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Home My WebLink About2018-04-10 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 4/10/2018 ATTENDANCE: Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the purchase of Cardiac Monitors/Defibrillators from Physio- Control, Inc. and authorize the Mayor to sign the contract to purchase the Cardiac Monitors/Defibrillators through Physio-Control, Inc. (Bid 18-130) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Andrew Jefferson Passes 2. Motion to approve the minutes of the Public Safety Committee held on March 13, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Andrew Jefferson Passes 3. Discuss status of no response to email communication titled "Questions Commissioner Guilfoyle" dated March 19, 2018 to Fire Chief Chris James. (Requested by Commissioner Wayne Guilfoyle) Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Andrew Jefferson Passes 4. Update on the status of Augusta’s efforts to follow through with the Commission’s directive to pursue re-opening of the EMS Zone through the Region VI EMS Council. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 5. Approve a request from the Richmond County Sheriff's Office to use the monies from the sale of Forfeited/Abandoned firearms ($275,400.00) for use to enhance law enforcement operations within the agency. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve adding this item to the agenda. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Andrew Jefferson Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes Public Safety Committee Meeting 4/10/2018 1:05 PM Attendance 4/10/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Tuesday, February 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-130 Cardiac Monitor/Defibrillators for Augusta, GA – Fire Department Bid Item #18-148 Generator for Fire Station 9 for Augusta, GA – Fire Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference Bid Item 18-130 will be held on Friday, January 26, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Pre Bid Conference Bid Item 18-148 will be held on Friday, January 26, 2018 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, January 30, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 4, 11, 18, 25, 2018 Metro Courier January 10, 2018 OFFICIAL VENDORS Physio-Control, Inc. 11811 Willows Road NE Redmond, WA 98052 Zoll Medical 269 Mill Road Chelmsford, MA 01824 Attachment B Yes Yes E-Verify Number 498026 279547 SAVE Form Yes Yes Make Physio-Control ZOLL Model LIFEPAK 15 Monitor / Defibrillator X Series Size H 31.7 cm / W - 40.1cm D - 23.1cm 8.9"x10.4"11.7lbs, Type Monitor /Defibrillator Cardiac Monitor Defibrillator Price Per Each $29,600.00 $35,177.89 Proposed Delivery Schedule 30 day ARO 60 day Cardiac Monitor/Defibrillators Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar):12 Total Electronic Notifications (Demandstar): 125 Local Vendors: 3 Mandatory/ Pre-Bid/Telephone Conference attendees: 3 Total packages submitted: 2 Total Non-Compliant: 0 Bid tem #18-130 Cardiac Monitor/Defibrillators for Augusta, Georgia – Fire Department Bid Due: Tuesday, February 13, 2018 @ 11:00 a.m. Page 1 of 1 Public Safety Committee Meeting 4/10/2018 1:05 PM Contract to Purchase Cardiac Monitor/Defibrillators Department:Fire Department Presenter:Chief James Caption:Motion to approve the purchase of Cardiac Monitors/Defibrillators from Physio-Control, Inc. and authorize the Mayor to sign the contract to purchase the Cardiac Monitors/Defibrillators through Physio-Control, Inc. (Bid 18-130) Background:The fire department currently has 19 front-line engines; 6 front- line aerial trucks and 2 ambulances. Fire apparatus and ambulances have Defibrillators but the Fire Department only has 2 Cardiac Monitors. Purchasing additional Cardiac Monitors/Defibrillators will allow Paramedics and EMTs to provide advanced life support to our citizens in more areas. Analysis:With the increase of Paramedics and EMT’s in the Augusta Fire Department, we have the personnel to provide advanced life support to our citizens. However, we need equipment required for advanced life support. The purchase of additional Cardiac Monitors/Defibrillators, will allow the Augusta Fire Department to provide advanced life support in more areas in Richmond County. Financial Impact:$29,600.00 each) $59,200.00 for two Alternatives:none Recommendation:Approve the purchase of cardiac monitor/defibrillators from Physio Control and authorize the mayor to sign a contract for the purchase of the cardiac monitor/defibrillators through Physio Control. Funds are Available in the Following Accounts: 274034110-5426120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Public Safety Committee Meeting Commission Chamber - 311312018 ATTENDANCE: Present: Hons. D. williams, chairman; Smith, vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Present the Information Technology 2017 Annual Report.Item Action: Approved Motion Result Motion to approve Approve ffixlf; this item as ff##,'j'Jl*" S:ffiiililffi, passes Motion Passes 4-0. 2. Review the assessment report regarding the rehabilitation of the former Joint ItemLaw Enforcement Center, 401 Walton Way. (Requested by Commissioner Action: Dennis Williams - deferred from February 27 Pubtic Safety Committee) Approved Motions ryJ:"' Motion rext Motions Motion Motion Textrype Motion to approve pursuing a financial plan to start a process to demolish Aoorove the tower at the LawI t Enforcement Center, to completely renovate Building A and to outfit the courtrooms for use by Made By Seconded By Made By Commissioner Sammie Sias MotionSeconded Bv :Result CommissionerAndrew Passes Jefferson the Juvenile Court. Motion Passes 4-0. 3. Motion to approve the Memorandum of Agreement between the United States ltem Army Garrison and Richmond County Emergency Management Agency for Action: Land Mobile Radio (LI\4R) Communications and authorizethe Mayor to execute Approved the appropriate documents. Motions Motion f,r r.-_,Tr-__1 f,f,_j_n d r rh Motion;"-'-.- Motion Text Made By Seconded ByI'ype -------- -J Result Motion to ^ ZDDTOVE.APProve vtotion passes 4_0. 4. Motion to approve the minutes of the Pubtic Safety Committee held on February Item27,2018. Action: Approved Motions +#:'" Motion Text Made By Seconded By Motion to ^ zDDrove.APProve vtotion passes 4-0. 5. Motion to award RFP #17-155 Outdoor Warning Sirens to Federal Signal Item Corporation and to authorize the Mayor to execute the contract. - Action: Approved Motions i'#:" Motion rext Made Bv Motion to ^ aDDrove.APProve lrtotion passes 4-0. 6. Motion to approve the purchase of two (2) Emergency Medical Care Vehicles Itemin the amount of $455,216.00 for two units and authorize the Mayor to execute Action: the contract for the purchase of two (2) Emergency Medical Care Vehicles in the Approved amount of $455,216.00 for two units. (RFp 17-292) Commissioner Commissior Andrew Jefferson Grady s-itrltt Passes Commissioner Commissior Andrew Jefferson Grady s-i#t Passes Seconded By Motion Result Motion Result Commissioner Commissior Andrew Jefferson Grady s-i,itt Passes 7. Adopt a Resolution of Support to send to Governor Deal regarding the need Item for control gun laws to keep and better protect our children from gun violence. Action: (Requested by Commissioner Bill Fennoy - deferred from February 27 Approved Public Safety Committee) Motions f#:" Motion rext Made Bv Motion to ^ aDDrove.APProve vtotiorrpasses 4-0. Motions Motion Motion Textrype Motion to approve with the General Counsel making any Approve housekeeping modifications as necessary. Motion Passes 4-0. Motions Motion Type Commissioner Commissioner Sammie sias Andrew rereJson Passes Seconded By Made By Seconded By Motion Result Motion Result Commissioner Sammie Sias CommissionerAndrew Passes Jefferson 8. Approve the replacement of obsolete computer equipment (laptops, computers, Itemseryers, printers, scanners, switches, routers, VOIP phones, other Action:telecommunication devices, radios, and MDTs) as well as the purchase of any Approved required computer software upgrades to implement Microsoft Office365. Motions r#:" Motion rext Made By Motion Text Unanimous consent is given to add this item to the agenda. Made Seconded MotionBy By Result Motion Result PassesApprove Motion to approve. Seconded By Commissioner Commissioner Motion Passes Sammie Sias Andrew Jefferson 4-0. www.augustaga.gov Public Safety Committee Meeting 4/10/2018 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on March 13, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Subject: Commissioner Wayne Guilfoyle Wednesday, April 04, 2018 L:39 PM Lena Bonner Ad mi n istrative Committee Lena, can you put this on the agenda for discussion and No Response from Chief James with the questions that is attached to this email. They are in no way compromising the Zone issue or EMS Program ( whatever that is) it to get a actual cost on outfitting the 2 ambulances. Thanks Commissioner Wayne Guilfoyle Sent from my iPad Begin forwarded message: From : "Wayne Guilfoyle" <augustatile@knolo gy Date: March 21,2018 at2:33:44 PM EDT To: "'commissioner Sammie Sias"' <sSias@augustaga.g , "'Lena Bonner"' <lbonner@augustaga. , "'Commissioner Andrew Jefferson"' <AJefferson@augustag , "'Commissioner Ben Hasan"' <BHasan@augustaga.goP, "'Commissioner Dennis Williams"'<Denniswilliams@augu , "'Commissioner Grady Smith"'<CGradySmith@augus , "'Commissioner Marion Williams','<MFwilliams@august , "'Commissioner Mary Davis"' <MFDavis@augustaga. , "'CommissionerSeanFrantom"' <SFrantom@augustaga., "'CommissionerWayne Guilfoyle"' <CWayneGuilfoyle@aug , "'Commissioner William Fennoy"'<Fennoy@aueustaga.g , "'Mayor Davis"' <MayorDavis@augustaga , "'Mayor Hardie Davis, Jr."' <HDavisJr@augustaga Cc: 'Janice Allen Jackson'<Janice.Jackson@aug , 'Chris James' <qiames@augustaga.q, "'AndrewG. Mackenzie"' <AMackenzie@augusta Subject: RE: Questions Commissioner Guilfoyle I would still like these questions to be answered, Thanks wayne Guilfoyle -----Original Message----- From: Commissioner Sammie Sias [mailto : SSias@augustaga. gov] Sent: Tuesday, March 20,2018 9:12 AM To: Commissioner Wayne Guilfoyle; Lena Bonner; Commissioner Andrew Jefferson; Commissioner Ben Hasan; Commissioner Dennis Williams; Commissioner Grady Smith; Commissioner Marion Williams; Commissioner Mary Davis; Commissioner Sean Frantom; Commissioner Wayne Guilfoyle; Commissioner William Fennoy; Mayor Davis; Mayor Hardie Davis, Jr. Cc: Janice Allen Jackson; Chris James; Andrew G. Mackenzie Subject: Re : Questions Commissioner Guilfoyle Everyone, I am requesting that we do not address these questions and that my colleague withdraw them for the following reasons: * The information requested can be used against Augusta in the upcoming Zone provider hearing* This same information is protected under attorney client privilege due to ongoing zone litigation* This information will give any company an unprecedented advantage over the city of Augusta in determining the Zone status* These questions are referencing an EMS program versus the purchase of two ambulances* They also reference a program that does not exist, which requires speculation and assumptions. It is for the above stated reasons and much more unsaid that we should abstain from these questions until the zoning case is resolved. Why would we put the city of Augusta in perl with this kind of information going to the parties that the city must compete with. I certainly hope common sense will prevail. Thank you for your attention. Sammie L. Sias Commissioner, Augusta Richmond County "Failure is not an Option" From: Commissioner Wayne Guilfoyle Sent: Monday, March 19,20181:47 PM To: Lena Bonner; Commissioner Andrew Jefferson; Commissioner Ben Hasan; Commissioner Dennis Williams; Commissioner Grady Smith; Commissioner Marion Williams; Commissioner Mary Davis; Commissioner Sammie Sias; Commissioner Sean Frantom; Commissioner Wayne Guilfoyle; Commissioner William Fennoy; Mayor Davis; Mayor Hardie Davis, Jr. Cc: Janice Allen Jackson Subject: RE: Questions Commissioner Guilfoyle Chief James, the response that you have been helpful but raises some other questions and I know there is not enough time to ask tomorrow. Would you respond to the additional questions to make sure what direction and will it be feasible to go in this direction. ' It was my understanding everything that was approved in the 2018 Budget was to replace equipment. Are the costs now to add new equipment for new ambulances that haven't even been purchased yet or to replace old equipment? ' You mentioned MDTs and Cardio Monitors. Is there ayearlymaintenance fee incurred? ' Will these new ambulances need stretchers or is that included in the $455,2t6 price tag. ' Were the 2 stretchers presented to the commission previously not to replace your current ones? ' How much does it cost to install the stretchers and what is the cost of yearly maintenance? ' Let's assume you had a l00o/o collection rate in 2017 . If every patient transported had insurance and it paid the top amount you showed, you would have collected around $20,000 with mileage figured in. A billing service is then going to take a percentage of that. So if you had a 100% collection rate in 2017, it is probably safe to say you would have brought in around $15,000 to $18,000 depending on the billing service fees. Does this sound about right to you? I assume you will have some patients with no insurance that don't pay anything, and others with commercial insurance that pays more. The Medicare number seems like a good average to go off of. ' What are your projected costs to staff 4 ambulances 24 hours aday? ' You have an ad for Part time EMTS and Paramedics at $13.50 and $16.50 an hour. If you filled one ambulance 24 hours a day with part timers and never went into overtime, the EMT would run you $118,260 (13.50 x 24 hours a day x 365 days a year) with no overtime or benefits factored in. The paramedic would nrn you S144,540 (16.50 x 24 hours a day x 365 days a year) with no overtime or benefits factored in. To run one ambulance 24 hours a day with no overtime or benefits factored in according to your math will cost $262,800 a year. Four ambulances then would cost $1,051 ,200 a year. Does this sound like it would be your minimum costs to operate an ambulance 24 hours a day? ' We know benefits and overtime will make that number skyrocket. ' How many EMTs and Paramedics are you planning to hire part time? ' What are your anticipated fuel costs? ' What are your anticipated linen costs? ' What are your anticipated bio-medical waste disposal costs? Will additional IT staff be needed to be hired? ' Will more dispatchers be needed to be hired? ' Are there any other staff you plan to hire? Thanks, Wayne Guilfoyle From: Lena Bonner [mailto:lbonner@aug ] Sent: Monday, March 19,2018 11:53 AM To: Commissioner Andrew Jefferson; Commissioner Ben Hasan; Commissioner Dennis Williams; Commissioner Grady Smith; Commissioner Marion Williams; Commissioner Mary Davis; Commissioner Sammie Sias; Commissioner Sean Frantom; Commissioner Wayne Guilfoyle; Commissioner Wayne Guilfoyle; Commissioner William Fennoy; Mayor Davis; Mayor Hardie Davis, Jr. Cc: Janice Allen Jackson Subj ect: FW: Questions Commissioner Guilfoyle Importance: High Good morning, Attached is Chief James response to a request for information from Commissioner Guilfoyle who asked that the information be shared with you. Regards, Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, Georgia 30901 Tel: 706-821-1820 Fax: 706-821-1838 From: Chris James Sent: Monday, March 19,2018 l1:43 AM To: Lena Bonner <lbonner@augustasa. <mailto:lbonner@auq > Cc: Janice Allen Jackson<Janice.Jackson@.augustaga.gov<mailto:Janice.Jaok >; Bobbie Patmon <BPatmon@augustaga. <mailto:BPatmon@aug >; Commissioner Wayne Guilfoyle <augustatile@knology <mailto:augustati >; Jody M. Smitherman <JSmitherman@augusta <mailto:JSmitherma >; Chris James <qia!0es@augustasa.gov<mailto:games@augus > Subject: RE: Questions Commissioner Guilfoyle Ms. Bonner, Attached is my response to the questions you forwarded to me from Commissioner Guilfoyle. Can you please distribute my attached response to the Mayor and all commissioners. Mrs. Jackson is copied on this email. If you have any questions please let me know. Best regards, Chief James From: Lena Bonner Sent: Friday, March 16,2018 5:13 PM To: Chris James <qjames@augustaga. <mailto:cjames@augu > Cc: Janice Allen Jackson<Janice.Jackson@aug <mailto:Janice.Jack >; Bobbie Patmon <BPatmon@augustaea. <mailto:BPatmon@augustaga.gov>>; Commissioner Wayne Guilfoyle <augustatile@knology > Subject: Questions Commissioner Guilfoyle Importance: High Hi Chief James, Commissioner Guilfoyle asked that I forward the attached list of questions to you; he asked that you send your response back to the Mayor, all Commissioners, the Administrator and me. Thank you. All the best. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, Georgia 30901 Tel: 706-821-1820 Fax: 706-821-1838 Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notifu the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version. AED:104.1 Public Safety Committee Meeting 4/10/2018 1:05 PM Questions Commissioner Guilfoyle Department: Presenter:Commissioner Wayne Guilfoyle Caption:Discuss status of no response to email communication titled "Questions Commissioner Guilfoyle" dated March 19, 2018 to Fire Chief Chris James. (Requested by Commissioner Wayne Guilfoyle) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 4/10/2018 1:05 PM Update EMS Department:Administrator/Fire/911/Law Presenter:Administrator Janice Jackson Caption:Update on the status of Augusta’s efforts to follow through with the Commission’s directive to pursue re-opening of the EMS Zone through the Region VI EMS Council. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 4/10/2018 1:05 PM Request use of monies obtained from the Sale of Forfieted/Abandoned firearms ($275,400.00) to enhance operations of the Richmond County Sheriffs Office Department:Richmond County Sheriff's Office Presenter:Colonel Robert Partain Caption:Approve a request from the Richmond County Sheriff's Office to use the monies from the sale of Forfeited/Abandoned firearms ($275,400.00) for use to enhance law enforcement operations within the agency. Background:In February of 2018 The Richmond County Sheriffs Office working with the Richmond County Procurement Department solicited bids for vendors to purchase surplus weapons in the possession of RCSO. State law requires the agency to auction forfeited/abandoned weapons. Upon inspection of the weapons by qualified bidders, Sierra Auction submitted a bid of $275,400.00 (Bid Item #18-151). The Richmond County Sheriffs Office would use the monies to purchase items to enhance it's operations. (See attachment) Analysis:None Financial Impact:N/A Alternatives:None Recommendation:Accept the bid submitted by Sierra Auction of $275,400.00 and allow RCSO to use the monies to enhance law enforcement operations. Funds are Available in the Following Accounts: budget will be amended by approval of this item to increase revenue and expenditures by the same amount. dbw REVIEWED AND APPROVED BY: