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Home My WebLink About2019-01-29 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 1/29/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Garrett, Vice Chairman; Few and Sias, members. PUBLIC SAFETY 1. Motion to accept the GEMA FY2018 Grant for the Community Emergency Response Team and to update the EMA budget to include the $5,010. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Sias out. Motion Passes 3-0. Commissioner Johnny Few Commissioner Dennis Williams Passes 2. Motion to accept the $5000 grant from Maddie's Fund and to approve the Be Still Displays, LLC. and Augusta Animal Services Contract using this fund and authorize the Mayor to sign the contract. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Sias out. Motion Passes 3-0. Commissioner Johnny Few Commissioner Dennis Williams Passes 3. Motion to approve the following emergency transport rates for the City of Augusta ambulances Activities Charge. (Requested by Commissioner Item Action: Approved Sammie Sias) 1. Patient Transport $1,150.00 2. Mileage Rate $16.50/per mile 3. Treat without transport $200.00 4. Insurance Company Payments: Patients will not be billed if the insurance payment is less than the charged amount. 5. City employees and family members will be billed only if non-city insurance applies. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve items 3 and 5 with no balanced billing charged to the patients. Mr. Garrett votes No. Motion Passes 3-1. Commissioner Sammie Sias Commissioner Johnny Few Passes 4. Motion to approve the minutes of the Public Safety Committee held on January 8, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Sias out. Motion Passes 3-0. Commissioner Johnny Few Commissioner Dennis Williams Passes 5. Motion to approve Emergency Ambulance Service Fees and to direct staff to complete processes to allow for billing by Augusta Ambulances. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve items 3 and 5 with no balanced billing charged to the patients. Commissioner Sammie Sias Commissioner Johnny Few Passes Mr. Garrett votes No. Motion Passes 3-1. 6. Motion to approve an inmate telephone contract with Inmate Calling Solutions (ICS) for RCCI for a three-year term with two 1-year options for renewal (RFP 18-033). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Sias out. Motion Passes 3-0. Commissioner Johnny Few Commissioner Dennis Williams Passes www.augustaga.gov Public Safety Committee Meeting 1/29/2019 1:05 PM Attendance 1/29/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 1/29/2019 1:05 PM Amend the FY2019 EMA Budget to Include the GEMA FY2018 CERT Grant Department:Augusta Fire Department/EMA Presenter:Christopher E. James, Augusta Fire Chief/EMA Director Caption:Motion to accept the GEMA FY2018 Grant for the Community Emergency Response Team and to update the EMA budget to include the $5,010. Background:The GEMA grant does not require a match. The grant is utilized to provide free preparedness training to the community through a 7 week program. The training is provided to individuals that live in Richmond County. Skills taught include, basic first aid, search and rescue, fire safety, and many more. The training concludes with a functional drill to test their training and comprehension. A CERT kit is provided to each person that completes the training. Analysis:Conducting CERT training provides a list of trained volunteers to assist in their neighborhoods in the event of a major disaster. CERT members are provided training in basic first aid, search and rescue, and fire safety. Financial Impact:None Alternatives:None Recommendation:Approve the motion to accept the grant and update the EMA budget to include the increased funding. Funds are Available in the Following Accounts: Fund 220 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AUGI]STA, GEORGIA New Grant ProposaUApplication Be'ort s Depsrlmelll/sgency mry rpply lor ihe grora/8ward on bchslfofAugusla Richmond County, they must first obtain approv.lsigDeaore from th. Admitrislrrtor and lhe Fi]trncc Dircctor. The Adminisarraor will obtrill information on the granl progrem andrequirements from tbe funding agencl and review lhcse for fessibility to determin€ ifthis grrDa/s*rrd rdill bercrit ArgusarRichmond Courly. Thc Fi[sncc Dlreclor will rcvictr lhe fundirg rcquiremeDt ao determine if lhc grenl will lii withir our budgctslructrrr ard financirl gorls. Proposrl Project No. Projeca Tialc RECIEIVED ADMINISTMTOR'S OFFICE AUG 0 I 1018 AUGUSTA.RICHMOND COUNTY Digital Billboard at major intersecdon in Augusta. The busiesr rhoroughfare with commuters fiom surrounding coumies driving by daily. The Billboard would say Missing a Pet? Check your local shelter! pets don't recognize county lines. Augusta Animal Scrvices is here to help, Cash match: No EEO required: (YN): No EEO D€panment Notified: No Start Dslc: 0ll0l/2019 Submit Dste: 08/02/2018 Tot{l Budgeted Amourla; 5.OOO.0O Erd Date: l2l3ll20l9 Dcprrlmeoa 038 Totol Funding Agenc); Animal Services C8sh Metch? N 5.000.00 Totrl Cosh Maach 0.00 Sponsor: CM0O30 Maddies'Fund Sponsor Type: pVT private Entity Purposc: 2j Animal Scrvice Flow 'l'hru lDr ContactsTvoe lD N.me P c l,t tooz ,r"Phole (?06182t - t 366 TvDe FA -PLC. ESKOLA Approvals Drt. 0t/O2/2OlE Depl. Sigorturri G rana Coordinator Signature; l.) I have reviewed lhe Granl application and enclosed materials and: a{tnd ttr. gnnt/award ro b€ feasible to rhe needs ofAugusta Richmond Counry o Dcny the requesl 8.-3-r&- rrnance Lrrrector Date 2.) l,p|lrer iewed thc Cranr application and enclosed malerials and: 2/Approre the Departmenl Agenq lo move forward wirh rhc application the request I)are irill also be used lo lhc erlernrlrudilors $.ilh inform.tiolr or rll grrnts for complience end Z ccfllficrtioo rcquir.mctras rs rcquired by thr Strte 80d Fcdcrsl Govcrnmert. ,,*r, Rrpo;t GI\,11000 PROPOSAL - GMl000: Grants Managemen r crrr.rt Tim.r t6:492t Finance Director - ,or*ar(Ll"l cnnv't ed->_rk l)ctSnran ('haritics | ,.\ l.ilcLrrrg. Lor it l'ct I Ahout ff;j'#ill,., ll r ()llr.i6lt.la 'I rg..I Nanrr .CitI Stale ririy L.t A(iorslil (irl, ol Ar,!r,st; li, 1,3ir Grr:.rrie Slr€et ' z'P 'r{i9c1 ( (,r,I|ly l.:(.J,, i .,r C(o,rtry Lnrte.i I,l;,;,,I rvcl:ttr Ada,rtss di r,ri.i:..!r.. a.r{.l1,sl.oa qr.r g.orlti( ! l!!S!,!alror! aonla(l1ype C.l Lr / [ rrcr]l,vr. ttrrt.l^l ' Fjrtl N6ora ' I asl l{irll. ' l a lelrllon€ , F ,r,arr A(ldress e(,r'ti(t I ypp l jrst N6tr€ . frr ,L( I 1 t. , . ' ld(',rlrl) lh{ I,!,rr.,y (,rqil!ri,tro|lal t,4 lype l{rr thr! rr qo!! t 0119a R!\.lev, Yoirr AppliIatiorl U i|'e r,ul tea(ty to r r/U,rrt t oi,r t r(.pcSa, lr rhe \iy'€lrur,c ,rao€ (.tr{ !,no tl G !uL Illlerl tre rxlatile lo n( r(Ini t!ntr€r edrrrlro Orgi.llizitilrn l|llonllstion iir qr,i -( I |,t!,rIiri,LtcI i'r tr, lr. \, i ,r \ i .., I r. ( r, ,:, l . I !irJ:. . r.i:,, Page I ol -l hllps://tvurr.eybergrants.cominls/c\beruranls/arr rerr firnrchecl ,:r l'etSrrrart ( haritirs I A l.ililotrg. I oving llornr lil Every Pel IAboul EUdor I'age 2 rrl .i rne prog164l x)€ O!9 !'r'rll l)e P,Oriloleo aS er I rograrit llop€lutly hnv q a fan y ,,ri,,t, q lr;rni.ree w,llEppry lo p?rrrcrt,ate an(j tre rll{:l apt,rcFaret€ rnalch lf,males mtlsl notl,a!e , t-e gpeol|cd al z latir dale) arid durin$ lhe.t f,rograln rs a r€y/nrd for go(d b€hEvfl ln a( r,(.r fr rr 'j t-1 t'r'li'c? 't 1)l-i4, t-: I / \ n ,l' ir' -.i rt t - ttrt?tlt'! U ipal. ill : u,r P, e9,dL . ,,,. try, llorv Irany irrnal!/dog leaflt6 are ?6 selved alltually? '/lrai are ih! arpeclcd oulorrnlea lor llogsllrill,n.,6nolD€en6ciopledd!{:tCb€trv!rr/. tr (.i|o()ate! l(, ir! this program a,rd how wrll you I'rograrn Succrsslul(an'fr€llonindsr,rt,!ior,nrlrbbtrr.ri,(;,sill6n,arrt!l! matsrr.a auca(3s? Addllionnldcgs wllello t,e ahk !o b( t,li.(.erl up k ! iidr pl,orl r,,,1r. rle nari aroos v/tll rEsdE t,r rirl Innovalion Gra,:rs July-August 2018 ^ Maddie's Fund Granlees .ffi|lTJ''" Grantee Dashboard Explore Grant Oppgrtunlties Profile P( ooo tllr,l-r;ffiib, CryslalEskola Dock€l Innovation Grants luly-August 20 18 Project tntor mation Head o, Organiration Paymcnl ContEc! Organi2ation thtormation Sub mitled By Submission Agreem€nl Ca cel R€view/Submit . ltaatdi€'s Fund is offering up to i5,OOO to implement a new program at your shclter or res.ue organization that will advance liresaving. You .r. encouraged to rcad through the tollowino before aPPlyingl l!-adCi-qll-uldGlj,!1! Beguiremenls. thnovalion Grant applications will be accepted !ntil 11:59pm Paciflc Time on August 6, 2018. Please note our . otrlce i6 only staffed during normal business houts. tf you hav€ queslions about your apPlication, plcase contact }laddie's frrnd at 925.310.5450 or gliolt@ltlaCdlestlr4d-o4 before rlpm on August 6, 2018. AltGr you submit vour applicalion, yo! will receive an aotomat€d email immediitely trom Maddi€'s Fund contirmlng your application has been submitted. If you do not recelva this email, please contact Maddie's Fund at 925,31o.5450 or 9rnrt9@maddlcsal|l!d.glg as your applic.tion mty not have becn submitted. Applications that are not submitted and left as "ln Progress" will not be read, and will be deleted lO businQss days atler th€ close of the application cycle. !f you have any qu€stions as you'te completitrg this application, please conlact Maddie'5 Fund at Mn!s@!!idCicEl!,trd-o!!r or 92s.31o.545o. Pl€ase provide a proiect title lor this aPplicalionl Missing Pet? Check Your Local Sheltersl Pets Oon't Recognize County Llnes How much tunding ate you requesting to implcrnenl this litesavino program (not to excccd S5,0oo)? 5,000.00 Approrlmately how many additional livcE will b€ 6aved as e result ot this lrtesaving program? (Pl€a6e ent€r only a numerlcal value ln the spacc b€low, tt you are un6ure of the exact number, give us Yout best estlm.te. It you nead aEsiatance in calculating this number, please contact the Maddie's Fund Grants Team at 925,31o.s45o or q aantt@[laCl, iqs r-!!14.S rS. ) 500 Lifesaving program you're applying to implement (you must s€l€Gt one of thc below cateeoties oi your applicalion will not be accepled): Innovatlve Ma*eting and PR -:l What are you trylng to achicve and in what timelrame? htrns.//mqridiesfirnd force cnnr/fom nntlrl .rrmtnr rn'rt,annl'catinn?frorn=r'on&id=?016100 ?,1)DOl9, .lnnovalion Grd Jls,July-Augusr 2018 ^ Maddie's Fund Grantees Page 2 of 2 R€unificltion of anrmals, brought an or picked up as strays, with their tamilies, ln(reasing awa.eness that mEslno p€ts ^.end up rt county Shelters Pets don't see the counly line and stop. Peopte mlsstng a pei not only need to ctrert<'tf,errlocalshelter but ch.ck with nrighborlng counties too. w How will you measure ot evaluaie yout 3ucce66? ale ls 12olo. We will be abte to vafidate our beliaf that strcy9 l/\about them and yrantg them. The actual number of anha6u. negatlv€ outcome humber will dearease. v H'ee you, of anyona in your organirEtlon, attended or been aGccplcd ao a i,laddle,go app.cnllceship proor.in? llc tt ycr, whlch Haddte'so Apprcotice3hip program(t) h.v. you .ft.nd.d o. blcn .cc.pt.d to? ?ld y-or', -or .nyonc In yoor organiratlon, .ttcod thc B..t Fricnd. Nr[on.r cootar.nc. rn Los Anger.., ca (rury19 - 21,2OrA)? Pleas€ click on "Save & Next,, below lo aontihue filling oui your application. Save & N€:t Cl€ar Changes Copyright O 2OOO-2018 salestorce.com, in., Alt rights reserved. j privacv Statement I qe.r,ritv Stat.ment llerms of Use hfi6..//m4.{,lia.Grh,l f^,^a ^^- /f^6 -^,.^t ^^-nr,.6;.r,6--l:--r; ^- r)f-^'n--^^ ,,: J-.rn r ( I at o rn /.l^ i o Public Safety Committee Meeting 1/29/2019 1:05 PM Approval of Innovative Marketing Grant Department:Augusta Animal Services Presenter:Crystal Eskola Caption:Motion to accept the $5000 grant from Maddie's Fund and to approve the Be Still Displays, LLC. and Augusta Animal Services Contract using this fund and authorize the Mayor to sign the contract. Background:Augusta Animal Services was approved for the Innovative Marketing and PR Project Grant, titled Missing Pet? Check Your Local Shelters! Pets Don't Recognize County Lines, in the amount of $5,000. The billboard artwork on the current slot at the corner of Washington Road and Alexander Drive will be revised and reflect this years theme upon execution of the contract. Analysis:This billboard will increase the number of pets returned to owner - not only in Richmond County but hopefully, all of the CSRA. This grant covers all of the expense for the year. Financial Impact:The grant received from Maddie's Fund will cover the expense of the billboard for 2019. Alternatives:Approve the Be Still Displays, LLC. and Augusta Animal Services Contract and authorize the Mayor to sign the contract so the artwork can be revised and reflected. Deny the request and Augusta Animal Services will no longer have the billboard slot. Recommendation:Approve the Be Still Displays, LLC. and Augusta Animal Services Contract and authorize the Mayor to sign the contract. Funds are Available in the Expense will be covered by the grant. Fund 220. Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Lena Bonner From: Sent: To: Cc: Subject: Ms Bonner, Commissioner Sammie Sias Wednesday, January 23,20L910:23 AM Lena Bonner Commissioner Dennis Williams; Janice Allen Jackson Emergency Transport Billings Rates Please add the following item to the Public Safety Committee agenda for 29 January 2OLg. Thanking you in advance. Move to approve the following emergency transport rates for the City of Augusta ambulances. Activities Charge 1. Patient Transport $1,150.00 2. Mileage Rate $16.50 per mile 3. Treat without transport. $200.00 4. Insurance Company Payments: Patients will not be billed if the insurance payment is less than the charged amount. 5. City employees and family members will be billed only if non-city insurance applies. Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not an Option" This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribule or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the conlent of this e-mail or for the consequences of any actions talien on the basis of the information provided, unless Public Safety Committee Meeting 1/29/2019 1:05 PM City of Augusta ambulances Activities Charge Department: Presenter:Commissioner Sammie Sias Caption:Motion to approve the following emergency transport rates for the City of Augusta ambulances Activities Charge. (Requested by Commissioner Sammie Sias) 1. Patient Transport $1,150.00 2. Mileage Rate $16.50/per mile 3. Treat without transport $200.00 4. Insurance Company Payments: Patients will not be billed if the insurance payment is less than the charged amount. 5. City employees and family members will be billed only if non-city insurance applies. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting Commission Chamber - Ll8l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Garrett, Vice Chainnan; Few and Sias, members. PUBLIC SAF'ETY 1. Motion to approve Accountability Court FYlg Supplemental Grant.Item Action: Approved Motions Motion Type Approve Motions Motion Type Approve Motion to December Motion Text Motion to approve. Motion Passes Made By Commissioner Sammie Sias Motion Text Made By Motion to approve. Commissioner Motion Passes Brandon Garrett Seconded By ffi:tjfi' CommissionerJohnnyFew Passes 4-0. 2. Motion to approve an Amendment of the Contact with Pierce Manufacturing Item in reference to RFP 17-137 Emergency Apparatus/Fire Pumper to Pierce to Action: purchase three (3) Pierce Engines, and to authorize the Mayor to execute the Approved appropriate documents. 3. 4-0. approve the minutes of the Public I 1, 201 8. Seconded By Commissioner Johnny Few Safety Committee Motion Result Passes held on Item Action: Approved Motions Motion Motion Text Made By Seconded By fffil'l'ype Motion to . aDDrove. Commissioner CommissionerApprove vtotion Passes Brandon Garrett Johnny Few rasses 4-0. www.auqustaqa.gov Public Safety Committee Meeting 1/29/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on January 8, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta, Georgia EMS Billing Guidelines Privacy Practices • Each provider will provide patients with the Notice of Privacy Practices (NPP) at the time of treatment. Patient Contacts • Each provider must complete an electronic patient care report (ePCR) for each patient contact. • Each provider must complete quality assurance checks of the ePCRs at a rate no less than every 5th patient contact in addition to every: o Advanced coronary syndrome; o Advanced airways; o Burns; o Stoke; o CPR; o Motor vehicle collisions. • Each provider must collect a Patient Signature Authorization prior to billing for services. • Each provider must collect the Medical Records Author’s signature prior to billing for services. Billing Rates • Transport rate will be $1,150. • Mileage rate will be $16.50. • Treat and No Transport rate will be $200. • Billable rates will always be at least 150% of the Medicare allowable rates. Billing and Collection Practices • Billing to insurance companies (public and private) will be at the allowable rates as identified above and as may be amended from time-to-time. • Patients will be balance billed for amounts remaining after insurance coverage. • The estate of a patient will not be pursued if a patient dies after transport. • Hospice facilities may be billed for services rendered to hospice patients but the patient will not be balance billed for amounts remaining. • Employees of Augusta, Georgia and their dependents on Augusta, Georgia’s self-insured insurance plan will not be billed for services. • Patients may not be sent to collections for services rendered. Scope • These billing guidelines cover all emergency (9-1-1) transports. • Non-emergency transports (non 9-1-1) are not covered by these billing guidelines. Public Safety Committee Meeting 1/29/2019 1:05 PM Motion to Approve Emergency Ambulance Service Fees and to Direct Staff to Complete Processes to Allow for Billing by Augusta Ambulances Department:Law/Fire Presenter:Jody Smitherman Caption:Motion to approve Emergency Ambulance Service Fees and to direct staff to complete processes to allow for billing by Augusta Ambulances. Background:On July 17, 2018, RFP #18-149 EMS Ambulance Billing/Coding Services was awarded to EMS Management and Consultants, Inc. On September 18, 2018, a motion was put before the Commission to approve the billing guidelines but that item was sent back to the Public Safety committee. As result, the billing contemplated and awarded in RFP #18-149 has not come to fruition. In order to begin billing, billing guidelines need to be approved so that this information can be shared with the billing company in order to complete the billing set-up. Specific guidance is needed regarding the Commission's will with regard to balance billing and collections activity. Additionally, a bank account needs to be opened by the Finance Department for the sole purpose of handling ambulance billing funds. Once the bank account is set up, this information can be shared with the billing company who can complete the process for obtaining required billing numbers with the government. Analysis:Allowing Augusta Ambulances to bill for services rendered will be a revenue source for the government currently not being utilized. Most other local governments bill for emergency ambulance services. Financial Impact:Net positive for the government as these services are already being provided but currently not billing for them. Alternatives:Deny Recommendation:Approve Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Proposal Request for Proposals will be received at this office until Thursday, October 4, 2018 @ 11:00 a.m. for furnishing: RFP Item # 18-033 Inmate Telephone Services for Augusta, GA – RCCI RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Mandatory Pre Proposal/Telephone Conference will be held on Tuesday, September 18, 2018, @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. A Site Visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, September 20, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 23, 30, September 6, 13, 2018 Metro Courier August 23, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original Copies 6 Fee Proposal AMTEL 913 Dilworth Street St. Mary's GA 31558 Yes 258452 Yes Yes Yes Yes Yes GTL 1205 Benbrooke CT Acworth, GA 30101 Yes 55676 Yes Yes Yes Yes Yes Securus Technologies 4000 International Pkwy Carrollton, TX 75007 Yes 60113 Yes Yes Yes Yes Yes NCIC Inmate Communications 607 E. Whaley Street Longview, TX 75601 Yes AMIL9246 Yes No Yes Yes Yes IC Solutions 2200 Danbury Street San Antonio, TX 78217 Yes 1213595 Yes Yes Yes Yes Yes Cen-tex Pay Telephone Company 101 Sterling Browning Rd San Antonio, TX 78232 Yes 1337580 Yes Yes Yes Yes Yes Combined Public Communications P.O. Box 76573 Highland Heights, KY 41076 Yes 1334510 Yes Yes Yes Yes Yes RFP Item #18-033 Inmate Telephone Services for Augusta, GA- RCCI RFP Date: Thursday, October 4, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar): 31 Total Electronic Notifications (Demandstar): 1 Total Number Specifications Mailed Out to Local Vendor: 0 Mandatory Pre-Bid Conference Attendees: 10 Total packages submitted: 7 Total Noncompliant: Page 1 of 1 18-033_TAB OFFICIAL AMTEL 913 Dilworth Street St. Mary's GA 31558 GTL 1205 Benbrooke CT Acworth, GA 30101 Securus Technologies 4000 International Pkwy Carrollton, TX 75007 NCIC Inmate Communications 607 E. Whaley Street Longview, TX 75601 IC Solutions 2200 Danbury Street San Antonio, TX 78217 Cen-tex Pay Telephone Company 101 Sterling Browning Rd San Antonio, TX 78232 Combined Public Communications P.O. Box 76573 Highland Heights, KY 41076 AMTEL 913 Dilworth Street St. Mary's GA 31558 GTL 1205 Benbrooke CT Acworth, GA 30101 Securus Technologies 4000 International Pkwy Carrollton, TX 75007 NCIC Inmate Communications 607 E. Whaley Street Longview, TX 75601 IC Solutions 2200 Danbury Street San Antonio, TX 78217 Cen-tex Pay Telephone Company 101 Sterling Browning Rd San Antonio, TX 78232 Combined Public Communications P.O. Box 76573 Highland Heights, KY 41076 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 3.0 3.5 5.0 3.0 5.0 3.0 2.5 60 70 100 60 100 60 50 3. Organization & Approach (0-5)15 2.5 3.5 4.0 3.5 4.5 3.0 3.0 37.5 52.5 60 52.5 67.5 45 45 4. Scope of Services - Ability to support and maintain the system proposed based on on-site response time, remote maintenance problem resolutions and parts availability - Concept, Methodology, Approach to Scope of Work - Ability to provide a system that uses state-of-the-art technology and web-based equipment. System shall process all inmates calls and must have investigative analysis capabilities. - Ability to provide hands-on training to staff. Training schedule and implementation timeframe .of project must be outlined in proposal (0-5)15 3.0 3.0 4.5 3.5 4.5 3.0 3.0 45 45 67.5 52.5 67.5 45 45 5. Financial Statements (0-5)10 2.0 3.5 4.5 3.0 5.0 3.0 3.0 20 35 45 30 50 30 30 6. References (0-5)5 3.5 3.0 4.5 4.0 5.0 3.5 4.0 17.5 15 22.5 20 25 17.5 20 Within Richmond County 5 10 0 0 0 0 0 0 0 Within CSRA 5 6 0 0 0 0 0 0 0 Within Georgia 5 4 5 5 20 20 0 0 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0  All Others 5 1 5 5 5 5 5 0 0 5 5 5 5 5 75 17 18 23 19 24 17.5 17.5 200 237.5 300 220 315 202.5 195 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 a. Highest Revenue 5 10 5 0 0 0 0 0 50 0 b.. Second 5 6 5 0 0 0 0 30 0 0 c. Third 5 4 5 0 0 20 0 0 0 0 d. Fouth 5 2 5 10 0 0 0 0 0 0 5 Fifth 5 1 5 0 5 0 0 0 0 0 Total Phase 2 (Total Possible Maximum Ranking 25 Maximum Weighted Total Possible 125) 25 5 5 5 0 5 5 0 10 5 20 0 30 50 0 22 23 28 19 29 22.5 17.5 210 242.5 320 220 345 252.5 195 Procurement Department Completion Date: 10/24/18 Internal Use Only 10 Cost/Fee Proposal Consideration Total Cumulative Score (Maximum point is 500) RFQ #18-033 Inmate Telphone Services for the Augusta, GA – RCCI Evaluation Date: Wednesday, October 24, 2018 @ 3:00 p.m. Vendors Phase 2 (Option - Numbers 8-9) Procurement DepartmentRepresentative:_________Nancy Williams__________________________________ Evaluator: Cumulative Date: 10/24/18 Total (Total Possible Score 500) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted ScoresPhase 1 Scale 0 (Low) to 5 (High) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Phase 1 Total - (Total Maximum Ranking 75 - Maximum Weighted Total Possible 375) Public Safety Committee Meeting 1/29/2019 1:05 PM RFP 18-033 Award Inmate Telephone Contract Department:Richmond County Correctional Institution Presenter:Evan Joseph Caption:Motion to approve an inmate telephone contract with Inmate Calling Solutions (ICS) for RCCI for a three-year term with two 1-year options for renewal (RFP 18-033). Background:The installation of collect only telephones in the inmates dormitories allows inmates to communicate with their family and allows staff to perform other duties. A request for proposal (RFP Item#18-033) was completed in October 2018 and seven (7) companies responded. Analysis:A committee was formed to evaluate and select a contractor to provide Inmate Telephone Service for RCCI. Inmate Calling Solutions (ICS) was selected. Financial Impact:Inmate Calling Solutions (ICS) will pay Richmond County seventy-five (75%) percent commission on all revenues generated from the inmates telephones. Alternatives:None Recommendation:Request approval of three (3) years with two 1-year option contract with Inmate Calling Solutions (ICS). Funds are Available in the Following Accounts: No cost to the City. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission