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Home My WebLink About2021-04-27 Meeting Minutes Public Safety Committee Meeting Virtual/Teleconference - 4/27/2021 ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on April 13, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. B. Williams out. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Dennis Williams Passes 2. Terminate Maintenance Contract with Visicraft Systems, Inc. (Thomson- Reuters) for the VCS Tax Software. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. B. Williams out. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Dennis Williams Passes www.augustaga.gov Public Safety Committee Meeting 4/27/2021 1:20 PM Attendance 4/27/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting Virtual/Teleconference - 4ll3l202l ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve assigning the honorary Way to Chestnut Street. (Deferred from meeting) Motions Motion Motion Textr ype It was the consensus of the committee to pull this item from the agenda and refer it to the full Commisson on April20 without objection.. 2. Motion to approve the minutes of the Public Safety Committee held on March Item9,2021. Action: Approved road name of Rev. Clyde Hill Item Commission's April l, 2021 Action: Rescheduled Made Seconded MotionBy By Result Motions il,"J:" Motion rext Made By Seconded By Motion Result Motion to approve. ^ Mr. D. Williams Commissioner CommissionerApprove out. Brandon Garrett g"buy wittia-s Passes Motion Passes 3-0. 3. Discuss Richmond County Sheriffs Office (RCSO) jail commissary profits Item be returned to Sheriffs Office for jail maintenance and upkeep. (Requested Action: by Commissioner John Clarke) Rescheduled Motions Motion Made Seconded Motion ir;;- Motion Text By By Result It was the consensus of the committee that this item be added to the agenda without objection. Motions Motion:-"'-- Motion Text Made By Seconded By ffff'l'ype Motion to refer this item to the full Commissioner Commissioner Defer Commission with no Brandon Dennis Passes recommendation. Garrett Williams Motion Passes 4-0. www.augustaga.qov Public Safety Committee Meeting 4/27/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on April 13, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: April 19, 2021 VIA CERTIFIED MAIL, RETURN RECEIPT Thomson-Reuters Aumentum Technologies 510 East Milham Av Portage, MI 49002 RE: Augusta, Georgia Agreement for Services and Maintenance Agreement Notice of Termination of Agreements To Whom It May Concern: Augusta, Georgia has decided to terminate the Agreement for Services and the Maintenance Agreement with Visicraft Systems, Inc., entered into on or about February 1, 2002. Said termination of the Agreement for Services is pursuant to Section 13.1, which states in pertinent part: This Agreement shall be valid as of the Effective Date noted below and shall expire on December 31st of the year of the Effective Date. Thereafter, the term of this Agreement shall automatically renew for additional one (1) year periods on each successive January 1st, unless and until either party gives the other party at least thirty (30) days' written notice of termination prior to the expiration of the then-current term. Furthermore, either party may terminate this Agreement at any time upon the giving of written notice: Said termination of the Maintenance Agreement is pursuant to 13.1.C, which states in pertinent part: c) in the event that appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of Client. As such, please consider this correspondence as Augusta, Georgia’s formal notice of termination of the Agreement for Services and the Maintenance Agreement, effective April 30, 2021. Augusta is appreciative of our business arrangement with Thomson-Reuters (Visicraft/VCS Tax) and would like to end this business relationship on good terms. Should you require additional information or have any other questions, please do not hesitate to contact me. Sincerely, Hardie Davis, Jr. Mayor Public Safety Committee Meeting 4/27/2021 1:20 PM Terminate Maintenance Contract with Visicraft Systems, Inc. (Thomson-Reuters) for the VCS Tax Software. Department:Information Technology Presenter:Tameka Allen, Information Technology Director Caption:Terminate Maintenance Contract with Visicraft Systems, Inc. (Thomson-Reuters) for the VCS Tax Software. Background:On June 20, 2017, the Augusta, Georgia Commission approved a contract with Tyler Technologies to implement iasWorld for the Tax Commissioner’s Office. The Tax Commissioner’s Office will be going-live with iasWorld in May 2021; therefore, they will discontinue use of the VCS Tax Application. Because the TCO will be using a new application, the contact with Visicraft Systems, Inc. is no longer necessary. Analysis:With the implementation of iasWorld in the Tax Commissioner’s Office, Tyler Technologies will provide Augusta with the necessary modules and functionality to replace the existing functions supplied by the VCS Tax Application. Financial Impact:If this item is not approved, Augusta will be unnecessarily paying Thomson-Reuters $53,000 per year for software that will not be used. Alternatives:There is no recommended alternative. Recommendation:Terminate Maintenance Contract with Visicraft Systems, Inc. (Thomson-Reuters) for the VCS Tax Software. Funds are Available in the Following Accounts: There is no funding source available. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission