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Home My WebLink About2021-02-09 Meeting Minutes Public Safety Committee Meeting Virtual/Teleconference - 2/9/2021 ATTENDANCE: Present: Hons. Clarke, Chairman; D. Williams, Vice Chairman; B. Williams and Garrett, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on March 10, 2020. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Brandon Garrett Commissioner Dennis Williams Passes 2. Receive an update from staff regarding the system failures in the Animal Services Department regarding the incident Rev. Marion F. Williams presented to Commission on February 2, 2021. (Referred from the February 2, 2021 Commission Meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 3. Overview of Augusta Animal Services & Justification of Mobile Animal Adoption Van. (Requested by Administrator Odie Donald, II) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 4. Motion to approve the purchase of one, grant funded, Mobile Pet Adoption Van for $142,742.00 from Alliance Bus Group of College Park, GA (Bid 20-241A) for the Animal Services Department. (Deferred from the Commission February 2, 2021 meeting) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next full Commission meeting with no recommendation. www.augustaga.gov Public Safety Committee Meeting 2/9/2021 1:05 PM Attendance 2/9/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting Commission Chamber - 3llolzoz0 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Garrett, Vice Chairman; B. Williams and Sias, members. PUBLIC SAF'ETY 1. Presentation by Mr. Steven Vincent of Gold Cross EMS regarding their Item selection into Medicare's ET3 Program. This opens up new healthcare access Action: in Augusta. Approved Motion Result Motion to approve Approve receiving ttris item Commissioner Commissioner as information. Bobby Williams Brandon Gaffett Passes 2. Motion to approve the allocation of funding for the Richmond County Item Sheriffs Office (RCSO) in the amount of $19,400.00 to implement the Action: Justice Assistance Grant (JAG) Program. Rescheduled Motions Motion MotionI ype Text Made By Seconded By Motions Motion Motion Textr ype Motion to refer this back to the nextDefer committee meeting. Mr. B. Williams votes No. Made By Seconded By Motion Result Commissioner Commissioner Sammie Sias Brandon Garreff Passes 3. Motion to approve additional grant funding $3,300 from GEMA for project management to oversee the update of the Augusta-Richmond County Hazard Mitigation Plan and authorize the Mayor to sign a the additional grant funding. letter to GEMA accepting Motion Result Motion Result Passes Motion Result Passes Item Action: Approved Item Action: Approved 4. Motions Motion MotionType Text . Motion toAoorover r approve. Motion to approve the February 25,2020. ;:#il:ffi:.. ;:iltTt)fffi, Passes minutes of the Public Safety Committee held on Item Action: Approved Made By Seconded By Seconded By Commissioner Bobby Williams Motions [,"J:"' ]uJrt;" Made Bv seconded Bv . Motion to Commissioner CommissionerApprove approve. Brandon Garrett Bobby Williams 5. Motion to approve the Evidence Vault purchase. Custom Vault Bid 20-130 Motions fr"J:" H'..;"" Made Bv . Motion to CommissionerADDroveapprove. Brandon Garrett www.augustaga.qov Public Safety Committee Meeting 2/9/2021 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on March 10, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 2/9/2021 1:05 PM Stray Dangerous dogs Department: Presenter: Caption:Receive an update from staff regarding the system failures in the Animal Services Department regarding the incident Rev. Marion F. Williams presented to Commission on February 2, 2021. (Referred from the February 2, 2021 Commission Meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 2/9/2021 1:05 PM Augusta Animal Services & Justification of Mobile Animal Adoption Van Department: Presenter:Administrator Odie Donald, II Caption:Overview of Augusta Animal Services & Justification of Mobile Animal Adoption Van. (Requested by Administrator Odie Donald, II) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 20-241A Year: 2021 2021 2021 Make: Ford Ford Ford Model: E-450 E-450 E-450 DELIVERY:12 Months after PO 60-90 Days 250 Days Base Price Including all options $185,000.00 $141,552.00 $176,472.00 SPECIALTY ITEMS: 10.01 Extra Key Included $565.00 Included 10.02 Familiarization Trng Included $460.00 Included 10.03 First Aid Kit Included Included Included 10.04 Heavy Duty Mats Included $165.00 Included 10.06 Delivery Fee $4,950.00 N/A $6,500.00 TOTALS:$189,950.00 $142,742.00 $182,972.00 FOR ALL DEPARTMENTS-MOBILE PET ADOPTION VAN - BID OPENING 11/30/20 @ 11:00am Summit Bodyworks Alliance Bus Group Farber Specialty Vehicles Invitation to Re-Bid Sealed re-bids will be received at this office until Monday, November 30, 2020 @ 11:00 a.m. via ZOOM Meeting ID: 956 9815 1175 Passcode: 178536 Re-Bid Item #20-241A 2020/2021 Mobile Pet Adoption Van – Central Services Department – Fleet Maintenance Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 13, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Sent to Vendors: 10/27/2020 OFFICIAL 0 Vendors Summit Bodyworks 13525 County Rd. 8 Ft Lupton, CO 80621 Alliance Bus Group 1926 Hyannis Crt. College Park, GA 30337 Rick Armstrong Farber Specialty Vehicles 7052 Americana Pkwy Reynoldsburg, OH 43068 Attachment B Yes Yes Yes Addendum 1 Yes Yes Yes E-Verify Number 571783 143162 No NON-COMPLIANT SAVE Form Yes Yes Yes Bidders Price:$185,000.00 $141,552.00 $176,472.00 10.01 Extra Key with Remote (If Applicable) (3 Keys Total)Included $565.00 Included 10.02 Backup Sensors Included $460.00 Included 10.03 First Aid Kit - 135 Piece Auto First Aid Only Included Included Included 10.04 Heavy Duty Mats (Driver & Passenger) Included 165.00 Included 10.05 Exterior Graphic Wrap (Full Wrap on Adoption Unit)$5,500.00 $6,350.00 $10,500.00 10.06 Delivery Fee (1568-C Broad Street, Augusta Ga 30904)$4,950.00 N/A Site visit required for final approval $6,500.00 Year 2021 2021 2021 Make Ford E-450 Ford Model E-450 DRW CUTAWAY E-450 Gasoline Chassis Proposed Delivery Schedule 12 Months after PO 60-90 Days after Deposit 250 Days aro Exceptions Yes/ Negotiable Terms Yes/Yes 5.00 Chassis Requirements 10.00 - Optional Specialty Items Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 27 Georgia Procurement Registry: 311 Total Packages Submitted: 3 Total Noncompliant: 1 er Re-Bid Item #20-241A 2020/2021 Mobile Pet Adoption Van Central Services Department Fleet Maintenance Re-Bid Opening Date: Monday, November 30, 2020 @ 11:00 a.m. Page 1 of 1 Public Safety Committee Meeting 2/9/2021 1:05 PM 2021 Animal Services Adoption Van Department:Central Services - Fleet Management Presenter:Ron Crowden Caption:Motion to approve the purchase of one, grant funded, Mobile Pet Adoption Van for $142,742.00 from Alliance Bus Group of College Park, GA (Bid 20-241A) for the Animal Services Department. (Deferred from the Commission February 2, 2021 meeting) Background:The Animal Services Department is requesting to purchase one new Mobile Pet Adoption Van utilizing a grant from the Stanton Foundation as approved by the Commission on June 16, 2020. A Mobile Adoption Van can comfortably hold approximately 21 pets at a time and allow potential adopters to walk through the vehicle to see the pets within the unit. It creates the opportunity to drive through communities, increasing the likelihood of pets being adopted, as it alleviates the necessity to visit the shelter in person to view the animals. The vehicle may also serve as a mobile vaccination unit, animal cruelty response vehicle, or as an animal disaster relief transport resource, if needed. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Mobile Pet Adoption Van. Invitations to bid were sent to 28 vendors and received a total of three (3) responses. Alliance Bus Group offered the lowest cost and provides all the necessary specifications for the requested equipment. Bid 20-241A: Mobile Pet Adoption Van: 2021 Ford E-450 Cutaway – Alliance Bus Group: $142,742.00 (College Park, GA), 2021 Ford E-450 Cutaway– Farber Specialty Vehicles: $182,972.00 (Reynoldsburg, OH), 2021 Ford E-450 Cutaway – Summit Bodyworks: $189,950.00 (Ft Lupton, CO) Financial Impact:One (1), 2021 Ford E-450 Cutaway, Mobile Pet Adoption Van at $142,742.00 for the Animal Services Department utilizing the approved grant as offered by The Stanton Foundation. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one, grant funded, Mobile Pet Adoption Van for $142,742.00 from Alliance Bus Group of College Park, GA (Bid 20-241A) for the Animal Services Department. Funds are Available in the Following Accounts: The Stanton Foundation Grant: 220039289-5422220 REVIEWED AND APPROVED BY: