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Home My WebLink About2021-02-23 Meeting Minutes Public Safety Committee Meeting Virtual/Teleconference - 2/23/2021 ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the District Attorney’s Office – Augusta Judicial Circuit request to create and maintain an Asset Forfeiture Account so pertinent line items can be ordered to support the daily functions of the DA’s office. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 2. Motion to approve the minutes of the Public Safety Committee held on February 9, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 3. Motion to approve and award the Tenprint/Palmprint Scanning System vendor for the Richmond County Sheriff's Office to Idemia Identity and Security USA LLC. (ITB 20-245) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes www.augustaga.gov Public Safety Committee Meeting 2/23/2021 1:05 PM Attendance 2/23/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 2/23/2021 1:05 PM District Attorney’s Office_ Approval of Asset Forfeiture Account Request Department:District Attorney’s Office Presenter:Jared T. Williams, District Attorney, and /or DA Staff Caption:Motion to approve the District Attorney’s Office – Augusta Judicial Circuit request to create and maintain an Asset Forfeiture Account so pertinent line items can be ordered to support the daily functions of the DA’s office. Background:According to the Uniform Civil Forfeiture Procedure Act (2015), certain funds “shall be paid to the district attorney's office, in recognition of the district attorney's effort in completing the civil forfeiture proceeding, and shall be used by a district attorney for official prosecutorial purposes. Forfeited property and the sums held by a district attorney shall be in addition to the respective budgets of the state and the counties comprising the judicial circuit for a district attorney and shall not supplant such appropriations.” Analysis:The approval of the creating of the Asset Forfeiture Account will allow the District Attorney’s office to maintain an account which will be used for paying administrative expenses, such as accounting, auditing, consulting or recordkeeping fees. Forfeited funds and property are being used to help protect and serve our communities and support law enforcement. The forfeiture funds are also being used to advance community-based policing to better serve neighborhoods. These funds have financed an array of additional services and equipment, including support for the sheriff’s office, investigators and victims’ assistance. A reporting form has been created by the Prosecuting Attorneys’ Council with input from the District Attorneys’ Association of Georgia. Its purpose is to comply with the annual reporting requirements regarding state forfeited assets. Financial Impact:These funds were under the County prior to DA Paine, but she had then transferred to her office to oversee in 2018. DA Paine returned these funds to the County from the DA Office when she left office in 2020. There are currently $84,850 in funds. Alternatives:Do not approve Asset Forfeiture agenda item request. Recommendation:Motion to approve the District Attorney’s Office – Augusta Judicial Circuit request to create and maintain an Asset Forfeiture Account so pertinent line items can be ordered to support the daily functions of the DA’s office. Funds are Available in the Following Accounts: This request carries no associated costs for the City of Augusta. Account 101-02-1311 is set up for these funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting VirtuaVTeleconference - 2lgl202l ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Commiffee held on March Item10,2020. Action: Approved Motions r#:" Motion rext Made Bv Motion to ^ aDDrove.APProve vtotion passes 4-0. Motions f#:"' Motion rext Commissioner Brandon Garrett Seconded By Commissioner Dennis Williams Motion Result Passes 2. Receive an update from staff regarding the system failures in the Animal Item Services Department regarding the incident Rev. Marion F. Williams Action: presented to Commission on February 2, 2021. (Referred from the February Approved 2, 2021 Commission Meeting) Made Seconded MotionBy By Result It was the consensus of the commiffee that this item be received as information without objection. 3. Overview of Augusta Animal Services & Justification of Mobile Animal Adoption van. (Requested by Administrator odie Donard, rI) Item Action: Approved Motions Motion Made Seconded Motion i;;" Motion Text By By Resutt It was the consensus of the committee that this item be received as information without objection. 4. Motion to approve the purchase of one, grant funded, Mobile Pet Adoption Item Van for $142,742.00 from Alliance Bus Group of College Park, GA (Bid Action: 2O-241A) for the Animal Services Department. (Deferred from the Rescheduled Commission F ebru ary 2, 202L meeting) Motions Motion Made Seconded Motion i;;" Motion Text By By Result It was the consensus of the committee that this item be refened to the next full Commission meeting with no recommendation. www.auqustaga.qov Public Safety Committee Meeting 2/23/2021 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on February 9, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Tuesday, September 29, 2020 @ 11:00 a.m. (Opening via ZOOM) furnishing for: (ID: 818 342 2642 and Password: 753080) Bid Item #20-245 Tenprint/Palmprint Scanning System for the Augusta, GA - Sheriff’s Office Bid Item #20-264 Webster Detention Center Camera System for Augusta, GA – Sheriff’s Office Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 11, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 20, 27, September 3, 10, 2020 Metro Courier August 20, 2020 OFFICIAL Bid Item #20-245 Tenprint/Palmprint Scanning System for the Augusta, GA Sheriff’s Office Bid Date: Monday, September 28, 2020 @ 3:00 p.m. via ZOOM VENDORS Idemia Identity & Security USA LLC 5515 E La Palma Ave., Suite 100 Anaheim, CA 92656 Attachement B Yes E-Verify Number 710369 Save Form Yes Tenprint/Palmprint Scanning System $43,514.00 System Upgade to Tenprint Scanning System $2,934.00 Total $46,448.00 Total Number Specifications Mailed Out: 14 Total Number Specifications Download (Demandstar): 0 Total Electronic Notifications (Demandstar): 50 Georgia Procurement Registry: 251 Total packages submitted: 1 Total Noncompliant: 0 Page 1 of 1 M2SYS 1050 CROWN POINTE PKWY. SUITE 850 ATLANTA, GA 30338 HORIBA SCIENTIFIC 20 KNIGHTSBRIDGE RD PISCATAWAY, NJ 08854 MORPHOTRUST 5705 WEST OLD SHAKOPEE RD., SUITE 100 BLOOMINGTON, MN 55437-3107 DATAWORKS PLUS 728 NORTH PLEASANTBURG DR GREENVILLE, SC 29607 EAGLE ADVANTAGE SOLUTIONS 133 PARKWOOD CIRCLE CARROLLTON, GA 30117 IDENTIFICATION INTERNATIONAL 3120 COMMERCE ST BLACKSBURG, VA 24060 SYNERGISTICS SOFTWARE 251 VILLA ROSA RD TEMPLE, GA 30179 MOSA TECHNOLOGY SOLUTIONS 3801 PGA BLVD., SUITE 600 PALM BEACH GARDENS, FL 33410 FULCRUM BIOMETRICS/SIRCHIE LIVESCAN 100 HUNTER PLACE YOUNGSVILLE, NC 27596 CROSSMATCH TECHNOLOGIES 3950 RCA BLVD PALM BEACH GARDENS, FL 33410 NEC 300 TRI STATE INTERNATIONAL SUITE 150 LINCOLNSHIRE, IL 60069 BIOMETRICS4ALL, INC. 220 COMMERCE, SUITE 150 IRVINE, CA 92602 RICHARD ROUNDTREE SHERIFF’S OFFICE JACK FRANCISCO SHERIFF’S OFFICE TREZA EDWARDS COMPLIANCE BID ITEM #20-245 TENPRINT/PALMPRINT SCANNING SYSTEM FOR AUGUSTA, GA SHERIFF OFFICE MAILED AUGUST 20, 2020 BID ITEM #20-245 TENPRINT/PALMPRINT SCANNING SYSTEM FOR AUGUSTA, GA SHERIFF OFFICE BID DUE: TUE. 9/29/20 @ 11:00 A.M. ETHHIC GROUP African American Aslan American NaWe American Hispanic/Latino Pacific lsland/American Non Minority Not Classified Total Number of Vendons Total Number of Contacts coul{T 38 2 0 6 0 202 0 248 406 ao IA J- (A IEL'E{t eB an (u $(u '(, .o raoo- a oEo (s o- (n ut g LJ $B EF E J3 rtrof)EE Public Safety Committee Meeting 2/23/2021 1:05 PM Motion to approve and award of ITB 20-245 Tenprint/Palmprint Scanning System vendor for the Richmond County Sheriff's Office to Idemia Identity and Security USA LLC. Department:Richmond County Sheriff’s Office (RCSO) Presenter: Caption:Motion to approve and award the Tenprint/Palmprint Scanning System vendor for the Richmond County Sheriff's Office to Idemia Identity and Security USA LLC. (ITB 20-245) Background:The Richmond County Sheriff’s Office Detention Center is requesting the purchase of a ten finger scanner for the Booking area and Administration Office. The current system operates on Microsoft Windows 7 which is no longer supported by Microsoft and currently Idemia is terminating support. Windows 7 has to be upgraded to Touchprint Enterprise Version 5X for Window 20 operating system; therefore, the Sheriff’s Office is requesting the Live Scan Equipment and Idemia LiveScan System Upgrade Services. Analysis:The current Live Scan is not operational and a new system must be replaced to provide safety for inmates and jail staff. Financial Impact:The item was submitted for bid by the Procurement Department. The only vendor who responded was Tenprint/Palmprint Scanning System at a cost of $43,514.00 and System Upgrade to Tenprint Scanning $2,934.00 for a total of $46,448.00 Alternatives:None - not award and be without a tenprint scanner which would cause security issues. Recommendation:The Richmond County Sheriff's Office recommends Bid (#20- 245)to be awarded to Idemia Identity and Security USA LLC at the cost of $46,448.00. Funds are Available in the Funding is available in account 278032511-5316210 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission