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HomeMy WebLinkAbout2019-05-14 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 5/14/2019 ATTENDANCE: Present: Hons. D. Williams, Chairman; Garrett, Vice Chairman; B. Williams and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the award and contract of RFP #19-163 - 911 Logging Recorder Project to Replay Systems, Inc. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes 2. Motion to approve 2 State Court Accountability Court grant contracts for treatment services provided for participants in the DUI and Veterans Court programs. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes 3. Motion to approve Augusta-Richmond County FY20 Capacity Agreement for state inmates being housed at the Richmond County Correctional Institution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes 4. Motion to approve the replacement of obsolete computer equipment (laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs) as well as the purchase of any required computer software upgrades. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes 5. Motion to approve the minutes of the Public Safety Committee held on April 30, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes www.augustaga.gov Public Safety Committee Meeting 5/14/2019 1:15 PM Attendance 5/14/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Tuesday, February 26, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-163 911 Logging Recorder Project For Augusta, GA – 911 Dispatch RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on Friday, February 8, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, February 12, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 17, 24, 31, February 7, 2019 Metro Courier January 17, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal EQUATURE 18311 W. 10 MILE RD SOUTHFIELD, MI 48075 YES 72760 YES YES YES YES YES REPLAY SYSTEMS 6555 NW 9TH AVE SUITE 105 FT. LAUDERDALE, FL 33309 YES 340789 YES YES YES YES YES MOTOROLA SOLUTIONS 1700 BELLE MEADE CT Suite 100 LAWRENCEVILLE, GA 30043 YES 63100 YES YES YES YES YES QUALITY RECORDING SOLUTIONS 780 KINGRIDGE DR ROSWELL, GA 30075 YES 332042 YES YES YES YES YES LOUDOUN COMMUNICATIONS 5680 STITCHER CT DOUGLASVILLE, GA 30134 RFP Item #19-163 911 Logging Recorder Project for Augusta, Georgia - 911 Dispatch RFP Date: Tuesday, February 26, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 10 Mandatory Pre-Proposal/Telephone Conference Attendees: 5 Total packages submitted: 4 Total Noncompliant: 0 Page 1 of 1 EQUATURE 18311 W. 10 MILE RD SOUTHFIELD, MI 48075 REPLAY SYSTEMS 6555 NW 9TH AVE SUITE 105 FT. LAUDERDALE, FL 33309 MOTOROLA SOLUTIONS 1700 BELLE MEADE CT Suite 100 LAWRENCEVILLE, GA 30043 QUALITY RECORDING SOLUTIONS 780 KINGRIDGE DR ROSWELL, GA 30075 EQUATURE 18311 W. 10 MILE RD SOUTHFIELD, MI 48075 REPLAY SYSTEMS 6555 NW 9TH AVE SUITE 105 FT. LAUDERDALE, FL 33309 MOTOROLA SOLUTIONS 1700 BELLE MEADE CT Suite 100 LAWRENCEVILLE, GA 30043 QUALITY RECORDING SOLUTIONS 780 KINGRIDGE DR ROSWELL, GA 30075 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS Failed 2. Qualifications & Experience (0-5)10 2.7 4.0 3.0 2.0 26.7 40.0 30.0 20.0 3. Organization & Approach (0-5)10 2.0 4.3 3.0 2.3 20.0 43.3 30.0 23.3 4.Scope of Services • Service and Support • Technical Compliance • Evidence that responder fully understands Augusta 911 Center project scope (0-5)30 2.0 4.7 3.0 2.0 60.0 140.0 90.0 60.0 5. Financial Stability (0-5)5 2.7 3.3 3.7 2.7 13.3 16.7 18.3 13.3 6. References (0-5)10 2.0 4.7 2.0 3.3 20.0 46.7 20.0 33.3 Within Richmond County 5 10 0 0 0 0 Within CSRA 5 6 0 0 0 0 Within Georgia 5 4 5 5 0 0 20 20 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0 10 0 0  All Others 5 1 5 5 0 0 0 11.3 21.0 14.7 12.3 145.0 296.7 208.3 170.0 8. Presentation by Team (0-5)10 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 Lowest Fees 5 10 5 50 0 0 0 Second 5 6 5 0 30 0 0 Third 5 4 5 0 0 0 20 Forth 5 2 5 0 0 10 0 Fifth 5 1 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 5 50 30 10 20 16.3 26.0 19.7 17.3 195.0 326.7 218.3 190.0 Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________ PA6:N34rocurement Department Completion Date: 3/18/19 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 3/18/19 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) . Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP #19-163 911 Logging Recorder Project for Augusta, Georgia - 911 Dispatch Evaluation Meeting: Monday, March 18, 2019 @ 3:00 p.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores Public Safety Committee Meeting 5/14/2019 1:15 PM 911 Logging Recorder Project Department:911 Emergency Services Presenter:Daniel R. Dunlap, 911 Director Caption:Motion to approve the award and contract of RFP #19-163 - 911 Logging Recorder Project to Replay Systems, Inc. Background:The Augusta 911 Communications Center is the primary public safety answering point for all telephone and public safety radio related communications as it relates to police, fire and medical operations. The ability to capture and retain voice and data for 911 calls, other emergency and non-emergency phone calls, and emergency radio communications for emergency service activities are essential in the daily operations of the 911 Center. The current recorder system was procured in 2008, and while server refresh and software updates have been performed since initial installation, the 911 Center needs a technology upgrade on this critical communications system. Analysis:The current logging recorder system is antiquated and does not meet the current technological needs of the 911 Center. The current system is on a single computer server platform, which has potential for recording capabilities to be interrupted without notice. The requested upgrade will be a redundant system with multiple computer servers, as well as functionality to meet Next- Generation 911 (NG911) capabilities. This includes the ability to capture and retain text messages to 911, screen capture of emergency dispatch phones and radio, as well as capabilities for picture and video platforms. The recording solution proposal also includes the vendor performing quality assurance review of emergency incidents, which is vital for feedback and coaching for staff and will assist the 911 Center in achieving accreditation goals. Financial Impact:Project total is $147,710.00 and includes 1 year warranty. In FY2020, an estimated cost of $87,000 for an Application Program Interface (API) for the recorder will be required to capture radio and data communications on the new 800mgz radio system. The interface purchase request will occur at a date closer to the full implementation of the new radio system. Alternatives:N/A Recommendation:Approve the department recommendation to upgrade the 911 recording platform and award the bid and contract to Replay Systems, Inc. Funds are Available in the Following Accounts: This purchase would utilize available 911 fund balance and is an allowable expense of 911 fund balance fees as a capital improvement purchase. REVIEWED AND APPROVED BY: Procurement Finance Law Administrator Clerk of Commission Public Safety Committee Meeting 5/14/2019 1:15 PM Accountability Court Grant Contracts Department:Richmond County State Court Presenter:Crystal Page Caption:Motion to approve 2 State Court Accountability Court grant contracts for treatment services provided for participants in the DUI and Veterans Court programs. Background:State Court was awarded a SAMHSA grant to provide treatment services for DUI and Veterans Court participants for those who need Intensive treatment services. Analysis:n/a Financial Impact:Inpatient Services - $12,700 per year/per person Medical Assisted Treatment - $22,880 per year/per person Alternatives:None Recommendation:Approve Funds are Available in the Following Accounts: Contractors are paid 100% from the SAMHSA grant. org key: 220022641 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 1 fy20_LGL70_CountyCap.doc INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN GEORGIA DEPARTMENT OF CORRECTIONS AND AUGUSTA GEORGIA COUNTY CAPACITY THIS AGREEMENT is entered into the 1st day of July, 2019, by and between the GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia (“Department”), and AUGUSTA GEORGIA, a political subdivision of the State of Georgia (“County”), acting by and through its Board of County Commissioners, referred to individually as “Party” or together as “Parties.” WHEREAS, Department desires to contract with County for appropriate care and custody of certain offenders for which Department is responsible, (“State Offenders”); and County desires to provide appropriate care and custody of State Offenders at a correctional institution operated by County (“Services”). NOW, THEREFORE, in consideration of these premises and the mutual promises and agreements hereinafter set forth, the parties hereby agree as follows: 1. Care and Custody. County agrees to provide complete care and custody of up to 230 State Offenders daily, for the Term of this Agreement and in accordance with all applicable state and federal laws, rules, and regulations. Without limiting the generality of the foregoing, County specifically agrees that no State Offender labor shall benefit private persons or corporations. 2. Recording Offender Movement in SCRIBE. County agrees to record any and all movement of State Offenders transferred in and out of the County facility by entering the movement in Department’s SCRIBE system on the same day the movement occurs. Movements that are not entered in SCRIBE on the day the movement occurs will not show as an adjustment and result in an inaccurate daily count. County is solely responsible for implementing procedures to ensure that SCRIBE entries are made accurately and in a timely manner. County is responsible for verifying the State Offender count and all movements in and out of the County facility in SCRIBE on a daily basis to ensure that the count is accurate. County understands that the count reflected in SCRIBE is the official count for purposes of calculating payment under this Agreement. Late documentation, lack of documentation, or inaccurate documentation may result in delayed payment or non- payment under this Agreement. County agrees to grant Department access to County’s records, documentation procedure, and personnel for purposes of auditing SCRIBE entries and verifying State Offender count at any time upon Department’s request. 2 fy20_LGL70_CountyCap.doc 3. Notification of Medical Treatment. County shall notify Department of any State Offender that the County transfers to a hospital for treatment that will require an overnight stay or for whom treatment is likely to cost in excess of One Thousand Dollars ($1,000.00). Said notification shall be provided via telephone contact within Twenty-Four (24) hours of offender being admitted for treatment on an outpatient or inpatient basis. County shall notify Department pursuant to this paragraph by calling the Department’s “On Call Utilization Management Nurse” at 404-863-3079 at any time of day or night. 4. Employee or Offender Misconduct. The County agrees that it will notify the Department within ten (10) business days after terminating an employee of the County correctional institution for misconduct or of the resignation of any employee in connection with an allegation or investigation of misconduct. The County further agrees that it will notify the Department within ten (10) business days if it, one of its employees, or any other law enforcement officer secures a criminal warrant for the arrest or otherwise pursues the prosecution of an offender being housed at the County CI for criminal conduct allegedly committed at the County CI. County agrees that it will not hire any employee terminated by Department for misconduct or who resigns from Department in connection with an allegation or investigation of misconduct. 5. Compensation. Department agrees to pay County the sum of Twenty-Two Dollars ($22.00) per State Offender per day for the duration of this Agreement. County agrees that upon receipt of documentation from the Department showing inmate dates and total amount of payment, County shall validate the accuracy of the documentation in a manner as prescribed by the Department and return the validation of the same to the Business Management Unit within seven (7) business days of receiving the documentation. Department shall endeavor to pay County for Services within Forty-Five (45) days of invoice receipt in approved form. County acknowledges and agrees that the Commissioner of Corrections shall have sole authority with respect to the transfer of State Offenders to and from the County correctional institution and Department shall not incur charges for State Offenders not under the care and custody of County. A State Offender is not under the care and custody of County when a State Offender is not housed at the County facility including when a State Offender is out to court or sent to a Department facility for medical or mental health evaluation. 6. Term of Agreement. The term of this Agreement shall be from July 1, 2019 until 11:59 p.m. on June 30, 2020 (the “Term”). The Parties may, by mutual agreement in writing, extend the Term for additional time periods. 7. Termination. Department may at any time and for any reason terminate this Agreement by providing written notice in advance of such termination to County. In the event of termination under this paragraph, Department shall pay County for Services performed prior to the effective date of termination; provided, however, that payments otherwise due County may be applied by Department against amounts due or claimed to be due to Department. In the event that County fails to comply with the provisions of this Agreement, Department may terminate this Agreement for cause and without notice. If termination is for cause, payments may be withheld by Department on account of the 3 fy20_LGL70_CountyCap.doc Services being deemed deficient and not remedied by County prior to the effective date of termination. County shall be liable to Department for any additional cost incurred by Department as a result of deficiencies in the Services to be provided hereunder. 8. Prison Rape Elimination Act. County agrees that it will adopt and comply with 28 C.F.R. 115, entitled the Prison Rape Elimination Act (“PREA”). As required in 28 C.F.R. 155.12, County further agrees to cooperate with Department in any audit, inspection, or investigation by Department or other entity relating to County’s compliance with PREA. Department shall monitor the County’s compliance with PREA and shall have the right to inspect any documents or records relating to such audit, inspection or investigation, and County will provide such documents or records at Department’s request. County acknowledges that any violation of PREA is a material breach of this Agreement, is cause for termination of this Agreement and may lead to administrative and criminal sanctions. The County shall acknowledge in writing that the Department has advised the County of these matters. 9. Notices. Any notice under this Agreement, other than those referenced in Paragraph 3, “Notification of Medical Treatment,” shall be deemed duly given if delivered by hand (against receipt) or if sent by registered or certified mail, return receipt requested, to a Party hereto at the address set forth below or to such other address as the Parties may designate by notice from time to time in accordance with this Agreement. If to the County: Augusta Georgia Administrator, Board of Commissioners 535 Telfair Street, Ste., 910 Augusta, GA 30901 With a copy to: Richmond County Prison Warden, Evan Joseph 2314 Tobacco Road Augusta, GA 30906 If to the Department: Jennifer Ammons General Counsel Georgia Department of Corrections State Office South, Gibson Hall, 3rd Floor P.O. Box 1529 Forsyth, Georgia 31029 With a copy to: Robert Toole Facilities Director Georgia Department of Corrections State Office South, Gibson Hall, 1st Floor P.O. Box 1529 Forsyth, Georgia 31029 4 fy20_LGL70_CountyCap.doc 10. Reimbursement of Medical Costs. a. Department agrees to reimburse County for certain costs of medical services required for medical conditions which: (1) pose an immediate threat to life or limb, and (2) occur under circumstances in which the State Offender cannot reasonably be placed in a state institution for the receipt of this care (“Emergency Medical Services”). Department’s obligation to reimburse County for the cost of any medical services, to include Emergency Medical Services, arises only when the cost per State Offender per incident exceeds One Thousand Dollars ($1,000.00), and Department shall only be liable for the amount in excess of One Thousand Dollars ($1,000.00), subject to the limitations of this paragraph and other applicable laws and regulations. b. County agrees to invoice Department monthly for the actual cost of Emergency Medical Services paid by County. If there existed any rate agreement between County and the hospital or hospital authority at the time Emergency Medical Services were rendered, the invoice must reflect such rate. All invoices from County must include an invoice or receipt from the hospital that clearly shows the actual cost of Emergency Medical Services paid by County. c. Department is not liable to County for any late fees or charges imposed by the hospital, hospital authority (collectively, “Late Fees”), or other service provider, for late or nonpayment by the County. County agrees to exclude Late Fees from its invoices to Department. d. If Department reasonably determines that there is a difference between the actual cost incurred by County and the invoice sent to Department, Department may assess an administrative fee of one-half (1/2) of the difference to cover the administrative costs incurred by the Department. Department shall send County written notice of any administrative fees, and County shall have Thirty (30) days to make payment or to dispute the fee in writing. If County does not make payment of undisputed administrative fees by the due date, Department is entitled to a setoff of the same amount against future payments owing to County. e. Pursuant to O.C.G.A. § 42-5-2(c), Department shall reimburse County no more than the applicable Georgia Medicaid Rate for Emergency Medical Services provided to a State Offender by a hospital, hospital authority, or other service provider. Department shall not be liable to County for any amount paid by County to a hospital, hospital authority, or other service provider, in excess of the Medicaid Rate for emergency services provided to a State Offender. 11. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the parties hereto and replaces, cancels and supersedes any 5 fy20_LGL70_CountyCap.doc prior agreements and understandings relating to the subject matter hereof, and all prior representations, agreements, understandings and undertakings between the parties hereto with respect to the subject matter hereof are merged herein. 12. Sole Benefit. Department and County enter into this Agreement for their sole benefit. Department and County do not intend to give any rights pursuant to this Agreement to any other parties. 13. Choice of Law and Venue. The Contract shall be governed in all respects by the laws of the State of Georgia. Any lawsuit or other action brought against the Department and the State based upon or arising from this Agreement shall be brought in the Superior Court of Fulton County, Georgia. 14. Amendment. The Parties recognize and agree that it may be necessary or convenient for the Parties to amend this Agreement and the Parties agree to cooperate fully in connection with such amendments if and as necessary. However, no change, modification or amendment to this Agreement shall be effective unless the same is reduced to writing and signed by the Parties. 15. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original but all of which shall constitute one agreement. No Party shall be bound by this Agreement until all Parties have executed it. IN WITNESS WHEREOF, the parties have caused the authorized representatives of each to execute this Agreement on the day and year first above written. GEORGIA DEPARTMENT OF AUGUSTA, GEORGIA: CORRECTIONS: By: _______________________ By: _______________________ Jennifer Ammons General Counsel Print Name: Hardie Davis, Jr. Title: Mayor Attest:_____________________ FACILITY WARDEN/SUPERINTENDENT By: _______________________ Print Name: Evan Joseph Public Safety Committee Meeting 5/14/2019 1:15 PM Augusta-Richmond County FY20 Capacity Agreement Department:Richmond County Correctional Institution Presenter:Evan Joseph Caption:Motion to approve Augusta-Richmond County FY20 Capacity Agreement for state inmates being housed at the Richmond County Correctional Institution. Background:Augusta-Richmond County contracts with the State of Georgia to house two hundred thirty (230) non-violent inmates to perform skilled/non-skilled labor in City Departments. Analysis:The Georgia Department of Corrections pays the City of Augusta a per diem of Twenty Two ($22.00) dollars per day per inmate. Financial Impact:The revenue receive from the State of Georgia is approximately (45%) of the institution's annual budget. Alternatives: Recommendation:Approve the Augusta-Richmond County FY20 Capacity Agreement to house Two Hundred Thirty (230) non-violent inmates. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 5/14/2019 1:15 PM Information Technology 2019 Replacements Department:Information Technology Department Presenter:Glenn Hall, CSS Manager Caption:Motion to approve the replacement of obsolete computer equipment (laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs) as well as the purchase of any required computer software upgrades. Background:In an effort to provide the employees of Augusta Richmond County with current technology and to stay in line with the Information Technology Strategic Plan, the Information Technology Department (IT) schedules the replacement of end- of-life equipment that, due to age and capability, is not compatible with current standards and is unable to support current software requirements. Information Technology developed an IT Technology Replacement plan that replaces obsolete computer equipment every 4 to 8 years (the normal life expectancy for the equipment). The replacement of computer and communication equipment will consist of any devices that are not capable of meeting current software or business needs to include the scheduled laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs, along with necessary software. Information Technology is also continuing with the standardization of current operating systems and Microsoft Office products throughout the organization. Therefore, required software and hardware upgrades may need to be purchased for computers and servers that are not scheduled to be replaced. Regardless of funding source, all technology equipment removed from production will be disposed of in accordance with the technology disposal policy previously approved by the Commission. Inoperable equipment will be taken to the electronic recycling drop point at the Augusta Richmond County Landfill. Qualified equipment that meets determined specifications will either be sold in the Employee Lottery or redistributed to appropriate locations for use in Community Outreach Programs (i.e. Recreation Department Community Centers). All other functional equipment will be taken to the Fleet Department for sale at auction. All data will be erased from any devices using a DOD certified method. In order to make this disposal process both more secure and more efficient, Information Technology will use a hard drive shredder to safely destroy obsolete hard drives and prevent the unauthorized recovery of County data. Analysis:Currently there are approximately 2000+ desktop computers, 500+ laptops and tablets, 400+ MDTs, and 1500+ radios deployed by the city. The life expectancy of a computer is 4-5 years. In some cases, these computers, servers, printers, laptops, radios, and MDTs are incapable of operating the software required by the current business environment. Certain printers in operation are no longer capable of printing documents of acceptable quality. These items will be purchased through the state contract or through some other means that meets current Procurement requirements. (SWC90813-04; 99999-SPD- T20120702; 99999-SPD-T20120501-0011; 99999-SPD- T20120702-0003; GS-35F-0195J; S000546-044; 252-001-09-1; 250-000-09-1; 252-030-09-ACS; SPD-0000021-0005; SWC90814-02; 252-000-09-ACS; and SWC-90813). Financial Impact:The approximate estimated cost for the items identified as needing to be replaced, upgraded or purchased is $375,000.00. Funds for these replacements are included in the Information Technology 2019 Operating and Capital Budget. Alternatives:Leave existing devices in place. However, this will increase the cost of replacements in future budgets and will affect other technology related implementations, projects, and normal business processes. Supporting and maintaining this out-of-date equipment another year could result in unpredictable outcomes, reduced efficiency for certain departments, and an increased risk of failure. Recommendation:Motion to approve the replacement of obsolete computer equipment (laptops, computers, servers, printers, scanners, switches, routers, VOIP phones, other telecommunication devices, uninterrupted power supplies, radios, and MDTs) as well as the purchase of any required computer software upgrades. Funds are Available in the 272015410-5316220 (Desktops) 272015410-5316230 (Laptops) 272015410-5316260 (Printers) 272015410-5424210 (Servers) Following Accounts: 272015410-5316250 (Peripherals) 272015410-5316270 (Radios) 272015410-5424220 (Software) 272015410-5316120 (Telephones) 272015410-5232111 (Telephone-Other) 272015410-5421110 (Machinery) 101015410 (Operating- Maintenance, Small Equipment) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Safety Committee Meeting Commission Chamber - 4l30lz0l9 ATTENDANCE: Present: Hons. D. williams, chairman; Garrett, vice chairman; B. Williams and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Approve a request from the Richmond County Marshal Office to implement Item new "Marshal Eviction Fee Proposal". (Requested by Marshal Ramone Action:Lamkin) Approved Motions f#:"' Motion rext Motion Result Motion Result Motion to approve Annrr.*re adding this item to Commissioner Commissioner D,6'PPruvE the agenda. Bobby Williams Dennis Williams rasses Motion Passes 4-0. Motions Motion Motion Textr ype Motion to ^ aDDrove.APProve vtotion passes 4-0. Commissioner Commissioner Bobby Williams Brandon Garrett Passes Made By Seconded By Made By Seconded By 2. Motion to approve the award of Bid Item #lg-154 Cardiac Item Monitor/Defibrillator to Physio-Control, fnc., authorize the Mayor to sign the Action:contract to purchase the Cardiac Monitors/Defibrillators through Physio- Approved Control, Inc., and authorize the Fire Department to immediately purchase one Cardiac Monitor/Defibrillator pursuant to the terms of the contrict. Motions X:jl"" Motion Text Made By seconded By Motion I YPe ''---- -'r Result Motion to Approve ffi3,',Xl'ru,,., ff##,'j'Jl*.' ;:#il:'ffi:- passes 4-0. 3. Motion to approve the minutes of the Public Safety Committee held on March Item26,2019. Action: Approved Motions Motion f,'-ri^-'T!^-.4 ,,./r^r-D-- - ! rh Motion;----- Motion Text Made By Seconded Byr YPe - ---- -r Result Motion to Approve ffi3,1:;'*u,,., ;:#ilT'ffi:- S:ilT'#iilh. passes 4-0. 4. Motion to authorize staff to draft a Code amendment to modiff the Personal ltem Transportation Vehicle provisions of the Code so as to only require hydraulic Action: brakes on commercially used PTVs. Approved Motions X:'1" Motion Text Made By Seconded By Motion I YPe -'---- -r Result Motion to Approve i13,1xl"u,,., ff###'Ji*.' s:ffiT',i;',fffi, passes 4-0. 5. Motion to approve the acceptance of the one-time commission bonus check Item in the amount of $35,000 and adjust the budget accordingly. Action: Approved Motions X:tl" Motion Text Made By Seconded By Motion I YPe ''---- -r Result Approve Motion to commissioner commissioner passes approve. Brandon Garrett Dennis Williams Motion Passes 4-0. www.auqustaga.qov Public Safety Committee Meeting 5/14/2019 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on April 30, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: