HomeMy WebLinkAbout2022-10-11-Meeting Minutes Public Safety Committee Meeting Commission Chamber - 10/11/2022
ATTENDANCE:
Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett,
members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Motion to amend the FY2022 Adopted Budget to accept a $20,000.00 lump sum award from SUGA
Education, Training & Development, Inc. for staff software training.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Brandon
Garrett
Commissioner Bobby
Williams Passes
2. Motion to approve ARP Funds in the amount of $6,931,618 for the purchase of 2022 and 2023
replacement fire apparatus and light vehicles and additional funding for air light support unit approved in
2022 budget. (Referred from October 4 Commission Meeting)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve giving the Fire Chief
an allocation of $3 million dollars. Mr.
Clarke votes No.
Motion Passes 3-1.
Commissioner
Bobby Williams
Commissioner
Brandon Garrett Passes
3. Discuss the maintenance of Engine Co Fire Station #7 on Central Avenue. (Requested by
Commissioner Catherine McKnight)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve receiving this
item as information.
Motion Passes 4-0.
Commissioner
Brandon Garrett
Commissioner Dennis
Williams Passes
4.
The Richmond County Juvenile Court is proposing to accept $100,000 awarded by the Criminal Justice
Coordinating Council for the continuation of the VOCA grant for juveniles.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Brandon
Garrett
Commissioner Bobby
Williams Passes
5. Motion to accept funds from FY 2121 FEMA Staffing for Adequate Fire and Emergency Response
(SAFER) in the amount of $4,928,040.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Bobby
Williams
Commissioner Dennis
Williams Passes
6. Motion to approve the minutes of the Public Safety Committee held on September 27, 2022. Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Brandon
Garrett
Commissioner Bobby
Williams Passes
7. Motion to approve the purchase of SCBA air packs as a sole source from Vallen for the Augusta Fire
Department with SPLOST 8 funds.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Brandon
Garrett
Commissioner Bobby
Williams Passes
www.augustaga.gov
Public Safety Committee Meeting
10/11/2022 1:20 PM
Attendance 10/11/22
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
I N FORMATION TECHNOTOGY
Tameka Allen
Chief Information Offi cer
Reggie Horne
Deputy Chief Information Officer
Ms. Takiyah A. Douse,l Administrator
Ms. Tameka Allen,
September 13,
Request for Approval - SUGA Education $20,000 Grant
Gary Hewett
Deputy Chief Information Officer
To:
From:
Date:
Subject:
Information Technology has been selected to receive a $20,000.00 grant from SUGA Education,
Training & Development, Inc. to be used for the purpose of Staff Training and Development on the
Central Square Financial Enterprise application. This grant application was approved as PR000378.
Augusta-Richmond County currently uses Central Square as our Financial/ERP system and Cognos as
our primary tool for custom financial reporting. Unfortunately, few staff across the government are
currently using Cognos effectively. Information Technology conducted a cross-department survey in
spring 2022 about financial reporting needs. Training was identified as the #l need across the City, and
these funds will be used towards that purpose.
I have attached the award notification letter for your review.
I am requesting that you approve the receipt of these funds for the purposes stated above. Following
your approval, we will create an agenda item to request approval the updated adopted budget that
results from the receipt of this grant.
Thank you in advance for your consideration and response.
Approve/Deny:Date: Qlralea
Ms. Takiyah Douse, Interim Administratorlq
Attachment - Award Notification Letter
Information Technology
535 Telfair Street, Building 2000
August4 GA 30901
(7 06) 821 -2522 - FAX (7 06) 821-2530
www.AugustaGa.gov
SUGA Education
Training & Development, lnc.
P.O. Box 171028
Austin, Texas 78717
September 8,2022
Dear Mattie Sue Stevens,
The SUGA Board of Directors is excited to provide an award of $20,000 for the development
and training of your staff.
To receive the funding the SUGA Board of Directors requires the following items from your
organization.
o A letter to the SUGA Board of Directors on official agency letterhead e-mailed to
jose.palacios@sugainc.org which includes:
o A section authorizing receipt of funds by your organization from SUGA.
o Contact information including job title and mailing address for the person
responsible to receive the payment from SUGA.
o An attached W9 Form for your organization.
. Your signature below affirming that the awarded funds will only be used for the training
outlined during your application and subsequent interview with the SUGA Board of
Directors.
o Your signature below agreeing to be contacted approximately a year from now providing
an update to the SUGA Board of Directors on the training project.
All required documents must be received prior to September 23,2022, and check deposited
prior to October 31,2022. Failure to meet these deadlines will result in the forfeiture of the
award.
Sincerely,
/t"*ilAnlL*l-,' J
Consuela Wilson
SUGA Board of Directors Chair/,..^w
Aaron Bentley
SUGA Board of Directors Co-Chair
Public Safety Committee Meeting
10/11/2022 1:20 PM
Acceptance of Lump Sum Award for Software Training
Department:Information Technology
Presenter:Reggie Horne, Deputy CIO
Caption:Motion to amend the FY2022 Adopted Budget to accept a $20,000.00
lump sum award from SUGA Education, Training & Development, Inc.
for staff software training.
Background:Augusta currently uses Central Square as our Citywide financial/ERP
system, with Cognos as our primary tool for custom financial reporting.
Information Technology conducted a cross-department survey in spring
2022 about financial reporting needs. Training on the available tools was
identified as the #1 need across the City.
Analysis:Augusta Information Technology has been selected to receive a
$20,000.00 lump sum award for staff training and development. These
funds will be used to train staff in multiple departments on Central Square
and Cognos. The Interim Administrator approved acceptance of the award.
The FY2022 budget must also be amended to allow for receipt of these
funds.
Financial Impact:Funds will be awarded as a lump sum in October 2022. No match is
required.
Alternatives:N/A
Recommendation:Motion to amend the FY2022 Adopted Budget to accept a $20,000.00
lump sum award from SUGA Education, Training & Development, Inc.
for staff software training.
Funds are Available in
the Following
Accounts:
Finance will create a new org key in fund 220.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
10/11/2022 1:20 PM
ARP Funding Request for 2022 Fire Apparatus
Department:Office of the Administrator
Presenter:Chief Antonio Burden
Caption:Motion to approve ARP Funds in the amount of $6,931,618 for the
purchase of 2022 and 2023 replacement fire apparatus and light vehicles
and additional funding for air light support unit approved in 2022
budget. (Referred from October 4 Commission Meeting)
Background:The Fire Department’s revenue stream comes from property taxes and
insurance premiums for salaries, general operating expenses, and
miscellaneous administrative fees, but does not provide enough funding
for fire apparatus replacements and light duty vehicles utilized by fire
suppression command staff, fire inspectors/investigators and various
administrative personnel. To ensure a consistent replacement schedule,
the Fire Department has historically used SPLOST funds to offset funding
for this expense. There were no funds allocated in SPLOST VIII to replace
fire trucks or light vehicles for the next five years. s a result, the Fire
Department needs a supplementary funding source to ensure steady
replacement of front-line fire apparatus and vehicles for support personnel.
Funds were approved in the Fire Department’s 2022 Budget to purchase
an air/light support unit. There will be a funding shortage for this project
due to supply chain issues and the increased cost of materials since the
submission of the 2022 Budget. We would like to utilize ARP funds
while they are available to continue these projects.
Analysis:According to Skip Gibson, Community Hazard Mitigation manager for
ISO, a full 50% of an organization’s ISO rating is attributed to apparatus.
As an ISO Class 1 department we are required to maintain a certain
number of reserve apparatus outfitted with tools and equipment
comparable to a frontline apparatus. It is also expected that all fire
department apparatuses are well maintained and in optimal working
condition. With several apparatus out of service due to ongoing
mechanical issues, we have been forced to use reserve apparatus as
frontline equipment for an extended length of time. This in turn takes those
resources out of ready reserve status. Not having the required reserve
apparatus could have a negative impact on our next ISO evaluation.
Vehicle replacement is based on community needs, years in service
maintenance costs, and fuel costs. Career fire department engines and
aerial trucks both have an expected life span of approximately 10 years
with the first 6 years being a front-line apparatus. After which, the
machine should be placed in the reserve fleet and replaced with a new
vehicle. The requested amount of $6,761,618, will cover light vehicle and
fire truck replacement for 2022 and 2023. The replacement needs for 2022
include seven support vehicles, a pumper engine, and an aerial ladder
truck. In 2023 it will be necessary to replace nine light vehicles, one
pumper engine, one tiller ladder truck, one tender, and one ambulance. The
nationwide supply/demand crisis has affected purchasing fire apparatus.
Currently most manufacturers are estimating an 18–24-month lead time to
build custom fire trucks. Within this system, manufacturers also build a
minimum amount of “stock” vehicles that can be obtained with much
smaller lead times, possibly as soon as years end. Ten-8 has stock vehicles
that closely meet the needs of the community and the department. These
trucks are similar to current apparatus being utilized by Augusta
firefighters. Ten-8 will make them available nationwide and on a “first
come, first serve” basis. This requires some quick attention on our part to
obtain them. To obtain speedy delivery for 2022 fire trucks, Procurement
has approved the purchase of stock vehicles on an emergency basis. 2023
fire trucks will be custom build and obtained via competitive bidding
arriving sometime in 2024. In addition, funds were approved in the Fire
Department’s 2022 Budget to purchase an air/light support unit. This
vehicle is responsible for supplying and replenishing oxygen to
firefighters’ SCBA equipment. At the time the budget was submitted in
August of 2021, the estimated cost to manufacture this vehicle was
$330,000. Due to supply chain issues and the increased cost of materials,
by January 2022 this estimate had increased to $375,000 leaving a shortfall
of $45,000.
Financial Impact:2022: $3,055,000 Engine - $800,000, Aerial Truck - 1,800,000, Air/Light
Support Unit - $45,000, Light Vehicles for Support Personnel - $410,000
2023: $3,706,618 Engine - $778,000, Tiller Ladder Truck - $2,000,000,
Tender - $344,844, Ambulance - $273,774, Light Vehicles for Support
Personnel - $480,000
Alternatives:None at this time.
Recommendation:To approve the motion to approve ARP Funds in the amount of $6,931,618
for the purchase of 2022 and 2023 replacement fire apparatus and light
vehicles and additional funding for air light support unit approved in 2022
budget.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
10/11/2022 1:20 PM
Engine Co. FIre Station#7
Department:Augusta Commission
Presenter:Commissioner Catherine McKnight
Caption:Discuss the maintenance of Engine Co Fire Station #7 on Central Avenue.
(Requested by Commissioner Catherine McKnight)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Page 26
APPENDIX B FY22 VOCA Grant Award Allocations
# Agency Name Program Type Original VOCA Award
FY2022 VOCA Award Amount
FY2022 Match Amount
1 A Child's Voice CAC, Inc. Child Advocacy Center $259,195 $142,557 $0
2 ACC SANE, Inc. Sexual Assault $162,407 $102,317 $0
3 Action Pact, Inc. Court Appointed Special Advocate $50,000 $27,500 $0
4 Advocates for Bartow's Children, Inc. Residential - Child Abuse $51,695 $28,432 $0
5 Advocates for Bartow's Children, Inc. Child Advocacy Center $161,653 $88,909 $0
6 Advocates for Bartow's Children, Inc. Court Appointed Special Advocate $208,162 $114,489 $0
7 Advo-Kids CASA, Inc. Court Appointed Special Advocate $141,700 $77,935 $0
8 Ahimsa House, Inc. Domestic Violence $234,777 $75,068 $0
9 Alcovy CASA, Inc. Court Appointed Special Advocate $143,923 $79,158 $0
10 Alma G. Davis Foundation, Inc. DV Community Based Victim Services $50,000 $16,987 $0
11 Appalachian Children’s Center, Inc. Child Advocacy Center $248,461 $136,654 $0
12 Atlanta CASA, Inc. Court Appointed Special Advocate $239,660 $131,813 $0
13 Atlanta Center for Self Sufficiency, Inc. Community Based Victim Services $75,000 $47,250 $0
14 Atlanta Dream Center, Inc. Previously Underserved (HT) $84,627 $53,315 $0
15 Atlanta Dream Center, Inc. Previously Underserved (HT) $349,277 $220,045 $0
16 Atlanta Legal Aid Society, Inc. Legal Services - Community Programs $224,089 $141,176 $0
17 Atlanta Legal Aid Society, Inc. Legal Services - Community Programs $572,765 $360,842 $0
18 Atlanta Victim Assistance, Inc. Non-Profit VWAP Program $49,196 $30,993 $0
19 Atlanta Victim Assistance, Inc. Non-Profit VWAP Program $144,612 $91,106 $0
20 Atlanta Victim Assistance, Inc. Non-Profit VWAP Program $704,770 $454,770 $0
21 Atlanta Volunteer Lawyers Foundation, Inc. DV Legal Services - Community Programs $427,857 $269,550 $0
22 Atlanta Volunteer Lawyers Foundation, Inc. Legal Services - Community Programs $306,894 $193,343 $0
23 Atlantic Area CASA Court Appointed Special Advocate $134,059 $73,732 $0
24 Augusta/Richmond County Victim Services $100,000 $100,000 $0
25 Baldwin County Board of Commissioners Community Based Victim Services $189,880 $189,880 $0
26 Barrow Ministry Village, Inc. Counseling Services - Community Programs $152,734 $96,222 $0
27 Battered Women's Shelter, Inc. Domestic Violence $937,405 $348,808 $0
28 Battered Women's Shelter, Inc. Sexual Assault $336,460 $211,970 $0
Public Safety Committee Meeting
10/11/2022 1:20 PM
FY2022 VOCA GRANT FOR JUVENILE COURT
Department:Juvenile Court
Presenter:Honorable Willie M. Saunders
Caption:The Richmond County Juvenile Court is proposing to accept $100,000
awarded by the Criminal Justice Coordinating Council for the continuation
of the VOCA grant for juveniles.
Background:VOCA direct services to victims of crime through efforts that (1) respond
to the emotional, psychological, and physical needs of crime victims, (2)
assist victims to stabilize their lives after victimization, (3) assist victims to
understand and participate in the criminal justice system, or (4) restore a
measure of safety and security for the victim. A victim of crime is a person
who has suffered physical, sexual, financial, or emotional harm as a result
of the commission of a crime.
Analysis:
Financial Impact:No local match required
Alternatives:To deny
Recommendation:To approve
Funds are Available in
the Following
Accounts:
Will setup org key in fund 220
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
10/11/2022 1:20 PM
Grant Approval FY 2021 FEMA Staffing for Adequate Fire and Emergency Response (SAFER).
Department:Fire
Presenter:
Caption:Motion to accept funds from FY 2121 FEMA Staffing for Adequate Fire
and Emergency Response (SAFER) in the amount of $4,928,040.
Background:The purpose of the SAFER Grant Program is to provide funding directly to
fire departments to assist in increasing the number of firefighters to help
communities meet industry minimum standards and attain 24-hr staffing to
provide adequate protection from fire and fire-related hazards, and to
fulfill traditional missions of fire departments.
Analysis:Funding will provide salaries and benefits for up to 30 additional
firefighters over three years. The grant award includes annual base salary
and benefits to include comp, sick, vacation, health insurance, life
insurance, long-term disability insurance, FICA, Medicare, and GMEBS.
The deadline to accept this grant award is October 21, 2022.
Financial Impact:FEMA has waived the cost share requirement for this grant award. Costs
are reimbursable. 1st Yr: $1,642,680 2nd Yr: $1,642,680 3rd Yr:
$1,642,680
Alternatives:None at this time
Recommendation:To approve the Motion to accept funds from FY 2121 FEMA Staffing for
Adequate Fire and Emergency Response (SAFER) in the amount of
$4,928,040.
Funds are Available in
the Following
Accounts:
Funds are available up to $4,928,040 through FY 2021 SAFER Grant for a
period of three years. Will setup org key in fund 220.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting Commission Chamber - 9127/2022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Clarke, Chairman; D. Williams, Vice Chairman; Garrett, member. Absent:
Hon. B. Williams, member.
PUBLIC SAFETY
L. Motion to approve Proposal from Faster Asset Solutions, Inc. for the Implementation of Faster Web as a Item
sole source procurement. Action:
Approved
Motions
f#:" Motion rext Made By seconded By fJrlil
Motion to
^ approve. Commissioner Brandon Commissioner Dennis passesApprove Motion Passes Garrett Williams
3-0.
2. Motion to approve award of RCCI's Inmates'Commissary operation to Stewart Distribution. Item
Action:
Approved
Motions
fjl'" Motion Text Made By seconded By MotionType -''--- -r ----"--- -r Result
Motion to
^ _--___-_ approve. Commissioner Brandon Commissioner Dennis passesApprove Motion Passes Garrett Williams
3-0.
3. Motion to approve the minutes of Public Safety Committee September 13,2022. Item
Action:
Approved
Motions
*j:"' Motion Text Made By seconded By MotionIYPe ---- - J -------- -J Result
Motion to
Approve ixllo#',.,", 3:r#;"t"ner
Brandon
$:iffi':"ner Dennis passes
3-0.
4. Motion to approve ARP Funds in the amount of $6,931,618 for the purchase of 2022 and 2023 Item
replacement fire apparatus and light vehicles and additional funding for air light support unit approved in Action:2022budget. Approved
Motions
Public Safety Committee Meeting
10/11/2022 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee held on
September 27, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
10/11/2022 1:20 PM
SPLOST 8 Purchase Approval Request – Sole Source SCBA Air Packs from Vallen
Department:Fire
Presenter:
Caption:Motion to approve the purchase of SCBA air packs as a sole source from
Vallen for the Augusta Fire Department with SPLOST 8 funds.
Background:The Augusta Fire Department would like to purchase 71 SCBA air packs
that will replace inventory that have become outdated and do not meet the
current NFPA standard. Vallen is the sole source for this purchase due to
parts/equipment standardization and this is the only item that will meet the
specialized needs of the department to perform the intended function.
Analysis:SCBA air packs are required as part of firefighter personal protective
equipment. They are specialized equipment that enables the firefighter to
breath inside or around burning structures.
Financial Impact:71 air packs @ $6,996 each; total $496,716
Alternatives:None at this time.
Recommendation:To approve the Motion to approve the purchase of SCBA air packs as a
sole source from Vallen for the Augusta Fire Department with SPLOST 8
funds.
Funds are Available in
the Following
Accounts:
Funds in the amount of $500,000 are available in SPLOST 8, account
#330034510-5426120.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission