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Home My WebLink About2019-10-08 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 10/8/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Garrett, Vice Chairman; B. Williams and Sias, members. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on September 24, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett votes No. Motion Passes 3-1. Commissioner Brandon Garrett Commissioner Sammie Sias Passes 2. Update on Fire Station Construction funded by SPLOST 7 and motion to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriate documents. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Brandon Garrett Commissioner Sammie Sias No action is taken on this motion due to the passage of the substitute motion. Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Substitute motion to ask the Fire Chief to pursue all possible avenues to get all three fire stations constructed as scheduled and bring back a report at the Commission meeting. Mr. Garrett votes No. Motion Passes 3-1. Commissioner Sammie Sias Commissioner Dennis Williams Passes www.augustaga.gov Public Safety Committee Meeting 10/8/2019 1:20 PM Attendance 10/8/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting Commission Chamber - 912412019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Garrett, Vice Chairman; B. Williams and Sias, members. PUBLIC SAFETY 1. Motion to approve the allocation of funding for the Richmond County Item Sheriffs Office (RCSO) in the amount of $35,790.00 implement the Justice Action: Assistance Grant (JAG) Project Safe Neighborhood. Approved Motions Motion Type Approve Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 4-0. Made By Commissioner Bobby Williams Seconded By Commissioner Brandon Garrett Motion Result Passes Motion Result Passes 2.Approve Amendment to the Inmates Food Services Contract with Trinity Item Food Services Group, Inc. Action: Approved Motion Text Motion to approve. Motion Passes Made By Commissioner Sammie Sias Seconded By Commissioner Brandon Garrett 4_0. 3. Motion to approve the minutes of the Public Safety Committee held on Item September 10,2019. Action: Approved Motions Y:jt1" Motion Text Made By Seconded By Motion Type Result Motion to ^ aoDrove. Commissioner CommissionerApprove illrio., passes sammie Sias Brandon Garrett Passes 4-0. 4. Motion to approve award of the Professional Management of (RCCI's) Item Inmates' Food Services to Aramark Correctional Services, LLC effective Action: November 2019 subject to receipt of signed contract. RFP #19-220 Approved Motions Y:j*1" Morion Text Made By Seconded By Motion Type -'---- -J --------- -J Result Motion to. alDrove. Commissioner CommissionerApprove ilIiion pu.rm sammie sias Brandon Garrett Passes 4-0. www.augustaga.gov Public Safety Committee Meeting 10/8/2019 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on September 24, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Thursday, March 21, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-185 Construction of New Fire Station #3 and #20 for Augusta, GA – Fire Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $300.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, February 7, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Tuesday, March 5, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 7, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 7, 14, 21, 28, 2019 Metro Courier February 7, 2019 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1-4 SAVE Form Bid Bond Lump Sum Bid Price (Fire Station #20)Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 Alternate #6 Unit 1 Unit 2 Compliance Review 7% Goal R.W. ALLEN 1015 BROAD STREET AUGUSTA, GA 30901 Yes 1E+06 Yes Yes Yes $3,267,000.00 Add/ $45,600.00 Deduct/ $8,000.00 Add/ $18,000.00 Deduct/ $14,500.00 $0.00 Add/ $24,500.00 $54.00 $60.00 Yes CONTRACT MANAGEMENT, INC. 1829 KILLINGSWORTH AUGUSTA, GA 30904 KUHLKE CONSTRUCTION 3704 BENCHMARK DR. AUGUSTA, GA 30909 Yes 247102 Yes Yes Yes $3,485,000.00 Add/ $34,640.00 Deduct/ $67,200.00 Add/ $14,100.00 Deduct/ $96,700.00 Deduct/ $14,700 $0.00 $42.50 $37.50 Yes DABBS-WILLIAMS GC 319 S WALNUT ST STATESBORO GA 30459 BM&K CONSTRUCT. 2806 ROLLER MILL DR JEFFERSON, GA 30459 COPPER CONSTRUCT. 410 MCINTOSH ST. VIDALIA, GA 30474 Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 252 Total Electronic Notifications (Demandstar): 9 Mandatory Pre-Bid Attendees: 16 Total packages submitted: 2 Total Noncompliant: 0 Bid Opening Bid Item #19-185 Construction of New Fire Station #3 and #20 for Augusta, GA - Fire Department Bid Due Date: Thursday, May 30, 2019 @ 3:00 p.m. Page 1 of 1 Compliance Department Treza Edwards Compliance Director MEMORANDUM To: From: Date: Subject: Chris James, Fire Chief, Fire Department Geri Sams, Director, Procurement Department Treza Edwards, Director, Compliance Department June 20, 2019 Construction of New Fire Station #20 for the Augusta, Georgia Fire Department Bid Item # 19-185 0 This Bidder/Offeror IS eligible for award.□This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Kuhlke Construction & Associates, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Construction of New Fire Station #20 for Augusta, Georgia, Bid Item #19-185, is 7%. The bidder/offeror has committed to a minimum of 1.2% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706} 821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Treza Edwards Compliance Director MEMORANDUM To: From: Date: Subject: Chris James, Fire Chief, Fire Department Geri Sams, Director, Procurement Department Treza Edwards, Director, Compliance Department June 20, 2019 Construction of New Fire Station #20 for the Augusta, Georgia Fire Department Bid Item # 19-185 0 This Bidder/Offerer IS eligible for award.□This Bidder/Offerer IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offerer, R.W. Allen Construction, LLC. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Construction of New Fire Station #20 for Augusta, Georgia, Bid Item #19-185, is 7%. The bidder/offerer has committed to a minimum of 7.64% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706} 821-2406 Fax (706} 821-4228 WWW.AUGUSTAGA.GOV Public Safety Committee Meeting 10/8/2019 1:20 PM Update on Fire Station Construction funded by SPLOST 7 and motion to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriat Department:Fire Presenter:Chief James Caption:Update on Fire Station Construction funded by SPLOST 7 and motion to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriate documents. Background:As part of SPLOST 7 in 2015, $7.5 million was allocated for the construction of three fire stations (new #2, new #3, and creation of #20). The last fire station built prior to putting the SPLOST 7 construction package together was built for $2 million. In anticipation of some inflation in construction costs, $2.5 million per fire station was put into the SPLOST 7 construction package. However, as a result of the growth and construction boom in Augusta, construction prices have increased by 32% since the SPLOST 7 construction package was put together. Chief James will give a brief update on how the cost of inflation in construction prices has effected these projects. The Augusta Fire Department, through the Augusta Procurement Department bid process, requested bids for the construction of a new Fire Station #20. R.W. Allen was the lowest, responsive bidder for this project at $3,260,075. Analysis:The Augusta Fire Department recommends the award of Bid Item #19-185 to R.W. Allen for the construction of a new Fire Station #20. R.W. Allen was the lowest, responsive bidder in response to Bid Item #19-185. Financial Impact:The total construction price for the new Fire Station #20 is $3,260,075. These funds are available from SPLOST. Alternatives:None at this time. Recommendation:To receive as information an update regarding the construction of fire stations funded by SPLOST 7 and to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriate documents. Funds are Available in the Following Accounts: $3,260,075 available from SPLOST funds. 329034510 - 5413130 (JL 216329303) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission