The URL can be used to link to this page

Home My WebLink About2021-08-31 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 8/31/2021 ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams, member. Absent: Hons. Hardie Davis, Jr., Mayor; Garrett, member. PUBLIC SAFETY 1. Approve Contract with Harris Computer Corporation to upgrade the CityView application used by the Planning and Development Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner John Clarke Passes 2. Approve Zero-Dollar Change Order with Motorola Solutions, Inc. for the WatchGuard Interview Room Recording Solution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner John Clarke Passes 3. Motion to approve the minutes of the Public Safety Committee held on August 11, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner John Clarke Passes 4. Status of 2015 SPLOST 7 approved fire station for the southwestern portion of District 3 at the Powell Rd location. (Requested by Commissioner Catherine McKnight) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Dennis Williams Passes 5. Mr. James Germany regarding status of new District 3 Fire Station.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Dennis Williams Passes www.augustaga.gov Public Safety Committee Meeting 8/31/2021 1:10 PM Attendance 8/31/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: I N FORMATION TECH NOTOGY Tameka Allen Chief Information Offi cer Reggie Horne Deputy Chief Information Officer Ms. Geri Sams,tor,Procurement Mr. Odie Donald II,inistrator Ms. Tame JuJy 26, Request for Approval - Workspace Upgrade for CityView Gary Hewett Deputy Chief Information 0fficer 'TiJULTL! 11:1E*ij '- '' :1 -,- ._,n -'::-",.-e ai ," I :*',' - -= To: From: Date: Subject: Information Technology in conjunction with the Planning and Development Department has been reviewing an upgrade to the CityView Application. CityView is the primary application used by Planning and Development for interaction with Augusta's citizens and customers. The current version of CityView is in need of an upgrade to a web-based platform that will enhance productivity, increase efficiency, provide for better reporting capabilities, and set the stage for future public-facing services and enhancements. I've attached the proposal from CityView (Harris Computer Corporation, Inc.) for this project, and it includes a significant number of hours dedicated to training and reporting enhancements that will further ensure the enhanced capabilities of this upgrade are realized by Planning and Development. The total cost of this upgrade is $77,850 for the first year to be funded from the SPLOST V Software Allocation funds. I am sending this request through Procurement for sole-source authorization prior to sending it to Com only vendor capable of completing this upgrade as they are the creator of this software application. Thank you G;bV tachmept in ad eny: fo1 your consideration and response. Director, Procurement lI, Administrator (. on",L4/zot lApprov Information Technology 535 Telfair Street, Building 2000 Augusta, GA 30901 (7 06) 82t -2522 - FAX (7 06) 82t-2s30 www.AugustaGa.gov Print Form 77,850 Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and Contract Awards, S 1-10-56 SOLE SOURCE PROCUREMENT Vendor: Harris Computer Corporation, lnc. E-Verify Number: Commodity: CityView Software Upgrade Estimated annual expenditure for the above commodity or service: Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete justification and support documentation as directed in initialed entry. (More than one entry will apply to most sole source products/services requested). I. SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER oR PRoVIDER, THERE ARE NO REGIONAL DISTRIBUTORS. (Artach the manufacturer's wrirten certihcation that no regional distributors exist. Item no. 4 also must be completed.) 2. SoLE SoURCE REQUEST IS FoR oNLY THE AUGUSTA GEoRGIA AREA DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the manufacturer's - ne( the distributor's - written certification that identifies all regional distributors. Item no. 4 also must be completed.) 3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE wITH SIMILAR PARTS oF ANOTHER MANUFACTURER. (Explain in separate memorandum.) 4. THIS IS THE ONLY KNOwN ITEM oR SERVICE THAT wILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application.) 5. THE PARTS/EQUIPMENT ARE REQUIRED FRoM THIS SoURCE To PERMIT STANDARDIZATION. (Attach memorandum describing basis for standardization request.) 6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATIoN AND JUSTIFICATIoN FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive of the service or material described in t or material. Name:on Techno 7/26/2021 Department Head Approval Authority: procurement be waived and that the vendor identified as the supplier sole sourcejustification be authorized as a sole source for the service Adm in i strator Approval'G "., COMMENTS: V lhbt+$l 3/Lw 94/"' Rev.09/'10/12 :-:,t:=r]%, Public Safety Committee Meeting 8/31/2021 1:10 PM Approve Contract with Harris Computer Corporation to upgrade the CityView application used by the Planning and Development Department. Department:Information Technology Presenter:Reggie Horne, Deputy CIO Caption:Approve Contract with Harris Computer Corporation to upgrade the CityView application used by the Planning and Development Department. Background:Information Technology in conjunction with the Planning and Development Department has been reviewing an upgrade to the CityView Application. CityView is the primary application used by Planning and Development for interaction with Augusta’s citizens and customers. The current version of CityView is in need of an upgrade to a web-based platform that will enhance productivity, increase efficiency, provide for better reporting capabilities, and set the stage for future public-facing services and enhancements. Analysis:This upgrade will modernize the CityView application by moving it to a primarily web-based platform. The main goal of this upgrade will be to set the stage for future enhancements. Those enhancements will benefit both the staff of the Planning and Development Department as well as the Citizens of Augusta. The staff of Planning and Development will benefit by enhancements to reporting capabilities and by working within a more efficient system. This upgrade will also lay the framework for future enhancements to the CityView Public Portal so that Planning and Development can have increased capabilities as it relates to citizen engagement. Financial Impact:Estimated cost is $77,850 to be funded from SPLOST V funds. Alternatives:There are no recommended alternatives. Recommendation: Approve Contract with Harris Computer Corporation to upgrade the CityView application used by the Planning and Development Department. Funds are Available in the Following Accounts: The project will be funded through IT SPLOST V funds. REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission The purpose of this Change Order is to: (highlight the key reasons for this Change Order) In accordance with the terms and conditions of the contract identified above between Augusta-Richmond, GA and Motorola Solutions, Inc., the following changes are approved: Contract Price Adjustments CHANGE ORDER #001 Change Order No. 001 Date: 5/28/21 Project Name: Augusta Richmond DEMS/Avigilon Customer Name: Augusta Richmond, GA Customer Project Mgr: Reggie Horne A new WatchGuard system will be configured to replace the Avigilon system and the associated peripherals currently deployed in the 12 interview room locations at no additional cost to Augusta. The replacement system will continue with the current 5-yr cloud services schedule in the contract at no cost to Augusta Richmond. The videos stored in Vault will continue to be accessible through the Vault interface through the terms of the current 5-year cloud services contract. The yearly cost to Augusta will not increase through the agreed upon terms of the 5 yr contract. The MSI Avigilon system will be supported until the Watchguard system is installed. The Watchguard live streaming feature required by Augusta Richmond is planned to be available in October 2021. Contract # Subscription Services Agreement 12/18/2018 Contract Date: 12/18/18 Original Contract Value: $299,375 Previous Change Order amounts for Change Order numbers through - - - $NA This Change Order: $0 New Contract Value: $299,375 Page 1 of 3 Change_Order_Form_04.2011.doc Completion Date Adjustments CHANGE ORDER #001 Original Completion Date: 12/2023 Current Completion Date prior to this Change Order: 12/2023 New Completion Date: 12/2023 Changes in Equipment: (additions, deletions or modifications ) Include attachments if needed The current Avigilon interview room equipment will be removed and replaced with Watchguard equipment. The removal and replacement activity will be coordinated with August Richmond to ensure minimal disruption to Augusta work activities. Changes in Services: (additions, deletions or modifications) Include attachments if needed Implementation Services will be provided at no additional charge to perform the removal, installation and disposal activities. Recurring services will be provided to allow cloud storage and retrieval via MSI’s Watchguard Evidence Library to the end of the current 5-yr contract (12/2023). Videos captured and stored on the Command Central Vault via the MSI Avigilon system will be retained and made available until the end of the current 5-yr contract. Schedule Changes: (describe change or N/A) The planned schedule to complete this effort is based upon availability of the Watchguard live streaming feature which is planned to be available by October 2021. Pricing Changes: (describe change or N/A) There will be no change from the original contract price. Customer Responsibilities: (describe change or N/A ) Provide access to room locations from 8:30 to 5:00, Monday thru Friday. Provide on-site coordination to assist in minimizing down-time to users. Payment Schedule for this Change Order: (describe new payment terms applicable to this change order) Payment schedule is as originally contracted. Page 2 of 3 Change_Order_Form_04.2011.doc Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola Solutions Project Manager CHANGE ORDER #001 Motorola Solutions, Inc. Customer By: By: Printed Name: Printed Name: Title: Title: Date: Date: Reviewed by: Date: Page 3 of 3 Change_Order_Form_04.2011.doc Public Safety Committee Meeting 8/31/2021 1:10 PM Approve Zero-Dollar Change Order with Motorola Solutions, Inc. for the WatchGuard Interview Room Recording Solution Department:Information Technology Presenter:Reggie Horne, Deputy CIO Caption:Approve Zero-Dollar Change Order with Motorola Solutions, Inc. for the WatchGuard Interview Room Recording Solution. Background:On December 4, 2018, the Augusta, Georgia Commission approved a contract with Motorola Solutions, Inc. to implement an Interview Room Recording and Digital Evidence Management System for the Richmond County Sheriff’s Office (RFP #18-231). Since the implementation of that original system in early 2019, Motorola Solutions has acquired Watchguard, Inc. which is an industry leader in Public Safety Video Solutions. Analysis:The original Avigilon system installed by Motorola was a customized solution unique to the Richmond County Sheriff’s Office. Over the last 2 years, it has become apparent that the original system could not serve to meet the long-term needs of the Sheriff’s Office as it related Interview Room Recording and the Digital Evidence Management of those recordings. With this change order, Motorola Solutions will be replacing the Avigilon system and implementing a WatchGuard system with all associated peripherals in 12 interview rooms at 3 separate locations at no additional cost to Augusta. This solution will serve to meet the long-term needs of the RCSO as it relates to Interview Recording and Evidence Management. Financial Impact:There is no financial impact for this change order. Alternatives:Leave the current system in place. Recommendation:Approve Zero-Dollar Change Order with Motorola Solutions, Inc. for the WatchGuard Interview Room Recording Solution. Funds are Available in the Following Accounts: No funding source is needed as this is a zero-dollar change order REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting Commission Chamber - Bllllzo2l ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. PUBLIC SAFETY 1. Motion to approve the Agreement with Georgia Emergency Management & Item Homeland Security Agency and approve acceptance of the grant award in the Action: amount of $15,000.00 (Grant No. EMW-2020-ss-00089) and authorize the Approved Mayor to execute all required documents. Motions fr'J:"' Motion rext Motion Result Passes Motion Result Passes Approve Motion to 27,2021. Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 4-0. Motion to approve. Commissioner Commissioner Motion Passes Bobby Williams Dennis Williams 4-0. Made By Seconded By Made By Seconded By Commissioner Commissioner Bobby Williams Dennis Williams www.auqustaga.qov 2.approve the minutes of the Public Safety committee held on July Item Action: Approved Public Safety Committee Meeting 8/31/2021 1:10 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on August 11, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 8/31/2021 1:10 PM Status of 2015 SPLOST 7 Powell Rd fire station Department:Augusta Commission Presenter:Commissioner Catherine McKnight Caption:Status of 2015 SPLOST 7 approved fire station for the southwestern portion of District 3 at the Powell Rd location. (Requested by Commissioner Catherine McKnight) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 8/31/2021 1:10 PM Status of new District 3 Fire Station Department: Presenter:Mr. James Germany Caption:Mr. James Germany regarding status of new District 3 Fire Station. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: