HomeMy WebLinkAbout2018-07-31 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 7/31/2018
ATTENDANCE:
Present: Hons. D. Williams, Chairman; Smith, Vice Chairman;
Jefferson and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Mr. Terry Cofer regarding Gold Cross - services and billing.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Andrew
Jefferson
Commissioner
Grady Smith Passes
2. Motion to approve the purchase of a new recording system for the Detention
Center.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Grady Smith
Commissioner
Sammie Sias Passes
3. Accept an award in the amount of $30,095 from Edward Bryne Memorial
Justice Assistance Grant (JAG) Program for the Richmond County Sheriff's
Item
Action:
Approved
Office. The monies will assist RCSO in expansion of archive storage devices
for officer worn video storage.
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Andrew
Jefferson Passes
4. Approve Contract with Data Cloud Solutions, LLC to implement the Mobile
Assessor Application and approve the Amendment to the Tyler Technologies
Contract.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Andrew
Jefferson Passes
5. Motion to approve the minutes of the Public Safety Committee held on July
10, 2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Andrew
Jefferson Passes
6. Motion to accept the State Grant Award for the Adult Felony Drug Court
Program, Superior Court.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve Motion to
approve.
Motion Passes
4-0.
Commissioner Andrew
Jefferson
Passes
7. Motion to accept the State Grant Award for the Adult Felony Mental Health
Court Program, Superior Court.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Andrew
Jefferson Passes
8. Motion to accept the State Grant Award for the Adult Felony Veterans
Treatment Court Program, Superior Court.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Andrew
Jefferson Passes
9. Informing the Commission about individuals operating night clubs around the
license requirement.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete
this item from the
agenda.
Commissioner
Sammie Sias
Commissioner
Grady Smith
No action is taken on this motion due to the passage of the substitute motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Substitute motion to
approve receiving this
item as information.
Motion Passes 4-0.
Commissioner
Andrew
Jefferson
Commissioner
Grady Smith
Passes
www.augustaga.gov
Public Safety Committee Meeting
7/31/2018 1:20 PM
Attendance 7/31/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
7/1- lR
Contact Information for IndividuaUPresenter Making the Request:
Address:
Telephone Number:
Fax Number:
E-Mail Address:
Commission Date of Meeting
Public Safety Committee Date of Meeting
Public Services Committee Date of Meeting
Administative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Committee Date of Meeting
I,O oqll
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-82f-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meefing of the foltowing week. A five-
minute time limit will be allowed for presentations.
Public Safety Committee Meeting
7/31/2018 1:20 PM
Terry Cofer
Department:
Presenter:Mr. Terry Cofer
Caption:Mr. Terry Cofer regarding Gold Cross - services and billing.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
7/31/2018 1:20 PM
Approval- Detention Center’s Video recording system
Department:Richmond County Sheriff's Office
Presenter:Robert Partain
Caption:Motion to approve the purchase of a new recording system for
the Detention Center.
Background:The Detention Center is requesting a new video system. Video
will be streamed and recorded at 4CIF resolution. Recorded
video will be stored on a 64TB RAID 5 video storage server.
Analysis:RCSO will purchase a new recording system to replace the
Bosch DiBos units. The new system will utilize the existing
Bosch cameras and use video servers to digitize the camera
feeds.
Financial Impact:The Sheriff's Office will use funding out of the 278032511-
5316210. Funding is available.
Alternatives:None
Recommendation:Allocate funding in the amount $52,885.00.00 for theICOTECH
quote
Funds are
Available in the
Following
Accounts:
Funding is available in account 278032511-5316210
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Before a DepartmenUagency may apply for the granUaward on behalf of Augusta Richmond County, they must first obtain approvalsignature from the Administrator and the Finance Director. The Administrator will obtain inform"Uoo o, the grant program andrequirements from the funding sgency and review these for feasibility to determine if this granUaward will benefit AuguitaRlchmond County. The Finance Director will review the funding requirement to determine if the grant will tit within our budgetstructure and linancial goals.
Proposal Project No. Proiect Title
Edward Byme Memorial Justice Assistatrce Grant (JAG) program FY 2017 Local ADMINISTRATOR'S OFFICE
Solicitation
sEP 0 7 2017
EEO Required: No
EEO Dept. notified: No
Start Date: 1010112016
Submit Date; 08/3112017
Total Budgeted Amount: 30,095.00
Sponeor: GM0014 US Dept of Justice
Sponsor Type: p' Federal
Purpose: 7 Crime controL/Invest
End Dete: 09/30/2020
Department: 032
Total Funding Agency:
AUGUSTA-RICHMOND
COUNTY
Sheriff Cash Metch? N
30,095.00 Total Cash Match: 0.00
Flow Thru ID:
Contacts
Name PhoneType IDI curoos Freeman, Veronica (706)82t-1067
TYPe
FA
JL
R. ROUNDTREE
Approvals
Date
OATZO1 Dept Signrture:
Grant Coordinrtor Signature:
l.) I have reviewed the GraDt application and eaclosed materials aod:
yTind the granvaward to be feasible to the needs of Augusta Richmond county
o Deny the request
() rt*an s.(r, a-Q Oi o r-r^-
Finance Director
Q-7rr 7
Date
2.) \e reviewed the Grant application and enclosed materials and:
,/Appror" the Departrnent Agency to move forward with the application
fte request
t-r
lnlstrator Date
ThX form will also bc provide the external auditors with information on all grants for compliance andcertification requirements as required by tte state and Federal Governmcnt
Report: GMI000_PROPOSAL - GMl000: Grants Management: r CurrentTime: o9:lE:lg
Public Safety Committee Meeting
7/31/2018 1:20 PM
Approve an award from Edward Bryne Memorial Justice Assistance Grant (JAG) Program in the
amount of $30,095 for the expansion of archive storage devices for officer worn video storage
Department:Richmond County Sheriff’s Office (RCSO)
Presenter:
Caption:Accept an award in the amount of $30,095 from Edward Bryne
Memorial Justice Assistance Grant (JAG) Program for the
Richmond County Sheriff's Office. The monies will assist RCSO
in expansion of archive storage devices for officer worn video
storage.
Background:For nineteen years, the Richmond County Sheriff’s Office has
utilized Department of Justice funding programs to hire
deputies, purchase mobile radio equipment, purchase law
enforcement vehicles, and purchase and maintain Mobile Data
Terminals for our Field Operations and Criminal Investigations
Divisions Vehicles. The Richmond County Sheriff’s Office
would like to utilize the funding available in the 2017 JAG
program to purchase Archive Storage Device for Body Worn
Video.
Analysis:None
Financial Impact:This is a 100% reimbursable grant. Upon completion of
purchases, RCSO will submit the required paperwork to receive
the reimbursement.
Alternatives:None
Recommendation:Approve funding in the amount of $30,095 to allow the
Richmond County Sheriff's Office to participate in the FY17
Edward Bryne Memorial Justice Assistance Grant Program.
Funds are
Available in the
Fund 220 -100% Reimbursable from grant
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA-GA: 2018
1
SOFTWARE LICENSE and
RELATED PROFESSIONAL SERVICES
AGREEMENT
for
APPRAISAL TECHNOLOGY INTEGRATION
TO FACILITATE RICHMOND COUNTY’S DISCOVERY & APPRAISAL
OF REAL ESTATE AND EQUALIZATION OF VALUES
This Software License and Professional Services Agreement ("Agreement") is made as of the effective date
specified in this agreement by and between Data Cloud Solutions, LLC (“DCS”) an Ohio Limited Liability
Company having a principal place of business at 4 West Main Street - Suite 908, Springfield, Ohio 45501 and
Augusta, Georgia, a political subdivision of the State of Georgia, located at 535 Telfair Street, Augusta, GA 30901
(“Customer”). Collectively, DCS and Customer shall be known as the Parties.
RECITALS
WHEREAS Customer, pursuant to State law, is responsible for uniform and accurate real estate assessments
according to fair market value, and
WHEREAS Customer has the desire to acquire and implement a number of technology based resources for
improved and more cost-efficient performance of assessment demands and responsibilities, and
WHEREAS Customer has instituted a performance plan for the discovery and valuation of new construction,
scheduled appraisal updates, and on-going equalization based upon the approach of empowering in-house
resources in conjunction with its already implemented technologies (e.g., GIS) and CAMA databases without
requiring a time consuming rollout period, and
WHEREAS Customer wishes to now bring those technologies and databases into an integrated and synchronized
mobile environment for onsite property data verification and correction, new construction data collection, Board
of Equalization and appeal related property reviews, and values equalization including scheduled appraisal
updates and on-the-fly uniformity assurance efforts, and
WHEREAS DCS is engaged in the business of developing and selling CAMA CloudSM software; including
MobileAssessorSM, and its desktop Administrative & Quality Control modules (hereinafter referred to as
“Software”), and providing services with respect to same;
WHEREAS DCS possess the expertise and the resources to perform the professional services as required to meet
the herein stated goals and requirements of Customer.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL AGREEMENTS HEREIN
CONTAINED, THE PARTIES HERETO MUTUALLY AGREE AS FOLLOWS:
AUGUSTA-GA: 2018
2
1) Term. This Agreement and the End User License Agreement (“EULA”) attached hereto as Exhibit “A,” and
incorporated herein by reference, shall commence on September 1, 2018 and end on December 31, 2019. This
Agreement shall renew each subsequent year with annual hosting and support running from January 1 through
December 31 of the subsequent year until Customer provides written notice to terminate no less than 45 days
prior to an upcoming renewal term. The services hereunder shall be provided by DCS in accordance with the
following schedule:
a) Implementation: Implementation of the services shall occur between September 1, 2018 – October 15,
2018
b) Delivery of Production Software and Training: Delivery of Production Software and training shall begin
on or before October 30, 2018, unless a later date is preapproved by Customer; however, the above-
mentioned date for delivery of Production Software and training shall be contingent upon the following:
i) Customer has provided DCS with remote access to install software on a server or virtual machine with
ODBC access to the CAMA database and read/write privileges to the photo storage directories on or
before September 15, 2018. For each day after September 15, 2018 that said remote access is not
provided to DCS, the delivery dates may shift by one or more days.
c) Hosting and Services: September 1, 2018 – 11:59pm December 31, 2019 with the Agreement renewing
each subsequent calendar year unless customer provides written notice of termination no less than 45 days
prior to an upcoming renewal term.
2) Scope of Services. DCS shall provide to Customer professional services regarding the provision, set-up, and
implementation of 80,000 to 90,000, real property accounts; and training of Software on Customer hardware,
including:
a) Thirteen (13) field appraiser iPad Pro 2 LTE (or newer) machines remotely loaded with Customer's
technology-based resources including CAMA data, GIS data, and up to one street level photograph of each
parcel.
Each of the CAMA CloudSM licensed devices (13 mobile, 9 desktop) can be operated in at least one or
more combinations of the following functions (depending on final configurations, role settings, and mobile
field appraisal versus office quality control):
· Automated/Dynamic parcel visitation routing
· New construction field listing
· Updated street level photography
· Sales and market data validation
· Desktop review of properties via the admin console with streaming dashboards, Quality Control,
Tracking, and Reporting modules
· Reappraisal data verification / collection
· Market areas statistical review and delineation notation
· Land and building values equalization review
· Reappraisal valuations final field review
· Administrative monitoring of work performance with real-time management QC review,
management of field operations, live mobile application tracking, and audit trails.
· Board of Equalization field checks
b) Configuration assistance of 13 Customer supplied iPad Pro 2 LTE (or newer) mobile devices.
AUGUSTA-GA: 2018
3
c) Onsite, hands-on training of Customer in the use of Software, including the field appraisal functions and
administrative management functions; however, such training shall not to exceed three (3) days in total.
Onsite training shall be conducted in the following allotment(s):
i) No more than one (1) session containing three (3) consecutive business days; however, additional
days of training can be purchased on an as-needed basis.
Any onsite training or professional services (including any excess) shall be billable by DCS to Customer on
a time and materials basis, as may be needed and only as preapproved by Customer.
d) Software as a Service (SaaS) hosting and implementation, covering all pertinent residential real property
CAMA data-field mapping (see subsection (ii) below), by DCS for the duration of licensed use by Customer.
i) Customer shall provide CAMA data, GIS shapefiles, and subject matter experts related to Customer
data, workflow, and business processes in a format and manner deemed acceptable by DCS (e.g.,
Microsoft Access database, csv's, and/or SQL export; parcel boundaries shapefile, etc.). All such data
provided by Customer shall remain the property of Customer, notwithstanding anything in this
Agreement, including Exhibit “A,” to the contrary.
ii) up to 175 read-only fields and 200 Editable Fields. Each extra read-only field would require an
additional $75 one-time fee (not recurring costs). Each extra editable field would require an additional
$300 one-time fee plus $50/field/year in additional maintenance.
e) The configuration and setup of the CAMA Cloud Synchronization Service such that data collected and
updated in the MobileAssessor application is transferred to the CAMA application.
i) Upon implementation, the CAMA Cloud Synchronization service will be configured to import data
into the WinGap application.
ii) When Customer converts its CAMA solution from WinGap to iasWorld, DCS will alter the
configuration of the CAMA Cloud Synchronization Service to import data into iasWorld at a cost not
to exceed $10,800.00 in Professional Services (see section 4)c)i) for additional annual fees).
(1) As a part of this conversion from WinGap to iasWorld, DCS will provide two (2) days of remote
webinar training on the iasWorld related MobileAssessor screens.
(2) As a part of this conversion from WinGap to iasWorld, DCS will provide the configuration of a
test environment for testing and training purposes.
(a) DCS shall host, maintain, and support the test environment for a period not to exceed 60 days
(“Planned Testing Period”). Customer shall complete all iasWorld related MobileAssessor
test cases, issues reporting, change requests, and training within 30 days after DCS delivers
said test cases (“Training and Testing Phase”). DCS shall resolve issues reported within the
aforementioned 30 day period within 20 days (“Issues Resolution Phase”); and Customer
shall verify and confirm resolved issues within 10 days after DCS notifies Customer of
resolution (“Verification Phase”).
(i) For each day DCS doesn’t resolve issues reported during the 30-day Training and Testing
Phase within the 20-day Issues Resolution Phase then one (1) additional day shall be
added to the Planned Testing Period – at no additional fee to Customer.
(ii) If Customer reports new issues outside of the 30-day Training and Testing Phase; or if
Customer doesn’t verify and confirm issues resolution within a 10-day Verification
Phase, then the Planned Testing Period shall be extended for an additional 60 days at an
AUGUSTA-GA: 2018
4
additional fee of $1,100 - payable from Customer to DCS within 30 days of Parties
mutually agreeing to extend the Planned Testing Period.
f) Hosting, Services and Support as described in this Agreement and Exhibit “A,” attached hereto in which
Customer is referred to as the “Licensee.” In the event of any conflict between the provisions of this
Agreement and Exhibit “A,” the terms of this Agreement shall control.
Any professional services in excess of the amounts described in this Agreement shall be billable by DCS to
Customer on a time and materials basis, as may be needed and only as preapproved by Customer.
3) License and Professional Fees for Software and/or Hardware Services. All licensing, training, and
implementation services set forth in this Agreement shall be completed for a sum not to exceed $43,430.40
(for this Agreement’s 13 mobile licenses and 9 desktop licenses configured for WinGap).
a) All payments for services properly rendered shall be due to DCS within thirty (30) days of the date
Customer receives the invoice.
i) Fifty percent (50%) of the Software License and Professional Fees shall be invoiced upon the CAMA
Cloud Synchronization Service being installed on the Customer’s Server.
ii) Thirty percent (30%) of the Software License and Professional Fees shall be invoiced upon the
completion of Customer Training as referenced in section 2)c)i); i.e., “Go-Live”.
iii) Twenty percent (20%) of the Software License and Professional fees shall be invoiced upon System
Acceptance by the Customer.
iv) “System Acceptance” as used herein means the date on which all of the following events have taken
place:
(1) 30 calendar days have passed since “Go-Live”.
(2) All System Requirements have been successfully completed, or arrangements have been made to
complete them at a later date. The demonstration of the delivered solution meeting all System
Requirements is the Vendor’s right and responsibility. In the event that arrangements have been
made to complete some of the System Requirements at a later date, this must be with the written
approval of the Customer’s Director of Information Technology and the Chief Official of the
Customer’s department or office, whose operations would be impacted by the inability of the
Vendor to fully implement their software. For this implementation, the “System Requirements”
will be defined as follows:
(a) The CAMA Cloud Synchronization Service will be running as intended with correct data*
being updated to WinGap without performance issues.
(i) No more than once per 60 minutes on schedule one (1) to ten (10) times per weekday at
the sole recommendation and discretion of DCS. Reasonable efforts to meet Customer’s
desired synchronization schedules will be made by DCS; but, if DCS recommendations
are not adhered to by Customer then performance issues may arise (e.g., delay in database
transactions completing, extended synchronization intervals, skipped synchronization
schedules, and the like).
(ii) *Correct data shall be defined as: editable data fields not exceeding the quantity
referenced in section 2)d)ii) and substantially similar to those in use by other assessment
jurisdictions shall allow for Customer to modify or delete existing database records and
insert new records from MobileAssessor; and the same aforementioned Customer
modifications, deletes, and inserts are updated in WinGap in a manner not causing
WinGap to malfunction (WinGap ceases to function in the same manner that it otherwise
would have if the same record modifications were made via WinGap user interfaces).
AUGUSTA-GA: 2018
5
(b) Each of the CAMA CloudSM licensed devices should be working as intended* as it relates to
the use of the MobileAssessor application. Hardware issues or connectivity issues caused by
something other than the MobileAssessor application will not be used as a reason to prevent
this requirement from being met.
(i) *Working as intended shall be defined as: Software performs in a manner consistent with
Software documentation.
(c) Customer will need to have been provided all Software documentation related to the use and
support of this application.
b) Customer may add additional licenses after the execution of this Agreement under the following
conditions:
(1) Customer requests a Purchase Order from DCS; and
(2) Customer signs the purchase authorization on the Purchase Order provided by DCS; and
(3) 100% of the additional license fees are paid within thirty (30) days of activation, in the amounts
listed below:
(a) additional mobile licenses are $1,750 each when configured for WinGap or $2,500 each when
configured for iasWorld.
(i) Customer shall incur no additional mobile license fees for mobile licenses paid for prior
to DCS beginning services referenced in section 2)e)ii).
(b) additional desktop administrative console licenses are $1,000 each.
c) Customer may add additional CAMA CloudSM modules and upgrades after the execution of this
Agreement under the following conditions:
(1) Customer requests a Purchase Order from DCS; and
(2) Customer signs the purchase authorization on the Purchase Order provided by DCS; and
(3) 100% of the additional upgrades fees are paid within thirty (30) days of activation, in the amounts
listed below:
(a) additional modules will be set at the then current rates,
(b) additional upgrades will be set at the then current rates.
d) If Customer determines that DCS is not in compliance with the terms of this Agreement, Customer may
suspend payments until DCS is in compliance with the terms and conditions of this Agreement.
i) To the extent that it does not alter the scope of this agreement, Customer may unilaterally order a
temporary stopping of the work, or delaying of the work to be performed by DCS under this
agreement.
ii) To the extent that the pricing provided by DCS is erroneous and defective, the parties may, by
agreement, correct pricing errors to reflect the intent of the parties.
iii) DCS is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other
severe and unexpected acts of nature. In any such event, the contract price and schedule shall be
equitably adjusted.
iv) Failure of DCS, which has not been remedied or waived, to perform or otherwise comply with a
material condition of this Agreement shall constitute default. Customer may terminate this
Agreement in part or in whole upon 30 days written notice to DCS pursuant to this term.
v) Full payment by Customer to DCS shall be immediately due if the parties agree that DCS was not
able to fulfill the requirements of this Agreement due to any inability of Customer to rectify any
AUGUSTA-GA: 2018
6
unreasonable working environment issues, for which Customer is accountable for, that interferes with
DCS's ability to successfully complete agreed upon services.
(1) Subsection (v) above shall not be triggered by DCS without prior escalation directly by DCS to
the Chief Official of the Customer’s department or office whose operations would be impacted
by the inability of DCS to fully implement Software in writing of any and all issues related to the
triggering of the clause. Such escalation in writing shall begin a 30 calendar day rectification
period to allow Customer under supervision of the Chief Official to remedy the working
environment issue(s) to the satisfaction of DCS, such satisfaction not to be unreasonably withheld.
In the event of such issue escalation, DCS shall provide a senior management representative to
liaise directly with Customer’s Chief Official during the rectification period.
4) Annual Hosting and Service Fees for Software. Annual Hosting and Service Fees for which Customer shall
be responsible to pay DCS an annual sum not to exceed $16,685 (for this Agreement’s 13 mobile licenses and
9 desktop licenses configured for WinGap). Customer will be entitled to product Updates during the term of
this Agreement, which include releases that correct identified errors in Software (including revisions or dot
releases), and product Upgrades, which are subsequent versions of Software, and provide new or enhanced
functionality.
a) All payments for services properly rendered shall be due to DCS within thirty (30) days of the date
Customer receives the invoice.
b) Full (non pro rata) Annual Hosting and Support Fees shall begin on January 1, 2019 and the first full
annual total is due no later than January 31, 2019.
i) One hundred percent (100%) of pro-rated Annual Hosting and Service Fees invoiced within 15 days
after the first day of Customer field appraisal staff receiving training as referenced in subsection 2 c)
above. Annual Hosting and Service Fees for year 2018 not to exceed $4,838.65.
c) Annual Hosting and Service Fees may increase to the then current rates if Customer adds additional
modules, switches CAMA systems, or upgrades after the execution of this Agreement as referenced in
Sections 3)b) and 3)c).
i) Annual Hosting and Service Fees shall increase by $2,990 + $270 per mobile license commencing at
the end of the Planned Testing Period referenced in section 2(e).
d) There shall be no credit or refund in the one-time license fees if the quantity of mobile licenses or upgrades
is decreased at any point in the future, but the annual maintenance and support fees shall decrease by the
then applicable and respective maintenance rate(s) per removed license or upgrade, per year.
e) DCS will provide standard support services on Software products in use by Customer and will use
reasonable efforts to respond to all service inquiries within two (2) business days. However, DCS cannot
guarantee response times for those inquiries requiring substantial research or if Customer does not provide
sufficient details or reproduction steps.
i) For each software product for which Customer has purchased, Customer shall be provided with
installation, basic set-up, problem analysis, problem resolution, and preventative or corrective service
information and efforts to reproduce and correct errors identified by Customer or determine that errors
are not reproducible.
f) Any of the above Annual Hosting and Service Fees can increase or decrease based upon the then current,
applicable, and respective number of licenses or upgrades added or removed after the execution of this
Agreement, in accordance with Sections 3 and 4; or, if in the event of no upgrades then the annual
maintenance amounts may increase by an amount not to exceed three percent (3%) from one year to the
next.
AUGUSTA-GA: 2018
7
5) Expenses. DCS shall be responsible for all direct expenses of DCS with regard to its performance of its services
under this Agreement, including travel, lodging and per diem expenses, with the exception that any expenses
for support or professional services in excess of any of the above described hours/days/licenses shall be billable
by DCS to Customer on a time and materials basis, as may be needed, and only as preapproved by Customer.
6) Mutual Mediation Clause. Upon demand by either party, the parties agree to mediate any dispute, claim or
controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation
or validity thereof, including but not limited to the determination of the scope or applicability of this agreement
to mediate. This clause shall not prevent either party from initiating any claim or suit, but if exercised by a
party, both parties agree to stay any litigation for a reasonable time pending the mediation. If either party
chooses to exercise this right to demand mediation, then, by doing so, that party shall also consent and agree
to toll any limitations periods applicable to any claims that the other party may have against the party
demanding mediation, such that all applicable limitations periods shall be extended by the same number of
days as the period of time from when the demand for mediation was first placed into the mail or otherwise
actually communicated to the other party, until the day on which mediation is completed (“Mediation Delay”);
and the party demanding mediation shall waive all defenses based on statutes of limitations where litigation is
actually commenced within an amount of time from the date that the statute of limitations would have otherwise
run equal to the length of the Mediation Delay.
7) Governing Law. The laws of the State of Georgia shall govern this Agreement between Customer and DCS
with regard to its interpretation performance, and any other claims related to this Agreement.
8) Jurisdiction and Venue. All claims, disputes and other matters in question between Customer and DCS
arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. DCS, by executing this Agreement, specifically consents to jurisdiction and
venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court
of Richmond County, Georgia.
9) The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
10) Waiver. No act or omission of any party shall be construed as constituting or implying a waiver by such
party of any default hereunder or of any breach or non-observance of the provisions hereof on the part or the
other party or as a surrender of any of the rights of such party resulting therefrom, unless expressly consented
to in writing by the party waiving such right.
11) Indemnification. Except as otherwise provided in this Agreement, DCS shall indemnify and hold harmless
Customer, its Mayor, Commissioners, officers, employees, and agents from any and all claims of losses which
may result from any negligence or misconduct on the part of DCS, its agents, employees, or representatives
and shall in all ways hold Customer, its Mayor, Commissioners, officers, employees, and agents harmless
from any such claims, losses, or damages regardless of whether or not such may be caused in part by an
officer, agent, director or employee of Customer, arising out of or resulting from the performance of this
Agreement.
12) Contingency Fee. DCS warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by DCS for the purpose of securing business and that DCS has not received any non-Customer fee
related to this Agreement without the prior written consent of Customer. For breach or violation of this
warranty, Customer shall have the right to annul this Agreement without liability or at its discretion to deduct
from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or
contingent fee.
AUGUSTA-GA: 2018
8
13) Confidentiality. The parties agree to hold each party's confidential information in strict confidence and to
take reasonable precautions to protect such confidential information (including, without limitation, all
precautions each party employs with respect to its own confidential information); unless disclosing-party of
confidential information authorizes disclosure in writing. Customer shall not be in breach of this Agreement,
including Exhibit “A,” in the event Customer is required by law, court order or enforceable subpoena to turn
over any information, software or other data that is otherwise confidential hereunder. Provided however
Customer will give DCS written notice within twenty four hours of Customer’s receipt of any request, order
or subpoena to allow DCS to seek whatever protections it deems advisable against such disclosure.
14) Severability. In the event that any one or more of the provisions contained in this Agreement shall for any
reason be held to be unenforceable, illegal or otherwise invalid in any respect under the laws governing this
Agreement or its performance, such unenforceability, illegality or invalidity shall not affect any other
provisions of this Agreement and this Agreement shall then be construed as if such unenforceable, illegal or
invalid provisions had never been contained herein.
15) Amendments. This Agreement may not be modified or changed in any respect whatsoever except by written
amendment signed by each party.
16) E-Verify. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta,
Georgia has registered with and is participating in a federal work authorization program. All contractors and
subcontractors must provide their E-Verify number and must be in compliance with the electronic verification
of work authorized programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of Homeland Security
to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986
(IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. §
13-10-91 and shall continue to use the federal authorization program throughout the contract term. All
contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with
the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure
from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance
with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially
similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of
each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical
services.
17) In accordance with Chapter 10B of the Augusta, GA. Code, Contractors agree to collect and maintain all
records necessary for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity
Program and to make such records available within a reasonable amount of time to Augusta, Georgia upon
request; such request shall not exceed more than once per six (6) months. The requirements of the Local Small
Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA.
CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or
other business on each contract, and shall provide such payment affidavits, regarding payment to
subcontractors, if any, as required by Augusta, Georgia. Such utilization reports shall be in the format specified
by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required
by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing
a form or filing information, please contact the Local Small Business Opportunity Program Office at (706)-
821-2406. Failure to provide such reports within a reasonable time period specified by Augusta, Georgia shall
entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding
payment from the contractor and/or collecting liquidated damages.
18) Designated Representative. Any notice that must be given under the present Agreement must be
communicated in writing at the following addresses:
AUGUSTA-GA: 2018
9
Person in charge of this project who will be available, knowledgeable, and authorized to execute
binding agreements on behalf of DCS or Customer:
For DCS: Daniel T. Anderson * For Customer: Hardie Davis, Jr., Mayor**
E-mail: dandeson@datacloudsolutions.net * Office of the Mayor
PO Box 2194 535 Telfair Street, Suite 200
Springfield, OH 45501 Augusta, Georgia 30901
*or then current DCS President, **or then current Mayor
with a copy to records@datacloudsolutions.net
19) Entire Agreement. The present Agreement, attached Exhibits, and/or Purchase Orders constitutes the full
and complete understanding and agreement of DCS and Customer (and Software Licensee) and supersedes all
prior negotiations, understandings and agreements pertaining to the subject matter of this Agreement. This
Agreement may be supplemented by one or more Purchase Orders, which will be deemed to be part of this
Agreement when signed by each party.
THE PARTIES HEREBY AGREE TO ALL OF THE ABOVE TERMS AND HAVE EXECUTED THIS
AGREEMENT BY A DULY AUTHORIZED REPRESENTATIVE.
EFFECTIVE DATE: _______________________
ACCEPTED BY:
Data Cloud Solutions, LLC (DCS)
ACCEPTED BY:
Augusta, Georgia (Customer)
Authorized Signature Authorized Signature
President
Title Title
The undersigned Board secretary and/or custodian of records hereby certifies that the
above and foregoing SOFTWARE LICENSE AND RELATED PROFESSIONAL
SERVICES AGREEMENT FOR APPRAISAL TECHNOLOGY INTEGRATION TO
FACILITATE AUGUSTA, GEORGIA’S DISCOVERY & APPRAISAL OF REAL
ESTATE AND EQUALIZATION OF VALUES, was approved by the Augusta, Georgia
Commission on __________________
__________________________________
Lena J. Bonner, Clerk of Commission.
AUGUSTA-GA: 2018
10
EXHIBIT A
End User License Agreement
DEFINITIONS.
1.1 “Purchase Order” has the meaning set forth in
Section 2.
1.2 “Floating User” means the number of
undesignated concurrent users specified in any Purchase
Order who may simultaneously access and use the
Licensed Software, subject to the license granted herein.
1.3 “Named User” means the number of users
specified in any Purchase Order who are employees or
authorized contractors of Licensee and specifically
designated to use the Licensed Software, subject to the
license granted herein.
1.4 “Licensed Software” means the proprietary
software of Data Cloud Solutions, LLC (in object code
format only) and related documentation that is identified
in any mutually agreed upon Purchase Order or
Agreement.
1.5 “Business Unit” means the specific county
division or operations unit identified in a Purchase Order
for which Licensee is authorized to use the Licensed
Software.
1.6 “Intellectual Property Rights” means any and all
rights, whether or not registered, that may exist from time
to time in this or any other jurisdiction under patent law,
copyright law, moral rights law, publicity rights law, trade
secret law, trademark law, unfair competition law or other
similar protections.
2 PURCHASE ORDERS.
2.1 Licensee may issue to Data Cloud Solutions,
LLC ("DCS") written Purchase Orders identifying the
Licensed Software (as defined below) and services Licensee
desires to obtain from DCS (the “Purchase Order(s)”). Such
Purchase Orders shall be consistent with the terms and
conditions of this Agreement. It is the parties’ intent that the
initial version of each Purchase Order shall be generated by
DCS. DCS shall accept any mutually agreeable Purchase
Orders or alterations thereto which do not establish new or
conflicting terms and conditions from those set forth in this
Agreement and the exhibit(s) attached hereto or entered into
pursuant to the terms of this Agreement. In the event of a
conflict between the terms of this Agreement and a Purchase
Order, the applicable terms of this Agreement shall prevail
over the conflicting terms of such Purchase Order. DCS
may reject a Purchase Order that does not meet the
conditions described above by promptly providing to
Licensee a written explanation of the reasons for such
rejection. In order to be valid, all Purchase Orders submitted
by Licensee must be substantially in the form of Purchase
Order attached hereto and shall be executed by authorized
representatives of each party prior to taking effect. Each
executed Purchase Order shall be attached hereto and
incorporated herein as Purchase Order 1, 2, et seq.
3 LICENSE.
3.1 Grant of License. Subject to the terms of this
Agreement and any applicable Purchase Order, DCS hereby
grants to Licensee a non-exclusive, non-transferable, non-
sublicenseable, restricted license to use the Licensed Software
for internal purposes only, for the specific business purposes
and Business Unit (if applicable), and during the license term
specified in a Purchase Order (the “License”). The License
permits employees and authorized users of Licensee to use the
Licensed Software, subject to the number of Floating Users
and/or Named Users specified in the Purchase Order.
3.2 Prohibited Uses. Licensee may not (i) transfer all
or any portion of the Licensed Software to a different
computer configuration or permit use by third parties or other
functionally independent business units affiliated with
Licensee or affiliates of Licensee, (ii) reinstall or use the
Licensed Software or documentation following the expiration
or termination of this Agreement unless it enters into an
additional license agreement with DCS, (iii) attempt to
circumvent any technical devices of the License Software that
are directed at, or have the effect of, enforcing the terms of this
Agreement, (iv) make copies of the Licensed Software other
than for backup, training, testing or other internal support
reasons, or (v) modify, create derivative works, translate,
decompile or create or attempt to create, by reverse
engineering or otherwise, the source code from the object code
supplied to Licensee. Licensee may not remove, modify or
obscure any copyright, trade secret, confidentiality,
trademark, service mark or other proprietary rights, notice or
legend on any copy of the Licensed Software, the media on
which it is contained, or related data, documentation or other
materials. Licensee may not market, sell, lend, rent, lease, or
otherwise distribute the Licensed Software. Except as
otherwise expressly provided herein, Licensee may not assign,
sublicense or otherwise transfer any rights in or to the
Licensed Software. The Licensed Software shall not be used
under any circumstance whatsoever directly or indirectly in a
computer service business or service bureau or in a rental or
commercial timesharing arrangement.
3.3 Designated Hardware. Licensee agrees to
operate the Licensed Software on hardware meeting or
exceeding the requirements as specified in a Purchase Order
or this Agreement or otherwise recommended by DCS.
Licensee acknowledges and agrees that the License is
restricted to county/Customer operations only, and that the
Licensed Software may not be installed on hardware not
owned and operated by Licensee.
AUGUSTA-GA: 2018
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3.4 Database. Licensee agrees that the database
created by DCS and its architecture are key components
of Software that is also being licensed concurrently with
this Agreement. The database may be subject to copyright
protection by DCS. Licensee acknowledges that any
alteration of the database – even in the case of changing
data that may be owned by Licensee – that is performed
by software that is not the Licensed Software and/or by an
agent that is not associated with DCS is inconsistent with
the License granted under this Agreement and may cause
the Licensed Software to malfunction or affect the
integrity of the data in the database, and that DCS can no
longer warrant the accuracy of the data or the database.
Licensee shall not permit any third party or third party
software product to access the database except with the
prior written consent of DCS.
SERVICES.
4.1 Professional Services. DCS shall provide
professional services (“Services”) as described in Purchase
Orders to assist with data conversion, system
implementation and configuration, customization, and
installation, or in connection with other activities as may be
described in Purchase Orders. Subject to the mutual
agreement of the parties in a Purchase Order or this
Agreement, DCS personnel will perform these Services at
the rate and charges set forth in such Purchase Order; plus
applicable travel, meal and lodging expenses if preapproved
by Customer.
4.2 Maintenance and Support Services. DCS shall
provide maintenance and support services
(“Maintenance”) as described in Purchase Orders or this
Agreement to maintain the Licensed Software and to
provide technical support, Licensed Software updates, and
other services as described in Purchase Orders or this
Agreement. Unless otherwise set forth in an applicable
Purchase Order, support calls for service will be provided
during normal business hours, and will be responded to in
a maximum of 1 day for standard inquiries and 3 hours for
emergency inquiries from the time the call was placed or
3 hours for premium support services (if purchased); or
otherwise resolved as soon as reasonably possible as
defined within this Agreement. Licensee understands and
agrees that if Licensee discontinues and then resumes the
use of Maintenance, Licensee will be required to pay DCS
the entire Annual Maintenance and Support Services Fees
for the period of discontinuance, plus any Maintenance
Services then commencing.
5 FEES AND EXPENSES.
5.1 In consideration for the License and the
Services and Maintenance to be provided by DCS, Licensee
shall pay the fees as indicated in the applicable Purchase
Order. Licensee will pay these fees within thirty (30) days
of the date of the invoice, unless otherwise stipulated in the
Purchase Order or this Agreement. Thereafter, all past due
balances shall accrue interest at the rate of 1% per month.
Licensee agrees that the SaaS CAMA CloudSM applications
are available only through a rental time-based subscription
basis and the failure to pay any fees related thereto greater than
sixty (60) days shall permit DCS to deny Licensee - without
notice - access to those aspects of the Software until full
payment for all amounts owing are paid in full.
6 PROPRIETARY RIGHTS AND
CONFIDENTIALITY.
6.1 Licensee understands and agrees that the
Licensed Software, related data, documentation, and all other
information and materials provided by DCS to Licensee (the
“Proprietary Information”) are confidential and that DCS has
and will have exclusive Intellectual Property Rights in such
Proprietary Information. Notwithstanding the foregoing, DCS
understands and agrees that Licensee is a political subdivision
of the State of Georgia, and is subject to the Georgia Open
Records Act. DCS further understands that information which
DCS considers or treats as confidential may be made public or
disclosed to members of the public, if such disclosure is
required by law.
6.2 Licensee acknowledges and agrees that no title or
ownership of the Licensed Software or any of DCS’s
Intellectual Property Rights is transferred to Licensee by
this Agreement and that the Licensed Software and all
Intellectual Property Rights are and will remain the
exclusive property of DCS. Except as otherwise expressly
set forth in any Purchase Order or this Agreement, DCS
shall own all right, title, and interest in and to all
Deliverables that are written or created by DCS personnel
alone or jointly with Licensee or third parties in connection
with this Agreement. “Deliverable” shall mean any work
product, software, co-development, analysis, or other
deliverable(s) produced for or delivered to Licensee under
this Agreement in connection with a Purchase Order.
6.3 Licensee agrees not to make any claim or
representation of ownership of any of the Licensed Software
and all related data, documentation and other materials,
including any Deliverables. Subject only to the rights
expressly granted to Licensee under this Agreement according
to the non-exclusive License herein, all rights, title and interest
in and to the Licensed Software including without limitation
the Proprietary Rights will remain with and belong
exclusively to DCS. This is a software license agreement and
not an agreement for the sale of the Licensed Software.
6.4 Except as required or prohibited by law, Licensee
agrees to keep all Licensed Software (including all related
data, documentation and other materials) and other
confidential information of DCS confidential and agrees not
to sell, assign, distribute or disclose any Licensed Software or
any portion of the Licensed Software to any other person or
entity. Licensee agrees to advise its employees, agents and
consultants of the confidential and proprietary nature of the
Licensed Software (including all related data, documentation
and other materials) and of the restrictions imposed by this
Agreement, and agrees to confine access to Licensee’s
employees, agents and consultants solely on a need-to-know
basis, subject to all restrictions imposed by this Agreement.
AUGUSTA-GA: 2018
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Except as required or prohibited by law, demonstrating the
capability of the system to competing property assessment
jurisdictions, competing vendors, and/or competing
agents/consultants shall be a disclosure of the Licensed
Software that constitutes a material breach of this
Agreement.
6.5 DCS agrees to keep confidential all of
Licensee’s confidential information, and agrees not to sell,
assign, distribute or disclose any such confidential
information to any other person or entity. DCS agrees to
advise its employees, agents, and consultants of the
confidential and proprietary nature of such confidential
information and of the restrictions imposed by this
Agreement, and agrees to confine access to DCS’s
employees, agents and consultants solely on a need-to-know
basis, subject to all restrictions imposed by this Agreement
and by law.
6.6 The provisions of this Section 6 apply to the
Licensed Software as originally delivered by DCS and as
modified or otherwise enhanced and to any data,
documentation, other materials and information regarding
the Licensed Software that has been given to Licensee prior
to the Effective Date, and apply to Licensee and to all
employees, agents, consultants and affiliates of Licensee.
6.7 To the extent that Licensee is authorized by law
to do so, Licensee agrees to assist DCS in stopping and
preventing any possession or use of the Licensed Software
(including all related data, documentation and other
materials) by any person or entity not authorized by this
Agreement to have such possession or use, and will
cooperate with DCS in any litigation that DCS determines is
reasonably necessary to protect the Proprietary Rights.
6.8 The parties agree that any breach of the
provisions of this Section 6 will cause substantial damages,
that the amount of such damages is difficult to determine
with precision, and that any remedies at law for such a
breach will entitle the owner of the confidential information
or Proprietary Information as the case may be, in addition to
any other remedies it may have, to temporary and permanent
injunctive and other relief, without the necessity of posting
bond or proving actual damages. DCS further agrees that,
to the extent that any disclosure of information is required
by law, or the concealing of information is prohibited by
law, including information of any type considered under this
Agreement to be confidential, DCS shall not be entitled to
any damages or other legal or equitable relief whatsoever.
7 INDEMNITY.
7.1 DCS will indemnify and defend Licensee, at
DCS's expense, against any claim or any action brought, and
will pay any and all costs, liabilities, expenses, settlements,
or judgments finally awarded in favor of a third party against
Licensee, based upon any claim that the Licensed Software
infringes any valid U.S. patent, copyright or trade secret,
provided that Licensee: (i) promptly notifies DCS in writing
of any such claim; (ii) gives DCS full authority and control of
the settlement and defense of the claim; (iv) has not made any
admission or offer to settle and (iv) fully cooperates with DCS
in the defense of such claims, including providing adequate
assistance and information. DCS shall keep Licensee
informed of, and consult with Licensee in connection with the
progress of such litigation or settlement. DCS may not settle
any Claim unless it unconditionally releases Licensee of all
liability. The indemnity provided hereunder shall not apply to
amounts paid in settlement of any claim if such settlement is
made without DCS's prior written consent.
7.2 This indemnity does not apply to, and DCS will
have no obligation to Licensee for, any infringement claim
that arises from: (i) any modification to the Licensed Software
by anyone other than DCS unless approved in writing by DCS;
(ii) modifications made by DCS at Licensee’s request in
compliance with Licensee’s design, specifications or
instructions; (iii) use of the Licensed Software other than as
specified in this Agreement or in the applicable
documentation; (iv) use of the Licensed Software in
conjunction with third-party software, hardware or data other
than that with which the Licensed Software is specifically
designed to be used, solely as expressly specified in the
documentation or this Agreement, or (v) use of a prior version
of the Licensed Software, if the infringement claim could have
been avoided by the use of the current version of the Licensed
Software.
7.3 If an infringement claim arises, or in DCS's
reasonable opinion is likely to arise, DCS may at its own
expense and in its own discretion obtain for Licensee the right
to continue using the Licensed Software, modify the Licensed
Software to make it non-infringing, or substitute other
Licensed Software of substantially similar capability and
functionality. If none of these options are reasonably available
to DCS, DCS may terminate the License for the infringing
Licensed Software and refund to Licensee the License fee paid
for the infringing Licensed Software, less a reasonable charge
for Licensee’s use of the Licensed Software prior to such
termination. THIS SECTION 7 STATES THE ENTIRE
OBLIGATION OF DCS AND THE EXCLUSIVE
REMEDIES OF LICENSEE WITH RESPECT TO ANY
CLAIMS OF INFRINGEMENT OR INTELECTUAL
PROPERTY RIGHTS VIOLATIONS.
8 WARRANTY AND LIMITATION OF
LIABILITY.
8.1 DCS warrants that as of the Effective Date of this
Agreement, (i) it has the authority to grant the License under
this Agreement to Licensee; (ii) any Services provided
under this Agreement and any Purchase Orders will be
performed in a professional and workmanlike manner; and
(iii) the Licensed Software will conform substantially to its
documentation for thirty (30) days from go-live delivery.
Licensee’s sole remedy for a breach of the express
warranties in this section shall be repair or replacement of
AUGUSTA-GA: 2018
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the Licensed Software or reperformance of any applicable
Services within a reasonable time.
8.2. DCS MAKES NO WARRANTIES OF FITNESS FOR
A PARTICULAR PURPOSE. DCS DOES NOT
WARRANT THAT THE PRODUCT WILL OPERATE
WITHOUT INTERRUPTION OR BE ERROR FREE.
EXCEPT AS EXPRESSLY PROVIDED IN THIS
AGREEMENT OR ANY APPLICABLE PURCHASE
ORDER, DCS HAS NO DUTY TO UPDATE,
MAINTAIN OR PROVIDE ANY ENHANCEMENTS
FOR THE LICENSED SOFTWARE.
9 TERM AND TERMINATION.
9.1. The term of this Agreement shall begin on the
Effective Date and continue in effect until terminated as
provided herein or otherwise stipulated in the Agreement.
In the event that either party fails at any time to comply
with any of its obligations under this Agreement and fails
to cure such breach within thirty (30) calendar days after
the giving of a written notice of breach that describes in
reasonable detail the alleged breach, the other party may
terminate this Agreement effective on the 31st day after the
original written notice of breach unless some interim
arrangement has been reached between the parties during
the 30-day cure period. If Licensee breaches any
provision of Section 3 or Section 6, DCS may terminate
this Agreement immediately upon written notice to
Licensee. Upon termination, Licensee shall immediately
destroy all copies of the Licensed Software, and certify to
DCS that it has retained no copies of the Licensed
Software. Upon termination, regardless of the reason for
termination, Licensee shall pay DCS all undisputed Fees
or expenses then due or incurred up to the time of
termination. The rights and responsibilities of the parties
pursuant to paragraphs 3.2, 5, 6, 8.2, 8.3, and paragraph
10 shall survive the expiration or termination of this
Agreement.
9.2 NON-APPROPRIATION. DCS acknowledges
that Licensee is a governmental entity and the contract
validity is based upon the availability of public funding
under the authority of its statutory mandate. In the event
that public funds are not appropriated for the performance
of Licensee’s obligations under this Agreement, then this
Agreement shall automatically expire without penalty to
Licensee thirty (30) days after written notice to DCS of
the non-appropriation of public funds. It is expressly
agreed that Licensee shall not activate this non-
appropriation provision for its convenience or to
circumvent the requirements of this Agreement, but only
as an emergency fiscal measure during a substantial fiscal
crisis, which affects generally its governmental
operations. Any services performed by DCS prior to its
receipt of notice of the Licensee’s intent to terminate this
Agreement in accordance with this paragraph shall
nonetheless be paid to DCS, including all non-refundable
amounts.
MISCELLANEOUS.
10.1 Except for Customer's obligation to pay DCS,
Neither party will be liable for any failure to comply with or
delay in performance of this Agreement where failure or delay
is caused by or results from any events beyond its control,
including but not limited to, fire, flood, earthquake, accident,
civil disturbances, acts of any governmental entity, war,
shortages, embargoes, strikes (other than those occurring in
the workforce of the party claiming relief, or the workforces
of its subcontractors), transportation delays, or acts of God.
10.2 This Agreement will inure to the benefit of and
be binding upon the parties and their respective successors and
permitted assigns; provided however, that (i) Licensee may
not assign or otherwise transfer this Agreement or any of its
rights and/or obligations hereunder without the prior written
consent of DCS, and (ii) DCS may only transfer or assign its
rights and obligations under this Agreement to an affiliate, in
connection with a merger or acquisition or in connection with
a corporate reorganization.
10.3 No delay, omission or failure to exercise any
right or remedy under this Agreement will be deemed to be a
waiver of such right or remedy or acquiescence to the event
giving rise to such right or remedy, but every such right and
remedy may be exercised from time to time and so often as
may be deemed expedient by the party exercising such right
or remedy.
10.4 DCS and Licensee are independent contractors
with respect to one another under this Agreement, and neither
one is a partner, joint venture, employee, agent or legal
representative of the other for any purpose.
10.5 This Agreement will be governed by and
construed in accordance with the laws of the United States and
the State of Georgia, without respect to conflict of laws
principles. The parties agree that the United Nations
Convention on Contracts for the International Sale of Goods
(1980) is specifically excluded from application to this
Agreement. For all disputes arising out of this Agreement,
venue shall lie exclusively in the State or Superior Courts of
Macon-Bibb County, Georgia, or in the United States District
Court for the Middle District of Georgia, Macon Division.
10.6 If any provision of this Agreement or compliance
by any of the parties with any provision of this Agreement
constitutes a violation of any law, or is or becomes
unenforceable or void, then such provision, to the extent only
that it is in violation of law, unenforceable or void, shall be
deemed modified as necessary so that it is no longer in
violation of law, unenforceable or void, and such provision
will be enforced to the fullest extent permitted by law. If such
modification is not possible, such provision, to the extent that
it is in violation of law, unenforceable or void, shall be deemed
severed from the remaining provisions of this Agreement,
which provisions will remain in full force and effect.
10.7 In the event that any provision of this Agreement is
held to be illegal, invalid or unenforceable, under present or
AUGUSTA-GA: 2018
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future laws, then (i) such provision will be fully severable
and this Agreement will be construed and enforced as if such
illegal, invalid or unenforceable provision were not a part
hereof, (ii) the remaining provisions of this Agreement will
remain in full force and effect and will not be affected by
such illegal, invalid or unenforceable provision or by its
severance from this Agreement, and (iii) there will be added
automatically as a part of this Agreement a provision similar
in terms to such illegal, invalid or unenforceable provision
as may be possible and still be legal, valid and enforceable.
10.8 This Agreement will be a public document and
will be subject to disclosure under the Open Records Act.
Subject to the confidentiality restrictions set forth in
Section 6 above and applicable law, the parties may create
and distribute media releases, public announcements, or
make public disclosures regarding the existence of the
Agreement and such releases, announcements and
disclosures may include the name trademark or logo of
either of the parties, and be posted on the parties
respective web sites. Any media release or public
announcement by Licensee regarding this Agreement
shall be subject to prior approval by DCS. DCS may
disclose Licensee’s name on a list of customers.
10.9 This Agreement will become effective only upon
execution of this Agreement by an authorized officer of
DCS and Licensee.
10.10 Any notice or communication required or
permitted to be given hereunder may be delivered by
hand, deposited with an overnight courier, sent by
confirmed facsimile, or mailed by registered or certified
mail, return receipt requested, postage prepaid, in each
case to the address of the receiving party indicated below,
or at such other address as may hereafter by furnished in
writing by either party hereto to the other. Such notice
will be deemed to have been given as of (i) the date it is
delivered in the case of delivery by hand or overnight
delivery, (ii) on the date of facsimile if sent by confirmed
facsimile, and (iii) three (3) days after deposit in the mail
in the case of certified mail delivery. Copies of all notices
to DCS shall be sent to: Data Cloud Solutions, LLC, 4
West Main Street, Suite 908, Springfield, OH 45502; and,
Data Cloud Solutions, LLC, PO Box 2194, Springfield,
OH 45501; and a PDF copy to
records@datacloudsolutions.net
10.11 The Uniform Computer Information
Transactions Act does not apply to this Agreement.
10.12 This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original,
and all of which together shall constitute one and the same
instrument. Such counterparts may be sent via facsimile
or in PDF format via email.
RICHMOND-GA: 2018
15
1
AMENDMENT
This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as
indicated below (“Effective Date”), by and between Tyler Technologies, Inc. (“Tyler”), a Delaware
corporation with offices at 5519 53rd Street, Lubbock, TX 79414, and Augusta, Georgia, located at 535
Telfair Street, Augusta, GA 30901 (“Client”).
WHEREAS, Tyler and Client are parties to an agreement titled License and Services Agreement effective
June 29, 2017 (“Agreement”), under which Client acquired the right to use the software described
therein as well as related professional services and maintenance and support; and
WHEREAS, Client desires to remove software and services from the Agreement;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth
herein, Tyler and Client hereby agree as follows:
1. The following software and associated Software License fee are hereby removed from Exhibit A,
Investment Summary, of the Agreement:
Software License:
iasWorld Field Mobile™ $33,780
2. The following Implementation Services and associated professional services fee are hereby
removed from Exhibit A, Investment Summary, of the Agreement:
Implementation Services
Field Mobile $32,260
3. Year 1 Maintenance and Support Fees as listed in Exhibit A, Investment Summary, of the
Agreement is hereby removed in its entirety and replaced by the following in lieu thereof:
Year 1 Maintenance and Support Fees:
• Tax Software ($93,650.00) – includes iasWorld Tax; Delinquent Tax; Financial Accounting
• Assessor Software ($106,540) – Includes iasWorld CAMA; Personal Property; Public Access;
SmartFile.
4. The parties agree that the following is added to Data Conversion Specifications, Phase 6 of
Exhibit C, Statement of Work:
• Tyler will provide Client with the data mapping of essential fields in Client’s legacy system to
where the data will be populated in the iasWorld database for consumption by Mobile
Assessor. Client acknowledges and agrees that it is the Client’s responsibility to provide the
2
mapping to Data Cloud Solutions. Data Cloud Solutions will independently interface Mobile
Assessor with iasWorld.
5. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
6. All terms and conditions of the Agreement not herein amended remain in full force and effect.
IN WITNESS WHEREOF, persons having been duly authorized and empowered to enter into this
amendment hereunto executed this Amendment effective as of the date last set forth below.
Tyler Technologies, Inc. Augusta County, Georgia
By: By:
Name: Name:
Title: Title:
Date: Date:
Purchase Order
PO # 17-835D
June 4, 2018
PO Box 2194, Springfield, OH 45501
service@datacloudsolutions.net
TO Richmond County Tax Assessors - ATTN: Mr. Alveno Ross
535 Telfair Street, Suite 120
Augusta, GA 30901
aross@augustaga.gov
Office: (706) 821-1765
SALES CONTACT SITE PRICE GUARANTEE QUOTE
EXPIRATION
n/a Richmond County Tax Assessors 180 Days 12/01/2018
QTY DESCRIPTION UNIT PRICE ($) LINE TOTAL ($)
1
CAMA CloudSM Site License & Implementation; The one-time site fee for
initial implementation covers all residential and commercial (RP) data-field
mapping, screen layout, initial data uploads/synchronization logic. Total
account size of up to 83,000 real property parcels.
*minimum $5,000 (WinGAP)
n/a 17,430.00
13
CAMA Cloud: MobileAssessorSM Licenses (2+ year term); One-time license
fee, UNLIMITED USE, iPad Package, w/ Data Collection, DynamicRouteSM,
Interactive GIS, Touch Sketching, Instant PhotoBaseSM.
$1,750 X e
Mobile Lic's 22,750.00
9
CAMA Cloud: Admin Console Licenses; Field tracking and audit trail, Real-
Time Q.C. Module, Real-Time Administrative Dashboard & Reports. MA
licenses * 70% = Free Admin Console licenses. Extra = $950 each.
$1,000 X e
Ext AC Lic's 0.00
2.5/3 Training Days; 2.5 Remote (Power Users, Team Leads, Admin) + 3 Onsite (All
Mobile/appraisers, and Admin Console/supervisors).
$920/
$1,200x
# of Days
$2,300 +
3,600.00
0
10.5” iPad Pro 2 64GB with WiFi + LTE (or newer) (County Preference for
Carrier? Verizon/AT&T?); The one-time fee for acquisition, setup,
configuration for MobileAssessor; and, transfer and delivery from DCS to
County. Plus, protective case & antiglare screen cover.
875.00 0.00
1
One-Time Discount (Preferred Customer/System); A one-time discount off
of Licenses & Implementation for new customers on certain systems, going
live in Late 3rd Qtr 2019 or 4th Qtr 2018; and greater than one Mobile CAL per
10,000 parcels. [5% + 0.15% per overage, max 20%)
-5.75% (2,649.60)
ESTIMATE
TOTAL $43,430.40
We look forward to hearing from you soon.
THANK YOU FOR YOUR INTEREST!
Notes:
A full implementation going live late 3rd or early 4th qtr 2018 would be
$48,269.05. (see maintenance on next page)
$43,430.40 for implementation, training, licenses, +
$4,838.65 for pro-rated annual hosting, maintenance, and support for 2018
Then, $16,685.00 for annual hosting, maintenance, and support each year 2019+
OPTIONAL SPLIT PAYMENT PLAN IS AVAIALBLE
Purchase Order
PO # 17-835D
June 4, 2018
PO Box 2194, Springfield, OH 45501
service@datacloudsolutions.net
TO Richmond County Tax Assessors - ATTN: Mr. Alveno Ross
535 Telfair Street, Suite 120
Augusta, GA 30901
aross@augustaga.gov
Office: (706) 821-1765
ANNUAL MAINTENANCE & SUPPORT FEES
QTY DESCRIPTION UNIT PRICE ($) LINE TOTAL ($)
1
SaaS Maintenance, Photo Repository, Field Audit History & Remote
Support (2+ year term); SSL, and Guaranteed no-loss data backups &
secure storage. (up to 83,000 parcels) *minimum $850 per yr
$0.08* x
Est. Parcels 6,640.00
1 CAMA Cloud & MobileAssessorSM Maintenance (13 mobile + 9 desktop) 25% of License
Fees 10,045.00
1 Minimum Reserved Instance SaaS Hosting Discount; Estimated Go-Live
late 3RD or early 4TH Qtr 2018 (line 1) -71% (4,714.40)
1 *Pro rated Maintenance & Support Discount; Estimated Go-Live late
3RD or early 4TH Qtr 2018 (line 2) -71% (7,131.95)
TOTAL EST. MAINT. COST
$16,685.00
* 4,838.65
We look forward to hearing from you soon.
THANK YOU FOR YOUR INTEREST!
Note:
* Pro-rated amount if going live after January 1, 2018. Full
annual maintenance (for SaaS hosting + licenses) begins January 1,
2019 and the first annual total is due no later than January 31,
2019. Subsequent annual maintenance billing periods shall also commence on a January 1st date, with no less than two additional
renewals being due no later than 1/31/2020, and 1/31/2021.
A full implementation going live late 3rd or early 4th qtr 2018
would be $48,269.05. (see licenses and implementation on previous
page)
I have read the information outlined in this form and
authorize Data Cloud Solutions, LLC to make required arrangements in order to perform the above mentioned
tasks and agree to pay all referenced costs.
Acceptance of Quote/Order:
Signature/Date
Printed Name
Public Safety Committee Meeting
7/31/2018 1:20 PM
Approve Contract with Data Cloud Solutions, LLC to implement the Mobile Assessor Application, and
Approve the Addendum to the Tyler Technologies Contract.
Department:Information Technology
Presenter:Mr. Reggie Horne, Deputy Director of Information Technology
Caption:Approve Contract with Data Cloud Solutions, LLC to implement
the Mobile Assessor Application and approve the Amendment to
the Tyler Technologies Contract.
Background:The Richmond County Tax Assessor’s Office (TAO) must
maintain software that will capture information about property,
buildings, ownership, values, etc. in order to prepare a tax
digest. The system currently used by the TAO is known as
WinGAP, which is manufactured and supported by the Georgia
Department of Revenue. WinGap does not offer a mobile
application whereby Appraisers can seamlessly update property
records from the field. In the near future, the Tax Assessor’s
Office (TAO) and the Tax Commissioner’s Office (TCO) will
begin using a product known as iasWorld to maintain a proper
Tax Digest and to properly manage Customer Accounts and to
create Tax Bills.
In conjunction with the approval of this contract, the contract
with Tyler Technologies for the implementation of iasWorld
approved by the Commission in June of 2017 will be amended
such that the Mobile Applications will be removed from that
contract. The money recovered from that contract amendment
will then fund this implementation.
The goal of this project is to provide the TAO with a mobile
application that will allow its Appraisers to more efficiently
update Property Records maintained in the joint system used by
both the TAO and TCO. This mobile application will automate a
primarily manual process thus reducing the amount of time and
effort to update the Tax Digest.
Analysis:
The goal of this project is ultimately the capture and storage of
information in a modern database structure whereby certain
processes such as the update of property records could be
completed in a shorter amount of time. Currently, the process by
which the TAO updates property records is manual in that
Property Cards must be printed for each Account that needs
updating. Once the cards are printed, an Appraiser will take the
cards into the field and write down any changes. The appraiser
must then bring those cards back to the office in order for
someone to manually update each property account. The Mobile
Assessor Application referenced above allows for Mobile Data
Collection and Review that greatly reduces or eliminates the
need for field documents and manual processes as Property
Records can be updated on the fly and imported into the System
of Record within a matter of hours as opposed to several days.
The Mobile Assessor Application is capable of importing data
into both the current WinGap system as well as into iasWorld
which will be used in the near future. This application will also
meet the immediate need for ground parcel reviews by field
appraisers that will result in an accurate database as a major
component of the over-all Neighborhood Recoding Project. The
county digest annual “sales ratio study” conducted by the
Department of Audits and Accounts (DOAA) plays a central
role in the “3-Year Full Digest Review” which is conducted by
the Department of Revenue (DOR). MobileAssessor will allow
this office to start the necessary task of assuring an actual on-site
review of all parcels with a targeted completion of the project
for the 2021 Digest – “a 3-Year Full Digest Year.”
Financial Impact:Estimated up-front cost is $48,269.05, funded from SPLOST 7.
Estimated annual maintenance for this solution is $16,685.00.
Alternatives:
Recommendation:Approve Contract with Data Cloud Solutions, LLC to implement
the Mobile Assessor Application, and Approve the Amendment
to the Tyler Technologies Contract.
Funds are
Available in the
Following
Accounts:
The project will be funded through IT SPLOST 7 funds.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting Commission Chamber -7llol20l}
ATTENDANCE:
Present: Hons. D. Williams, Chairman; Smith, Vice Chairman;
Jefferson and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Motion to receive as information that Augusta, Georgia, has entered into a 2 ltem
year contract, with three (1) year renewals, with EMS Management & Action:
Consultants, Inc. to provide medical billings for EMS services rendered by the Approved
Augusta Fire Department. EMS Management & Consultants, Inc. fees for
billing with be 5.75 % of fees collected.
Motions
fr"J:"' Motion rext
Motion to delete
Delete this item from the Commissioneragenda. Sammie Sias
Seconded By HJil
Commissioner
Andrew Jefferson Passes
Made By
Made By
Commissioner
Andrew
Jefferson
Seconded By Motion
Result
Motion Passes 4-0.
2. Approved placing Emergency Medical Technician (EMT) in all public Item
meetings held in the Municipal Building. (Requested by Commissioner Action:
Marion Williams - referred from June 19 Commission meeting) Approved
Motions
Motion Motion Textlype
Motion to approve
a __-__.- receiving this item asADDTOVEinformation.
Motion Passes 4-0.
Commissioner
Grady Smith Passes
3. Presentation from IVIr. Bill Lockett, Age Friendly Augusta
Liaison regarding Georgia's Yellow Dot Program.
Commission
Motion
Result
Passes
Item
Action:
Approved
Motions
f#:"" Motion rext
Motion to approve
a ____--____ receiving this item as CommissionerAPProve information. Grady Smith
Motion Passes 4-0.
Motions
ry#' Motion rext
Presentation from Mr. Kevin Moody regarding the general condition Item
and criminal activities in District 2. Action:
None
Made Seconded Motion
By By Result
Mr. Moody did not appear before
the committee.
5. Motion to approve the minutes of the Public Safety Committee held on June Item12,2018. Action:
Approved
Motions
Motion
Type
Approve
Made By
Made By Seconded By
Commissioner
Andrew
Jefferson
4.
Motion Text
Motion to
approve.
Motion Passes
4-0.
seconded By Motion
Result
Commissioner Commissione
Andrew Jefferson Dennis willialns Passes
www.auqustaga.qov
Public Safety Committee Meeting
7/31/2018 1:20 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on July 10, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AUGUSTA, GEORGIA
New Grant Proposal/Application
Before a Department/agency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000163 SUPERIOR Augusta Judicial Circuit Adult Felony Drug Court Program
Requesting grant offcred by the Criminal Justice Coordinating CounciI for the
continuation for FY' l9 of an Adult Felony Drug Court Program.
Cash Match Required: l0% taken from participant fees account 205000000-351l4l0
EEO required (YAll): No
EEO Department Notified: No
Start Date: 01101 2018
Submit Date: 0312712018
Total Budgeted Amount: 469.562.72
Sponsor: GM00l2
Sponsor Type: g
Purpose: J
Name
End Date: 0613012019
Departmentz 027
Total Funding Agency:
C'riminal Justice Coord Co
State
Drug Courts
Contacts
Superior Court Cash Match? Y
42t.792.72 Total Cash Match: 47,770.00
Flow Thru ID:
PhoneType ID
I cvttooz Ashley, Elaina (706)823-4424
Approvals
Type
FA
Bv4
JBLANCHARD
Date
03127 t20t8 Dept. Signature:q:\7qQ'"e
Grant Coordin
l.)
a
o
I have re' iewcd the Grant application and enclosed materials and:
Find the grant/award to be feasible to the needs of Augusta Richmond County
Dcny the request
, ( onyrrlr t't rl &.r,/t.'t
Finance Dircctor
2. ) I have revicwcd the Grant application and enclosed materials and:
.y' Xpprove the Dcpartment Agency to movc forward with the application
Date
3- t k/tr Receivsd
Administntots O,fitce
uAn I I20fr
Aqgus|a, GA
Deny the request
form will also be useYto provide the external auditors with information on all grants for compliance and
certification requirements as required b1' the State and Federal Government.
User: EA 16908 - Elaina Ashley page
Report: GM1000_PROPOSAL - GMl000: Grants Management: I
Current Date: 0112712018
Currentl'ime: l4:28:26
Nathan Deal
GOVERNOR
Honorable James G. Blanchard
STATE OF GEORGIA
OFFICE OF THE GOVERNOR
ATLANTA 30334-0900
May 16,2018
Augusta Judicial Circuit Adult Felony Drug Court
735 James Brown Boulevard, Suite 2200
Augusta, Georgia 30901
Dear Judge Blanchard:
Congratulations! I am pleased to notify you that the Council of Accountability Court Judges
Funding Committee has awarded a grant to your court, effective July 1, 2018 through June 30,
2019.
As you know, expanding and strengthening accountability courts in Georgia is not only one of
my top initiatives as Governor, but also a very strong personal interest. I have seen firsthand the
success stories that come out of courtrooms like yours. In most circumstances, programs made
available through your accountability court are an individual's last chance to reclaim their lives
and remain crime free. By providing you with the resources you need and expanding these
services throughout the state, we can improve public safety and change lives in the process.
You will receive information from the Council of Accountability Court Judges Funding
Committee and the Criminal Justice Coordinating Council regarding your award and other grant-
related matters. Thank you for your service to the State of Georgia.
Sincerely,
Nathan Deal
REFERENCE N0.:.~0=1 __________ _
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT AWARD
SUBGRANTEE : Richmond County
IMPLEMENTING
AGENCY : Augusta/Richmond County
FEDERAL FUNDS : $
MATCHING FUNDS: $
350,093
38,899
TOTAL FUNDS : $ 388,992 PROJECT NAME : Adult Felony Drug Courts
SUBGRANT NUMBER: J19-8-004 GRANT PERIOD : 07/01/18-06/30/19
This award is made under the Council of Accountability Courts Judges State of Georgia
grant program. The purpose of the Accountability Court Grants program is to make
grants to local courts and judici al circuits to establish specialty courts or dockets
to address offenders arrested for drug charges or me ntal health issues. This grant
program is subject to the administrative rules establ ished by the Criminal Justice
Coordinating Council .
This Subgrant shall become effective o n the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to the
Criminal Justice Coordinating Council by June 30, 2018.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Jay Nea ~ Director Signature of Authorized Official Dat e
Criminal Justice Coordinating Council
Date Executed: 07/01/18 Typed Name & Title of Authorized Official
58-220427 4-004
Employer Tax Identification Number (EIN)
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
102 01 1 07/01/18 9 ** J19-8-004
OVERRIDE ORGAN CLASS PROJECT VENDOR CODE
2 46 4 01
ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
1 Adult Felony Drug Courts 624 .41 $ 350 ,093
Hardie Davis, Jr. - Mayor, City of Augusta
SUBGRANTEE:
PROJECT NAME :
SUBGRANT NUMBER :
SUBGRANT AWARD :
CRIMINAL JUSTICE COORDINATING COUNCIL
SPECIAL CONDITIONS
Richmond County
Adult Felony Drug Courts
J19-8-004
$350,093
1. All project costs not exclusively related to activities of the f unded
accountability court must be approved with a Subgrant Adj ustment Request,
and only the costs of approved project-related activities will be
reimbursable under the Subgrant Award.
Initials
2. The subgrantee must submi t Subgrant Adjustment Request #1 with the completed
award package . The adjustment request must be accompanied by a detailed
project budget that itemizes all projected expenditures as approved by the
Council of Accountability Court Judges (CACJ) Funding Committee. The project
budget and summary will not be established, or officially approved, until
the subgrantee receives a written approval notice from the Criminal Justice
Coordinating Council. All project costs and project activities must coincide
with the approved budget , summary, and implementation plan unless subsequent
revisions are approved by the Criminal Justice Coordinat i ng Council .
Initials
3 . The subgrantee must submit subsequent Subgrant Adjustment Requests to revise
the budget, project summary, a nd implementatio n plan prior to any
substantial changes , but no later than 30 days prior to the end of the
subgrant period.
Initials
4 . The subgrantee agrees that no funds shall be expensed outside of the
approved budget . In addition, any funds spent under this subgrant award must
be expended by the grant end date and not encumbered.
Initials
5. The subgrantee agrees that at least 25% of the awarded funds will be spent
in t he first quarter, 50% in the second quarter and 75% in the third
quarter. If this condition is not met, any unused remaining funds from that
quarter will be retained by the Council to be managed by t he Council to be
managed by the CACJ Funding Committee.
Initials
6. Waivers for the above 25% expenditure requirement may be granted at the
committee 's discretion for the 1st and 2nd quarters only . If a waiver is
granted, the funds held over to the next quarte r must be spent in the next
quarter .
Initials
SUBGRANT NUMBER : J19-8-004 SPECIAL CONDITIONS (Page 2)
7. This is a reimbursement grant . Request s for reimbursement must be made on a
quarterly basis. Subgrant Expenditure Reports are due 15 days after the end
of the quarter.
Initials
8 . The subgrantee certifies that state funds will not be used to supplant funds
that would otherwise be made available for grant-funded initiatives . State
funds must be used to supplement e xisting funds for program activities and
not replace funds appropriated for the same purpose. Potential supplanting
will be the subject of application review, as well as pre-award review,
post-award monitor ing, and audit . If there is a potential presence of
supplanting, the subgrantee will be required to document that t he reduction
in non-state resources occurred for reasons other than the recei pt or
anticipated receipt of state funds.
Initials
9. Statistical and/or evaluation data describing project performance must be
submitted t o the Council t o be managed by the CACJ Funding Committee on a
quarter ly basis using the prescribed format provided to the Subgrantee.
Fail ure to submit t his data on a timely basis will result in the withholding
of grant funds on this subgrant and/or any other subgrant administered by
CJCC until compliance is achieved . If reports are not received, funds for
subsequent quarters may be rescinded.
Initials
10 . The subgrantee certifies that 1) title to all equipment and/or supplies
purchased with funds under this subgrant shall vest in the agency that
purchased the property; 2) equipment and/or suppl ies wil l be maintained i n
accordance with established l ocal or state procedures as long as the
equipment and/or supplies are used for program-related purposes; and 3) once
the p roject concludes and/or equipment is no longer util i zed for its
grant-funded purpose, the Criminal Justice Coordinating Council and Council
of Accountability Court Judges will be informed of t he available equi pment
and determine its f uture use to assure it is uti l ized in furtherance of the
goals and objectives of the grant program and the State of Georgia.
Initi als
11 . If your court uses a Community Service Board (CSB) for t reatment AND your
court has received funds for treatment -these funds have been awarded
provisionally. Prior to use, you must meet with the CSB to d etermine the
reason treatment is not provided as a part of the CSB's normal services . If
the CSB is the best or only option for treatment for your court, you must
provide the funding committee a written report explaining this . This report
shall explain whether the CSB will be providing treatment for your court at
their normal rate and whether or not they will only i nclude your
participants in the treatment groups . The committee will evaluate each
report and will notify your court if it is acceptable to use grant funds
towards treatment from the CSB .
Initials
12. All drug, veteran, mental health, family, and DUI courts must use a
validated assessment tool approved by the Council of Accountability Court
J udges. All courts are required to use an evidence-based treatment
SUBGRANT NUMBER : J19-8-004
modality .
Initials
SPECIAL CONDITIONS (Page 3)
13. Subgrantees must compl y with the training requi rements as determined by the
Council of Accountability Court Judges . All Evidence-based training
attendees will be requir ed to sign and submit the Evidence-Based Training
MOU upon registering for CACJ supported training sessions. All attendees
that achieve evidence-based certification are subject to fidelity
monitoring .
Initials
14. Non-compliance with any of the special conditions contained within this
document, by the authorized official , project officials and/or employees of
this grant, will result in a recommendation to the CACJ Funding Committee
that the award be rescinded .
Initials
15. Subgrantees must follow all accountability court standards as approved by
the Council of Accountability Court Judges.
Initials
16. Subgrantees in receipt of grant funds to support internally provided
evidence-based training(s) must comply with the following: notify the CACJ
of projected training session dates; enter into agreements with qualified
evidence-based facilitators; submit an Evidence-Based Tr aining MOU for each
attendee to the CACJ prior to the start of training session; submit an
implementation timeline for the evidence-based treatment to the CACJ; and
provide the CACJ with documentation of each attendee who achieved
certification (upon the completion of the traini ng sessi on) . Subgrantees
shall only use funds to train direct account ability court service providers .
CACJ will work with subgrantee to ensure that conditions have been met prior
to the training(s) taking place .
Initials
Please be advised that failure to comply with any of the Special Conditions will
result i n material noncompliance with the Subgrant Agreement, thus subjecting the
Subgrant Agreement to possible termination by the Criminal Justice Coordinati ng
Council .
Typed name of
Authorized Official:
Signature
Ti tle
Date
Hardie Davis, Jr.Mayor, City of Augusta
FY'19 Budget Detail Worksheet
Court Name Augusta Adult Drug Court
Budg~r Worksheet Cdtegol)' Lme Item Approvab Lme Item Total~
Personnel Program Case Manager 37,050.00 $47,868.00
Case Manager benefits 10,B1B.OO
Contract Services LEO Surveillance 1B,OOO.OO $225,438.00
LEO Surveillance lB,OOO.OO
LEO Surveillance 1B,OOO.OO
Counselor 78,069.00
Counselor 78,069.00
Lab Technician 15,300.00
Drug Testing Supplies Consummables 2,100.00 $65,379.60
Confirmation tests 1,200.00
Reagents typical drugs 30,544.00
Reagents synthetic drugs 31,535.60
Other Costs 0.00 $0.00
Equipment 0.00 $0.00
Training and Travel CACJ State Conference 3,907.00 $3,907.00
Transportation Public transportation 7,500.00 $7,500.00
Total Budge t Request Award: $350,092.60
Match: $38,899.18
CACJ Funding Committee Notes:
VENDOR MANAGEMENT FORM (TeamWorks)
The initiating Agency will submit this form to the Vendor Management Group for verification and approval. Agency must
complete section 5 of the form to obtain approval.
SECTION 1-VENDOR IDENTIFICATION (COMPLETE ALL APPLICABLE FIELDS}
VENDOR NUMBER:-------------FEI/SSN/EMP ID NUMBER: ___________ _
VENDOR NAME:--------------------------------------
PAYMENT ALT NAME: (IF CHECK IS TO BE PAYABLE IN A DIFFERENT NAME)-------------------
ADDRESS: ________________________________________ ___
CITY: ---------------STATE:. ________ ZIP CODE:-------COUNTRY: ______ _
PHONENUMBER: ___________________ FAXNUMBER: ___________________ ___
CONTACT EMAIL: _____________________________________________ ___
PYMTREMITEMAIL ___________________________________________________ LOC# ___________ __
PYMT REMIT EMAIL'---------------------------·LOC # _________ _
SECTION 2-BANK ACCOUNT INFORMATION (ATTACH COPY OF VOIDED CHECK}
ROUTING# _____________ __ BANK ACCOUNT# _________________________ ___
0 Check here if General Bank Account can be used by ALL State of Georgia agencies making payments
0 Check here if this account can only be used for a SPECIFIC purpose _________________________________ _
(Indicate specific purpose for which this account can be used)
I authorize the State of Georgia to deposit payment for goods or services received into the provided bank account by the Automated Clearing House (ACH). 1 further
acknowledge that this agreement is to remain in full effect until such time as changes to the bank account information are submitted in writing by the vendor or individual
named above. I understand it is the sole responsibility of the vendor or individual to notify the State of Georgia of any changes to the bank account information.
(Vendor Printed Name) (Vendor Signature) (Date)
SECTION 3-SPECIFY TYPE OF ACTION (CHECK ALL THAT APPLY)
0 New Vendor 0 E-Payable 0 1099 Code
0 Classification Change 0 Add address 0 FEI/TIN Change••
0 Name Change*" 0 Change of Address: Address# 0 Other (provide details in Section 4)
0 Bank Account Add 0 Bank Account Change 0 Bank Account Delete
Documentation for Vendor '.lame/TIN changes must include at least .1ne of the following: IRS :1< •:umentati.)n (tax documents, FE! ·ssuanr.e letter, •H~);
Confirmation fr·m ~ecretary ~f )• Jte's oTtice of ~,al n~m•c •.h,,l';,e OR a nl' .,Jy comple1'!d .V-9 fcrm ;:>rovideti L; the vendor
SIC CODES (CHECK ALL lliATAPPLY)
0 Small Business 0 Women Owned
0 GA Based Business 0 Minority Business Certified
SECTION 4-ADDITIONAL COMMENTS
0 Minority Business Enterprise
0 Hispanic-latina
0 African American
0 Native American
0 Asian American
0 Pacific Islander
SECTION 5-STATE OF GEORGIA AGENCY CONTACT INFORMATION {OFFICE USE ONLY)
By my signature, I certify that all reasonable effort has been made to submit information that is accurate, true, and is
associated with the vendor name and Tax ID listed above.
Requestor Name: BEVERLY FORTE
Signature: Beverly Forte
Email: BEVERL Y.FORTE@CJCC.GA.GOV
State Accounting Office of Georgia Revised 06/22/2017
Agency BU#: 4 71 00 Date:
Dig~ally signed by Beverly Forte ------------
Date: 2017.07.28 15:26:46 -04'00'
Phone: 404-654-17 44 Fax#: 404-654-1711
58-2204274
Augusta Judicial Circuit, Superior Court/Adult Felony Drug Court Program
Augusta Richmond County, Superior Court
735 James Brown Blvd., Suite 2200
GA 30901Augusta USA
(706) 823-4424 (706) 849-3739
eashley@augustaga.gov - Program Coordinator or sbrooks@augustaga.gov - Court Administrator
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY:
PROJECT TITLE:
GRANT NUMBER:
0 Mr.
0 Ms.
PROJECT DIRECTOR NAME (Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
0 Mr.
D Ms.
FINANCIAL OFFICER (Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
0 Mr.
0 Ms.
AUTHORIZED OFFICIAL {Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
Augusta Judicial Circuit, Superior Court
Adult Felony Drug Court Program
J19-8-004
Elaina M. Ashley
X
Program Coordinator, Augusta Judicial Circuit Adult Felony Drug Court Program
735 James Brown Blvd., Suite 2200 Augusta 30901
(706) 823-4424 (706) 849-3739
eashley@augustaga.gov
X
Shaun Brooks
Augusta Judicial Circuit Court Administrator
735 James Brown Blvd., Suite 2200 Augusta 30901
(706) 821-2387 (706) 849-3739
sbrooks@augustaga.gov
X
Hardie Davis, Jr.
Mayor, City of Augusta
535 Telfair St., Suite 200 Augusta 30901
(706) 821-1831 (706) 821-1835
mayordavis@augustaga.gov
CRIMINAL JUSTICE COORDINATING COUNCIL
REIMBURSEMENT SELECTION FORM
SUBGRANT NUMBER:
AGENCY NAME:
1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX)
0 MONTHLY (Requests for reimbursement are due 15 days after the end of the month)
o QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter)
2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX)
0 ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below.
A voided check must be attached to ensure proper routing of funds.)
BANKNAME: -------------------------------------------------------
BANK ROUTING NUMBER:
BANKACCOUNTNUMBER: ____________________________________________ __
AGENCYCONTACTNAME: ----------------------------------------------
AGENCY CONTACT
TELEPHONE NUMBER:
AGENCY AUTHORIZED
OFFICIAL NAME AND TITLE: -------------------------------------------
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
o CHECK (Reimbursements will be mailed in the form of a check to the address listed below)
MAILING ADDRESS: -------------------------------------------------
CITY, STATE & ZIP: ---------------------------------------------------
ATTENTION:
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
CJCC Auditor:
Phone Number:
Grant Award Number:
GBI Entry Initial/Date:
For CJCC Use ONLY
J19-8-004
Augusta Judicial Circuit, Superior Court (Augusta Richmond County)
X
X
735 James Brown Blvd., Suite 2200
Augusta, GA 30901
Elaina M. Ashley, Program Coordinator
Public Safety Committee Meeting
7/31/2018 1:20 PM
Motion to accept State Grant Award for the Adult Felony Drug Court Grant, Superior Court
Department:Adult Felony Drug Court Program, Superior Court
Presenter:Elaina Ashley, Adult Felony Accountability Court Program
Coordinator
Caption:Motion to accept the State Grant Award for the Adult Felony
Drug Court Program, Superior Court.
Background:The State FY2019 grant award of $ 388,992 is intended to
provide enhancement services to the Augusta Judicial Circuit
Adult Felony Drug Court Program, presided over by Judge
James G. Blanchard. The program is designed to address
underlying conditions to include mental health issues and
drug/alcohol abuse, previous trauma, and uniting families. The
Adult Felony Drug Court Program creates a model of enhanced
supervision based on individual accountability and treatment,
coupled with a multifaceted team approach designed to protect
the interests of the public, while at the same time addressing the
underlying, specific substance abuse issues. The program
provides a structure specific to drug addicts who demonstrate
behaviors that could be effectively monitored through extensive,
individualized counseling and medication therapy geared toward
addressing their underling circumstances. The structured court
program approach addresses unwanted behaviors using
behavioral modification therapy techniques to include regular
drug screening, curfews, residential treatment, regularly
scheduled court appearances, and potential sanctions.
Participants who enter the Adult Felony Drug Court Program are
non-violent offenders who are facing felony charges related to
underlying substance abuse offenses. Participants enter the
program with specific goals to achieve and upon reaching the set
goals, progress through the various phases specifically designed
to teach life skills that will benefit the participant well past
graduation from the program.
Analysis:
Financial Impact:Grant total federal funds in the amount of $350,093 w/a
matching fund $ 38,899 for a total of $ 388,992 total grant funds
to run from 07/01/2018 – 06/30/2019. Match is provided from
two sources: 1) Org Key/Obj Code 205000000/3511410, which
consists of monies collected from adult felony program
participant Fees; and 2) A portion of our Accountability Courts
Coordinator's salary will also be applied toward the match
requirement.
Alternatives:
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Matching funds will come from 205000000/3511410
(participant fees) and percentage of Accountability Courts
Coordinator's salary.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA, GEORGIA
New Grant Proposal/Application
Before a Department/agencv may apply for the grantiaward on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000164 SUPERIOR AJC Adult Felony Mental Health Court
Requested grant offcred by the Criminal Justice Coordinating Council for the
Continuation for FY'19 of an Adult Felony Mental Health Court Program.
Cash Match Required: l07o compensated by coordinator salary(€larvtc' Ashhy;
EEO required (YiTrl): No
EEO Department Notified: No
Start Date: 0710112018
Submit Date: 0312712018
Total Budgeted Amount: 299,352.72
Sponsor: GM0012
Sponsor Type: 5
Purpose: J
Name
End Date: 0613012019
Department: 027
Total Funding Agency:
Criminal Justice Coord Co
State
Drug Courts
Contacts
Superior Court Cash Match? Y
269,49.12 Total Cash Match: 29,935.00
Flow Thru ID:
PhoneT)'pe ID
I currooz Ashley, Elaina (706)823-4424
Type
FA JE. g,avcrt*PP
Approvals
Date
)l>76o19 Dept. Signature:
Grant Coordinato(
l.) I have reviewed the Grant application and enclosed materials and:
vFind the grant/award to be feasible to the needs of Augusta Richmond County
o Deny the request
L? -"f,& 7P
Date
necema
Admi'ri*aort O{0o
uAn 2 g 2018
Augusta, GAl.) ylave reviewcd the Grant application and enclosed materials and:
y' epprove the Department Agcncy to move forward with the application
ny the request
lstrator
*1iltt
Date
form will also be to provide the erternal auditors rvith inl'ormation on all grants for compliance and
certification requirements as required by the State and Federal Government.
Finance Director
User: EA16908 - Elaina Ashley Page
Report: GM1000_PROPOSAL - GMl000: Grants Management: I
Current Date: 03r'27,201 8
Current Time: l7:39:54
Nathan Deal
GOVERNOR
Honorable James G. Blanchard
STATE OF GEORGIA
OFFICE OF THE GOVERNOR
ATLANTA 30334-0900
May 16, 2018
Augusta Judicial Circuit Mental Health Court
735 James Brown Boulevard, Suite 2200
Augusta, Georgia 30901
Dear Judge Blanchard:
Congratulations! I am pleased to notify you that the Council of Accountability Court Judges
Funding Committee has awarded a grant to your court, effective July 1, 201 through June 30,
2019.
As you know, expanding and strengthening accountability courts in Georgia is not only one of
my top initiatives as Governor, but also a very strong personal interest. I have seen firsthand the
success stories that come out of courtrooms like yours. In most circumstances, programs made
available through your accountability court are an individual's last chance to reclaim their lives
and remain crime free. By providing you with the resources you need and expanding these
services throughout the state, we can improve public safety and change lives in the process.
You will receive information from the Council of Accountability Court Judges Funding
Committee and the Criminal Justice Coordinating Council regarding your award and other grant-
related matters. Thank you for your service to the State of Georgia.
Sincerely,
Nathan Deal
REFERENCE N0.:.-=0=1------------
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT AWARD
SUBGRANTEE : Richmond County
IMPLEMENTING
AGENCY: Augusta/Richmond County
PROJECT NAME : Mental Health Court
SUBGRANT NUMBER: J19-8 -055
FEDERAL FUNDS : $
MATCHING FUNDS : $
129,233
14 ,359
TOTAL FUNDS : $ 143,592
GRANT PERIOD: 07/01/18-06/30/19
This award is made under the Council of Accountability Courts Judges State of Georgia
grant program . The purpose of t he Accountability Court Grants program is to make
grants to local court s and judicial circuits to establish specialty courts or dockets
to address offenders arrested for drug charges or mental health issues . This grant
program is subject to the administrative rules established by the Criminal Justice
Coordinating Council .
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to the
Criminal Justice Coordinating Council by June 30, 2018.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Signature of Authorized Official Date
Date Executed: 07/01/18 Typed Name & Title of Authorized Official
58-2204274-004
Employer Tax Identification Number (EIN)
**************************************************************************************
INTERNAL USE ON LY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
102 01 1 07/01/18 9 ** J19-8-055
OVERRIDE ORGAN CLASS PROJECT VENDOR CODE
2 46 4 01
ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
1 Mental Health Court 624 .41 $ 129,233
Hardie Davis, Jr. - Mayor - City of Augusta
SUBGRANTEE :
PROJECT NAME :
SUBGRANT NUMBER :
SUBGRANT AWARD :
CRIMINAL JUSTICE COORDINATING COUNCIL
SPECIAL CONDITIONS
Richmond County
Mental Health Court
J19-8 -055
$129,233
1. Subgrantees in receipt of grant funds to support internally provided
evidence-based training(s) must comply with the following: notify the CACJ
of projected training session dates ; enter into agreements with qualified
evidence-based faci litators; submit an Evidence-Based Training MOO for each
attendee to the CACJ prior to the start of training session; submit an
implementation timeline for t he evidence-based treatment to the CACJ; and
provi de the CACJ with documentati on of each attendee who achi eved
certification (upon the completion of the training session) . Subgrantees
shall only use funds to train d i rect accountabi l i ty court ser vice providers .
CACJ will work with subgrantee to ensure that conditions have been me t prior
to t he training(s) taking place.
Initials
2. All project costs not exclusivel y related to activities of the funded
accountability court must be approved with a Subgrant Adjustment Request,
and only the costs of approved project-related activities will be
reimbursable under the Subgrant Award.
Initials
3 . The subgrantee must submit Subgrant Adjustment Request #1 with the completed
award package. The adjustment request must be accompanied by a detailed
project budget that itemizes all projected expenditures as approved by t he
Council of Accountability Court Judges (CACJ) Funding Committee. The project
budge t and summary will not be established, or officially approved, until
the subgrantee receives a wr itten approval notice f r om the Criminal Justice
Coordinating Council. All project costs and project activities must coincide
wi th the approved budget, summary, and implementation plan unless subsequent
revisions are approved by the Criminal Justice Coordinating Council.
Initials
4 . The subgrantee must submit subsequent Subgrant Adjustment Requests to revise
the budget, project summary, and implementation plan prior to any
substantial changes, but no later than 30 days prior to the end of the
subgrant period.
Initials
5 . The subgrantee agrees that no funds shall be expensed outside of the
approved budget . In addition, any funds spent under this subgrant award must
be expended by the grant end date and not encumbered.
Initials
SUBGRANT NUMBER : Jl~-8-055 SPECIAL CONDITIONS (Page 2)
6. The subgrantee agrees that at least 25% of the awarded funds will be spent
in the first quarter, 50% in the second quarter and 75% in the third
quarter. If this condition is not met , any unused remaining funds from that
quarter will be retained by the Council to be managed by the Council to be
managed by the CACJ Funding Committee .
Initials
7. Waivers for the above 25% expenditure requirement may be granted at the
committee 's discretion for the 1st and 2nd quarters only. If a waiver is
granted, the funds held over to the next quarter must be spent in the next
quarter .
Initials
8. This is a reimbursement grant. Requests for reimbursement must be made on a
quarterly basis. Subgrant Expenditure Reports are due 15 days after the end
of the quarter.
Initials
9. The subgrantee certifies that state funds will not be used to supplant funds
that would otherwise be made available for grant-funded initiatives. State
funds must be used to supplement existing funds for program activities and
not replace funds appropriated for the same purpose. Potential supplanting
will be the subject of application review, as well as pre-award review,
post-award monitoring, and audit. If there is a potential presence of
supplanting, the subgrantee will be required to document that the reduction
in non-state resources occurred for reasons other than the receipt or
anticipated receipt of state funds.
Initials
10 . Statistical and/or evaluation data describing project performance must be
submitted to the Council to b e managed by the CACJ Funding Committee on a
quarterly basis using the prescribed format provided to the Subgrantee.
Failure to submit this data on a timely basis will result in the withholding
of grant funds on this subgrant and/or any other subgrant administered by
CJCC until compliance is achieved. If reports are not received, funds for
subsequent quarters may be rescinded .
Initials
11 . The subgrantee certifies that 1) title to all equipment and/or supplies
purchased with funds under this subgrant shall vest in the agency that
purchased the property; 2) equipment and/or supplies will be maintained in
accordance with established local or state procedures as long as the
equipment and/or supplies are used for program-related purposes; and 3) once
the project concludes and/or equipment is no longer utilized for its
grant-funded purpose, the Criminal Justice Coordinating Council and Council
of Accountability Court Judges will be informed of the available equipment
and determine its future use to assure it is utilized in f urtherance of the
goals and objectives of the grant program and the State of Georgia.
Initials
12 . If your court uses a Community Service Board (CSB) for treatment AND your
court has received funds for treatment -these funds have been awarded
provisionally. Prior to use, you must meet with the CSB to determine the
$UBGRANT NUMBER: J19-8-055 SPECIAL CONDITIONS (Page 3)
reason treatment is not provided as a part of the CSB's normal services . If
the CSB is the best or only option for treatment for your court, you must
provide the funding committee a written report explaining this . This report
shall explain whether the CSB will be providing treatment for your court at
their normal rate and whether or not they will only include your
participants i n the treatment groups . The committee will evaluate each
report and will notify your court if it is acceptable to use grant funds
towards treatment from the CSB.
Initials
13. All drug, veteran, mental health, family, and DUI courts must use a
validated assessment tool approved by the Council of Accountability Court
Judges . All courts are required to use an evidence-based treatment
modality.
Initials
14. Subgrantees must comply with the training requirements as determined by the
Council of Accountability Court Judges. All Evidence-based training
attendees will be required to sign and submit the Evidence-Based Training
MOU upon registering for CACJ supported training session s . All attendees
that achieve evidence-based certification are subject to fidelity
monitoring.
Initials
15 . Non-compliance with any of the special conditions contained within this
document, by the authorized official, project offici als and/or employees o f
this grant, will result in a recommendation to the CACJ Funding Committee
that the award be rescinded.
Initials
16. Subgrantees must follow all accountability court standards as approved by
the Council of Accountability Court Judges .
Initials
Please be advised that failure to comply with any of t he Special Condi tions will
result in material noncompliance with the Subgrant Agreement, thus subjecti ng the
Subgrant Agreement to possible termination by the Criminal Justice Coordinating
Council .
Typed name of
Authorized Official:
Signature
Title
Date
Hardie Davis, Jr.Mayor - City of Augusta
FY'19 Budget Detail Worksheet
Court Name Augusta Mental Health Court
BudgetVVorksheetCategory Lme Item Approvals Lrne Item Totals
Personnel Program case manager 19,760.00 $25,531.00
program case manager benefits 5,771.00
Contract Services LEO Surveillance 10,000.00 $68,760.00
LEO Surveillance 10,000.00
LEO Surveillance 0.00
Counselor non CSB 20,000.00
Counselor non CSB 20,000.00
Lab technician 8,760.00
Drug Testing Supplies Consummables 0.00 $31,750.00
confirmation tests 600.00
Reagents 31,150.00
Other Costs 0.00 $0.00
0.00
Equipment $0.00
Training and T ravel state conference 3,192.00 $3,192.00
Transportation $0.00
Total Budget Request Award: $129,233.00
Match: $14,359.22
CACJ Funding Committee Notes:
VENDOR MANAGEMENT FORM (TeamWorks)
The initiating Agency will submit this form to the Vendor Management Group for verification and approval. Agency must
complete section 5 of the form to obtain approval.
SECTION 1-VENDOR IDENTIFICATION (COMPLETE All APPLICABLE FIELDS)
VENDOR NUMBER:-------------FEI/SSN/EMP ID NUMBER: ___________ _
VENDOR NAME:--------------------------------------
PAYMENT ALT NAME: (IF CHECK IS TO BE PAYABLE IN A DIFFERENT NAME)-------------------
ADDRESS: _______________________________________ ___
CITY: -------------STATE: _______ ZIP CODE:-------COUNTRY: _____ _
PHONENUMBER: ________________ FAXNUMBER: _________________ _
CONTACT EMAIL:-------------------------------------
PYMT REMITEMAIL. __________________________ LOC# __________ _
PYMTREMITEMAIL. ___________________________ ,LOC# _________ _
SECTION 2-BANK ACCOUNT INFORMATION (ATTACH COPY OF VOIDED CHECK)
ROUTING# ________________________ __ BANK ACCOUNT# __________________________ _
D Check here if General Bank Account ca n be used by ALL State of Georgia agencies making pay ments
D Check here if this account can only be used for a SPECIFIC purpose _________________________________ _
(Indicate specific purpose for which this account can be used)
1 authorize the State of Georgia to deposit payment for goods or services received into the provided bank account by the Automated Clearing House (ACH). I further
acknowledge that this agreement is to remain in full effect until such time as changes to the bank account information are submitted in writing by the vendor or individual
named above. I understand it is the sole responsibility of the vendor or individual to notify the State of Georgia of any changes to the bank account information.
(Vendor Printed Name) (Vendor Signature) (Date)
SECTION 3-SPECIFY TYPE OF ACTION (CHECK ALl THAT APPlY)
0 New Vendor 0 E-Payable 0 1099 Code. _______ _
0 Classification Change 0 Add address 0 FEI/TIN Change••
0 Name Change** 0 Change of Address: Address # 0 Other (provide details in Section 4)
0 Bank Account Add 0 Bank Account Change 0 Bank Account Delete
Documentation for Vendor Name/TIN changes must include at :east one of the follovting: IRS 'c ~um·'ntat·'ln !tax dc•:umer ts, FEI 1~,uan< • "'.ter, <:tc);
Corllir·n~tion from )ecrer try of ~tate'> effie~ (Jf ···;<.! n~me d .Jr ~ • OR , ''~··,;; somp:.,te I N-9 form pro· 1ded ~lV he 1er.dor.
SIC CODES (CHECK All THAT APPLY)
0 Small Business 0 Women Owned
0 GA Based Business 0 Minority Business Certified
SECTION 4-ADDITIONAl COMMENTS
0 Minority Business Enterprise
0 Hispanic-latina
0 African American
0 Native American
0 Asian American
0 Pacific Islander
SECTION 5-STATE OF GEORGIA AGENCY CONTACT INFORMATION {OFFICE USE ONLY)
By my signature, 1 certify that all reasonable effort has been made to submit information that is accurate, true, and is
associated with the vendor name and Tax ID listed above.
Requestor Name: BEVERLY FORTE
Signature: Beverly Forte
Email: BEVERL Y.FORTE@CJCC.GA.GOV
Store Accounting Office of Georgia Revised 06/12/1017
Agency BU#: 47100 Date: Dig~ally signed by Beverly Forte ---------
Date: 2017.07.28 15:26:46 -04'00'
Phone: 404-654-17 44 Fax #: 404-654-1711
58-2204274
Augusta Judicial Circuit, Superior Court/Adult Felony Mental Health Court Program
Augusta Richmond County, Superior Court
735 James Brown Blvd., Suite 2200
Augusta GA 30901 USA
(706) 823-4424 (706) 849-3739
eashley@augustaga.gov
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY:
PROJECT TITLE:
GRANT NUMBER:
0 Mr.
0 Ms.
PROJECT DIRECTOR NAME (Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
0 Mr.
D Ms.
FINANCIAL OFFICER (Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
0 Mr.
0 Ms.
AUTHORIZED OFFICIAL {Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
Augusta Judicial Circuit, Superior Court
Adult Felony Mental Health Court Program
J19-8-055
Elaina M. Ashley
X
Program Coordinator, Augusta Judicial Circuit Adult Felony Mental Health Court Program
735 James Brown Blvd., Suite 2200 Augusta 30901
(706) 823-4424 (706) 849-3739
eashley@augustaga.gov
X
Shaun Brooks
Augusta Judicial Circuit Court Administrator
735 James Brown Blvd., Suite 2200 Augusta 30901
(706) 821-2387 (706) 849-3739
sbrooks@augustaga.gov
X
Hardie Davis, Jr.
Mayor, City of Augusta
535 Telfair St., Suite 200 Augusta 30901
(706) 821-1831 (706) 821-1835
mayordavis@augustaga.gov
CRIMINAL JUSTICE COORDINATING COUNCIL
REIMBURSEMENT SELECTION FORM
SUBGRANT NUMBER:
AGENCY NAME:
1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX)
0 MONTHLY (Requests for reimbursement are due 15 days after the end of the month)
o QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter)
2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX)
0 ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below.
A voided check must be attached to ensure proper routing of funds.)
BANKNAME: -------------------------------------------------------
BANK ROUTING NUMBER:
BANKACCOUNTNUMBER: ____________________________________________ __
AGENCYCONTACTNAME: ----------------------------------------------
AGENCY CONTACT
TELEPHONE NUMBER:
AGENCY AUTHORIZED
OFFICIAL NAME AND TITLE: -------------------------------------------
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
o CHECK (Reimbursements will be mailed in the form of a check to the address listed below)
MAILING ADDRESS: -------------------------------------------------
CITY, STATE & ZIP: ---------------------------------------------------
ATTENTION:
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
CJCC Auditor:
Phone Number:
Grant Award Number:
GBI Entry Initial/Date:
For CJCC Use ONLY
J19-8-055
Augusta Judicial Circuit, Superior Court (Augusta Richmond County)
X
X
735 James Brown Blvd., Suite 2200
Augusta, GA 30901
Elaina M. Ashley, Program Coordinator
Public Safety Committee Meeting
7/31/2018 1:20 PM
Motion to accept State Grant Award for the Adult Felony Mental Health Court Grant, Superior Court
Department:Adult Felony Mental Health Court Program, Superior Court
Presenter:Elaina Ashley, Adult Felony Accountability Court Program
Coordinator
Caption:Motion to accept the State Grant Award for the Adult Felony
Mental Health Court Program, Superior Court.
Background:The State FY2019 grant award of $143,592 is intended to
provide enhancement services to the Augusta Judicial Circuit
Adult Felony Mental Health Court Program, presided over by
Judge James G. Blanchard. The program is designed to address
underlying conditions to include mental health issues and
drug/alcohol abuse, previous trauma, and uniting families. The
Adult Felony Mental Health Court Program creates a model of
enhanced supervision based on individual accountability and
treatment, coupled with a multifaceted team approach designed
to protect the interests of the public, while at the same time
addressing the underlying, specific substance abuse issues. The
program provides a structure specific to drug addicts who
demonstrate behaviors that could be effectively monitored
through extensive, individualized counseling and medication
therapy geared toward addressing their underling circumstances.
The structured court program approach addresses unwanted
behaviors using behavioral modification therapy techniques to
include regular drug screening, curfews, residential treatment,
regularly scheduled court appearances, and potential sanctions.
Participants who enter the Adult Felony Mental Health Court
Program are non-violent offenders who are facing felony
charges related to underlying substance abuse offenses.
Participants enter the program with specific goals to achieve and
upon reaching the set goals, progress through the various phases
specifically designed to teach life skills that will benefit the
participant well past graduation from the program.
Analysis:
Financial Impact:Grant total federal funds in the amount of $129,233 w/a
matching fund $14,359 for a total of $143,592 total grant funds
to run from 07/01/2018 – 06/30/2019. Match is provided from
two sources: 1) Org Key/Obj Code 205000000/3511410, which
consists of monies collected from adult felony program
participant Fees; and 2) A portion of our Accountability Courts
Coordinator's salary will also be applied toward the match
requirement.
Alternatives:
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Matching funds will come from 205000000/3511410
(participant fees) and percentage of Accountability Courts
Coordinator's salary.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA, GEORGIA
New Grant Proposal/Application
Before a Department/agency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000165 SUPERIOR AJC Adult Felony Veterans Court Program
Requested grant offered by the Criminal Justice Coordinating Council for the
Continuation fbr FY'19 of an Adult Felony Veterans Court Program.
Cash Match Required: l0%o compensated by coor{inator salary, 7<elatn",' Ashk 4lEEO required (Y,AI): No
EEO Department Notified: No
Start Date: 0710112018 End Date: 0613012019
Submit Date: 0312712018 Department: 027
Total Budgeted Amount: 313,806.60 Total Funding Agency:
Superior Court Cash Match? Y
256,750.60 Total Cash Match: 57,056.00
Flow Thru ID:
Phone
Sponsor: GM00l2
Sponsor Type: g
Purpose: J
Name
Criminal Justice Coord Co
State
Drug Courts
Contacts
Typ" ID
I cutooz Ashley, Elaina (706)823-4424
Type
rA
Jy_
J BLA^THARD
Approvals
Date*boa Dept. Signature:
Grant Coordinator
l.) I have reviewed the Grant application and enclosed materials and:
,.{i:Athe grant/award to be feasible to the needs of Augusta Richmond County
o Deny thc request
. 9nyt r., .tF-, /. d jl C t i n--:
Financc Dircctor
2.) lave reviewed the Grant application and enclosed materials and:
y'Approve the Department Agency to move forward with the application
,.?--1&f
Date
Received
Adminisrab/s Ofice
ilAR 2 0 t0t0
Arguda,CrA
ThYs form rvill also be provide the external auditors with information on all grants for compliance and
certification requirements as required by the State and Federal Government.
user: EA16908 - Elaina Ashley Page
Report: GMl0O0_PROPOSAL - GMl000: Grants Management: I
Current Date: 011271201 tl
Current Time: l4:33:02
the request
Hardie Davis, Jr. - Mayor, City of Augusta
Hardie Davis, Jr.Mayor - City of Augusta
58-2204274
Augusta Judicial Circuit, Superior Court/Adult Felony Veteran's Treatement Court
735 James Brown Blvd., Suite 2200
Augusta GA 30901 USA
(706) 824-4424 (706) 849-3739
eashley@augustaga.gov
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY:
PROJECT TITLE:
GRANT NUMBER:
0 Mr.
0 Ms.
PROJECT DIRECTOR NAME (Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
0 Mr.
D Ms.
FINANCIAL OFFICER (Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
0 Mr.
0 Ms.
AUTHORIZED OFFICIAL {Type or Print)
Title and Agency
Official Agency Mailing Address City Zip
Daytime Telephone Number Fax Number
E-Mail Address
Augusta Judicial Circuit, Superior Court
Adult Felony Veteran's Treatment Court Program
J19-8-084
Elaina M. Ashley
X
Program Coordinator, Augusta Judicial Circuit Adult Felony Veteran's Treatment Court Program
735 James Brown Blvd., Suite 2200 Augusta 30901
(706) 823-4424 (706) 849-3739
eashley@augustaga.gov
X
Shaun Brooks
Augusta Judicial Circuit Court Administrator
735 James Brown Blvd., Suite 2200 Augusta 30901
(706) 821-2387 (706) 849-3739
sbrooks@augustaga.gov
X
Hardie Davis, Jr.
Mayor, City of Augusta
535 Telfair St., Suite 200 Augusta 30901
(706) 821-1831 (706) 821-1835
mayordavis@augustaga.gov
CRIMINAL JUSTICE COORDINATING COUNCIL
REIMBURSEMENT SELECTION FORM
SUBGRANT NUMBER:
AGENCY NAME:
1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX)
0 MONTHLY (Requests for reimbursement are due 15 days after the end of the month)
o QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter)
2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX)
0 ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below.
A voided check must be attached to ensure proper routing of funds.)
BANKNAME: -------------------------------------------------------
BANK ROUTING NUMBER:
BANKACCOUNTNUMBER: ____________________________________________ __
AGENCYCONTACTNAME: ----------------------------------------------
AGENCY CONTACT
TELEPHONE NUMBER:
AGENCY AUTHORIZED
OFFICIAL NAME AND TITLE: -------------------------------------------
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
o CHECK (Reimbursements will be mailed in the form of a check to the address listed below)
MAILING ADDRESS: -------------------------------------------------
CITY, STATE & ZIP: ---------------------------------------------------
ATTENTION:
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
CJCC Auditor:
Phone Number:
Grant Award Number:
GBI Entry Initial/Date:
For CJCC Use ONLY
J19-8-084
Augusta Judicial Circuit, Superior Court (Augusta Richmond County)
X
X
735 James Brown Blvd., Suite 2200
Augusta, GA 30901
Elaina M. Ashley, Program Coordinator
Public Safety Committee Meeting
7/31/2018 1:20 PM
Motion to accept State Grant Award for the Adult Felony Veterans Treatment Court Grant, Superior
Court
Department:Adult Felony Veterans Treatment Court Program, Superior
Court
Presenter:Elaina Ashley, Adult Felony Accountability Court Program
Coordinator
Caption:Motion to accept the State Grant Award for the Adult Felony
Veterans Treatment Court Program, Superior Court.
Background:The State FY2019 grant award of $132,712 is intended to
provide enhancement services to the Augusta Judicial Circuit
Adult Felony Veterans Treatment Court Program, presided over
by Judge James G. Blanchard. The program is designed to
address underlying conditions to include Veterans Treatment
issues and drug/alcohol abuse, previous trauma, and uniting
families. The Adult Felony Veterans Treatment Court Program
creates a model of enhanced supervision based on individual
accountability and treatment, coupled with a multifaceted team
approach designed to protect the interests of the public, while at
the same time addressing the underlying, specific substance
abuse issues. The program provides a structure specific to drug
addicts who demonstrate behaviors that could be effectively
monitored through extensive, individualized counseling and
medication therapy geared toward addressing their underling
circumstances. The structured court program approach addresses
unwanted behaviors using behavioral modification therapy
techniques to include regular drug screening, curfews,
residential treatment, regularly scheduled court appearances, and
potential sanctions. Participants who enter the Adult Felony
Veterans Treatment Court Program are non-violent offenders
who are facing felony charges related to underlying substance
abuse offenses. Participants enter the program with specific
goals to achieve and upon reaching the set goals, progress
through the various phases specifically designed to teach life
skills that will benefit the participant well past graduation from
the program.
Analysis:
Financial Impact:Grant total federal funds in the amount of $119,441 w/a
matching fund $13,271 for a total of $132,712 total grant funds
to run from 07/01/2018 – 06/30/2019. Match is provided from
two sources: 1) Org Key/Obj Code 205000000/3511410, which
consists of monies collected from adult felony program
participant Fees; and 2) A portion of our Accountability Courts
Coordinator's salary will also be applied toward the match
requirement.
Alternatives:
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Matching funds will come from 205000000/3511410
(participant fees) and percentage of Accountability Courts
Coordinator's salary.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
7/31/2018 1:20 PM
Special Event Issue
Department:District Attorney
Presenter:Natalie Paine
Caption:Informing the Commission about individuals operating night
clubs around the license requirement.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission