HomeMy WebLinkAbout2015-05-26-Meeting Mintues
Public Service Committee Meeting Commission Chamber - 5/26/2015
ATTENDANCE:
Present: Hons. Davis, Chairman; D. Williams, Vice Chairman; Fennoy
and M. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. New Ownership Application: A. N. 15-24: A request by Deshdeep Mahindru
for an on-premise consumption Beer & Wine License to be used in connection
with The Curry Hut located at 2810 Washington Rd. There will be Sunday
Sales. District 7. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Dennis Williams
Commissioner
William Fennoy Passes
2. New Application: A. N. 15-25: A request by Aaron M. Sylvain for an on-
premise consumption Beer & Wine License to be used in connection with Zoe's
Kitchen located at 2907 Washington Rd. There will be Sunday Sales. District
7. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Marion Williams
Commissioner
William Fennoy Passes
3. New Application: A. N. 15-26: A request by James Klugo for an on-premise
consumption Liquor, Beer and Wine License to be used in connection with Sole
Augusta. Inc. located at 1033 Broad Street. There will be Sunday Sales. District
1. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Marion Williams
Commissioner
Dennis Williams Passes
4. Motion to approve the naming of the Conference Room at the Augusta
Municipal Golf Course the "Legends Room at The Patch".
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
5. Motion to approve tasking the Administrator with bringing back to the full
Commission a recommendation regarding the demolition status on the
Synagogue and Court of Ordinary Building on the Municipal Building
Campus with options for funding sources and developing an agreement with
Mr. Steinburg and his group for the implementation of plans for a
museum. (Referred from May 19 Commission meeting)
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
saving the Synagogue
Building, demolishing
the Court of Ordinary
Building and giving Mr.
Steinburg the
opportunity to work out
the agreement for the
Commissioner
Marion
Commissioner
Dennis
Ties
Synagogue's
preservation as proposed
by the Administrator.
Ms. Davis and Mr.
Fennoy vote No.
Motion Ties 2-2.
Williams Williams
6. Request the Augusta Commission approve the selection of Remac, Inc. for the
crack seal and ramp area maintenance at Daniel Field Airport. Bid 15-155
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Marion Williams Passes
7. Provide an update and recommendation regarding the Fort Gordon Public
Transit pilot project.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to give the Transit
Director thirty days to
evaluate the route, look at
any areas that can be
adjusted for cost and an
increase in ridership and
any other
recommendations for
improvements of the transit
system.
Motion Passes 4-0.
Commissioner
Dennis
Williams
Commissioner
Marion
Williams
Passes
8. Provide an update on all financial transactions associated with the Highway 56
Transit Facility Project. This update should include a timeline relative to the
project's completion date, potential project cost, and any projected project cost
overruns. A discussion as to whether the decision to locate the facility on
Highway 56 was rational and whether an alternate location may be feasible.
Provide any other relative information. (Requested by Commissioner Lockett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this item
back to committee and
receive a report back
from staff in 30 to 45
days.
Motion Passes 4-0.
Commissioner
Dennis
Williams
Commissioner
William Fennoy Passes
9. Motion to approve the minutes of the Public Services Committee held on May
12, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
10. Motion to approve RFP Item 15-157, Design and Delivery of Outdoor
Fitness/Wellness System for Senior Adults, to Southern Playgrounds for
$39,353.00.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
11. Ordinance to amend Augusta Code Title Seven Chapter Four Article Four
Section 7-4-28 relating to the Requirement of Conformance with Certificate of
Appropriateness; to repeal all Code Sections and Ordinances and parts of Code
Sections and Ordinances in conflict herewith; to provide an effective date and
for other purposes. (Referred from May 19 Commission meeting)
Item
Action:
Approved
Motions
Motion Motion Text Made By Seconded By Motion
www.augustaga.gov
Type Result
Approve
Motion to approve.
Ms. Davis votes
No.
Motion Passes 3-1.
Commissioner
Marion Williams
Commissioner
William Fennoy Passes
12. Discuss the potential usage of the Regency Mall property. The potential
economic growth of this area has been stymied by this abandoned property
which is located at the intersection of two important corridors of Richmond
County. Consider utilizing the property for public housing or a regional mid
city park. (Requested by Commissioner Lockett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
addressing through the
attorney, Planning and
Development, the
Administrator and any
other relevant department
a path forward as to what
can be done to put
pressure on the property
owners to develop the
property and bring back a
recommendation in 45
days to a legal meeting.
Commissioner
Marion
Williams
Commissioner
Dennis
Williams
Passes
Public Service Committee Meeting
5/26/2015 1:00 PM
Attendance 5/26/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Service Committee Meeting
5/26/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 15-24: A request by
Deshdeep Mahindru for an on-premise consumption Beer & Wine
License to be used in connection with The Curry Hut located at
2810 Washington Rd. There will be Sunday Sales. District 7.
Super District 10.
Background:This is a New Ownership Application. Formerly in the name of
Lephuong Tran.
Analysis:This applicant meets all of the requirements of the City of
Augusta's Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $ 2,540.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 15-25: A request by Aaron M. Sylvain
for an on-premise consumption Beer & Wine License to be used
in connection with Zoe's Kitchen located at 2907 Washington Rd.
There will be Sunday Sales. District 7. Super District 10.
Background:This is a New Application.
Analysis:This applicant meets all of the requirements of the City of
Augusta's Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $2,540.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 15-26: A request by James Klugo for an
on-premise consumption Liquor, Beer and Wine License to
be used in connection with Sole Augusta. Inc. located at 1033
Broad Street. There will be Sunday Sales. District 1. Super
District 10.
Background:The is a New Application.
Analysis:This applicant meets all of the requirements of the City of
Augusta's Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,610.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Augusta Municipal Golf Course Conference Room Naming
Department:Recreation, Parks and Facilities
Caption:Motion to approve the naming of the Conference Room at the
Augusta Municipal Golf Course the "Legends Room at The
Patch".
Background:In 2014, three (3) prominent golfers were recognized by Augusta,
Georgia as part of an African American Golf History and Heritage
Program. Those individuals were: Charlie Sifford, the first African
American to play on the PGA Tour, member of the Golf Hall of
Fame and recepient of the Presidential Medal of Freedom; Pete
Brown, the first African American golfer to win an event on the
PGA Tour and local resident from 2012 to 2015; and, Jim Dent, a
native Augustan who attended Paine College and had great
success on the Senior PGA Tour. Mr. Dent is the remaining
honoree alive.
Analysis:In an effort to have golf history be a more significant part of
everyone's golfing experience at the Augusta Municipal Golf
Course, affectionately known as "The Patch", naming the
Conference Room inside the Club House the "Legends Room"
would allow for recognition the the above mentioned "legends"
along with any future golfers, advocates and supporters who
played an important role in golf history, especially with municipal
golf.
Financial Impact:N/A
Alternatives:1. To Approve 2. Move No Action
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Consider MB Campus Options
Department:Recreation Parks and Facilities - Facilities Management
Caption:Motion to approve tasking the Administrator with bringing back
to the full Commission a recommendation regarding the
demolition status on the Synagogue and Court of Ordinary
Building on the Municipal Building Campus with options for
funding sources and developing an agreement with Mr. Steinburg
and his group for the implementation of plans for a
museum. (Referred from May 19 Commission meeting)
Background:In December 2013 the Historic Preservation Commission (HPC)
approved demolition of the building which had housed the print
shop and some information Technology Department staff (the rear
portion of the Court of the Ordinary/Courthouse Annex), and the
building that the remainder of the IT staff currently uses (the
masonry structure with the metal building on top). The front
portion of the Courthouse Annex is roughly 82’ long by 30’ wide
and was constructed in the mid-1800s; HPC denied permission to
demolish this front section. (See HRC meeting minutes attached.)
The new IT building is nearing completion and staff will move in
beginning on or about April 30, 2015. The current IT location is
too close to the new building to conform to the requirements of
the current fire and life safety codes. Demolition of the IT
buildings is required in order to comply. Ideally, the demolition
would have been completed prior to the issuance of the Certificate
of Occupancy (CO) of the new IT facility. However, due to the
fact that we could not shut down IT operations until we had the
new facility ready, demolition prior to the move was not possible.
As it relates to the certificate of occupancy (CO) for the new
Information Technology (IT) building, the Planning &
Development Department will issue a temporary CO for what they
determine is a reasonable time period, not to exceed 90 days. A
final CO will be issued when all life safety and fire codes have
been satisfied. Turner Construction’s Guaranteed Maximum Price
(GMP) for the Municipal Building renovation includes $180,000
for demolition and removal of the current IT buildings in their
entirety. In order to salvage the area identified as historic (per the
decision of the HPC), it would be necessary to install bracing and
shoring to permit safe, selective demolition of a portion of the
Court of the Ordinary. The remaining structure would need to be
stabilized and secured as part of the work. These activities would
increase our demolition costs by $206,561. Other factors to
consider are that there is not a current identified use for the
structure that would remain, and Augusta would also need to
provide appropriate ongoing maintenance to prevent further
deterioration. (Please note that because Turner is now completing
their contract work, Heery has recommended that we deduct the
demolition from Turner’s contract and that Augusta contract
directly with vendor to secure demolition services. We anticipate
that the increased costs for the selective demolition will still be the
same if we contract directly with that vendor.) A closely related
issue is that once the Planning and Development Department
relocates to the Municipal Building, their current offices in the
former Synagogue will remain vacant. There is no identified
future use for this building. The Commission should consider the
long term intentions for this building, including demolition, as
they look at future development of the Municipal Building
Campus and the services provided to the community.
Analysis:Thoughtful planning today is essential to responsible use of
taxpayer resources, both financial and historical. The Municipal
Building campus is and will be for the foreseeable future, the
center of operations for the Augusta-Richmond County
Government. The block bordered by Greene Street, Telfair Street,
5th Street, and 6th Street should be sufficient to meet the needs of
our citizens for many years. However, Augusta needs to consider
planning for the future use of this confined site. Current issues
which deserve discussion and consideration include: insufficient
parking on the current campus, historic structures, and space for
departments not included in the scope of the current renovation
project (Those departments include Engineering, Juvenile Court,
Public Defender, and the Law Dept.) Other factors that need to be
taken into account when determining the path forward are: 1. We
don’t have precise estimates on the costs associated with making
either of the historic buildings usable. We do know that neither
meets current code and it would be a costly proposition to make
required code changes, should Augusta choose to renovate them
for future use. 2. The final CO for the new IT building is
dependent on demolition of the current IT buildings. 3. There are
costs associated with retaining any remaining portion of the Court
of the Ordinary and the former synagogue. The estimated average
annual maintenance and utility costs for these structures would be
$10,000. If the Commission determines they do not wish to
commit that level of financial resources to retain vacant structures,
they could be mothballed in accordance with the Augusta
Ordinance which gives Augusta 6 months to determine what to do
with these structures.
Financial Impact:Funding in the amount of $661,000 is available for demolition on
the MB Campus ($180,000 in the GMP contract, and $481,000 in
remaining project accounts). It is estimated that complete or
selective demolition of the 3 vacated buildings can be
accomplished within this budget. The current amount under
Turner’s contract reflects a $180,000 estimate for base demolition
of the two IT buildings. The additional cost to perform selective
demolition and stabilization of the Court of the Ordinary is
estimated at $206,561.00. We do not have a bid number on the
cost to demolish the former synagogue, but we believe the cost
would be in the range of $250,000 to $300,000 if it were bid as a
separate project, and less than that if it were added to a project
including the Court of the Ordinary and old IT building
demolition. In addition, should we decide not to move forward
with full demolition, we would incur the maintenance costs
described above.
Alternatives:1) The Augusta Commission can approve an increase in funding
of $206,561 and direct the contractor to proceed with selective
demolition immediately. That funding is available through savings
from changes in the scope of the Municipal Building Campus
project. The scope of the renovations to the buildings that house
the legal and engineering departments has been reduced. The total
campus project cost would not be increased. 2) The Augusta
Commission can determine that demolition of the vacated
structures is in the best interest of Augusta and direct the
Administrator to proceed with demolition procurement through
Turner's GMP contract. 3) The Augusta Commission can request
that the Historic Preservation Commission reconsider their denial
to demolish the entire Court of the Ordinary structure, and also
request to demolish the synagogue through the normal approval
process. The time required to go through the process for
reconsideration would likely delay demolition. 4) Determine
another path forward not detailed above, such as providing for an
exemption for municipal projects from Historic Preservation
codes.
Recommendation:Allocate the available funds to complete the demolition of the
three vacant structures, following applicable codes; Authorize the
extension of Turner Construction’s GMP contract through the 90-
day period of the TCO; and Authorize the Administrator to take
the necessary actions to complete these demolitions.
Funds are Available
in the Following
Accounts:
Funding in the amount of $661,000 is available for demolition on
the MB Campus ($180,000 in the GMP contract, and $481,000 in
remaining project accounts).
REVIEWED AND APPROVED BY:
CFDA: 20.106
DUNS:EXHIBIT A
ITEM SPEC.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL FAA FUNDS %
STATE
FUNDS % FEDERAL FY12 ENTITLEMENT
1 FAA DESIGN LS 1 $22,937.06 $22,937.06 $20,643.35 90%$0.00 0.0%
2 FAA BIDDING LS 1 $6,919.22 $6,919.22 $6,227.30 90%$0.00 0.0%
3 M-101 MOBILIZATION LS 1 $20,000.00 $20,000.00 $18,000.00 90%$1,000.00 5.0%
4 P-101 PAVEMENT JOINT AND CRACK SEAL REPAIR LF 180,000 $0.55 $99,000.00 $89,100.00 90%$4,950.00 5.0%
5 P-101 PAVEMENT MARKING REMOVAL SF 200 $32.50 $6,500.00 $5,850.00 90%$325.00 5.0%
6 P-620 PAVEMENT MARKING - YELLOW WITH REFLECTIVE MEDIA SF 6,300 $1.30 $8,190.00 $7,371.00 90%$409.50 5.0%
7 P-620 PAVEMENT MARKING - YELLOW (NON-REFLECTIVE)SF 750 $2.60 $1,950.00 $1,755.00 90%$97.50 5.0%
8 FAA CONSTRUCTION ADMINISTRATION LS 1 $16,311.84 $16,311.84 $14,680.35 90%$816.00 5.0%
9 FAA PROJECT ADMINISTRATION EA 0 $1.00 $0.00 $0.00 90%$0.00 5.0%TOTAL PROJECT COST $181,808.12 $163,627.00 $7,598.00
Fund SourceTOTAL MAXIMUM OBLIGATION OF STATE AND FEDERAL FUNDS THIS CONTRACT:$163,627.00 FY12 Federal 22127
$7,598.00 FY15 State 01151
$171,225.00
DANIEL FIELD
EXHIBIT A
GDOT PROJECT NUMBER: AP015-XXXX-XX(245) RICHMOND
CRACK SEALING & MARKING
PID - T00XXXX
SUMMARY OF CONSTRUCTION ITEMS
AUGUSTA, GA
Invitation to Bid
Sealed bids will be received at this office on Friday, April 17, 2015 @ 11:00 a.m. for furnishing: Bid Item 15-155 Airfield Crack Seal & Remarking for Daniel Field Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday March 5, 2015. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, March 27, 2015 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 31,
2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 5, 12, 19, 26, 2015
Metro Courier March 11, 2015
Revised: 1/12/2015
Vendors
JJ CUNNINGHAM LLC
809 POPLAR ST
CLARKS SUMMIT,
PA 18411
REMAC INC
20103 GOVERNOR
HARRISON PKWY,
FREEMAN,
VA 23856
WALL ASPHALT
SERVICE, INC
617 ROCKMART RD
VILLA RICA,
GA 30180
AXTELLS INC.
1589 HEART LAKE RD,
JERMYN,
PA 18433
Attachment
"B"YES YES YES YES
E-Verify #728297 709960 49991 709887
Addendum
#1 YES YES YES YES
SAVE Form YES YES YES YES
Bid Bond YES YES YES YES
Total
Bid Price
Non-
Responsive $145,640.00 $168,636.42 $243,272.50
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 11
Total Electronic Notifications (Demandstar): 128
Mandatory Pre-Bid Conference/Telephone Conference Attendees: 11
Total packages submitted: 4
Total Noncompliant: 1
Bid Opening Bid Item #15-155
Airfield Crack Seal & Remarking
for Augusta, Georgia - Daniel Field Airport
Bid Due: Thursday, April 23, 2015 at 11:00 a.m.
Page 1 of 1
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Public Service Committee Meeting
5/26/2015 1:00 PM
Crack Seal and Pavement Markings
Department:Daniel Field Airport
Caption:Request the Augusta Commission approve the selection of Remac,
Inc. for the crack seal and ramp area maintenance at Daniel Field
Airport. Bid 15-155
Background:Daniel Field Airport is in need of crack seal to preserve the ramp
areas, taxiways, and runway. A bid was done through the
Procurement Department with Remac, Inc. having the lowest.
Analysis:Remac, Inc. came in with the lowest bid for the Crack Seal -
Restripping Bid
Financial Impact:$181,808.12 is the total bid. Less Federal Aviation Administration
Funds of $163,627 (90%) and $7,598.00 (5%) GDOT funds. Total
cost of project for Daniel Field is $10,583.
Alternatives:Deny request.
Recommendation:Approve the selection of Remac, Inc. for the Crack Seal and Re-
stripping bid for Daniel Field Airport.
Funds are Available
in the Following
Accounts:
22127 01151
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Fort Gordon Update
Department:Augusta Public Transit
Caption:Provide an update and recommendation regarding the Fort Gordon
Public Transit pilot project.
Background:Commission discussions regarding a Fort Gordon transit route
date back to 2012. The route was authorized on October 1, 2014,
and services commenced on November 3, 2014 for a six month
pilot period for 180 service days. The services end is May 30,
2015, pending a discussion and decision by the Commission.
Analysis:The Administrator and Staff meet with Fort Gordon
Representatives on May 8, 2015 to review the pilot program. Fort
Gordon has requested that the route continue for a full twelve
months period, which would extend through November 2015.
There are significant challenges with continuing the route as
outlined below. • Between November 3, 2014 and May 16, 2015,
the total ridership was 1,481 passengers. • The revenue collected
for the referenced period was $1,639.25. • The highest ridership
during the pilot period occurred consistently on weekends. • The
peak month of usage was January 2015.
Financial Impact:Original budget for six month project $152,443.05 The Finance
Department determined that the pilot program is costing the
government over $25,000 per month, which equates to an
investment in excess of $150,000 YTD. If the pilot program
continues through November 2015, the costs could exceed
$300,000 with a 1% financial return. The pilot project is funded
totally with local funds. Augusta does not have any federal transit
funds to supplement the cost of the route and the Military
indicates that it does not have funds to contribute.
Alternatives:1. Provide notice to Fort Gordon that the Route will be
discontinued as of June 3, 2015 due to low ridership and lack of
funding. 2. Identify internal funding to continue the route, which
will mean a delay of other urgently budgeted items in 2015.
Finance advises that Augusta has two major decisions pending
(Storm Water and FEMA) that are severely limiting our ability to
pursue unfunded items.
Recommendation:Staff recommends that the service be discontinued as of June 3,
2015 due to low ridership and lack of funding to continue
supporting the program.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Highway 56 Transit Facility Project
Department:Clerk of Commission
Caption:Provide an update on all financial transactions associated with the
Highway 56 Transit Facility Project. This update should include a
timeline relative to the project's completion date, potential project
cost, and any projected project cost overruns. A discussion as to
whether the decision to locate the facility on Highway 56 was
rational and whether an alternate location may be feasible.
Provide any other relative information. (Requested by
Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Service Committee Meeting
5/26/2015 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on May 12, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
REQUEST FOR PROPOSAL
Request for Proposals will be received at this office until Thursday, April 30, 2015 @ 11:00 a.m. for
furnishing:
RFP Item #15-157 Design & Delivery of Out Door Fitness/Wellness System for Seniors for
Recreation, Parks & Facilities
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department,
535 Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April
17, 2015 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the request for proposal including, but not limited to, the number of copies needed, the timing
of the submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on
the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources
places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 26, April 2, 9, 16, 2015
Metro Courier April 1, 2015
Revised: 1/12/2015
VENDORS Attachment
B
E-Verify
#
Addendu
m
#1
SAVE
Form Original 7
Copies
SOUTHERN PLAYGROUNDS
707 WHITLOCK PL,
MARIETTA, GA 30064 YES 162411 YES YES YES YES
BLISS PRODUCTS & SERVICES
6831 S. SWEETWATER ROAD
LITHIA SPRINGS, GA 30122
non -
compliant 329247 YES YES YES YES
Proposal Opening
RFP Item #15-157
Design & Delivery of Out Door Fitness/Wellness System for Seniors
for Augusta, Georgia - Recreation, Parks & Facilities
RFP Due: Thursday, April 30, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 6
Total Number Specifications Download (Demandstar): 0
Total Electronic Notifications (Demandstar): 11
Mandatory Pre-proposal/Telephone Conference Attendees: NOT APPLICABLE
Total packages submitted: 3
Total Noncompliant: 1
NO BID RESPONSE
The following vendor submitted a statement of "No Bid":
COMMERCIAL FITNESS SERV. & SALES / 535-A CLEMSON ROAD / COLUMBIA, SC 29229
Page 1 of 1
Evaluation Criteria
PTS
SOUTHERN PLAYGROUNDS
707 WHITLOCK PL,
MARIETTA, GA 30064
1. Durability – Durability of equipment
to outdoor conditions 25 21.5
2. Exercise Value – Strength, flexibility
and conditioning 25 22.0
3. Diversity of Equipment Use –
different exercises capabilities per unit
or station
25 21.5
4. Company Experience – List number
of years of providing service/equipment 15 13.5
5 References – Include brief history of
past performance on three (3) similar
projects
5 4.0
6. Completeness of Proposal –
Responses to RFP 5 5.0
Total 100 88
Cummulative Evaluation Meeting
RFP Item #15-157
Design & Delivery of Out Door
Fitness/Wellness System for Seniors
for Augusta, Georgia - Recreation, Parks & Facilities
Monday, May 11, 2015 @ 11:00 a.m.
Public Service Committee Meeting
5/26/2015 1:00 PM
Motion to Approve RFP Item 15-157, Design and Delivery of Outdoor Fitness/Wellness System for Senior
Adults to Southern Playgrounds for $39,353.00.
Department:Recreation, Parks and Facilities
Caption:Motion to approve RFP Item 15-157, Design and Delivery of
Outdoor Fitness/Wellness System for Senior Adults, to Southern
Playgrounds for $39,353.00.
Background:The Department of Recreation, Parks and Facilities has a goal to
expand life-long activities for our citizens.
Analysis:Working with staff and senior adult users of all the amenities at H.
H. Brigham Community Park, the Department researched a
number of options for outdoor fitness equipment that could be
integrated within parks and specifically located along walking
tracks. The recommended system will serve as a pilot program
geared to the adult senior population that will provide functional
fitness stations that encourage all the muscles to work together to
better prepare the body for the demands of real, everyday life. A
total of six sets of specifications were mailed out with two (2)
vendors responding. Of those two, one was ruled non-compliant.
Financial Impact:The Life Trail system recommended is $39,353.00
Alternatives:1. To Approve RFP Item 15-157 2. Move No Action
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
SPLOST 328061110 - 212066904
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
5/26/2015 1:00 PM
Ordinance to Amend Augusta Code Title Seven Chapter Four Article Four Section 7-4-28 Relating to the
Requirement of Conformance with Certificate of Appropriateness
Department:Administrator
Caption:Ordinance to amend Augusta Code Title Seven Chapter Four
Article Four Section 7-4-28 relating to the Requirement of
Conformance with Certificate of Appropriateness; to repeal all
Code Sections and Ordinances and parts of Code Sections and
Ordinances in conflict herewith; to provide an effective date and
for other purposes. (Referred from May 19 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Public Service Committee Meeting
5/26/2015 1:00 PM
Regency Mall Property
Department:Clerk of Commission
Caption:Discuss the potential usage of the Regency Mall property. The
potential economic growth of this area has been stymied by this
abandoned property which is located at the intersection of two
important corridors of Richmond County. Consider utilizing the
property for public housing or a regional mid city park.
(Requested by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: