 Administrator. The Airport’s representative assigned to administer this Contract and is responsible for the performance of this Contract on behalf of Airport. 1.1.2 Airport. Augusta Regional Airport. 1.1.3 Airport Executive Director. The person tasked with the day-to-day operations Page 2 of 89 2015 Grounds Contract of the Airport. 1.1.4 Aviation Commission. The Augusta Regional Airport Aviation Commission tasked with the overall administration of the Airport. 1.1.5 Augusta, Georgia or City. Augusta, Georgia Commission. 1.1.6 Change Order. A written order initiated by the Administrator or Airport Executive Director directing the Contractor to perform changes, additions, or deletions in the scope of work. 1.1.7 Contract. The written agreement between Augusta Richmond County and the Contractor for the performance of the work in accordance with the requirements of the Contract Documents. 1.1.8 Contract Documents. The Contract, General Conditions; Special Conditions, Performance Work Statement; Contractor’s Technical and Cost inclusive, together with all addenda, supplemental change orders, required exhibits, submittals and schedules. 1.1.9 Contractor. The individual, partnership, or corporation entering into this Contract with the City for the services as described herein. 1.1.10 Contractor’s Representative. Contractor’s representative in all dealings with Airport. 1.1.11 General Conditions. -The general term comprising all the directions, provisions, and requirements contained herein, entitled “General Conditions” and any Addenda, which may be issued for the Contract. 1.1.12 Hazardous Material. Hazardous material(s) means any hazardous or toxic substance, material, or waste, which is or becomes regulated by any local governmental authority or the United States Government. Hazardous Material(s) include, without limitation, any material or substance which is (i) defined as a “hazardous waste”, “extremely hazardous waste”, or “restricted hazardous waste” or similar term under any laws now or hereafter enacted by the United States or the State of Georgia or any political subdivision thereof, or (ii) designated a “hazardous substance” pursuant to the Federal Water Pollution Page 3 of 89 2015 Grounds Contract Control Act, 33 U.S.C. § 1317, or (iii) defined as a “hazardous waste” pursuant to the Federal Resource Conservation and Recovery Act, 42 U.S.C.§ 6901 et seq., or (iv) defined as a “hazardous substance” pursuant to the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § 9601 et seq. 1.1.13 Non-Performance and/or Unacceptable Work. When the Administrator determines that the Contractor has not perform routine work as described in the Performance Work Statement and/or Scope of Services in any service area, and/or that work has not been performed in accordance with Service Performance Standards and/or Service Performance Methods then appropriate penalties may be applied. 1.1.14 Performance Work Statement. Describes the manner of performing routine work, including detailed technical requirements as to labor, materials, equipment, and methods by which such work is to be performed. 1.1.15 Routine Work/Service. That work/service the Contractor normally performs as defined in the Performance Work Statement and Scope of Services for each service area and performed in accordance with Service Performance Standards or Service Performance Methods. To be acceptable, routine work must be completed in a manner that is approved by the Airport’s Administrator. 1.1.16 Scope of Services. Defines the routine work/services the Contractor shall perform under terms of contract. Contractor shall provide all necessary management, supervision, labor, tools, equipment, materials, vehicles, plants, mulch, and any other such items required to complete any or all of the following services identified herein at any and/or all of the designated Airport service areas. 1.1.17 Airport’s Secured Area. Those Airport areas, which require badged personnel or badged Contractor personnel to escort unbadged Contractor personnel at all times while in secure area. See paragraph 1.9, Airport Security Requirements. 1.1.18 Subcontractor. Any individual, partnership, or corporation who is contractually Page 4 of 89 2015 Grounds Contract bound to the Contractor to perform a specific portion of the total work package under this Contract which is limited to special projects approved by the Administrator. 1.2 AUTHORIZED REPRESETATIVES 1.2.1 Augusta, Georgia Airport’s Administrator. Airport’s Representative shall be the Airport’s Executive Director or his designee. 1.2.2 Contractor’s Representative(s). The Contractor’s representative (“Contractor’s Representative”) for all dealings with Airport shall be the Airport Director of Facilities Maintenance. Contractor’s Representative may be changed upon prior written notice delivered to Airport’s Administrator. 1.3 CHAGES 1.3.1 The City may, during the Contract period, make changes to the Scope of Work, which may result in changes to the general scope of the Contract and its provisions. 1.3.2 The Parties acknowledge that there may be additional need to perform additional grounds work in preparation for the special events, such as the Masters® Golf Tournament, and other special circumstances. 1.3.3 Written/verbal agreements, changes, or amendments to this Contract shall not be binding upon the City or the Airport unless approved and signed by the Aviation Commission in advance of performing work. 1.4 TERM 1.4.1 The term of this Contract shall commence as first written above and shall continue for a period of one (1) year from that date, unless terminated earlier by Airport as provided in this paragraph. 1.4.2 The Contract may be renewed for two (2) additional one year terms at the sole option of the City. 1.4.3 The effective date of this Contract as set forth above, shall continue through to the day prior to the commencement of the contract the following year. This Page 5 of 89 2015 Grounds Contract Contract shall: (i) terminate absolutely and without further obligation on the part of Augusta each and every December 31st, as required by O.C.G.A. § 36-60-13, as amended, unless terminated earlier in accordance with the termination provisions in Section 1.7 of this Contract: (ii) automatically renew on each January 1st, unless terminated in accordance with the termination provisions of this Agreement; and (iii) terminate absolutely, with no further renewals, on December 31, 2018, unless extended by written amendment. The Contract Time may be extended only by written renewal approved by the Aviation Commission, the Augusta, Georgia Board of Commissioners and executed by the Augusta, Georgia Mayor and the Contractor in accordance with the terms of this Contract. 1.4.4 The City shall notify the Contractor at least ninety-(90) days prior to the expiration date of its intent to renew this Contract. 1.5 COTRACTOR’S PERFORMACE 1.5.1 Contractor shall, at its own expense, furnish all necessary management, supervision, labor, technical support and other accessories and services for maintenance, and the performance of other services in the designated service areas as described in these Contract Documents. Such services shall be performed in strict accordance with the General Conditions, Scope of Services, and Performance Work Statement. 1.5.2 Contractor’s performance, as provided in said General Conditions, Scope of Services, and Performance Work Statement, shall be subject to inspection and approval by the Airport Executive Director or his designee. If the Contractor’s performance is, or becomes unsatisfactory, as determined by the Airport Executive Director, an appropriate reduction in payment due will be made from Contractor’s invoice and Contractor will be directed to correct the unsatisfactory performance. The correction of unsatisfactory work shall be at no additional cost to Airport. 1.5.3 No Partnership or Joint Venture. Nothing contained in this Contract will be deemed to create a partnership or joint venture between the City and Contractor or cause the City to be responsible for the debts or obligations of Contractor or Page 6 of 89 2015 Grounds Contract any other party. Contractor must not represent to anyone that its relationship to the City is other than as the City’s Contractor. Contractor must act as an independent agent and not as the agent of the City in performing this Contract and shall maintain complete control over its employees and all of its lower-tier suppliers and subcontractors. Nothing contained in this Contract or any lower tier purchase order or subcontract awarded by Contractor will create any contractual relationship between any lower-tier supplier or subcontractor and the City. No act or direction of the City shall be deemed to be the exercise of supervision or control of the Contractor’s performance hereunder. 1.6 IDEPEDET COTRACTOR/SUBCOTRACTOR Contractor is acting, in performance of this Contract, as an independent contractor. Personnel supplied by the Contractor or its agents or subcontractors hereunder are not the City’s or the Airport’s employees or agents and Contractor assumes full responsibility for their acts. Contractor shall be solely responsible for the payment of compensation to Contractor’s employees. The City shall not be responsible for payment of Worker’s Compensation, disability benefits, and unemployment insurance or for withholding and paying employment taxes for any Contractor employee, or Contractor’s subcontractors or agent’s employees, but such responsibility shall be solely that of Contractor. This clause of the contract does not prevent the Airport from requiring Contractor to have its employees follow normal rules and guidelines for work performance, redirecting the efforts of the employees to meet the needs of the facilities, performing safety or from requiring Contractor to perform the requirements of this Contract satisfactorily, according to the General Conditions, Scope of Services, Performance Work Statement, Service Performance Standards and Methods described herein. 1.7 TERMIATIO 1.7.1 The City may, at its sole option, terminate the Contract with or without cause at any time upon thirty-(30) day’s written notice by certified mail to the Contractor without prejudice to any other right or remedy it may have. 1.7.2 This Contract shall terminate immediately upon written notice by the City upon Page 7 of 89 2015 Grounds Contract the occurrence of any of the following circumstances: 1.7.2.1 If, with or without the Contractor’s consent, a receiver, liquidator, trustee or similar administrator is appointed to take charge of all, or substantially all, of its assets; 1.7.2.2 If either the Contractor is adjudged, or becomes bankrupt or insolvent, is unable to pay its debts as they become due, or makes an assignment for the benefit of its creditors; 1.7.2.3 Of any judicial proceedings are commenced by or on behalf of the Contractor pursuant to any bankruptcy, insolvency or debtor relief law; or 1.7.2.4 If the Contractor voluntarily or involuntarily undertakes to dissolve or wind-up its affairs. 1.7.3 The City shall be the sole judge of non-performance, which shall include any failure on the part of Contractor to accept the award, to furnish required documents, and/or to fulfill any portion of this Contract within the time stipulated or within thirty (30) days, whichever is earlier. 1.7.4 Upon failure of Contractor to perform any of its obligations hereunder and its failure to cure the default within ten-(10) days after notice thereof, the City may, at its option, terminate this Agreement and or pursue any other remedy at law or in equity. All such remedies are cumulative and may be exercised concurrently or separately. Contractor shall pay the City’s costs and expenses, including attorney’s fees, incurred by the City in exercising any of its rights or remedies hereunder or enforcing any of the terms, conditions, or provisions hereof. 1.7.5 Notice of elective termination pursuant to this Section shall be deemed effective on the third business day after the postmark date of the certified mail notice. 1.7.6 This Contract shall terminate automatically and immediately upon the closing of the Airport facilities by the City, or if the City loses the funding necessary to maintain the Contract. Cancellation will be at no cost to the City, except for services already provided. Page 8 of 89 2015 Grounds Contract 1.8 FORCE MAJEURE 1.8.1 Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation, except the payment of money, is prevented or delayed by any cause, existing or future, which is beyond the reasonable control of the affected party, or by a strike, lockout or other labor difficulty, the settlement of which shall be within the sole discretion of the party involved. 1.8.2 Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Contract. In the event either party is prevented or delayed in the performance of this obligation because of such Force Majeure, there shall be an equitable adjustment of the schedule. 1.8.3 Contractor will not be liable for failure to perform or for delay in performance because of Force Majeure, including the following: 1.8.3.1 any cause beyond its reasonable control; 1.8.3.2 any act of God; 1.8.3.3 inclement weather; 1.8.3.4 earthquake; 1.8.3.5 fire; 1.8.3.6 explosion; 1.8.3.7 flood; 1.8.3.8 strike or other labor dispute; 1.8.3.9 any shortage or disruption of or inability to obtain labor, material, manufacturing facilities, power, fuel or transportation from unusual sources, or any other transportation facility; 1.8.3.10 delay or failure to act of any governmental or military authority; 1.8.3.11 any war, hostility or invasion; Page 9 of 89 2015 Grounds Contract 1.8.3.12 any embargo, sabotage, civil disturbance, riot or insurrection; 1.8.3.13 any legal proceedings; or 1.8.3.14 failure to act by Contractor’s suppliers due to any cause which Contractor is not responsible, in whole or in part. 1.9 AIRPORT SECURITY REQUIREMETS Contractor’s employees may be required to operate in Airport’s secure areas. Contractor shall be required to obtain the Airport’s Security Identification Display Area (SIDA) badges for any employee working in the secured area. Contractor shall comply, at its own expense, with the Transportation Security Administration (TSA) and the Airport’s security requirements for the Airport including, but not limited to employee training and badges. Contractor shall cooperate with the TSA and the Airport on all security matters and shall promptly comply with any project security arrangements established by the Airport. Compliance with such security requirements shall not relieve Contractor of its responsibility for maintaining proper security for the above-noted items, nor shall it be construed as limiting in any manner Contractor’s obligation with respect to all applicable federal, state and local laws and regulations and its duty to undertake reasonable action to establish and maintain secure conditions at and around the Premises and throughout the Airport. All employees shall be properly badged and comply with all Airport safety and security rules. 1.9.1 The required grounds/landscaping work is described, by area. Any Contractor employees assigned to work in a secured area are required to be “badged” or a “badged” Contractor employee must escort them the entire time they are in these secured areas. 1.9.2 To qualify for the badge, individual must be fingerprinted and have a background investigation completed. In addition, the Airport will conduct a background inquiry and require finger printing of all individuals who will be working on the secured side of the Airport screening point. This may also include collection of appropriate criminal history information, contractual and business associations and practices, employment histories, reputation in the business community and Page 10 of 89 2015 Grounds Contract credit reports for the Contractor, as well as, its employees. 1.9.3 Contractor consents to such an inquiry and agrees to make available to the Airport such books and records the Airport deems necessary to conduct the review. 1.9.4 Contractor shall pay all costs associated with providing SIDA badges. 1.9.5 Contractor shall be responsible for any fines assessed by the Federal Aviation Administration (FAA) or TSA as a result of the actions of its employees or subcontractors. 1.10 COMMERCIAL ACTIVITIES Neither Contractor nor its employees may establish any commercial activity or issue concessions or permits of any kind to third parties for establishing activities at the Airport. 1.11 RECORDS AD AUDIT Contractor and its subcontractors shall maintain records and accounts in connection with all aspects in the performance of this Contract, including those, which will accurately document incurred costs, both direct and indirect, of whatever nature, during and for a period of three (3) years from the expiration or other termination of this Contract, unless otherwise specified by applicable law. The City may examine and copy, at all reasonable times, with advance notification, those records and accounts. Contractor shall maintain all records in a central location in Augusta, Georgia. 1.12 COTIGET FEES Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Contract; and that Contractor has not paid or agreed to pay any company, association, corporation, firm or person, other than a bona fide employee working for Contractor, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Contract. For the breach or violation of this warranty and upon a finding after notice and hearing, The City may terminate the Contract and, at its discretion, may deduct from the Contract sum, or otherwise recover the full amount of any such fee, commission, percentage, gift or consideration. Page 11 of 89 2015 Grounds Contract 1.13 RIGHTS AD REMEDIES The rights and remedies of the City provided in this paragraph are not exclusive and are in addition to any other rights and remedies provided by law or under this Contract. 1.14 O-APPROPRIATIOS Notwithstanding anything contained in this Contract, if sufficient funds have not been appropriated to support continuation of this Contract for an additional calendar year or an additional term of the Contract, this Contract shall terminate absolutely and without further obligation on the part of the City at the close of the calendar year of its execution or if the City suspends performance pending the appropriation of funds. 1.15 REPRESETATIOS AD WARRATIES In order to induce the City to enter into this Contract, Contractor hereby represents and warrants that as of the date above written that: 1.15.1 Contractor is duly organized and validly existing in good standing under the laws of the state of Georgia in which it is organized, is qualified to do business in all jurisdictions in which it is operating, and has the power and authority to execute and deliver and to perform its obligations under this Contract and the documents to which it is signatory; and 1.15.2 The execution, delivery and performance by Contractor and its undersigned representative(s) of this Contract and other documents to which Contractor is a signatory do not require the approval or consent of any other person, entity or government agency and do not result in any breach of any agreement to which Contractor is a party or by which it is bound; and 1.15.3 The execution, delivery and performance by Contractor of this Contract and other documents to which it is a signatory have been duly authorized by all necessary action, and constitute legal, valid and binding obligations of Contractor, enforceable against Contractor in accordance with its terms; and 1.15.4 No action, suit or proceeding to which Contractor is a party is pending or threatened that may restrain or question this Contract, or any other document to which it is a signatory, or the enjoyment of rights or benefits contemplated Page 12 of 89 2015 Grounds Contract herein; and 1.15.5 Contractor has all State of Georgia Licenses and permits required for the performance of Landscaping and Grounds Maintenance services and shall only use properly licensed and trained persons to perform such services. 1.16 ASSIGMET Without the prior written consent of the City, Contractor may not assign, transfer or convey any of its interests under this Contract, nor delegate any of its obligations or duties under this Contract except as provided herein. 1.16.1 Consent of the City Required. Any assignment of this Contract or rights under this Contract, in whole or part, without the prior written consent of the City will be void, except that, upon ten-(10) calendar days prior written notice to the City, Contractor may assign monies due or to become due under this Contract. Any assignment of monies will be subject to proper setoffs in favor of the City and to any deductions provided for in this Contract. 1.16.2 No Relief of Responsibilities. No assignment will be approved which would relieve Contractor of its responsibilities under this Contract. 1.16.3 Parties Bound. This Contract will be binding upon and inure to the benefit of the City and Contractor and their respective successors and assigns. 1.17 OTICES 1.17.1 Delivery. All notices given by either party to the other under this Contract must be in writing and delivered by: (i) regular mail, postage prepaid; (ii) certified or registered mail; (iii) facsimile; or (iv) hand - delivery, to the parties at the addresses and facsimile numbers set forth in the Clause titled “Addresses”. 1.17.2 Receipt. Notices sent by mail will be deemed to be received upon deposit in the mail, properly addressed. Notices sent by certified or registered mail will be deemed to be received upon the date of the acknowledgment. Notices sent by facsimile will be deemed to be received upon successful transmission to the proper facsimile number. Notices delivered by hand- delivery will be deemed to be received upon acceptance by the respective party or its agent. Page 13 of 89 2015 Grounds Contract 1.17.3 Change of Address or Facsimile Number. Either party may, at any time, change its respective address or facsimile number by sending written notice to the other party of the change. 1.17.4 Addresses. To AUGUSTA, GEORGIA: To CONTRACTOR: Augusta Regional Airport Davis Lawn Care LLC Attn: Executive Director Attn: Andrew Davis 1501 Aviation Way 4214 Wheeler Road Augusta, Georgia 30906 Augusta, Georgia 30907 Telephone: (706) 7898-3236 Telephone: 706.951.1789 Fax: (706) 798-1551 Fax: 706.854.0788 With a copy to: Augusta General Counsel Augusta Richmond County Department of Law 535 Telfair St. Building 3000 Augusta, GA 30901 Fax: (706) 842-5556 1.18 WAIVER The failure of the City to seek redress for any violation of or to insist upon the strict performance of, any term of this Contract will not prevent a subsequent violation of this Contract from being actionable by the City. The provision in this Contract of any particular remedy will not preclude the City from any other remedy. 1.19 COMPLIACE WITH APPLICABLE LAWS AD REGULATIO S Contractor covenants and agrees that it, its agents and employees shall comply with all Georgia, county, state, and federal laws, Airport Rules and Regulations, and City ordinances applicable to the work to be performed under this Contract, and that it shall obtain all necessary permits, pay all license fees and taxes to comply therewith. Further, Contractor agrees that it, its agents, and employees will abide by all rules, regulations, and policies of Airport during the term of this Contract, including any renewal periods. 1.20 ISURACE 1.20.1 During the term of this Contract, Contractor shall provide, pay for, and Page 14 of 89 2015 Grounds Contract maintain with companies reasonably satisfactory to the City and the Aviation Commission, the types of insurance as set forth in the City Code, and Georgia law as the same may be amended from time to time, and as described herein. All insurance shall be issued by insurance companies eligible to do business in the State of Georgia and Best Rated A- or equivalent. In the event of a conflict between the provisions of the City Code and this Contract, the more stringent requirement shall govern. In no event shall Contractor maintain any insurance less than the requirements set forth in the City Code, as amended. 1.20.2 All liability policies of Contractor and its subcontractors shall provide coverage that includes, or has the same substantive effect as the following: 1.20.2.1 The City, the Aviation Commission, and each of its Commissioners, officers, agents, elected representatives, volunteers, and employees, in their respective capacities as such, shall be additional insured hereunder with respect to the products, premises, and operations of the named insured. 1.20.2.2 This insurance policy shall apply as primary, and any insurance and/or self-insurance as may be maintained by the City, the Aviation Commission, or its Commissioners, officers, agents, elected representatives, volunteers, and employees shall apply in excess of, and shall not contribute with insurance provided by this policy.” 1.20.2.3 This insurance shall not be materially changed, altered, canceled, or non-renewed until after thirty-(30) days advanced written notice has been given to Augusta, Georgia except that only ten-(10) days notice shall be required in the event of cancellation due to non- payment of premium.” 1.20.3 All such evidence of insurance shall be in the form of certificates of insurance satisfactory to the City and its Risk Manager, accompanied by a certified true copy of an endorsement to each policy containing the above language. Properly executed certificates of insurance shall evidence the insurance coverage and Page 15 of 89 2015 Grounds Contract limits required. The authorized representative of the insurance company shown on the certificate shall sign these certificates. The required policies of insurance shall comply with the laws of the State of Georgia. 1.20.4 If at any time the Executive Director requests a written statement from the insurance company as to any impairment to the aggregate limit, Contractor shall promptly authorize and have delivered such statement to the Aviation Commission. Contractor authorizes the Aviation Commission and/or the City’s Risk Manager to confirm with Contractor’s insurance agents, brokers, and insurance companies all information furnished. 1.20.5 The acceptance of delivery to the City and the Aviation Commission of any certificate of insurance evidencing the insurance coverage and limits required under this Contract does not constitute approval or acceptance by the City or the Aviation Commission that the insurance requirements in this Contract have been met. No operations shall commence at the Airport unless and until the required certificates of insurance are in effect and approved by the City’s Risk Manager. 1.20.6 The Contractor and the City understand, and agree that the minimum limits of the insurance herein required may, from time to time, become inadequate, and Contractor agrees that it will increase such minimum limits upon receipt of written notice defining the basis of the increase. The Contractor shall furnish the City, within sixty-(60) days of the effective date thereof, a certificate of insurance evidencing that such insurance is in force. 1.20.7 Contractor’s insurance companies or its authorized representative shall give the City and the Aviation Commission thirty (30) days prior written notice of any cancellation, intent not to renew, or material reduction in any policy’s coverage, except in the application of the Aggregate Limit Provisions. In the event of a reduction to the Aggregate Limit, it is agreed that immediate steps will be taken to have the prior Aggregate Limit reinstated. 1.20.8 If at any time, the Airport Executive Director requests a written statement from the insurance companies as to any impairment(s) to the Aggregate Limit, Page 16 of 89 2015 Grounds Contract prompt authorization and delivery of all requested information will be given to the Aviation Commission. Renewal Certificates of Insurance must be provided to the City and Aviation Commission as soon as practical but in every instance prior to expiration of current coverage. 1.20.9 The amounts and types of insurance shall conform to the following minimum requirements with the use of Insurance Service Office policies, forms, and endorsements or broader, where applicable. Notwithstanding the foregoing, the wording of all policies, forms, and endorsements must be reasonably acceptable to the City and Aviation Commission. 1.20.10 Workers’ Compensation and Employer’s Liability Insurance shall be maintained in force by Contractor during the term of this Contract for all employees engaged in the operations under this Contract. The limits of coverage shall not be less than: Workers’ Compensation Georgia Statutory Employer’s Liability $1,000,000 Limit Each Accident 1,000,000, Limit Disease Aggregate $1,000,000, Limit Disease Each Employee 1.20.11 Property Damage. Property damage liability insurance including coverage of motor vehicle, business auto liability insurance, including Hired and Non- Owned Automobile Liability with limits not less than five million dollars ($5,000,000), naming Augusta, Georgia and the Aviation Commission as an additional insured. 1.20.12 Contractor shall maintain in force throughout the term of this Contract, One million dollars ($1,000,000) in Broad Form Comprehensive General Liability insurance. 1.20.13 Automobile Liability Insurance. Covering all owned, non-owned and hired vehicles, used in connection with the work as set forth above. These policies must be endorsed to indicate that any premium, whether deposit or final, will be the sole obligation of the Contractor. Page 17 of 89 2015 Grounds Contract 1.20.14 Contractual Liability Insurance. Covering all liability arising out of the terms of the Contract Documents, in amount as indicated above. 1.20.15 The Commercial General Liability Insurance coverage as required in the paragraph above shall include those classifications, as listed in Standard Liability Insurance Manuals, which are applicable to the operations of the Contractor in the performance of this Contract. 1.20.16 Herbicide and pesticide environmental liability coverage with limits no less than five million dollars ($5,000,000). 1.20.17 Within sixty (60) days of the effective date thereof or any subsequent term, Contractor shall provide Airport with certificate(s) of insurance evidencing that such insurance as described herein be in force. Insurance binder letter(s) or a Certificate(s) of Insurance as described above must be sent to the address below with a copy to the City address in paragraph 1.17.4 above: Augusta, Georgia Risk Management 530 Greene Street Room 217 Augusta, Ga. 30901 (706) 821-2502 (Fax) 1.21 PATET IDEMITY Except as otherwise provided, the Contractor shall indemnify the City and its Board of Commissioners, officers, agents and employees against liability, including costs and expenses for infringement upon any letters or patent of the United States arising out of the performance of this Contract or out of the use or disposal by or for the account of the City of supplies furnished or construction work performed hereunder. 1.22 IDEMIFICATIO AD HOLD HARMLESS Except where, and to the extent caused by the gross negligence of Augusta- Richmond County, the Aviation Commission, their agents, employees, contractors, officers or, Contractor shall protect, defend, reimburse, indemnify, and hold Augusta, Georgia, the Aviation Commission, its members, agents, employees, and elected officers and each of Page 18 of 89 2015 Grounds Contract them, free and harmless at all times as set forth in Augusta, Georgia Code, and particularly Article 1, Chapter 3, Division 1, Section 1-3-8.5, Indemnity and Insurance, as the same may be amended from time to time, and described herein. In the event of a conflict between the provisions of Augusta- Richmond County Code and this Contract, the broader requirement shall govern. 1.23 PERMITS Contractor shall obtain and maintain at all times all necessary licenses, permits and certifications to perform the work described in the Contract. Contractor shall furnish copies of all licenses, permits, and certifications to the Administrator. 1.24 WORK PERMITS REQUIRED Contractor agrees and acknowledges that its employees and agent’s employees, as well as any subcontractors or subcontractors’ personnel, working on the Contract must be United States citizens, or must be lawfully admitted for residence and be permitted to work in the United States under the Immigration and Naturalization Act, 8 U.S.C. 1101, et seq. 1.25 O-DISCRIMIATIO The Contractor shall not discriminate against any employee, or applicant for employment, because of race, creed, religion, color, sex or national origin, marital status, physical handicap or sexual orientation. Further, Contractor agrees, for itself, its personal representatives, successors in interest, and assigns, as a part of the consideration hereof, that (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use Airport, (2) in the furnishing of services at Airport, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination, and (3) Contractor shall use Airport facilities in compliance with all other requirements imposed by or pursuant to 14 C.F.R Part 152 and Title VI of the Civil Rights Act of 1964 and 49 C.F.R, Subtitle A, Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as such Title and Regulations may be amended. Page 19 of 89 2015 Grounds Contract 1.26 HAZARDOUS MATERIALS Contractor shall not cause or permit any Hazardous Material to be brought, kept or used in or about the Airport by Contractor, its agents, employees, subcontractors, or invitees. Without limiting the foregoing, if the presence of any Hazardous Material in the Airport caused or permitted by Contractor results in any contamination of the Airport, Contractor shall promptly take all actions at its sole expense as are necessary to return the Airport to the conditions existing prior to the introduction of such Hazardous Material to the Airport; provided that Airport ‘s approval of such actions, and the corrective actions to be used by Contractor in connection therewith, shall first be obtained. 1.26.1 Contractor shall use only pesticides that are in compliance with 7 U.S.C. §136 et seq. The Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) provides for federal regulation of pesticide distribution, sale, and use. All pesticides distributed or sold in the United States must be registered (licensed) by EPA. Before EPA may register a pesticide under FIFRA, the applicant must show, among other things, that using the pesticide according to specifications “will not generally cause unreasonable adverse effects on the environment.’’ FIFRA defines the term ‘‘unreasonable adverse effects on the environment’’ to mean: ‘‘(1) any unreasonable risk to man or the environment, taking into account the economic, social, and environmental costs and benefits of the use of any pesticide, or (2) a human dietary risk from residues that result from a use of a pesticide in or on any food inconsistent with the standard under section 408 of the Federal Food, Drug, and Cosmetic Act.’’ Contractor shall comply with the Georgia Pesticide and Use Application Act. 1.26.2 All solid waste and yard trimmings shall be disposed of in accordance with Georgia law. SECTIO 2 COTRACTOR SERVICES 2.1 PERFORMACE WORK STATEMET The Contractor shall provide comprehensive maintenance and upkeep of the grounds and landscaping on the Airport’s service areas as described herein. This shall include, but not Page 20 of 89 2015 Grounds Contract be limited to, the operation and maintenance of irrigation systems, fencing, sidewalks, parking lots, driveways, patios, plazas, benches, lawns, ground covers, steps, plantings, beds, shrubs, flowers, trees, signage, preparation for special events, policing, litter removal, emptying and maintenance of exterior trash containers, leaf collection and removal, turf management and related activities. 2.2 SCOPE OF SERVICES The Contractor shall provide all necessary management, supervision, labor, tools, equipment, materials, vehicles, plants, mulch and any other such items required to complete any or all of the following service task(s) at any or all of the designated Airport service areas. Frequency of service will not be less than specified herein. 2.2.1 Aerating and topdressing, 2.2.2 Bed Maintenance, 2.2.3 Edge lawns/beds/ground cover, 2.2.4 Fertilizing/treating beds, lawns, shrubs, and trees including application of fertilizer, pre-emergent, pesticides, herbicides and other necessary treatment(s), 2.2.5 Irrigation system maintenance/watering, 2.2.6 Litter control/policing including leaf collection and removal, 2.2.7 Mowing lawns, 2.2.8 Parking lot and pedestrian walkway maintenance apply soil sterilants, 2.2.9 Pre-rapid growth season maintenance, 2.2.10 Seasonal Planting, 2.2.11 Tree Maintenance Trimming/Removal, 2.2.12 Turf management; and 2.2.13 Miscellaneous landscaping and grounds maintenance services such as preparation for Masters© Golf Tournament support and special events as requested and approved by the Aviation Commission. Page 21 of 89 2015 Grounds Contract 2.3 SERVICE FREQUECY Contractor shall perform service tasks at least as frequently and identified in table below. 2.4 SERVICE PERFORMACE STADARDS Service tasks and functions must be performed routinely, and completed in a Service/Task Service Frequency Aerating and Top Dressing As required, at least annually Beds Maintenance Comprehensive 4 times per year Police Beds Daily Beds Prune Shrubs/hedges Annually Beds Replenish mulch and turn Spring replenish. As required/Bi-weekly routine maintenance. Beds Trim Shrubs/hedges 6 times per year Beds Weed Control Bi-weekly or as weeds appear Pre-emergent in Spring and as required routine Edge Lawns/beds/ground cover Following mowing and after edging or trimming vegetation Fertilize/treat beds ongoing Fertilize/treat lawns 3 times per year, March, July, & November Fertilize/treat plants & trees Bi-annually in March and November Irrigation/Watering A/R for effective and efficient plant health Leaf collection and removal Seasonal as required Litter Control/Policing Daily Mowing Lawns 4 to 7 day cycle during rapid growth 10 to 14 day cycle during slow growth. Parking lot and pedestrian walkway apply soil sterilants Daily and Ongoing as required Power blow parking lots Daily and following mowing & bed maintenance Power blow roadways Daily and following mowing & bed maintenance Power blow walkways Daily and following mowing & bed maintenance Pre-Rapid Growth Season Maintenance Annually between February and mid-March Seasonal Planting Ongoing as required Grass over seeding in Fall Tree Maintenance Routine A/R ongoing Turf Management Ongoing program in which the service areas are continually evaluated and appropriate action taken to present a consistent appearance. Miscellaneous Services As required for special events and general neat appearance of property, etc. Page 22 of 89 2015 Grounds Contract professional manner in order to achieve the highest level of quality necessary to maintain the appearance of Airport service areas. See Section 2.5, for Service Performance Methods. 2.4.1 AERATIG AD TOP DRESSIG Grass and turf areas shall be aerated as necessary. When poor soil conditions become evident, the Contractor shall aerate and use a top dressing material such as silica sand on these turf areas to improve the soil structure. Frequency: Aerate and top dress as necessary, at least annually. 2.4.2 BED MAITEACE COMPREHESIVE 2.4.2.1 Comprehensive bed maintenance including shrubs, hedges, and planted and unplanted beds includes: 2.4.2.1.1 fertilization of the plantings; 2.4.2.1.2 turning, refreshing, and replacement of mulch and ground cover; 2.4.2.1.3 trimming along the edges of the beds; and 2.4.2.1.4 replacement of any protective barriers. 2.4.2.2 All shrubbery and other plantings within the described service areas are the responsibility of the Contractor. The maintenance of the shrubbery/hedges also includes the maintenance of beds around the shrubbery, and other adjacent ground cover and beds within the area. 2.4.2.3 Weed control in most areas may be in the form of a pre-emergent spring application. In addition, a combination of contact sprays and minimal manual cultivation shall be required on a bi- weekly or monthly schedule. Frequency: · At least four (4) times per year comprehensive bed maintenance shall be performed for combined shrub and flowerbeds. Page 23 of 89 2015 Grounds Contract · On a daily basis, all beds shall be policed for litter and other foreign debris. · At least one (1) time per year or as needed in order to maintain an attractive appearance, all shrubs and other plantings, should be pruned. · Shrubs and other plantings should be pruned as frequently as required so that they never obstruct signage. · The mulch should be replenished each spring, or as needed due to decay or material dispersal. · As the mulch or ground cover becomes matted, it is to be turned and freshened as necessary. · At least six (6) times per year or as needed, all shrubs and other plantings, which require trimming, should be to maintain an attractive appearance. · On a bi-weekly basis, or as they appear, weeds shall be removed from the beds. · Pre- emergent in spring and bi- weekly or monthly continuous minimal manual cultivation for weed control. 2.4.3 EDGE LAWS/BEDS/GROUD COVER Contractor should edge lawns, beds and ground covers to be neat and presentable in appearance and not overhang into public areas/walkways. Frequency: · As required, to control vegetation within defined areas. · Prior to or immediately after mowing and after edging and trimming vegetation. 2.4.4 FERTILIZER/TREAT BEDS, LAWS, PLATS, AD TRE ES This includes the application of fertilizer, pesticides, herbicides, and other necessary treatments to all Service areas. The application of various chemicals shall be limited to those chemicals that are deemed acceptable by the state of Page 24 of 89 2015 Grounds Contract Georgia and federal Environmental Protection Agency and have been approved for use at Airport. Contractor shall provide MDS sheets to Administrator. The application of these chemicals shall be as follows: Frequency: · As determined by the Contractor or as needed, apply insecticide and fungicide to plant life. · Three (3) times per year in March, July, and November, apply dry fertilizer applied to lawn areas. · Two (2) times per year, in March and November apply dry fertilizer applied to plants, trees, and other plantings. · Pre-emergent in spring and bi- weekly or monthly continuous minimal manual cultivation for weed control. · On an ongoing basis during the year, apply foliage spray fertilizer. 2.4.5 IRRIGATIO 2.4.5.1 The Contractor shall be responsible for the irrigation of the lawns, shrubs, and other landscaped areas. Irrigation shall be accomplished by irrigation system, and/or manually when irrigation system is not available. Contractor is responsible for effective and efficient use of irrigation system. 2.4.5.2 Irrigation systems shall be adjusted to not water roadways, sidewalks, i.e., those areas that do not require water. 2.4.5.3 Contractor shall be responsible for troubleshooting irrigation system problems and notifying the Airport’s Administrator of any items required to return system to full operation. 2.4.5.4 Frequency: The Contractor shall continuously evaluate the need to modify the irrigation system, and shall so schedule the irrigation work on an as-needed basis for effective and efficient plant health. Page 25 of 89 2015 Grounds Contract 2.4.6 LITTER COTROL/POLICIG 2.4.6.1 Contractor personnel shall be responsible for the pickup and disposal of litter, trash, fallen leaves, and other debris from the designated service areas. Emphasis is to be placed on the policing and cleaning of areas such as parking lots, walkways, and roadways. The site shall be completely free from litter, debris, trash, leaves, and any other unwanted substances or items on the ground, in shrubs, flowerbeds, paved areas, or trees. Frequency: Litter control/policing shall be performed daily on a priority basis, prior to any other grounds functions. 2.4.6.2 Fallen leaves should be collected as necessary and removed from the Airport property. Frequency: Daily, as required during season. 2.4.7 MOWIG LAW(S) Mowing lawns includes the uniform mowing of all lawns, weed eating around obstacles, edging of all sidewalks and surface areas which abut the grass areas, and blowing off and/or removing mowing grass clippings and debris from roadways, walkways, and parking lots. Contractor shall ensure that all assigned personnel wear proper and appropriate personal protective gear, eye and hearing protection, and boots. Frequency: The frequency for grass cutting and edging will vary depending on the season. The grass should be maintained on a four (4) to seven (7) day cycle during the rapid growing season and a ten (10) to fourteen (14) day cycle in the slow growing season. The grass mowing and edging shall be on a scheduled, continuous basis to present a consistent appearance. All clippings shall be disposed of in compliance with Georgia law. 2.4.8 PARKIG LOT AD PEDESTRIA WALKWAY MAITEAC E 2.4.8.1 Contract shall power blow parking lots, roadways, and pedestrian walkways to present a clean and neat appearance and to prevent Page 26 of 89 2015 Grounds Contract tripping hazards. Debris should be collected and removed from Airport property. Frequency: Daily and following mowing and bed maintenance. 2.4.8.2 To control unwanted grass and weeds growing in the roadway cracks, walkway cracks, etc. Contractor shall apply soil sterilants to cracks in walks, islands and other paved surface areas. The application of various chemicals shall be limited to those chemicals that are deemed acceptable by the state of Georgia or federal Environmental Protection Agency and have been approved for use at an airport. Contractor shall provide MDS sheets to Administrator for all chemical used. Frequency: Daily, as needed. The Contractor shall apply soil sterilants on an ongoing basis during the year 2.4.9 PRE-RAPID GROWTH SEASO MAITEACE Activities should include: 2.4.9.1 All outlying grounds shall be checked for accumulation of debris, including branches, leaves and miscellaneous trash. Cleanup should include all service areas. 2.4.9.2 All mulch beds should be refurbished. Turn over the top layer of mulch and add material as needed, maintaining two to three inches of cover. 2.4.9.3 Conduct soil testing, on a 2 to 3 year cycle, including turf areas and shrub and planting beds. 2.4.9.4 A one-time application of dormant oil spray should be applied during this period. 2.4.9.5 Apply soil sterilants to walks, islands and other paved surface areas as needed. 2.4.9.6 Edging of all curbs, walks and mulch areas. Page 27 of 89 2015 Grounds Contract 2.4.9.7 In some areas, an initial mowing of all turf areas to remove dormant or dead accumulation of grass. 2.4.9.8 Complete seasonal planting in all prescribed areas, islands, and planters. Frequency: Depending upon conditions, seasonal commencement of activities usually begins between February and mid-March. 2.4.10 SEASOAL PLATIG This function shall take place as required to maintain seasonal flowers, winter grass etc. in all prescribed service areas, islands, planters, main entrance sign area, and north entrance sign area. Contractor shall coordinate seasonal plantings with the Airport’s Administrator. Frequency: · Ongoing as required. · Grass over seeding in fall and as required when over seeding does not provide desired results. 2.4.11 TREE MAITEACE TRIMMIG /REMOVAL Tree maintenance trimming/removal maintenance includes the trimming and removal of debris. Low tree branches should be shaped (consistent to a height of 6’0”). Dead wood should be removed and dead tree removal shall be routine. The trimming of large hedges, shrubs, bushes, trees and other plants shall be an ongoing process, which will be determined on a priority basis for trees, and as needed for other plants. 2.4.11.1 The appearance of the trees will be consistent throughout the site. The final shape of hedges and trees will be consistent with the guidelines provided by the Administrator. 2.4.11.2 Contractor shall not remove any tree except as provided by Augusta- Richmond County’s Tree Ordinances, unless directed to do so by the Administrator. Page 28 of 89 2015 Grounds Contract 2.4.11.3 Trees should be trimmed so as not to obstruct signage. Frequency: This function shall take place on a routine basis and as needed depending upon needs caused by severe weather, wind, or other occurrences to maintain desired tree standards. 2.4.12 TURF MAAGEMET Turf management shall include the uniform mowing of all lawns, weed eating around obstacles, edging of all sidewalks and surface areas, which abut the grass areas, blowing off and/or removing mowing grass clippings and debris from roadways, walkways, and parking lots and planting of seasonal grass. Frequency: Turf management is an ongoing program in which the service areas are continually evaluated and appropriate action taken to present a consistent appearance. 2.4.13 MISCELLAEOUS SERVICES 2.4.13.1 Baggage carts should be returned to the front of the main terminal when found within other service areas. 2.4.13.2 Additional landscaping services Masters Golf Tournament and other events 2.4.13.3 Other related grounds and landscaping maintenance activities as requested and approved by Aviation Commission. Frequency: Timely and as required for special events. 2.5 SERVICE PERFORMACE METHODS The following service task methods shall be followed to ensure proper grounds maintenance. 2.5.1 AERATIO 2.5.1.1 Aeration should be a standard practice in association with fertilizing, liming, and over-seeding. Care should be taken in any spring aeration so as not to interfere with a barrier layer of pre- Page 29 of 89 2015 Grounds Contract emergent chemicals. In heavy and compacted soils, it may be necessary to utilize slit aeration as the means of penetration. All turf areas shall be aerated a minimum of once per year by means of removing soil material from the ground, which includes a cylindrical core or spoon. Areas susceptible to excessive foot traffic and compaction, should be aerated a minimum of two times per year. 2.5.1.2 Prior to operation, the aeration equipment should be inspected for fluid levels, belts, drives and other operating deficiencies. A checkerboard pattern is recommended with a 3-6 inch overlap for walk behind machines and 12-18 inch overlap for towed units, to assure aeration of all turf areas. 2.5.2 BED MAITEACE Routine maintenance of shrubbery and landscape beds should include a continuing program of trash collection and removal, mulch restoration, the removal and replacement of individual plantings (seasonal planting), fertilization and weed control. 2.5.3 BED MULCHIG Mulching shall be used as a practical means to reduce evaporation, prevent excessive soil temperatures and provide an acid condition of surface soil for acid- loving plants. Peat, wood chips, decomposed sawdust, pine straw, hay and similar materials are suitable for mulching. These shall be applied in surface layers to 2 to 3 inch depths around the base of plants, extending as far from central stems as the leaf canopy. Planting beds shall be mulched completely within the defined borders of the bed. 2.5.4 EDGIG AD TRIMMIG 2.5.4.1 Edging should be completed at approximately every two to four mowings and should produce a 1/2 “by 2” trench at the transition edge. Edging should be performed around all buildings, walkways, Page 30 of 89 2015 Grounds Contract trees, shrubs, beddings, fences, walls, curbs or other fixed or permanent structures. 2.5.4.2 Prior to commencing edging or trimming, the equipment operator should check gasoline levels and other fluid levels, and inspect the trimmer for safety and performance, including trimming string spool supply, loose fittings, bolts or screws. For trimmers/edgers with rigid blades, the blade shall be kept sharp and it shall be replaced when it becomes shorter than manufacturers’ recommendations. 2.5.4.3 The equipment operators shall wear safety glasses at all times when operating a trimmer/edger. The operator shall be aware of pedestrians near the work area and shall cease edging/trimming if a pedestrian is close enough to be struck by loose material thrown by the equipment. 2.5.4.4 At no time should a rigid blade edger be used along walks with brick pavers, quarry tile, ceramic tile or other such surfaces. String trimmers shall be used in those areas. 2.5.5 FERTILIZIG BEDS Fertilization may be accomplished in the spring using a balanced controlled release fertilizer in a granular liquid form. 2.5.6 FERTILIZATIO LAWS Fertilizers shall be applied to soil to establish and maintain healthy and vigorous growth. The Contractor shall utilize commercial fertilizers, which generally contain nitrogen, phosphate, and potash. Contractor acknowledges that the amount of each element required depends upon the type of soil, the vegetation desired, and the climate and shall perform an analysis of the soil to determine the type of fertilizer necessary. 2.5.6.1 Fertilizers containing one or more of the three main elements are available commercially and the percentage of each element is Page 31 of 89 2015 Grounds Contract indicated on the tag or label of the bag. 2.5.6.2 The principal plant food elements are to be properly balanced when growing grasses and that this balance be maintained after the vegetation is established. The rate of application, therefore, should vary and should be governed by the results of soil tests and the amount of rainfall. 2.5.6.3 Improved areas require two to three pounds of nitrogen per one thousand square feet. Divide the annual amount into two applications per year when fertilizing cool season grasses on improved areas. With two applications, apply one in early spring and the other in early fall. 2.5.6.4 Contractor shall insure that fertilizing occurs prior to the foliage of trees, shrubs and ground covers takes on a yellow-tinge and the leaves become sparse and small. 2.5.7 FERTILIZIG TREES, SHRUBS AD VIES 2.5.7.1 Trees: Apply recommended fertilizer (depending upon the type of tree, condition of soil, etc.) per inch of trunk diameter at the drip line of the tree. Punch holes with a crowbar type tool about 18 inches deep at a three-foot spacing along the drip line, so the fertilizer can get to the roots. For large trees, punch holes every three feet along a circular path three feet inside the drip line, in addition to those along the drip line. Stagger holes in the two circles. 2.5.7.2 Shrubs: Apply recommended amounts of fertilizer to the shrubs, the amount depending on the size. Scatter the fertilizer at the base of the shrub, work it into the soil and then water to carry it into the soil (except in seasons of heavy rainfall). 2.5.7.3 Vines/foliage: While the foliage is dry, scatter fertilizer by hand or Page 32 of 89 2015 Grounds Contract with a broadcast spreader in quantities and types depending upon the type of vines. 2.5.8 IRRIGATIO/WATERIG Turf and bedding areas should be watered at such frequencies as weather conditions require to replenish soil moisture. Watering should be done usually in early mornings, except in periods of high winds. Watering should be of such duration as to prevent excessive moisture run-off. 2.5.9 LITTER COTROL/POLICIG AD TRASH REMOVAL 2.5.9.1 Groundskeepers shall collect and properly dispose of wind-blown paper, beverage cans and bottles, broken glass and other trash and debris. Trash should be collected in disposable plastic bags, which, when full, shall be sealed using ties or closures or by tying knots in the bags, to prevent spillage of debris. Groundskeepers shall wear gloves to protect themselves from cuts, scratches, or punctures. 2.5.9.2 At no time should mowing begin prior to completion of trash removal. 2.5.9.3 All collected trash and debris should be placed in the nearest available container, or at the appropriate pick-up point. 2.5.10 TURF MAAGEMET AD MOWIG LAW(S) Prior to commencing any mowing, equipment operators should, on a daily basis, check all fluid levels, gasoline supply, and lubrication needs. Additional inspection of belts, hoses and blades should be conducted as needed. Equipment operators shall wear safety glasses and steel-toed shoes at all times. Operators shall not leave the machine while it is running. Operators or mechanics shall not perform any adjustments or maintenance while the equipment is operating or in view of the public. 2.5.10.1 While the grass mowing is being performed, the worker shall be especially cognizant and aware of pedestrians and other traffic in the area and shall act in a courteous manner when interrupted, and Page 33 of 89 2015 Grounds Contract shall always keep the safety of the pedestrians foremost in their minds. 2.5.10.2 For maximum efficiency and to prevent damage to grasses, mower blades should be kept sharp. Avoid mower damage by keeping area free of wire, sticks, bottles, cans, rocks, branches, stumps or other harmful objects. Paper and litter should be collected prior to mowing. Operating speeds for walk behind mowers should not exceed a moderately fast walking pace, allowing the operator to continuously scan all adjacent areas. 2.5.10.3 Mowing patterns are determined by desired results and by the site layout. In each case, every corresponding cutting path should overlap the preceding lap by 3 to 6 inches for walk behind mowers, up to 12 to 18 inches for larger mowers. 2.5.10.4 Contractor shall not perform any close mowing that starves the grass roots because of inadequate top growth, permits soil moisture to evaporate more rapidly, or aids the growth of crab grass. Contractor acknowledges that shallow, weak-rooted turf provides poor cover and permits invasion of weeds. 2.5.10.5 The grass mowing shall be done to provide a uniform and consistently appearing 2 1/2 inch level of grass by removing no more than 1/3 of the length of the grass at each mowing. The grass shall not be allowed to grow to more than 3 1/2 inches. 2.5.10.6 Grass clippings may be redistributed so long as they are kept short. Operations should cut no more than 1/3 of the grass blade at each mowing. Clippings shall then be short enough to deteriorate quickly and return nutrients to the soil. A season’s worth of clippings equates to one application of commercial fertilizer. The reuse of clippings can be used as a form of recycling and a component of good solid waste management practices and shall be disposed of in accordance with Georgia law. Page 34 of 89 2015 Grounds Contract 2.5.10.7 The Contractor shall ensure cutting blades on the mowing equipment is sharp at all times. All safety devices provided with this machine and all other types of equipment will be maintained in good working condition. Equipment shall not be used and will be removed from work site when unserviceable. 2.5.10.8 During the edging procedures, no steel blade edges shall be used along sidewalks with brick pavers or other masonry-like materials. These areas shall be trimmed using weed-eaters with synthetic string, to avoid damage to the adjacent area. 2.5.11 SHRUBS PRUIG & MAITEACE 2.5.11.1 Evergreen Shrubs and Vines. Remove undesirable growth periodically. Cut dead branches back to live wood. Remove exceptionally long branches to well inside the main body of the shrub. Shrubs shall be made to remain constantly fresh, neat, and limited to relatively new wood by selection and thinning. Most shrubs should be encouraged to grow in sprays, either somewhat stiffly, or arching outward (depending on the type of shrub), covered with flowers and berries and thus obtaining the greatest natural beauty. Plants of prostrate habit, planed as ground coverage, should be forced to remain prostrate by cultivating their lateral growth and by pruning away all erect branches. 2.5.11.2 Deciduous Shrubs. Prune these immediately after the flowering stage. Old wood, easily recognizable by rougher, darker colored bark, should be pruned back or taken out entirely. These shrubs bloom on the new growth and this growth should be encouraged to reach its greatest strength and fullness before a new spring arrives. 2.5.11.3 Vines. Shall not be pruned except to remove loose ends and branches that encroach upon windows and doors and threaten to work their way under roofing tile or into trees. Vines should be lead and fastened on trellises or fences. Page 35 of 89 2015 Grounds Contract 2.5.11.4 Shrubs and vines should be maintained to permit a clear unobstructed view of all signage. 2.5.12 TREES PRUIG & MAITEACE Existing trees (except conifers) shall be pruned as needed by a qualified worker to thin out any overly dense crowns, to shorten long or weak limbs, and to remove dead, dying, diseased, or injured wood. Young trees should be pruned at planting time to compensate for loss suffered in transplanting. Shrubs and vines should be pruned to remove undesirable growth, dead branches to develop a desirable shape. 2.5.12.1 Prune trees at the time of planting to improve structure and to reduce top growth to compensate for roots lost in moving. Do not prune trees that have been pruned at the nursery. 2.5.12.2 When removing a branch, make the cut flush with the main branch. Do not leave a short stub, because the healing callus cannot close over the stub, which will decay and may prematurely injure the tree. When cutting back a branch, cut to a bud so as not to leave a stub. 2.5.12.3 Hold back the spread of the limbs by pruning as the young transplant grows until the trunk develops and becomes able to support a large crown. 2.5.11.4 Trees should be maintained to permit a clear unobstructed view of all signage. 2.5.13 WEED COTROL Weeds and brush must be controlled to permit the vigorous growth of desired plantings, to prevent erosion of drainage ways and reservoirs, to eliminate objectionable plants, and reduce fire hazard. Where it is necessary to control weeds for protection of desirable covers, complete eradication is seldom justified. Contractor may employ various techniques to control weeds. Weeds may be controlled by: 2.5.13.1 use of chemicals (herbicides); Page 36 of 89 2015 Grounds Contract 2.5.13.2 mowing and chopping; 2.5.13.3 tilling the soil; 2.5.13.4 planting the area with other types of vegetation that have superior competitive characteristics; 2.5.13.5 changing the soil’s fertility or acidity so that problem weeds will be less able to compete with the desired vegetation; and 2.5.13.6 manipulation of water level at critical times to destroy some waterweeds. 2.5.14 WEED COTROL PROGRAM Although it is usually a relatively simple matter to kill most weeds, it is often difficult to prevent their return from seed or still living portions of plants. A complete program should be developed in cooperation with specialists before weed control projects are undertaken at the Airport. 2.6 SERVICE AREAS The Contractor will provide the services described in Performance Work Statement and Scope of Services to the following areas. Airport’s areas are estimates that should be verified by Contractor. See Exhibits. Service/Task Approximate Area Area 1: Interior Gardens Area 16,699 sq. ft. Area 2: Passenger Terminal Perimeter Area 243,586 sq. ft. Area 3: Main Entrance Sign Area 4,259 sq. ft. Area 4: North Entrance Sign Area 5,504 sq. ft. Area 5: Fixed Base Operator (FBO) Area 167,278 sq. ft. Area 6: Weather Bureau Area 55,026 sq. ft. Area 7: Hangar One Area 21,317 sq. ft. Area 8: Hangar Two Area 29,270 sq. ft. Area 9: Hangar Three Area 20,845 sq. ft. Area 10: Commercial Parking Lots Area 967,383 sq. ft. Area 11: Georgia State Patrol Hangar Area 43,560 sq. ft. Page 37 of 89 2015 Grounds Contract 2.6.1 AREA 1: ITERIOR GARDES AREA Interior gardens, 16,699 sq. ft., are in the Airport’s secured area between the holding room and main Terminal. Area includes irrigation system, lawns, water feature, beds, trees, and shrubbery. 2.6.2 AREA 2: PASSEGER TERMIAL PERIMETER AREA Passenger Terminal perimeter, 243,586 sq. ft., is defined as those areas north, south, and west of main Terminal. Area includes VIP parking lot, taxi staging area, rental car staging area/overflow parking lot/credit card lot, trees, irrigation system, lawns, planted beds, shrubbery, pedestrian walkways, and main road in front of Terminal. Service area does not include shrubbery and planted beds located immediately west of Aviation Way. 2.6.3 AREA 3: MAI ETRACE SIG AREA Main entrance sign area, 4,259 sq. ft., is defined as the area around the Airport’s main entrance sign located at the intersection of Aviation Way where the road circles around and intersects Aviation Way. Area includes irrigation system, shrubbery, and planted bed (seasonal) surrounding main entrance sign. 2.6.4 AREA 4: ORTH ETRACE SIG AREA North entrance sign area, 5,504 sq. ft., is defined as the area around the Airport’s north entrance sign located at the intersection of Doug Barnard and Aviation Way. Area includes irrigation system, lawns, shrubbery, roadway, and planted bed (seasonal) surrounding north entrance sign. 2.6.5 AREA 5: FIXED BASE OPERATOR (FBO) AREA FBO, 167,278 sq. ft., is located immediately south of main terminal. Area includes mulch beds, planted beds, shrubbery, trees, irrigation system, lawns, parking lot, roadway, and pedestrian walkway. Area also includes an interior garden with planted beds, shrubbery, trees, and pedestrian walkway. Area also includes lawn inside Airport’s secured area. Page 38 of 89 2015 Grounds Contract 2.6.6 AREA 6: WEATHER BUREAU AREA Weather bureau, 55,026 sq. ft., is located at the eastern corner of the intersection of Aviation Way and Hangar Road. Area includes irrigation system, shrubbery, lawns, planted beds, trees, roadway and parking lots on both sides of Hangar Road. 2.6.7 AREA 7: HAGAR OE AREA Hangar One area, 21,317 sq. ft., is located on Hangar Road south of Weather Bureau facility. Area includes irrigation system, lawns, shrubbery, and parking lots on both sides of Hangar Road, unplanted beds, and planted beds. Area also includes lawn area immediately north of Hangar One, Gate L. 2.6.8 AREA 8: HAGAR TWO AREA Hangar Two area, 29,270 sq. ft., is located immediately south of Hangar One. Area includes irrigation system, lawns, planted beds, unplanted beds, shrubbery, and parking lot at Hangar Two, parking lot across Hangar Road, pedestrian walkway, and roadway. 2.6.9 AREA 9: HAGAR THREE AREA Hangar Three area, 20,845 sq. ft., is located immediately south of Hangar Two. Area includes irrigation system, lawns, planted beds, shrubbery, pedestrian walkway, and parking lot. Area also includes shrubbery and lawn inside Airport’s secured area. 2.6.10 AREA 10: COMMERCIAL PARKIG LOTS AREA Commercial parking area, 967,383 sq. ft., is defined as commercial parking lot located west of Aviation Way and main terminal. Except as defined in Passenger Terminal Perimeter, area includes area on both sides of Aviation Way surrounding parking area, irrigation system, lawn, trees, unplanted beds, planted beds, shrubbery, pedestrian walkways, rental car ready return parking lot, and parking lot. Aviation Way surrounds area. Page 39 of 89 2015 Grounds Contract 2.6.11 AREA 11: GEORGIA STATE PATROL HAGAR AREA Georgia State Patrol Hangar, 43,560 sq. ft., is defined as the private hangar north of air cargo building. SECTIO 3 AIRPORT’S ADMIISTRATOR DUTIES 3.1 The Airport Administrator is the person responsible for the performance of this Contract on behalf of the Airport. The Contractor will strictly and promptly follow the Administrator’s instructions in every case. The Administrator shall have free access to the materials and the work at all times for measuring and inspecting the work. The Contractor is to afford the Administrator all necessary facilities and assistance for so doing. 3.2 The Administrator will decide all questions that may arise as to the quality and acceptability of work performed, and as to the manner of performance and rate of progress of the work. The Administrator will decide all questions that may arise as to the interpretation of the Performance Work Statement, and plans relating to the work and to the fulfillment of the Contract on part of the Contractor. The Administrator will determine the amount and quality of the various kinds of work performed and materials furnished which are to be paid for under the Contract. However, such instructions shall not change the status of the Contractor from independent contractor to that of an employee or agent of the City. The Administrator or designee’s decisions upon all claims, questions, and disputes will be final and conclusive upon the parties to this Contract. 3.3 The Administrator or his designee may make temporary changes in the routine tasks or task frequencies if such changes do not increase or decrease the Contractor’s costs. Such changes shall not be considered modifications of the Contract and shall not affect the amount or method of payment to the Contractor. 3.4 The Administrator and Contractor’s Representative shall meet daily, before the start of work, to review tasked the Contractor is to perform during the day. The Administrator and Contractor’s Representative shall meet daily at the end of the workday to discuss work performed. Page 40 of 89 2015 Grounds Contract SECTIO 4 COTRACTOR’S EMPLOYEES 4.1 Contractor shall provide trained, qualified personnel to perform the duties required in accordance with the Performance Work Statement. Any Contractor employee assigned to work in the gardens located in Airport’s secure areas shall undergo a background check to receive the clearance necessary for the employee to work in “Secure Areas” without an escort. The Contractor will bear the cost for any background checks. 4. 2 Subject to controlling law, the Administrator will refuse to permit the Contractor to use any employee on this job if the Administrator reasonably deems that individual unfit to work at the Airport facilities in any respect. 4.3 Contractor shall instruct its employees that no gratuities shall be solicited for any reason whatsoever from occupants or other persons using the Airport facilities or any other person. 4.4 All Contractor employees shall strictly adhere to Airport regulations while on the Airport premises, including but not limited to Augusta, Georgia, County, and TSA and FAA regulations governing access to buildings, personal conduct, and possession of prescribed substances, parking, and traffic. The Airport reserves the right to require the removal of Contractor employees from assignment to its site. SECTIO 5 COTRACTOR’S COMPESATIO 5.1 Contractor’s annual bid amount for completion of the work as defined in the Performance Work Statement and Scope of Services, and performed in accordance with Service Performance Standards and Service Performance Methods is $67,992.00. Contractor shall be compensated on a monthly basis for the completion of services performed in each service area. The monthly amount per service area is itemized below. Any penalties for nonperformance will be deducted as described below. 5.2 Contractor shall submit a monthly invoice to Administrator for service performed under contact. Invoice shall be itemized by service area. Contractor’s compensation for satisfactorily completed work is itemized as follows: Page 41 of 89 2015 Grounds Contract 5.3 The Parties acknowledge that there may be additional need to perform additional grounds work in preparation for the special events, such as the Masters® Golf Tournament, and other special circumstances. When approved by the Aviation Commission, Contractor shall submit an invoice itemizing approved work. 5.4 Payment Term. The Airport will make every effort to insure the Contractor’s invoice is paid within thirty (30) working days after receipt of the invoice. 5.5 Contractor shall submit invoices to: Augusta Regional Airport Finance Department 1501 Aviation Way Augusta, Georgia 30906 SECTIO 6 O-PERFORMACE 6.1 ROUTIE WORK THAT IS OT PERFORMED AD/OR IS PE RFORMED I A UACCEPTABLE MAER Administrator will designate routine work as non-performance or unacceptable when any one of the following conditions exists: 6.1.1 When the Administrator determines that the Contractor has not perform routine work as described in the Performance Work Statement and/or Scope of Services in any service area, and/or that work has not been performed in accordance with Service/Task Approximate Area Annual Compensation Area 1: Interior Gardens Area 16,699 sq. ft. 12,000 Area 2: Passenger Terminal Perimeter Area 243,586 sq. ft. 9.360 Area 3: Main Entrance Sign Area 4,259 sq. ft. 2,400 Area 4: North Entrance Sign Area 5,504 sq. ft. 2,400 Area 5: Fixed Base Operator (FBO) Area 167,278 sq. ft. 8,100 Area 6: Weather Bureau Area 55,026 sq. ft. 4,800 Area 7: Hangar One Area 21,317 sq. ft. 3,600 Area 8: Hangar Two Area 29,270 sq. ft. 3,600 Area 9: Hangar Three Area 20,845 sq. ft. 3,600 Area 10: Commercial Parking Lots Area 967,383 sq. ft. 15,600 Area 11: Georgia State Patrol Hangar Area 43,560 sq. ft. 2532 Total $67,992.00 Page 42 of 89 2015 Grounds Contract Service Performance Standards and/or Service Performance Methods then the entire area’s routine work will be considered unacceptable for the month. 6.1.2 Work was not completed in a manner acceptable to the Administrator. 6.1.3 Work has not been completed in a timely manner. 6.1.4 The appearance of the service area does not meet standards as described in Performance Work Statement and Scope of Services in any service area, and/or that work has not been performed in accordance with Service Performance Standards and/or Service Performance Methods. 6.1.5 The correct frequency of routine work was not applied to service area. 6.1.6 The proper materials, tools, and/or equipment were not used. 6.1.7 The above list of conditions which determine non-performance of work is not exhaustive. 6.2 PEALTY FOR WORK THAT IS OT PERFORMED AD/OR I S PERFORMED I A UACCEPTABLE MAER When the Administrator determines that routine work in unacceptable and the Contractor has not remedied the discrepancy to the Administrator’s acceptance, the Contractor will be penalized for non-performance. Contractor’s failure to perform routine work, as set forth herein shall subject it to deductions as set forth below. Deductions shall be made from the Contractor’s itemized monthly invoice. Service/Task Penalty Area 1: Interior Gardens Area 25% of monthly fee Area 2: Passenger Terminal Perimeter Area 25% of monthly fee Area 3: Main Entrance Sign Area 25% of monthly fee Area 4: North Entrance Sign Area 25% of monthly fee Area 5: Fixed Base Operator (FBO) Area 25% of monthly fee Area 6: Weather Bureau Area 25% of monthly fee Area 7: Hangar One Area 25% of monthly fee Area 8: Hangar Two Area 25% of monthly fee Area 9: Hangar Three Area 25% of monthly fee Area 10: Commercial Parking Lots Area 25% of monthly fee Area 11: Georgia State Patrol Hangar Area 25% of monthly fee Page 43 of 89 2015 Grounds Contract SECTIO 7 AGREEMET 7.1 ETIRE AGREEMET This Contract, together with all of the attachments shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Contract shall not be binding upon either party except to the extent incorporated in this Contract. The Contractor’s bid is incorporated by reference into this Contract as if fully set forth herein. 7.2 GOVERIG LAW This Contract will be construed under Georgia law, including the Georgia Uniform Commercial Code; all remedies available under that code are applicable to this Contract. Contractor and the City fix jurisdiction and venue for any action brought with respect to this Contract in Augusta, Georgia. 7.3 LEGAL COSTRUCTIO If any provision contained in this Contract is held to be invalid, illegal or unenforceable, that invalidity, illegality or unenforceability will not affect any other provision of this Contract and this Contract will be construed as if the invalid, illegal or unenforceable provision had never been contained in this Contract. 7.4 PRIOR COTRACTS SUPERSEDED This Contract and the attachments constitute the sole and only agreement between Contractor and the City with respect to the subject matter of this Contract and supersede any prior understandings or written or oral contracts respecting the subject matter of this Contract. 7.5 COUTERPARTS This Contract may be executed concurrently in one or more counterparts, each of which will be deemed an original, but all of which will together constitute one Contract. 7.6 FURTHER ACTS Airport and Contractor each agrees to perform any additional acts and execute and Page 44 of 89 2015 Grounds Contract deliver any additional documents as may reasonably be necessary in order to carry out the provisions and affect the intent of this Contract. 7.7 ISPECTIO The City may, at reasonable times, inspect the part of the plant, place of business, or work site of a contractor or subcontractor or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 7.8 AMEDMETS Contractor acknowledges that this Contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning the City’s ability to assume contractual obligations and the consequences of Contractor’s provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to the City under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity.” 7.9 TEMPORARY SUSPESIO OR DELAY OF PERFORMACE OF COTRACT To the extent that it does not alter the scope of this Contract the City may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by the Contractor under this Contact. Page 45 of 89 2015 Grounds Contract 7.10 USE OF AUGUSTA, GEORGIA LADFILL Contractor shall dispose of all debris, trash, trimmings and limbs from the Airport will be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The Contractor shall provide evidence of proper disposal through manifests, which shall include the types of material disposed of, the name and location of the disposal facility, date of disposal and all related fees. REMAIDER OF PAGE ITETIOALLY LEFT BLAK Page 46 of 89 2015 Grounds Contract I WITESS WHEREOF, the parties hereto have caused this Contract to be executed by their appropriate officials, to be effective December 1, 2015. COTRACTOR: DAVIS LAW CARE, LLC. BY: Andrew Davis Title: Member/Manager AIRPORT APPROVED: AUGUSTA AVIATIO COMMISSIO BY: ______________________________ Cedric Johnson Title: Chairman APPROVED AS TO FORM: ___________________________________ County Attorney COUTY Hardie Davis, Jr Title: Mayor . Attest: _________________________ Clerk: __________________________ (Seal) Attest: _________________________ Clerk: __________________________ (Seal) Page 47 of 89 Grounds Contract Page 48 of 89 Grounds Contract Page 49 of 89 Grounds Contract Page 50 of 89 Grounds Contract Page 51 of 89 Grounds Contract Page 52 of 89 Grounds Contract Page 53 of 89 Grounds Contract Page 54 of 89 Grounds Contract Page 55 of 89 Grounds Contract Page 56 of 89 Grounds Contract Page 57 of 89 Grounds Contract Page 58 of 89 Grounds Contract Page 59 of 89 Grounds Contract Page 60 of 89 Grounds Contract Page 61 of 89 Grounds Contract Page 62 of 89 Grounds Contract Page 63 of 89 Grounds Contract Page 64 of 89 Grounds Contract Page 65 of 89 Grounds Contract Page 66 of 89 Grounds Contract Page 67 of 89 Grounds Contract Page 68 of 89 Grounds Contract Page 69 of 89 Grounds Contract Page 70 of 89 Grounds Contract ATTACHMET B Page 71 of 89 Grounds Contract Page 72 of 89 Grounds Contract Page 73 of 89 Grounds Contract Page 74 of 89 Grounds Contract Page 75 of 89 Grounds Contract Page 76 of 89 Grounds Contract REQUIRED SUBMITTALS Page 77 of 89 Grounds Contract Page 78 of 89 Grounds Contract Page 79 of 89 Grounds Contract Page 80 of 89 Grounds Contract Page 81 of 89 Grounds Contract Page 82 of 89 Grounds Contract Page 83 of 89 Grounds Contract Page 84 of 89 Grounds Contract Page 85 of 89 Grounds Contract BID SHEET Page 86 of 89 Grounds Contract Page 87 of 89 Grounds Contract ISURACE FORMS Page 88 of 89 Grounds Contract Page 89 of 89 Grounds Contract Public Service Committee Meeting 12/8/2015 1:00 PM Grounds and Landscaping Contract with Davis Lawn Care Department:Augusta Regional Airport Caption:Approve accepting the Grounds and Landscaping Contract with Davis Lawn Care LLC as approved by the Augusta Aviation Commission Meeting on October 29, 2015. Background:Augusta Regional Airport currently has a contract with Augusta Lawn and Turf, LLC to provide airport grounds and landscaping services. This contract expired May 31, 2015 and the Airport is currently doing a month to month contract. After following the Procurement Department’s Request for Proposal policies and procedures to obtain a new contract, we received four (4) compliant bids. Davis Lawn Care LLC offered the lowest bid. Term of new contract is one year, with two additional one-year options at the discretion of the city. Contractor's annual compensation is $67,922.00 ($5,660.17 per month). Analysis: Financial Impact:Annual Contract is $67,922.00 Alternatives:Deny Recommendation:We recommend the Committee Accept Funds are Available in the Following Accounts: 551081113-5212999 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 12/8/2015 1:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Services Committee held on November 24, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: October 30, 2015 Ms. Sharon Dottery Transit Contract Manager Augusta Public Transit 1535 Fenwick Street Augusta, GA 30904 Dear Sharon, Thank you for your interest in purchasing Three (3) 40’ LF DIESEL buses using your options off the Athens, GA contract 00680. Please reference the Price Summary dated October 30, 2015 for a detailed outline of your specifications as per your request. Gillig is pleased to quote the following prices: 40’ LF DIESEL BUSES $430,472.00 EACH This price is valid for Thirty (30) days. Prices do NOT include taxes or license fees and is FOB Augusta, GA. Final production schedule of your buses will be determined upon receipt of purchase order. Should you have any additional questions, please do not hesitate to contact me and Thank You for your continued support for Gillig and our products. Sincerely, Butch Sibley Regional Sales Manager Gillig LLC 510-589-9430 bsibley@gillig.com PRICE SUMMARY 10-30-2015 AUGUSTA PUBLIC TRANSIT, GA OPTIONS OFF ATHENS, GA (3) 40' LOW FLOOR DIESEL SERIAL NUMBER : TBD ATHENS, GA CONSORTIUM RFP 00680 BASE 40' DIESEL PRICE 7-17-2014 $405,131.00 ACTION ITEM COST BASE Cummins '13 ISL 280 HP Diesel Engine INCL BASE Philips Temro Block Heater INCL BASE Standard Transit Styling INCL BASE Spin On Filter Supplied by Engine Manufacturer INCL BASE Magnetic Engine Oil Drain INCL BASE Delco MT 42 Electric INCL BASE Modine E-Fan INCL BASE Niehoff C803 (500 Amp for Electric Radiator) INCL BASE Allison B400R, GEN IV INCL BASE Hub Piloted Wheels INCL BASE Axles with Grease Seals INCL BASE Engler (Stemco) Mechanical without Tenths and without Guard INCL BASE S-Cam Drum Brakes wih Wabco ABS System INCL BASE Automatic Traction Control INCL BASE (6) Ful Polished Acola Aluminum Wheels w/ Durabright Finish $2,646.00 BASE Customer Supplied Tires INCL BASE Douglas Steering Column (Standard Steering Column) INCL BASE Emco Wheaton Posi Lock 105 (Flip Cap or Twist Cap) INCL BASE Electrical Gauges @ Rear Run Box (Total 3 Guages) INCL BASE Rear Hand Throttle Control INCL BASE SKF, HCT_2000 Duraguard Air Dryer INCL BASE (2) Deka 8 D Batteries INCL BASE (2) Anderson Jump Start Connector INCL BASE Lift-U Ramp (LU-18), Front Door INCL CHANGE T/K HVAC w/ X430 Compressor & EMP Brushless Motors $3,521.00 BASE MCC Driver's Heater - Brushless Motor, Left Foot Vent, 1/4 Turn Valves INCL BASE 34" Rear Door (Air Open / Spring Close (Full Driver's Control) INCL BASE 44" Tall with Key Lock and (2) 5/16' Square Key Locks INCL BASE Interior Passenger Information Board (2) OBIC T15 INCL ADD (4) Innocom Schedule Holders (17. each x 4) $68.00 BASE USSC ALX3 W/ Headrest and 3-Point Seatbelt (Orange) $201.00 BASE AMSECO 6468 Passenger Seats INCL BASE Hinged Rear Setee INCL BASE AMSECO ARM and Dual Auto Lok INCL BASE Pull Cords (Neutral or Yellow) with Touch Pad at Wheelchair Location INCL BASE Wrap Around Fiberglass Drivers Barrier INCL BASE Stainless Steel Vertical Stachions, Door Handles, Hand Rails, Modesty Panel Tubes INCL CHANGE Ricon Standard Frame - Full Fixed ($805.00) BASE (4) Dialite LED Headlights (High & Low Beam) INCL PRICE SUMMARY 10-30-2015 AUGUSTA PUBLIC TRANSIT, GA OPTIONS OFF ATHENS, GA (3) 40' LOW FLOOR DIESEL SERIAL NUMBER : TBD ACTION ITEM COST BASE (2) Red LED Brake Lamps Mounted to Bottom of HVAC Door INCL BASE 2-Way Radio Power Circuit and Antenna Cable INCL BASE Digital Recorders DR700 with GPS, WLAN and Interior LED Sign INCL CHANGE Twin Vision Amber 100% LED Front, Curbside, & Rear Run Signs ($1,200.00) BASE Farebox Power and Ground Circuit INCL BASE Greenwood Plywood w/ RCA Flooring INCL BASE Transpec Manual Hatch at Front and Rear Position INCL CHANGE B&R 8 x 15 , 2-Piece Remote Control, Heated, Both Sides $572.00 BASE I/O Controls, Dinex G3 System INCL BASE Cole Hersee #12063 Electrical Tow Connector INCL BASE Roller style with Pull String Release INCL CHANGE Delete Fogmaker Fire Suspression ($1,800.00) BASE Apollo (8) Camera System INCL ADD Sportworks Black Powder Coated Bike Rack $1,114.00 ADD Bloodborn Pathogens Kit $35.00 BASE Fire Extinguisher and Safety Triangle Kit INCL BASE Air Pressure, Speedometer, Engine Oil Press, Engine Coolant, and Voltmeter INCL BASE Diesel Exhaust Fluid Guage INCL BASE Williams Controls 45 degree Throttle Pedal (non adjustable) INCL BASE Five Paint Passes INCL ADD Roof Numbers $125.00 BASE (2) Maintenance Manuals INCL BASE (25) Driver's Handbook INCL BASE (2) Parts Manuals INCL BASE (2) Electrical Schematics INCL BASE (2) Vendor Manuals INCL BASE Standard Warranty Coverages INCL ADD 24 Hour (3 days) Gillig provided Technical Training Class at Customer Property $5,000.00 AUGUSTA PUBLIC TRANSIT CHANGES $9,477.00 ATHENS CONSORTIUM 40' DIESEL BASE BUS PRICE 7-17-2014 $405,131.00 DELIVERY $5,562.00 AUGUSTA PUBLIC TRANSIT 40' LF DIESEL BUS PRICE 7-2014 $420,170.00 PPI 1413 ADJUSTMENT PER CONTRACT 235.6 (SEPT'15) / 232.1 (OCT'14) = 1.50 % $6,302.00 SPARES AND TOOLING BUDGET $4,000.00 AUGUSTA PUBLIC TRANSIT 40' LF DIESEL BUS PRICE 10-30-2015 $430,472.00 Public Service Committee Meeting 12/8/2015 1:00 PM Purchase of Heavy Duty Transit Coaches, Spare Parts, and Training Department:Augusta Public Transit Caption:Motion to approve the purchase of three (3) transit coaches, spare parts, and training from GILLIG LLC. Background:This request is for the authorization to purchase three (3) heavy duty transit coaches, associated spare parts, and training from GILLIG LLC. The Transit Department is requesting approval to enter into a contract with GILLIG LLC for the purchase of three (3) transit coaches at a cost of $430,472.00 each for a total purchase price not to exceed $1,291,416.00 The pricing for these buses was awarded through a competitive bid process. GILLIG LLC was determined to be the most responsive and responsible bidder. The bid process was a “Consortium Bid” initiated and awarded by the Athens-Clarke County Transit Department in Athens Georgia. This bid was for a five (5) year contract for a maximum purchase of 164 buses during the term of the contract. Augusta’s Public Transit Department was one of five (5) State of Georgia small transit agencies that participated in this bid process. One of the benefits of a “Consortium Bid” process is often the price discounts that can be achieved through volume purchases. The City of Augusta has been authorized to purchase up to twelve (12) coaches during this contract which runs through 2019. Analysis:These buses will replace aging buses that exceeded the 10 year/350,000 mile useful life established by the Federal Transit Administration. These older 2004 model year buses will have accumulated between 400K and 500K by the time the new buses arrive at the end of 2016 or beginning of 2017. As buses age reliability decreases while the cost of maintenance rises. The newer buses will be more environmentally friendly and contain newer technologies that will provide better efficiency and customer convenience. After negotiations and the completion of a cost analysis, the cost proposed by GILLIG was considered to be fair and reasonable. Financial Impact:This purchase will be funded with local and federal grant funds from the Transit Department’s 2015 Capital Budget. The allocated funding breakdown is: Funding Source: FTA Grant GA-90-X300 Total Split Federal Local $332,271 80/20 $265,816.80 $66,454.20 FTA Grant GA-90-X307 Total Split Federal Local $539,146 80/20 $431,316.00 $107,829.00 SPLOST VI Total Split Federal Local $420,000 00/100 $0.00 $420,000.00 Grand Total $1,291,416 $697,132.80 $594,283.00 Alternatives:Purchase of these coaches could be delayed and continue to operate the older buses. However, do to the age of these buses, maintenance costs will increase and reliability will decrease. Additionally, if we do not use the funds approved by the federal government in a timely manner we risk losing the funds. The funding for these coaches was approved by the federal government in 2010 & 2011. Recommendation:Approve the purchase contract with GILLIG LLC. Funds are Available in the Following Accounts: FTA Grants and SPLOST VI REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Service Committee Meeting 12/8/2015 1:00 PM Rural 5311 Program Grant Department:Augusta Public Transit Caption:Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2016 to June 30, 2017. Background:The Augusta-Richmond County Commission annually approves Augusta Public Transit’s Sec. 5311 Rural Transit grant application for providing rural transportation service to the citizens of Augusta-Richmond County. Analysis:The renewal of this contract will allow Augusta Public Transit to continue providing Rural transportation service to the citizens of Rural Augusta-Richmond County. Financial Impact:The Augusta-Richmond County share of the budget for the grant period beginning July 1, 2016 to June 30, 2017 is approximately $157,815. The allocated funding breakdown is: Split Federal State Local Capital $158,384 80/10/10 $126,707 $15,838 $ 15,839 Operation $283,951 50/50 $141,975 $ 0.00 $141,976 $442,335 $268,682 $15,838 $157,815 Alternatives:Deny Request Recommendation:Approve the submission of the grant. Funds are Available in the Following Accounts: Rural Transit Budget for 2016 and ½ of 2017. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Service Committee Meeting 12/8/2015 1:00 PM Therapeutic Massage Operators Application Department:Planning & Developmnet Caption:Discussion: A request by Jing Zhao for a Therapeutic Massage Operators License to be used in connection with Jing Salon LLC located at 103 Shartom Drive. District 7. Super District 10. Background:This is a New Ownership Application. Formerly in the name of Yajie Qu. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $141.00 Alternatives: Recommendation:Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission