HomeMy WebLinkAbout2020-02-25 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 2/25/2020
ATTENDANCE:
Present: Hons. D. Williams, Chairman; Garrett, Vice Chairman; B.
Williams and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Presentation from Mr. Michael S. Tomaszewski relative to First Responder
rehabilitation and Valor Station.
Item
Action:
None
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Mr. Tomaszewski did not appear
before the committee.
2. Presentation from Mr. Patrick Cullinan relative to First responder
rehabilitation and Valor Station.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commissioner
Brandon Garrett Passes
3. Richmond County Sheriff's Office is requesting approval of funding to support
the Georgia Emergency Management Agency (GEMA) Region #5 Chemical,
Biological, Radiological, Nuclear, Explosive (CBRNE) team. The amount is
$22,400.00.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Bobby Williams
Commissioner
Brandon Garrett Passes
4. Accept an award in the amount of $17,500.00 from the Department of
Homeland Security for the Richmond County Sheriff's Office Bomb K-9 Unit.
The monies will assist RCSO in sustaining the Bomb-K-9.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Bobby Williams
Commissioner
Brandon Garrett Passes
5. Motion to approve the allocation of funding for the Richmond County
Sheriff's Office (RCSO) in the amount of $69,000.00 to implement the
Department of Homeland (DHS) State Homeland Security Grant Program.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Bobby Williams
Commissioner
Brandon Garrett Passes
6. Motion to approve the minutes of the Public Safety Committee held on
February 11, 2020.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
Bobby Williams
Commissioner
Brandon Garrett
Passes
Motion Passes
4-0.
7. Motion to accept as information emergency procurement for the demolition of
former Dents Funeral Home.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Bobby Williams
Commissioner
Brandon Garrett Passes
8. Motion to approve the award of Bid Item #20-128 Furniture and Exercise
Equipment for New Fire Station 2 to Modern Business Furniture and authorize
the Mayor to execute the appropriate documents.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Brandon Garrett Passes
www.augustaga.gov
Public Safety Committee Meeting
2/25/2020 1:10 PM
Attendance 2/25/20
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: second and rast Tuesdays of each month - l:00 [.m.
commission/committee: (prease check one and insert meeting date)
Commission Date of Meetingv Public Safety Commiffee Date of Meeting Tuesdav. Februarv 2 Sth,2O2OPublic Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for Individuar/presenter Making the Request:
Nlme: Michael S. Tomaszewski
Address: 459 Creek Ridge. Martinez GA 30907
Telephone Number: 706-951-9291
laxNrlmberlE-Mail Address: tAFF3357@qmait.com
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form
NIs. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
to the following address:
Telephone Number: 7 06-821,-1820
Fax Number: 706-821-1838
E-MaitAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the ClerkrsOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentationf.
From:
Sent:
To:
Cc:
Subject:
Attachments:
IAFF 3357 < iaff3357@gmail.com>
Monday, February 3,2020 3:02 PM
Nancy Morawski
Lena Bonner;Walter Dix;Anthony Moody; Patrick Cullinan
IEXTERNALI Agenda ltem Requests I Public Safety Committee Meeting February 25th,
2020
agendaitemrequestform- Patrick-Cu I li na n-2-3 -20 -lor-2-25-2O.pdf;
agenda itemreq uestform-M ichael-Tomaszewski -2 -3-20-f or -2-25 -ZO.pdt
Good afternoon Mrs. Marawski
Please forward this request as needed to:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Attached are 2 completed "Agenda ltem Request Forms" that I am submitting per the instructions
found @ https://www.aueustaea.sov/535/Agenda-Item-Requests. Please either add Patrick and myself to the
Public Safety Meeting Agenda for February 25th,2020. Both Patrick and I would like to speak / present
separately to the Public Safety Committee regarding First Responder Rehabilitation and Valor Station.
Please let myself and or Patrick know if you have any questions.
Thank you for your diligence in this matter.
Michael S. Tomaszewski
President
Augusta Firefi ghters Associations
IAFF Local# 3357
INOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
CLICK on links, open attachments or respond to requests for information unless you are sure the content is
safe.l
Public Safety Committee Meeting
2/25/2020 1:10 PM
Mr. Michael S. Tomaszewski
Department:
Presenter:
Caption:Presentation from Mr. Michael S. Tomaszewski relative to First
Responder rehabilitation and Valor Station.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Commission Date of Meeting Tuesday. February 18th,2020
Public Safety Committee Date of Meeting
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Committee Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Name: patrick Cullinan
Address: 4858 Whitehall Dr, Evans GA 30909
TelephoneNumber: 706-533-3352
Fax Number:
E-Mail Address: pcrrilinan@sspha org
Caption/Topic of Discussion to be placed on the Agenda:
Presentation to the commission on the tooic of First Resoonder rehabilitation and Valor Station
Please send this request form to the foltowing address:
Ms. Lena J. Bonner Telephone Number: 706-821-1520
Clerk of Commission Fax Number: 70G821-1838
Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Public Safety Committee Meeting
2/25/2020 1:10 PM
Mr. Patrick Cullinan
Department:
Presenter:Mr. Patrick Cullinan
Caption:Presentation from Mr. Patrick Cullinan relative to First
responder rehabilitation and Valor Station.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
2/25/2020 1:10 PM
Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $22,400.00
to enhance the Richmond County Sheriff’s Office Response Team
Department:Richmond County Sheriff’s Office (RCSO)
Presenter:
Caption:Richmond County Sheriff's Office is requesting approval of
funding to support the Georgia Emergency Management Agency
(GEMA) Region #5 Chemical, Biological, Radiological,
Nuclear, Explosive (CBRNE) team. The amount is
$22,400.00.
Background:In 2015 RCSO was designated by GEMA as the response team
for Region #5 for a CBRNE Incident. RCSO will respond to a
tactical hazardous material incident in the 25 county region
which requires a specialized response and the equipment to
handle the response. If the requested funding amount is
approved RCSO will purchase specialized equipment to respond
to tactical HazMat response
Analysis:None
Financial Impact:This is a 100% reimbursable grant. Upon completion of
purchases, RCSO will submit reimbursement request to GEMA.
Alternatives:None
Recommendation:Approve funding request for $22,400.00 to maintain response
team.
Funds are
Available in the
Following
Accounts:
Fund 220 -100% Reimbursable from grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
2/25/2020 1:10 PM
Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $17,500 to
enhance the Richmond County Sheriff’s Office Bomb Canine Unit
Department:Richmond County Sheriff’s Office (RCSO)
Presenter:
Caption:Accept an award in the amount of $17,500.00 from the
Department of Homeland Security for the Richmond County
Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in
sustaining the Bomb-K-9.
Background:The Department of Homeland Security through the Georgia
Emergency Management Agency (GEMA) has awarded
$17,500.00 to the Richmond County Sheriff's Office Bomb K-9
Unit to assist in sustaining the unit. The RCSO K-9 Unit will use
the monies to purchase supplies, food, equipment, and medical
expenses for the Bomb K-9 dogs.
Analysis:none
Financial Impact:This is a 100% reimbursable grant. Upon completion of
purchases, RCSO will submit reimbursement request to GEMA.
Alternatives:none
Recommendation:Accept the award of $17,500.00 from the Department of
Homeland Security to assist in sustaining the RCSO Bomb K-9
program.
Funds are
Available in the
Following
Accounts:
Fund 220 -100% Reimbursable from grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
2/25/2020 1:10 PM
Accept an Award from Georgia Emergency Management Agency (GEMA) in the amount of $69,000.00
to enhance the Richmond County Bomb Unit
Department:Richmond County Sheriff’s Office (RCSO)
Presenter:
Caption:Motion to approve the allocation of funding for the Richmond
County Sheriff's Office (RCSO) in the amount of $69,000.00 to
implement the Department of Homeland (DHS) State Homeland
Security Grant Program.
Background:The RCSO was awarded a grant through DHS in the amount of
$69,000.00 to enhance the EOD (Bomb disposal) Unit. The
grant is administered by the Georgia Emergency Management
Agency (GEMA). RCSO will use this funding to purchase
specialized equipment used by the bomb technicians to respond
to bomb emergencies.
Analysis:RCSO will purchase the specialized equipment for the EOD
Unit
Financial Impact:This is a 100% reimbursable grant, when expenditures are made,
RCSO will submit request for reimbursements to GEMA for
payment.
Alternatives:None
Recommendation:Allocate funding in the amount of $69,000.00 to allow RCSO to
implement the DHS Homeland Security Grant Program.
Funds are
Available in the
Following
Accounts:
Fund -100% Reimbursable from grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting Commission Chamber - zllllzozo
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman;
Garrett, Vice Chairman; B. Williams and Sias, members.
PUBLIC SAFETY
1. Presentation from Mr. Michael S. Tomaszewski relative to First Responder Item
rehabilitation and Valor Station. Action:
Rescheduled
Made Seconded Motion
By By Result
Unanimous consent is given to
reschedule this presentation to the
next committee meeting.
2. Presentation from Ivk. Patrick Cullinan relative to First responder Item
rehabilitation and Valor Station. Action:
Rescheduled
Motions
f#:" Motion rext
Motions
f#:'" Motion rext Made Seconded MotionBy By Result
Unanimous consent is given to
reschedule this presentation to the
next committee meeting.
3. Accept the partnership with Fix Georgia Pets in 2020. Augusta Animal Item
Services was chosen by Fix Georgia Pets to receive an award in the amount of Action:
$15,000 to use for spay/neuter operations in2019 and offer free spay/neuter Approvedfor Return to Owner animals that have reproduced or may be bied in the
future, ultimately impacting our future intake numbers.
Motions
Motion ^ r rn Motion:""'"" Motion Text Made By Seconded By Result'l'ype
Motion to
Approve ffi3,"o#ru,.., ;:iltT'i;iffi, ;:ffili}l,lil, passes
4-0.
4. Motion to approve the minutes of the Public Safety Committee held on Item
January 28,2A20. Action:
Approved
Motions
$otion Motion Text Made By seconded By Motion
r ype 'rrv' I lat rrreu! vJ Result
Motion to
Approve il5i,o#*u,,., ;:iltT'S',i,ffi, 3:ffii}1iii,ffi;, passes
4-0.
www.auqustaqa.gov
Public Safety Committee Meeting
2/25/2020 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on February 11, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
EMERGENCY PROCUREMENT
Demolition of
Dent's Funeral Home
930 D'Antignac Street
Augusta, GA 30901
Pursuant of a structure fire on Saturday, February'J,,2020 at Dent's Funeral Home,930 D'Antignac Street,
Augusta, GA 30901 and finding human remains at that location has generated an Emergency procurement
in accordance to Sec. 1-10-57. Emergency procurement selection method of the Augusta, Georgia
Procurement Code.
The Fire Department (the lead agency) is in need of a demolition crew to support and or assist one or morefire crews needed to search the Dent's Funeral Home building because of a fire on Saturday, February 1,2020. The fire investigation discovered human remains. The Coroner is concerned that there may be
additional human remains in the building but the building is currently unsafe for the fire crews to perform aproper search. We are in need of a demolition company having a large track hoe that can grapple with the
ability to take down parts of the structure bit-by-bit to make it safe and potentially moving some debris withinthe structure to allow an immediate, proper sdarch. After which, the Augusta Fire Department and or the
Land Bank will provide authorization as to wheh the contractor can dispose the debris.
Contractor is to assume Asbestos is present.
The lead agency is Augusta, Georgia Fire Department - contact lnformation:
Chief Reid - 706 836-1740 or 7A6799-9604
Captain Cook - 706 77t-280s
The Demolition Contractor is Thompson Building Wrecking Company, lnc. - Contact information
631 11th Street
Augusta, GA 30901
Marcus Thompson - 706 833-491r. (celt) or 706722-L4g2 (office)
Bryan Albright - 706 833-G522 (Ceil)
lnvoicins. Contractor shall submit invoices to the Land Bank identifuing this Agreement and the amountpayable. Note: The Land Bank is responsible for the payment. Payment of undisputed amounts shall be
due and payable thirty (30) days after Augusta's receipt of the invoice.
Bid ltems 20-900 Demolition of partial Demolition of:
Dent's Funeral Home
930 D'Antignac St.
Augusta, GA 30901
Work Begins - February 3,2020
Page I of 13
1.
Pursuant to our conversation this morning, Monday, February 3,2020, Thompson agrees:
That Thompson Building Wrecking Company, !nc. has:
(alThe ability, capacity and skill of bidder to perform required seruice.
(b) Whether bidder can perform service promptly or within specified time.
(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.
(d)The performance of previous contracts.
(e) The suitability of equipment or material for Augusta use.
(f) The ability of bidder to provide future maintenance.
Thompson is responsible for examining the location of the proposed work and determining, in their
own way, the difficulties, which are likely to be encountered in the prosecution of the same.
Thompson will secure all permits, license certificates, inspections (permanent and temporary) and
business license tax certificate, if applicable, before any work can commence.
Contractor is to assume Asbestos is present. Thompson is responsible for complying with all
applicable state and federal (OSHA) laws governing asbestos materials removal and disposal. The
contractor removing and disposing of the asbestos will be state certified in removing and disposing
of the material. The contractor must be licensed by the State of Georgia for asbestos/hazardous
waste abatement.
a. Personnel shall be trained as required and made thoroughly familiar with the safety
precautions, procedures, and equipment required for controlling the potential hazards
associated with this work.
b. Provide verification that Contractor, on-site supervisors, workers, and the independent
testing laboratory performing Asbestos Abatement Activities are properly trained in safety
procedures associated with handling Regulated Asbestos Containing Materials (RACM).
c. Work associated with Hazardous/Regulated Materials shall be performed at appropriate
Personal Protection Level as defined by the Occupational Safety and Health Administration
(osHA).
d. Areas where Asbestos Abatement Activities are conducted should be appropriately
restricted. The contractor shall ensure that any person having access to the work area has
any required asbestos training.
e. The Contractor shall ensure that the project notification form (Asbestos Abatement or
Demolition Project Notification Form) is submitted as required by EPD for an Emergency
Demolition Project, including payment of any applicable fees. Contractor is responsible for
insuring that the form is completed correctly and as accurately as possible.
Bid ltem 20-900 EMERGENCY Demolition: Dent's Funeral Home
930 D'Antignac Street, Augusta, GA 30901
Work Begins - February 3,2020
Page 2 of 13
2.
3.
4.
SECTION ll: TIMELINE
Emergency Demolition:
1. Begin work with today, Monday, February 3,2O2O, per the Augusta Fire Department.
2. Thompson (the Contractor) and the Augusta Fire Department shall attend a pre-demolition
site meeting to be held today, Monday, February 3,2020 at 930 D'Antignac Street. During
this meeting, site specific issues will be discussed.
3. Complete excavation and loading of debris as per the Augusta Fire Department.
4. Complete all demolition activities including clean up and site finishing per the Augusta Land
Bank and or the Augusta Fire Department.
A. Thompson (the Contractor) shall provide their Business License Number, Asbestos State License
Number and E-Verify Number no later than Friday, February t4,2O2O. ln addition, written proof of
general liability insurance and a standard workmen's compensation policy, is also required not later
than, February 14,2020 by 5:00 p.m. Contractor shall, at alltimes that this Agreement is in effect,
cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify the
City against liability or financial loss resulting from injuries occurring to persons or property or
occurring as a result of any product defect, or negligent error, act, or omission of the Contractor in
performance of the work during the term of this Agreement. Contractor shall provide, at all times
that this Agreement is in effect, insurance with limits of not less than 5500,000.
B. lt is undetermined, at this time, whether utility services are disconnected.
SECTION lV: SITE PREPARATION
A. Demolition shall be executed in an orderly and careful manner and shall not involve undue hazards to
the general public or unnecessary risks to workers.
During the course of all work on the site, all Contractors and authorized Subcontractors must wear
appropriate safety equipment including hard hats and high visibility clothing or vests.
Conduct demolition operations and remove debris to ensure minimum interference with roads, streets,
walks, and other adjacent properties. Ensure safe passage of people around demolition area and
minimize exposure to dust and flying debris. The contractor shall adhere to the Manual for Uniform
Traffic Control Devices for all vehicular and pedestrian detours around their construction zone.
1. Erect temporary protection such as walks, fences, railings, canopies, and covered passageways,
where required by authorities having jurisdiction. When required, fences and barriers should be
a minimum of four feet high.
2. The barricades shall extend no further than four feet from the inside of the street curb.
3. ln cases where scaffolding or other physical barricade is constructed due to proximity of
demolition to nearby structures or pedestrians, utilize tarps, canopies, or other physical barrier
to limit the spread of dust.
4. There shall be no storage of debris or equipment on the street at any time.
5. Do not close or obstruct streets or walks without permission from Augusta.
Bid ltem 20-900 EMERGENCY Demolition: Dent's Funeral Home
930 D'Antignac Street, Augusta, GA 30901
Work Begins - Februry 3,2020
Page 3 of 13
c.
D.The Contractor shall perform all work in a manner to ensure maintenance of fences, warning signs, lights
and danger signals intended for the protection of life and property, along all adjacent streets and walks.
Signs must be posted during all phases of demolition to prevent trespassing.
Prohibit heat sources, flames, ignition sources, and smoking within or near adjacent properties.
Must comply with Federal, State and local laws and rules related work performed to include OSHA.
SECTION V!: DEMOIITION
A. Contractor shall clear the parcel as requested by the Augusta, Fire Department as described in the scope
of this emergency request.
Any questions regording whot should or should not be removed will be discussed during the Pre-
Demolition meeting ond on site.
B. Conduct demolition operations to prevent injury to community residents and workers, and damage to
adjacent buildings and facilities.
L. Locate demolition equipment throughout the building and remove debris and materials so as not
to impose excessive loads on supporting walls, floors, or framing.
2. Remove structural framing members to ground to avoid free fall and to prevent ground impact
and dust generation. Claw bucket excavators are required in Augusta for demolition activities.
Use of explosives is not permitted.
lntentional burning of wood, debris or existing structures is not permitted.
From the commencement of the Work until the final completion of the Work, the Contractor
shall ensure that no building or structure is left in a precarious or dangerous condition that may
cause direct harm to nearby residents at any time.
SECTION Vll: DEMOLITION WASTE AND DEBRIS REMOVAT
A. Load-out of demolition debris shall be completed within forty-eight (48) hours after knockdown of
sections identified by the Augusta Fire Department.
All debris, as allowed by Georgia EPD, shall go to Augusta's Subtitle D, MSW sanitary landfill, located at
4330 Deans Bridge Road, Blythe, GA 30805, unless otherwise approved or directed by Augusta.
Copies of the landfill receipts for every load removed from the project site must be maintained for each
day and made available for inspection as requested. Allgenerated materials and waste manifests shall
be furnished to Augusta or its authorized representative.
Augusta shall be responsible for all disposal fees related to materials accepted at its Subtitle D, MSW
sanitary landfill located at 4330, Deans Bridge Road, Blythe, GA 30805.
L. Each load must have proper paperwork.
Bid ltem 20-900 EMERGENCY Demolition: Dent's Funeral Home
930 D'Antignac Street, Augusta, GA 30901
Work Begins - February 3, 2020
Page 4 of 13
E.
F.
3.
4.
5.
c.
D.
E.
F.
Allexcess material (e.g., demolition rubbish, debris) and equipment (e.g., barricades, scaffolds etc.) used
by the Contractor shall be promptly removed from the premises when no longer required for completion
of the Work.
The Contractor shall be responsible for obtaining approval for transportation and disposal of waste in
compliance with applicable EPA, Federal, Georgia and DOT regulations.
Clean adjacent buildings, driveways, and improvements of dust, dirt and debris caused by demolition
operations. Return adjacent areas to condition existing before start of demolition.
Any debris or sedimentation deposited in the road right-of-way shall be promptly removed by the
Contractor at the Contractors expense. No sedimentation on the road will be allowed.
An Open Hole lnspection is required after all demolition debris, vegetation, trash, topsoil, wet and
unsatisfactory soil, and other deleterious materials from all disturbed ground surfaces have been
removed from the site.
1. All requests for inspections must be made at least twenty-four (24) hours prior to the date of the
requested inspection.
SECTION Vlll: SITE FINISHING
Site Finishing will be the responsibility of the Land Bank. The finishing will include but not limited to:
Earthwork, Stockpiling, Execution of Excavation and Backfill, Grading, Seeding and Watering
SECTION lX: POST DEMOIITION AND PAYMENT REQUEST
All documentation must be submitted on organization's letterhead or appropriate Augusta provided form
for any payment to be processed.
Request for Payment Packet must include:
1. The Contractor shall provide a detailed bill for the property. Such bill shall be on Contractor
letterhead and include the date, property address of the demolition, the amount of the invoice.
2. Unconditional waivers of lien from yourself, as well as all Subcontractors who performed work
on the project. Form attached.
3. Documentation of abatement activities and waste disposal in compliance with Environmental
lnspection Report or authorized change orders.
a. Asbestos quantity shee!
b. A copy of the disposal manifest and/or shipping papers used to dispose of materials/wastes
from each disposal/recycling facility with load description and time stamps.
4. Documentation of origin of backfill and topsoil sources, and certification or analytical data where
appropriate, verifying material is uncontaminated. Form attached.
5. Seed tags identifying correct seed used per specification.
Bid ltem 20-900 EMERGENCY Demolition: Dent's Funeral Home
930 D'Antignac Street, Augusta, GA 30901
Work Begins - Febil ry 3,2020.
Page 5 of 13
G:
H.
THOMPSON
HIRAM E. THOMPSON
President
MARCUS THOMPSON
Vice President
rySON THOMPSON
Vice President
February 4,2020
BUILDING WRECKING CO, INC.
631 Eleventh Street
P.O. Box 932
Augusta, Georgia 30903
Phone; (7061722-1432
Fax: (706) 7224253
Commercial
Demolition
Equipment Rental
Grading / Clearing
ATTN: Augusta Georgia Land Bank Authority
City of Augusta Procurement Office
Phone: 706-849-3737 (office) 912-675-2723 (cell)
Email : s.edwards@augustaga.gov; gsams@augustaga.gov; t.johnson@augustaga.gov;
REF: TURNKEY DEMOLITION QUOTE: DEMOLISH, REMOVE & HAUL TO RICHMOND
COUNTY SOLID WASTE FACILITY, BURNED FUNERAL HOME LOCATED AT 930
DANTIGNAC STREET, AUGUSTA GA 30901
We at Thompson Building Wrecking Co. are pleased to submit our proposal to perform the
demolition and removal for the project referenced above.
TURNKEY DEMOLITION QUOTE AS FOLLOWS:
. QUOTE INCLUDES:o BULK REMOVAL PROJECT, WHICH MAY INCLUDE ASBESTOS
CONTAINING MATERIALSo ACQUIRING LOCAL AND STATE DEMOLITION PERMITSo FILING EMERGENCY GA EPD NOTIFICATIONSo ALL PROPER INSURANCEo ROUGH GRADES SITE AT COMPLETIONo SEED & STRAW SITE
$ 48,800.00
(Richmond County will cover all disposal costs)
ln addition, this quote includes Thompson Building Wrecking Company providing the manpower,
supervision, tools, equipment, disposal fees, permits and insurance necessary to start and
complete this demolition project in a timely and professional manner.
Work began 0210312020, at the request of the City Augusta Procurement Office and Fire Chief,
and work will be completed within 10 working days. Payment will be due upon completion.
We are glad to provide our services for this very urgent project. Should there be any questions or
if I can be of further help please don't hesitate to call.
lf this quote is , please consider it a contract and return a signed and dated copy.
Z-6'ZoZ-o
pson, VP Date Augusta GA Land Bank Authority Date
From:Nancy He
To:Lisa G. Williams; Geri Sams; Sheila Paulk
Cc:Shawn Edwards
Subject:RE: 930 Dantignac
Date:Wednesday, February 05, 2020 10:48:54 AM
Please charge to the account number 101075251-1119110.
Thanks,
Nancy
From: Lisa G. Williams <lwilliams@augustaga.gov>
Sent: Wednesday, February 5, 2020 10:33 AM
To: Nancy He <MHe@augustaga.gov>
Subject: Fw: 930 Dantignac
FYI
Lisa
Augusta, Georgia Land Bank Authority (AGLBA)
1450 Greene Street, Suite #80, Augusta, Georgia 30901
Office Phone: 706-849-3737
lwillliams@augustaga.gov
"Alone we can do so little; together we can do so much."
-Helen Keller-
From: Shawn Edwards <s.edwards@augustaga.gov>
Sent: Wednesday, February 5, 2020 10:19 AM
To: Lisa G. Williams <lwilliams@augustaga.gov>
Subject: Fwd: 930 Dantignac
Please give Sheila an account number for this demolition.Thanks
Shawn Edwards,Executive Director
Augusta Georgia Land Bank Authority1450 Greene Street, Suite 80
Augusta, Georgia 30901
From: Geri Sams <gsams@augustaga.gov>
Sent: Tuesday, February 4, 2020 4:56:19 PM
To: Shawn Edwards <s.edwards@augustaga.gov>; Sheila Paulk <SPaulk@augustaga.gov>
Cc: Jody M. Smitherman <JSmitherman@augustaga.gov>; Wayne Taylor <btaylor@augustaga.gov>
Subject: RE: 930 Dantignac
OK Thanks
Geri A. Sams
Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
(706) 821-2422
www.augustaga.gov/Procurement
From: Shawn Edwards <s.edwards@augustaga.gov>
Sent: Tuesday, February 4, 2020 4:12 PM
To: Geri Sams <gsams@augustaga.gov>; Sheila Paulk <SPaulk@augustaga.gov>
Cc: Jody M. Smitherman <JSmitherman@augustaga.gov>; Wayne Taylor <btaylor@augustaga.gov>
Subject: Re: 930 Dantignac
Yes ma’am. Chris and Sheila got me straight on what’s needed. I will have an account number
to you via Lisa tomorrow for the demolition costs.Thank you.
Shawn Edwards,Executive Director
Augusta Georgia Land Bank Authority1450 Greene Street, Suite 80
Augusta, Georgia 30901
From: Geri Sams <gsams@augustaga.gov>
Sent: Tuesday, February 4, 2020 3:38:44 PM
To: Shawn Edwards <s.edwards@augustaga.gov>; Sheila Paulk <SPaulk@augustaga.gov>
Cc: Jody M. Smitherman <JSmitherman@augustaga.gov>; Wayne Taylor <btaylor@augustaga.gov>
Subject: RE: 930 Dantignac
We (Procurement) can’t authorize the removal of debris. However, the Fire Department has that
authority. Environmental Services has authorize the Procurement Department to provide load
tickets to Thompson for disposal. Waiting for Thompson to let us know how many load tickets are
needed as they are ready for pickup.
Geri A. Sams
Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
(706) 821-2422
www.augustaga.gov/Procurement
From: Shawn Edwards <s.edwards@augustaga.gov>
Sent: Tuesday, February 4, 2020 12:27 PM
To: Sheila Paulk <SPaulk@augustaga.gov>
Cc: Geri Sams <gsams@augustaga.gov>
Subject: 930 Dantignac
Good afternoon,I left a message for you with the front desk about a call we got from Thompson Building and
Wrecking regarding their land fill ticket. Mr. Thompson is saying he received a request tohurriedly get on site to assist the coroner’s office to remove debris connected to this fire at the
old funeral home. But he’s asking for a land fill ticket to take several bins of debris theyalready have ready to go.
Is this something that Procurement can get to them quickly since there seems to be somepressure to get the trucks dumped and back?
Please advise and thank you.Shawn Edwards,
Executive DirectorAugusta Georgia Land Bank Authority
1450 Greene Street, Suite 80Augusta, Georgia 30901
This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, youshould not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail bymistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for theconsequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing.Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City ofAugusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost,destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in thecontent of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version.AED:104.1
Public Safety Committee Meeting
2/25/2020 1:10 PM
Motion to accept as information emergency procurement for the demolition of former Dents Funeral
Home
Department:Fire/Land Bank
Presenter:
Caption:Motion to accept as information emergency procurement for the
demolition of former Dents Funeral Home.
Background:On Saturday, February 1, the building formerly operated as
Dent’s Funeral Home (a Landbank property), caught fire and
became engulfed such that it was a complete loss. There was
one body found in the building on Saturday at a location that
was accessible and was unable to be identified due to the extent
of the damage to the body from the fire. However, due to the
unsafe nature of the burnt building, a thorough search could not
be performed. The Fire Department received a call from the
Coroner on Sunday, February 2, requesting that a thorough
search of the building be performed as there were several
homeless individuals from that area that could not be accounted
for and that were known to stay at the building. On Sunday,
February 2, the Fire Department contacted the Landbank to
inform them of the Coroner’s request and notify them that a
demolition crew would be necessary in order for the Fire
Department to conduct the search safely and verify that they had
a funding source. On Monday, February 3, the Fire Department
contacted the Procurement Department to determine how to
proceed in this matter. Procurement contacted potential vendors
and awarded based on resources availability including crew and
equipment.
Analysis:Estimated cost of demolition is $48,000 which will be paid by
the owner, the Land Bank Authority.
Financial Impact:Funds available from the Landbank account
Alternatives:payment may be made by Augusta and the funds are reimbursed
to Augusta by the Land Bank Authority
Recommendation:Accept as information
Funds are
Available in the
Following
Accounts:
Landbank account
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Tuesday, January 21, 2020 @ 11:00 a.m. for furnishing for:
Bid Item #20-128 Furniture and Exercise Equipment for New Fire Station 2 – for Augusta, Georgia – Fire Department
Commodity Code: 011-420-00, 011-425-00
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, January 3, 2020 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, January 7, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference an eligible bidder must submit a completed and signed written application to become a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an
application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference
on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract
with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other requirements designated
by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 12, 19, 26, 2019, January 2, 2020
Metro Courier December 12, 2019
OFFICIAL
Vendors Attachment
"B"E-Verify SAVE
Form Addendums 1-2 Grand Total
Projected Delivery
(Weeks after
Notice of Award)
Modern Business Equipment DBA
Modern Business Systems
1445 Greene Street
Augusta, GA 30901
Yes 139296 Yes Yes $100,094.93 10-12 weeks
Weinbergers Business Interiors
3023 Riverwatch Pkwy., Suite G
Augusta, GA 30907 Yes 296310 Yes Yes $100,745.14 3-4 weeks
HA Office 515, INC.
1582 Stoneleigh Hill Rd.
Lithonia, GA 30058
No Bid
Response
Promaxima
314 W Farm Rd 68
Springfield, MO 658803
Not Eligible /
Non-Compliant
CWC Office Furnishings
1201 George C Wilson Dr.
Augusta, GA 30909
Georgia Correctional Industries
2984 Clifton Springs Rd
Decatur, GA 30034
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar):
Total Number Vendors Notified (Demandstar):
Georgia Procuement Registry:
Mandatory Pre-Bid Conference Attendees: 8
Total Packages Submitted: 4
Bid Opening
Bid Item #20-128 Furniture and Exercise Equipment for New Fire Station 2
for Augusta, GA - Fire Department
Bid Date: Friday, January 31, 2020 @ 11:00 a.m.
Page 1 of 1
DRAFT
CONTRACT TO PURCHASE FURNITURE AND EXERCISE EQUIPMENT
This Contract to Purchase Furniture and Exercise Equipment for Station 2 (hereinafter referred to
as "Contract") is made and entered into by and between Augusta, Georgia, a political subdivision
of the State of Georgia, by and through its Board of Commissioners (hereinafter referred to as
"Augusta”), whose address is 535 Telfair Street Augusta, Georgia 30901, and Modern Business
Furniture (hereinafter referred to as "Vendor"), whose physical address is 1445 Greene Street,
Augusta, Georgia 30901.
WHEREAS, Augusta desires and is able to contract with a qualified and experienced vendor to
provide quality Furniture and Exercise Equipment to the Augusta Fire Department for its newly
constructed Fire Station #2;
WHEREAS, Augusta issued a Request for Bids # 20-128 (hereinafter referred to as "Bid Item #
20-128”) for this purpose;
WHEREAS, Vendor responded to Bid Item # 20-128 and has represented to Augusta that it is
experienced and qualified to provide quality Furniture and Exercise Equipment to Augusta; and
WHEREAS, Augusta has relied on Vendor's response and Vendor was chosen as the most
responsive bidder based on its submittal thereto.
NOW, THEREFORE, in consideration of the foregoing, the provisions contained herein, and the
mutual benefits derived here from, and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, Vendor and Augusta agree as follows:
l. Deliverables. Vendor shall provide Augusta with Furniture and Exercise Equipment and
comply with all the terms, conditions, and requirements of this Contract and all the terms,
conditions, and specifications contained in Bid Item # 20-128 and Vendor’s Response to Bid
Item # 20-128 incorporated herein by reference thereto, within the time specified in this
Contract.
2. Performance Standards. Vendor shall provide quality Furniture and Exercise Equipment that
meets or exceeds all performance requirements and specifications as set forth in Bid Item #
20-128 and Vendor’s Response and must meet or exceed the current standards approved at
time of delivery.
3. Term. This Contract shall commence as of the date executed by Augusta, Georgia, hereinafter
referred to as “Commencement Date” and shall have an initial term of one (1) year.
Page 2 of 11
4. Fees and Expenses. In consideration of Vendor performing its obligations under this Contract,
Augusta will pay Vendor pursuant to the Official Bid Tabulation Sheet created from Vendor’s
response to Bid Item # 20-128 for its work described in Bid Item # 20-128, provided proper
invoices have been submitted by Vendor as prescribed in this Contract.
5. Invoicing and Payment. Vendor will submit invoices, in a form acceptable to Augusta.
Furniture and Exercise Equipment shall be inspected upon delivery to meet Augusta's
approval. All invoices shall be submitted within thirty (30) calendar days after Augusta's
acceptance of delivery. Each invoice shall reference the purchase order number assigned to
this Contract. Augusta shall pay Vendor, within thirty (30) days of receipt of said invoices,
any undisputed amounts are contingent upon Vendor's satisfactory performance of this
Contract. Notwithstanding anything in the Bid or Vendor's proposal, Augusta shall have the
right to withhold or deduct payments in the event of Vendor's nonperformance.
All invoices shall be addressed to: Augusta Fire Department
Fire Administration
3117 Deans Bridge Road
Augusta, GA 30906
6. Georgia Prompt Pay Act. The terms of this Contract supersede any and all provisions of the
Georgia Prompt Pay Act.
7. Defective Pricing. To the extent that the pricing provided by Vendor is erroneous and
defective, the parties may, by a properly executed Amendment, correct pricing errors to reflect
the intent of the parties.
8. Changes, Additions, Deletions. Augusta may at any time, request changes in the work to be
performed hereunder. All such changes, including any increase or decrease in the amount of
the Vendor's compensation, shall be mutually agreed upon by and between Augusta and
Vendor, in a written Amendment to the Contract, which Amendment shall be incorporated
herein by reference thereto. No claim for damages for anticipated profits shall accrue to the
Vendor. Vendor acknowledges that any changes that involve an increase in the compensation
shall be considered major, and require the approval of Augusta.
9. Qualifications. Vendor represents and warrants that it has the necessary knowledge,
experience, abilities, skills, resources and capacity to perform its obligations under this
Contract, and agrees to perform its obligations under this Contract in a professional manner,
consistent with prevailing industry standards and practices.
10. Licenses, Permits, Compliance with Law. Vendor represents and warrants that it has all
licenses and permits necessary to conduct its business and perform its obligations under this
Page 3 of 11
Contract, and agrees to comply with all applicable federal, state and local statutes, regulations,
codes, ordinances and policies in performing its obligations under this Contract.
11. Delivery. The Vendor shall deliver the Furniture and Exercise Equipment to Augusta within
10-12 weeks of notice of selected vendor. Vendor understands and agrees that time is of the
essence and is an essential term of this Contract. A qualified individual representing the
manufacturer shall instruct the entire division in the proper operation, care and maintenance
of the equipment upon delivery. A schedule will be set up that is agreeable to both parties,
but will be conducted at the Augusta Fire Department newly6 constructed Fire Station #2.
The manufacturer shall supply a hard copy of all operation and maintenance manual (hard
copy) in addition to any electronic medium (DVD/CD) for each piece of furniture and exercise
equipment. Installation and users manuals for all additional components shall also be
included.
12. Liquidated Damages. Vendor agrees to pay as liquidated damages to Augusta, the sum of
$100.00 for each consecutive full calendar day Vendor has failed to meet the delivery of
Furniture and Exercise Equipment under this Contract. Penalty of $100.00 per day, per unit
will apply for Furniture and Exercise Equipment not meeting this criterion; provided,
however, that liquidated damages in the aggregate should not exceed ten percent (10%) of the
purchase price. The parties agree that these provisions for liquidated damages are not intended
to operate as penalties for Breach of Contract. The liquated damages set forth above are not
intended to compensate Augusta for any damages other than inconvenience and loss of use or
delay in use of the Furniture and Exercise Equipment. The existence or recovery of such
liquidated damages shall not preclude Augusta from recovering other damages in addition to
the payment made hereunder which Augusta can document as being attributable to the
documented Vendor's failure. In addition to other costs that may be re-couped, Augusta may
include costs of personnel and assets used to coordinate, inspect and re-inspect the Furniture
and Exercise Equipment within this Contract as well as attorney fees, if applicable.
13. Specified Excuses for Delay or Non-Performance. Neither Augusta nor Vendor shall be liable
for any delay in the performance of this Contract, nor for any other breach for any loss or
damage arising from uncontrollable forces such as fire, theft, storm, war, or any other force
major that could not have been reasonably avoided by the exercise of due diligence.
14. Temporary Suspension or Delay of Performance of Contract. To the extent that it does not
alter the scope of this Contract, Augusta my unilaterally order a temporary stopping of the
work or delaying of the work to be performed by Vendor under this Contract.
Page 4 of 11
15. Termination for Convenience. Either party shall have the right to terminate this Contract, in
part or in whole, by giving written notice to the other party of such termination, specifying
the effective date thereof, at least sixty (60) days before the effective date of such termination.
16. Termination for Cause. If through any cause, the Vendor fails to fulfill its obligations under
this Contract in a timely manner, or if the Vendor shall violate any of the covenants,
agreements or stipulations of this Contract, Vendor will be given seven (7) days written notice
to correct said breach of Contract. Failure to correct said breach of Contract by Vendor,
(including, but not limited to, Vendor's services being deemed unsatisfactory by Augusta),
Augusta shall have the right to terminate this Contract, by written notice to Vendor of such
termination, specifying the effective date thereof, at least ten (10) days before the effective
date of such termination. This Contract may be terminated immediately if Vendor fails to
maintain insurance or fails to comply with the Workers' Compensation Act and applicable
laws.
17. Survival. Notwithstanding anything in this Contract to the contrary, the provisions of
Indemnification Section herein shall survive any expiration or termination of this Contract
and each party shall remain obligated to the other party under all provisions of this Contract
that expressly or by their nature extend beyond and survive the expiration or termination of
this Contract.
18. Vendor's Insurance. Vendor shall, at all times that this Agreement is in effect, cause to be
maintained in force and effect an insurance policy(s) that will ensure and indemnify Augusta
against liability or financial loss resulting from injuries occurring to persons or property or
occurring as a result of any product defect, or negligent error, act, or omission of the Vendor
in performance of the work during the term of this Agreement. Vendor shall provide, at all
times that this Agreement is in effect, insurance with limits of not less than:
A. Workmen’s Compensation Insurance in accordance with the State of Georgia;
B. Product Liability Insurance in an amount of not less than One Million
($1,000,000) Dollars for injuries, including those resulting in death to any one
person, and in an amount of not less than One Million ($1,000,000) Dollars on
account of any one occurrence;
C. Property Damage Insurance in an amount of not less than One Million
($1,000,000) from damages on account of an occurrence, with an aggregate
limit of One Million ($1,000,000) Dollars; and
D. Commercial General Liability in an amount of not less than One Million
($1,000,000) Dollars or an amount that correlates to the aggregate fee on the
project should it exceed $1,000,000.
Page 5 of 11
All policies shall provide a 30-day notice of cancellation to the named insured. The
Certificate of Insurance shall provide the following cancellation clause: Should any of the
above described policies be cancelled before the expiration date thereof, notice will be
delivered in accordance with the policy provisions. The Certificate of Insurance shall
include Augusta as an additional insured on the Commercial General Liability Policy
when required by written contract.
19. Warranty. Vendor shall provide a warranty of not less than one year from the date of
acceptance on Furniture and exercise equipment supplied to Augusta as set forth in Bid Item
# 20-128 and Vendor’s Response to Bid Item # 20-128. The warranty shall ensure that the
Furniture has been manufactured to the contract specifications and shall be free from defects
in material and workmanship that may appear under normal use and service within the
warranty period. This warranty may be subject to different time limitations for specific
components and parts, which may carry longer warranties.
The manufacturer shall either repair or replace any defective components or parts at the sole
discretion of the manufacturer and without cost to Augusta when performed within the
warranty period. Warranty repairs shall not constitute an extension of the original warranty
period, for either the Furniture or any specific components or parts. This warranty shall be
inclusive whether written, oral or implied, including but not limited to any warranty of
merchantability or fitness for purpose. The warranty shall be void and the manufacturer shall
not be obligated to repair or replace any component or part where the necessity of such
replacement or repair, in the opinion of the manufacturer, is due in whole or in part to loads
in excess of factory rated capacities, modification or alteration, accident or other misuse or
abuse of the Furniture and exercise equipment.
Under this warranty, the Vendor agrees to cover parts and labor to replace any part failure and
repair all problems with the unit that fails due to normal use and wear and tear operations.
The Vendor shall provide a “single Point of contact” to handle any and all warranty issues.
Vendor shall provide a loaner machine within 24 hours of request for maintenance, on a one-
for-one basis for any warranty repairs and warranty repairs shall be done onsite with the
exception of units that need to be taken for “in-depth” /factor repair. Furniture and exercise
equipment requiring factory service shall have a fourteen (14) day turnaround.
20. Indemnification. Vendor shall indemnify, hold harmless, protect and defend Augusta and its
Commissioners, elected officials, trustees, officers, employees, agents, and representatives
(the "Indemnified Parties") for, from and against any and all demands, claims, suits, damages,
losses, liabilities, costs and expenses, including, but not limited to, court costs and attorneys'
fees (the "Indemnified Matters"), of any nature whatsoever (including, but not limited to,
damage to or loss of property, bodily injury or death), directly or indirectly arising out of or
Page 6 of 11
in connection with Vendor's product or the performance of Vendor's obligations under this
Contract. Vendor's indemnification obligations shall apply whether the Indemnified Matters
are due in part to the concurrent fault or negligence of the Indemnified Parties or others, but
shall not extend to such concurrent fault or negligence. Notwithstanding anything in this
Contract to the contrary, the provisions of this Section shall survive any expiration or
termination of this Contract and each party shall remain obligated to the other party under all
provisions of this Contract that expressly or by their nature extend beyond and survive the
expiration or termination of this Contract. Vendor's defense obligations shall be with attorneys
approved by Augusta, which approval shall not be unreasonably withheld.
21. Records. Vendor shall maintain throughout the term of this Contract and for a period of seven
(7) years thereafter records that indicate the date, time, and nature of the services rendered.
Vendor shall make available for inspection by Augusta all records, books of account,
memoranda, and other documents pertaining to Augusta, except medical records, at any
reasonable time upon request.
22. Open Records. Vendor acknowledge that all records relating to this Contract and the services
to be provided under the Contract may be a public record subject to Georgia's Open Records
Act (O.C.G.A. § 50-18-70, et seq.). Vendor shall cooperate fully in responding to such request
and making all records, not exempt, available for inspection and copying as provided by law.
23. Prohibition Against Contingent Fee. The Vendor warrants that no person or selling agency
has been employed or retained to solicit or secure this Contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, excepting bona
fide employees or bona fide established commercial or selling agencies maintained by Vendor
for the purpose of securing business and that the Vendor has not received any non-Augusta
fee related to this Contract without the prior written consent of Augusta. For breach or
violation of this warranty, Augusta shall have the right to annul this Contract without liability
or at its discretion to deduct from the Agreement Price of consideration the full amount of
such commission, percentage, brokerage or contingent fee.
24. Non-Discrimination. During the performance of this Contract, Vendor shall comply with all
federal and state non-discrimination laws, regulation and policies in the administration of this
Contract. In the event of the Vendor's non-compliance or refusal to comply with
nondiscrimination law, regulation, or policy in the administration of this Contract, this
Contract may be rescinded, canceled or terminated in whole or in part, and the Vendor may
be declared ineligible for further Contracts with Augusta. The Vendor shall, however, be
given a reasonable time in which to correct any non-compliance.
Page 7 of 11
25. Drug Free Workplace. Vendor will not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana during the performance
of this Contract. Furthermore, if Vendor is a Georgia based company and has more than one
employee, including Vendor, Vendor shall provide for such employee(s) a drug-free
workplace program, in accordance with the Georgia Drug-free Workplace Act, as provide in
O.C.G.A. Section 50-24-1 et. seq. throughout the duration of this Contract.
26. Independent Vendor. The parties intend that Vendor's relationship to Augusta in providing
Furniture and Exercise Equipment hereunder shall be that of an independent Vendor. Nothing
in this Contract, nor any performance hereunder, is intended or shall be construed to create a
partnership, joint venture or relationship of agency or employment between Augusta and
Vendor. In providing Furniture and Exercise Equipment hereunder, Vendor shall represent
itself to third parties as an independent Contractor to Augusta and shall not hold itself out as
having any authority to obligate Augusta. Vendor shall have no authority for any complaints
related to employment with Augusta, Georgia and has no authority to hire, fire, discipline or
otherwise effect the terms and conditions of Augusta, Georgia employees, except as
specifically set forth herein.
27. Title Assignment. Vendor does hereby assign, grant, and deliver to Augusta, and Augusta
hereby accepts, the entire worldwide right, title, and interest of every kind and nature
whatsoever in and to the deliverables under this Contract.
28. Power of Authority: Due Authorization: No Conflict; Enforceability. Each party represents
and warrants to the other party that (i) such party has the power and authority to execute,
deliver and perform its obligations under this Contract, (ii) the execution, delivery and
performance of this Contract have been duly authorized by such party and do not and shall
not conflict with any agreement or instrument to which it is bound, and (iii) this Contract
constitutes the legal, valid and binding obligation of such party, enforceable against it in
accordance with its terms.
29. Entire Agreement. This Contract, Bid Item # 20-128, and Vendor’s Response to Bid Item #
20-128, including any exhibits/amendments attached hereto, constitutes the entire agreement
between the parties, and supersedes all prior and contemporaneous agreements,
understandings and negotiations, with respect to the subject matter hereof.
30. Conflicting and Precedence. The Contract Documents are complementary and what is called
for one is as binding as if called for by all. In the event there are any conflicting provisions or
requirement in the component parts of this Contract, the several Contract Documents shall
take precedence in the following order:
Contract (including Exhibits and Attachments)
Amendments to the Contract
Page 8 of 11
Bid Item # 20-128
Vendor’s Response to Bid Item # 20-128
31. Severability. In the event any provision of this Contract is determined to be invalid or
unenforceable, it is the desire and intention of the parties that such invalidity or
unenforceability not invalidate or render unenforceable the remainder of the Contract and such
provision be reformed and construed in such a manner that it will, to the maximum extent
practicable, be deemed valid and enforceable, and the rights and obligations of the parties
shall be construed and enforced accordingly. Each party shall execute and deliver such further
documents and take such further actions as may be required or reasonably requested by the
other party to effectuate the purposes of this Contract.
32. No Assignment. This Contract may not be assigned or transferred, in whole or in part, by
operation of law or otherwise, by either party without the prior written consent of the other
party, and may not be amended or modified, by course of conduct or otherwise, except in a
writing duly executed by each of the parties.
33. Acknowledgment. Vendor acknowledges that this Contract and any changes to it by
amendment, modification, change order or other similar document may have required or may
require the legislative authorization of the Board of Commissioners and approval of the
Mayor. Under Georgia law, Vendor is deemed to possess knowledge concerning Augusta's
ability to assume contractual obligations and the consequences of Vendor's provision of goods
or services to Augusta under an unauthorized Contract, amendment, modification, change
order or other similar document, including the possibility that the Vendor may be precluded
from recovering payment for such unauthorized goods or services. Accordingly, Vendor
agrees that if it provides goods or services to Augusta under a Contract that has not received
proper legislative authorization or if the Vendor provides goods or services to Augusta in
excess of the any contractually authorized goods or services, as required by Augusta's Charter
and Code, Augusta may withhold payment for any unauthorized goods or services provided
by Vendor. Vendor assumes all risk of non-payment for the provision of any unauthorized
goods or services to Augusta, and it waives all claims to payment or to other remedies for the
provision of any unauthorized goods or services to Augusta, however characterized,
including, without limitation, all remedies at law or equity. Any waiver of any provision of
this Contract shall be in duly executed by the waiving party. The failure or delay by either
party to seek redress for any breach or default under this Contract or to insist upon the strict
performance of any provision of this Contract, shall not constitute a waiver thereof or of any
other provision of this Contract, and such party shall have all remedies provided herein and at
law and in equity with respect to such act and any subsequent act constituting the same.
Page 9 of 11
34. Notifications. Any notices required under this Contract shall be made in writing, postage
prepaid to the following addresses, and shall be deemed given upon hand deliver, verified
delivery by telecopy (followed by copy sent by United States mail), or three (3) days after
deposit in the United Stated Mail:
Augusta: Fire Chief
Augusta Fire Department Administration
3117 Deans Bridge Road
Augusta, Georgia 30906
Courtesy copy to: General Counsel
Augusta Law Department
535 Telfair Street, Building 3000
Augusta, Georgia 30901
Vendor: Modern Business Furniture
1445 Greene Street
Augusta, Georgia 30901
35. Right to Inspect Premises. Augusta may, at reasonable times, inspect the part of the plant,
place of business, or work site of Vendor or any subcontractor of Vendor or subunit thereof
that is pertinent to the performance of any Contract awarded or to be awarded by Augusta.
36. Local Small Business Reporting. In accordance with Chapter 10B of the AUGUSTA, GA.
CODE, Contract or expressly agrees to collect and maintain all records necessary to for
Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity
Program and to make such records available to Augusta, Georgia. The requirements of the
Local Small Business Opportunity Program can be found at www.augustaga.gov. In
accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all Contract s where a local
small business goal has been established, the Vendor is required to provide local small
business utilization reports. Vendor shall report to Augusta, Georgia the total dollars paid to
each local small business on each Contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such
documents shall be in the format specified by the Director of minority and small business
opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure
to provide such reports within the period specified by Augusta, Georgia shall entitle Augusta,
Georgia to exercise any of the remedies set forth, including but not limited to, withholding
payment from the Vendor and/or collecting liquidated damages.
37. E-verify: All Vendors entering into Contracts with Augusta, GA for the physical performance
of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A.
§ 13-10-91 stating affirmatively that the individual, firm, or corporation which is contracting
with Augusta, Georgia has registered with and is participating in a federal work authorization
Page 10 of 11
program. All Vendors and subcontractors must provide their E-Verify number and must be in
compliance with the electronic verification of work authorized programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act
of 1986 ORCA), PL. 99-603, in accordance with the applicability provisions and deadlines
established in O.C.G. A. § 13-10-91 and shall continue to use the federal authorization
program throughout the Contract term. All Vendors shall further agree that, should it employ
or contract with any subcontractor(s) in connection with the physical performance of services
pursuant to its Contract with Augusta, Georgia the Vendor will secure from each
subcontractor(s) each subcontractor's E-Verify number as evidence of verification of
compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-
10-01-08 or a substantially similar form. All Vendors shall further agree to maintain records
of such compliance and provide a copy of each such verification to Augusta, Georgia at the
time the subcontractor(s) is retained to perform such physical services.
38. Governing Law and Jurisdiction and Venue. This Contract shall be governed by and construed
and enforced in accordance with the laws of the State of Georgia (without regard to the
conflicts or choice of law principles thereof). The parties irrevocably consent to the
jurisdiction and venue of the Superior Court of Richmond County, Georgia or the United
States District Court for the Southern District of Georgia, Augusta Division, to resolve any
dispute with respect to this Contract. In the event either party commences any proceeding
against the other party with respect to this Contract, the parties agree that neither party shall
be entitled to recover attorneys' fees except as otherwise specifically provided for by law.
39. Construction of Contract. The parties acknowledge and agree that both parties substantially
participated in negotiating the provisions of this Contract; and, therefore, the parties agree that
this Contract shall not be construed more favorably toward one party than the other party
because of one party primarily drafting the Contract. The section and other headings in this
Contract are for convenience of reference only and shall not be construed, expressly or by
implication, so as to affect the meaning or interpretation of any of the provisions hereof.
[THIS SPACE LEFT INTENTIONALLY BLANK]
[SIGNATURE LINES ON NEXT PAGE]
Page 11 of 11
IN WITNESS WHEREOF, Vendor and Augusta have duly executed and delivered this Contract.
VENDOR:
___________________ _________________
Name: Date
Title:
Address:
City/St/Zip:
AUGUSTA, GEORGIA
________________________ ________________
Name: Hardie Davis, Jr. Date
Title: Mayor
Attest:
______________________________
Lena Bonner, Clerk of Commission
Public Safety Committee Meeting
2/25/2020 1:10 PM
Motion to approve the award of Bid Item #20-128 Furniture and Exercise Equipment for New Fire
Station 2 to Modern Business Furniture and authorize the Mayor to execute the appropriate
documents
Department:Fire
Presenter:Chris James
Caption:Motion to approve the award of Bid Item #20-128 Furniture and
Exercise Equipment for New Fire Station 2 to Modern Business
Furniture and authorize the Mayor to execute the appropriate
documents.
Background:The Augusta Fire Department, through the Augusta Procurement
Department Bid process, requested bids for furniture for New
Fire Station 2
Analysis:After review of the bids submitted to the Procurement
Department in response to Bid Item #20-128 Furniture and
Exercise Equipment for New Fire Station 2, Modern Business
Furniture was the lowest bid
Financial Impact:Total bid returned: $100,094.93
Alternatives:None at this time
Recommendation:To approve the award Bid Item #20-128 Furniture and Exercise
Equipment for New Fire Station 2 to Modern Business Furniture
and authorize the Mayor to execute the appropriate documents
Funds are
Available in the
Following
Accounts:
Funds available from SPLOST VII 329034510-5423110- JL
216329102
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission