HomeMy WebLinkAbout2015-04-14-Meeting Mintues
Public Service Committee Meeting Commission Chamber - 4/14/2015
ATTENDANCE:
Present: Hons. Davis, Chairman; D. Williams, Vice Chairman; Fennoy
and M. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A. N. 15-18: request by Sona
Limon for a retail package Liquor, Beer & Wine License to be used in
connection withWeyandt's Package Shop located at 2803 Washington Rd.
District 7. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Marion Williams
Commissioner
Dennis Williams Passes
2. New Application: A. N. 15-19: A request by Thomas Kenney for a consumption
on premise Beer & Wine License to be used in connection with 3 Guys Pizza
Pies located at 720 E. Robinson Ave. There will be Sunday Sales. District 3.
Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Marion Williams
Commissioner
William Fennoy Passes
3. New Ownership Application: A. N. 15-20: A request by Alejandro Portilla for
a retail package Liquor, Beer & Wine License to be used in connection with
Portilla Enterprises dba Belair Package located at 3971 Wrightsboro Rd.
District 3. Super District 10.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Marion Williams Passes
4. Consider a request from Alter Ego'z Sports Bar and Grill regarding the
Ordinance amending Augusta, Georgia Code Title 6, Chapter 2, Article 1,
Alcoholic Beverages, Section 6-2-1 through 6-2-145. (Requested by
Commissioner Dennis Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
reverting back to the
hours of operations that
were in effect before
September relative to
restaurants meeting 50%
food sales. Ms. Davis
votes No.
Motion Passes 3-1.
Commissioner
Marion
Williams
Commissioner
William
Fennoy
Passes
5. Motion to renew the Sec. 5311 Rural Transit grant application between the
Georgia Department of Transportation (GDOT) and Augusta, Georgia from July
2015 to June 2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Dennis Williams
Commissioner
William Fennoy Passes
6. Receive an update from the Administrator as relates to multiple breaches of
contract by the Public Transit Vendor. The update must include the
rationalization to continue to outsource public transit when a financial
comparative analysis revealed that transit services in house would be less
costly. Athens, Columbus, Macon and Savannah no longer outsource their
public transit and their transit systems are superior to the one we have in ARC.
(Requested by Commissioner Lockett) (Referred from March 10 Public
Services Committee)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information with the
understanding that once
the new director comes on
board that the
Administrator will come
back with the results of the
review.
Motion Passes 4-0.
Commissioner
Dennis
Williams
Commissioner
William
Fennoy
Passes
7. Approve the Concession Agreement between Augusta Regional Airport and
Alamo National as approved by the Augusta Aviation Commission at their
February 26, 2015 meeting. Bid 14-227
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
8. Consider approval of Avis/Payless Rent A Car Concession Agreement as
approved by the Augusta Aviation Commission at their February 26, 2015
Meeting. Bid 14-227
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
9. Approve the Budget/Zipcar Concession Agreement as approved by the Augusta
Aviation Commission at their February 26, 2015 Meeting. Bid 14-227
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
10. Approve Change Modification #2 with Beams Contracting Inc. for the Augusta
Regional Airport's Southeast Development Area Access Project as approved by
the Augusta Aviation Commission at their March 26, 2015 Meeting.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
11. Approve the Enterprise Concession Agreement as approved by the Augusta
Aviation Commission at their February 26, 2015 Meeting. Bid 14-227
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
12. Approve the Hertz Concession Agreement as approved by the Augusta
Aviation Commission at their February 26, 2015 Meeting. Bid 14-227
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
13. Approve the selection of and contract with Dalzelling Design Landscaping, Inc.
for miscellaneous landscaping projects at Augusta Regional Airport as
approved by the Augusta Aviation Commission at their February 26, 2015
meeting. Bid 14-241
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
14. Approve the Thrifty Rent A Car Concession Agreement as approved by the
Augusta Commission at their February 26, 2015 Meeting. Bid 14-227
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
15. Motion to approve the minutes of the Public Services Committee held on
March 10, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
Commissioner
William Fennoy
Commissioner
Dennis Williams Passes
www.augustaga.gov
4-0.
Public Service Committee Meeting
4/14/2015 1:00 PM
Attendance 4/14/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Service Committee Meeting
4/14/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 15-
18: request by Sona Limon for a retail package Liquor, Beer &
Wine License to be used in connection withWeyandt's Package
Shop located at 2803 Washington Rd. District 7. Super District
10.
Background:This is a New Ownership Application. Formerly in the name of
Lee Opel Pokcha.
Analysis:This applicant meets the requirements of The City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,660.00.
Alternatives:
Recommendation:Planning & Development recommends Approval. The
R.C.S.O.recommends Approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
4/14/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 15-19: A request by Thomas Kenney for
a consumption on premise Beer & Wine License to be used in
connection with 3 Guys Pizza Pies located at 720 E. Robinson
Ave. There will be Sunday Sales. District 3. Super District 10.
Background:This is a New Application.
Analysis:The applicant meets all of the requirements of The City of
Augusta's Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $2,575.00.
Alternatives:
Recommendation:The Planning & Development recommends Approval. The
R.C.S.O recommends Approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
4/14/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 15-20: A request by
Alejandro Portilla for a retail package Liquor, Beer & Wine
License to be used in connection with Portilla Enterprises dba
Belair Package located at 3971 Wrightsboro Rd. District 3. Super
District 10.
Background:This is a New Ownership Application. Formerly in the name of
Jonathan M. Nicholson.
Analysis:This applicant meets all of the requirements of the City of
Augusta's Ordinance.
Financial Impact:The applicant will pay a fee of $4,660.00.
Alternatives:
Recommendation:The Planning & Developmemt recommends Approval. The
R.C.S.O. recommends Approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
4/14/2015 1:00 PM
Alter Ego'z Sports Bar and Grill
Department:Clerk of Commission
Caption:Consider a request from Alter Ego'z Sports Bar and Grill
regarding the Ordinance amending Augusta, Georgia Code Title 6,
Chapter 2, Article 1, Alcoholic Beverages, Section 6-2-1 through
6-2-145. (Requested by Commissioner Dennis Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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EXHIBIT 6
(Page I of2)
AUTHORIZING RESOLUTION
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE GEORGIA DEPARTMENT OF
TRANSPORTATION AND THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR A GRANT FOR
PUBLIC TRANSPORTATION ASSISTANCE UNDER SECTION 5311 OF THE FEDERAL TRANSIT LAWS UNDER
CHAPTER 53 OF TITLE 49 OF THE UNITED STATES CODE.
WHEREAS, the Federal Transit Administration and the Georgia Department of Transportation are authorized to make grant to non-
urbanized areas for mass transportation projects; and
WHEREAS, the contract for financial assistance will impose certain obligations upon applicant, including the provision by it of the
local share ofproject costs; and
WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of Transportation in accord
with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under
the Federal Transit Act, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and under
the United States Department of Transportation requirements thereunder; and
NOW THEREFORE, BE IT RESOLVED BY Auqusta-Richmond Countv (Auqusta. Georqia - A political subdivision
of the State of Georqia. AKA Richmond Countv) hereinafter referred to as the "APPLICANT",
1. That the Mavor Hardie Davis .) hereinafter referred to as the "Official is authorized to execute and file an application on the
behalf of the Applicant, a City/County government, with the Georgia Department of Transportation to aid in the financing of
public transportation assistance pursuant to Section 531 I ofthe Federal Transit Act."
2. That the Official is authorized to execute and file such application and assurances or any other document required by the U.S.
Department of Transportation and the Georgia Department of Transportation effectuating the purpose of Title VI of the Civil
Rights Act of 1964.
3. That the Official is authorized to execute and file all other standard assurances or any other document required by the Georgia
Department of Transportation or the U.S. Department of Transportation in connection with the application for public
transportation assistance.
4. That the Official is authorized to furnish such additional information as the U.S. Department of Transportation or the Georgia
Department of Transportation may require in connection with the application of the project.
5. That the Official is authorized to execute grant contract agreements on behalf of the Applicant with the Georgia Department of
Transportation in connection with the application for public transportation assistance.
6. That the applicant while making application to or receiving grants from the Federal Transit Administration will comply with FTA
Circular 9040.lG, FTA Certifications and Assurances for Federal Assistance 2015 as listed in Appendix A of this application and
General Operating Guidelines as illustrated in Georgia State Management Plan and Administrative Guide for Rural Public
Transportation Programs.
7. That the Applicant has or will have available in the General Fund the required non-federal funds to
meet local share requirements.
EX. 6 (Page 2 of 2)
APPROVED AND ADOPTED this _day of ,2015.
Authorized Official (Mayor Signature)
Hardie Davis. Jr. Mayor
Type Name and Title
Signed, sealed and delivered this day of 2015 in the presence of
Witness
Notary Public/I.{otary Seal
CERTIFICATE
The undersigned duly qualiflred and acting (-lQlerk o:f reommission ) of (AUSU!@. Georyi$ certifies that the
(Title of Certifuing/Attesting Official)(Applicant's Legal Name)
foregoing is a true and correct copy ofa resolution adopted at a legally convened meeting held on
2015.
Name of Certifying/Attesting Officer
County Seal
Title of Certifying/Attesting Offi cer
il
Public Service Committee Meeting
4/14/2015 1:00 PM
APT Rural 5311 Grant Application
Department:Augusta Public Transit
Caption:Motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT) and
Augusta, Georgia from July 2015 to June 2016.
Background:The Augusta-Richmond County Commission annually approves
Augusta Public Transit’s Sec. 5311 Rural Transit grant application
to provide rural transportation service to the citizens of Augusta-
Richmond County.
Analysis:The renewal of this contract will allow Augusta Public Transit to
continue providing rural transportation service to the citizens of
rural Augusta-Richmond County.
Financial Impact:The Augusta-Richmond County's share of the budget for 2015 and
½ of 2016 should be approximately $142,934 (50% Capital) and
$18,888 (10% Operations) Total: $161,822.
Alternatives:By not approving this application, citizens of rural Augusta-
Richmond County will lose the only public transportation
available to them.
Recommendation:Approve the submission of the grant.
Funds are Available
in the Following
Accounts:
funds are available in 546-09-1120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
4/14/2015 1:00 PM
Contract Breaches
Department:Clerk of Commission
Caption:Receive an update from the Administrator as relates to multiple
breaches of contract by the Public Transit Vendor. The update
must include the rationalization to continue to outsource public
transit when a financial comparative analysis revealed that transit
services in house would be less costly. Athens, Columbus, Macon
and Savannah no longer outsource their public transit and their
transit systems are superior to the one we have in ARC.
(Requested by Commissioner Lockett) (Referred from March 10
Public Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
INVITATION TO BID
Sealed bids will be received at this office on Friday, December 12, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-227 Rental Car Concession and Lease Agreements Augusta Regional Airport at
Bush Field
Augusta, Georgia (the City), on behalf of the Augusta Aviation Commission (AAC), which operates
Augusta Regional Airport at Bush Field (Airport), is currently seeking bids from experienced car rental
concessionaires who meet the minimum qualifications set forth in this ITB.
Bids shall be submitted at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department.
A Pre Bid/Telephone Conference will be held on Wednesday, November 19, 2014 @ 3:00 p.m. in
the Procurement Department, 530 Greene Street, Room 600A. The call-in telephone number for
teleconferencing is 1-888-567-1602 (U.S. & Canada) and 862-255-5346 (International). Call one of
the dial-in numbers at least five (5) minutes prior to the call.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 21, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for City funded
projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE
Program. Instead the City operates a Local Small Business Opportunity Program. However, for various
projects utilizing the expenditure of State or Federal funds, or concessions, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and
Federal laws.
No Bid may be withdrawn for a period of ninety (90) days after time has been called on the date of
opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that the acquisition of BID documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 30, November 6, 13, 2014
Metro Courier November 5, 2014
UNOFFICIAL
VENDORS
THE HERTZ
CORPORATION
(HERTZ)
3181 NORTH BAY
VILLAGE
BONIA SPRING, FL
34135
GSP
TRANSPORTATION
INC.
(DOLLAR & THRIFTY)
2429 SOUTH
HIGHWAY 14
GREER, SC 29650
AVIS BUDGET CAR
RENTAL, LLC
(BUDGET AND
ZIPCAR)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
AVIS BUDGET CAR
RENTAL, LLC
(AVIS AND PAYLESS)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ENTERPRISE RENT-A-
CAR)
101 BUSINESS PARK
BLVD. STE 1100
COLUMBIA, SC 29203
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ALMO RENT A CAR
AND NATIONAL CAR
RENTAL)
101 BUSINESS PARK
BLVD., STE 1100,
COLUMBIA, SC 29203
Attachment
B YES YES YES YES YES YES
E-Verify #274550 610946 32855 32855
46068 46068
Addendums
1-5 YES YES YES YES YES YES
SAVE Form YES YES YES YES YES YES
Bid
Bond YES YES YES YES YES YES
Bid
Price $1,235,000.00 $618,000.00 $951,459.00 $1,471,000.00 $751,000.00 $1,120,000.00
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 82
Mandatory Pre-proposal / Telephone Conference: 8
Total packages submitted: 6
Total Noncompliant: 0
Bid Opening
Bid Item #14-227 Rental Car Concession and Lease Agreements Augusta Regional
for Augusta, Georgia - Augusta Regional Airport Bush Field
Bid Due: Tuesday, December 30, 2014 @ 11:00 a.m.
ANNUAL MINIMUM GUARANTEE FOR THE 5-YEAR TERM:
Page 1 of 1
qD
Regional Airport
(706) 798-3236 ' (706) 798- 1551 . 1501 Aviation Way . Augusta, Ceorgia 30906 . www.AugustaRegionalAirport.com
March 5,2015
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street
Augusta, GA 30901
RE: Letter of Recommendation - Alamo/1.{ational
ITB Item #14-227 - Rental Car Concession & Lease Agreements
Dear Ms. Sams:
We received six (6) compliant responses to the invitation to bid on the six available
Airport Rental Car Concessions (ITB #14-227). After reviewing the Minimum Annual
Guarantees, Augusta Regional Airport recommends awarding one of the concessions to
Enterprise Leasing Company dlbla Alamo National.
Thank you for your assistance in this process. The Augusta Aviation Commission
approves this Concession Agreement. If you have any questions or require any additional
information, please do not hesitate to contact me.
Sincerely,
Augusta Aviation Commission
Augusta Regional Airport
Roy A. Williams
Executive Director
C: Phyllis Mills, Quality Assurance Analyst
Nancy Williams, Procurement Bid Management Specialist
Risa Bingham, CPA, Airport Finance Director
' j"5 ittiH S ru 4:*S
Public Service Committee Meeting
4/14/2015 1:00 PM
ALAMO NATIONAL CONCESSION AGREEMENT
Department:Augusta Regional Airport
Caption:Approve the Concession Agreement between Augusta Regional
Airport and Alamo National as approved by the Augusta Aviation
Commission at their February 26, 2015 meeting. Bid 14-227
Background:Historically, the airport has negotiated separate agreements with
each rental car company. In 2014, Airport staff went out for bid on
the car rental concessions to all companies at the same time. This
is the first time that the Airport has ever put the rental car
concessions out for bid. The Airport received six (6) bids in
response to the Invitation to Bid. Bidders were required to provide
a minimum annual guarantee for each year of the five (5) year
contract with the high bidder having the opportunity to make the
first selection as to terminal counter space and rental car ready
return lot which is now being leased as blocks rather than
individual spaces. Each of the remaining bidders was able to select
their spaces according to their bids. The bid process will impact
the Airport budget positively by increasing revenues by $118,515.
Analysis:Alamo National provided a bid with a minimum annual guarantee
(MAG) of $194,000 for the first year, $209,000 for the second
year, $224,000 for year three, $239,000 for year four and
$254,000 for year five. They elected to keep the current Alamo
National counter and selected Block D in the rental car lot, with
42 ready return spaces.
Financial Impact:The agreement with Alamo National will generate the following
revenue streams for the airport: 1. MAG – $194,000 or 10% of
gross revenues, whichever is greater 2. Counter Space Terminal
Area – $782.00/month based on $39.10/sq. ft. on 240 sq. ft. 3.
Ready Return Area – $2,520/month for 42 spaces or $60/space per
month.
Alternatives:Deny Request
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
551000000-3492503 551000000-3492504 551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
INVITATION TO BID
Sealed bids will be received at this office on Friday, December 12, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-227 Rental Car Concession and Lease Agreements Augusta Regional Airport at
Bush Field
Augusta, Georgia (the City), on behalf of the Augusta Aviation Commission (AAC), which operates
Augusta Regional Airport at Bush Field (Airport), is currently seeking bids from experienced car rental
concessionaires who meet the minimum qualifications set forth in this ITB.
Bids shall be submitted at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department.
A Pre Bid/Telephone Conference will be held on Wednesday, November 19, 2014 @ 3:00 p.m. in
the Procurement Department, 530 Greene Street, Room 600A. The call-in telephone number for
teleconferencing is 1-888-567-1602 (U.S. & Canada) and 862-255-5346 (International). Call one of
the dial-in numbers at least five (5) minutes prior to the call.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 21, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for City funded
projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE
Program. Instead the City operates a Local Small Business Opportunity Program. However, for various
projects utilizing the expenditure of State or Federal funds, or concessions, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and
Federal laws.
No Bid may be withdrawn for a period of ninety (90) days after time has been called on the date of
opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that the acquisition of BID documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 30, November 6, 13, 2014
Metro Courier November 5, 2014
UNOFFICIAL
VENDORS
THE HERTZ
CORPORATION
(HERTZ)
3181 NORTH BAY
VILLAGE
BONIA SPRING, FL
34135
GSP
TRANSPORTATION
INC.
(DOLLAR & THRIFTY)
2429 SOUTH
HIGHWAY 14
GREER, SC 29650
AVIS BUDGET CAR
RENTAL, LLC
(BUDGET AND
ZIPCAR)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
AVIS BUDGET CAR
RENTAL, LLC
(AVIS AND PAYLESS)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ENTERPRISE RENT-A-
CAR)
101 BUSINESS PARK
BLVD. STE 1100
COLUMBIA, SC 29203
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ALMO RENT A CAR
AND NATIONAL CAR
RENTAL)
101 BUSINESS PARK
BLVD., STE 1100,
COLUMBIA, SC 29203
Attachment
B YES YES YES YES YES YES
E-Verify #274550 610946 32855 32855
46068 46068
Addendums
1-5 YES YES YES YES YES YES
SAVE Form YES YES YES YES YES YES
Bid
Bond YES YES YES YES YES YES
Bid
Price $1,235,000.00 $618,000.00 $951,459.00 $1,471,000.00 $751,000.00 $1,120,000.00
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 82
Mandatory Pre-proposal / Telephone Conference: 8
Total packages submitted: 6
Total Noncompliant: 0
Bid Opening
Bid Item #14-227 Rental Car Concession and Lease Agreements Augusta Regional
for Augusta, Georgia - Augusta Regional Airport Bush Field
Bid Due: Tuesday, December 30, 2014 @ 11:00 a.m.
ANNUAL MINIMUM GUARANTEE FOR THE 5-YEAR TERM:
Page 1 of 1
@
I Airportiona,l
(706) 798-3236 . (706) 798_155 I Aviation Way . Augusta, Georgia 30906 www.AugustaRegionalAi rport. com
March 5,2015
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street
Augusta, GA 30901
RE: Letter of Recommendation - Avis/payless
ITB rtem #14-227 - Rental Car concession & Lease Agreements
Dear Ms.
We received six (6) compliant responses to the invitation to bid on the six availableAirport Rental Car Concessions (lTB #14-227). After reviewing the Minimum AnnualGuarantees, Augusta Regional Airport recommends awarding onle of the concessions toAvis Budget Group d/b/a Avis payless.
Thank you for your assistance in this process. The Augusta Aviation Commissionapproves this Concession Agreement. If you have any questtns or require any additionalinformation, please do not hesitate to contact me.
Sincerely,
Augusta Aviation Commission
Augusta Regional Airport
'L$ idf;f; E ru 4:35
Phyllis Mills, Quality Assurance Analyst
Nancy Williams, Procurement Bid Management Specialist
Risa Bingham, CPA, Airport Finance Director
Roy A. Williams
Executive Director
C:
Public Service Committee Meeting
4/14/2015 1:00 PM
AVIS/PAYLESS RENT A CAR CONCESSION AGREEMENT
Department:Augusta Regional Airport
Caption:Consider approval of Avis/Payless Rent A Car Concession
Agreement as approved by the Augusta Aviation Commission at
their February 26, 2015 Meeting. Bid 14-227
Background:Historically, the airport has negotiated separate agreements with
each rental car company. In 2014, Airport staff went out for bid on
the car rental concessions to all companies at the same time. This
is the first time that the Airport has ever put the rental car
concessions out for bid. The Airport received six (6) bids in
response to the Invitation to Bid. Bidders were required to provide
a minimum annual guarantee for each year of the five (5) year
contract with the high bidder having the opportunity to make the
first selection as to terminal counter space and rental car ready
return lot which is now being leased as blocks rather than
individual spaces. Each of the remaining bidders was able to select
their spaces according to their bids. The bid process will impact
the Airport budget positively by increasing revenues by $118,515.
Analysis:Avis Payless was the high bidder with a minimum annual
guarantee (MAG) of $294,200 for each of the five (5) years. As
high bidder they elected to keep their current Avis/Budget counter
and selected Block B in the rental car lot, with 63 ready return
spaces.
Financial Impact:The agreement with Avis Payless will generate the following
revenue streams for the airport: 1. MAG – $294,200 or 10% of
gross revenues, whichever is greater 2. Counter Space Terminal
Area – $918.85/month based on $39.10/sq. ft. on 282 sq. ft. 3.
Ready Return Area – $3,780/month for 63 spaces or $60/space per
month.
Alternatives:Deny request.
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
551000000-3492503 551000000-3492504 551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
INVITATION TO BID
Sealed bids will be received at this office on Friday, December 12, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-227 Rental Car Concession and Lease Agreements Augusta Regional Airport at
Bush Field
Augusta, Georgia (the City), on behalf of the Augusta Aviation Commission (AAC), which operates
Augusta Regional Airport at Bush Field (Airport), is currently seeking bids from experienced car rental
concessionaires who meet the minimum qualifications set forth in this ITB.
Bids shall be submitted at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department.
A Pre Bid/Telephone Conference will be held on Wednesday, November 19, 2014 @ 3:00 p.m. in
the Procurement Department, 530 Greene Street, Room 600A. The call-in telephone number for
teleconferencing is 1-888-567-1602 (U.S. & Canada) and 862-255-5346 (International). Call one of
the dial-in numbers at least five (5) minutes prior to the call.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 21, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for City funded
projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE
Program. Instead the City operates a Local Small Business Opportunity Program. However, for various
projects utilizing the expenditure of State or Federal funds, or concessions, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and
Federal laws.
No Bid may be withdrawn for a period of ninety (90) days after time has been called on the date of
opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that the acquisition of BID documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 30, November 6, 13, 2014
Metro Courier November 5, 2014
UNOFFICIAL
VENDORS
THE HERTZ
CORPORATION
(HERTZ)
3181 NORTH BAY
VILLAGE
BONIA SPRING, FL
34135
GSP
TRANSPORTATION
INC.
(DOLLAR & THRIFTY)
2429 SOUTH
HIGHWAY 14
GREER, SC 29650
AVIS BUDGET CAR
RENTAL, LLC
(BUDGET AND
ZIPCAR)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
AVIS BUDGET CAR
RENTAL, LLC
(AVIS AND PAYLESS)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ENTERPRISE RENT-A-
CAR)
101 BUSINESS PARK
BLVD. STE 1100
COLUMBIA, SC 29203
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ALMO RENT A CAR
AND NATIONAL CAR
RENTAL)
101 BUSINESS PARK
BLVD., STE 1100,
COLUMBIA, SC 29203
Attachment
B YES YES YES YES YES YES
E-Verify #274550 610946 32855 32855
46068 46068
Addendums
1-5 YES YES YES YES YES YES
SAVE Form YES YES YES YES YES YES
Bid
Bond YES YES YES YES YES YES
Bid
Price $1,235,000.00 $618,000.00 $951,459.00 $1,471,000.00 $751,000.00 $1,120,000.00
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 82
Mandatory Pre-proposal / Telephone Conference: 8
Total packages submitted: 6
Total Noncompliant: 0
Bid Opening
Bid Item #14-227 Rental Car Concession and Lease Agreements Augusta Regional
for Augusta, Georgia - Augusta Regional Airport Bush Field
Bid Due: Tuesday, December 30, 2014 @ 11:00 a.m.
ANNUAL MINIMUM GUARANTEE FOR THE 5-YEAR TERM:
Page 1 of 1
(706) 798-3236 . (706) 798-15s I . 1501 Aviation way . Augusta, Georgia 30906 ' www.AugustaRegionalAirport com
March 5,2015
Ms. Geri Sams
Director of Procurement
Augusta Richmond CountY
530 Greene Street
Augusta, GA 30901
RE: Letter of Recommendation -BudgetlZipcar
ITB Item #14-227 - Rental car concession & Lease Agreements
Dear Ms. Sams:
We received six (6) compliant responses to the invitation to bid on the six available
Airport Rental ca, boncessions (ITB #14-227). After reviewing the Minimum Annual
Guarantees, Augusta Regional Airport recommends awarding one of the concessions to
Avis Budget Group d/b/a BudgetlZipcar.
Thank you for your assistance in this process. The Augusta Aviation Commission
upprou., this Concession Agreement. If you have any questions or require any additional
information, please do not hesitate to contact me'
Sincerely,
Augusta Aviation Commission
Augusta Regional AirPort" %
Roy A. Williams
Executive Director
'i5 itftft 6 r'ir 4:.3*I
C: Phyllis Mills, Quality Assurance Analyst
Nancy williams, Procurement Bid Management Specialist
Risa Bingham, CPA, Airport Finance Director
Public Service Committee Meeting
4/14/2015 1:00 PM
BUDGET/ZIPCAR CONCESSION AGREEMENT
Department:Augusta Regional Airport
Caption:Approve the Budget/Zipcar Concession Agreement as approved
by the Augusta Aviation Commission at their February 26, 2015
Meeting. Bid 14-227
Background:Historically, the airport has negotiated separate agreements with
each rental car company. In 2014, Airport staff went out for bid on
the car rental concessions to all companies at the same time. This
is the first time that the Airport has ever put the rental car
concessions out for bid. The Airport received six (6) bids in
response to the Invitation to Bid. Bidders were required to provide
a minimum annual guarantee for each year of the five (5) year
contract with the high bidder having the opportunity to make the
first selection as to terminal counter space and rental car ready
return lot which is now being leased as blocks rather than
individual spaces. Each of the remaining bidders was able to select
their spaces according to their bids. The bid process will impact
the Airport budget positively by increasing revenues by $118,515.
Analysis:Budget Zipcar provided a bid with a minimum annual guarantee
(MAG) of $178,381 for the first year, $184,146 for the second
year, $190,098 for year three, $196,244 for year four and
$202,590 for year five. They chose the former Ace/Payless
counter and selected Block C in the rental car lot, with 21 ready
return spaces.
Financial Impact:The agreement with Budget Zipcar will generate the following
revenue streams for the airport: 1. MAG – $178,381 or 10% of
gross revenues, whichever is greater 2. Counter Space Terminal
Area – $775.48/month based on $39.10/sq. ft. on 238 sq. ft. 3.
Ready Return Area – $1,260/month for 21 spaces or $60/space per
month.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551000000-3492503 551000000-3492504 551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Augusta Regional Airport Contract Modification # 2
Southeast Development Access Project 18 March 2015
_____________________________________________________________________________________________
Page Page 1 of 4
Augusta Regional Airport
Southeast Development Area Access Project
Contract Modification # 2
Owner: Augusta Regional Airport Date Initiated: 18 March 2015
Contractor: Beam’s Contracting Project #: 0733‐26
You are requested to perform the following described work upon receipt of an approved copy
of this document or as directed by the engineer:
Item
# Item Description Unit Previous
Quantity
Previous
Price
Previous
Total Cost
Revised
Quantity
Revised
Price
Revised Total
Cost
2 Performace Bonds and Labor &
Materials Payment Bonds LS 1 $45,220.00 $45,220.00 1 $63,460.11 $63,460.11
4 Engineer and Contractor Offices and
Staging Area LS 1 $68,227.00 $68,227.00 1 $68,909.00 $68,909.00
14 Clear/Grubb AC 30 $3,728.00 $111,840.00 30 $3,840.00 $115,200.00
15 Clear Existing Drainage Ditch AC 1 $3,728.00 $3,728.00 1 $3,840.00 $3,840.00
16 Unclassified Excavation CY 94,250 $4.41 $415,642.50 94,250 $4.50 $424,125.00
17 Subgrade Preparation SY 29,661 $1.03 $30,550.83 29,661 $1.06 $31,440.66
18 Cement Treated Base ‐ 8" depth SY 18,491 $12.71 $235,020.61 18,491 $13.32 $246,300.12
19 Cement Treated Base ‐ 6" depth SY 4,978 $14.26 $70,986.28 4,978 $14.72 $73,276.16
20 Portland Cement for Cement Treated
Base TON 884 $129.78 $114,725.52 884 $135.00 $119,340.00
21
Asph Conc 12.5mm SuperPave, GP 2
Only, Incl. Polymer‐Modified Bitum
Material & H Lime
TON 6,504 $88.29 $574,238.16 6,504 $90.41 $588,026.64
22 Asph Conc 19mm SuperPave, GP 2
Only, Incl. Bitum Material & H Lime TON 6,941 $80.78 $560,693.98 6,941 $83.22 $577,630.02
23 Bituminous Tack Coat GAL 4,438 $3.79 $16,820.02 4,438 $3.88 $17,219.44
24 6" Depth Graded Aggregate ‐ incl
material SY 1,802 $6.57 $11,839.14 1,802 $7.03 $12,668.06
25 18" Reinforced Concrete Pipe, Class III LF 1,051 $36.77 $38,645.27 1,051 $37.80 $39,727.80
26 30" Reinforced Concrete Pipe, Class III LF 50 $61.15 $3,057.50 50 $62.75 $3,137.50
27 36" Reinforced Concrete Pipe, Class III LF 2,710 $70.17 $190,160.70 2,710 $71.87 $194,767.70
28 42" Reinforced Concrete Pipe, Class III LF 108 $90.82 $9,808.56 108 $91.96 $9,931.68
30 84" Reinfoced Concrete Pipe, Class IV LF 146 $273.32 $39,904.72 146 $296.85 $43,340.10
31 Type I Trapezoidal Concrete Paved
Ditch LF 1,581 $100.26 $158,511.06 1,581 $109.90 $173,751.90
32 Concrete Paved Low‐flow Channel LF 260 $31.25 $8,125.00 260 $34.00 $8,840.00
32A 24" Reinforced Concrete Pipe, Class III LF 29 $41.60 $1,206.40 29 $42.35 $1,228.15
33 Precast Storm Sewer Manhole
Structure ‐ STD 1011A VF 18 $392.34 $7,062.12 18 $398.75 $7,177.50
Augusta Regional Airport Contract Modification # 2
Southeast Development Access Project 18 March 2015
_____________________________________________________________________________________________
Page Page 2 of 4
34 Ditch Drop Inlet Structure VF 105 $378.23 $39,714.15 105 $391.47 $41,104.35
35 Curb Inlet VF 10 $545.65 $5,456.50 10 $562.02 $5,620.20
37 Tapered Headwall ‐ 18" dia. EA 2 $849.41 $1,698.82 2 $883.40 $1,766.80
38 Tapered Headwall ‐ 18" dia. ‐
Modified with Trash Rack EA 1 $2,135.00 $2,135.00 1 $2,199.05 $2,199.05
39 Tapered Headwall ‐ 36" dia. EA 5 $2,148.90 $10,744.50 5 $2,213.40 $11,067.00
40 Tapered Outlet Headwall ‐ 42" dia. EA 1 $2,488.00 $2,488.00 1 $2,637.28 $2,637.28
42 Tapered Headwall ‐ 84" dia. EA 2 $12,175.00 $24,350.00 2 $13,127.80 $26,255.60
43 Pond Outlet Control Structure EA 1 $5,328.00 $5,328.00 1 $5,490.60 $5,490.60
44 Standard Frame and Cover EA 2 $283.70 $567.40 2 $297.90 $595.80
45 Fabricated Safety Grate for Ditch
Drop Inlets EA 18 $2,497.00 $44,946.00 18 $2,660.00 $47,880.00
45A Safety End Section ‐ Concrete ‐ 24"
Dia. EA 2 $930.75 $1,861.50 2 $980.30 $1,960.60
46 7' High Security Fence w/ Barbed
Wire and Mow Guard LF 1,830 $50.74 $92,854.20 1,830 $52.80 $96,624.00
47 12' Manual Swing Gate EA 1 $1,200.00 $1,200.00 1 $1,260.00 $1,260.00
48 24' Manual Swing Gate EA 1 $2,293.00 $2,293.00 1 $2,400.00 $2,400.00
49A Guardrail, type W LF 250 $28.00 $7,000.00 250 $31.60 $7,900.00
49B Guardrail anchorage, type 1 EA 1 $950.00 $950.00 1 $1,140.00 $1,140.00
49C Guardrail anchorage, type 12 EA 1 $2,100.00 $2,100.00 1 $2,373.00 $2,373.00
50 30" Type 7 Curb and Gutter LF 2,530 $17.62 $44,578.60 2,530 $18.25 $46,172.50
51 Type 7 Integral Reinforced Concrete
Median Islands SY 49 $66.85 $3,275.65 49 $68.45 $3,354.05
52 4" Concrete Pavement, incl. base SY 130 $52.80 $6,864.00 130 $53.75 $6,987.50
53 5" Reinforced Concrete Apron for
Headwalls, incl. base SY 31 $61.62 $1,910.22 31 $63.70 $1,974.70
54 Reinforced Concrete Pipe Collar EA 2 $2,478.00 $4,956.00 2 $2,520.00 $5,040.00
55 4W‐6" Concrete Encased Conduit LF 470 $21.00 $9,870.00 470 $21.75 $10,222.50
56 1W‐4" Concrete Encased Conduit LF 1,105 $16.00 $17,680.00 1,105 $16.75 $18,508.75
57 Encasement Pipe ‐ 12" LF 0 $109.83 $0.00 0 $112.35 $0.00
57A Encasement pipe ‐ 16" diameter LF 0 $114.00 $0.00 0 $118.30 $0.00
58B
Wet tap new 12" line to existing 16"
diameter main ‐ including tapping
valve and sleeve
EA 1 $14,538.00 $14,538.00 0 $14,538.00 $0.00
59A 6" Water line ‐ DIP LF 20 $33.00 $660.00 0 $33.00 $0.00
59B 12" water line ‐ DIP LF 80 $68.00 $5,440.00 0 $68.00 $0.00
60 Fire Hydrant Assembly EA 1 $3,625.00 $3,625.00 0 $3,625.00 $0.00
61C 6" Gate valve EA 1 $934.00 $934.00 0 $934.00 $0.00
Augusta Regional Airport Contract Modification # 2
Southeast Development Access Project 18 March 2015
_____________________________________________________________________________________________
Page Page 3 of 4
61F 12" gate valve EA 1 $2,200.00 $2,200.00 0 $2,200.00 $0.00
75A Water Quality Inspections EA 0 $0.00 $0.00 6 $830.00 $4,980.00
75B Water Quality Monitoring and
Sampling EA 0 $0.00 $0.00 90 $365.00 $32,850.00
76 Silt Fence LF 10,000 $2.84 $28,400.00 10000 $2.94 $29,400.00
76A Silt fence (Sd1‐1C) LF 3,000 $4.20 $12,600.00 4100 $4.29 $17,589.00
77 Construction Entrance EA 1 $1,460.00 $1,460.00 1 $1,584.00 $1,584.00
79 Outlet Protection SY 616 $37.40 $23,038.40 616 $39.15 $24,116.40
79D Slotted board retrofit (Rt‐B) EA 1 $2,491.00 $2,491.00 0 $2,491.00 $0.00
79F Erosion control matting and blankets SY 10,000 $4.05 $40,500.00 10000 $4.16 $41,600.00
79G Floating Surface Skimmer EA 0 $0.00 $0.00 1 $6,380.00 $6,380.00
Total: $3,186,721.31 $3,332,371.22
*NOTE: Quantity adjustments for existing contract pay items will be made at contract unit
prices. All other costs are considered incidental to this contact modification and will not be
measured.
Total Contract Amount
Original contract total: $4,035,194.91
Contract modification # 1 total: ‐$387,172.56
This contract modification total: $145,649.91
Revised contract total: $3,793,672.26
Total Contract Time
Original contract time: 160 calendar days
Changes to contract time from contract
modification # 1: 0 calendar days
Changes to contract time from this contract
modification: 0 calendar days
Revised contract time total: 160 calendar days
This document shall become an amendment to the contract and all provisions of the contract
will apply.
JUSTIFICATION FOR CHANGE
1. Brief description and reasons for the proposed contract changes:
Augusta Regional Airport Contract Modification # 2
Southeast Development Access Project 18 March 2015
_____________________________________________________________________________________________
Page Page 4 of 4
Items 2, 4, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 30, 31, 32, 32A, 33, 34, 35,
37, 38, 39, 40, 42, 43, 44, 45, 45A, 46, 47, 48, 49A, 49B, 49C, 50, 51, 52, 53, 54, 55, 56, 57, 57A,
76, 76A, 77, 79, and 79F are adjusted due to appreciation in materials, labor, overhead, and / or
taxes between the bid date and NTP. Items 58B, 59A, 59B, 60, 61C, and 61F are deleted due to
changes in the utility plan.
Augusta Regional Airport Southeast Development Area
Access Project Contract Modification # 2
Recommended by:
Campbell & Paris Engineers Date
Accepted by:
Beam’s Contracting Date
Approved by:
Augusta Regional Airport Date
Approved by:
City of Augusta Date
Public Service Committee Meeting
4/14/2015 1:00 PM
CONTRACT MODIFICATION #2 – BEAMS CONTRACTING INC - SOUTHEAST DEVELOPMENT
AREA ACCESS PROJECT
Department:Augusta Regional Airport
Caption:Approve Change Modification #2 with Beams Contracting Inc. for
the Augusta Regional Airport's Southeast Development Area
Access Project as approved by the Augusta Aviation Commission
at their March 26, 2015 Meeting.
Background:The project consists of constructing a new roadway and utility
corridor to the Airport’s midfield in order to facilitate aviation
related development. A portion of this roadway includes the
General Perry Smith Parkway. On September 24, 2012, a
construction contract with Beam’s Contracting, Inc. was executed
in the amount of $4,035,194.91. The contract was modified after
incorporating considerable comments from County, State and
Federal regulatory agencies. The resulting deductive contract
modification included a scope reduction and cost adjustments due
to appreciation in materials, labor, overhead and taxes. The project
had been further delayed due to environmental concerns about the
impact of a major industrial development in the area. All required
investigations and mitigations are underway and the Airport has
been cleared to construct the road.
Analysis:This contract modification compensates the contractor for cost
escalations and additional water quality inspections. The
escalation costs are approximately a three percent (3%) increase.
The costs have been reviewed by the Airport’s engineering
consultant and found to be reasonable. The project is funded by
SPLOST and is within budget. Original Contract $4,035,194.91
Contract Modification #1 -$387,172.56 Contract Modification #2
$145,649.91 Revised Contract Total $3,793,672.26 The contract
time of 160 calendar days is unchanged.
Financial Impact:Original Contract $4,035,194.91 Contract Modification #1 -
$387,172.56 Contract Modification #2 $145,649.91 Revised
Contract Total $3,793,672.26
Alternatives:Deny request.
Recommendation:Approve Contract Modification #2 to the Beams Contracting Inc -
Southeast Development Area Access Project.
Funds are Available
in the Following
Accounts:
328081130-5412110/210351001-5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
INVITATION TO BID
Sealed bids will be received at this office on Friday, December 12, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-227 Rental Car Concession and Lease Agreements Augusta Regional Airport at
Bush Field
Augusta, Georgia (the City), on behalf of the Augusta Aviation Commission (AAC), which operates
Augusta Regional Airport at Bush Field (Airport), is currently seeking bids from experienced car rental
concessionaires who meet the minimum qualifications set forth in this ITB.
Bids shall be submitted at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department.
A Pre Bid/Telephone Conference will be held on Wednesday, November 19, 2014 @ 3:00 p.m. in
the Procurement Department, 530 Greene Street, Room 600A. The call-in telephone number for
teleconferencing is 1-888-567-1602 (U.S. & Canada) and 862-255-5346 (International). Call one of
the dial-in numbers at least five (5) minutes prior to the call.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 21, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for City funded
projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE
Program. Instead the City operates a Local Small Business Opportunity Program. However, for various
projects utilizing the expenditure of State or Federal funds, or concessions, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and
Federal laws.
No Bid may be withdrawn for a period of ninety (90) days after time has been called on the date of
opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that the acquisition of BID documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 30, November 6, 13, 2014
Metro Courier November 5, 2014
UNOFFICIAL
VENDORS
THE HERTZ
CORPORATION
(HERTZ)
3181 NORTH BAY
VILLAGE
BONIA SPRING, FL
34135
GSP
TRANSPORTATION
INC.
(DOLLAR & THRIFTY)
2429 SOUTH
HIGHWAY 14
GREER, SC 29650
AVIS BUDGET CAR
RENTAL, LLC
(BUDGET AND
ZIPCAR)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
AVIS BUDGET CAR
RENTAL, LLC
(AVIS AND PAYLESS)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ENTERPRISE RENT-A-
CAR)
101 BUSINESS PARK
BLVD. STE 1100
COLUMBIA, SC 29203
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ALMO RENT A CAR
AND NATIONAL CAR
RENTAL)
101 BUSINESS PARK
BLVD., STE 1100,
COLUMBIA, SC 29203
Attachment
B YES YES YES YES YES YES
E-Verify #274550 610946 32855 32855
46068 46068
Addendums
1-5 YES YES YES YES YES YES
SAVE Form YES YES YES YES YES YES
Bid
Bond YES YES YES YES YES YES
Bid
Price $1,235,000.00 $618,000.00 $951,459.00 $1,471,000.00 $751,000.00 $1,120,000.00
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 82
Mandatory Pre-proposal / Telephone Conference: 8
Total packages submitted: 6
Total Noncompliant: 0
Bid Opening
Bid Item #14-227 Rental Car Concession and Lease Agreements Augusta Regional
for Augusta, Georgia - Augusta Regional Airport Bush Field
Bid Due: Tuesday, December 30, 2014 @ 11:00 a.m.
ANNUAL MINIMUM GUARANTEE FOR THE 5-YEAR TERM:
Page 1 of 1
ra{40
Regional Airport
(106)798-3236 . (706) 798-1551 . 1501 Aviation way . Augusta, Georgia 30906 .
March 5,2015
Ms. Geri Sams
Director of Procurement
Augusta fuchmond County
530 Greene Street
Augusta, GA 30901
www.AugustaRegi onalAirport.com
RE: Letter of Recommendation - Enterprise
ITB Item #14-227 - Rental car concession & Lease Agreements
Dear Ms. Sams:
We received six (6) compliant responses to the invitation to bid on the six availableAirport Rental Car Concessions (ITB #14-227). After reviewing the Minimum Annual
Guarantees, Augusta Regional Airport recommends awarding o; of the concessions toEnterprise Leasing Company d/b/a Enterprise.
Thank you for your assistance in this process. The Augusta Aviation Commissionapproves this Concession Agreement. If you have any questi,ons or require any additionalinformation, please do not hesitate to contact me.
Sincerely,
Augusta Aviation Commission
Augusta Regional Airport
':.5 $!*H E r,i,i4:3"*
Phyllis Mills, Quality Assurance Analyst
Nancy Williams, Procurement Bid Management Specialist
Risa Bingham, CPA, Airport Finance Director
Roy A. Will-rams
Executive Director
C:
Public Service Committee Meeting
4/14/2015 1:00 PM
ENTERPRISE CONCESSION AGREEMENT
Department:Augusta Regional Airport
Caption:Approve the Enterprise Concession Agreement as approved by the
Augusta Aviation Commission at their February 26, 2015
Meeting. Bid 14-227
Background:Historically, the airport has negotiated separate agreements with
each rental car company. In 2014, Airport staff went out for bid on
the car rental concessions to all companies at the same time. This
is the first time that the Airport has ever put the rental car
concessions out for bid. The Airport received six (6) bids in
response to the Invitation to Bid. Bidders were required to provide
a minimum annual guarantee for each year of the five (5) year
contract with the high bidder having the opportunity to make the
first selection as to terminal counter space and rental car ready
return lot which is now being leased as blocks rather than
individual spaces. Each of the remaining bidders was able to select
their spaces according to their bids. The bid process will impact
the Airport budget positively by increasing revenues by $118,515.
Analysis:Enterprise provided a bid with a minimum annual guarantee
(MAG) of $130,000 for the first year, $140,100 for the second
year, $150,200 for year three, $160,300 for year four and
$170,400 for year five. They elected to keep the current Enterprise
counter and selected Block E in the rental car lot, with 21 ready
return spaces.
Financial Impact:The agreement with Enterprise will generate the following
revenue streams for the airport: 1. MAG – $130,000 or 10% of
gross revenues, whichever is greater 2. Counter Space Terminal
Area – $775.48/month based on $39.10/sq. ft. on 238 sq. ft. 3.
Ready Return Area – $1,260/month for 21 spaces or $60/space per
month.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551000000-3492503 551000000-3492504 551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
INVITATION TO BID
Sealed bids will be received at this office on Friday, December 12, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-227 Rental Car Concession and Lease Agreements Augusta Regional Airport at
Bush Field
Augusta, Georgia (the City), on behalf of the Augusta Aviation Commission (AAC), which operates
Augusta Regional Airport at Bush Field (Airport), is currently seeking bids from experienced car rental
concessionaires who meet the minimum qualifications set forth in this ITB.
Bids shall be submitted at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department.
A Pre Bid/Telephone Conference will be held on Wednesday, November 19, 2014 @ 3:00 p.m. in
the Procurement Department, 530 Greene Street, Room 600A. The call-in telephone number for
teleconferencing is 1-888-567-1602 (U.S. & Canada) and 862-255-5346 (International). Call one of
the dial-in numbers at least five (5) minutes prior to the call.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 21, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for City funded
projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE
Program. Instead the City operates a Local Small Business Opportunity Program. However, for various
projects utilizing the expenditure of State or Federal funds, or concessions, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and
Federal laws.
No Bid may be withdrawn for a period of ninety (90) days after time has been called on the date of
opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that the acquisition of BID documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 30, November 6, 13, 2014
Metro Courier November 5, 2014
UNOFFICIAL
VENDORS
THE HERTZ
CORPORATION
(HERTZ)
3181 NORTH BAY
VILLAGE
BONIA SPRING, FL
34135
GSP
TRANSPORTATION
INC.
(DOLLAR & THRIFTY)
2429 SOUTH
HIGHWAY 14
GREER, SC 29650
AVIS BUDGET CAR
RENTAL, LLC
(BUDGET AND
ZIPCAR)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
AVIS BUDGET CAR
RENTAL, LLC
(AVIS AND PAYLESS)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ENTERPRISE RENT-A-
CAR)
101 BUSINESS PARK
BLVD. STE 1100
COLUMBIA, SC 29203
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ALMO RENT A CAR
AND NATIONAL CAR
RENTAL)
101 BUSINESS PARK
BLVD., STE 1100,
COLUMBIA, SC 29203
Attachment
B YES YES YES YES YES YES
E-Verify #274550 610946 32855 32855
46068 46068
Addendums
1-5 YES YES YES YES YES YES
SAVE Form YES YES YES YES YES YES
Bid
Bond YES YES YES YES YES YES
Bid
Price $1,235,000.00 $618,000.00 $951,459.00 $1,471,000.00 $751,000.00 $1,120,000.00
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 82
Mandatory Pre-proposal / Telephone Conference: 8
Total packages submitted: 6
Total Noncompliant: 0
Bid Opening
Bid Item #14-227 Rental Car Concession and Lease Agreements Augusta Regional
for Augusta, Georgia - Augusta Regional Airport Bush Field
Bid Due: Tuesday, December 30, 2014 @ 11:00 a.m.
ANNUAL MINIMUM GUARANTEE FOR THE 5-YEAR TERM:
Page 1 of 1
qD
Regional Airport
(706)798-3236. (706) 798-1551 . l50lAviationWay. Augusta,Georgia30906. www.AugustaRegionalAirport.com
March 5,2015
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street
Augusta, GA 30901
RE: Letter of Recommendation -HertzITB Item #14-227 - Rental Car Concession & Lease Agreements
Dear Ms. Sams:
We received six (6) compliant responses to the invitation to bid on the six available
Airport Rental Car Concessions (ITB #14-227). After reviewing the Minimum Annual
Guarantees, Augusta Regional Airport recommends awarding one of the concessions to
Hertz.
Thank you for your assistance in this process. The Augusta Aviation Commission
approves this Concession Agreement. If you have any questions or require any additional
information, please do not hesitate to contact me.
Sincerely,
Augusta Aviation Commission
Augusta Regional Airport
'i.5 rii*E E rH 4;84Executive Director
C: Phyllis Mills, Quality Assurance Analyst
Nancy Williams, Procurement Bid Management Specialist
Risa Bingham, CPA, Airport Finance Director
Public Service Committee Meeting
4/14/2015 1:00 PM
HERTZ CONCESSION AGREEMENT
Department:Augusta Regional Airport
Caption:Approve the Hertz Concession Agreement as approved by the
Augusta Aviation Commission at their February 26, 2015
Meeting. Bid 14-227
Background:Historically, the airport has negotiated separate agreements with
each rental car company. In 2014, Airport staff went out for bid on
the car rental concessions to all companies at the same time. This
is the first time that the Airport has ever put the rental car
concessions out for bid. The Airport received six (6) bids in
response to the Invitation to Bid. Bidders were required to provide
a minimum annual guarantee for each year of the five (5) year
contract with the high bidder having the opportunity to make the
first selection as to terminal counter space and rental car ready
return lot which is now being leased as blocks rather than
individual spaces. Each of the remaining bidders was able to select
their spaces according to their bids. The bid process will impact
the Airport budget positively by increasing revenues by $118,515.
Analysis:Hertz provided a bid with a minimum annual guarantee (MAG) of
$235,300 for the first year, $241,000 for the second year,
$246,900 for year three, $252,800 for year four and $259,000 for
year five. They elected to keep the current Hertz counter and
selected Block A in the rental car lot, with 42 ready return spaces.
Financial Impact:The agreement with Hertz will generate the following revenue
streams for the airport: 1. MAG – $235,300 or 10% of gross
revenues, whichever is greater 2. Counter Space Terminal Area –
$889.52/month based on $39.10/sq. ft. on 273 sq. ft. 3. Ready
Return Area – $2,520/month for 42 spaces or $60/space per
month.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551000000-3492503 551000000-3492504 551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office on Thursday, January 22, 2015 @ 3:00 p.m. for furnishing: Bid Item 14-241 Miscellaneous Landscaping Improvements for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 600A, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $60.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, December 11, 2014. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Wednesday, January 7, 2015 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 600A with a mandatory site visit to follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January 9,
2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 11, 18, 25, 2014 January 1, 2015
Metro Courier December 17, 2014
Revised: 8/15/2011
UNOFFICIAL
VENDORS AUGUSTA LAWN AND TURF
3618 PHILLIPS DRIVE
MARTINEZ, GA 30907
DALZELL DESIGN
LANDSCAPING
175 SWEETWATER ROAD
NORTH AUGUSTA, SC
29860
COLD CREEK
NURSERIES
398 HITCHCOCK
PARKWAY
AIKEN, SC 29801
Attachment B
YES
YES
YES
E-Verify #202665 594253 190943
Addendum 1 YES YES YES
Bid Bond YES YES YES
SAVE Form YES YES YES
Bid
Price $289,740.00 $184,009.50 Non-responsive
Total Number Specifications Mailed Out: 36
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 139
Mandatory Pre-proposal/Telephone Conference Attendees: 4
Total packages submitted: 3
Total Noncompliant: 0
MISCELLANEOUS LANDSCAPING IMPROVEMENTS
The following venodr submitted a statement of "No Bid":
HUDSON LANDSCAPE / P. O. BOX 212477 / AUGUSTA, GA 30917
Bid Opening
Bid Item #14-241
Miscellaneous Landscaping Improvements
for Augusta, Georgia - Augusta Regional Airport
Bid Due: Thursday, January 22, 2015 @ 3:00 P.M.
Page 1 of 1
'(rlhrqD
Regional Airport
(706)798-3236 . (706) 798-1551 . 1501 Aviation Way . Augusta, Georgia 30906 . www.AugustaRegionalAirport.com
February 20,2015 '15 Ff* Efi rrr,{ S:tS
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street
Augusta, GA 30901
RE: Letter of Recommendation - Dalzelling Design Landscapingr lnc.
Bid Item 14-241- Miscellaneous Landscaping Improvements Project
Augusta Regional Airport
Dear Ms. Sams:
The Airport received two (2) compliant responses, Augusta Lawn and Turf and
Dalzelling Design Landscaping to the solicitation regarding the airport's Miscellaneous
Landscaping Improvements Project. Dalzelling Design Landscaping, Inc. was the
apparent low bidder with a bid amount of $184,009.50. Augusta Regional Airport
recommends awarding the bid and contract to Dalzelling Design Landscaping, Inc.
This contractor will be able to maintain the consistency with the current landscaping and
desires of the Airport and the Augusta Aviation Commission. Please feel free to contact
me with anything that will help expedite this process and make it easier for everyone.
Sincerely,
Augusta Aviation Commission
Augusta Regional Airport
@4
Roy A. Williams
Executive Director
Phyllis Mills, Quality Assurance Analyst
Danell White, Bids & Contract Specialist
Clarence Fennell, Director of Engineering
C:
Public Service Committee Meeting
4/14/2015 1:00 PM
MISCELLANEOUS LANDSCAPING IMPROVEMENTS PROJECT AT AUGUSTA REGIONAL
AIRPORT
Department:Augusta Regional Airport
Caption:Approve the selection of and contract with Dalzelling Design
Landscaping, Inc. for miscellaneous landscaping projects at
Augusta Regional Airport as approved by the Augusta Aviation
Commission at their February 26, 2015 meeting. Bid 14-241
Background:In an effort to improve the appearance of the Airport entrances,
the Airport intends to complete work on the landscaped beds
located at the North and Main Entrances and a bed located east of
the Main Entrance, between the entrance road and the large flag
(just west of the long term parking lot). The Augusta Aviation
Commission through the County Procurement Department issued
a Request For Bids (RFB) for a Contractor to perform the tasks
required by the design documents. As a result, two (2) compliant
bids were received. Dalzelling Design Landscaping, Inc. -
$184,009.50 (Low Bidder)Augusta Lawn and Turf, Inc. -
$289,740.00
Analysis:In reviewing the bids, it was determined that Dalzelling Design
Landscaping, Inc. was the lowest, responsible and responsive
bidder . County Procurement has reviewed the information
provided at the bid opening and found the information provided to
be complete. Dalzelling Design Landscaping, Inc. has completed
several similar airport projects on time and within budget. A
contract has been drafted to include all terms and conditions of the
scope of work to be performed by Dalzelling Design Landscaping,
Inc.
Financial Impact:The project, in an amount not to exceed $184,009.50, is being
funded by Customer Facility Charges
Alternatives:Deny request.
Recommendation:Approve the selection of and contract with Dalzelling Design
Landscaping, Inc. at a cost not to exceed $184,009.50 for
miscellaneous landscaping improvements.
Funds are Available
in the Following
Accounts:
551-08-1201/5412120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
INVITATION TO BID
Sealed bids will be received at this office on Friday, December 12, 2014 @ 11:00 a.m. for furnishing: Bid Item 14-227 Rental Car Concession and Lease Agreements Augusta Regional Airport at
Bush Field
Augusta, Georgia (the City), on behalf of the Augusta Aviation Commission (AAC), which operates
Augusta Regional Airport at Bush Field (Airport), is currently seeking bids from experienced car rental
concessionaires who meet the minimum qualifications set forth in this ITB.
Bids shall be submitted at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 600A
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 600A, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department.
A Pre Bid/Telephone Conference will be held on Wednesday, November 19, 2014 @ 3:00 p.m. in
the Procurement Department, 530 Greene Street, Room 600A. The call-in telephone number for
teleconferencing is 1-888-567-1602 (U.S. & Canada) and 862-255-5346 (International). Call one of
the dial-in numbers at least five (5) minutes prior to the call.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 21, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for City funded
projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE
Program. Instead the City operates a Local Small Business Opportunity Program. However, for various
projects utilizing the expenditure of State or Federal funds, or concessions, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and
Federal laws.
No Bid may be withdrawn for a period of ninety (90) days after time has been called on the date of
opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that the acquisition of BID documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 30, November 6, 13, 2014
Metro Courier November 5, 2014
UNOFFICIAL
VENDORS
THE HERTZ
CORPORATION
(HERTZ)
3181 NORTH BAY
VILLAGE
BONIA SPRING, FL
34135
GSP
TRANSPORTATION
INC.
(DOLLAR & THRIFTY)
2429 SOUTH
HIGHWAY 14
GREER, SC 29650
AVIS BUDGET CAR
RENTAL, LLC
(BUDGET AND
ZIPCAR)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
AVIS BUDGET CAR
RENTAL, LLC
(AVIS AND PAYLESS)
6 SYLVAN WAY
PARSIPPANY, NJ
07054
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ENTERPRISE RENT-A-
CAR)
101 BUSINESS PARK
BLVD. STE 1100
COLUMBIA, SC 29203
ENTERPRISE
LEASING COMPANY-
SOUTHEAST LLC
(ALMO RENT A CAR
AND NATIONAL CAR
RENTAL)
101 BUSINESS PARK
BLVD., STE 1100,
COLUMBIA, SC 29203
Attachment
B YES YES YES YES YES YES
E-Verify #274550 610946 32855 32855
46068 46068
Addendums
1-5 YES YES YES YES YES YES
SAVE Form YES YES YES YES YES YES
Bid
Bond YES YES YES YES YES YES
Bid
Price $1,235,000.00 $618,000.00 $951,459.00 $1,471,000.00 $751,000.00 $1,120,000.00
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 82
Mandatory Pre-proposal / Telephone Conference: 8
Total packages submitted: 6
Total Noncompliant: 0
Bid Opening
Bid Item #14-227 Rental Car Concession and Lease Agreements Augusta Regional
for Augusta, Georgia - Augusta Regional Airport Bush Field
Bid Due: Tuesday, December 30, 2014 @ 11:00 a.m.
ANNUAL MINIMUM GUARANTEE FOR THE 5-YEAR TERM:
Page 1 of 1
qD
Regional Airport
(706)798-3236' (706) 798-1551 ' l50l AviationWay . Augusta,Georgia30906 . www.AugustaRegionatAirport.com
March 5,2015
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street
Augusta, GA 30901
RE: Letter of Recommendation - Thrifty/Dollar
ITB Item #14-227 - Rental Car Concession & Lease Agreements
Dear Ms. Sams:
We received six (6) compliant responses to the invitation to bid on the six available
Airport Rental Car Concessions (ITB #14-227). After reviewing the Minimum Annual
Guarantees, Augusta Regional Airport recommends awarding one of the concessions to
GSP Transportation d/b/a Thrifty Dollar.
Thank you for your assistance in this process. The Augusta Aviation Commission
approves this Concession Agreement. If you have any questions or require any additional
information, please do not hesitate to contact me.
Sincerely,
Augusta Aviation Commission
Augusta Regional Airport
Roy A:illiams
DirectorExecutive
Phyllis Mills, Quality Assurance Analyst
Nancy Williams, Procurement Bid Management Specialist
Risa Bingham, CPA, Airport Finance Director
C:'i5 &i*ft E ru {:.}*?
Public Service Committee Meeting
4/14/2015 1:00 PM
THRIFTY RENT A CAR CONCESSION AGREEMENT
Department:Augusta Regional Airport
Caption:Approve the Thrifty Rent A Car Concession Agreement as
approved by the Augusta Commission at their February 26, 2015
Meeting. Bid 14-227
Background:Historically, the airport has negotiated separate agreements with
each rental car company. In 2014, Airport staff went out for bid on
the car rental concessions to all companies at the same time. This
is the first time that the Airport has ever put the rental car
concessions out for bid. The Airport received six (6) bids in
response to the Invitation to Bid. Bidders were required to provide
a minimum annual guarantee for each year of the five (5) year
contract with the high bidder having the opportunity to make the
first selection as to terminal counter space and rental car ready
return lot which is now being leased as blocks rather than
individual spaces. Each of the remaining bidders was able to select
their spaces according to their bids. The bid process will impact
the Airport budget positively by increasing revenues by $118,515.
Analysis:Thrifty provided a bid with a minimum annual guarantee (MAG)
of $123,600 for each of the five (5) years. They elected to keep
their current Thrifty counter and selected Block F in the rental car
lot, with 19 ready return spaces.
Financial Impact:The agreement with Thrifty will generate the following revenue
streams for the airport: 1. MAG – $123,600 or 10% of gross
revenues, whichever is greater 2. Counter Space Terminal Area –
$782.00/month based on $39.10/sq. ft. on 240 sq. ft. 3. Ready
Return Area – $1,140/month for 19 spaces or $60/space per
month.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551000000-3492503 551000000-3492504 551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Service Committee Meeting
4/14/2015 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on March 10, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: