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Home My WebLink About2019-08-13 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 8/13/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Garrett, Vice Chairman; B. Williams, member. Absent: Hon. Sias, member. PUBLIC SAFETY 1. Motion to approve Memorandum of Understanding (MOU) between Georgia Emergency Management and Homeland Security Agency and Augusta- Richmond County Emergency Management Agency for Grant Applications. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 2. Approve the replacement of infrastructure hardware and software. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 3. Motion to approve a change order to in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to Contract Management Inc. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 4. Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response vehicles. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 5. Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by Commissioner John Clarke) Item Action: Disapproved Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next Administrative Services Committee meeting. Motion Fails 1-2. Commissioner Bobby Williams Commissioner Brandon Garrett Fails 6. Motion to approve the minutes of the Public Safety Committee held on July 30, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes www.augustaga.gov Public Safety Committee Meeting 8/13/2019 1:05 PM Attendance 8/13/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 8/13/2019 1:05 PM Approval - MOU between Georgia Emergency Management and Homeland Security and Augusta- Richmond County EMA for Grant Applications Department:Fire Presenter: Caption:Motion to approve Memorandum of Understanding (MOU) between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Emergency Management Agency for Grant Applications. Background:Emergency Management Performance Grant is a grant provided through GEMHSA to support the implementation of the National Preparedness System by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. The purpose of the EMPG program is to provide Federal grants to states to assist state, local, territorial, and tribal governments in preparing for all hazards. The Augusta-Richmond County Government, the Augusta- Richmond County Emergency Management Agency (EMA), and it’s Director agree to meet the requirements specified in the Official Code of Georgia Annotated (Section 38-3-27) of the Georgia Emergency Management Act of 1981, as amended, the Federal Emergency Management Agency (FEMA) FY2017 Emergency Preparedness Grant (EMPG) Guidance, and those rules, regulations and guidelines dictated by the Director of GEMA/HS. This year GEMA/HS has implemented a new electronic system for grant applications. This MOU is required in order to gain and maintain access to the electronic application system. This grant is awarded on an annual basis. Analysis:This MOU is required in order to apply for grants that Augusta applies for and is awarded on an annual basis. This MOU is required in order to gain and maintain access to the new electronic system for grant applications implemented by GEMA/HS this year. Financial Impact:Failure to approve this MOU will result in Augusta not obtaining grant money that it receives annually and alternative funding would need to be found to continue programs. Alternatives:Deny and find alternate funding. Recommendation:To approve the motion to approve and apply. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission RoundTower RoundTower 5905 E. Galbraith Rd, 3rd Floor Cincinnati OH 45236 513-247-7900 Quote Date 07/26/2019 Quote #Q050512 Prepared For Augusta Richmond County Attn: Information Technology Department 535 Telfair St Bldg 2000 Augusta GA 30901 Expires 08/25/2019 Terms Unity Solution Customer Signature ______________________________________________ Subscription $ Component Breakdown Services $6,904.22 Support/Maintenance $38,287.06 Software $0.00 Hardware $140,462.08 Prepared By Wes Furchner wes.furchner@roundtower.com (704) 621-8208 Freight $235.60 Training $ Quantity 1 1 1 1 1 1 1 11 4 11 5 62 6 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Item MPC_USS4 PCM_D4_2 PS-PD-UXHFXDP D4122F D4SFP10I M-PS-HWE-004 D4BD6C25F D4-2SFXL-800 D4FC-2SFX-400 D4-2S10-1800 D4123F D4-VS07-12000 PS-PDAD-UXFRD IN D4SP-4X600-10K D4ODPEKIT D4SL10ICU 458-002-524 M-PS-SWE-004 APS_APPSYNC 458-001-425 M-PS-SWE-004 VIPR_SRM 458-002-628 M-PSM-SWE-005 RPT_E 458-001-586 M-PSM-SWE-004 Freight Description DELL EMC UNITY XT STORAGE (NEW SOLUTION) DELL EMC UNITY 380 PD FOR UNITY XT HF UNITY 2U 25X2.5 DAE FLD RCK UNITY CNA 4X10GBE OPT SFPS PROSUPPORT W/NBD-HARDWARE SUPPORT UNITY 380 DPE 25 X 2.5 DELL FLD RCK D4 800GB SAS FAST VP 25X2.5 SSD D4 400GB FAST CACHE 25X2.5 SSD D4 1.8TB 10K SAS 25X2.5 DRIVE UNITY 3U 15X3.5 DAE FLD RCK D4 12TB NLSAS 15X3.5 DRIVE PD ADDON, UNITY HF DAE D4 SYSPACK 4X600GB 10K SAS 25X2.5 UNITY 380 DPE INSTALL KIT UNITY 2X4 PORT IO 10GBASET UNITY HFA BASE SOFTWARE=IC PROSUPPORT W/NBD-SOFTWARE SUPPORT APPSYNC APPSYNC BSC FOR UNITY 300/380=IC PROSUPPORT W/NBD-SOFTWARE SUPPORT SRM STORAGE M&R FOR UNITYXT = IC PROSUPPORT W/MISSION CRITICAL-SOFTWARE RECOVERPOINT RP BASIC FOR UNITY 380/480/680/880=IC PROSUPPORT W/MISSION CRITICAL-SOFTWARE Freight Customer Unit Price 0.00 0.00 4,224.68 1,113.29 0.00 38,287.06 4,950.52 1,622.04 1,072.24 602.27 990.11 1,587.81 446.59 1,195.42 0.00 1,051.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 235.60 Customer Extended Price 0.00 0.00 4,224.68 1,113.29 0.00 38,287.06 4,950.52 17,842.44 4,288.96 6,624.97 4,950.55 98,444.22 2,679.54 1,195.42 0.00 1,051.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 235.60 Total $185,888.96 Pricing is valid for 30 days. Subject to RoundTower Terms and Conditions. Contract# GA Enterprise 99999-SPD0000139 0004 1283 Kennestone Circle Marietta, GA 30066 Send PO to: TSA.PO.ATL@tsa.com 404-387-6006 nadia.namdari@tsa.com Quote Date 7/29/2019 Quote #40326 Customer Kevin Luce City of Augusta 535 Telfair Street MUNICIPAL BUILDING l000 Augusta GA 30901 United States Ship To Kevin Luce City of Augusta 535 Telfair Street MUNICIPAL BUILDING l000 Augusta GA 30901 United States Expires 8/29/2019 Sales Rep Nadia Namdari Item BB916A BB945A HA113A1 HA113A1 5KK HA124A1 HA124A1 55Q H7J35A3 H7J35A3 699 H7J35A3 XDS R2B30AAE TSA Professional Services Quantity 2 2 1 2 1 1 1 2 2 24 1 Description HPE StoreOnce 5100 48TB Capacity Upg Kit HPE StoreOnce 5100 48TB Upg Kit LTU HPE Installation Service HPE StoreOnce Basic Installation SVC HPE Technical Installation Startup SVC HPE StoreOnce System startup SVC HPE 3Y Foundation Care 24x7 wDMR Service For HPE Internal Entitlement Purposes HPE StoreOnce 5100 48TB Upgrade Kit Supp Veeam Pub Avail Ent+ 3yr 24x7 E-LTU TSA Professional Services: 40 hours onsite or remote Each 15,348.84 0.38 0.00 424.42 0.00 2,223.66 0.00 0.00 3,314.09 2,448.03 8,000.00 Extended 30,697.68 0.76 0.00 848.84 0.00 2,223.66 0.00 0.00 6,628.18 58,752.72 8,000.00 Total $107,151.84 Quoted from HPE State Contract ID SWC90813-04A Augusta Richmond Unity XT 380 Index Page System Cabinet Layout 1 General Information 1 System Tier Information 1 Pool Configuration 2 Power Information 3 I/O Configuration 3 Software Suites 3 Additional Information 3 Cabinet 1 General Information Model Number Unity XT 380 Raw Capacity 704.86 TB Unit Count 19 U IOPS 25512 Block Size 8K Usable Capacity 553.06 TB Total Drive Count 92 Workload 80% Read - 20% Write Capacity Utilization NA Configuration Type New Solution System Tier Information Flash Count HS 800GB FLASH 3 10 1 Total 11 Usable Capacity 5.62 TB SAS Count HS 600GB 10K 4 0 1.8TB 10K 10 1 15 12.89 TB NL-SAS Count HS 12TB 7.2K 60 2 62 534.55 TB Page 1 Fast Cache Drive Type 400GB FLASH Count 4 Hot Spare Count 0 Form Factor 2.5 Total 4 Pool Configuration General Use Tier Form Factor Drive Type RAID Type Drive Count Usable Capacity IOPS FLASH 2.5 800GB FLASH 3 RAID 5 (4+1)10 5.62 TB 21875 SAS 2.5 1.8TB 10K RAID 5 (4+1)10 12.89 TB 937 NL-SAS 3.5 12TB 7.2K RAID 6 (10+2)60 534.55 TB 2700 Total 80 553.06 TB 25512 Page 2 Power Information Power Summary Power Consumption 1.89 kVA Region United States Input Voltage V~208 Phases Single Phase Site Circuit Breaker 30 Peak Inrush Current 225 A Environmental Operating Temp Below 26C Heat Dissipation 5300 Btu/Hr Sound Pressure 61 db Sound Power 7.2 bels Weight 767 lbs Dimensions 24 in Width x 39.4 in Depth x 75 in Height Clearance 42 in Front x 36 in Rear x 18 in Top Energy Cost Annual Energy Cost GHG Emissions 15.39 tonnes/yr Currency PUE 2 Emission Factor 1238.39 lb/MWh Local Utility Rate I/O Configuration Onboard CNA 10GbE Opt SFP Additional I/O - Slot 1 4 x 10GbE BaseT Software Suites Unity Hybrid Base Software • Unisphere Suite • File, Block, VVols • Snapshots • Encryption • Anti-virus • Native Replication • FAST Cache & FAST VP Additional Information System Drive Tier Performance System Drives Used For Data No Raw Percentage of Flash 2 % Operating System Version Unity 5.0 Date Created 24 Jul 2019 Midrange Sizer Version 8.4.2 Reserved NVMe Slots No Total Hot Spares 4 Page 3 Legal Disclaimer Dell EMC provides Midrange Sizer as a tool to help estimate, size and analyze storage capacity and IOPS requirements for Unity, SC Series and PowerVault array. Midrange Sizer is provided solely for estimating storage sizing. Results are based on ordering requirements and best practices of product capabilities and limitations. Midrange Sizer uses a set of sizing assumptions along with provided inputs which may cause results to vary greatly due to many specific factors such as the environment setup/infrastructure, use-case and workload. Midrange Sizer’s output is not a guarantee that a storage array will meet all actual data storage sizing requirements or any expected savings. Please carefully read all of the terms of this disclaimer. By viewing and utilizing Midrange Sizer, you acknowledge that you have read, understand and agree to this disclaimer. * TB/GB label represents capacity in base-2 i.e. 1TB = 1024*1024*1024*1024 bytes * True effective capacity and usable capacity are reported which is calculated after all spare space is accounted for. Page 4 Quote Date 7/31/2019 Expiration Date 10/29/2019 Quote Number 7302019-3 Cage Code: 674Q4 DUNS: 962751918 FEIN: 27-2586114 Quote Type: 535 Telfair Street 535 Telfair Street Attn: Kevin Luce Attn: Kevin Luce PREPARED BY PREPARED FOR PHONE #EMAIL ADDRESS SHIP TERMS Pankaj Sharma Kevin Luce (706) 821-1603 luce@augustaga.gov Best Way NET30 ITEM #PRODUCT DESCRIPTION QTY LIST PRICE UNIT PRICE TOTAL SERVICE DURATION DC Core switch with fiber channel N5K-C5672UP Nexus 5672UP 1RU, 32x10G SFP+, 16pxUP SFP+, 6x40G QSFP+ 2 37,702.51$ 18,851.26$ 37,702.51$ - CON-SSSNT-5672UP SOLN SUPP 8X5XNBD Nexus 5672UP 1RU, 32x10G SFP+, 16pxUP SFP+ 2 14,155.00$ 10,616.25$ 21,232.50$ 60 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 4 -$ -$ -$ - N5672-ACC-KIT Nexus 5672 Chassis Accessory Kit 2 -$ -$ -$ - N6KUK9-710N1.1B Nexus 5600/6000 Base OS Software Rel 7.1(0)N1(1b) 2 -$ -$ -$ - N56-BAS1K9 Nexus 5600 Series LAN Base License 2 -$ -$ -$ - N56-LAN1K9-P Limited Time Promotion for Nexus 5600 Series LAN Enterprise 2 10,000.00$ 5,000.00$ 10,000.00$ - N56-16P-SSK9 Nexus 5600 Series 16 Port Storage License 2 6,400.00$ 3,200.00$ 6,400.00$ - NXA-PAC-1100W-B Nexus 1100W Platinum PS, Port side intake airflow 4 -$ -$ -$ - N6K-C6001-FAN-B Nexus 6001 Fan for Port Side Intake (Back to Front) airflow 6 -$ -$ -$ - N1K-VLCPU-96-ESSTL Nexus 1000V Essential Edition Paper Delivery License Qty 96 2 -$ -$ -$ - SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter 2 100.00$ 50.00$ 100.00$ - QSFP-H40G-CU5M=40GBASE-CR4 Passive Copper Cable, 5m 2 375.00$ 187.50$ 375.00$ - QSFP-H40G-CU3M=40GBASE-CR4 Passive Copper Cable, 3m 1 250.00$ 125.00$ 125.00$ - DC Access FEX N2K-C2348TQ-E Nexus 2000, 10GT FEX; 48x1/10T; 6x40G QSFP 4 12,320.00$ 6,160.00$ 24,640.00$ - CON-SNT-C2348TQE SNTC-8X5XNBD Nexus 2000, 10GT FEX 4 -$ -$ -$ 60 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 8 -$ -$ -$ - N2200-PAC-400W-SN N2200-PAC-400W Power Supply - Service Specific 8 -$ -$ -$ - NXA-FAN-30CFM-F-SN Service Specific - Fan 12 -$ -$ -$ - N2348TQ-E-FA-BUN Standard airflow pack: N2K-C2348TQ-E, 2AC PS, 3 Fan 4 -$ -$ -$ - CON-SNT-48TQEFA SNTC-8X5XNBD Standard airflow pac 4 1,850.10$ 1,387.58$ 5,550.30$ 60 CVR-QSFP-SFP10G QSFP to SFP10G adapter 8 350.00$ 175.00$ 1,400.00$ - SFP-10G-SR-S=10GBASE-SR SFP Module, Enterprise-Class 16 700.00$ 350.00$ 5,600.00$ - Augusta Richmond County 44670 Cape Court, Suite 100 Phone: (888) 286-3896 Fax: (703) 802-0798 SHIP TOBILL TO Quote State of GA Contract Number: 99999-SPD-T20120501-0006 Ashburn, VA 20147 Augusta Richmond County Augusta, GA 30901 Augusta, GA 30901 Distribution switches - No 100G ports C9500-16X-A Catalyst 9500 16-port 10Gig switch, Advantage 14 16,535.01$ 8,267.51$ 115,745.07$ - CON-SSSNT-C95K16XA SOLN SUPP 8X5XNBD Catalyst 9500 16-por 14 6,795.75$ 5,096.81$ 71,355.38$ 60 C9500-NW-A C9500 Network Stack, Advantage 14 -$ -$ -$ - PWR-C4-950WAC-R 950W AC Config 4 Power Supply front to back cooling 14 -$ -$ -$ - PWR-C4-950WAC-R/2 950W AC Config 4 Power Supply front to back cooling 14 2,100.00$ 1,050.00$ 14,700.00$ - CAB-TA-NA North America AC Type A Power Cable 28 -$ -$ -$ - C9500-NM-BLANK Catalyst 9500 network module blank cover 14 -$ -$ -$ - S9500UK9-169 UNIVERSAL 14 -$ -$ -$ - C9500-DNA-16X-A C9500 DNA Advantage, Term licenses 14 -$ -$ -$ - C9500-DNA-L-A-5Y DNA Advantage 5 Year License 14 11,830.00$ 5,915.00$ 82,810.00$ 60 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 14 -$ -$ -$ - Distribution Switches with 100G uplink ports C9500-24Y4C-A Catalyst 9500 24x1/10/25G and 4-port 40/100G, Advantage 6 21,600.00$ 10,800.00$ 64,800.00$ - CON-SSSNT-C95024YA SOLN SUPP 8X5XNBD Catalyst 9500 24-port 25/100G only, Adva 6 10,670.00$ 8,002.50$ 48,015.00$ 60 C9500-NW-A C9500 Network Stack, Advantage 6 -$ -$ -$ - S9500UK9-169 UNIVERSAL 6 -$ -$ -$ - C9K-PWR-650WAC-R 650W AC Config 4 Power Supply front to back cooling 6 -$ -$ -$ - C9K-PWR-650WAC-R/2 650W AC Config 4 Power Supply front to back cooling 6 2,100.00$ 1,050.00$ 6,300.00$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 12 -$ -$ -$ - C9K-F1-SSD-BLANK Cisco pluggable SSD storage 6 -$ -$ -$ - C9500-DNA-24Y4C-A C9500 DNA Advantage, Term License 6 -$ -$ -$ - C9500-DNA-L-A-5Y DNA Advantage 5 Year License 6 11,830.00$ 5,915.00$ 35,490.00$ 60 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 6 -$ -$ -$ - SFP-H10GB-CU3M=10GBASE-CU SFP+ Cable 3 Meter 30 100.00$ 50.00$ 1,500.00$ - DNAC and 2 x Switches SDA-W-LABKIT Customer Lab Kit 1 -$ -$ -$ - DN2-HW-APL Cisco DNA Center Appliance (Gen 2) - 44 Core 1 66,505.50$ 33,252.75$ 33,252.75$ - CON-SSSNT-DN2HWPL SOLN SUPP 8X5XNBD DNA Center Appliance (Gen 2) 1 21,975.00$ 16,481.25$ 16,481.25$ 60 DNA-SW-1.2 Cisco DNA Center SW 1.2 1 -$ -$ -$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 2 -$ -$ -$ - SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter 2 75.00$ 37.50$ 75.00$ - DN2-CPU-6152 2.1 GHz 6152/140W 22C/30.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ - DN2-MR-X32G2RS-H 32GB DDR4-2666-MHz RDIMM/PC4-21300/dual rank/x4/1.2v 8 -$ -$ -$ - DN2-PCIE-ID10GF Intel X710-DA2 dual-port 10G SFP+ NIC 1 -$ -$ -$ - DN2-PSU1-770W Cisco UCS 770W AC Power Supply for Rack Server 2 -$ -$ -$ - DN2-SD-64G-S 64GB SD Card for UCS Servers 1 -$ -$ -$ - DN2-SD19TM1X-EV 1.9TB 2.5 inch Enterprise Value 6G SATA SSD 8 -$ -$ -$ - DN2-TPM2-002 Trusted Platform Module 2.0 for UCS servers 1 -$ -$ -$ - DN2-RAID-M5 Cisco 12G Modular RAID controller with 2GB cache 1 -$ -$ -$ - DN2-MSTOR-SD Mini Storage Carrier for SD (holds up to 2)1 -$ -$ -$ - DN2-SD480GM1X-EV 480 GB 2.5 inch Enterprise Value 6G SATA SSD 2 -$ -$ -$ - DN2-PCIE-IQ10GF Intel X710 quad-port 10G SFP+ NIC 1 -$ -$ -$ - C9300-24U-A Catalyst 9300 24-port UPOE, Network Advantage 2 4,833.75$ 2,416.88$ 4,833.75$ - CON-SSSNT-C93002UA SOLN SUPP 8X5XNBD Catalyst 9300 24-port UPOE, Network Adva 2 2,494.50$ 1,870.88$ 3,741.75$ 60 C9300-NW-A-24 C9300 Network Advantage, 24-port license 2 -$ -$ -$ - S9300UK9-166 CAT9300 Universal image 2 -$ -$ -$ - PWR-C1-1100WAC-P 1100W AC 80+ platinum Config 1 Power Supply 2 -$ -$ -$ - PWR-C1-1100WAC-P/2 1100W AC 80+ platinum Config 1 Secondary Power Supply 2 1,425.00$ 712.50$ 1,425.00$ - CAB-TA-NA North America AC Type A Power Cable 4 -$ -$ -$ - SSD-120G Cisco pluggable USB3.0 SSD storage 2 1,125.00$ 562.50$ 1,125.00$ - STACK-T1-50CM 50CM Type 1 Stacking Cable 2 75.00$ 37.50$ 75.00$ - CAB-SPWR-30CM Catalyst Stack Power Cable 30 CM 2 71.25$ 35.63$ 71.25$ - C1A1TCAT93001 DNA Premier Term, C9300 24-Port 2 -$ -$ -$ - C1A1TCAT93001-5Y DNA Premier Term C9300 24P 5Y-DNA, 25 ISE PLS, 25 SWATCH 2 3,247.50$ 1,623.75$ 3,247.50$ 60 C1-C9300-24-DNAA-T Cisco ONE C9300 DNA Advantage 24-Port Term licenses 2 -$ -$ -$ - C1-C9300-TRK-5Y Cisco ONE Subscription SKU 5Y 2 -$ -$ -$ 60 C1-ISE-BASE-T Cisco ONE ISE BASE License Term 50 -$ -$ -$ - C1-ISE-BASE-TRK-5Y Cisco ONE Subscription ISE BASE 5Y 50 -$ -$ -$ 60 C1-ISE-PLS-T Cisco ONE ISE PLUS License Term 50 -$ -$ -$ - C1-ISE-PLS-TRK-5Y Cisco ONE Subscription SKU ISE Plus 5Y 50 -$ -$ -$ 60 C1-SWATCH-T Cisco ONE StealthWatch License Term - 1 Flow License 50 -$ -$ -$ - C1-SWATCH-TRK-5Y Cisco ONE Subscription SWATCH SKU 5Y 50 -$ -$ -$ 60 C9300-NM-8X Catalyst 9300 8 x 10GE Network Module 2 1,912.50$ 956.25$ 1,912.50$ - NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 2 -$ -$ -$ - 40G SFP's QSFP-40G-LR4-S=QSFP 40GBASE-LR4 Trnscvr Mod, LC, 10km, Enterprise-Class 6 10,900.00$ 5,450.00$ 32,700.00$ - Voice Servers BE7M-M5-K9 Cisco Business Edition 7000M (M5) Appliance, Export Restr SW 2 30,915.00$ 15,457.50$ 30,915.00$ - CON-SNT-BE7MM5K9 SNTC-8X5XNBD Cisco Business Edition 7000M (M5) Applia 2 2,401.05$ 1,800.79$ 3,601.58$ 60 BE7K-PSU Cisco UCS 1050W AC Power Supply for Rack Server 4 -$ -$ -$ - BE7K-NIC1 Intel i350 Quad Port 1Gb Adapter 4 -$ -$ -$ - BE7K-PCIERISER Riser 1B incl 3 PCIe slots (x8, x8, x8); all slots from CPU1 2 -$ -$ -$ - BE7K-RAIDCTRLR Cisco 12G Modular RAID controller with 4GB cache 2 -$ -$ -$ - BE7K-DISK 300GB 12G SAS 10K RPM SFF HDD 28 -$ -$ -$ - R2XX-RAID5 Enable RAID 5 Setting 2 -$ -$ -$ - BE7K-RAM 16GB DDR4-2666-MHz RDIMM/PC4-21300/single rank/x4/1.2v 12 -$ -$ -$ - BE7K-CPU 2.6 GHz 6132/140W 14C/19.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ - VIRT-LIC-NONE Do not factory-load a virtualization software license 2 -$ -$ -$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 4 -$ -$ -$ - BE7H-M5-K9 Cisco Business Edition 7000H (M5) Appliance, Export Restr SW 1 51,495.00$ 25,747.50$ 25,747.50$ - CON-SNT-BE79M5KH SNTC-8X5XNBD Cisco Business Edition 7000H (M5) Applia 1 2,399.65$ 1,799.74$ 1,799.74$ 60 BE7K-PSU Cisco UCS 1050W AC Power Supply for Rack Server 2 -$ -$ -$ - BE7K-NIC1 Intel i350 Quad Port 1Gb Adapter 2 -$ -$ -$ - BE7K-PCIERISER Riser 1B incl 3 PCIe slots (x8, x8, x8); all slots from CPU1 1 -$ -$ -$ - BE7K-RAIDCTRLR Cisco 12G Modular RAID controller with 4GB cache 1 -$ -$ -$ - BE7K-DISK 300GB 12G SAS 10K RPM SFF HDD 24 -$ -$ -$ - R2XX-RAID5 Enable RAID 5 Setting 1 -$ -$ -$ - BE7K-RAM 16GB DDR4-2666-MHz RDIMM/PC4-21300/single rank/x4/1.2v 12 -$ -$ -$ - BE7K-CPU 2.6 GHz 6132/140W 14C/19.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ - VIRT-LIC-NONE Do not factory-load a virtualization software license 1 -$ -$ -$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 2 -$ -$ -$ - VMW-VSP-STD-5A= VMware vSphere 6 Standard (1 CPU), 5-yr, Support Required 4 1,658.33$ 829.17$ 3,316.66$ - CON-ISV1-VSXSTD5A VSphere Standard for 1 CPU; ANNUAL List 5-YR Reqd 4 1,800.00$ 1,350.00$ 5,400.00$ 60 UCS-VMW-TERMS Acceptance of Terms, Standalone VMW License for UCS Servers 4 -$ -$ -$ - Wireless MR45-HW Meraki MR45 Cloud Managed AP 150 1,449.00$ 536.13$ 80,419.50$ - LIC-ENT-5YR Meraki MR Enterprise License, 5YR 150 450.00$ 225.00$ 33,750.00$ 60 FW's MX68-HW Meraki MX68 Router/Security Appliance 48 995.00$ 497.50$ 23,880.00$ - LIC-MX68-SEC-5YR Meraki MX68 Advanced Security License and Support, 5YR 48 2,250.00$ 1,125.00$ 54,000.00$ 60 TRN-CLC-001 100 Training credit. Expires in 1 yr. Team Captain required 3 30,000.00$ -$ -$ DSI Professional Services DSI Professional Services Onsite Configuration, Installation, Migration, Day 2 support and Training by CCIE R&S and Datacenter Engineer and CCIE Voice Engineer 1 150,000.00$ Additional Comments or Special Instructions SUBTOTAL 1,065,611.48$ TAX RATE 0.000% TAX $0.00 S & H $0.00 OTHER $0.00 TOTAL $1,065,611.48 Wire Transfer Information:Remittance: JP Morgan Chase Bank, N.A.DISYS Solutions Inc (DSI) 4 New York Plaza, Floor 15, Mailcode: NY1-E050 44670 Cape Court, Suite 100 New York, NY 10004-2413 Ashburn, VA 20147 Routing/Transit #: 021000021 (NY) Lockbox Account #: 329381377 ACH Information:7/31/2019 Routing/Transit #: 021000021 (NY)Authorized by Date Pankaj Sharma If you have any questions regarding this quote, please contact Pankaj Sharma @ 571-707-3610 or Pankaj.Sharma@dsitech.com Augusta County Statement of Work Date: Wednesday, July 31, 2019 DSI Engineer: Vijay Yadav Client: Kevin Luce SOW Page 2 of 14 Contents 1) Document Control........................................................................................................................ 3 2) Introduction ................................................................................................................................ 4 3) Proprietary and Confidential ......................................................................................................... 4 4) Definitions ................................................................................................................................... 4 5) Scope of Work ............................................................................................................................. 5 6) Milestones ................................................................................................................................... 7 7) Project Management .................................................................................................................... 8 8) Deliverables ................................................................................................................................ 8 9) Client Responsibilities................................................................................................................... 8 10) DSI’s Responsibilities ................................................................................................................... 9 11) Assumptions ................................................................................................................................ 9 12) Out of Scope ............................................................................................................................... 9 13) Project Completion ...................................................................................................................... 9 14) Pricing ...................................................................................................................................... 10 15) Billing ....................................................................................................................................... 10 16) Change Order to Statement of Work ........................................................................................... 10 17) SOW Acceptance ....................................................................................................................... 10 Appendix A ....................................................................................................................................... 11 Appendix B ....................................................................................................................................... 12 Appendix C ....................................................................................................................................... 13 Appendix D ....................................................................................................................................... 14 SOW Page 3 of 14 1) Document Control Preparation Action Name Role / Function Date Prepared by Vijay Yadav Sr. Network Engineer 07-01-2019 Release Version Date Released Change Notice Pages Affected Remarks 1.0 07-01-2019 Initial Release All None Distribution List Approvals Name Organization Title DSI Engineering DSI N/A Augusta County GA NA NA Name Title Date Version Organization [Name] [Job Title] [mm/dd/yyyy] [Version #] [Organization] SOW Page 4 of 14 2) Introduction This Statement of Work (“SOW”) is entered into on 7/31/19 (the “Effective Date”) by and between Disys Solutions, Inc. (“DSI”), a Virginia corporation, located at 44670 Cape Court, Suite 100, Ashburn, Virginia 20147 and Augusta County (“Client”), located at 535 Telfair St Bldg. 2000 Augusta, GA 30901. System and product names described in this document are not always accompanied by their trademark symbols (™, ®). All other trademarks are the property of their respective owners. 3) Proprietary and Confidential This Statement of Work (SOW) includes data that shall not be disclosed outside of [Client] and shall not be duplicated, used, or disclosed - in whole or in part - for any purpose other than to evaluate this proposal or quotation. If, however, a contract is awarded to DISYS Solutions Inc. (DSI) as a result of, or in connection with, the submission of this data, the client shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Client’s right to use information contained in this data if it is obtained from another source without restriction. 4) Definitions · Deliverable: For the purposes of this SOW, the term ‘deliverable’ refers to one specific work product that is the outcome of the engagement. Collectively, deliverables are the product for which the price of this SOW is exchanged. Services or activities (work) will be performed as a part of this SOW in order to produce the deliverables (work product). · Documentation: The terms ‘document’ and ‘documentation’ as they relate to this SOW are intended to mean any notes, charts, graphs, diagrams, report outputs, network addresses, passwords, configuration logs, or any other discretionary information deemed by DSI to be relevant to this effort. Documentation is not intended to be, or considered to be, complete, comprehensive, or exhaustive as it relates to the overall Client network or information systems environment. Any documentation provided as a part of the execution of this SOW will be limited to systems, items, or topics specifically referenced in this SOW. · Knowledge Transfer: The term ‘knowledge transfer’, as it relates to this SOW, is intended to mean conversational discussions about various technical aspects of this effort. Knowledge transfer is not intended to be, expected to be, or considered to be complete, comprehensive, or exhaustive as it relates to the overall Client network or information systems environment. Additionally, knowledge transfer is not intended to replace the need for formal instruction or vendor-supplied training in the operation of any systems installed or configured as part of this SOW. · Training: Unless otherwise specifically stated in this SOW, DSI supplied training is not intended to convey any formal certification or credential and is provided on a ‘best effort’ basis as a courtesy to the Client. · Best Effort: The term ‘best effort’ as it relates to this SOW is intended to mean services provided by DSI to the Client with no express warrantee or guarantee implied. A particular outcome of best effort service is not guaranteed, but every effort will be made to ensure the best result possible within the time allowed and with the resources available. · IN SCOPE: The work described in the Activities section of this document, and effort toward the fulfillment and delivery of items described in the Deliverables section of this document are considered to be ‘IN SCOPE’ as they relate to this effort. The contents of the Assumptions sections of this document provide specific clarification of the scope. · OUT OF SCOPE: Any items, components, materials, efforts, objectives, tasks, or services not described in either the Activities or Deliverables section of this document are considered ‘OUT OF SCOPE’ as they relate to this effort. OUT OF SCOPE work will not be performed without written authorization by the Client via the project change control process described herein. · Testing, Validation, Verification: The terms ‘testing’, ‘validation’ and ‘verification’ refer to the process of comparing measurements and observations of specific information systems to Client provided expectations or criteria. The Client is responsible to confirm that tests, validation, or verification is successful. · Client: means entity who is authorized to receive or use the service or solution described in this SOW. · Normal Business Hours: are Monday-Friday, 8:00am to 5:00pm local time excluding state, local and national holidays. · Milestone: A specific goal, objective, or event pertaining to services described under the terms of this SOW. · Site Survey: An assessment by partner of the readiness of the client site for the implementation of the product as further defined below. · Staging: The assembly and software loading of product prior to Installation at client site. SOW Page 5 of 14 5) Scope of Work This section provides an overview of the implementation services that Disys Solutions Inc. (DSI) is pleased to offer to Augusta County who are planning to purchase the following Cisco products and services. Those products include the following: · 2 x Cisco Nexus N5K-C5672 Switches as DC core. · 4 x Cisco Nexus N2K-C2348TQ-E as the FEX switches. · 14 x Cisco Catalyst C9500-16-A · 6 x Cisco Catalyst C9500-24Y4C-A · Install and configure SDA-W-LABKIT · Installation of 3 x Cisco Business Edition 7000 Servers · Migration of Existing Unified Communication Applications to new BE7000 Servers · Testing and Handover Below are the tasks involved in DC Migration & Implementation of Core, Distribution Switches, and SDA Lab. Activity Duration Nexus 5672 Core Switches 55 Man Days Racking and hardware installation of New Nexus 9500 Core Switches Check critical components network modules, Fan, Power supply are working fine. Configure and makes sure that all the components are healthy and operable Upgrade the switch NX-OS code to the latest version. Install and check licenses if applicable. Racking and hardware installation of Four FEX Nexus 2k Switches Configure VPC between both core switches using 2 x 40G links for vPC peer Links and 1 x 10G link for peer keep alive. Verify Verifying the vPC Configuration and vPC Consistency Checks. Replicate all Data center layers 2 VLAN’s and layer 3 VLAN’s to new core switches. Replicate all other configuration in new core switches similar to old core, stripping the configurations which are not required and align with cisco best practices. Check Layer 3 routing between the different network segments i.e. interclan, WAN, internet etc. Test the connectivity To/From different segment of network. Configure for proper traffic flow, security, and other features using Cisco best practice Catalyst 9500 as Distribution Switches Racking and hardware installation. SOW Page 6 of 14 Activity Duration Check critical components like Supervisor, network modules, Fan, Power supply are working fine. Configure and makes sure that all the components are healthy and operable. Upgrade the switch IOS code to the latest version. Configure L2 and L3 VLAN Configure Routing as per requirement Configure for proper traffic flow, security, and other features using Cisco best practice Configure for proper traffic flow, security, and other features using Cisco best practice SDA Lab Kit with 2 x Switches Install DNA appliance into customer provided racks Racking and hardware installation of 2 x Catalyst 9300 Switches Upgrade the DNAC code to the latest version Install and check licenses if applicable. Add Devices in DNA appliance Below are the tasks involved in UC Upgrade and Migration Activity Duration Install, Rack and Configure 3 x Cisco Business Edition 7000 Servers 20 Man Days Upgrade to the latest version of ESXi Upgrade Cisco BE7000 drivers to the latest version Migrate applications from old UCS to the new BE7000 servers Upgrade CUCM (Pub, Sub1, and Sub2) to v12.5 Upgrade CUCN (Pub and Sub) to v12.5 Upgrade another CUCN (Pub) to v12.5 Upgrade CCX (Pub and Sub) to v12.0 Upgrade Quality Manager SOW Page 7 of 14 Activity Duration Provide Finesse training Migrate Applications from v10.x to 12.5 Testing Next Day Support and Project Closeout IMPORTANT: Below are the Phone Models which have been deprecated in version CUCM 12.5. These phones will not work with CUCM 12.5 anymore. · Cisco Unified IP Phone 7970G · Cisco Unified IP Phone 7971G-GE · Cisco Unified Wireless IP Phone 7921G · Cisco IP Phone 12 SP+ and related models · Cisco IP Phone 30 VIP and related models · Cisco Unified IP Phone 7902 · Cisco Unified IP Phone 7905 · Cisco Unified IP Phone 7910 · Cisco Unified IP Phone 7910SW · Cisco Unified IP Phone 7912 · Cisco Unified Wireless IP Phone 7920 · Cisco Unified IP Conference Station 7935 Customer should verify with any third party software application vendor if it supports Cisco Collaboration 12.5 6) Milestones # Milestone Task 1 Project Launch Workshop / Site Visit / Information Gathering 2 Low level Design and Configurations Development 3 OS upgrade/ Racking and Cabling / Configuration Deployment and Testing 4 Migration / Cutover / Testing 5 Day2 Support 6 As-Built Documentation SOW Page 8 of 14 7) Project Management A DSI Project Manager will schedule, coordinate and assist DSI personnel assigned to the project. The Project Manager will communicate regularly with Client personnel and be the single point of contact for Client personnel during the project. Some or all the following activities may be included in the project depending on duration and complexity. 1. Project kick off meeting/workshop a. Team introductions b. Project overview c. Initial schedules d. Document any follow ups 2. Initial project planning meeting a. Escalation contacts b. Identify proposed project schedule c. Identify estimated project completion date 3. Ongoing project meetings (for projects lasting more than two weeks) a. Current status b. Concerns c. Follow ups d. Identify any changes that may require a Change Order 4. Project Close out Meeting a. Project review b. Address any open issues 8) Deliverables Some or all of the listed documentation may be included as part of the delivered services. Bullet (a) and (b) are for assessments only. a. Services identified in Section (5) Scope of Work b. Final Presentation and review of findings and recommendations c. Final report documenting findings and recommendations d. Any additional supporting documentation as appropriate (1) As-Built network diagram (2) Addressing and passwords of devices (3) All pertinent configuration files (4) Brief explanation of configuration file parameters (5) Basic troubleshooting techniques and links to appropriate online administration guides 9) Client Responsibilities In the delivery of the service, the Client responsibilities will be to provide where applicable: a. Provide any supporting documentation such as building drawings/schematics/blueprints of Client site(s), network diagrams, configurations in electronic format; b. Provide remote Access to network(s) if necessary c. Provide any necessary escort personnel for DSI staff; d. Provide any necessary access, passwords, and visibility to all network devices configuration and security information e. Provide approval for digital photography f. Provide on-site access to all required areas and rooms, including secure and sensitive areas as necessary to perform the assessment g. Provide access to ladders, lifts and other available equipment, when required, for wireless network assessments h. Designate individuals as primary Project and engineering contacts SOW Page 9 of 14 i. Provide access to key knowledge personnel 10) DSI’s Responsibilities In the delivery of the service, DSI’s responsibilities will be to provide: a. Trained and certified personnel to perform the activities identified in the Scope of Work Section of this document. b. Provide any necessary tool(s) and related technologies essential to perform activities identified in the Scope of Work Section of this document. c. Maintain client confidentiality and information security 11) Assumptions Below is a list of assumptions related to the execution of the activities for this Statement of Work. Some assumption may vary depending on whether the activities are remote or on site. a. Access to Client systems as required as part of the scope of work b. Client Site(s) is accessible during project hours and there are no restrictions present to entering an area necessary for the Assessment c. DSI will be provided with necessary Client escort personnel to gain access to any necessary locations that may otherwise be inaccessible for security reasons d. Client will respond in a timely manner to requests for access to Client Site(s), device login, configuration and security information. Any delays may cause delays in the agreed to timeline e. Work will begin on an agreed schedule between the client, DSI PMO and DSI Sales. f. If there is a schedule delay not exclusively caused by DSI, or a change in scope or deliverables, there may be a mutually agreed to price increase g. Any changes to the design and equipment presented to the Client within this proposal and BOM will require a change order to the scope of work h. All Client systems that will interface with the solution provided as part of these services will have manufacturer support in place. Additional charges may result if DSI is required to trouble shoot unsupported systems. 12) Out of Scope Any services that are not specifically detailed herein are excluded from the Services to be provided under this SOW. 13) Project Completion This project will be considered complete when all expected deliverables have been received by Client, as acknowledged and agreed to by the parties through a Project Completion form, in accordance with the procedures set forth in this paragraph. At the completion of the project, DSI will provide the Client with a Project Completion form. The Client will have 7 calendar days from the date of receipt of the Project Completion form either (i) to accept it by signing and returning it to DSI, or (ii) to articulate its objections in writing to DSI. If the Client does not timely provide DSI with written acceptance or objection(s) within the Seven (7) calendar day period, the Client will be deemed to have ACCEPTED the project and all associated deliverables without any further action by either party. SOW Page 10 of 14 14) Pricing Below is pricing for the services and activities defined in this statement of work. Service Cost Engineering Services 150,000.00$ Total 150,000.00$ 15) Billing Client will be invoiced monthly for services to date. If the project is completed prior to the end of the month, the final invoice will be submitted as soon as the project effort is complete. If billing milestones are established as part of the project, it will supersede monthly invoicing. 16) Change Order to Statement of Work Requests by Client, which are outside the scope of this SOW are subject to a change order using the form in Appendix C. 17) SOW Acceptance As a duly authorized representative, I hereby acknowledge, accept and authorize this statement of work. Client (SIGNED) (DATE) (PRINT NAME) (TITLE) This SOW will not be considered valid for execution unless signed by autorized agent of Client. SOW Page 11 of 14 Appendix A PROJECT COMPLETION CERTIFICATE When the project is complete, DSI will request final acceptance of all services and deliverables from Client via the following project completion form: PROJECT COMPLETION FORM This document serves to confirm that the project has been completed and all of its deliverables have been met per the Statement of Work. 1. Project Name: 2. Client: Client Client Contact Title Address1 Address2 City, State, Zip Phone number Email Address 3. Project Number: DSI Internal Use 4. Phase(s) to be Billed: Specific phase(s) billed Summary of Deliverables: First Deliverable Second Deliverable Third Deliverable Additional DeliverablesS Note: Please provide total project hours 5. Acceptance PROJECT COMPLETION DELARATION: The Client project team has received and reviewed all expected deliverables of the project, accepts all the services provided, and considers the terms of the SOW fulfilled. Client authorizes DSI to invoice any outstanding balance for services rendered. Signature: Title: Date: SOW Page 12 of 14 Appendix B Satisfaction Survey To ensure we are providing service excellence please take a moment to fill out the survey below and return it to the DSI Project Manager assigned to the project. Overall, I am very satisfied with the way DSI performed this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the scheduling of this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the level of communication during this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the Project Management on this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the Engineering effort on this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am satisfied with the DSI account manager. Strongly agree Agree Neutral Disagree Strongly Disagree Compared to how you felt about DSI before this project, what is the likelihood of completing another project with DSI? Better, based on Performance About the same Worse, based on performance Based on your experience, how likely would you be to recommend DSI? Definitely will Probably will About the same Probably will not Definitely will not Additional comments: SOW Page 13 of 14 Appendix C PROJECT CHANGE ORDER Throughout the project it may be necessary to amend this scope of work or request approval for additional project related costs. Such requests will be submitted to Client via the following project change order. PROJECT CHANGE ORDER 1. Project Information 1. Project Name: 2. Account Manager: 3. Project Manager: 4. Client Sponsor: 5. Governing SOW: This change request shall serve as an extension of service SOW ‘Statement of Work for Storage Assessment executed between DSI and Client on [DATE]. 2. Change Request 2.1. Change Description Details of changes requested 2.2. Change Description: 2.3. Change Justification: 2.4. Change Impact 2.4.1. Effective Date: 2.4.2. Estimated Duration: 2.4.3. Estimated Cost: 3. Acceptance Client ACCEPTANCE OF PROPOSED CHANGE: The Client project team has reviewed and accepts the proposed change to the project scope and modification of the terms of the governing SOW. Signature: Title: Date: SOW Page 14 of 14 Appendix D Additional Supporting Information Public Safety Committee Meeting 8/13/2019 1:05 PM Approve the replacement of infrastructure hardware and software. Department:Information Technology Presenter:Tameka Allen, Director Caption:Approve the replacement of infrastructure hardware and software. Background:Information Technology is continuing its effort of making sure the City has the necessary technology infrastructure in place to meet the growing demands. Therefore, the following items are being asked for approval: Information Technology is upgrading the existing backup system with a new (Veeam) Infrastructure Management and Backup System. Veeam will provide the ability to restore data rapidly and prevent the possibility of extended downtime along with extensive virtual resource management. This purchase will be from TSA, off of HPE State Contract ID SWC90814-04A, in the amount of $107,151. Information Technology is creating a 534 TB storage area. This will become the ITCloud. In-house storage will be consolidated to provide faster IPOS to improve access speed. This purchase will be from RoundTower, off of State Contract # GA Enterprise 99999-SPD0000139 004, in the amount of $185,888. Additional software is necessary to facilitate these improvements. Six (6) 7JQ-00341 and four (4) 7NQ-00302 SQLSvrEntCore ALNG LicSAPk MVL 2Lic CorLic licenses will be purchased from Dell Marketing, LP, off of State Contract # GA ENterprise 99999-SPD0000060-006A, in the amount of $71,796. Necessary infrastructure replacement to keep all mission critical communications equipment up to date and provide additional bandwidth to support Augusta’s growing network needs. These upgrades will be purchased from DSI, off of State Contract # 99999-SPD-T20120501-006, in the estimated amount of $1,065,611. This will be a five (5) year capital lease. Pending approval, all lease information will be provided to Finance and Augusta’s Law Department for review. Analysis:In accordance to Information Technology’s Strategic Plan, these replacements and upgrades are necessary to continue the long term storage and protection of Augusta’s data. The advancement of technology innovation to benefit service delivery will also be achieved through the purchase of these products. The replacement of obsolete hardware and software will allow Information Technology to plan and improve business processes both internally and externally. The implementation of these new improved services will benefit all support staff and customers. Maintaining a reliable infrastructure, supporting and meeting the technology needs of customers and providing convenient access are several Strategic Goals that will be accomplished through these purchases. Financial Impact:The total capital cost for the replacement of infrastructure hardware and software is $364,835. The total cost for the year one (1) capital lease is approximately $208,000. Funds are available in the Information Technology budget. Alternatives:Continue using obsolete hardware and software that is currently in place. Recommendation:Approve replacement of infrastructure hardware and software. Funds are Available in the Following Accounts: Funds are available in the following accounts. Capital Purchase: SPLOST VI Network Assessment GL#328-01-2110 JL#2199255104 $250,000. IT Capital SQL 2016 Enterprise 272015410-5424210 $30,000. IT Capital Clerk of Court(Tyler) 272015410-5424220 $47,970. IT Capital Data Protector 272015410-5424220 $36,865. Capital Lease: The total capital lease cost for the replacement of infrastructure hardware and software is estimated to be $1,065,611. The year one (1) payment will be, approximately, $208,000. Funds are available in the following accounts. IT Capital Core Infrastructure 272015410-5424910 $200,000 IT Capital Data Protector 272015410-5424220 $8,000 REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 8/13/2019 1:05 PM Change Order Request - P362943 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4 Department:Fire Presenter: Caption:Motion to approve a change order to in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to Contract Management Inc. Background:Bid Item #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4 was awarded to Contract Management in October 2018. This project is a means to create a more direct access point for Fire Department personnel to enter and park fire apparatus without damaging the driveway/parking lot surface due to the weight of the vehicles. As part of the site preparation, Contract Management had CSRA Testing & Engineering Co. test the soil. CSRA Testing & Engineering reported at least three feet of soil needs to be removed and replaced with stabilizing stone or geogrid before construction of the new parking lot and driveway can begin. The quote for soil remediation at the Station 4 work site exceeds 50% of the original job cost of $60,981.30. A letter, dated May 14, 2019, was sent to Geri Sams of the Procurement Department explaining the issue and asking if the best course of action would be to request a change order or to bid the work out separately. The Procurement Department advised that it could not go out for bid separately and instructed the Fire Department to request a change order through Commission for soil remediation at Station 4 to complete this project. Analysis:Accepting the quote and approving the change order will get the project completed in a timely manner. Alternatively, putting the soil remediation out for bid separately or rebidding the project in its entirety will delay the completion of this project for several months but the Procurement Department advised since Contract Management was awarded the bid that these issues had to be addressed with a change order. Financial Impact:$30,922 - Funds are available in the Augusta Fire Department Fund Balance Alternatives:(1) Approve the change order request for $30,922 to P362943 (2) Bid out the additional work as a separate bid to obtain competitive pricing for soil remediation at Station 4 - Not Recommended by the Procurement Department (3) Pay Contract Management for work they have completed up to this point and rebid the entire project to include the cost of soil remediation to one bidder. Recommendation:approve Motion to approve a change order in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to Contract Management Inc. Funds are Available in the Following Accounts: $30,922 - Funds are available in the Augusta Fire Department Fund Balance REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 8/13/2019 1:05 PM Fire Department Fund Balance Transfer for EMTRAC Engineering Purchase for Fire Department Vehicles. Department:Fire Presenter: Caption:Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response vehicles. Background: The EMTRAC system will be purchased through the Engineering Department’s current contract and installed on all Fire Department first-response vehicles. Analysis:EMTRAC will give the Fire Department the ability to reduce response times and increase roadway safety. Financial Impact:Equipment and installation costs are estimated at 158,000. Funds are available in the Fire Department fund balance Alternatives:None Recommendation:Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response vehicles. Funds are Available in the Following Accounts: Equipment and installation costs are estimated at 158,000. Funds are available in the Fire Department fund balance REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA. ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of eaeh month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting_ Date of Meetings.-/J -n Date of Meeting _ Date of Meeting _ Date of Meeting _ Date of Meeting Contact Information for IndividuaVPresenter Making the Request: Name: ffi/ 'a 4 Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the A Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Please send this request form to the Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 following address: Telephone Number: Fax Number: E-MaiI Address: 706-821-1820 706-821-r838 nmorawski@au gustaga.gov Requests may be faxed, e-mailed or delivered in person and Office no later than 9:00 a.m. on the Thursday preceding meeting of the following week. A five-minute time limit will must be received in the Clerk's the Commission or Committee be allowed for presentations. Public Safety Committee Meeting 8/13/2019 1:05 PM Meeting Management System Department: Presenter:Commissioner John Clarke Caption:Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting Commission Chamber - 713012019 ATTENDANCE: Present: Hons. D. Williams, Chairman; Garrett, Vice Chairman; B. Williams and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAF'ETY 1. Motion to approve acceptance of a grant from the Juvenile Justice Incentive Item Grant Program Funding Committee in the amount of $467,621 effective July Action: 1,2019 for the Richmond County Juvenile Court Multi-systemic Therapy and Approved Aggression Replacement Training Programs. Motions Motion Motion Textr ype Motion to. aDDrove.APProve vtorio, Passes 4-0. Made By Commissioner Bobby Williams Seconded By Commissioner Brandon Garrett Motion Result Passes Motion Result Passes 2. Motion to approve the minutes of the Public Safety Committee held on July 9, Item2019. Action: Approved Motions Motion Motion Textr ype Motion to ^ aDDrove.APProve vtotion passes 4-0. Made By Commissioner Bobby Williams Seconded By Commissioner Brandon Garrett 3. Discuss status of the demolition of 401 Walton Wuy; progress with the ltem development of new juvenile court and training facility. (Requested by Action: Commissioner John Clarke - referred from July 9 Public Safety Approved Committee) Motions Y::*1"' Motion Text Made By seconded By MotionType ''---- -'t *-------- -r Result Motion to delete ^ this item from the Commissioner CommissionerApprove agenda. Bobby williams Brandon Garrett Passes Motion Passes 4-0. 4. Motion to approve a Second Amendment of the Contract with Pierce Item Manufacturing in reference to RFP 17-137 Emergency Apparatus/Fire Action: Pumper to Pierce to purchase three (3) Pierce Engines, and to authorize the Approved Mayor to execute the appropriate documents. Motions Motion r. Motion;------ Motion Text Made By Seconded By'l ype "---- -r Result Motion to ^ approve. Commissioner CommissionerApprove ruro,ion passes Sammie Sias Bobby Williams Passes 4-0. www.augustaqa.gov Public Safety Committee Meeting 8/13/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on July 30, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: