The URL can be used to link to this page

Home My WebLink About2020-01-28 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 1/28/2020 ATTENDANCE: Present: Hons. D. Williams, Chairman; Garrett, Vice Chairman; B. Williams and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on January 14, 2020. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 2. Motion to award RFP #19-267 Debris Monitoring & Financial Recovery Services to Witt O'Brien's LLC and to authorize execution of the Contract Documents. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 3. Motion to award RFP #19-268 Debris Removal Services to Ceres Environmental Services, Inc. and to authorize execution of the Contract Documents. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 4. Motion to waive the hiring procedures of Section 800.011 of the Personnel Policies and Procedures Manual for the testing and recruitment of high schools seniors in the Richmond County School System. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett votes No. Motion Passes 3-1. Commissioner Bobby Williams Commissioner Sammie Sias Passes 5. Motion to approve the award of RFQ Item #19-251 Architectural Design Services - Training Center/EOC Building to Johnson Laschober & Associates and authorize the Mayor to execute the appropriate documents. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Bobby Williams Passes www.augustaga.gov Public Safety Committee Meeting 1/28/2020 1:15 PM Attendance 1/28/20 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety committee Meeting commission chamber - lll4l2020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. williams, chairman; B. Williams and Sias, members. Absent: Hon. Garrett, Vice Chairman. PUBLIC SAF'ETY 1. Discuss the recent approved salary increase for the Augusta Fire Chief. Item (Requested by Commissioner Marion Williams) action: Approved Motions f#:"' Motion rext Motion Text Made By Motion toapprove. Commissioner Motion Passes Bobby Williams Made By Seconded By Seconded By Commissioner Sammie Sias Ordinance and Motion Result Passes from the ltem DI-II and Action: Approved Motion Result Passes Motion to approve ^ receiving this item as commissioner commissionerADDTOVC- -rr--'- information. Bobby Williams Sammie Sias Motion Passes 3-0. 2. Motion to approve and accept 2020 supplemental Grant fundscriminal Justice coordinating council for Richmond county Veterans Courts. Motions Motion Type Approve 3. 3-0. Motion to approve the Emergency Management Mayor to sign the ordinance. authorize the Item Action: Approved Motions Motion . rr r n .i--^-r^-r D,. Motion - ----__ Motion Text Made By Seconded By Type rvrvrt(rtt r E/rr. rvrsuu sJ ReSUlt Motion to ^ approve. Commissioner CommissionerApprove illrion Passes Bobby williams Sammie Sias Passes 3-0. 4. Approval of MOU with Augusta University for the Applied Learning Item Experience. Action: Approved Motions X:11" Motion Text Made By seconded By #,f;ilrype Motion to Approve ffi3l,oo],'ru,,., ff,T,T,:'Jff' ;:ilTffi?,ffi, passes 3-0. 5. Motion to approve the minutes of the Public Safety Committee held on ltem December 10,2019. Action: Approved Motions Motion m 1 rr-r^rr-- c,^^^*r^rD-, Motion iil:"" Motion Text Made By seconded Bv Result Motion to ^ approve. Commissioner CommissionerApprove ffirron Passes Bobby williams Sammie sias Passes 3-0. 6. Motion to Approve Dedication Plaque forNew Fire Station#2. Item Action: Approved Motions Motion Motion Text Made By seconded By Motion Type rviUtlull t liaf, rvr.rus rrJ v!!v.sls vJ ReSUlt Approve Passes Motion to Commissioner Commissionerapprove. Bobby Williams Sammie Sias Motion passes 3-0. 7. Motion to approve contract with Medical Associates Plus to provide ItemMedical Assisted Treatment to the Richmond County State Court Action:Accountability Court Programs Disapproved Motions ffi':" Motion Text Made By seconded By f"".ill Motion to approve. Mr. B. Approve wit:,^--- -1--r , commissioner commissioner M",'i,jffi;ff'}T Sammie Sias D;;;ilwli;, Fails -1. www.augustaga.gov Public Safety Committee Meeting 1/28/2020 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on January 14, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 Draft Pre-Event Agreement For Disaster Debris Management Services THIS AGREEMENT is made as of this _____ day of _____, 2020 by and between Augusta, Georgia, a political subdivision of the State of Georgia (“Augusta”), with an office 535 Telfair Street, Augusta, GA 30901, and Witt O’Brien’s LLC, a Foreign Corporation qualified to do business in the State of Georgia, with an office at 1501 M Street NW, 5th Floor, Washington DC 20005 (the “Contractor”). RECITALS: In the event Augusta suffers the full force and effects of major storms and the resulting destruction brought about by such storms or manmade disasters; and The public health and safety of all citizens may be at serious risk without adequate debris management services; and Immediate economic recovery of Augusta is a major concern and a primary priority, and It is in the public interest to provide for the expedient removal of storm debris within Augusta’s jurisdictional limits as well as for recovery technical assistance to its officials resulting from a future storm or manmade event; and Contractor has the experience, equipment, manpower, permits and license to perform all storm related debris services as described herein; and Augusta desires to engage the Contractor to provide Disaster Debris Management Services to Augusta, and the Contractor desires to accept such engagement, upon and subject to the terms and conditions of this Agreement. The Contractor acting as an independent consultant is a consultant with extensive experience in providing disaster management and recovery services and shall provide said services in a professional manner in accordance with the terms and conditions of this Agreement and the standards of care practiced by professionals performing similar services. NOW, THEREFORE, in consideration of the mutual covenants contained herein, Augusta and the Contractor hereby agree as follows; ARTICLE I ENGAGEMENT AND SCOPE 1.1 Augusta hereby engages the Contractor to provide Disaster Debris Management Services to Augusta (the “Work”) in accordance with the Contract Documents (defined in Section 4.1 hereof). In the event of conflicting specifications for the Work, the Request for Proposal shall govern. The Contractor hereby accepts such engagement, upon the terms and conditions hereinafter set forth. 2 1.2 The Contractor shall provide, furnish and perform all necessary labor and services (including equipment and supplies) and provide and furnish all necessary supplies, materials and equipment required to complete the Work in accordance with the Contract Documents. The type and quantity of service will correspond to the specifications in the Contract Documents. 1.3 If the Contractor is of the opinion that any service requested of it hereunder is beyond the Scope of Work as provided in the Contract Documents, the Contractor shall promptly notify Augusta in writing of such opinion and the reasons for the same, with specific references to the Contract Documents. Augusta shall be the sole judge as to whether or not such services is in fact beyond the Scope of the Work. 1.4 No additional services beyond the Scope of this Work as provided in the Contract Documents shall be performed by the Contractor unless Augusta shall, in writing, have specifically directed such services to be performed, and a Change Order (hereafter defined) shall have been signed by Augusta and the Contractor. In the event of noncompliance with the foregoing, the Contractor shall neither have nor make any claim for additional compensation by reason of a claim for additional services. 1.5 The term “Change Order” as used herein is a written order to the Contractor, issued and signed by Augusta after execution of this Agreement, authorizing a change in the Work or an adjustment in the Contract Price (hereafter defined) or the Term (hereafter defined). Unless the Contractor requests a modification in such Change Order, the Contractor shall sign the Change Order and return a copy thereof to Augusta within (10) business days after it has received the same. The Contractor shall have ten (10) business days from its receipt of a Change Order within which to request a modification thereto. Failure of Contractor to respond to a Change Order within such ten (10) day period shall be deemed to signify Contractor’s acceptance of such Change Order as if the Contractor had signed the same without modification. If Contractor requests a modification of a Change Order, Augusta shall have ten (10) business days from receipt of such request to accept such modification in writing. If not so accepted, such request is deemed to be rejected. ARTICLE 2 TERM AND FORCE MAJEURE 2.1 The term of this Agreement shall commence on the date noted on page 1 hereof and shall continue for a period of three (3) years, subject to Augusta’s right to terminate this Agreement, if for any reason Augusta is dissatisfied with the Contractor’s performance. Termination rights shall be governed by Section 12 of this Agreement. Augusta may exercise the option to renew this contract at the end of the term for two additional one (1) year periods with all the same terms and conditions presented herein. 2.2 If the Contractor is delayed at any time in the progress of the Work by labor disputes, fire, adverse weather conditions not reasonably anticipated, unavoidable casualties, or any other causes beyond the Contractor’s control and without the fault or negligence of Contractor, the Contractor shall prepare and submit to Augusta within five (5) calendar days of the occurrence a written report of its assessment of the occurrence and any proposed amendment to the Term. The Contractor shall proceed with due diligence to alleviate any such delay and shall continue in the performance of its 3 obligations hereunder. Augusta may determine, in its sole discretion, after the receipt of such notice of delay from the Contractor, whether to terminate this Agreement in accordance with Article 12 hereof or extend the Term by Change Order from such time as Augusta may determine. ARTICLE 3 COMPENSATION AND METHOD OF PAYMENT 3.1 Augusta shall pay Contractor hourly rate for resources for completion of the Work determined in accordance with the Contract Documents. The fee payable to the Contractor hereunder will not exceed an amount authorized by Augusta, unless Contractor requests and Augusta authorizes in writing an increased amount. 3.2 Contractor shall bear all its own operating costs and is responsible for all permits, license fees, and maintenance of its own trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services. 3.3 Contractor shall submit an invoice based on the satisfactory completion of each phase of the Work outlined in the Contractor’s Proposal provided. The review and acceptance of or notice of defects in the work performed will not exceed 30 days from receipt of said work. The invoice shall list the charges for each task or portion of the Work performed. Each such invoice shall also contain Contractor’s certification that the task or portion of the Work described in the invoice has been completed in accordance with the Contract Documents, that the amount of all items due to third parties has been paid, and that the amount of such invoice is due to the Contractor. Such invoice shall not contain any surcharge for amounts paid to third parties by Contractor. 3.4 Augusta shall pay the full amount of an invoice with forty-five (45) days after receipt of the invoice and accompanying financial report, prepared as described herein. If, however, Augusta objects to all or any portion of any invoice, Augusta shall so notify Contractor of the same, stating the reasons for the objection. Augusta shall be entitled to withhold payment of any amounts in dispute, but shall make payments on amounts not in dispute. The parties shall immediately make every effort to settle any disputed portions of the invoice. If Contractor does not make an effort to correct deficiencies, the amount deducted from the invoice will correspond to the amount of work improperly billed or negligently performed. 3.5 The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. ARTICLE 4 CONTRACT DOCUMENTS 4.1 The Contract Documents consist of this Agreement, Exhibit A – Augusta, Georgia’s Request for Proposal # 19-267, Exhibit B – Contractor’s Submittal in Response to Augusta, Georgia Request for Proposal # 19-267, Exhibit C – Contractor’s Best & Final Cost Sheet, Exhibit D – Release of Claims (each exhibit being attached hereto and made a part hereof), all Amendments and all accepted 4 Change Orders. The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work. The Contract Documents are complementary, and what is required by an one shall be deemed to be required by all; provided however, if there is any conflict between the terms of this Agreement and any of the other Contract Documents, the terms of this Agreement shall control, except as provided in Section 1.1 herein. ARTICLE 5 AUGUSTA’S RESPONSIBILITIES 5.1 Augusta shall direct its officers, agents and employees to render all reasonable assistance and provide available data to the Contractor in connection with its performance of the Work under this Agreement. The Contractor shall have the duty to make independent inquiry as to the correctness of such data. Augusta agrees to furnish to the Contractor copies of any previous reports, data and drawings, which may be available and are pertinent to the Work. All such data provided shall remain the property of Augusta and shall be returned to Augusta upon termination of this Agreement. ARTICLE 6 CONTRACTOR’S REPRESENTATIONS, WARRANTIES AND RESPONSIBILITIES 6.1 The Contractor represents and warrants to Augusta that is has the authority to enter into this Agreement and to perform the Work, and that it is licensed and authorized to conduct business in the State of Georgia. The Contractor further represents and warrants that all Work performed by it hereunder (a) will be in conformance with the terms of the Contract Documents; (b) will be performed in a skillful and workmanlike manner; (c) will be performed by the proper number of experience, skilled personnel, qualified by education or experience to perform their assigned tasks; and (d) will conform to the standard of care, skill and diligence according to the standards of the industry. 6.2 The Contractor shall at all times enforce strict discipline and good order among its employees and any subcontractors and shall not employ for the Work (i) any person, firm or corporation not skilled and licensed, if required, in the task assigned to him, or (ii) anyone who might endanger himself, others or the project. The Contactor shall be responsible to Augusta for the acts and omissions of its employees, agents, subcontractors and other persons performing any of the Work for the Contractor. Augusta reserves the absolute right to require the immediate removal of any such unskilled, untrained or unfit person, firm or corporation from participation in the Work. 6.3 The Contractor shall indemnify and hold Augusta harmless from any and all losses, damages, costs, penalties, expenses (including, but not limited to, reasonable investigation or legal expenses), liabilities, judgments, liens, suits, claims or demands arising out of any actual or threatened damage to property, including Augusta’s property, or injuries to or death of persons, including Augusta’s employees, caused by or resulting from Contractor’s (or its employees, agents, subcontractors or any other person performing any of the Work for the Contractor) acts or omissions or any breach or threatened breach of this Agreement by the Contractor (or its subcontractors or any other person performing any of the Work for the Contractor). 6.4 The Contractor shall guarantee all work performed under this Agreement against defective workmanship or materials, and shall replace all such defective work, materials or equipment 5 furnished by the Contractor, for a period of two years from the date of final acceptance of the work, unless a longer period is otherwise provided for within the contract documents. 6.5 The Contractor shall operate as an independent contractor and Augusta shall not be responsible for any of the Contractor’s acts or omissions. The Contractor shall not be treated as an employee with respect to the services performed hereunder for federal or state tax, unemployment or workers’ compensation purposes. The Contractor understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by Augusta of behalf of the Contractor or the employees of the Contractor. The Contractor further agrees that the Contractor is fully responsible for the payment of any and all taxes arising from the payment of monies under this Agreement. The Contractor shall not be treated as an employee with respect to the services performed hereunder for purposes of eligibility for, or participation in, any employee pension, health, or other fringe benefit plan of Augusta. Augusta shall not be liable to the Contractor for any expenses paid or incurred by the Contractor unless otherwise agreed in writing. The Contractor shall supply, at its sole expense all management supervision, labor, equipment, tools, materials, and supplies required to provide the contracted services unless otherwise agreed to in writing. The Contractor shall comply with all federal, state and local laws regarding business permits, certificates and licenses that may be required to carry out the services to be performed under this Agreement. The Contractor shall insure that all personnel engaged in work under this Agreement shall be fully qualified and shall be authorized under state and local law to perform the services under this Agreement. 6.6 The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Contractor for the purpose of securing business and that the Contractor has not received any non-Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. ARTICLE 7 SUBCONTRACTS 7.1 A subcontractor is a person or entity who provides services or performs Work for the Contractor or for a subcontractor of Contractor. The Contractor may utilize the services of subcontractors and shall be responsible for the acts or omissions of its subcontractors to the same extent Contractor is responsible for the acts and omissions of its own employees. Contractor shall not employ any subcontractor without the prior written consent of Augusta and shall obtain a written agreement with each subcontractor. As between Augusta and the Contractor the Contractor shall be responsible for the acts and omissions of its subcontractors and any portion of the Work performed by a subcontractor. Augusta may make reasonable requests for information and data concerning any and all subcontractors under this Agreement, and any other matter deemed by Augusta to be pertinent hereto, and the Contractor hereby agrees to submit such information and data promptly upon request. 6 7.2 In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. ARTICLE 8 PROTECTION OF PERSONS AND PROPERTY 8.1 Contractor agrees to advise fully all of its employees, subcontractors and others working for the Contractor concerning environmental, safety and health procedures required by applicable state and federal law, regulation or order or required by Augusta; and to take the steps necessary to assure that such procedures are complied with. ARTICLE 9 INSURANCE 9.1 The Contractor agrees at all times during the Term of this Agreement to maintain in full force and effect the following insurance coverage in at least the limits set forth in Section 9.2: Worker’s Compensation (including occupational disease in accordance with applicable statutory and regulatory requirements); Employer’s liability insurance (including coverage on all of Contractor’s employees engage in the performance of the Work); and Comprehensive General Liability insurance (including protective liability covering death or bodily injury and contractual liability). Before commencement of any of the Work hereunder, the Contractor agrees to furnish to Augusta, on an annual renewal basis, certificates of insurance or other evidence satisfactory to Augusta to the effect that such insurance has been procured and is in force. The certificates shall accurately reflect the required insurance coverages, including any and all limitations, exclusions and restrictions, and provide that in the event of cancellation or material change in a policy affecting the certificate holder, thirty (30) days prior written notice shall be given to Augusta. 9.2 For the purpose of this Agreement, Contractor shall carry the following types of insurance in at least the limits (which may be a combination of primary and excess coverage) specified below: COVERAGES LIMITS OF LIABILIY Worker’s Compensation Statutory General Liability, Including Bodily Injury $1,000,000 each Occurrence Property Damage and Contractual Liability 7 Automobile Liability, Including Bodily Injury $1,000,000 each Occurrence And Property Damage ARTICLE 10 PATENTS, PUBLICATIONS AND TRADE SECRETS 10.1 Contractor agrees that it will not at any time, either while engaged hereunder by Augusta or afterwards, make any outside use of, or disclose to any other person or organization, except as authorize in writing by Augusta, any information, whether patentable or not, regarding plans, programs, facilities, designs, processes, products, costs, equipment, operations or customers of Augusta which comes within the knowledge of Contractor in the performance of the Work hereunder. 10.2 In the event Contractor creates and desires to publish, produce or use for itself or others, any writings, drawings, photographs or computer software which relates to the business or activities of Augusta or which contains information received as a result of the Work performed for Augusta by Contractor, a draft manuscript or printout must be provide to Augusta by Contractor prior to publication, production or use. Under no circumstances will any publication, production or use by Contractor relating to the business or activities of Augusta or performance of the Work of the Contractor hereunder be allowed without prior written consent of Augusta. Contractor also agrees that any manuscript, article, book, pamphlet, advertisement, drawing, photograph or computer software produced for Augusta by the Contractor is to be deemed “work for hire” for which Augusta is entitled to all copyrights and other benefits thereunder. ARTICLE 11 CONFIDENTIAL INFORMATION 11.1 Contractor recognizes and acknowledges that it will have access to certain confidential information of Augusta, and of authorities and other governmental entities affiliated with Augusta (“Affiliated Entities”), and that such information constitutes valuable, special and unique property of Augusta, and such other Affiliated Entities. Contractor will not, during or after the term of this Agreement, use or disclose any of such confidential information to any person, firm corporation, associated or other entity, except to authorized representatives of Augusta and Affiliated Entities, for any reason or purpose whatsoever, other than in furtherance of this Agreement. In the event of a breach or threatened breach by Contractor of the provisions of this Article 11, Augusta, and Affiliated Entities, shall be entitled to a temporary restraining order and/or a preliminary injunction restraining Contractor from using or disclosing, in whole or in part, such confidential information, and Contractor consents to the entry of such a temporary restraining order and/or preliminary injunction without the necessity of Augusta posting any bond in connection therewith, and agrees that it shall not assert any defenses to any petition filed by Augusta in a court of competent jurisdiction requesting such temporary restraining order and/or preliminary injunction, as the case may be. Nothing herein shall be construed as prohibiting Augusta, and Affiliated Entities, from pursuing any other remedies available to them for such breach or threatened breach, including the recovery of damages from Contractor. 8 11.2 The obligations of this Article 11 do not apply to information which: (a) is or becomes part of the public domain without the breach of any obligation of confidentiality owed to Augusta or the Affiliated Entities; or (b) is lawfully in the possession of Contractor at the time it was acquired hereunder without the breach of any obligation of confidentiality owed to Augusta or the Affiliated Entities; or (c) is required to be publicly disclosed under law. ARTICLE 12 TERMINATION 12.1 Augusta may, at any time, without prejudice to any other right or remedy, and upon giving the Contractor thirty (30) days written notice, terminate this Agreement. Upon completion of the Work, as accepted by Augusta, or upon receipt of the aforesaid notice of termination, Contractor shall deliver to Augusta all of the following: (a) All drawings, documents, reports and all other work relating in any way to any portion of the Work. All Work remains the property of Augusta and may not be used by the Contractor, except by written agreement of Augusta, on any other project or for any other person, firm, or corporation. Should Contractor refuse to deliver any work, Augusta is authorized to employ another firm to complete the contract at the expense of Contractor. (b) Executed Release of Claims, in the form of Exhibit “E” attached hereto, stating that all bills have been paid and no claims exist again Augusta. (c) Final itemized invoice for payment. Contractor shall be paid for services performed in accordance with the Contract Documents to the date of termination. 12.2 To the extent that it does not alter the scope of this agreement, Augusta, GA may, with at least 48 hours notice, unilaterally order a temporary stopping of the work, or delaying of the work to be performed by Contractor under this agreement. ARTICLE 13 DELAYS AND DAMAGES 13.1 If the Contractor refuses or fails to prosecute the Work or any separable part thereof, with such diligence as will insure its completing within the time specified, or any extension thereof, or fails to complete said Work within such time Augusta may be written notice to the Contractor, terminate his right to proceed with the Work or such part of the Work as to which there has been delay. In such event, Augusta may take over the Work and prosecute the same to completion, by contractor or 9 otherwise, and the Contractor and his sureties shall be liable to Augusta for any excess cost, loss of use of the project, or other damages associated with the delay, occasioned Augusta thereby. If the Contractor’s right to proceed is terminated, Augusta may take possession of and utilize in completing the Work such materials, and plans, whether or not in final form. If Augusta does not terminate the right of the Contractor to proceed, the Contractor shall continue the Work, in which even the actual damages for the delay will be impossible to determine and in lieu thereof the Contractor shall pay to Augusta as fixed, agreed, and liquidated damages for each calendar day of delay until the Work is completed or accepted the amount as set forth in this section and the Contractor and his sureties shall be liable for the amount thereof provided. If the Contractor is delayed at any time in the progress of the Work by an act or neglect of Augusta or consultant hired by Augusta, or by an employee of either, or by any separate Contractor employed by Augusta, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in transportation, adverse weather conditions not reasonably anticipatable, unavoidable casualties, or any causes beyond the Contractor’s control, or by delay authorized by Augusta, or by any other cause which Augusta determines may justify the delay, then the time for completion shall be extended by change order for such reasonable time as Augusta may determine. Any claim for extension of time shall be made in writing by the Contractor to Augusta not more than ten days after the commencement of the delay; otherwise, it shall be waived. In the case of a continuing delay only one claim is necessary. The Contractor shall provide in its notice an explanation for the delay and the probable effect of the delay on the progress of the Work. Any extension of time to the Contractor pursuant to this paragraph of the contract shall be the sole remedy to Contractor for any such delay, suspension, interruption or effect thereof. 13.2 Contractor agrees to pay as liquidated damages to Augusta the sum of $1,000 for each consecutive calendar day after expiration of the Contract Completion Time, except for authorized extensions of time by Augusta. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented Contractor failures. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Contract as well as attorney fees if applicable. ARTICLE 14 UNAUTHORIZED ACTS 14.1 Contractor represents and warrants to Augusta that it will make no disbursement or other payment of any kind of character or take or authorize the taking of any other action which contravenes any statue or rule, regulation or other order of any jurisdiction, foreign or domestic. 14.2 Augusta may, from time to time, during the Term and thereafter, upon reasonable notice to Contractor, make an audit of all records of Contractor as they relate to the Work and any payments made by Augusta to Contractor under this Agreement for the same, and obtain copies of the same. 14.3 Contractor agrees to disclose honestly and fully all information and documentation in its possession concerning all transactions or events relating to or affecting Augusta or Affiliated Entities as and to 10 the extent such information or documentation (i) was acquired or developed by Contractor during tis engagement under this Agreement, and (ii) is requested by Augusta or the authorized representative thereof; provided, that if the Contractor indicates that the information or documentation requested is privileged, confidential or personally sensitive, appropriate steps will be taken to protect such privilege, confidentiality or privacy to the extent possible consistent with the ethical and legal obligations applicable to the Contractor, but such claims of privilege, confidentiality or sensitivity shall not diminish the unconditional obligation to disclose any such information or documentation to Augusta or its authorized representatives. 14.4 Contractor shall, at the request of Augusta, render a certificate or sworn affidavit to Augusta stating that Contractor has not violated any of the terms of the Article 14. ARTICLE 15 NOTICES 15.1 Any notice required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been given when hand delivered or deposited in the U. S. mail, certified or registered, return receipt requested, in a postage prepaid envelope addressed: To Augusta: Augusta Emergency Management Agency 3117 Deans Bridge Road Augusta, GA 30906 Attn: EMA Director With copy to: Augusta Law Department 535 Telfair Street, Building 3000 Augusta, GA 30901 Attn: General Counsel To Contractor: Witt O’Brien’s LLC 1501 M Street NW, 5th Floor Washington DC 20005 or to such other address(es) as either party shall designate by written notice to the other. ARTICLE 16 NONASSIGNMENT 16.1 Augusta has entered into this Agreement in order to receive the services of the Contractor. Subject to the provisions of Article 7 hereof, the Contractor will not make any assignment, by operation of law or otherwise, of all or any portion of the services required under this Agreement without first obtaining the written consent of Augusta. The rights and obligations of Augusta hereunder shall insure to the benefit of, and shall be binding upon, the successors and assigns of Augusta. 11 ARTICLE 17 MISCELLANEOUS 17.1 The terms and provisions of Article 6, entitled “Contractor’s Representations, Warranties and Responsibilities”, Article 8, entitled “Protection of Persons and Property”, Article 10, entitled “Patents, Publications and Trade Secretes”. Article 11, entitled “Confidential Information”, and Article 14, entitled “Unauthorized Acts”, shall survive the termination of this Agreement, howsoever brought about. 17.2 Contractor shall only take instructions from the person or persons who are authorized in writing by Augusta to give the same. 17.3 The Work shall be performed by Contractor in such a manner and at such times so as to not interfere or interrupt Augusta’s operations. 17.4 This Agreement does not and shall not be construed to create any partnership or agency whatsoever. 17.5 This Agreement shall be governed by the laws of Georgia. The Work and performance of same shall comply with all applicable city, county, state and federal codes, rules, regulations and orders, including but not limited to Executive Order 11246 regarding Equal Employment Opportunities, the Copeland Anti-Kickback Act, Sections 103 and 107 of the Contract Work Hours and Safety Standards Act, Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and Environmental Protection Act regulations. The parties consent to venue in the courts of Richmond County. This Agreement may be modified only in writing signed by the parties. 17.6 Failure to insist upon strict compliance with any provision hereof shall not be deemed a waiver of such provision or other provision hereof. 17.7 This Agreement may not be modified except by Change Order or written Amendment executed by the parties hereto. Contractor acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity. 12 17.8 The invalidity or unenforceability of any provision hereof shall not affect the validity or enforceability of any other provision. 17.9 This Agreement and other Contract Documents supersede all previous agreement between Augusta and Contractor concerning the Work. 17.10 This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, and such counterparts shall together constitute and be one and the same agreement. IN WITNESS WHEREOF the parties hereto have executed this Agreement under seal this _____________________________ day of _________________________ 2020. Augusta, Georgia Witt O’Brien’s LLC By: ___________________________ By: _____________________________ Hardie Davis, Jr., Mayor As Its CEO (or CFO) ATTEST ATTEST By: _______________________________ By: _______________________________ Clerk of Commission As Its Secretary (or CFO) (Seal) A EXHIBIT “A” (Augusta Request For Proposal # 19-267) B EXHIBIT “B” (Contractor’s Submittal in Response to Augusta Request For Proposal # 19-267) C EXHIBIT “C” (Contractor’s Best & Final Cost Sheet) D EXHIBIT “D” (Release of Claims) Reference is made to the Disaster Monitoring Services Agreement, together with all Change Orders thereunder (“Agreement”) by and between the Undersigned ___________________ and Augusta, Georgia, dated __________________. In connection with the Agreement, Contractor warrants that there are no amounts owed by it or by any of its subcontractors, which could become the basis of a claim against the property described in the Agreement or any other property owned by Augusta, and that there exists no known liens, claims, demands or causes of action against the Contractor or its subcontractors or Augusta relating to the work. IN WITNESS WHEREOF, Contractor has executed this release this ____ day of __________, 20____. CONTRACTOR NAME: _________________________ BY: _________________________________________ ITS: _________________________________________ Request for Proposal Request for Proposals will be received at this office until Tuesday, September 24, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-267 Debris Monitoring & Financial Recovery Services – Fire Department/Emergency Management RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Proposal/Telephone Conference will be held on Monday, August 19, 2019 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, August 22, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 18, 25, August 1, 8, 2019 Metro Courier July 18, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal Thompson Consulting Svc. 1135 Townpark Ave., Suite 2101 Lake Mary, FL 32746 Yes 1111126 Yes Yes Yes Yes Yes Witt O’Brien's 1201 15th St. NW, Suite 600 Washington, DC 20005 Yes 369335 Yes Yes Yes Yes Yes GMC 1450 Greene St., Suite 505 Augusta, GA 30901 Yes 425070 Yes Yes Yes Yes Yes Rostan Solutions LLC 3433 Lithia Pinecrest Rd, Suite 287 Valrico, FL 33596 RFP Opening RFP Item #19-267 Debris Monitoring & Financial Recovery Services for Augusta, Georgia-Fire Department/Emergency Management RFP Date: Tuesday, September 24, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 57 Total Number Specifications Download (Demandstar): 11 Total Electronic Notifications (Demandstar): 37 Georgia Procurement Registry: 62 Mandatory Pre-Proposal/Telephone Conference Attendees: 6 Total packages submitted: 3 Total Noncompliant: 0 Page 1 of 1 Thompson Consulting Svc. 1135 Townpark Ave., Suite 2101 Lake Mary, FL 32746 Witt O’Brien's 1201 15th St. NW, Suite 600 Washington, DC 20005 GMC 1450 Greene St., Suite 505 Augusta, GA 30901 Thompson Consulting Svc. 1135 Townpark Ave., Suite 2101 Lake Mary, FL 32746 Witt O’Brien's 1201 15th St. NW, Suite 600 Washington, DC 20005 GMC 1450 Greene St., Suite 505 Augusta, GA 30901 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 3.3 4.8 2.8 65.0 95.0 55.0 3. Organization & Approach (0-5)15 4.3 4.8 2.8 63.8 71.3 41.3 4. Scope of Services: • Experience with the FEMA appeals process • Percentage of FEMA reimbursement achieved by other clients • Ability to provide services as described under the scope of work (0-5)30 3.9 4.8 2.3 116.3 142.5 67.5 5. Financial Stability (0-5)5 3.4 5.0 3.0 16.9 25.0 15.0 6. References (0-5)5 4.0 4.0 3.8 20.0 20.0 18.8 18.8 23.3 14.5 281.9 353.8 197.5 8. Presentation by Team (0-5)10 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 Lowest Fees 5 10 5 50 0 0 Second 5 6 5 0 30 0 Third 5 4 0 0 0 Forth 5 2 0 0 0 Fifth 5 1 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 0 50 30 0 23.8 28.3 14.5 331.9 383.8 197.5 Procurement DepartmentRepresentative:________Nancy Williams___________________________________ Procurement Department Completion Date: 10/18/19 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 10/18/19 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #19-267 Debris Monitoring & Financial Recovery Services for Augusta, Georgia-Fire Department/Emergency Management Evaluation Committee Meeting Date: Friday, October 18, 2019 @ 2:00 p.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores Public Safety Committee Meeting 1/28/2020 1:15 PM Motion to award RFP #19-267 Debris Monitoring & Financial Recovery Services to Witt O'Brien's LLC and to authorize execution of the Contract Documents. Department:Fire Presenter:Chris James Caption:Motion to award RFP #19-267 Debris Monitoring & Financial Recovery Services to Witt O'Brien's LLC and to authorize execution of the Contract Documents. Background:In the event of a large emergency, a contract for debris monitoring must be activated when a debris removal contract is activated. FEMA requires an impartial monitoring of debris removal operations. The monitoring company will monitor all trucks completing debris removal operations and provide financial recovery services to support Augusta, GA in applying for FEMA reimbursement. The contractor will work with Engineering Services, Environmental Services and Emergency Management. Analysis:A RFP was completed through Procurement. Witt O’Brien’s was the highest ranked bidder for the RFP. Financial Impact:The financial impact will be based on the emergency. Pricing is submitted by Witt O’Brien’s for all services to support debris removal monitoring and financial recovery services. Alternatives:None. Recommendation:To approve the motion to award RFP #19-267 Debris Monitoring & Financial Recovery Services to Witt O'Brien's LLC and to authorize execution of the Contract Documents. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 Pre-Event Agreement For Disaster Debris Removal Services THIS AGREEMENT is made as of this _____ day of _____, 2020 by and between Augusta, Georgia, a political subdivision of the State of Georgia (“Augusta”), with an office 535 Telfair Street, Augusta, GA 30901, and Ceres Environmental Services, Inc., a Foreign Corporation qualified to do business in the State of Georgia, with an office at 5590 Broadcast Court, Sarasota, FL 34240 (the “Contractor”). RECITALS: In the event Augusta suffers the full forces and effects of major storms and the resulting destruction brought about by such storms or manmade disasters; and The public health and safety of all citizens may be at serious risk without adequate debris removal services; and Immediate economic recovery of Augusta is a major concern and a primary priority, and It is in the public interest to provide for the expedient removal of storm debris within Augusta’s jurisdictional limits as well as for recovery technical assistance to its officials resulting from a future storm or manmade event; and Contractor has the experience, equipment, manpower, permits and license to perform all storm related debris services as described herein; and Augusta desires to engage the Contractor to provide Disaster Debris Removal Services to Augusta, and the Contractor desires to accept such engagement, upon and subject to the terms and conditions of this Agreement. The Contractor acting as an independent consultant is a consultant with extensive experience in providing disaster removal services and shall provide said services in a professional manner in accordance with the terms and conditions of this Agreement and the standards of care practiced by professionals performing similar services. NOW, THEREFORE, in consideration of the mutual covenants contained herein, Augusta and the Contractor hereby agree as follows; ARTICLE I ENGAGEMENT AND SCOPE 1.1 Augusta hereby engages the Contractor to provide Disaster Debris Removal Services to Augusta (the “Work”) in accordance with the Contract Documents (defined in Section 4.1 hereof). In the event of conflicting specifications for the Work, the Request for Proposal shall govern. The Contractor hereby accepts such engagement, upon the terms and conditions hereinafter set forth. 2 1.2 The Contractor shall provide, furnish and perform all necessary labor and services (including equipment and supplies) and provide and furnish all necessary supplies, materials and equipment required to complete the Work in accordance with the Contract Documents. The type and quantity of service will correspond to the specifications in the Contract Documents. 1.3 If the Contractor is of the opinion that any service requested of it hereunder is beyond the Scope of Work as provided in the Contract Documents, the Contractor shall promptly notify Augusta in writing of such opinion and the reasons for the same, with specific references to the Contract Documents. Augusta shall be the sole judge as to whether or not such services is in fact beyond the Scope of the Work. 1.4 No additional services beyond the Scope of this Work as provided in the Contract Documents shall be performed by the Contractor unless Augusta shall, in writing, have specifically directed such services to be performed, and a Change Order (hereafter defined) shall have been signed by Augusta and the Contractor. In the event of noncompliance with the foregoing, the Contractor shall neither have nor make any claim for additional compensation by reason of a claim for additional services. 1.5 The term “Change Order” as used herein is a written order to the Contractor, issued and signed by Augusta after execution of this Agreement, authorizing a change in the Work or an adjustment in the Contract Price (hereafter defined) or the Term (hereafter defined). Unless the Contractor requests a modification in such Change Order, the Contractor shall sign the Change Order and return a copy thereof to Augusta within (10) business days after it has received the same. The Contractor shall have ten (10) business days from its receipt of a Change Order within which to request a modification thereto. Failure of Contractor to respond to a Change Order within such ten (10) day period shall be deemed to signify Contractor’s acceptance of such Change Order as if the Contractor had signed the same without modification. If Contractor requests a modification of a Change Order, Augusta shall have ten (10) business days from receipt of such request to accept such modification in writing. If not so accepted, such request is deemed to be rejected. ARTICLE 2 TERM AND FORCE MAJEURE 2.1 The term of this Agreement shall commence on the date noted on page 1 hereof and shall continue for a period of three (3) years, subject to Augusta’s right to terminate this Agreement, if for any reason Augusta is dissatisfied with the Contractor’s performance. Termination rights shall be governed by Section 12 of this Agreement. Augusta may exercise the option to renew this contract at the end of the term for two additional one (1) year periods with all the same terms and conditions presented herein. 2.2 If the Contractor is delayed at any time in the progress of the Work by labor disputes, fire, adverse weather conditions not reasonably anticipated, unavoidable casualties, or any other causes beyond the Contractor’s control and without the fault or negligence of Contractor, the Contractor shall prepare and submit to Augusta within five (5) calendar days of the occurrence a written report of its assessment of the occurrence and any proposed amendment to the Term. The Contractor shall proceed with due diligence to alleviate any such delay and shall continue in the performance of its 3 obligations hereunder. Augusta may determine, in its sole discretion, after the receipt of such notice of delay from the Contractor, whether to terminate this Agreement in accordance with Article 12 hereof or extend the Term by Change Order from such time as Augusta may determine. ARTICLE 3 COMPENSATION AND METHOD OF PAYMENT 3.1 Augusta shall pay Contractor a fee for completion of the Work determined in accordance with the Contract Documents. The fee payable to the Contractor hereunder will not exceed an amount authorized by Augusta, unless Contractor requests and Augusta authorizes in writing an increased amount. 3.2 Contractor shall bear all its own operating costs and is responsible for all permits, license fees, and maintenance of its own trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services. 3.3 Contractor shall submit an invoice based on the satisfactory completion of each phase of the Work outlined in the Contractor’s Proposal provided. The review and acceptance of or notice of defects in the work performed will not exceed 30 days from receipt of said work. The invoice shall list the charges for each task or portion of the Work performed. Each such invoice shall also contain Contractor’s certification that the task or portion of the Work described in the invoice has been completed in accordance with the Contract Documents, that the amount of all items due to third parties has been paid, and that the amount of such invoice is due to the Contractor. Such invoice shall not contain any surcharge for amounts paid to third parties by Contractor. 3.4 Augusta shall pay the full amount of an invoice with forty-five (45) days after receipt of the invoice and accompanying financial report, prepared as described herein. If, however, Augusta objects to all or any portion of any invoice, Augusta shall so notify Contractor of the same, stating the reasons for the objection. Augusta shall be entitled to withhold payment of any amounts in dispute, but shall make payments on amounts not in dispute. The parties shall immediately make every effort to settle any disputed portions of the invoice. If Contractor does not make an effort to correct deficiencies, the amount deducted from the invoice will correspond to the amount of work improperly billed or negligently performed. 3.5 The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. ARTICLE 4 CONTRACT DOCUMENTS 4.1 The Contract Documents consist of this Agreement, Exhibit A – Augusta, Georgia’s Request for Proposal # 19-268, Exhibit B – Contractor’s Submittal in Response to Augusta, Georgia Request for Proposal # 19-268, Exhibit C – Contractor’s Best & Final Cost Sheet, Exhibit D - Contractor’s Letter to Augusta dated January 15, 2020, Exhibit E - Release of Claims (each exhibit being attached hereto and made a part hereof), all Amendments and all accepted Change Orders. The intent of the 4 Contract Documents is to include all items necessary for the proper execution and completion of the Work. The Contract Documents are complementary, and what is required by an one shall be deemed to be required by all; provided however, if there is any conflict between the terms of this Agreement and any of the other Contract Documents, the terms of this Agreement shall control, except as provided in Section 1.1 herein. ARTICLE 5 AUGUSTA’S RESPONSIBILITIES 5.1 Augusta shall direct its officers, agents and employees to render all reasonable assistance and provide available data to the Contractor in connection with its performance of the Work under this Agreement. The Contractor shall have the duty to make independent inquiry as to the correctness of such data. Augusta agrees to furnish to the Contractor copies of any previous reports, data and drawings, which may be available and are pertinent to the Work. All such data provided shall remain the property of Augusta and shall be returned to Augusta upon termination of this Agreement. ARTICLE 6 CONTRACTOR’S REPRESENTATIONS, WARRANTIES AND RESPONSIBILITIES 6.1 The Contractor represents and warrants to Augusta that is has the authority to enter into this Agreement and to perform the Work, and that it is licensed and authorized to conduct business in the State of Georgia. The Contractor further represents and warrants that all Work performed by it hereunder (a) will be in conformance with the terms of the Contract Documents; (b) will be performed in a skillful and workmanlike manner; (c) will be performed by the proper number of experience, skilled personnel, qualified by education or experience to perform their assigned tasks; and (d) will conform to the standard of care, skill and diligence according to the standards of the industry. 6.2 The Contractor shall at all times enforce strict discipline and good order among its employees and any subcontractors and shall not employ for the Work (i) any person, firm or corporation not skilled and licensed, if required, in the task assigned to him, or (ii) anyone who might endanger himself, others or the project. The Contactor shall be responsible to Augusta for the acts and omissions of its employees, agents, subcontractors and other persons performing any of the Work for the Contractor. Augusta reserves the absolute right to require the immediate removal of any such unskilled, untrained or unfit person, firm or corporation from participation in the Work. 6.3 The Contractor shall indemnify and hold Augusta harmless from any and all losses, damages, costs, penalties, expenses (including, but not limited to, reasonable investigation or legal expenses), liabilities, judgments, liens, suits, claims or demands arising out of any actual or threatened damage to property, including Augusta’s property, or injuries to or death of persons, including Augusta’s employees, caused by or resulting from Contractor’s (or its employees, agents, subcontractors or any other person performing any of the Work for the Contractor) acts or omissions or any breach or threatened breach of this Agreement by the Contractor (or its subcontractors or any other person performing any of the Work for the Contractor). 6.4 The Contractor shall guarantee all work performed under this Agreement against defective workmanship or materials, and shall replace all such defective work, materials or equipment 5 furnished by the Contractor, for a period of two years from the date of final acceptance of the work, unless a longer period is otherwise provided for within the contract documents. 6.5 The Contractor shall operate as an independent contractor and Augusta shall not be responsible for any of the Contractor’s acts or omissions. The Contractor shall not be treated as an employee with respect to the services performed hereunder for federal or state tax, unemployment or workers’ compensation purposes. The Contractor understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by Augusta of behalf of the Contractor or the employees of the Contractor. The Contractor further agrees that the Contractor is fully responsible for the payment of any and all taxes arising from the payment of monies under this Agreement. The Contractor shall not be treated as an employee with respect to the services performed hereunder for purposes of eligibility for, or participation in, any employee pension, health, or other fringe benefit plan of Augusta. Augusta shall not be liable to the Contractor for any expenses paid or incurred by the Contractor unless otherwise agreed in writing. The Contractor shall supply, at its sole expense all management supervision, labor, equipment, tools, materials, and supplies required to provide the contracted services unless otherwise agreed to in writing. The Contractor shall comply with all federal, state and local laws regarding business permits, certificates and licenses that may be required to carry out the services to be performed under this Agreement. The Contractor shall insure that all personnel engaged in work under this Agreement shall be fully qualified and shall be authorized under state and local law to perform the services under this Agreement. 6.6 The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Contractor for the purpose of securing business and that the Contractor has not received any non-Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. ARTICLE 7 SUBCONTRACTS 7.1 A subcontractor is a person or entity who provides services or performs Work for the Contractor or for a subcontractor of Contractor. The Contractor may utilize the services of subcontractors and shall be responsible for the acts or omissions of its subcontractors to the same extent Contractor is responsible for the acts and omissions of its own employees. Contractor shall not employ any subcontractor without the prior written consent of Augusta and shall obtain a written agreement with each subcontractor. As between Augusta and the Contractor the Contractor shall be responsible for the acts and omissions of its subcontractors and any portion of the Work performed by a subcontractor. Augusta may make reasonable requests for information and data concerning any and all subcontractors under this Agreement, and any other matter deemed by Augusta to be pertinent hereto, and the Contractor hereby agrees to submit such information and data promptly upon request. 6 7.2 In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. ARTICLE 8 PROTECTION OF PERSONS AND PROPERTY 8.1 Contractor agrees to advise fully all of its employees, subcontractors and others working for the Contractor concerning environmental, safety and health procedures required by applicable state and federal law, regulation or order or required by Augusta; and to take the steps necessary to assure that such procedures are complied with. ARTICLE 9 INSURANCE 9.1 The Contractor agrees at all times during the Term of this Agreement to maintain in full force and effect the following insurance coverage in at least the limits set forth in Section 9.2: Worker’s Compensation (including occupational disease in accordance with applicable statutory and regulatory requirements); Employer’s liability insurance (including coverage on all of Contractor’s employees engage in the performance of the Work); and Comprehensive General Liability insurance (including protective liability covering death or bodily injury and contractual liability). Before commencement of any of the Work hereunder, the Contractor agrees to furnish to Augusta, on an annual renewal basis, certificates of insurance or other evidence satisfactory to Augusta to the effect that such insurance has been procured and is in force. The certificates shall accurately reflect the required insurance coverages, including any and all limitations, exclusions and restrictions, and provide that in the event of cancellation or material change in a policy affecting the certificate holder, thirty (30) days prior written notice shall be given to Augusta. 9.2 For the purpose of this Agreement, Contractor shall carry the following types of insurance in at least the limits (which may be a combination of primary and excess coverage) specified below: COVERAGES LIMITS OF LIABILIY Worker’s Compensation Statutory General Liability, Including Bodily Injury $1,000,000 each Occurrence Property Damage and Contractual Liability 7 Automobile Liability, Including Bodily Injury $1,000,000 each Occurrence And Property Damage ARTICLE 10 PATENTS, PUBLICATIONS AND TRADE SECRETS 10.1 Contractor agrees that it will not at any time, either while engaged hereunder by Augusta or afterwards, make any outside use of, or disclose to any other person or organization, except as authorize in writing by Augusta, any information, whether patentable or not, regarding plans, programs, facilities, designs, processes, products, costs, equipment, operations or customers of Augusta which comes within the knowledge of Contractor in the performance of the Work hereunder. 10.2 In the event Contractor creates and desires to publish, produce or use for itself or others, any writings, drawings, photographs or computer software which relates to the business or activities of Augusta or which contains information received as a result of the Work performed for Augusta by Contractor, a draft manuscript or printout must be provide to Augusta by Contractor prior to publication, production or use. Under no circumstances will any publication, production or use by Contractor relating to the business or activities of Augusta or performance of the Work of the Contractor hereunder be allowed without prior written consent of Augusta. Contractor also agrees that any manuscript, article, book, pamphlet, advertisement, drawing, photograph or computer software produced for Augusta by the Contractor is to be deemed “work for hire” for which Augusta is entitled to all copyrights and other benefits thereunder. ARTICLE 11 CONFIDENTIAL INFORMATION 11.1 Contractor recognizes and acknowledges that it will have access to certain confidential information of Augusta, and of authorities and other governmental entities affiliated with Augusta (“Affiliated Entities”), and that such information constitutes valuable, special and unique property of Augusta, and such other Affiliated Entities. Contractor will not, during or after the term of this Agreement, use or disclose any of such confidential information to any person, firm corporation, associated or other entity, except to authorized representatives of Augusta and Affiliated Entities, for any reason or purpose whatsoever, other than in furtherance of this Agreement. In the event of a breach or threatened breach by Contractor of the provisions of this Article 11, Augusta, and Affiliated Entities, shall be entitled to a temporary restraining order and/or a preliminary injunction restraining Contractor from using or disclosing, in whole or in part, such confidential information, and Contractor consents to the entry of such a temporary restraining order and/or preliminary injunction without the necessity of Augusta posting any bond in connection therewith, and agrees that it shall not assert any defenses to any petition filed by Augusta in a court of competent jurisdiction requesting such temporary restraining order and/or preliminary injunction, as the case may be. Nothing herein shall be construed as prohibiting Augusta, and Affiliated Entities, from pursuing any other remedies available to them for such breach or threatened breach, including the recovery of damages from Contractor. 8 11.2 The obligations of this Article 11 do not apply to information which: (a) is or becomes part of the public domain without the breach of any obligation of confidentiality owed to Augusta or the Affiliated Entities; or (b) is lawfully in the possession of Contractor at the time it was acquired hereunder without the breach of any obligation of confidentiality owed to Augusta or the Affiliated Entities; or (c) is required to be publicly disclosed under law. ARTICLE 12 TERMINATION 12.1 Augusta may, at any time, without prejudice to any other right or remedy, and upon giving the Contractor thirty (30) days written notice, terminate this Agreement. Upon completion of the Work, as accepted by Augusta, or upon receipt of the aforesaid notice of termination, Contractor shall deliver to Augusta all of the following: (a) All drawings, documents, reports and all other work relating in any way to any portion of the Work. All Work remains the property of Augusta and may not be used by the Contractor, except by written agreement of Augusta, on any other project or for any other person, firm, or corporation. Should Contractor refuse to deliver any work, Augusta is authorized to employ another firm to complete the contract at the expense of Contractor. (b) Executed Release of Claims, in the form of Exhibit “E” attached hereto, stating that all bills have been paid and no claims exist again Augusta. (c) Final itemized invoice for payment. Contractor shall be paid for services performed in accordance with the Contract Documents to the date of termination. 12.2 To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by Contractor under this agreement. ARTICLE 13 DELAYS AND DAMAGES 13.1 If the Contractor refuses or fails to prosecute the Work or any separable part thereof, with such diligence as will insure its completing within the time specified, or any extension thereof, or fails to complete said Work within such time Augusta may be written notice to the Contractor, terminate his right to proceed with the Work or such part of the Work as to which there has been delay. In such event, Augusta may take over the Work and prosecute the same to completion, by contractor or otherwise, and the Contractor and his sureties shall be liable to Augusta for any excess cost, loss of use of the project, or other damages associated with the delay, occasioned Augusta thereby. If the Contractor’s right to proceed is terminated, Augusta may take possession of and utilize in completing 9 the Work such materials, and plans, whether or not in final form. If Augusta does not terminate the right of the Contractor to proceed, the Contractor shall continue the Work, in which even the actual damages for the delay will be impossible to determine and in lieu thereof the Contractor shall pay to Augusta as fixed, agreed, and liquidated damages for each calendar day of delay until the Work is completed or accepted the amount as set forth in this section and the Contractor and his sureties shall be liable for the amount thereof provided. If the Contractor is delayed at any time in the progress of the Work by an act or neglect of Augusta or consultant hired by Augusta, or by an employee of either, or by any separate Contractor employed by Augusta, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in transportation, adverse weather conditions not reasonably anticipatable, unavoidable casualties, or any causes beyond the Contractor’s control, or by delay authorized by Augusta, or by any other cause which Augusta determines may justify the delay, then the time for completion shall be extended by change order for such reasonable time as Augusta may determine. Any claim for extension of time shall be made in writing by the Contractor to Augusta not more than ten days after the commencement of the delay; otherwise, it shall be waived. In the case of a continuing delay only one claim is necessary. The Contractor shall provide in its notice an explanation for the delay and the probable effect of the delay on the progress of the Work. Any extension of time to the Contractor pursuant to this paragraph of the contract shall be the sole remedy to Contractor for any such delay, suspension, interruption or effect thereof. 13.2 Contractor agrees to pay as liquidated damages to Augusta the sum of $1,000 for each consecutive calendar day after expiration of the Contract Completion Time, except for authorized extensions of time by Augusta. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented Contractor failures. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Contract as well as attorney fees if applicable. ARTICLE 14 UNAUTHORIZED ACTS 14.1 Contractor represents and warrants to Augusta that it will make no disbursement or other payment of any kind of character or take or authorize the taking of any other action which contravenes any statue or rule, regulation or other order of any jurisdiction, foreign or domestic. 14.2 Augusta may, from time to time, during the Term and thereafter, upon reasonable notice to Contractor, make an audit of all records of Contractor as they relate to the Work and any payments made by Augusta to Contractor under this Agreement for the same, and obtain copies of the same. 14.3 Contractor agrees to disclose honestly and fully all information and documentation in its possession concerning all transactions or events relating to or affecting Augusta or Affiliated Entities as and to the extent such information or documentation (i) was acquired or developed by Contractor during tis engagement under this Agreement, and (ii) is requested by Augusta or the authorized representative thereof; provided, that if the Contractor indicates that the information or documentation requested is 10 privileged, confidential or personally sensitive, appropriate steps will be taken to protect such privilege, confidentiality or privacy to the extent possible consistent with the ethical and legal obligations applicable to the Contractor, but such claims of privilege, confidentiality or sensitivity shall not diminish the unconditional obligation to disclose any such information or documentation to Augusta or its authorized representatives. 14.4 Contractor shall, at the request of Augusta, render a certificate or sworn affidavit to Augusta stating that Contractor has not violated any of the terms of the Article 14. ARTICLE 15 NOTICES 15.1 Any notice required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been given when hand delivered or deposited in the U. S. mail, certified or registered, return receipt requested, in a postage prepaid envelope addressed: To Augusta: Augusta Emergency Management Agency 3117 Deans Bridge Road’ Augusta, GA 30906 Attn: EMA Director With copy to: Augusta Law Department 535 Telfair Street, Building 3000 Augusta, GA 30901 Attn: General Counsel To Contractor: Ceres Environmental Services, Inc, 5590 Broadcast Court Sarasota, FL 34240 or to such other address(es) as either party shall designate by written notice to the other. ARTICLE 16 NONASSIGNMENT 16.1 Augusta has entered into this Agreement in order to receive the services of the Contractor. Subject to the provisions of Article 7 hereof, the Contractor will not make any assignment, by operation of law or otherwise, of all or any portion of the services required under this Agreement without first obtaining the written consent of Augusta. The rights and obligations of Augusta hereunder shall insure to the benefit of, and shall be binding upon, the successors and assigns of Augusta. 11 ARTICLE 17 MISCELLANEOUS 17.1 The terms and provisions of Article 6, entitled “Contractor’s Representations, Warranties and Responsibilities”, Article 8, entitled “Protection of Persons and Property”, Article 10, entitled “Patents, Publications and Trade Secretes”. Article 11, entitled “Confidential Information”, and Article 14, entitled “Unauthorized Acts”, shall survive the termination of this Agreement, howsoever brought about. 17.2 Contractor shall only take instructions from the person or persons who are authorized in writing by Augusta to give the same. 17.3 The Work shall be performed by Contractor in such a manner and at such times so as to not interfere or interrupt Augusta’s operations. 17.4 This Agreement does not and shall not be construed to create any partnership or agency whatsoever. 17.5 This Agreement shall be governed by the laws of Georgia. The Work and performance of same shall comply with all applicable city, county, state and federal codes, rules, regulations and orders, including but not limited to Executive Order 11246 regarding Equal Employment Opportunities, the Copeland Anti-Kickback Act, Sections 103 and 107 of the Contract Work Hours and Safety Standards Act, Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and Environmental Protection Act regulations. The parties consent to venue in the courts of Richmond County. This Agreement may be modified only in writing signed by the parties. 17.6 Failure to insist upon strict compliance with any provision hereof shall not be deemed a waiver of such provision or other provision hereof. 17.7 This Agreement may not be modified except by Change Order or written Amendment executed by the parties hereto. Contractor acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity. 12 17.8 The invalidity or unenforceability of any provision hereof shall not affect the validity or enforceability of any other provision. 17.9 This Agreement and other Contract Documents supersede all previous agreement between Augusta and Contractor concerning the Work. 17.10 This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, and such counterparts shall together constitute and be one and the same agreement. IN WITNESS WHEREOF the parties hereto have executed this Agreement under seal this _____________________________ day of _________________________ 2020. Augusta, Georgia Ceres Environmental Services, Inc. By: ___________________________ By: _____________________________ Hardie Davis, Jr., Mayor As Its President (or Vice President) ATTEST ATTEST By: _______________________________ By: _______________________________ Clerk of Commission As Its Secretary (or Vice President) (Seal) A EXHIBIT “A” (Augusta Request For Proposal # 19-268) B EXHIBIT “B” (Contractor’s Submittal in Response to Augusta Request For Proposal # 19-268) C EXHIBIT “C” (Contractor’s Best & Final Cost Sheet) D EXHIBIT “D” (Contractor’s Letter Dated January 15, 2020) E EXHIBIT “E” (Release of Claims) Reference is made to the Disaster Debris Removal Services Agreement, together with all Change Orders thereunder (“Agreement”) by and between the Undersigned ___________________ and Augusta, Georgia, dated __________________. In connection with the Agreement, Contractor warrants that there are no amounts owed by it or by any of its subcontractors, which could become the basis of a claim against the property described in the Agreement or any other property owned by Augusta, and that there exists no known liens, claims, demands or causes of action against the Contractor or its subcontractors or Augusta relating to the work. IN WITNESS WHEREOF, Contractor has executed this release this ____ day of __________, 20____. CONTRACTOR NAME: _________________________ BY: _________________________________________ ITS: _________________________________________ Request for Proposal Request for Proposals will be received at this office until Tuesday, September 24, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-268 Debris Removal Services – Fire Department/Emergency Management RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Proposal/Telephone Conference will be held on Thursday, August 15, 2019 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 20, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 18, 25, August 1, 8, 2019 Metro Courier July 18, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendums 1-3 SAVE Form Original 7 Copies Fee Proposal Ceres Environmental 6968 Professional Pkwy E Sarasota, FL 34240 Yes 69082 Yes Yes Yes Yes Yes DRC Emergency Services 110 Veterans Blvd. Suite 515 Metairie, LA 70005 Yes 99249 Yes Yes Yes Yes Yes Crowder Gulf 5435 Business Pkwy Theodore, AL 36582 Yes 312220 Yes Yes Yes Yes Yes Southern Disaster Recovery 109 White Oak Rd. Greenville, SC 29609 Yes 559716 Yes Yes Yes Yes Yes Custom Tree Care 6021 SQ 29th PMB #130 Topeka, KS 66614 Yes 588603 Yes Yes Yes Yes Yes D & J Enterprise Inc., 3495 Lee Road 10, Auburn, AL 36832 Yes 1370678 Yes Yes Yes Yes Yes Ashbritt 565 East Hillsboro Blvd., Deerfield Beach, FL 33441 Yes 143125 Yes Yes Yes Yes Yes J.B. Coxwell Contracting 6741 Lloyd Rd. West Jacksonville, FL 32254 Yes 69858 Yes Yes Yes Yes Yes Bergeron Land Development 19612 SW 69TH Place Fort Lauderdale, FL 33332 Yes 495059 Yes Yes Yes Yes Yes Big Dog Stump & Tree 3424 Dunnington PL Augusta, GA 30909 Non- Compliant No Bus Lic 443850 Yes Yes Yes Yes Yes Arbor Equity Inc 713 Dixie Rd. Convington, GA 30014 Yes 464808 Yes Yes Yes Yes Yes RFP Opening RFP Item #19-268 Debris Removal Services for Augusta, Georgia-Fire Department/Emergency Management RFP Date: Tuesday, September 24, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 57 Total Number Specifications Download (Demandstar): 15 Total Electronic Notifications (Demandstar): 154 Georgia Procurement Registry: 460 Mandatory Pre-Proposal/Telephone Conference Attendees: 20 Total packages submitted: 11 Total Noncompliant: 1 Page 1 of 1 Ceres Environmental 6968 Professional Pkwy E Sarasota, FL 34240 Crowder Gulf 5435 Business Pkwy Theodore, AL 36582 Southern Disaster Recovery 109 White Oak Rd. Greenville, SC 29609 Custom Tree Care 6021 SQ 29th PMB #130 Topeka, KS 66614 D & J Enterprise Inc., 3495 Lee Road 10, Auburn, AL 36832 Ashbritt 565 East Hillsboro Blvd., Deerfield Beach, FL 33441 J.B. Coxwell Contracting 6741 Lloyd Rd. West Jacksonville, FL 32254 Bergeron Land Development 19612 SW 69TH Place Fort Lauderdale, FL 33332 Arbor Equity Inc 713 Dixie Rd. Convington, GA 30014 DRC Emergency Services 110 Veterans Blvd. Suite 515 Metairie, LA 70005 Big Dog Stump & Tree 3424 Dunnington PL Augusta, GA 30909 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS FAIL 2. Qualifications & Experience (0-5)20 5.0 5.0 3.7 2.5 5.0 4.1 4.4 4.6 2.8 4.6 3. Organization & Approach (0-5)15 4.6 4.6 4.5 2.6 4.6 4.8 4.1 4.6 2.4 4.8 4. Scope of Services: • Experience with the FEMA appeals process • Percentage of FEMA reimbursement achieved by other clients • Ability to provide services as described under the scope of work (0-5)30 5.0 4.7 4.2 2.6 4.5 4.3 4.2 3.8 2.2 3.2 5. Financial Stability (0-5)5 5.0 3.2 4.6 2.8 5.0 4.6 2.8 3.0 0.8 4.7 6. References (0-5)5 5.0 5.0 5.0 2.0 5.0 4.7 4.6 5.0 4.8 2.6 24.55 22.5 22 12.5 24.1 22.5 20.1 21 13 19.9 8. Presentation by Team (0-5)10 4.4 3.4 2.4 3.9 9 Q&A Response to Panel Questions (0-5)5 4.6 3.8 2.9 3.8 Lowest Fees 5 10 5 Second 5 6 5 Third 5 4 5 Forth 5 2 5 Fifth 5 1 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 13.9 12.2 0 0 10.2 12.65 0 0 0 0 38.45 34.7 22 12.5 34.3 35.15 20.1 21 13 19.9 Evaluation Sheet - RFP Item #19-268 Debris Removal Services Page 1 of 2 for Augusta, Georgia-Fire Department/Emergency Management RFP Evaluation Meeting: Thursday, November 7, 2019 @ 3:00 p.m. Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5) Procurement DepartmentRepresentative:________Nancy Williams___________________________________ Procurement Department Completion Date: 12/19/19 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Evaluator: Cumulative Date: 12/19/19 Vendors Ceres Environmental 6968 Professional Pkwy E Sarasota, FL 34240 Crowder Gulf 5435 Business Pkwy Theodore, AL 36582 Southern Disaster Recovery 109 White Oak Rd. Greenville, SC 29609 Custom Tree Care 6021 SQ 29th PMB #130 Topeka, KS 66614 D & J Enterprise Inc., 3495 Lee Road 10, Auburn, AL 36832 Ashbritt 565 East Hillsboro Blvd., Deerfield Beach, FL 33441 J.B. Coxwell Contracting 6741 Lloyd Rd. West Jacksonville, FL 32254 Bergeron Land Development 19612 SW 69TH Place Fort Lauderdale, FL 33332 Arbor Equity Inc 713 Dixie Rd. Convington, GA 30014 DRC Emergency Services 110 Veterans Blvd. Suite 515 Metairie, LA 70005 Big Dog Stump & Tree 3424 Dunnington PL Augusta, GA 30909 Phase 1 Evaluation Criteria 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS FAIL 2. Qualifications & Experience 100.0 100.0 74.0 50.0 100.0 82.0 88.0 92.0 56.0 92.0 3. Organization & Approach 69.0 69.0 67.5 39.0 69.0 72.0 61.5 69.0 36.0 72.0 4. Scope of Services: • Experience with the FEMA appeals process • Percentage of FEMA reimbursement achieved by other clients • Ability to provide services as described under the scope of work 148.5 141.0 126.0 78.0 135.0 129.0 126.0 114.0 66.0 96.0 5. Financial Stability 25.0 16.0 23.0 14.0 25.0 23.0 14.0 15.0 4.0 23.5 6. References 25.0 25.0 25.0 10.0 25.0 23.5 23.0 25.0 24.0 13.0 Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375)367.5 351.0 315.5 191.0 354.0 329.5 312.5 315.0 186.0 296.5 8. Presentation by Team 43.5 34 0 0 23.5 38.5 0 0 0 0 9 Q&A Response to Panel Questions 22.75 19 0 0 14.25 19 0 0 0 0 Lowest Fees 0 50 0 0 0 0 0 0 0 0 Second 30 0 0 0 0 0 0 0 0 0 Third 0 0 0 0 20 0 0 0 0 0 Forth 0 0 0 0 0 10 0 0 0 0 Fifth 0 0 0 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 96.25 103 0 0 57.75 67.5 0 0 0 0 Total Cumulative Score (Maximum point is 500)463.75 454 315.5 191 411.75 397 312.5 315 186 296.5 Evaluation Sheet - RFP Item #19-268 Debris Removal Services Page 2 of 2 for Augusta, Georgia-Fire Department/Emergency Management RFP Evaluation Meeting: Thursday, November 7, 2019 @ 3:00 p.m. Internal Use Only Evaluator: Cumulative Date: 12/19/19 Weighted Scores Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Procurement DepartmentRepresentative:______Nancy Williams_____________________________________ Procurement Department Completion Date: 12/19/19 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 10. Cost/Fee Proposal Consideration Public Safety Committee Meeting 1/28/2020 1:15 PM Motion to award RFP #19-268 Debris Removal Services to Ceres Environmental Services, Inc. and to authorize execution of the Contract Documents. Department:Fire Presenter:Chris James Caption:Motion to award RFP #19-268 Debris Removal Services to Ceres Environmental Services, Inc. and to authorize execution of the Contract Documents. Background:In the event of a large emergency, a contract for debris removal may be activated to enable the community to recover quickly. The contractor will work with Engineering Services, Environmental Services and Emergency Management. Analysis:A RFP was completed through Procurement. Ceres was the highest ranked bidder for the RFP. Financial Impact:The financial impact will be based on the emergency. Pricing is submitted by Ceres for a cost per cubic yard removed. Alternatives:None. Recommendation:To approve the motion to approve the award of RFP #19-268 Debris Removal Services to Ceres Environmental Services, Inc. and to authorize execution of the Contract Documents. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 1/28/2020 1:15 PM Motion to waive the hiring procedures of Section 800.011 of the Personnel Policies and Procedures Manual for the testing and recruitment of high schools seniors in the Richmond County School System. Department:Fire Presenter:Chris James Caption:Motion to waive the hiring procedures of Section 800.011 of the Personnel Policies and Procedures Manual for the testing and recruitment of high schools seniors in the Richmond County School System. Background:Understanding that college is not the intended path for every student and that the Augusta Fire Department provides stable employment at a good wage, the Augusta Fire Department and the Richmond County Board of Education have collaborated on a project to allow high school seniors to take the Augusta Fire Department entrance exam while they are still in school and, if they pass, begin training, preparing, and performing for the agility test (CPAT) and acrophobia test prior to graduation so that they would be eligible for employment with the Augusta Fire Department as a Firefighter I as soon as they graduate and turn 18 (much like the military’s delayed entry program). Section 800.011 of the PPPM sets forth the recruitment procedures for the position of Firefighter I and has the steps as follows: application, entrance exam, background check and pre- employment screening, CPAT, acrophobia test, interview, candidate list, eligibility list, applicant referral list, conditional offer of employment, drug screening, post-offer/pre-employment medical examination, employment, and certification. However, Section 800.011 requires that an individual be at least 18 years of age and have a high school diploma or equivalent prior to being able to apply for the position, which is the first step in the current process and eliminates the possibility of this project. We are requesting that the order of the steps be waived and revised to allow high school seniors in the Richmond County School System to take the Augusta Fire Department entrance exam while they are still in school and, if they pass, begin training, preparing, and performing for the agility test (CPAT) and acrophobia test prior to graduation. We are proposing that the hiring procedures be revised in the following manner for the recruitment of high school seniors in the Richmond County School System only: 1. Entrance Exam – All interested high school seniors in the Richmond County School System will be administered the entrance examination by the Richmond County School System. (The exam is a nationally validated examination). This exam is based on general knowledge, measuring numerous ability. A passing score is required to progress from the entrance exam to the agility test. The entrance examination will not be scored on the day of the test, notification will be sent to the applicants and the Richmond County Board of Education advising the results as either passing or failure. 2. Agility Test – Candidate Physical Ability Test (CPAT) – all high school seniors who successfully complete the entrance exam can progress to the CPAT. A CPAT video will be made available to all high school seniors on the Augusta website under Human Resources. High school seniors will be provided the opportunity to practice the CPAT for a minimum of eight (8) weeks prior to the test date. Upon arriving for this test, high school seniors (or their guardian, if under 18) must sign a waiver to participate in CPAT. With all forms submitted, the applicant is allowed to attempt the CPAT. High school seniors are notified of their status (pass/fail) in this segment of the process before they leave the drill yard. 3. Acrophobia Test – All high school seniors who successfully complete the entrance exam and agility test can progress to an acrophobia test. The high school senior (or their guardian, if under 18) must sign a fitness acknowledgement and certification that they possess the physical and mental attributes necessary to perform the tasks required to participate in this exam. This exercise tests for fear of heights and leg and hand coordination. The high school senior, with a life safety belt on, must climb the ladder to the top, without stopping and without placing both feet on the same rung at the same time, once at the top hook the safety snap ring around the second rung from the top of the ladder, lean back taking the slack out of the safety belt and clap the hands three (3) distinct and separate times over the head. Unhook the safety belt and descend the ladder to the bottom without stopping. MAXIMUM TIME - Five (5) Minutes. EQUIPMENT NEEDED - Applicant wears helmet, gloves and ladder belt. 4. Application – Once the high school seniors have passed the entrance exam, CPAT, and acrophobia test, have turned 18 years of age, and have graduated high school, they will need to complete an online employment application. 5. Background Check and Pre-Employment Screening – High schools seniors must consent to a background examination. High school seniors will be given a detailed background questionnaire packet at the entrance examination to be completed. The completed packet will be held and will not be processed until after the high school senior has applied for emplpoyment. 6. Interview – All high school seniors who have passed all the tests and submitted an application will be scheduled for a structured interview before a five (5) member diverse panel to include women and minorities of various ranks from the Fire Department. Human Resources and EEO will be present. 7. Candidate List – High school seniors who obtain passing status on the eligibility exam, normally a score of 70 or better, and pass all other requirements are then placed on an eligibility list by grouping. The grouping is based upon total points from the exam, and the candidate interview in the following categories - 1. Highly Qualified “HQ” (Top 20% to include ties) 2. Basic “BQ” (Middle 60 %) 3. Minimally Qualified “MQ” (Bottom 20% to include ties) 8. Referral List - Depending on the number of vacancies, a list of referred high school seniors will be forwarded to the Fire Department for hiring consideration. E.g., if the Fire Department has five vacancies, HR may refer the top 10 high school seniors in alphabetical order for selection. The high school seniors that are not selected will be returned to the eligibility list. The high school senior eligibility list will take priority over the normal eligibility list identified in Section 800.011 of the PPPM. 9. Conditional Offer of Employment - As the department needs to fill vacancies, high school seniors are scheduled from the eligibility list for a conditional offer of employment. The high school seniors are to be selected from the “HQ” list first. If there are less than (3) high school seniors on the “HQ” list, high school seniors can be considered from the “BQ” list. If there are less than (3) high school seniors on the “BQ” list, high school senior may be considered from the “MQ” list or the normal candidate list identified in Section 800.011 of the PPPM will be used or the position can be re-advertised. 10. Drug Test Screening - Within 24 hours of the conditional offer of employment, a drug-screening test must be conducted and provide negative results. 11. Post-Offer/Pre-Employment Medical Examination - Selected high school seniors will be scheduled for a complete Firefighter pre-employment medical examination. A trained physician experienced in Firefighter medical exams will conduct this exam. These exams are conducted to meet the NFPA 1582 standard. This standard can be read in detail at the following internet site, www.nfpa.org. 12. Employment - Firefighter must continue to meet the NFPA 1582 and NFPA 1001 standards and must successfully complete an annual physical and performance review. 13. Certification - Firefighter must receive the Basic EMT certification within 12 months of hire. Analysis:The minimal change in the recruitment process to allow high school seniors in the Richmond County School System to take the entrance examination, CPAT, and agility test prior to applying for employment allows these individuals to engage in this process and take substantial steps towards and rewarding and well-paid career while still in school. Additionally, this provides the Fire Department with a currently unutilized candidate pool to help address the shortage of entry level firefighters, which is being felt nationally. Financial Impact:Using this alternative recruitment and hiring procedures to fill currently vacant Firefighter I positions will minimize funds needed for overtime and save money Alternatives:Deny and maintain hiring in accordance with Section 800.011 of the PPPM only. Recommendation:To approve the waiving of the hiring procedures of Section 800.011 of the Personnel Policies and Procedures Manual for the testing and recruitment of high schools seniors in the Richmond County School System. Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Qualifications Request for Qualifications will be received at this office until Wednesday, July 24, 2019 @ 11:00 a.m. for furnishing: RFQ 19-251 Architectural Design Services – Training Center/EOC Building for the Augusta, GA – Fire Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Qualifications Conference will be held on Wednesday, July 10, 2019 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, July 11, 2019, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 13, 20, 27, July 4, 2019 Metro Courier June 13, 2019 OFFICIAL Page 1 of 1 VENDORS Attachment "B" E-Verify Number SAVE Form Addendum 1 Original 8 Copies Studio 3 Design Group 1617 Walton Way Augusta, GA 30904 Yes 194106 Yes Yes Yes Yes 2KM Architects 529 Greene Street Augusta, GA 30901 Yes 312290 Yes Yes Yes Yes Johnson Laschober & Associates 1296 Broad Street Augusta, GA 30901 Yes 226309 Yes Yes Yes Yes Rosenblum Coe Architects, Inc 1643 Means St Charleston, SC 29412 Yes 1432696 Yes Yes Yes Yes Dickinson & Associates 771 Broad St., Ste 200 Augusta, GA 30901 Yes 67757 Yes Yes Yes Yes Virgo Gambill Architects 3810 Oak Drive Augusta, GA 30907 Yes 184039 Yes Yes Yes Yes Chris Booker & Associates 670 Broad Street Augusta, GA 30901 GMC 1450 Greene St., Suite 515 Augusta, GA 30901 LS3P 205 1/2 King Street Charleston, SC 29401 Pond 621 Frontage Rd., Suite 320 Augusta, GA 30907 Hussey Gay Bell 2160 Satellite Blvd., Suite 250 Duluth, GA 30097 Wiley Wilson 5901 Peachtree Dunwo Bldg C1, Suite 515 Atlanta, GA 30328 RFQ Opening - RFQ Item #19-251Architectural Design Services-Training Center/EOC Building for the Augusta, GA – Fire DepartmentRFQ Due: Wednesday, July 24, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 10 Total Electronic Notifications (Demandstar): 129 Georgia Procurement Registry: 16 Mandatory Pre Qualifications Conference Attendees: 14 Total packages submitted: 6 Total Noncompliant: 0 Studio 3 Design Group 1617 Walton Way Augusta, GA 30904 2KM Architects 529 Greene Street Augusta, GA 30901 Johnson Laschober & Associates 1296 Broad Street Augusta, GA 30901 Rosenblum Coe Architects, Inc 1643 Means St Charleston, SC 29412 Dickinson & Associates 771 Broad St., Ste 200 Augusta, GA 30901 Virgo Gambill Architects 3810 Oak Drive Augusta, GA 30907 Studio 3 Design Group 1617 Walton Way Augusta, GA 30904 2KM Architects 529 Greene Street Augusta, GA 30901 Johnson Laschober & Associates 1296 Broad Street Augusta, GA 30901 Rosenblum Coe Architects, Inc 1643 Means St Charleston, SC 29412 Dickinson & Associates 771 Broad St., Ste 200 Augusta, GA 30901 Virgo Gambill Architects 3810 Oak Drive Augusta, GA 30907 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 3.3 3.5 4.8 5.0 3.3 3.3 65.0 70.0 95.0 100.0 65.0 65.0 3. Organization & Approach (0-5)15 3.3 4.0 4.3 4.3 3.3 3.3 48.8 60.0 63.8 63.8 48.8 48.8 4.Scope of Services • Firm’s understanding of work to be done • Quality and Conciseness of the Work Program and Master Schedule • Demonstrated success in prescribing the use of recovered materials and achieving waste reduction and energy efficiency in facility design. (0-5)20 3.3 2.5 5.0 4.8 2.3 3.0 65.0 50.0 100.0 95.0 45.0 60.0 5. Schedule of Work (0-5)10 4.3 2.8 4.8 3.3 3.8 3.8 42.5 27.5 47.5 32.5 37.5 37.5 6. Financial Stability (0-5)5 3.3 2.5 5.0 5.0 3.8 2.8 16.3 12.5 25.0 25.0 18.8 13.8 7. References (0-5)5 3.8 4.0 5.0 2.0 4.5 2.3 18.8 20.0 25.0 10.0 22.5 11.3 Within Richmond County 5 10 5 5 5 5 5 50.0 50.0 50.0 0.0 50.0 50.0 Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 0.0 Within Georgia 5 4 0.0 0.0 0.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0.0 0.0 0.0 10.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 26.0 24.3 33.8 29.3 25.8 23.3 306.3 290.0 406.3 336.3 287.5 286.3 9. Presentation by Team (0-5)10 0 0 0 0 0 0 10 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 0 0 0 0 0 0 0 0 0 26.0 24.3 33.8 29.3 25.8 23.3 306.3 290.0 406.3 336.3 287.5 286.3 Procurement DepartmentRepresentative:_________Nancy Williams________________________________ Procurement Department Completion Date: 8/22/19 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 8/22/19 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 8. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 35 - Maximum Weighted Total Possible 425) Phase 1 Evaluation Meeting - RFQ Item #19-251 Architectural Design Services-Training Center/EOC Building for the Augusta, GA – Fire Department RFQ Due: Thursday, August 22, 2019 @ 9:00 a.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores Public Safety Committee Meeting 1/28/2020 1:15 PM Vendor Award - RFQ 19-251 Architectural Design Services - Training Center/EOC Building Department:Fire Presenter: Caption:Motion to approve the award of RFQ Item #19-251 Architectural Design Services - Training Center/EOC Building to Johnson Laschober & Associates and authorize the Mayor to execute the appropriate documents. Background:The Augusta Fire Department, through the Augusta Procurement Department RFQ process, requested proposals for Architectural Design Services to build an Training Center/EOC. The Training Center/EOC will be located on the property directly adjacent to the Fire Administration Building located at 3117 Deans Bridge Rd. Analysis:After careful review and scoring of the proposals submitted to the Procurement Department in response to RFQ Item #19-251 Architectural Design Services - Training Center/EOC Building, Johnson, Laschober & Associates received the highest overall score. Financial Impact:Contractor compensation shall be a fixed rate of 6.5% of the total cost of the project, but shall not exceed $341,250 as compensation for the services, which have been authorized by Augusta and provided the work required by the contract is satisfactorily completed. Alternatives:None at this time. Recommendation:To approve the award RFQ Item #19-251 Architectural Design Services - Training Center/EOC Building to Johnson Laschober & Associates. and authorize the Mayor to execute the appropriate documents SPLOST VII 329034510-5212112-JL 217329505 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission