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Home My WebLink About2021-05-25 Meeting Minutes Public Safety Committee Meeting Virtual/Teleconference - 5/25/2021 ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Award three (3) year contract for telephone services to AT&T. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 2. Assign the honorary road name of Capt. H.R. Elam to Walters Court. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 3. Assign the honorary road name of Springfield Way to the 100 Block of Twelfth Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 4. Assigning the honorary road name of Murray Lane to a segment of Helen Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 5. Motion to approve the replacement of obsolete computer equipment (laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs) as well as the purchase of any required computer software upgrades. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 6. Motion to approve the minutes of the Public Safety Committee held on April 27, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Bobby Williams Commissioner Brandon Garrett Passes Motion Passes 4-0. www.augustaga.gov Public Safety Committee Meeting 5/25/2021 1:20 PM Attendance 5/25/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Page 1 of 8 AT&T and Customer Confidential Information AT&T ILEC Intrastate Pricing Schedule / Letter of Election The service(s) (the ‘Service’) to which this Pricing Schedule/Letter of Election is applicable is: MegaLink Pricing Schedule to AT&T Agreement Reference No: * Letter of Election If neither box above is checked then this document is a standalone Letter of Election. * This document may be used as a Pricing Schedule only if Customer has signed an Agreement referred to internally at AT&T as a UA MSA, UA MA XII or UA SSTC. Customer (“Customer”) AT&T (“AT&T”) Augusta, GA 530 Green St. Suite 801 Augusta GA 30911- USA For purposes of this Pricing Schedule/ Letter of Election, AT&T means the Service Provider specifically identified herein. Customer Contact (for notices) AT&T Sales Contact Information and for Contract Notices Primary Sales Contact Name: Tameka Allen Title: CIO Telephone: 706-821-2529 Fax: E-mail: Allen@augusta.gov Address for Notices, if different from above: 535 Telfair St. Bldg 2000 City: Augusta ST: GA Zip 30319 USA Account Rep Name: Shane Robinson Title: Client Solutions Executive Telephone: 404-353-0642 Fax: Email: sr962d@att.com Street Address: 1057 Lenox Park Blvd City: Atlanta State: GA Zip Code: 30319 With a copy to: AT&T Corp. One AT&T Way, Bedminster, NJ 07921-0752 Attn: Master Agreement Support Team E-mail: mast@att.com AT&T Authorized Agent or Representative Information (if applicable) Primary Sales Contact Name: Company Name: Agent Street Address: City: State: Zip Code: Telephone: Fax: E-mail: Agent Code: Customer agrees to purchase the Service in the quantities and according to the prices and terms and conditions set forth in this Pricing Schedule/Letter of Election and in the applicable Service Publication. In jurisdictions that require the Service to be provided pursuant to tariff, the relevant Service Publication is the applicable Tariff; in jurisdictions that do not require the Service to be tariffed and in which AT&T has no tariff for the Service, the relevant Service Publication is the applicable Service Description(s), Price List(s) or Guidebook(s) (for ease of reference, the Service Descriptions, Price Lists and Guidebooks are referred to herein as the “Guidebook”). If this document serves as a Letter of Election (as indicated above), the Letter of Election is subject to: (a) the terms of the applicable Tariff, if the Service is offered pursuant to Tariff; or (b) the relevant AT&T Business Service Agreement (BSA), if the Service is not offered pursuant to Tariff. Tariffs, Guidebooks and the BSA can be found at www.att.com/servicepublications. Service is provided by the AT&T Incumbent Local Exchange Carrier (ILEC) Affiliate(s) identified below as the Service Provider(s). Throughout the remainder of this document, this document will be referred to as the “Pricing Schedule”. Customer (by its authorized representative) AT&T (by its authorized representative) By: By: Printed or Typed Name: Printed or Typed Name: Title: Title: Date: Date: Page 2 of 8 AT&T and Customer Confidential Information MegaLink (2) Service Provider & Service Publication: BellSouth Telecommunications, LLC. d/b/a AT&T Georgia B7.1 (Private Line) Tariff, Price List or Guidebook Order Type: New Install Renewal Service Period: 12 Months This period includes 0 months for recognition of previous service. Total Monthly Rate: $709.00 Total Nonrecurring Charge: $1,349.00 Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or provision of the Service. AT&T will furnish, install, maintain and provide maintenance of the Service in accordance with the AT&T’s applicable Tariff or Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless specified otherwise in the Tariff or Guidebook. If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such termination. In the event the Service is terminated after the date Customer’s obligation to pay for the Service begins but prior to the expiration of the Service Period, Customer shall pay all Termination and Cancellation Charges as specified in the Tariff or Guidebook (or, where applicable, the promotion filing). Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested Service prior to the time the Service is installed. This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the Tariff or Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least sixty (60) days prior to the expiration of the initial term or each additional one-year term. Suspension of Service is not permitted for the requested Service. Recognition of previous service may be given to the Customer who renews an existing Arrangement or converts from month-to- month billing, under circumstances detailed in the Tariff or Guidebook. Customer acknowledges and certifies that the total interstate traffic (including Internet traffic) on the Service(s) constitutes ten percent (10%) or less of the total traffic on the Service. Rate Elements Qty USOC Non - Recurring Recurring MegaLink #2 (GA) - 1 Circuit Option: MegaLink (Point to Point or with Other Services) Clear Channel Capability - Extended Superframe 1 CCOEF $0.00 $0.00 Service Establishment Charge 1 MGLSE $575.00 $0.00 Circuit Location #1 Address: 1731 Tobacco Road Serving CO: AGSTGAFLPSA (706/790) - AT&T Georgia Switch Type: DMS Miles to Serving CO: 4.0000 (estimated) Digital Local Channel Payment Term: 12 Months First 1/2 Mile 1 1LDPZ $300.00 $85.00 Page 3 of 8 AT&T and Customer Confidential Information Additional 1/2 Mile 7 1LDPA $0.00 $238.00 Premises Visit Charge 1 MGLPV $37.00 $0.00 Circuit Location #2 Address: 234 Pistol Range Road Serving CO: AGSTGAMT84A (706/849) - AT&T Georgia Switch Type: DMS Miles to Serving CO: 2.0000 (estimated) Digital Local Channel Payment Term: 12 Months First 1/2 Mile 1 1LDPZ $300.00 $85.00 Additional 1/2 Mile 3 1LDPA $0.00 $102.00 Premises Visit Charge 1 MGLPV $37.00 $0.00 Interoffice Channel (5.41 miles) AGSTGAMT (706/849-5000) to AGSTGAFL (706/790) (5.41 miles) Fixed Charge 1 1LNO1 $100.00 $85.00 IOC Mileage: 0 to 8 Miles Payment Term: 12 Months Charge per Mile 6 1LNOA $0.00 $114.00 IOC Mileage: 0 to 8 Miles Payment Term: 12 Months Total Non-recurring $1,349.00 Total Recurring $709.00 Location of Service Location #1: Augusta, GA 1731 Tobacco Road Augusta, GA Location #2: Augusta, GA 234 Pistol Range Road Augusta, Page 4 of 8 AT&T and Customer Confidential Information MegaLink (3) Service Provider & Service Publication: BellSouth Telecommunications, LLC. d/b/a AT&T Georgia B7.1 (Private Line) Tariff, Price List or Guidebook Order Type: New Install Renewal Service Period: 12 Months This period includes 0 months for recognition of previous service. Total Monthly Rate: $813.00 Total Nonrecurring Charge: $1,312.00 Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or provision of the Service. AT&T will furnish, install, maintain and provide maintenance of the Service in accordance with the AT&T’s applicable Tariff or Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless specified otherwise in the Tariff or Guidebook. If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such termination. In the event the Service is terminated after the date Customer’s obligation to pay for the Service begins but prior to the expiration of the Service Period, Customer shall pay all Termination and Cancellation Charges as specified in the Tariff or Guidebook (or, where applicable, the promotion filing). Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested Service prior to the time the Service is installed. This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the Tariff or Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least sixty (60) days prior to the expiration of the initial term or each additional one-year term. Suspension of Service is not permitted for the requested Service. Recognition of previous service may be given to the Customer who renews an existing Arrangement or converts from month-to- month billing, under circumstances detailed in the Tariff or Guidebook. Customer acknowledges and certifies that the total interstate traffic (including Internet traffic) on the Service(s) constitutes ten percent (10%) or less of the total traffic on the Service. Rate Elements Qty USOC Non - Recurring Recurring MegaLink #3 (GA) - 1 Circuit Option: MegaLink (Point to Point or with Other Services) Clear Channel Capability - Extended Superframe 1 CCOEF $0.00 $0.00 Service Establishment Charge 1 MGLSE $575.00 $0.00 Circuit Location #1 Address: 535 Telfair Street Serving CO: AGSTGAMT84A (706/849) - AT&T Georgia Switch Type: DMS Miles to Serving CO: 0.5505 (estimated) Digital Local Channel Payment Term: 12 Months First 1/2 Mile 1 1LDPZ $300.00 $85.00 Page 5 of 8 AT&T and Customer Confidential Information Additional 1/2 Mile 1 1LDPA $0.00 $34.00 Circuit Location #2 Address: 4436 Old Waynesboro Road Serving CO: HPHZGAESRS1 (706/592) - AT&T Georgia Switch Type: DMS Miles to Serving CO: 4.5000 (estimated) Digital Local Channel Payment Term: 12 Months First 1/2 Mile 1 1LDPZ $300.00 $85.00 Additional 1/2 Mile 8 1LDPA $0.00 $272.00 Premises Visit Charge 1 MGLPV $37.00 $0.00 Interoffice Channel (13.29 miles) HPHZGAES (706/592-0000) to AGSTGAMT (706/849-5000) (13.29 miles) Fixed Charge 1 1LNO2 $100.00 $85.00 IOC Mileage: 9 to 25 Miles Payment Term: 12 Months Charge per Mile 14 1LNOB $0.00 $252.00 IOC Mileage: 9 to 25 Miles Payment Term: 12 Months Total Non-recurring $1,312.00 Total Recurring $813.00 Location of Service Location #1: Augusta, GA 535 Telfair Street Augusta, GA Location #2: Augusta, GA 4436 Old Waynesboro Road Hephzibah, GA 30815- Page 6 of 8 AT&T and Customer Confidential Information MegaLink Service Provider & Service Publication: BellSouth Telecommunications, LLC. d/b/a AT&T Georgia B7.1 (Private Line) Tariff, Price List or Guidebook Order Type: New Install Renewal Service Period: 12 Months This period includes 0 months for recognition of previous service. Total Monthly Rate: $482.00 Total Nonrecurring Charge: $1,349.00 Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or provision of the Service. AT&T will furnish, install, maintain and provide maintenance of the Service in accordance with the AT&T’s applicable Tariff or Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless specified otherwise in the Tariff or Guidebook. If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such termination. In the event the Service is terminated after the date Customer’s obligation to pay for the Service begins but prior to the expiration of the Service Period, Customer shall pay all Termination and Cancellation Charges as specified in the Tariff or Guidebook (or, where applicable, the promotion filing). Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested Service prior to the time the Service is installed. This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the Tariff or Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least sixty (60) days prior to the expiration of the initial term or each additional one-year term. Suspension of Service is not permitted for the requested Service. Recognition of previous service may be given to the Customer who renews an existing Arrangement or converts from month-to- month billing, under circumstances detailed in the Tariff or Guidebook. Customer acknowledges and certifies that the total interstate traffic (including Internet traffic) on the Service(s) constitutes ten percent (10%) or less of the total traffic on the Service. Rate Elements Qty USOC Non - Recurring Recurring MegaLink (GA) - 1 Circuit Option: MegaLink (Point to Point or with Other Services) Clear Channel Capability - None (D4 Format) 1 $0.00 $0.00 Service Establishment Charge 1 MGLSE $575.00 $0.00 Circuit Location #1 Address: 535 Telfair Street Serving CO: AGSTGAMT84A (706/849) - AT&T Georgia Switch Type: DMS Miles to Serving CO: 0.5505 (estimated) Digital Local Channel Payment Term: 12 Months First 1/2 Mile 1 1LDPZ $300.00 $85.00 Page 7 of 8 AT&T and Customer Confidential Information *This quote is based upon tariffs or price lists, as appropriate, with an anticipated effective date of 4/5/2021. Additional 1/2 Mile 1 1LDPA $0.00 $34.00 *This quote is based upon tariffs or price lists, as appropriate, with an anticipated effective date of 4/5/2021. Premises Visit Charge 1 MGLPV $37.00 $0.00 Circuit Location #2 Address: 3157 Damascus Road Serving CO: AGSTGATHDS1 (706/733) - AT&T Georgia Switch Type: DMS Miles to Serving CO: 2.2753 (estimated) Digital Local Channel Payment Term: 12 Months First 1/2 Mile 1 1LDPZ $300.00 $85.00 *This quote is based upon tariffs or price lists, as appropriate, with an anticipated effective date of 4/5/2021. Additional 1/2 Mile 4 1LDPA $0.00 $136.00 *This quote is based upon tariffs or price lists, as appropriate, with an anticipated effective date of 4/5/2021. Premises Visit Charge 1 MGLPV $37.00 $0.00 Interoffice Channel (2.47 miles) AGSTGATH (706/733) to AGSTGAMT (706/849-5000) (2.47 miles) Fixed Charge 1 1LNO1 $100.00 $85.00 IOC Mileage: 0 to 8 Miles Payment Term: 12 Months *This quote is based upon tariffs or price lists, as appropriate, with an anticipated effective date of 4/5/2021. Charge per Mile 3 1LNOA $0.00 $57.00 IOC Mileage: 0 to 8 Miles Payment Term: 12 Months *This quote is based upon tariffs or price lists, as appropriate, with an anticipated effective date of 4/5/2021. Total Non-recurring $1,349.00 Total Recurring $482.00 Location of Service Location #1: Augusta, GA 535 Telfair Street Augusta, GA Location #2: Augusta, GA 3157 Damascus Road Augusta, GA Page 8 of 8 AT&T and Customer Confidential Information For internal use only Billing Telephone Number for Existing service, if applicable: ( ) - Addendum Agreement -0037-00 Page 1 of 7 AT&T and Customer Confidential Information Case Number GA21 CUSTOMER (“Customer”) AT&T (“AT&T”) Augusta Street Address: 530 Greene St., Suite 801 City: Augusta State: GA Zip Code: 30911- Billing Address Street Address: 530 Greene St., Suite 801 City: Augusta State: GA Zip Code: 30911- For purposes of this Addendum, AT&T means the Service Provider specifically identified herein. CUSTOMER Contact (for Contract Notices) AT&T Sales Contact Information and for Contract Notices Name: Tameka Allen Title: CIO Telephone: 706-821-2529 Fax: - - Email: Allen@augustaga.gov Street Address: 535 Telfair St Bldg 2000 City: Augusta State: GA Zip Code: 30901- Name: SHANE ROBINSON Title: CLIENT SOLUTIONS EXECUTIVE 3 Telephone: 404-353-0642 Fax: - - Email: sr962d@att.com Attention: Assistant Vice President Street Address: 1057 Lenox Park Blvd City: Atlanta State: GA Zip Code: 30319 With a copy to: AT&T Corp. One AT&T Way, Bedminster, NJ 07921-0752 ATTN: Master Agreement Support Team Email: mast@att.com THE UNDERSIGNED PARTIES, AT&T Georgia, (“Company”) and Augusta (“Customer” or “Subscriber”), hereby agree, as acknowledged by their appropriate signatures as set out below, to amend and change Pricing Addendum Agreement -0037-00 Page 2 of 7 AT&T and Customer Confidential Information Schedule GA03-C307-01. This Addendum Agreement is based upon the following terms and conditions as well as any Attachment(s) affixed and the appropriate lawfully filed and approved tariffs which are by this reference incorporated herein. Case Number GA21 Offer Expiration: This offer shall expire on: 6/11/2021. Accepted by: Subscriber: Augusta By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Company: AT&T Georgia By: __________________________________________ Authorized Signature Addendum Agreement -0037-00 Page 3 of 7 AT&T and Customer Confidential Information Printed Name: __________________________________ Title: ______________________________________ Date: ________________________________________ Case Number GA21 Option 1 of 1 Service description: This Addendum offers an extension to the service period of the Customer’s existing products and Business Access lines. This Addendum provides for a thirty-six (36) month service period from the expiration date of the existing Pricing Schedule. All terms and conditions of Pricing Schedule GA03-C307-01 apply to this Addendum unless modified herein. Addendum Agreement - 0 0 3 7 - 0 0 Case Number GA21 Option 1 of 1 RATES AND CHARGES Rate Elements Non-Recurring Monthly Rate USOC 1 Complex Business Individual Line $.00 $28.00 1FB 2 Business Line $.00 $28.00 1FBCL 3 There are no changes to the existing $.00 $.00 rate elements. Addendum Agreement - 0 0 3 7 - 0 0 Page 4 of 6 AT&T and Customer Confidential Information Case Number GA21 Option 1 of 1 RATES AND CHARGES NOTES: The ‘NOTES’ Section of the ‘RATES AND CHARGES’ pages of the existing Contract Service Arrangement is modified with the following: 7. WAIVED NON-RECURRING CHARGES State Line Connection First Line Connection Additional USOC *WGGVF Georgia $75.00 $75.00 $423.00 each *Upon Customer’s request to disconnect all Service prior to the expiration of the selected term, Customer will pay a one-time Contract Preparation Charge in the amount(s) stated above. 8. EARLY TERMINATION – BUSINESS LINES During the Term, when an AT&T ILEC Service (referred to as the “Terminated ILEC Service”) provided under this Pricing Schedule Agreement is migrated to a qualifying AT&T Business Voice over IP (BVoIP) Service, or to a qualifying AT&T Mobility Service (referred to collectively as the “Replacement Service”), then the Early Termination Charge associated with the Terminated ILEC Service will be waived provided: (a) the Terminated ILEC Service has been installed at the Customer site for no fewer than 3 months; (b) the term of the Replacement Service agreement is equal to or greater than the remaining term for the Terminated ILEC Service; (c) the Replacement Service is installed or available at the same Customer sites as the Terminated ILEC Service; (d) the Replacement Service is contracted for in the same relative quantity(ies) as those Terminated ILEC Services being displaced, and activation of the Replacement Service at the Customer sites or for Customer use at such Customer Sites occurs within 90 days of termination of the ILEC Service at that site. It is at the Company’s sole determination whether a product change satisfies these requirements. Addendum Agreement - 0 0 3 7 - 0 0 9. SERVICE AND SERVICE COMPONENT WITHDRAWAL Service and Service Component Withdrawals during Pricing Schedule Term Page 5 of 6 AT&T and Customer Confidential Information Case Number GA21 Option 1 of 1 Prior Notice Required from AT&T to Withdraw and Terminate a Service 12 months Prior Notice Required from AT&T to Withdraw and Terminate a Service Component 120 days There are no other additions, deletions or changes to the above referenced Contract Service Agreement included in this Addendum. All other terms and conditions as previously agreed and acknowledged remain unchanged and in full force and in effect All trademarks and service marks contained herein are owned by AT&T Intellectual Property and/or AT&T affiliated companies. Addendum Agreement - 0 0 3 7 - 0 0 END OF ARRANGEMENT AGREEMENT OPTION 1 Page 6 of 6 AT&T and Customer Confidential Information Public Safety Committee Meeting 5/25/2021 1:20 PM Approve contract extension to AT&T for telephone services. Department:Information Technology (IT) Presenter:Mrs. Tameka Allen, CIO Information Technology Caption:Award three (3) year contract for telephone services to AT&T. Background:AT&T is the current provider of telephone services for the City of Augusta. AT&T has previously provided acceptable and affordable telephone services to Augusta. AT&T service are extremely reliable and cost effective. Analysis:Due to competitive offerings, Information Technology was able to reduce the cost for telephone services by $96,000, annually, over non-contracted rates. Approval of this contract will allow Information Technology to provide telephone services to Augusta Departments in the most efficient and cost effective manner possible. Information Technology will continue to investigate was to reduce downtime, increase bandwidth and reduce costs. Financial Impact:Funds are available in each department’s operating budget to cover these expenses. Alternatives:Continue services at a non-contract rate. Recommendation:Award three (3) year contract for telephone services to AT&T Funds are Available in the Following Accounts: Funds are available in each department’s operating budget to cover these expenses. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month – 2:00 p.m. Committee meetings: Second and last Tuesdays of each month – 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) __________ Commission __________ Public Safety Committee __________ Public Services Committee __________ Administrative Services Committee __________ Engineering Services Committee __________ Finance Committee Contact Information for Individual/Presenter Making the Request: Name: ______________________________________________________________ Address: ____________________________________________________________ Telephone Number: ___________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________ Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-1838 Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. X Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _________ Date of Meeting _____________ Michele Pearman (IT-GIS) 535 Telfair St. Bldg 2000 706-945-4568 pearman@augustaga.gov Caption/Topic of Discussion to be placed on the Agenda: Honorary Naming of Walters Court for Capt. H.R. Elam X Next Available Next Available ") ") ") ") ") ") ") ") ") ") ") ") ") ")") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ")")")")") ") ") ") ") ") ") ") ") ") ") ") Hackle St Joy R d Walte r s C t B o y S c o u t R d IndianCoveRd ShadowbrookCir Joy R d Bo y S c o u t R d Joy R d WaltersCt B o y S c o u t R d Indi a n CoveRd 19 18 17 20 518 539 531 527 507 509 514 533 503 528 526 524 537 535 533 521 519 517 515 513 511 505 2807 2917 2919 2921 2812 2816 2823 2819 2811 280628082810281228142816 2817 2807 2805 2808 2810 2818 2820 2821 2819 2817 2815 2811 2809 2805 2803 2801 2803 2805 2809 2814 2813 2812 2812 2812 2812 2812 28122812 2812 2812 2812 28122812 2812 2812 2812 2812 2807 A Honorary Name Capt. H.R. Elam Honorary Name Capt. H.R. Elam Augusta, GA MapAugusta, GA Map Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309011/29/2021 hf18821 0 80 16040Feet1 inch = 112 feet 11/9/2020 New Submission Mailing Address* Street Address Address Line 2 City State / Province / Region ------' I _____ _ Postal / Zip Code Country Phone Number* Email* Request Information . .. -..... . .... ....... . ..................................................... -............................................................ _ ..... -........................................................ -.......... -.................... ___________ _ Type Of Request* 0 New Name (Public or Private) 'bg Road Name Change Road Ownership* -� Public0 Private 0 State Current Road Name* I �ffe..r...!s wud Proposed Road I taet. H:/( £/q.MName* Ci A)Alternate Road I C4f1:. #4 tf,'" E/4,;M c:tName B)Alternate Road I U<tlB tuft:« £/4.MName Number of Road Name Signs* Location Of Road Point of Beginning https://forms.augustaga.gov/forms/RoadNameRequest c·t 213 RESOLUTION WHEREAS: William Fennoy initiated a request for an Honorary Road Name Designation for Walters Court. WHEREAS: It is proposed that Walters Court be assigned an honorary name of Capt. H.R. Elam - not altering the official name Walters Court; WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance of Capt. H.R. Elam for her meritorious service to our nation. NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign to the Dupont Street the honorary name of Capt. H.R. Elam. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor ______________________________ Tameka Allen, Information Technology CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date Public Safety Committee Meeting 5/25/2021 1:20 PM Assign the honorary road name of Capt. H.R. Elam to Walters Court. Department:Information Technology Presenter:Michele Pearman, Information Technology GIS Manager Caption:Assign the honorary road name of Capt. H.R. Elam to Walters Court. Background:Hattie Elam entered the U. S. Navy in the beginning of the second decade of full racial integration in the U. S. military. Over the course of her tenacious 30-year career serving in both overseas and continental U.S. assignments, she ascended from charge nurse to nurse supervisor, nurse recruiter, installation nursing director, and command special assistant as she ultimately achieved the rank of captain. Captain Elam has received national acclaim for her exceptional commitment to advancing social equality within the military. In 1969, while still on active duty, she was awarded the Roy Wilkins Meritorious Service Award, for outstanding achievement in minority issues, by the National Association for the Advancement of Colored People (NAACP). Analysis:Impact of Honoree Having served through the Cold War, Vietnam Era, and First Gulf War, Captain Elam was noted as the U.S. Navy’s senior Black female officer. Acknowledging her meritorious service to the nation, Tuskegee University Reserve Officer’s Training Corps (ROTC) Hall of Fame honored Captain Elam as a U.S. Navy Inductee in 2018. Tuskegee is home of the first baccalaureate-in-nursing degree program in Alabama. In 2020, Captain Elam’s local alma mater, Lucy Craft Laney Comprehensive High School, proudly inducted her into its Fifth Hall of Fame Class. Geographic Affiliation • The honorary designation request is for Walters Court because the Elam Family is recognized as among the first anchors of the neighborhood. Living Status • Hattie Elam is living. Financial Impact:Cost for road signs and Application – Waived: Ongoing application by 2020 Commissioner. Alternatives: Recommendation:Approve assigning the honorary designation of Capt. H.R. Elam to Walters Court. Funds are Available in the Following Accounts: Not applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission APPLICANT INFORMATION Date: 3/16/2021 Phone Number(s): (706)-373-0075 Applicant: Willi�m Fennoy . □Owner �Otp,er U Email/Fax: wefennoy@hotmail.com . , _Mailing Address: / l/:2 b (o W'11VI h\i\, w{ l/-l'tt ity: AuguSta State: GA Zip: 3 tJ?S I 5 REQUEST INFORMATION Type of Honorary Request: [X Road Ownership: Name of Honoree: _S_p_r _in_g_fi_1e_l_d_C_h _u_rc_h ___ _C:XPublic □ Private Location: 100 Block of 12th St□State Between Jones St and Reynolds St REASON FOR PROPOSED REQUEST Please select the category that would best apply and provide a brief explanation that applies to the honoree of their impact on a local, state or national level. Not all criteria will be applicable with each request. Additional information including letters, signatures, documents etc. can be attached with the application. Category of Request: □Cultural .�(Historical □ Humanitarian □ Significant Lineage O Distinguished Career O Living Individual GEOGRAPHIC AFFILIATION Please provide a brief explanation of the relationship between the area of the requested honorary designation and the honoree's impact. OFFICIAL USE ONLY comm_. Sign Description _S""'p""""'ri-'--'n""gf"-i'""e'-"ld"'--'W�a�y ________ _ # of signs __ Recommendation: □ Approve □ Deny Augusta Richmond County Government Information Technology Department • GIS Division 525 Telfair St 3"' Floor-Physical OFFICE: (706) 821-2843 530 Greene StreetA-101 -Mailing FAX: (706) 826-4753 Augusta, GA 30901 EMAIL: gisaddressing@augustaga.gov WWW.AUGUSTAGA.GOV Comm_. IT-GIS: Signatures of ApprovllLu JQ;rw�,��- Fees Date Received: ___ _ D Application: $250 D Administrative: Signs: _@ __ : $ __ D Administrative: Signs: _@ __ : $ __ Total: $ __ Augusta, GA IT-GIS Road Naming Policy: Petition & Honorary Designations Page 1 I Additional Comments:_____________________________________________________________________________ Springfield Baptist Church is the oldest black church in the United States. Founded by African-Americans in 1787, the church stands on its original site and is the oldest church building in the city. The adjacent Springfield Village Park commemorates the legacy and contributions of black Augustans. RESOLUTION WHEREAS: William Fennoy initiated a request for an Honorary Road Name Designation for the 100 Block of Twelfth Street. WHEREAS: It is proposed that Twelfth Street be assigned an honorary name of Springfield Way - not altering the official name. WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance of Springfield Baptist Church. NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign the 100 Block of Twelfth Street the honorary name of Springfield Way. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor ______________________________ Tameka Allen, Information Technology CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date Public Safety Committee Meeting 5/25/2021 1:20 PM Assign the honorary road name of Springfield Way to the 100 Block of Twelfth Street. Department:Information Technology Presenter:Michele Pearman, Information Technology GIS Manager Caption:Assign the honorary road name of Springfield Way to the 100 Block of Twelfth Street. Background:Springfield Baptist Church is the oldest black church in the United States. The church was founded by African-Americans in 1787 and still stands on its original site. Springfield Church is the oldest church building in the city. Analysis:Both Morehouse College and the Georgia Republican Party were organized at Springfield Church. The adjacent Springfield Village Park commemorates the legacy and contributions of black Augustans. Financial Impact:Cost for road signs and Application – Waived: Ongoing application by 2020 Commissioner Alternatives: Recommendation:Approve assigning the honorary designation of Springfield Way to the 100 Block of Twelfth Street. Funds are Available in the Following Accounts: Not applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission GIS- HonoraryRoadNamingForm IT-GIS Division Honorary Road Naming Request Click here for general guidelines Honorary Designations allow citizens the opportunity to honor people that have made significant contributions to the Augusta Richmond County community. Honorary designations can be made in memory of an individual. Honorary road names will be displayed for a ten (10) year period. The sign will then be turned over to the individual that applied for the naming, unless renewed. IT-GIS will only accept a maximum of ten (10) designations per calendar year. Road designations will be determined on a case by case basis Date * Applicant* Property Owner/Other* Other Mailing Address* Phone Number* Email* Type Of Request * Applicant Information 5/5/2021 Commissioner Catherine Smith McKnight Property Owner Other City Augusta State / Province / Region Georgia Postal / Zip Code 30904 Country Richmond Street Address 1220 Monte Sano Avenue Address Line 2 706 834-1082 CMcKnight@augustaga.gov Request Information Honorary Name Addition Road Ownership * Current Road Name* Proposed Honorary Road Name* A) Alternate Honorary Road Name Number of Honorary Road Name Signs* Point of Beginning Point of Ending Reason For Request Public Private State Helen Street Murray Lane 2 Location Of Road Monte Sano Avenue Arsenal Avenue Reason For Proposed Request Mrs. Murray has been at St. Mary’s for over four decades as a crosswalk guard. She is loved by so many people. She is retiring and in honor of her many years of dedication to the community and the St. Mary’s School it is an honor in her name. Arsenal Ave Monte Sano Ave Helen St Arsenal Ave Monte Sano Ave Arsenal Ave Helen St Honorary NameSign 2- Murray Lane Honorary NameSign 1 - Murray Lane Augusta, GA MapAugusta, GA Map Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309015/5/2021 hf18821 0 60 12030Feet1 inch = 85 feet RESOLUTION WHEREAS: Commissioner McKnight, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for a segment of Helen Street; From Monte Santo Ave to Arsenal Ave. WHEREAS: It is proposed that a segment of Helen Street be assigned an honorary name of Murray Lane, not altering the official name Helen Street; WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance Margin Murray has made to the Richmond County community for her deep personal commitment to the welfare of her fellow citizens; NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign to Helen Street the honorary name of Murray Lane. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor ______________________________ Tameka Allen, Information Technology CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date Public Safety Committee Meeting 5/25/2021 1:20 PM Assigning the honorary road name of Murray Lane to a segment of Helen Street. Department:Information Technology Presenter:Michele Pearman, Information Technology GIS Manager Caption:Assigning the honorary road name of Murray Lane to a segment of Helen Street. Background:Margin Murray has faithfully served as the St. Mary on the Hill Catholic School Crossing Guard for over 45 consecutive years. This is in recognition of her increasingly rare dedication to service and protecting generations of youth. Analysis:Impact of Honoree Mrs. Murray has been at St. Mary’s for over four decades as a crosswalk guard. She is loved by so many people. She is retiring and in honor of her many years of dedication to the community and the St. Mary’s School it is an honor in her name. Geographic Affiliation • The honorary designation request is for Helen Street because it is near the school cross walk she worked at over four decades. Only this segment from Monte Sano Ave to Arsenal Ave is included. Living Status • Ms. Murray is living. Financial Impact:Cost for road signs and Application – WAIVED Alternatives: Recommendation:Approve assigning the honorary designation of Murray Lane to a segment of Helen Street. Funds are Available in the Following Accounts: Not applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 5/25/2021 1:20 PM Information Technology 2021 Replacements Obsolete Computer Equipment Department:Information Technology Department Presenter:Mr.Glenn Hall, CSS Manager Caption:Motion to approve the replacement of obsolete computer equipment (laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs) as well as the purchase of any required computer software upgrades. Background:In an effort to provide the employees of Augusta Richmond County with current technology and to stay in line with the Information Technology Strategic Plan, the Information Technology Department (IT) schedules the replacement of end- of-life equipment that, due to age and capability, is not compatible with current standards and is unable to support current software requirements. Information Technology developed an IT Technology Replacement plan that replaces obsolete computer equipment every 4 to 8 years (the normal life expectancy for the equipment). The replacement of computer and communication equipment will consist of any devices that are not capable of meeting current software or business needs to include the scheduled laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs, along with necessary software. Information Technology is also continuing with the standardization of current operating systems and Microsoft Office products throughout the organization. Therefore, required software and hardware upgrades may need to be purchased for computers and servers that are not scheduled to be replaced. Regardless of funding source, all technology equipment removed from production will be disposed of in accordance with the technology disposal policy previously approved by the Commission. Inoperable equipment will be taken to the electronic recycling drop point at the Augusta Richmond County Landfill. Qualified equipment that meets determined specifications will either be sold in the Employee Lottery or redistributed to appropriate locations for use in Community Outreach Programs (i.e. Recreation Department Community Centers). All other functional equipment will be taken to the Fleet Department for sale at auction. All data will be erased from any devices using a DOD-certified method. Analysis:Currently, there are approximately 2000+ desktop computers, 500+ laptops and tablets, 400+ MDTs, and 1500+ radios deployed by the city. The life expectancy of a computer is 4-5 years. In some cases, these computers, servers, printers, laptops, radios, and MDTs are incapable of operating the software required by the current business environment. Certain printers in operation are no longer capable of printing documents of acceptable quality. These items will be purchased through the state contract or through some other means that meets current Procurement requirements. (SWC90813-04; 99999-SPD- T20120702; 99999-SPD-T20120501-0011; 99999-SPD- T20120702-0003; GS-35F-0195J; S000546-044; 252-001-09-1; 250-000-09-1; 252-030-09-ACS; SPD-0000021-0005; SWC90814-02; 252-000-09-ACS; and SWC-90813). Financial Impact:The approximate estimated cost for the items identified as needing to be replaced, upgraded, or purchased is $540,000.00. Funds for these replacements are included in the Information Technology 2021 Operating and Capital Budget. Alternatives:Leave existing devices in place. However, this will increase the cost of replacements in future budgets and will affect other technology-related implementations, projects, and normal business processes. Supporting and maintaining this out-of-date equipment another year could result in unpredictable outcomes, reduced efficiency for certain departments, and an increased risk of failure. Recommendation:Motion to approve the replacement of obsolete computer equipment (laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs) as well as the purchase of any required computer software upgrades. Funds are Available in the Following Accounts: 272015410-5316220 (Desktops) 272015410-5316230 (Laptops) 272015410-5316260 (Printers) 272015410-5424210 (Servers) 272015410-5316250 (Peripherals) 272015410-5316270 (Radios) 272015410-5424220 (Software) 272015410-5316120 (Telephones) 272015410-5232111 (Telephone-Other) 272015410-5421110 (Machinery) 101015410-5311915 (Operating- Maintenance, Small Equipment) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Safety Committee Meeting VirtuaVTeleconference - 412712021 ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Commiffee held on April Item13,2021. Action: Approved Motion to approve. Aoorove Mr. B. Williams Commissioner Commissioner p,/ rIrIJrv Y v out. Brandon Garrett Dennis Williams rasses Motion Passes 3-0. 2. Terminate Maintenance contract with visicraft systems, Inc. Reuters) for the VCS Tax Software. Motions f#:" Motion rext Motions il,'J:" Motion rext Made By Seconded By Made By Seconded By Motion Result (Thomson- Item Action: Approved Motion Result Motion to approve. ^ Mr. B. Williams Commissioner Commissioner D,Approve out. Brandon Garrett Dennis Williams r assoS Motion Passes 3-0. www.augustaqa.qov Public Safety Committee Meeting 5/25/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on April 27, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: