HomeMy WebLinkAbout2021-08-11 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 8/11/2021
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Clarke, Chairman; D.
Williams, Vice Chairman; B. Williams and Garrett, members.
PUBLIC SAFETY
1. Motion to approve the Agreement with Georgia Emergency Management &
Homeland Security Agency and approve acceptance of the grant award in the
amount of $15,000.00 (Grant No. EMW-2020-ss-00089) and authorize the
Mayor to execute all required documents.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Bobby Williams
Commissioner
Dennis Williams Passes
2. Motion to approve the minutes of the Public Safety Committee held on July
27, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Bobby Williams
Commissioner
Dennis Williams Passes
www.augustaga.gov
Public Safety Committee Meeting
8/11/2021 1:10 PM
Attendance 8/10/21
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
FISCAL YEAR 2020
HOMELAND SECURITY GRANT PROGRAM
AGREEMENT BETWEEN
THE STATE OFGEORGIA
GEORGIA EMERGENCY MANAGEMENT AND
HOMELAND SECURITY AGENCY
AND
GRANT: temp
The United States Department of Homeland Security (DHS), Federal Emergency Management Agency
(FEMA), approved the application and awarded grant funding from the Fiscal Year (FY) 2020 Homeland
Security Grant Program to the Georgia Emergency Management and Homeland Security Agency (GEMA/
HS) on behalf of the State of Georgia, in accordance with The Homeland Security Act of 2002 (Public Law
107-296), as amended by section 101 of the Implementing Recommendations of the 9/11 Commission Act of
2007 (Public Law 110-53). The Catalog of Federal Domestic Assistance (CFDA) number for this grant is
97.067.
GEMA/HS will maintain overall responsibility and accountability to the federal government for the
duration of the program. GEMA/HS, as Recipient, has awarded the amount of ________________ to
_________________________________________________, as Subrecipient, in accordance with the
Fiscal Year 2020 Homeland Security Grant Program (HSGP), State Homeland Security Program
(SHSP), and/or Urban Area Security Initiative (UASI).
Under this Agreement, GEMA/HS will execute the interests and responsibilities of the Recipient. The
individual designated to represent the State is James C. Stallings, Authorized Recipient Official. The
State has designated Harlan Proveaux as the Program Manager of this program. The Subrecipient's
Authorized Official has authority to legally bind the Subrecipient and will execute the interests and
responsibilities of the Subrecipient. The Subrecipient's Authorized Official is the person whose name and
signature appear on page twelve (12) of this agreement.
PURPOSE: The Subrecipient agrees to use allocated funds only as approved; to comply with the terms,
conditions and guidelines, as stated within this agreement; and to request reimbursement only for
expenditures made in accordance with the Approved Budget Cost Lines. Any modification to the Budget
must be requested in writing by the Subrecipient and must be approved by the Program Manager or other
authorized representative prior to the execution of that modification.
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After all approved items on the approved Budget have been reimbursed to the Subrecipient, this
Subrecipient Agreement shall be terminated. Any remaining funds shall be forfeited by the Subrecipient,
and deobligated and reallocated by GEMA/HS.
PERIOD OF PERFORMANCE: This Agreement shall become effective on , or on the
date when the Agreement has been signed by all parties and returned to GEMA/HS, whichever is later, and
shall continue through . No modifications to the Budget can be made after the
termination date, , or when all funds have been used.
Spending of grant funds, may not commence until this Agreement is effective. The Subrecipient agrees that
all purchases and expenditures authorized under this program must be completed by the effective end date.
Extensions are at the discretion of GEMA/HS and will only be granted for cause when requested in writing
at least 30 days prior to the end date of this Agreement.
Caveat: DHS/FEMA has reserved the right to change the FY20 HSGP grant; including shortening the
performance period and/or grant end date. Any change in the grant and/or performance period of the FY20
HSGP award will be passed through to the Subrecipient by GEMA/HS.
EXHIBITS: Exhibits are attached or attainable via the internet and made a part of this agreement by
reference:
Exhibit A
Exhibit B
Exhibit C
Exhibit E
Standard Assurances - Standard Form 424B (Non-Construction) or Standard Form
424D (Construction), as applicable
(COMPLETE, SIGN AND RETURN With AGREEMENT)
National Incident Management System (NIMS) Compliance Form
(COMPLETE, SIGN AND RETURN With AGREEMENT)
Certifications Regarding Lobbying; Debarment, Suspension And Other
Responsibility Matters; And Drug-Free Workplace Requirements
(COMPLETE, SIGN AND RETURN With AGREEMENT)
Tangible Property Report
(KEEP FOR REFERENCE)
Exhibit G
Exhibit H
Approved Budget Cost Line(s) (LOCATED IN EMGRANTS)
DHS/FEMA Fiscal Year 2020 HSGP Notice of Funding Opportunity Announcement
(DHS/FEMA NOFO), located at:
https://www.fema.gov/media-library/assets/documents/185911
, Agreement Articles (KEEP FOR REFERENCE)
Department of Homeland Security, HSGP, Grant Agreement Number Exhibit F
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PURCHASES, REIMBURSEMENT, AND REPORTING REQUIREMENTS:
A. Purchasing: Subrecipient must follow federal, state and local procurement guidance and
regulations as standards for purchasing or acquiring equipment and services. All spending or
purchases must be made in accordance with the agreed spending plan as outlined on the Budget
Cost Lines and all equipment purchases must be in accordance with the Department of Homeland
Security Authorized Equipment List (DHS/AEL) located on the internet at:
https://www.fema.gov/media-library/assets/documents/101566
B. Payment Requests: Payments to the Subrecipients will be made only upon presentation of the
approved Payment Request. Reimbursements from invoices and applicable proof of payment (or
other justifying documentation) will only be made for eligible equipment, materials, expenses, and
costs upon approval of the Program Manager. Omission of pertinent documentation will constitute
justification for non-payment of any amounts submitted on the Payment Request.
C. State Purchases on behalf of Subrecipient: GEMA/HS may, with the written consent of the
Subrecipient, retain and expend grant funding on behalf of the Subrecipient. Before the State will
make purchases on behalf of local jurisdictions, the Subrecipient must provide justification, receive
approval from GEMA/HS and provide GEMA/HS with a Memorandum of Understanding
authorizing GEMA/HS to expend these funds. If GEMA/HS does agree to retain and expend grant
funding on behalf of the Subrecipient, the Subrecipient is required to submit documentation to verify
receipt and acceptance of the goods or services on the Acknowledgment Form and provide any other
documentation or information requested by GEMA/HS. If the Acknowledgement Form is not
returned to GEMA/HS in a timely manner, the Subrecipient will be held accountable for payment to
the vendor. The Subrecipient is still accountable for submitting the Quarterly Progress Reports in
the EMGrantsPro System in a timely manner according to the guidelines in the section below.
D. Quarterly Progress Report (PROGRESS REPORT): The disposition of grant funds, including
all obligations and expenditures, must be reported to GEMA/HS on a quarterly basis through the
Progress Report module in the EMGrantsPro System, which is due within 30 days of the end of
each calendar quarter.
E.
The following reporting periods and due dates apply:
• First Quarter October 1 - December 31 Due January 31
• Second Quarter January 1- March 31 Due April 30
• Third Quarter April 1 - June 30 Due July 31
• Fourth Quarter July 1 - September 30 Due October 31
• Fifth Quarter October 1 - December 31 Due January 31
• Sixth Quarter January 1 - March 31 Due April 30
• Seventh Quarter April 1 - June 30 Due July 31
• Eighth Quarter July 1 - September 30 Due October 31
FAILURE TO HAVE A CURRENT PROGRESS REPORT ON FILE AT GEMA/HS
WILL RESULT IN WITHHOLDING OF REIMBURSEMENT UNTIL THE
PROGRESS REPORT IS RECEIVED.
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E. Biannual Strategy Implementation Reports (BSIR): The Subrecipient shall complete and submit
any other reports as requested by GEMA/HS and cooperate and assist GEMA/HS in complying
with the DHS tracking and reporting requirements. Specifically, without limitation, Subrecipient
shall submit information at the request of GEMA/HS to assist in the submission of the BSIR, and
any other reports, as required.
MONITORING AND AUDITS: The Subrecipient shall permit persons duly authorized by GEMA/HS
access to inspect and copy all records, books papers, documents, facilities, goods, and services related to
this Agreement, and to interview clients, employees, and subcontractors of the Subrecipient concerning the
performance of this Agreement. If the Subrecipient fails to provide access to such materials, GEMA/HS
may terminate this Agreement.
LAWS, REGULATIONS, FINANCIAL AND ADMINISTRATIVE REQUIREMENTS, AND
PROGRAM GUIDANCE: The Subrecipient shall comply with all applicable federal and state laws,
regulations, and financial and administrative requirements. A non-exclusive list of regulations is listed
below. Code of Federal Regulations (CFR) sections may be accessed online at http://www.ecfr.gov/.
A. Administrative Requirements
2 CFR Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2 CFR Part 200, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
B. Cost Principles
2 CFR Part 200, Subpart E, Cost Principles for State, Local and Indian Tribal Governments
2 CFR Part 200, Subpart E, Cost Principles for Education Institutions
2 CFR Part 200, Subpart E, Cost Principles for Non-Profit Organizations
48 CFR 31.2, Federal Acquisition Regulations (FAR) Contracts with Commercial Organizations
C. Organizational Audit Requirements: The Subrecipient agrees to comply with the organizational
audit requirements of 2 CFR Part 200, Subpart F, Audits of States, Local Governments, and Non-
Profit Organizations.
Subrecipients that expend $750,000.00 or more of federal funds during their fiscal year are required
to submit an organization-wide financial and compliance audit report. The audit must be performed
in accordance with the Government Accountability Office's (GAO's) Government Auditing
Standards, which may be accessed online at http://www.gao.gov/govaud/ybk01.htm, and in
accordance with 2 CFR §200.514 Scope of Audit. Audit reports are currently due to the Federal
Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year.
In addition, Subrecipients must submit the audit report to the State of Georgia, by sending a copy
to the Georgia Department of Audits and Accounts, Nonprofit and Local Governments Audits, 270
Washington Street, SW, Room I-156, Atlanta, Georgia 30334-8400.
If required to submit an audit report under the requirements of 2 CFR Part 200, Subpart F, the
Subrecipient shall provide GEMA/HS with written documentation showing that it has complied
with the single audit requirements. Such documentation shall be returned to GEMA/HS with this
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signed Agreement. The Subrecipient shall immediately notify GEMA/HS in writing at any time
that it is required to conduct a single audit and provide documentation within a reasonable time
period showing compliance with the single audit requirement.
D. Selected Items of Cost: The Subrecipient agrees to comply with the requirements of OMB 2 CFR
Part 225, Selected Items of Cost. Physical inventories must be taken at least once every two years
to ensure that assets received through this Agreement exist, and are in use. Governmental units will
manage and maintain equipment in accordance with State laws and procedures.
E. Data Universal Numbering System (DUNS) Number Requirement: No entity may receive a
subgrant under this award unless GEMA/HS has received the DUNS number for the prospective
Subrecipient.
F. Accounting System: The Subrecipient agrees to maintain an accounting system integrated with
adequate internal fiscal and management controls to capture and report grant data with accuracy,
providing full accountability for revenues, expenditures, assets, and liabilities. This system shall
provide reasonable assurance that the Subrecipient is managing federal and state financial
assistance programs in compliance with all applicable laws and regulations.
G. Retention and Maintenance of Records: The Subrecipient shall maintain books, records, and
documents (including electronic storage media) in accordance with generally accepted accounting
procedures and practices which sufficiently and properly reflect all revenues and expenditures of
grant funds. All such records must be retained by the Subrecipient for a minimum of three years
from the date that the DHS closes the State of Georgia's 2020 HSGP grant. GEMA/HS will notify
the Subrecipient in writing when the retention period begins.
H. Withholding and Repayment of Funds: In addition to any other remedies provided by law or the
terms of this Agreement, if the Subrecipient fails to comply with any of the terms or conditions of
this Agreement, including all exhibits hereto, or with any applicable federal or state law or
regulation, GEMA/HS may withhold or require repayment of grant funds in connection with which
the violation occurred. In addition, GEMA/HS may withhold or require repayment of all or any
portion of the financial award which has been or is to be made available to the Subrecipient.
Specifically, without limitation, GEMA/HS will be entitled to payment from the Subrecipient for
any funds paid by the State or that the State is responsible to pay on behalf of the Subrecipient for
which GEMA/HS is unable to receive payment or required to repay due to the Subrecipient' s failure
to cooperate in providing the required documentation showing receipt of the goods or services,
purchasing of equipment in the time required, submitting request for reimbursement with complete
supporting documents, or any other activity that GEMA/HS deems a failure by the Subrecipient
under this Agreement.
I. National Initiatives:
1. The Subrecipient agrees to comply with all applicable terms and conditions of the FY 2020
Homeland Security Grant Program (HSGP) Notice of Funding Opportunity Announcement
(NOFO) (Exhibit H), including without limitation, adoption and implementation of the
National Incident Management System (NIMS). Refer to NOFO, page 5, "NIMS
Implementation section." Other NIMS resources are at the following locations:
https://www.fema.gov/resource-management-mutual-aid
http://www.fema.gov/nims-doctrine-supporting-guides-tools
2. In order to assure compliance with NIMS requirements, all terms and conditions of this
agreement are predicated and conditional upon the Subrecipient's assurance by completing and
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signing the NIMS Compliance Form (Exhibit B) and returning the completed and signed form
to GEMA/HS with the original signed Agreement.
3. The Subrecipient agrees to institutionalize the use of the Incident Command System (ICS) as
required by Georgia law and the NIMS minimum compliance requirements.
4. The Subrecipient agrees that any exercises conducted with grant funds will be managed and
executed in compliance with the Homeland Security Exercise and Evaluation Program
(HSEEP). All exercises are to be planned, conducted, and evaluated with the implementation
of improvement in accordance with the guidance from the HSEEP, available at
http://www.fema.gov/national-exercise-program
a. Any exercises implemented with grant funds must be threat and performance-based
and should evaluate performance of critical tasks required to respond to the exercise
scenario.
b. All funded exercises are encouraged to be posted in the Multiyear Exercise Plan
calendar, added to the National Exercise Schedule, located at
https://www.fema.gov/exercise and must be preapproved by the GEMA/HS Exercise
Program Manager.
c. The Subrecipient must report to the GEMA/HS Exercise Program Director prior to
conducting scheduled exercises and provide the Program Director with an After
Action Report (AAR) and Improvement Plan for each exercise conducted within 90
days following completion of the exercise in accordance with the FY20 HSGP
DHS/FEMA NOFO (Exhibit H).
d. Exercises conducted using HSGP funding must be NIMS compliant, as defined by
the current NIMS compliance matrices. Further information is available on the NIMS
Integration Center Web site at http://www.fema.gov/national-incident-management-
system.
5. The Subrecipient agrees to coordinate with GEMA/HS to maintain and update the Threat and
Hazard Identification and Risk Assessment (THIRA) and agrees to provide GEMA/HS any
information and access to records upon request.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA): All new
subawards under this grant of $25,000 or more are subject to FFATA reporting requirements. The
Subrecipient is responsible for providing any information requested by GEMA/HS to complete the required
report.
A. Unless exempt, the Subrecipient shall report the names and total compensation of its five most
highly compensated executives for its preceding completed fiscal year. This report is only required
if:
1. In the Subrecipient's preceding fiscal year, the Subrecipient received 80 percent or more of its
annual gross revenues from federal procurement contracts and subcontracts and federal
financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and
subawards); and
2. The public does not have access to information about the compensation of the executives
through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 61104 of the Internal Revenue Code of 1986.
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3. Additional information regarding the FFATA requirements can be found at
http://www.fema.gov/pdf/govemment/grant/bulletins/info350.pdf, www.USAspending.gov,
and www.Progress Reports.gov
SPECIAL CONDITIONS:
A. The Subrecipient agrees to use all grant funding awarded from the Fiscal Year 2020 Homeland
Security Grant Program (HSGP) for costs related to preparedness activities associated with
implementing the findings of State Preparedness Report, including goals and objectives, and any
Urban Areas Security Initiative strategies.
B. The Subrecipient agrees that all allocations and use of funds under this grant will be in accordance
with the FY 2020 HSGP DHS/FEMA NOFO (Exhibit H), and to comply with all DHS/FEMA
requirements and cooperate with GEMA/HS to comply with federal and state requirements related
to the grant funding.
C. The Subrecipient understands and agrees that any allocations and use of grant funding must support
and may only be used to fund the investments identified in the Fiscal Year 2020 HSGP grant
application submitted by GEMA/HS to DHS/FEMA and to use grant funding only for projects pre-
approved by GEMA/HS.
D. The Subrecipient agrees to comply with the FY 2020 Homeland Security Grant Program Agreement
Articles, included with this agreement as Exhibit F. References in the exhibit to "recipient" apply
to the Subrecipient's requirements as subrecipient. The Subrecipient agrees to sign and comply with
the terms and conditions of GEMA/HS's Statewide Mutual Aid and Assistance Agreement and to
render mutual aid for a suspected or real attack or in the case of weapons of mass destruction or
other event, as determined by GEMA/HS. The Subrecipient shall sign any other Mutual Aid
Agreements GEMA/HS or DHS/FEMA shall deem necessary in order to assure the Subrecipient
will fulfill its obligations to render mutual aid.
E. Any Subrecipient receiving funding for purposes of explosive ordnance disposal (EOD) agrees to
utilize the Georgia Bureau of Investigations and GEMA/HS paging system whenever
responding outside of its jurisdiction.
F. The Subrecipient will maintain an inventory of all grant funded equipment and provide a copy to
GEMA/HS at the end of the grant performance period. The Subrecipient will submit an updated
inventory every year thereafter or as equipment is disposed of. Equipment must be used for the
intended purpose for the life of the equipment. GEMA/HS must be given a written disposition plan
for any equipment that has a value of $5,000 or more at least 30 days prior to disposal or at the end
of its useful life, whichever date is sooner. Also, the GEMA/HS Program Manager will review the
disposition plan within 30 days of receipt and provide an approval or other instructions for disposal
to the Subrecipient.
G. Non-Supplanting Requirement: The Subrecipient agrees that federal grant funds received under this
award will not replace (supplant) funds that have been budgeted for the same purpose through non-
federal sources. Applicants or Recipients may be required to demonstrate if a reduction in non-
federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
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The Subrecipient will be expected to demonstrate how these funds will be used to supplement, but
not supplant, state or local funds for the same purposes.
H. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, requests
for information or data collection, including, but not limited to, the provision of any information
regarding any activities within this agreement that may be required for the assessment or evaluation.
I. Federal funds under this grant program are provided through reimbursement of all eligible
expenditures. The Subrecipient shall follow procurement standards as stated in federal and state
laws and regulations.
J. Sole Source Procurement: The Subrecipient's procurement procedures and regulations must
conform to federal procurement laws and standards. All procurement transactions without regard
to dollar value, whether negotiated or through competitive bid process shall be conducted in such
a manner as to provide maximum open and free competition.
K. Should the Subrecipient elect to award a non-competitive proposal, justification must be provided
and include a description of the program and why it is necessary to enter into non-competitive
agreement. All sole-source procurements as defined in 2 CFR§200.320(f) must receive prior
written approval from GEMA/HS.
L. The Subrecipient understands and agrees that compensation for individual consultant services is to
be reasonable and consistent and should represent fair market value for services. Time and effort
reports for consultant services are required, and competitive bidding is encouraged, as explained in
2 CFR §200.317-326.
M. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification, or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of GEMA/HS and
DHS.
N. No elected or appointed official or employee of the Subrecipient shall be admitted to any share or
part of any benefit, directly or indirectly, from this agreement or grant award. This provision shall
not be construed to extend to any contract made with a corporation for its general benefit.
0. If the Subrecipient is found to be in violation of any of the conditions of this agreement, including
any exhibits hereto, or of applicable federal and state laws or regulations, in addition to any other
recourse available, GEMA/HS shall notify the Subrecipient that additional funds in connection with
which the violation occurred will be withheld until such violation has been corrected to the
satisfaction of GEMA/HS. In addition, GEMA/HS may withhold or require repayment of any
portion of the financial award which has been or is to be made available to the Subrecipient, or
retained and obligated or expended on behalf of the Subrecipient, for other projects under this
program until adequate corrective action is taken.
P. The Subrecipient understands and agrees that for any copyrightable work based on or containing
data first produced under this Agreement, the Subrecipient shall grant the government a royalty-
free, nonexclusive and irrevocable license to reproduce, display, distribute, perform, disseminate,
or prepare derivative works, and to authorize others to do so, for government purposes on all such
copyrighted works. The Subrecipient shall affix the applicable copyright notices of 17 U.S.C. §401
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or 402 and an acknowledgement of government sponsorship, including the grant award number, to
any work first produced under this grant award.
Q. Environmental Historical Preservation (EHP)
1. The Subrecipient shall comply with all applicable federal, state, and local environmental and
historic preservation (EHP) requirements and shall provide any information requested by FEMA
or GEMA/HS to ensure compliance with applicable laws and regulations, including: Federal
EHP regulations, laws and Executive Orders; National Environmental Policy Act; National
Historic Preservation Act; Endangered Species Act; and Executive Orders on Floodplains
(11988), Wetlands (11990), and Environmental Justice (12898). Failure of the Subrecipient to
meet federal, state, and local EHP requirements and obtain applicable permits may jeopardize
federal funding. The Subrecipient shall not undertake any project having the potential to impact
EHP resources without prior approval from FEMA, through GEMA/HS, including but not
limited to communications towers, physical security enhancements, new construction,
modifications to buildings, and replacement of facilities. The Subrecipient shall coordinate with
GEMA/HS regarding any activities using grant funding that require
specific documentation of compliance with federal laws and/or regulations.
2. The Subrecipient shall provide any information requested by GEMA/HS or FEMA to ensure
compliance with applicable federal EHP requirements. Any change to the approved project or
scope of work will require re-evaluation for EHP compliance. If ground disturbing activities
may occur during project implementation, the Subrecipient must ensure monitoring of ground
disturbance, and, if any potential archeological resources are discovered, the recipient will
immediately cease construction in that area and notify GEMA/HS, and the Georgia Department
of Natural Resources, Georgia State Historic Preservation Division.
3. The Subrecipient shall not undertake any project using HSGP funding to which the National
Environmental Policy Act (NEPA) requirements are applicable without first obtaining written
approval from FEMA, through GEMA/HS. The Subrecipient shall coordinate with GEMA/HS
regarding any activities using grant funding that require specific documentation of NEPA
compliance. Any construction activities initiated prior to the full environmental and historic
preservation review and evaluation will result in a non- compliance finding and will not be
eligible for HSGP funding.
For more information regarding FEMA's EHP requirements, the Subrecipient should refer to
the DHS/FEMA FY20 NOFO (Exhibit H) and FEMA's Information Bulletins 329, 345, 356,
371, and 404 available on the internet at http://www.fema.gov/grant-programs-directorate-
information-bulletins
R. The Subrecipient agrees to cooperate with GEMA/HS in assuring that any training using HSGP
funds is reported through the Training Information Reporting System ("Web-Forms") located at
https://www.firstrespondertraining.gov/frts/
S. The Subrecipient agrees that funds from the FY 2020 HSGP utilized to establish or enhance state
and local fusion centers will be used in compliance with the requirements and restrictions in the
DHS/FEMA NOFO (Exhibit H) and with FEMA's Information Bulletins 281 and 288.
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Specifically without limitation, the Subrecipient receiving funding to be used for costs related to a
fusion center agree to comply with the following:
1. To use such funds to support the development of a statewide fusion process that corresponds
with the Global Justice/Homeland Security Advisory Council (HSAC) Fusion Center
Guidelines and the National Strategy for Information Sharing, and achievement of a baseline
level of capability as defined by Global's Baseline Capabilities for State and Major Urban Area
Fusion Centers, a supplement to the Fusion Center Guidelines, located at
http://www.it.ojp.gov/documents/baselinecapabilitiesa.pdf
2. To use such funds to support achievement of baseline levels of capability as defined in the
fusion capability planning tool.
3. The Subrecipient shall provide GEMA/HS with certification stating that the Subrecipient
will assume responsibility for supporting the costs of any hired analysts following the three-
year federal funding period or the termination of the Subrecipient Agreement, whichever
occurs first.
4. The Subrecipient shall provide GEMA/HS with certificates of completion of training for each
intelligence analyst hired with grant funding to enable information/intelligence sharing
capabilities in accordance with Global's Minimum Criminal Intelligence Training Standards
for Law Enforcement and Other Criminal Justice Agencies in the United States, as required
under the DHS/FEMA FY20 NOFO (Exhibit H) and Information Bulletin 288.
5. All Subrecipients leveraging FY 2020 HSGP funds in support of information sharing and
intelligence fusion and analysis centers must leverage available federal information sharing
systems, including Law Enforcement Online (LEO) and the Homeland Security Information
Network (HSIN) and comply with 28 CFR 23.
T. Any Subrecipient receiving HSGP grant funding for purchasing or upgrading a mobile
communication vehicle (MCV), equipment for an MCV, or other MCV related costs, agrees to
comply with the following requirements:
1. Each agency receiving an MCV funded with HSGP funding will be required to participate with
the MCV in at least one regional GEMA/HS sponsored MCV exercise annually and at least
one GEMA/HS sponsored statewide MCV exercise biennially. Any agency who cannot meet
this compliance requirement due to an unforeseen event in any year must request approval from
GEMA/HS, providing a reasonable justification for failing to remain incompliance.
2. Each agency receiving an HSGP funded MCV will provide GEMA/HS with updated vehicle
equipment capability and inventory data as requested.
U. In the event that the Subrecipient uses subcontractors or contractors, the Subrecipient shall use
small, minority, women-owned or disadvantaged business concerns and contractors or
subcontractors to the extent practicable as prescribed by applicable Federal and State laws.
V. The Subrecipient understands that any public contracts and subcontracts funded by the HSGP must
comply with the requirements of O.C.G.A. §13-10-90, et seq., and Georgia Department of Labor
Rules 300-10-1, et seq., to verify the contractor's or subcontractor's new employees' work eligibility
through a federal work authorization program. The Subrecipient shall utilize the U.S.
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DHS E-Verify System to verify the employment eligibility of all persons hired during the
Agreement term.
CHANGES TO AGREEMENT: The Subrecipient understands and agrees that, in addition to the
provisions in the "Termination" section below, GEMA/HS shall have the right to make unilateral changes,
cancel, or terminate this agreement in the event that FEMA and/or DHS makes changes to the FY20 HSGP
grant awarded to GEMA/HS. With the exception of termination or changes included in this agreement,
there shall be no other changes to this Agreement unless mutually agreed upon by all parties to the
Agreement.
EMPLOYMENT: The employment of unauthorized aliens by the Subrecipient Agency is considered a
violation of Section 274A(e) of the Immigration and Nationality Act. If the Subrecipient Agency knowingly
employs unauthorized aliens, such violation shall cause the unilateral cancellation of the Agreement. Any
services performed by any such unauthorized aliens shall not be paid.
The Subrecipient Agency shall utilize the U.S. Department of Homeland Security's E-Verify System to
verify the employment eligibility of all persons hired during the Agreement term.
TERMINATION: This agreement may be terminated for any or all of the following reasons:
A. Cause/Default: This agreement may be terminated for cause, in whole or in part, at any time by the
State of Georgia for failure of the Subrecipient to perform any of the provisions or to comply with
any of the terms and conditions herein. If the State exercises its right to terminate this agreement
under the provisions of this paragraph, the termination shall be accomplished in writing and specify
the reason and termination date. The Subrecipient will be required to submit the final invoice no
later than 30 days after the effective date of written notice of termination. Upon termination of this
agreement, the State shall not incur any new obligations after the effective date of the termination
and shall cancel outstanding obligations, as possible. The above remedies are in addition to any
other remedies provided by law or the terms of this agreement.
B. Notwithstanding and without waiving any other remedies available for the Subrecipient's failure to
comply with the terms and conditions of this agreement, if the Subrecipient fails to meet its
obligations, voluntarily or otherwise, as part of a GEMA/HS program, GEMA/HS will have the
right, privilege and option to immediately terminate this Agreement. Failure to exercise the right
of termination for previous occurrences or omissions will not act as a waiver for future
noncompliance by the Subrecipient. Should GEMA/HS exercise the right, privilege and option to
terminate this Agreement, the Subrecipient shall immediately transfer ownership of any HSGP
grant funded vehicle(s) and related equipment purchased under this agreement to GEMA/HS or to
whomever GEMA/HS shall designate, including the transfer of title, tag and related documents,
and shall deliver and turn over possession and title of said vehicle(s) and related equipment, without
cost, as directed by GEMA/HS.
C. Convenience: This agreement may be cancelled or terminated by either of the parties without cause;
however, the party seeking to terminate or cancel this agreement must give written notice of its
intention to do so to all other parties at least 30 days prior to the effective date of cancellation or
termination.
D. Non-Availability of Funding: Notwithstanding any other provision of this agreement, in the event
that either of the sources of funding for reimbursement under this agreement (appropriations from
the General Assembly of the State of Georgia or the Congress of the United States of America) no
longer exist, in the event the sum of all obligations of GEMA/HS incurred under this and all other
-12 -
agreements entered into for this program exceeds the balance of such funding, then this agreement
shall immediately terminate without further obligation of GEMA/HS. The certification by the
Director of GEMA/HS of the occurrence of either of the events stated above shall be conclusive.
IN WITNESS WHEREOF, the GEORGIA EMERGENCY MANAGEMENT AND HOMELAND
SECURITY AGENCY and have executed this Agreement:
GEORGIA EMERGENCY MANAGEMENT AND
HOMELAND SECURITY AGENCY
SUBRECIPIENT
/
Date of Signa ture
Signature
Printed Name and Title of Signatory
/
Signature, Authorizing or Highest Official
Printed Name and Title of Signatory
/
Date of Si gnature
Agency FEID (XX-XXXXXXX)
Agency DUNS Number (XXXXXXXXX)
/
2020 GSAR Grant Equipment
Item Model Manufacture P/N Unit Price Qty Total
Heavy Rescue Lifting Bridle Pro Series Litter Harness CMC 724121 290.00$ 2 580.00$
2:1 Pick-Off Strap CMC 201106 56.00$ 1 56.00$
Stainless Steel Military Litter,
Rectangular CMC 726101 990.00$ 1 990.00$
Rope, Lifeline, 300', Static Kernmantle,
1/2" Diameter, Orange KMII New England Ropes K05160 1.43$ 300 429.00$
Rope, Lifeline, 300', Static Kernmantle,
1/2" Diameter, Red KMII New England Ropes K01160 1.43$ 300 429.00$
Rope, Lifeline, 200', Static Kernmantle,
1/2" Diameter, Blue KMII New England Ropes K03160 1.43$ 200 286.00$
Rope, Lifeline, 200', Static Kernmantle,
1/2" Diameter, Orange KMII New England Ropes K05160 1.43$ 200 286.00$
Rope, Lifeline, 200', Static Kernmantle,
1/2" Diameter, White KMII New England Ropes K00160 1.43$ 200 286.00$
Rope, Lifeline, 200', Static Kernmantle,
1/2" Diameter, Red KMII New England Ropes K01160 1.43$ 200 286.00$
Rope, Lifeline, 600', Static Kernmantle,
1/2" Diameter, Blue KMII New England Ropes K03160 1.43$ 600 858.00$
Rope, Lifeline, 600', Static Kernmantle,
1/2" Diameter, Orange KMII New England Ropes K05160 1.43$ 600 858.00$
Cord, Prussik, 8mm, Short, Sewn-Loop CMC 293083 20.00$ 35 700.00$
Cord, Prussik, 8mm, Long, Sewn-Loop CMC 293086 20.00$ 35 700.00$
Webbing, 2", Tubular, MTS 6000 lbs, 15'
Length, Blue Rescue Tech Rescue Tech 790206 0.80$ 30 24.00$
-$
Hardware, MPD, 13mm MPD CMC 333000 799.00$ 1 799.00$
Harness, Class II, Quick-Attach Life Saver Victim Harness CMC 202405 255.00$ 1 255.00$
Harness, Chest, Quick-Attach Life Saver Victim Chest
Harness CMC 202404 138.00$ 1 138.00$
1
2020 GSAR Grant Equipment
Item Model Manufacture P/N Unit Price Qty Total
Hardware, Swivel, 36Kn Rescue Swivel CMC 300721 79.00$ 2 158.00$
Cord, Prussik, 9mm, Orange, 33' CMC 293039 0.93$ 66 61.38$
Webbing, 1", Tubular, MBS 4000 lbs,
Black, 25'CMC 200105 0.44$ 150 66.00$
Webbing, 1", Tubular, MBS 4000 lbs,
Red, 20'CMC 200103 0.44$ 80 35.20$
Webbing, 1", Tubular, MBS 4000 lbs,
Blue, 15'CMC 200102 0.44$ 60 26.40$
Webbing, 1", Tubular, MBS 4000 lbs,
Yellow, 12'CMC 200107 0.44$ 48 21.12$
Webbing, 1", Tubular, MBS 4000 lbs,
Green, 5'CMC 200106 0.44$ 20 8.80$
Webbing, Anchor Strap, 10'CMC 201125 64.00$ 2 128.00$
Hardware, Screw Link, Delta, 12mm Maillon Rapide Quick Link 382121 18.00$ 4 72.00$
Hardware, O-Ring, Steel 305011 16.00$ 4 64.00$
Hardware, Pulleys, Set of Fours Aztek Pro Series CMC 500104 442.00$ 2 884.00$
Webbing, Patient Tie In System 724151 264.00$ 1 264.00$
Webbing, Patient Tie In Sytem, Pelvic
Harness 724153 269.00$ 1 269.00$
Rope, Lifeline, 240', Static Kernmantle,
1/2" Diameter, Yellow, Sewn Eye
w/Thimble
Static-Pro Lifeline CMC 281207 1.43$ 480 686.40$
Climbing Laynard, Fall Protection Y-Shock Laynard CMC 301017 236.00$ 1 236.00$
Utility Loop Utility Loop CMC 20.00$ 10 200.00$
Thermal Imaging Camera 7,000.00$ 0 -$
Boroscope Inspection Camera 200.00$ 2 400.00$
Drill, 1/2", with Case Hiliti 110.00$ 1 110.00$
11,650.30$
2
Public Safety Committee Meeting
8/11/2021 1:10 PM
2020 Grant From Georgia Emergency Management & Homeland Security in the Amount of $15,000
Department:Fire
Presenter:
Caption:Motion to approve the Agreement with Georgia Emergency
Management & Homeland Security Agency and approve
acceptance of the grant award in the amount of $15,000.00
(Grant No. EMW-2020-ss-00089) and authorize the Mayor to
execute all required documents.
Background:The funds from this grant will replace aging equipment used by
Georgia Search and Rescue Team (see attached proposed
equipment list).
Analysis:Acceptance of the grant funds in the amount of $15,000.00 to
replace aging equipment for the Georgia Search and Rescue
Team.
Financial Impact:N/A This grant does not require a match.
Alternatives:None at this time.
Recommendation:Approve the Agreement with Georgia Emergency Management
& Homeland Security Agency and approve acceptance of the
grant award in the amount of $15,000.00 (Grant No. EMW-
2020-SS-00089) and authorize the Mayor to execute all required
documents.
Funds are
Available in the
Following
Accounts:
Fund 220
REVIEWED AND APPROVED BY:
Public Safety committee Meeting commission chamber - 712712021
ATTENDANCE:
Present: Hons. clarke, chairman; D. williams, vice chairman; B.Williams and Garrett, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Motion to approve the minutes of the public safety committee held
14,2021.
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
4-0.
Made By Seconded By
Commissioner Commissioner
Brandon Garrett Dennis Williams
www.auqustaqa.gov
on July Item
Action:
Approved
Motion
Result
Passes
Public Safety Committee Meeting
8/11/2021 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on July 27, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: