HomeMy WebLinkAbout2018-05-29 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 5/29/2018
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman;
Smith, Vice Chairman; Jefferson and Sias, members.
PUBLIC SAFETY
1. Motion to approve receipt of $7500 in State grant emergency funds for
treatment services for indigent participants in DUI Court. This emergency
funding is in addition to previous approved grant A18-08-018 ($159,369).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
2. Request an update and full accounting of the licensing fees authorized
under the Animal Services Ordinance effective 1 January 2016. Please
advise how the fees are funded back into animal services. (Requested by
Commissioner Sammie Sias)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer Motion to approve
referring this item to
the full Commission
with no
recommendation with
a review by the Law
Commissioner
Sammie Sias
Commissioner
Grady Smith
Passes
Department.
Motion Passes 4-0.
3. Approve Augusta-Richmond County FY19 Capacity Agreement for state
inmates being housed in the Richmond County Correctional Institution.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
4. Motion to approve a 2 year contract, with three (1) year renewals, with AU
Medical Associates to provide for a Medical Director for the Augusta Fire
Department in the amount of $39,000.00 per year and authorize the Mayor to
sign the contract with Augusta University Medical Associates. RFP 18-154A
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
5. Motion to approve the purchase of Emergency Fire Dispatch protocol system
for the 911 Center.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve. Mr. Sias
out.
Motion Passes
3-0.
Commissioner
Andrew Jefferson
Commissioner
Dennis Williams Passes
6.
Approved placing Emergency Medical Technician (EMT) in all public
meetings held in the Municipal Building. (Requested by Commissioner
Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
referring this item back
to committee with the
Fire Department
providing a cost
estimate per meeting.
Mr. Sias votes No.
Motion Passes 3-1.
Commissioner
Andrew
Jefferson
Commissioner
Dennis
Williams
Passes
7. Motion to approve the minutes of the Public Safety Committee held on May 8,
2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
www.augustaga.gov
Public Safety Committee Meeting
5/29/2018 1:05 PM
Attendance 5/29/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
5/29/2018 1:05 PM
Accountability Court Emergency Grant Funds
Department:Richmond County State Court
Presenter:Crystal Page
Caption:Motion to approve receipt of $7500 in State grant emergency
funds for treatment services for indigent participants in DUI
Court. This emergency funding is in addition to previous
approved grant A18-08-018 ($159,369).
Background:The Richmond County State Court DUI court program received
emergency grant funds of $7500 to assist some of its indigent
participants with the cost of alcohol/drug abuse counseling.
Analysis:n/a
Financial Impact:Match funds of $750 are available in Fund 204 participant fees.
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Match funds of $750 are available in Fund 204 participant fee
account. Original award grant budget is in org key - 220022638.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
ORDINANCE NO. -I555
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE FOUR,
CHAPTER ONE, ARTICLE TWO, SECTION 4-1-7 RELATED TO BY.LAWS OF THE
ANIMAL SERVICES ADVISORY BOARD; AND SECTION 4-l-39 RELATED To
REGISTRATION REQUIREMENT; TO REPEAL ALL CODE SECTIONS AND
ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT
HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR THE OTHER
PURPOSES PROVIDED IIEREIN.
WHEREAS, it is the desire of the Board of Commission to update and irnprove the Animal
Services provisions of the Coor applicable to the community; and
WHEREAS, the provisions of the animal control ordinances have been revised at various times
to meet the needs of the growing population of Augusta, Georgia; and
WHEREAS, at the request of the Animal Services Staff the Commission has been asked to again
revise these ordinances to address a recent change in state law; and
WHEREAS, these regulations are hereby adopted to advance the fundamental goal of protecting
the health, safety and welfare of the citizens of Augusta, Georgia, and to further legitimate
government interests.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION l. Aucusrn, Ce. Cooe Section 4-l-7, Article II, il (XX) as set forth in the Augusta,
Ga. Code, adopted February 16, 2016, is hereby amended by striking this section in its entirety
and inserting in lieu thereof new Code Section 4-l-7. as set forth in "Exhibit A" hereto.
SECTTON 2. AucusrA, GR. Cooe Section 4-1-39 as set forth in the Augusta, Ga. Code, adopted
February 16,2016, is hereby amended by striking this section in its entirety and inserting in lieu
thereof new Code Section 4-l-39, as set forth in "Exhibit B" hereto.
SECTION 3. This ordinance shall become effective on January 1,2017 in accordance with
applicable laws.
SECTION 4. AII ordinances or parts of ordinances in conflict herewith are hereby repealed.
,201b-
@,,.,As its Mayor
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Seag.")\
of:'j".i :--
r . i:"-. 'k ;.1 ; ''Yr." n-*, ":i .,,,' ,-uo& -cot''.'r*'' "'" *'\r-ffg;1^1$,'.c
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ,2017
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned fuither certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
First Readine {reCer"r\ogr [*, ZjC\ \.0
Second Reading .o ec C.=-.vr'er .2'O, Z-D\[r
EXHIBIT A
Strike:
AJUTICLE+
W
te the fiallewing prineiple that rlnimalserviee&is s publie saf€ty ageney,
anee ttre animet
@
@
;r
Animal S€rvi6€s,
AEITCtB-II
I{EI{BENSHIP
of ttre,\S B shettbe n
is*re+
@issiene*
ie
M
bers mey resign,by $rknitti
r the Direetor ef
^fiimdissi€*
eeUSe'
iet*
reIRA4AN
eenseeutive terms:
editien ef Roberts Rules ef erder; uriless etherv/ise direeted by.the mqierit,' ef the AS,{B
in-session-"t+he,{ifie
befere-the-aSAe
W
i.+e+e+nn*
irman-er
have &e same eewers arg d iman
vete,
e , Upen the resignetien er CisqHelifieatien of th€ ehairman; the Viee Ghe:rman shall assnme
imapis
elee*e*
U{--._SEGRE-$ARY
ine
M
Geergia; ttreugh its Advisory Peard ffnst -est the tinrc; plaee; snd date ef the meet'ing fere+ least
in
a newspafr \yith equ
ffi*s+ be pr€yid€d to th€
in& the
the meeting erd the reasen %r meeting rvitl' less than (24) heursnotirge+ ttbn
tephonsr fffi ore mailte
+n
fte eeunty when sueh mCia eutlet ha^ maCe written request fer ^ueh'not:ee within tho previeus
issiea
rV, ETECTIONS
i*ee
V. TERMS EF APPOhITMENT
'ocGA $so-14-t(dX3).
Paeh nSng member
frern the vISAB by the appeintirlg-autherity; with er rvitheut eeusg et any time, For all rnembers
ission'
VI. €ENFT ICT EF TI.,ITEREST MEN,iEERS
exi
W
lag
ie*ie*
VIII. STAFF I TAISEN
in
ieemiscie*
IX, VETING
Statement ef Petential eenf iet ef lrterest ferrn,
2 ocGA gg 5o-t4-l et seq.
;€n+he4SAe
"heEld a rnember fail te et{erC three (3) eerseeutive regular meefrigs ef *re ^Sin, and shoCd
;***r*rt"r"
ity-vore of rh6 ASAB,
x{=--€{JeR{JI4
are{e$e+rea+e&
XI{_AEEI+ICS
I@l*beeordueted aeeerdir€r le-the latest versien ef Reberts Rules ef erder, exeept as
tsery
tnt
plaeerprevrded-the loeette*rs snoetfi€d tn a
tne$of+h;
rreptar
such€eh€duled-fi€etinp
an, rlt least forty eight
-ensibility ef neti&ing the Clerk ef
XIV: CANCEI TATI
3 OCGA g{i50-14-t er seq.
Aegutarlys€hedrrlC me
ine
W
ie'
imeffi+ine
in'F
sf the publie may strbm ime
ilfian=
isieai
mee*
4 OCGA $50-14-l(e).s occA g 5o-1a-r(c).
6 OCGA $ 50-la-l(eX2)
agen€}+ The rninu iniffir*
rptien ef eaeh metien er ether
eh merten, It sh< b
vetirt eBainst tlre prepesal er abstainirE, Fer reetirgs wi*r less *ran ("4) l-eurs netiee, the
+
Direet€fr{o;
reeemmenda+iens=
ether seurees; in aeeerdanee rvith the Geergia epen Reeerds rlet- and Geergia Open
@i€n
ents'
loN,
issim
M
ess bY lswt shatt fir$
etreetivq
Replace With:
Sec. 4-l-7. .A.nimal Services Advisnrv Roqrd Rw-r.qwc
ABIJCU*I
PURPOSE ANp ROLE
SECUON t. t'ne enl
aaUse tUe citv of l
services tttmuqh recommen
Services nirecpr does not
to the fo[owine princ
SECTION 2. The ASAB
sEnrieeftAueusla-Aeorgia.
SBCTtON:. me eSeg
SnCftON +. fte eSeB i"q sources to sratu
sustain-anisafsglriqas.orcgtams.
SECIIQNi rhe ases shail.tak
lnserylne.to enhancq Au iees
ABIICLT.I
MEMBEBSHII
SECION t. fne aSes
t'V tne commission,
members of the aSAB s
t.Oistrict Z. Ois istris]t
t O. fa* memUer of tlle aS
tle aistrict of tne
SfCftON Z. tn aaOit
Cou"tv aehealio
eggsissia& In tne event tne aoooint
tne Consojidation l
l0
s-e ims,3ASABlonSisIius of six (6) ormore members noaycxcreisqall_pawc$_Clslesated to th; ASAB until
tne vacancies are nlm
SqCnON +. earm
4DDQitrtiI!9 authoritv. convinp the Chairrnan of the Advisorv Roard. the Director of Animal
Services.,ana rhe issiae
SeCftOU S. frc
SEeTION 6. Mqmbers o[the aSeStg- hqs e."tr"d *d conC""-irqi"r"r r""**
ABIrcI.D.III
MTSCELANTOIJS PRO
sECnON t. CHATRMAN
from amcne its members for a one (DJgaIlerm-IhE
t"rm rt "U *, frr* l""ra
serve as sucn for n0 mo
e frc Cnannan shatt o
B. fhe Chairrnan shgq d c
$ttiqr of R"be"$ R
in$$Siort-ailhElims.
C fhe Cnairman $att ap ka_E_aoy_$a$arubercheAs_A&
SECTION 2, VICE-
its memUers in tfre same ma
a one {lt r"ar t""n.m
rearJheylqg{haieaslhall ."re no,nor" rh.
A me Vice-Cnainnln stra
*Ue. ttrrt om""r t "s
B. The Vice-Chairman shall have the risht to vore
1r
C.
SECTION3. SECRETARY
e. TUe Secr*arv of tUe eSA
inetuOins overseeing the,
announcements. di stribu
assudns that ASAB r
meOia outlet. a coo
mait ttroush a setf-ad
C. for;ce of,VeciatZfruerrc
than fZ+t hqurs noti
meetine. ths subiect
g{ith tess than (zathp , Notice must be orovi
newspaper wilh srearc
oroviAea Uv tetentone. A
Uusiness ana nnvsic
written reouest for su
eOvlsorv goard shatl
spesiat called meEinq
SFCTION 4. ELECT
nbction otthe eSeg offi
electeO omcers tat
member musl have served on the ASAB for at least one /l ) c.alendar venr
B.
' ocGA $s0-14-l(dx3).
12
SECTION 5. TERMS OE AP
Bacn aSen memUer slatl
aom the eSAg bv the app
aupointins Commissione ir
succasgaffirffDpainted and ouali
such is orovided for bv the Auzusta. Georqia Commission.
SECTrON 6. CONFLTC
tn conneqti_o! with an
disclose the existence of the conflict and be eiven the oooortunitv to disclose all qlaterial facts to
theaFeg. Atanvtimeft
or oner vested Jftteres
existence of *at inte
of tne connict of in
SECTION 7. RESIGNA
eavisorv goard mem iag
authoritv. coovinp the Chairman of the .A.dvisorv Board and the Clerk nf Cnrnrniscion
SECTION 8. STAFF LIAISON
fhe eueusta {nima
Oirector. .r aeden
ranscriUine the minu ires
memUers. fne animat S
Corrunission ana ttle in
accordance lgrth the Cm
Services peoartm imgnasersisssissia&
SECTION q. VOTTNC
L fach Committee member.
qomndttee membe( .shalt ab
committee Jnemt'er snal
$tatement of Potent
2 OCGA {ig 5o-14-l et seq.
l3
B. @sentee is orohibirod,
SECTION IO. ATTFNDANCF AI_AdEEI]TNGS AND RFMOVAL OF'MtrMFFRS
rrnance of
$e d!r!t"s *"rtr"d rf *
lhoul=d a memher fail to aaend three (3t consecutive repu
there ne,." aAe"rat" gry
Der.snp frqm membership.and.shall recommend to the aoooint,ra tnrt tt " rr",
gsgltilutes "adeouate excuse" shall be determined hv a maioritv voti oTGE ASIE.-
SECTION r r. OUORUM
e ouorum of the aSag s isarygoard. For purposes o
qggrumjxjs[SJaegffigial&eglirur can take nlace: no official action can take nlace:jffLtrq&inrlts
arglojc-arsalcd
SECTION I2. MEETINGS
MeeF$sp wilt be cond
@ifiedlL.thesc-bv-larys. Resula' Meetinss: Requlat qgetinss of them
Eoar.a snaU Ue neru on
Servi""s Ogqartrt"nt. a t fiptacE provided the to
me"tinq ""c\r"s "n a lgt
mev sq! an atternate a
o$4fvinE thq Clerk of C?mmission and others orthe diie
ASaP u. fequir'*d br. eirgr"n Me"tinsiAsl. rlla ouom
-egtt"e of the Co tt
such scheduled meefi
ip.=ftat meettnss of t
(a9) h@ olu"e.of soeqiat m;"
4San ara tlr" Secretarv.
C".mi..ion
"rA rtlt. A"t
3 ocGA gg 5o-t4-t et seq.
t4
SECTION
'4.
CANCEL
nequtarlv scheduled m
nSeg to consider. The
board members not less than twentv-four (24) hours nrior to fhe time set for rhe trreet.ino
SFCTION
'5.
ADJOURNE
Snoum tne Uusiness *
same from aav:to-aav
SECTION I6. OPEN MEE
Vntess pgerwise aet
Once an ooen meetin
orlresented_!0- ths ASAB durins.Jhe condu
proceedinss of an o iEg
sfrhsssheduled-meclin&
tvtemUers of the aub!
nuftic ana mav at ft lng,
Commsnts wilt be limi
orat n*trscommentdu
comment fi'om the puhli
of the nublic mav submit written statements 1o the ,ASAB ai anv firne
SECTrON rT. ACENpA
a. fhe aeenda for each qlep
n. en aqenda of all matte
reouest ana must Ue oq
two weeks orior to tnp { If a pal-ticular issw
{ ocGA g5o-la-l(e).
l5
MemUers of the publ
visual and sound re itgs
e wdtten surnrnarv of t ine
must be oreoared and made 6_ldiugtgs
of the me*ine must b
as omcial such approval
must elauinimum. contain ft
of each motion or o ign"
anO a record ofalt vot
sha[ be oresumed that
tUe mlnutes rengct t
meetines with les iyen
and the reason for the emersencv meetins-
SECTION IS. STAFFIN
assistance snaU U
animat Services Oeoar
informalion submitte
Snecincanv.it sn
Director. to:
a. Uake availaUle. in
recommendations.
C. Serve,=as a liaison bet
SECTION 19. NOTICE
fhe enimat Segvic ing_tq
matters of ouUtic
SECTION 20. AMENDM
r ocGA g 5o-la-l(c).
6 ocGA g so-la-l(e)(2)
C,
D.
B.
16
aU amendnsnts. mod Sa&fsthese bv-laws shalffi
receive an amnnative rc
moaincations. or c
Commlssioners before b iye.
t7
EXHIBIT B
Strike:
lirerc*r
BralacelUith.
Sec. 4-l -39- Reqisfrqfinn llerrrriromanf
l. anvoerson ownine. krw
or otOer within the l
Auzusta animat Seryi icense_tag"
fo oUtain a resistm
vaccination ana nroof
2. Pursuanr to OCCA [ 4:
CtuU of Unitea fenn
nonsnonlnq hree ingill
tne State of Ceors
season to aia an inOl
of the household has
Uassinea as a tuntl
resistration. tlcenq
owners of aoss which
dgllhg-ahilitv of local sovernments tp deal lvith vicious does. abandoned doqs. or strav
doss.
l8
Augusta Animal Services
2017 Annual Report
ENFORCEMENT OPERATIONS
A. COMPLAINTS
1. Total Number of Complaints Investigated 8852
B. BITE CASES INVESTIGATED
1. Number of Bites Investigated 229
C. BARKING DOG VIOLATIONS
1. Number of Complaints Investigated 95
D. CRUELTY VIOLATIONS
1. Number of Complaints Investigated 509
E. LEASH LAW VIOLATATIONS
1. Number of Complaints Investigated 80
F. RABIES VACCINATION VIOLATIONS
1. Number of Complaints Investigated 68
G. REGISTRATION VIOLATIONS
1. Number of Complaints Investigated 231
H. TETHERING VIOLATIONS
1. Number of Complaints Investigated 217
I. ANIMALS CAUGHT in TRAPS 718
J. CARCASS REMOVAL
1. Number of Dead Animals Picked Up 631
KENNEL OPERATIONS
A. ADMISSIONS
1. Total Number of Admissions to Shelter 5705
a. Cats 2215
b. Dogs 3207
c. Other Animals 282
B. DISPOSITIONS
1. Total Number of Animals Returned to Owners 344
a. Cats Reclaimed by Owner 19
b. Dogs Reclaimed by Owner 323
c. Other Animals Reclaimed by Owner 2
2. Number of Animals Adopted 1400
a. Cats/kittens Adopted 305
b. Dogs/puppies Adopted 1069
c. Other Animals Adopted 26
3. Animals Transferred 377
4. Animals Euthanized 3037
5. Other Dispositions 160
a. Number of Escape 12
b. Number of Animals Relocated 148
C. ANIMAL REGISTRATION
1. Total Number of Animals Registered 5439
a. Spayed/Neutered @ No fee 4688
b. Unaltered @ $10.00 fee 751
ADMINISTRATIVE SERVICES
1. Grant Amounts Received
a. Maddie’s Fund $5000.00
b. Best Friends $1000.00
2. Court Fines $18,612.50
i. Leash Law Violations $10,103.75
ii. Cruelty Law $1875.00
iii. Rabies Law Violations $6633.75
3. Total Revenue Generated $120,765.98
a. Spay/Neuter Surgeries $36,594.52
b. Rabies Fees $22,726.50
c. Reclaim Fees
i. Impound $9337.50
ii. Quarantine/Bite Case $6019.50
iii. Board Fees $5200.00
d. Adoption Fees $14,610.00
e. Registration Fees $9240.00
f. Donations Received $2715.48
g. Pickup/Relinquished Fees $2700.00
h. Euthanasia Request $2400.00
i. Court Fees $1808.00
j. Pickup Dead Fees $800.00
k. Microchip $195.00
l. Rescue Cattle/Adoption $175.00
m. Miscellaneous Vet Fees $70.00
n. Miscellaneous Fees $6174.48
Public Safety Committee Meeting
5/29/2018 1:05 PM
Animal Services Ordinance
Department:
Presenter:Commissioner Sias
Caption:Request an update and full accounting of the licensing fees
authorized under the Animal Services Ordinance effective 1
January 2016. Please advise how the fees are funded back into
animal services. (Requested by Commissioner Sammie
Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
1
fy19_LGL70_CountyCap.doc
INTERGOVERNMENTAL AGREEMENT
COUNTY CAPACITY
THIS AGREEMENT is entered into the 1st day of July, 2018, by and between the
GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia
(“Department”), and Augusta Georgia, a political subdivision of the State of Georgia
(“County”), acting by and through its Board of County Commissioners, referred to
individually as “Party” or together as “Parties.”
WHEREAS, Department desires to contract with County for appropriate care and
custody of certain offenders for which Department is responsible, (“State Offenders”); and
County desires to provide appropriate care and custody of State Offenders at a
correctional institution operated by County (“Services”).
NOW, THEREFORE, in consideration of these premises and the mutual promises
and agreements hereinafter set forth, the parties hereby agree as follows:
1. Care and Custody. County agrees to provide complete care and custody of up to 230
State Offenders daily, for the Term of this Agreement and in accordance with all applicable
state and federal laws, rules, and regulations. Without limiting the generality of the
foregoing, County specifically agrees that no State Offender labor shall benefit private
persons or corporations.
2. Recording Offender Movement in SCRIBE. County agrees to record any and all
movement of State Offenders transferred in and out of the County facility by entering the
movement in Department’s SCRIBE system on the same day the movement occurs.
Movements that are not entered in SCRIBE on the day the movement occurs will not show
as an adjustment and result in an inaccurate daily count. County is solely responsible for
implementing procedures to ensure that SCRIBE entries are made accurately and in a
timely manner. County is responsible for verifying the State Offender count and all
movements in and out of the County facility in SCRIBE on a daily basis to ensure that the
count is accurate. County understands that the count reflected in SCRIBE is the official
count for purposes of calculating payment under this Agreement. Late documentation, lack
of documentation, or inaccurate documentation may result in delayed payment or non-
payment under this Agreement. County agrees to grant Department access to County’s
records, documentation procedure, and personnel for purposes of auditing SCRIBE entries
and verifying State Offender count at any time upon Department’s request.
3. Notification of Medical Treatment. County shall notify Department of any State
Offender that the County transfers to a hospital for treatment that will require an overnight
stay or for whom treatment is likely to cost in excess of One Thousand Dollars ($1,000.00).
Said notification shall be provided via telephone contact within Twenty-Four (24) hours of
2
fy19_LGL70_CountyCap.doc
offender being admitted for treatment on an outpatient or inpatient basis. County shall
notify Department pursuant to this paragraph by calling the Department’s “On Call
Utilization Management Nurse” at 404-863-3079 at any time of day or night.
4. Employee or Offender Misconduct. The County agrees that it will notify the
Department within ten (10) business days after terminating an employee of the County
correctional institution for misconduct or of the resignation of any employee in connection
with an allegation or investigation of misconduct. The County further agrees that it will
notify the Department within ten (10) business days if it, one of its employees, or any other
law enforcement officer secures a criminal warrant for the arrest or otherwise pursues the
prosecution of an offender being housed at the County CI for criminal conduct allegedly
committed at the County CI. County agrees that it will not hire any employee terminated by
Department for misconduct or who resigns from Department in connection with an
allegation or investigation of misconduct.
5. Compensation. Department agrees to pay County the sum of Twenty Dollars
($20.00) per State Offender per day for the duration of this Agreement. County agrees to
invoice Department monthly, in compliance with all billing procedures established by
Department. Department shall endeavor to pay County for Services within Forty-Five (45)
days of invoice receipt in approved form. County acknowledges and agrees that the
Commissioner of Corrections shall have sole authority with respect to the transfer of State
Offenders to and from the County correctional institution and Department shall not incur
charges for State Offenders not under the care and custody of County. A State Offender is
not under the care and custody of County when a State Offender is not housed at the County
facility including when a State Offender is out to court or sent to a Department facility for
medical or mental health evaluation.
6. Term of Agreement. The term of this Agreement shall be from July 1, 2018 until
11:59 p.m. on June 30, 2019 (the “Term”). The Parties may, by mutual agreement in
writing, extend the Term for additional time periods.
7. Termination. Department may at any time and for any reason terminate this
Agreement by providing written notice in advance of such termination to County. In the
event of termination under this paragraph, Department shall pay County for Services
performed prior to the effective date of termination; provided, however, that payments
otherwise due County may be applied by Department against amounts due or claimed to be
due to Department. In the event that County fails to comply with the provisions of this
Agreement, Department may terminate this Agreement for cause and without notice. If
termination is for cause, payments may be withheld by Department on account of the
Services being deemed deficient and not remedied by County prior to the effective date of
termination. County shall be liable to Department for any additional cost incurred by
Department as a result of deficiencies in the Services to be provided hereunder.
3
fy19_LGL70_CountyCap.doc
8. Prison Rape Elimination Act. County agrees that it will adopt and comply with 28
C.F.R. 115, entitled the Prison Rape Elimination Act (“PREA”). As required in 28 C.F.R.
155.12, County further agrees to cooperate with Department in any audit, inspection, or
investigation by Department or other entity relating to County’s compliance with PREA.
Department shall monitor the County’s compliance with PREA, and shall have the right to
inspect any documents or records relating to such audit, inspection or investigation and
County will provide such documents or records at Department’s request. County
acknowledges that failure to comply with PREA is a material breach of this Agreement and
is cause for termination of this Agreement.
9. Notices. Any notice under this Agreement, other than those referenced in Paragraph
3, “Notification of Medical Treatment,” shall be deemed duly given if delivered by hand
(against receipt) or if sent by registered or certified mail, return receipt requested, to a Party
hereto at the address set forth below or to such other address as the Parties may designate
by notice from time to time in accordance with this Agreement.
If to the County: Augusta Georgia
Administrator, Board of Commissioners
535 Telfair Street, Ste., 910
Augusta, GA 30901
With a copy to: Richmond County Prison
Warden, Evan Joseph
2314 Tobacco Road
Augusta, GA 30906
If to the Department: Jennifer Ammons
General Counsel
Georgia Department of Corrections
State Office South, Gibson Hall, 3rd Floor
P.O. Box 1529
Forsyth, Georgia 31029
With a copy to: Robert Toole
Facilities Director
Georgia Department of Corrections
State Office South, Gibson Hall, 1st Floor
P.O. Box 1529
Forsyth, Georgia 31029
10. Reimbursement of Medical Costs.
a. Department agrees to reimburse County for certain costs of medical services
required for medical conditions which: (1) pose an immediate threat to life or
4
fy19_LGL70_CountyCap.doc
limb, and (2) occur under circumstances in which the State Offender cannot
reasonably be placed in a state institution for the receipt of this care
(“Emergency Medical Services”). Department’s obligation to reimburse
County for the cost of any medical services, to include Emergency Medical
Services, arises only when the cost per State Offender per incident exceeds
One Thousand Dollars ($1,000.00), and Department shall only be liable for
the amount in excess of One Thousand Dollars ($1,000.00), subject to the
limitations of this paragraph and other applicable laws and regulations.
b. County agrees to invoice Department monthly for the actual cost of
Emergency Medical Services paid by County. If there existed any rate
agreement between County and the hospital or hospital authority at the time
Emergency Medical Services were rendered, the invoice must reflect such
rate. All invoices from County must include an invoice or receipt from the
hospital that clearly shows the actual cost of Emergency Medical Services
paid by County.
c. Department is not liable to County for any late fees or charges imposed by the
hospital, hospital authority (collectively, “Late Fees”), or other service
provider, for late or nonpayment by the County. County agrees to exclude
Late Fees from its invoices to Department.
d. If Department reasonably determines that there is a difference between the
actual cost incurred by County and the invoice sent to Department,
Department may assess an administrative fee of one-half (1/2) of the
difference to cover the administrative costs incurred by the Department.
Department shall send County written notice of any administrative fees, and
County shall have Thirty (30) days to make payment or to dispute the fee in
writing. If County does not make payment of undisputed administrative fees
by the due date, Department is entitled to a setoff of the same amount against
future payments owing to County.
e. Pursuant to O.C.G.A. § 42-5-2(c), Department shall reimburse County no
more than the applicable Georgia Medicaid Rate for Emergency Medical
Services provided to a State Offender by a hospital, hospital authority, or
other service provider. Department shall not be liable to County for any
amount paid by County to a hospital, hospital authority, or other service
provider, in excess of the Medicaid Rate for emergency services provided to a
State Offender.
11. Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the parties hereto and replaces, cancels and supersedes any prior
agreements and understandings relating to the subject matter hereof, and all prior
representations, agreements, understandings and undertakings between the parties hereto
5
fy19_LGL70_CountyCap.doc
with respect to the subject matter hereof are merged herein.
12. Sole Benefit. Department and County enter into this Agreement for their sole
benefit. Department and County do not intend to give any rights pursuant to this
Agreement to any other parties.
13. Choice of Law and Venue. The Contract shall be governed in all respects by the laws of
the State of Georgia. Any lawsuit or other action brought against the Department and the State
based upon or arising from this Agreement shall be brought in the Superior Court of Fulton
County, Georgia.
14. Amendment. The Parties recognize and agree that it may be necessary or convenient
for the Parties to amend this Agreement and the Parties agree to cooperate fully in
connection with such amendments if and as necessary. However, no change, modification
or amendment to this Agreement shall be effective unless the same is reduced to writing
and signed by the Parties.
15. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one agreement. No Party shall be
bound by this Agreement until all Parties have executed it.
IN WITNESS WHEREOF, the parties have caused the authorized representatives of
each to execute this Agreement on the day and year first above written.
GEORGIA DEPARTMENT OF AUGUSTA, GEORGIA:
CORRECTIONS:
By:
Jennifer Ammons
By:
General Counsel Print Name: Hardie Davis, Jr.
Title: Mayor
FACILITY WARDEN/SUPERINTENDENT
By:
Print Name: Evan Joseph
Public Safety Committee Meeting
5/29/2018 1:05 PM
Augusta Richmond County FY19 Capacity Agreement
Department:Richmond County Correctional Institution
Presenter:Evan Joseph
Caption:Approve Augusta-Richmond County FY19 Capacity Agreement
for state inmates being housed in the Richmond County
Correctional Institution.
Background:Augusta-Richmond County contracts with the State of Georgia
to house two hundred thirty (230) non-violent inmates to
perform skilled/non-skilled labor in City Departments.
Analysis:The Department of Corrections pays the City a per diem of
twenty ($20.00) dollars per day per inmate.
Financial Impact:The revenue received from the Department of Corrections is
approximately forty-five (45%) percent of the institution's
annual budget.
Alternatives:
Recommendation:Approve the Augusta-Richmond County FY19 Capacity
Agreement to house two hundred thirty (230) non-violent
inmates.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Request for Proposal
Request for Proposals will be received at this office until Wednesday, March 28, 2018 @ 3:00 p.m. for furnishing:
RFP Item # 18-154A Consulting Services - EMS Medical Director for Augusta, GA – Fire Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, March 14, 2018,
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Mailed 3/1/18
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Original 8
Copies
Fee
Proposal
Augusta University Medical Associates
1499 Walton Way, Suite 1400
Augusta, GA 30901
Yes 597655 Yes Yes Yes Yes
RFP Item #18-154A Consulting Services - EMS Medical Director
for Augusta, Georgia – Fire Department
RFP Date: Wednesday, March 28, 2018 @ 3:00 p.m.
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 144
Total Number Specifications Mailed Out to Local Vendors:7
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Augusta University
1499 Walton Way, Suite
1400
Augusta, GA 30901
Augusta University
1499 Walton Way, Suite
1400
Augusta, GA 30901
Ranking of 0-5 (Enter
a number value
between 0 and 5)
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)20 5 100
3. Organization & Approach (0-5)15 5 75
4. Scope of Services
• Executive Summary - qualifications, understanding of the
work to be done.
• Project Approach - Quality performance and
responsiveness to project requirements addressed.
• Management Plan - Related experience, estimated
project hours, quality & cost control addressed.
• Consultant Information - Firm details provided, similar
projects completed, key personnel addressed.
(0-5)15 4.5 67.5
5. Schedule of Work (0-5)10 4 40
6. References (0-5)5 4 20
Within Richmond County 5 10 5 50
Within CSRA 5 6 0
Within Georgia 5 4 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0
All Others 5 1 0
27.5 352.5
8. Presentation by Team (0-5)10 0
9. Q&A Response to Panel Questions (0-5)5 0
Lowest Fees 5 10 5 50
Second 5 6 0
Third 5 4 0
Forth 5 2 0
Fifth 5 1 0
Total Phase 2 5 50
32.5 402.5
Vendors
Total
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP #18-154A
Consulting Services - EMS Medical Director
for Augusta, Georgia – Fire Department
Evaluation Meeting: Wednesday, April 18, 2018 @ 4:00 pm.
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line
only)
Weighted Scores
Procurement DepartmentRepresentative:_____Nancy Williams________________________________________
Procurement Department Completion Date: 4/11/18
Phase 2 (Option - Numbers 8-9)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 4/11/18
Page 1 of 11
MEDICAL DIRECTOR SERVICES CONTRACT THIS PROFESSIONAL SERVICES CONTRACT ("Contract”) is made and entered into by and
between Augusta, Georgia, a political subdivision of the State of Georgia, by and through its Board of
Commissioners, whose address is 535 Telfair Street, Augusta, Ga. 30901, hereinafter referred to as "Augusta", and AU Medical Associates, whose address is 1499 Walton Way, Suite 1400, Augusta, Georgia 30901 hereinafter referred to as "Consultant".
WHEREAS, Augusta desires to enter into a Contract with a qualified individual to serve as the Medical Director for the Fire Department’s Emergency Medical Services Program. WHEREAS, Consultant responded to Augusta’s RFP # 18-154 A and has represented to Augusta that it is experienced and qualified to provide the services contained therein; and, WHEREAS, Augusta has relied on such representation and Consultant was chosen as the most qualified respondent based on its submittal. NOW THEREFORE, in consideration of the foregoing, the provisions contained herein and the mutual
benefits derived here from and for other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, Consultant and Augusta agree as follows:
1. Scope of Work. Consultant shall provide the following services: A. Appoint a Georgia licensed physician member that is board certified by the American Board of
Emergency Medicine and is knowledgeable in EMS medical direction to serve as Medical
Director for the Augusta Fire Department (AFD) in accordance with the Official Code of Georgia Annotated Title 31, Chapter 11, the Georgia Department of Human Resources Rule and Regulations Chapter 290-5-30, and Georgia Health Code 88-31 to AFD staff members; and
provide medical control and oversight for the Fire Department;
B. Provide medical control and oversight for EMS programs including ALS, BLS, Infection Control, community oriented training programs such as CERT, CPS and AED programs;
C. Provide medical control and oversight for the defibrillation program;
D. Design, evaluation, and administer a continuous quality improvement (CQI) and a comprehensive quality assurance program (CQA);
E. Develop, review, or revise written operational and medical protocol procedures for EMS
pursuant to State of Georgia regulations to assure the medical service delivery of the EMS
Program by AFD and provide medical administration, support and oversight of EMS curriculum development and education;
F. Provide medical liaison services between the Augusta Fire Department and the Augusta medical
community;
Page 2 of 11
G. Facilitate and implement the EMS Agenda for the future as developed by the National Highway
Traffic Safety Administration; and the GEMSIS-Shaping the Future of EMS in Georgia plan as
developed by the Georgia Department of Human Resources Division of Public Health Office of
Emergency Medical Services/Trauma;
H. Conduct at least one training activity each quarter;
I. Provide quarterly reports outlining the Services provided in the preceding quarter; and
J. Investigate and resolve medically related complaints against AFD, including the authority to
limit, suspend, or withdraw medical direction to any AFD staff member as described in Section
4 below.
K. The Medical Director is to provide his/her own cell phone.
2. Augusta’s Obligations: Augusta agrees to:
A. Ensure that the Medical Director has appropriate access to Augusta officials as
reasonably needed;
B. Ensure that the Medical Director has access to run reports (PCRs), medical records,
dispatch logs, personnel files, and other documents as needed to fulfill the obligations
of this Contract;
C. Assist the Medical Director in preparation of EMS documents and reports;
D. Enforce employee remedial training as required in writing by the Medical Director;
E. Permit AFD staff members to function only at a level of practice authorized by the
Medical Director;
F. Assure that AFD staff members practice only under the medical direction or protocol
of the Medical Director, and no other physician, other than on-line medical control
provided during the patient encounters while on duty with AFD;
G. Agree to contact the Medical Director to obtain online medical direction services;
H. Provide a letter on Augusta letterhead, signed by an appropriate Augusta official that
state a Consultant physician member provides contract services to Augusta and serves
as the Medical Director of AFD, and specifically state that the Medical Director is authorized to correspond with the medical community regarding matters within the
Medical Director’s purview and to write letters of recommendation for ADF staff
members for paramedical class;
I. Assure that job descriptions and other documents relating to the employment of individual providers contain appropriate provisions necessary to allow the Consultant
Page 3 of 11
physician member to fully exercise the Medical Director’s authorities by law and under
this Contract without giving rise to an employment dispute or action; and
J. Provide access to computer-generated data and software, a portable radio and safety
equipment for use by the Medical Director.
3. Term.
This Contract shall commence as of the date executed by Augusta, Georgia (“Commencement
Date”) and shall have an initial term of two (2) years. Thereafter, this Contract may be
extended upon mutual written agreement. This Contract shall: (i) terminate absolutely and without further obligation on the part of Augusta each and every December 31 at 11:59 pm, as
required by O.C.G.A. §36-60-13, as amended, unless sooner terminated in accordance with the
termination provisions of this Contract; (ii) automatically renew on each January 1 at 12:00am,
unless terminated in accordance with the termination provisions of this Contract; and (iii)
terminate absolutely, with no further renewals, five (5) years from the Commencement Date.
4. Standard of Performance.
A. Consultant represents and warrants that it has the necessary knowledge, experience,
abilities, skills and resources to perform its obligations under this Contract, and agrees
to perform its obligations in a professional manner, consistent with prevailing industry/professional standards and practices.
B. Consultant agrees that the Medical Director shall provide a minimum of five (5) hours
of medical direction services, per week.
C. The Medical Director shall have the authority to limit, suspend, or withdraw medical
direction to any AFD staff member. The Medical Director shall give prior notice of
any such action to the AFD Fire Chief or his/her designee, or the earliest possible
notice, if prior notice cannot reasonably be given. The Medical Director will discuss
the limitations, suspension, or withdrawal of medical direction to an individual provider with the AFD Fire Chief or his/her designee and, at the request of the AFD Fire Chief
or his/her designee, properly provide the basis for any such action in writing.
5. Qualifications. Licenses. and Permits; Compliance with Law.
A. Consultant represents and warrants that it has all licenses and permits necessary to conduct its business and perform its obligations under this Contract, and agrees to comply with all
applicable federal, state, and local statutes regulations, codes, ordinances and policies in
performing its obligations under this Contract.
B. Consultant agrees that the Medical Director shall meet the following qualifications criteria prior to and throughout the term of this Contract:
i. Be licensed by the Georgia Board of Medical Examiners to practice
medicine in the State of Georgia;
ii. Have active medical staff privileges at a hospital in the State of Georgia;
Page 4 of 11
iii. Have current Board Certification by the American Board of Emergency
Medicine;
iv. Be a graduate of the National Association of EMS Physicians EMS Medical Directors Course and Practicum;
v. Must be eligible for certification by the American Board of Emergency
Medicare EMS Subspecialty Boards;
vi. Possess a valid Advanced Cardiac Life Support (ACLS) certification; and
vii. Possess a valid Georgia Driver’s License.
6. Independent Consultant Relationship. The parties intend that Consultant's relationship to Augusta in providing services hereunder shall be that of an independent Consultant. Nothing
in this Contract, nor any performance hereunder, is intended or shall be construed to create a
partnership, joint venture or relationship of agency or employment between Augusta and
Consultant. In providing services hereunder, Consultant shall represent itself to third parties as an
independent Consultant to Augusta and shall not hold itself out as having any authority to obligate Augusta. Consultant shall have no authority for any complaints related to employment with
Augusta, Georgia and has no authority to hire, fire, discipline or otherwise effect the terms and
conditions of Augusta, Georgia employees, except as specifically set forth herein.
Augusta may, at its discretion, permit Consultant to use the AFD logo on business cards for purpose of liaison activities with the local medical community, provided that Consultant is
identified on the business card as being under contract with Augusta and the form of the
business card is approved by Augusta prior to its use.
7. Confidentiality. Consultant agrees to treat all information disclosed by Augusta pursuant to this Contract as confidential, and Consultant shall not disclose or use any such information except as required in
connection with the performance of its obligations under this Contract.
It is further agreed that if the Consultant, without prior approval from Augusta, releases any
information, the release of same shall be immediate grounds for termination of this Contract without indemnity to the Consultant. Should any such information be released by Augusta or by the
Consultant with prior approval, the same shall be regarded as public information and no longer
subject to the restrictions of this Contract.
8. Assignment. Consultant does hereby assign, grant, and deliver to Augusta, and Augusta hereby accepts, the entire worldwide right, title, and interest of every kind and nature whatsoever in and to
the deliverables under this Contract, including but not limited to any related intellectual property rights.
9. Records. Consultant shall maintain throughout the term of this Contract and for a period of six (6)
years thereafter, records that indicate the date, time, and nature of the services rendered. Consultant shall make available for inspection by Augusta all records, books of account, memoranda, and other
Page 5 of 11
documents pertaining to Augusta, except medical records at any reasonable time upon request. 10. Open Records. Consultant acknowledges that all records relating to this Contract and the
services to be provided under the contract, may be a public record subject to Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). Consultant shall cooperate fully in responding to
such request and make all records not exempt, available for inspection and copying as provided by
law.
11. Fee; Expenses. This is a “part-time” consultant position and the consultant is expected to work a minimum of five hours per week on this project. In consideration of Consultant
performing its obligations under this Contract, Augusta will pay Consultant:
a. The amounts as described in Exhibit “A” Compensation/Price List attached hereto. This will be
the total compensation paid to the Contractor except for payments, if any, made under subparagraphs b and c below.
b. Additional Services: Augusta shall pay the Consultant for additional services requested
or authorized by Augusta, based on the fee schedule attached as Exhibit A. A properly itemized invoice will be submitted for payment on a monthly basis, provided the service is performed to standards and service is completed.
c. Additions or Deletions: Augusta may add or delete service requirements of this contract,
in writing. Such changes shall be negotiated based on a prorated price consistent with the original price contained in the Consultant’s response to RFP #18-154 A, as supplemented.
12. Invoicing. Consultant shall submit monthly invoices to the Augusta Fire Chief identifying this
Contract and the amount payable. Payment of undisputed amounts shall be due and payable thirty (30) days after Augusta's receipt of the invoice. Notwithstanding anything in the Bid or Consultant’s Proposal, Augusta shall have the right to withhold or deduct payments in the
event of Consultant’s non-performance.
13. Georgia Prompt Pay Act Not Applicable. The terms of this Contract supersede any and all provisions of the Georgia Prompt Pay Act. 14. Defective Pricing. To the extent that the pricing provided by Consultant is erroneous and defective, the parties may by agreement, correct pricing errors to reflect the intent of the parties. 15. Prohibition Against Contingent Fees. The Consultant warrants that no person or selling agency
has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agencies maintained by Consultant
for the purpose of securing business and that the Consultant has not received any non- Augusta
fee related to this Contract without the prior written consent of Augusta. For breach or
violation of this warranty, August shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price of consideration the full amount of such
commission, percentage, brokerage or contingent fee.
Page 6 of 11
16. Termination. This Contract may be terminated prior to the completion of Consultant's services:
a. upon thirty (30) days written notice to the other party, or
b. by either party upon a breach of this Contract (including, but not limited to, Consultant's services being deemed unsatisfactory by Augusta. Provided however, the defaulting party
shall be given ten (10) days’ written notice of the default. If the default remains uncured
ten (10) days after receiving written notice of such breach from the terminating party, the
terminating party can cancel this Contract.
c. This Contract may be terminated immediately if Consultant fails to maintain
insurance or fails to comply with the Workers' Compensation Act and applicable rules
as described in Section 21 herein. In the event of a termination of this Contract pursuant to
this Section, Augusta and Consultant will in good faith negotiate an appropriate reduction
in the fees payable to Consultant pursuant to Section 11 above.
17. Survival. Notwithstanding anything in this Contract to the contrary, the provisions of
Section 20 below shall survive any expiration or termination of this Contract, and each party shall
remain obligated to the other party under all provisions of this Contract that expressly or by their nature extend beyond and survive the expiration or termination of this Contract.
18. Temporary Suspension or Delay of Performance of Contract. To the extent that it does not alter
the scope of this Contract, Augusta may unilaterally order a temporary stopping of the work, or
delaying of the work to be performed by Consultant under this Contract. 19. Specified Excuses for Delay or Non-Performance. Neither Augusta nor Consultant shall be
liable for any delay in the performance of this Contract, nor for any other breach, or for any loss or
damage arising from uncontrollable forces such as: fire, theft, storm, war, or any other major force that
could not have been reasonably avoided by the exercise of due diligence. 20. Indemnification. Consultant shall indemnify, hold harmless, protect and defend Augusta and its
Commissioners, elected officials, trustees, officers, employees, agents, and representatives (the
"Indemnified Parties”) for, from, and against any and all demands, claims, suits, damages, losses,
liabilities, costs and expenses, including, but not limited to, court costs and attorneys' fees (the ''Indemnified Matters"), of any nature whatsoever (including, but not limited to, damage to or loss of property, bodily injury or death), directly or indirectly arising out of or in connection with the performance
of Consultant's obligations under this Contract. Consultant's indemnification obligations shall apply
whether the Indemnified Matters are due in part to the concurrent fault or negligence of the Indemnified
Parties or others, but shall not extend to such concurrent fault or negligence. Consultant's defense obligations under this Section shall be with attorneys approved by Augusta, which approval shall not be unreasonably withheld.
Augusta shall indemnify, hold harmless, protect and defend Consultant and its officers, employees, agents,
and representatives (the "Indemnified Parties”) for, from, and against any and all demands, claims, suits, damages, losses, liabilities, costs and expenses, including, but not limited to, court costs and attorneys' fees (the ''Indemnified Matters"), of any nature whatsoever (including, but not limited to, damage to or
Page 7 of 11
loss of property, bodily injury or death), directly or indirectly arising out of or in connection with the
performance of Augusta’s obligations under this Contract. Augusta’s indemnification obligations shall
apply whether the Indemnified Matters are due in part to the concurrent fault or negligence of the
Indemnified Parties or others, but shall not extend to such concurrent fault or negligence.
21. Insurance. Consultant shall at all times that this Contract is in effect, cause to be maintained
in force and effect an insurance policy(s) that will ensure and indemnify Augusta against liability
or financial loss resulting from injuries occurring to persons or property or occurring as a result of
any negligent error, act, or omission of the Consultant in performance of the work during the term of
this Contract. Consultant shall provide, at all times that this Contract is in effect, insurance with limits of not less than:
a. Workmen's Compensation Insurance in accordance with the State of Georgia;
b. General Liability Insurance in an amount of not less than One Million ($1.000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of any one occurrence;
c. Professional Liability Insurance in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
All insurance policies required by this Contract will provide that they may not be canceled nor the
coverage materially changed without thirty (30) days prior written notice to Augusta. Augusta will
be named as an additional insured with respect to Consultant’s liabilities hereunder in insurance
coverage identified in items B & C. Such policies shall name Augusta as a co-insured, except for worker’s compensation and professional liability policies, and a copy of such policy or a certificate
of insurance shall be filed with the Augusta at the time of the execution of this Contract.
Augusta agrees to identify one of Consultant’s vehicle on Augusta’s ambulance license for use by
the Medical Director in responding to Augusta emergencies. Consultant assumes all responsibility for ensuring treat the vehicle complies with all applicable laws, rules, and regulations pertaining
to ambulance supervisor vehicles. Consultant shall be responsible for any fines or other
consequences resulting from Consultant’s failure to comply with any applicable laws, rules, or
regulations pertaining to ambulance supervisor vehicles. Augusta shall have the right to inspect
the vehicle at any reasonable time. Consultant shall provide adequate vehicle insurance in accordance with all applicable laws, rules, and regulations pertaining to ambulance supervisor
vehicles. Consultant will lose this benefit in the event that Augusta no longer possess an
ambulance license.
22. Power and Authority: Due Authorization; No Conflict: Enforceability. Each party represents and warrants to the other party that: (i) such party has the power and authority to execute, deliver and perform
its obligations under this Contract; (ii) the execution, delivery and performance of this Contract have
been duly authorized by such party and do not and shall not conflict with any agreement or instrument
to which it is bound; (iii) this Contract constitutes the legal valid and binding obligation of such party,
enforceable against it in accordance with its terms; (iv) no circumstances exist which will cause a Conflict of Interests in performing the services required by this Contract, to include the Consultant and
Page 8 of 11
his or her employees or agents performing under this contract and are NOT employees or agents of
Augusta, or any public agency or official affected by this contract; (v) no employee of Augusta or any
public agency or official affected by the contract be employed by the Consultant for the period of
Contract duration.
23. Entire Agreement: Severability: Further Assurances. This Contract including any exhibits
attached hereto and RFP #18-154 A, including any attachments thereto, constitutes the entire
Agreement between the parties, and supersedes all prior and contemporaneous contracts, understandings
and negotiations, with respect to the subject matter hereof. In the event any provision of this Contract is
determined to be invalid or unenforceable, it is the desire and intention of the parties that such invalidity or unenforceability not invalidate or render unenforceable the remainder of the Contract and that such
provision be reformed and construed in such a manner that it will, to the maximum extent practicable,
be deemed valid and enforceable, and the rights and obligations of the parties shall be construed and
enforced accordingly. Each party shall execute and deliver such further documents and take such further
actions as may be required or reasonably requested by the other party to effectuate the purposes of this Contract.
24. No Assignment; No Amendment: No Waiver. This Contract (i) may not be assigned or
transferred, in whole or in part, by operation of law or otherwise, by either party without the prior written
consent of the other party, and (ii) may not be amended or modified by course of conduct or otherwise, except in a writing duly executed by each of the parties.
25. Acknowledgement. Consultant acknowledges that this contract and any changes to it by
amendment, modification, change order or other similar document may have required or may
require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess knowledge concerning Augusta’s ability to
assume contractual obligations and the consequences of Consultant's provision of goods or
services to Augusta under an unauthorized contract amendment, modification, change order
or other similar document, including the possibility that the Consultant may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods or services to Augusta under a contract that has not received proper
legislative authorization or if the Consultant provides goods or services to Augusta in excess of
the any contractually authorized goods or services, as required by Augusta's Charter and Code,
Augusta may withhold payment for any unauthorized goods or services provided by Consultant.
Consultant assumes all risk of nonpayment for the provision of any unauthorized goods or services to Augusta, and it waives all claims to payment or to other remedies for the provision of any
unauthorized goods or services to Augusta, however characterized, including, without limitation, all
remedies at law or equity. Any waiver of any provision of this Contract shall be in writing duly
executed by the waiving party. The failure or delay by either party to seek redress for any breach
or default under this Contract, or to insist upon the strict performance of any provision of this Contract shall not constitute a waiver thereof or of any other provision of this Contract, and such
party shall have all remedies provided herein and at law and in equity with respect to such act and
any subsequent act constituting the same.
26. Notice. Any notices required under this Contract shall be made in writing, postage prepaid to the following addresses, and shall be deemed given upon hand deliver, verified delivery by telecopy (followed
Page 9 of 11
by copy sent by United States mail), or three (3) days after deposit in the United Stated Mail:
AUGUSTA: AUGUSTA FIRE CHIEF
AUGUSTA FIRE DEPARTMENT ADMINISTRATION
3117 DEANS BRIDGE ROAD AUGUSTA, GA. 30906
COURTESY COPY TO:GENERAL COUNSEL
AUGUSTA LAW DEPARTMENT
535 TELFAIR STREET, BUILDING 3000 AUGUSTA, GA. 30901
CONSULTANT: AU MEDICAL ASSOCIATES
AU HEALTH SYSTEM LEGAL OFFICE
1120 15th Street, SUITE BA-8255
AUGUSTA, GA. 30912
27. Right to Inspect Premises. Augusta may, at reasonable times, inspect the part of the plant, place
of business, or work site of Consultant or any subcontractor of Consultant or subunit thereof which is
pertinent to the performance of any contract awarded or to be awarded by Augusta.
28. Subcontract. The Consultant shall not subcontract any part of the work covered by this Contract or
permit subcontracted work to be further subcontracted without Augusta’s prior written approval of the
subcontractor.
29. Drug Free Workplace: Contractor will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the
performance of this contract. If Contractor has more than one employee, including Contractor,
Contractor shall provide for such employee(s) a drug-free workplace program, in accordance with
the Georgia Drug-free Workplace Act as provided in O.C.G.A. Section 50-24-1 et seq., throughout
the duration of this Contract.
30. Non-Discrimination. During the performance of this contract, the Contractor shall comply
with all federal and state non-discrimination laws, regulations and policies in the administration of
this contract. In the event of the Contractor's non-compliance or refusal to comply with any non-
discrimination law, regulation, or policy in the administration of this contract, this contract may be rescinded, canceled or terminated in whole or in part, and the Contractor may be declared
ineligible
for further contracts with Augusta. The Contractor shall, however, be given a reasonable time in
which to correct any non-compliance.
31. Local Sma11 Business Program. In accordance with Chapter 1OB of the Augusta, Ga. Code,
Contractor expressly agrees to collect and maintain all records necessary for Augusta, Georgia to
evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records
available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program
can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for
Page 10 of 11
all contracts where a local small business goal has been established, the contractor is required to
provide local small business utilization reports. Contractor shall report to Augusta Georgia the total
dollars paid to each local small business on each contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall
be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
32. E-VERIFY: All Contractors and subcontractors entering into Contracts with Augusta, GA for
the physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A. § 13-10-91 stating affirmatively that the individual, firm, or corporation
which is contracting with Augusta, Georgia has registered with and is participating in a federal
work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs
operated by the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act of
1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A.§13-10-91 and shall continue to use the federal authorization program
throughout the contract term. All Contractors shall further agree that, should it employ or contract
with any subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia the contractor will secure from each subcontractor(s) each
subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-08 or a substantially similar form.
All contractors shall further agree to maintain records of such compliance and provide a copy of
each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform
such physical services.
33. Governing Law; Jurisdiction and Venue; Attorneys' Fees. This Contract shall be governed
by, and construed and enforced in accordance with, the laws of the State of Georgia (without regard
to the conflicts or choice of law principles thereof). The parties irrevocably consent to the jurisdiction
of the State of Georgia, and agree that the Superior Court of Richmond County, Georgia, shall be an
appropriate and convenient place of venue to resolve any dispute with respect to this Contract. In the event either party commences any proceeding against the other party with respect to this Contract,
the parties agree that neither party shall be entitled to recover attorneys' fees except as otherwise
specifically provided for by law.
34. Construction of Contract. The parties acknowledge and agree that both parties substantially participated in negotiating the provisions of this Contract; and, therefore, the parties agree that this
Contract shall not be construed more favorably toward one party than the other party as a result of one
party primarily drafting the Contract. The section and other headings in this Contract are for convenience
of reference only and shall not be construed, expressly or by implication, so as to affect the meaning
or interpretation of any of the provisions hereof. This Section and other headings in this Contract are for convenience of reference only and shall not affect, expressly or by implication, the meaning
Page 11 of 11
or interpretation of any of the provisions hereof.
35. Counterparts. This Contract may be executed in counterparts, each of which shall be deemed an original,
but all of which taken together shall constitute one and the same instrument.
36. Entire Contract. RFP # 18-154 A, and Vendor’s response to RFP #18-154 A, this Contract, including
Attachments, represents the entire responsibilities and obligations between Augusta and Consultant and
supersedes all prior negotiations, representations, and agreements, either written or oral. All subsequent
Amendments, property executed, become part of this Contract by reference thereto.
37. Conflicting Provisions. In the event there are any conflicting provisions or requirements in
the component parts of this Contract, the several Contract Documents shall take precedence in
the following order:
RFP # 18-154 A and Vendor’s response thereto
Contract, including Attachments Amendments.
IN WITNESS WHEREOF, Consultant and Augusta have duly executed and delivered this Contract.
CONSULTANT:
AU MEDICAL ASSOICATES
______________________ _______________
Printed name: date
Title:
(corporate seal)
AUGUSTA, GEORGIA
_______________________ ________________
Printed name: Hardie Davis, Jr. date
Title: Mayor
Attest:
_______________________
Lena Bonner
Title: Clerk of Commission
Public Safety Committee Meeting
5/29/2018 1:05 PM
Contract for Medical Director
Department:Fire Department
Presenter:Chief Christopher E. James
Caption:Motion to approve a 2 year contract, with three (1) year
renewals, with AU Medical Associates to provide for a Medical
Director for the Augusta Fire Department in the amount of
$39,000.00 per year and authorize the Mayor to sign the contract
with Augusta University Medical Associates. RFP 18-154A
Background:The Augusta Fire Department EMS provides First Responder
services that are both basic and advanced, as well as transport
when the zone provider ambulance service is not available to
transport. The Fire Department stabilizes the patient and
prepares the patient for transport, and transport when
necessary. The Medical Director sets protocols, authorizes
treatment and transport.
Analysis:Augusta Fire Department EMS, as First Responder, usually
arrive first on the scene of a medical emergency and begin
treating the injured. Quick response to injured patients is critical
to their treatment and recovery. The department’s EMT and
Paramedics may need direction and instructions on patient care
and this is authorized by the contracted Medical Director. The
Medical Director also is involved with setting EMS protocol,
medical control and oversight and a medical liaison with the
Augusta medical community,
Financial Impact:$39,000.00 per year
Alternatives:None
Recommendation:Approve the Contract with Augusta University Medical
Associates to provide for a Medical Director for the Augusta
Fire Department in the amount of $39,000.00 per year and
authorize the Mayor to sign the contract with Augusta
University Medical Associates.
Funds are
Available in the
Following
Accounts:
274034110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
AUGUSTA 9-1-1 CENTER
Daniel R. Dunlap
Director
MEMORANDUM
May 3, 2018
Geri Sams, Procurement Director
Daniel R. Dunlap, 911 Direct ", /&t(
Fire Dispatch Call Taking Protocol Sole Source Purchase Request
Sanita Cheatham
Assistant Director
Date:
To:
From:
Subject:
Please accept this memorandum as sole source justification for purchasing fire dispatch
call taking protocol equipment to be utilized at the 911 Center.
Best practices for emergency call handling involve a scripted protocol system for 9l I
personnel to follow, to consistently obtain information from individuals reporting
emergency incidents. Additionally, scripted pre-arrival instructions allow the 911 staff to
guide callers through potential lifesaving steps before responders arrive on the scene.
Utilization of protocol systems provide established quality improvement procedures and
reduces the exposure to liability.
The 911 Center is currently using a 'homegrown' questionnaire system within the
Computer Aided Dispatch (CAD) program. While the questionnaire system does provide
questions for the 911 staffto ask, the system does not provide pre-arrival protocols or
other lifesaving instructions for fire related emergencies. The lifesaving instructions
include instructions if someone is trapped in a burning building, trapped in a confined
space, trapped in a sinking vehicle or other fire related incidents. The current non-
certified questionnaire system does not meet the needs of the 911 Center.
This request is to purchase the Emergency Fire Dispatch protocol system through Priority
Dispatch and to certifu all 9l I staffas Emergency Fire Dispatch. This purchase includes
the flipchart protocol system, the software program, two training courses for staff
certification, a quality assurance tool and support and maintenance. Currently, the 911
Center maintains the flipchart protocol system through Priority Dispatch for Emergency
Medical Dispatch and all 911 staffare Emergency Medical Dispatch certified.
Enclosed with this memorandum is a sole source letter from the vendor, which provides
additional information. This purchase would allow standardization with our protocol
systems, artd a future goal is to purchase Emergency Police Dispatch for the 9l I Center.
To utilize a separate vendor, we would be required to enter into an additional
maintenance agreement, we would be utilizing an additionaVdifferent protocol structure
from the current utilized vendor, and the 911 Center would not have ft.{ifpr# A%H&yElan accredited status as a center ofexcellence.
llPage
Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and
Contract Awards, S 1-10-56 SOLE SOURCE PROCUREMENT
Print'Form
1)6176
143.245.OO
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete
justification and support documentation as directed in initialed entry. (More than one entry will apply to most
sole source products/services requested).
Vendor: Priority Dispatch Corporation E-Verify Number:
Cornmodity: Fire Dispatch Call Protocols & Sftwre
Estimated annual expenditure for the above commodity or service:
Received
Admini$ratele€flice
[1AY 0 4 2018
AUBusla' GA
Department Head Signature:
Approval Authority:
Administrato, ann.ouut r@) not required
COMMENTSf\ AKen{ir<J U-onru
i. SoLE SoURCE REQUEST IS FoR THE oRIGINAL MANUFACTURER oR PRoVIDER,
THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written
certification that no regional distributors exist. ltem no. 4 also must be completed.)
2. SOLE SoURCE REQUEST IS FoR oNLY THE AUGUSTA GEoRGIA AREA
DISTRIBUTOR OF THE OzuGINAL MANUFACTURER OR PROVIDER. (Attach the
manufacturer's - not the distributslr5 - written certification that identifies all regional
distributors. Item no. 4 also must be completed.)
3, THE PARTSiEQUIPMENT ARE NoT INTERCHANGEABLE wITH SIMILAR PARTS oF
ANOTHER MANUFACTURER. (Explain in separate memorandum.)
4. THIS IS THE ONLY KNowN ITEM oR SERVICE THAT WILL MEET THE SPECIALIZED
iH3;"?ilTiT"ff IIH[:il1"n:.'.X""]ffi :i,#i*qB%r{YYfii9t{A"ach
5. THE PARTS/EQUIPMENT ARE REQUIRED FRoM THIS SoURCE To PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATIoN AND JUSTIFICATIoN
FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
DRD
The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier
of the service or material described in this sole source justification be authorized as a sole source for the service
or material.
Name:Daniel R. D 911 Date: 5/3/2018
Date: s/s/ai
ion *fpo
Rev.09/10/12
110 Regent Street, Suite 500 Agency:Augusta 911 Center
Salt Lake City, UT 84111 Agency ID#:4809
USA Quote #:
www.prioritydispatch.net Date:
Prepared By: Tim Martin Offer Valid Through:
Q-13797
4/27/2018 8/1/2018
Phone: (800) 363-9127 Payment Terms Net 30
Email: tim.martin@prioritydispatch.net Currency:USD
Bill To:Ship To:
Augusta 911 Center Augusta 911 Center
Daniel Dunlap Daniel Dunlap
911 4th Street 911 4th Street
Augusta, Georgia 30911 Augusta, Georgia 30901
United States United States
Line Product Name Qty Unit Price Amount
1 ProQA Fire Software Licenses
Automated calltaking software
15 3,750.00 56,250.00
2 XLerator Client Server Suite
Client server software application suite
1 2,500.00 2,500.00
3 AQUA Case Review Software for EFD
Quality Assurance (case review) software base engine and discipline
module
1 1,500.00 1,500.00
4 Software Installation and Configuration On-site technical assistance for
software installation and configuration for IT personnel
1 1,500.00 1,500.00
5 FPDS Backup Cardset License
Licensed manual protocol set for backup
15 495.00 7,425.00
6 FPDS Quality Assurance Guide
Quality Assurance Guide for training and case review only
4 45.00 180.00
7 Protocol Training and Certification for EFD (Host)
Materials, tuition and certification
50 340.00 17,000.00
8 ProQA Software Training for EFD (two 4 hour courses)
8 hours of training (a maximum of 2 sessions a day for a total of 8 hours)
2 1,500.00 3,000.00
9 AQUA Software Training 8-hour course 1 1,500.00 1,500.00
10 ProQA & AQUA Reports Training (4 hours) for administrators, managers
and supervisors on ProQA and AQUA reporting functions
1 1,500.00 1,500.00
11 Implementation Support Package for EFD
Implementation support and quality management program development
1 30,000.00 20,000.00
12 National Q Service - 90/90 (EFD)
Expert case review, mentoring and reporting for first 90 days after
system Go Live.
Next 90 days will include QA system oversight and support for your
Quality Improvement Unit.
Renewable option available
1 9,100.00 9,100.00
13 Trip Charge/Travel Expenses Travel expense 1 1,500.00 1,500.00
14 IAED Accreditation Application Fee EFD
IAED fee for accreditation
1 2,250.00 2,250.00
"To lead the creation of meaningful change in public safety and health."
Page 1 of 2
Line Product Name Qty Unit Price Amount
15 ProQA ESP (P) F
License Renewal, Service & Support
1 18,000.00 18,000.00
16 Shipping & Handling 1 40.00 40.00
Discount USD -10,000.00
Subtotal USD 153,245.00
Estimated Tax
Total USD 143,245.00
Customer Signature:Date:
Customer Name:Purchase Order ID:
Credit Card #:Expiration Date:
TERMS AND CONDITIONS
This quote is valid for 120 days from date of issue. All prices quoted are exclusive of any applicable taxes, duties, or government assessments relating
to this transaction, which are the sole obligation of Buyer. For further information see https://prioritydispatch.net/license-agreement/
"To lead the creation of meaningful change in public safety and health."
Page 2 of 2
Public Safety Committee Meeting
5/29/2018 1:05 PM
Emergency Fire Dispatch Protocol System Purchase
Department:911
Presenter:Daniel R. Dunlap
Caption:Motion to approve the purchase of Emergency Fire Dispatch
protocol system for the 911 Center.
Background:Best practices for emergency call handling involve a scripted
protocol system for 911 personnel to follow, to consistently
obtain information from individuals reporting emergency
incidents. Additionally, scripted pre-arrival instructions allow
the 911 staff to guide callers through potential lifesaving steps
before responders arrive on the scene. Utilization of protocol
systems provide established quality improvement procedures
and reduces the exposure to liability. The 911 Center is
currently using a ‘homegrown’ questionnaire system within the
Computer Aided Dispatch (CAD) program. While the
questionnaire system does provide questions for the 911 staff to
ask, the system does not provide pre-arrival protocols or other
lifesaving instructions for fire related emergencies. The
lifesaving instructions include instructions if someone is trapped
in a burning building, trapped in a confined space, trapped in a
sinking vehicle or other fire related incidents. The current non-
certified questionnaire system does not meet the needs of the
911 Center.
Analysis:This purchase will provide the 911 Center staff with the
necessary tools to ensure consistent and quality call taking is
performed for emergency calls involving fire department
responses.
Financial Impact:$143,245.00
Alternatives:None
Recommendation:
Approve the purchase of the Emergency Fire Dispatch Protocol
system.
Funds are
Available in the
Following
Accounts:
This purchase would utilize available fund balance in Fund 215
and the purchase is an approved allowable expenditure for 911
Funds.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
5/29/2018 1:05 PM
Fire Department EMT
Department:
Presenter:
Caption:Approved placing Emergency Medical Technician (EMT) in all
public meetings held in the Municipal Building. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting Commission Chamber - 5/gl20lg
ATTENDAIYCE:
Present: Hons. D. Williams, Chairman; Smith, Vice Chairman;
Jefferson and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Motion to approve the minutes of the Public Safety Committee held on April Item24,2018. Action:
Approved
Motions
Motion
Type
Approve
2. Motion to applgve allowing staff to work on an amendment to Title 3, Chapter
3, Article 3 of the Augusta, Georgia Code deating with Fire Prevention Codes
to update the same.
Item
Action:
Approved
Motion Text Made By Seconded By
Motion toapprove. Commissioner Commissioner
Motion Passes Grady Smith Andrew Jefferson
4-0.
Motion
Result
Passes
Motion
Result
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
4-0.
Made By
Commissioner
Grady Smith
Seconded By
Commissioner
Andrew Jefferson
Www.auqustasa.qov
Passes
Public Safety Committee Meeting
5/29/2018 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on May 8, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: