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Home My WebLink About2018-02-27 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 2/27/2018 ATTENDANCE: Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Review the assessment report regarding the rehabilitation of the former Joint Law Enforcement Center, 401 Walton Way. (Requested by Dennis Williams) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to reschedule this item to the next committee meeting on March 13. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 2. Motion to approve applying for Substance Abuse and Mental Health Services Administration grant to develop enhancement programs to the participants of the DUI court program. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 3. Motion to approve new position for the Coroner's Office (Administrative Item www.augustaga.gov Assistant 1, Salary grade 42). Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 4. Motion to approve the minutes of the Public Safety Committee held on February 13, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 5. Adopt a Resolution of Support to send to Governor Deal regarding the need for control gun laws to keep and better protect our children from gun violence. (Requested by Commissioner Fennoy) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve tasking the attorney with preparing a general resolution of support for further discussion at the next committee meeting regarding the need for gun laws for school safety. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes Public Safety Committee Meeting 2/27/2018 1:10 PM Attendance 2/27/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 2/27/2018 1:10 PM 401 Walton Way JLEC Department: Presenter: Caption:Review the assessment report regarding the rehabilitation of the former Joint Law Enforcement Center, 401 Walton Way. (Requested by Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 2/27/2018 1:10 PM Accountability Court SAMHSA Grant Department:Richmond County State Court Presenter:Crystal Page Caption:Motion to approve applying for Substance Abuse and Mental Health Services Administration grant to develop enhancement programs to the participants of the DUI court program. Background:The State Court of Richmond County Accountability DUI Court program would like to offer additional treatment options for participants entering into the DUI court program. These funds will allow us to increase our ability to assist those with substance issues and who are indigent and unable to pay for treatment services. Analysis:None Financial Impact:This grant requires no matching funds and programs will be 100% funded by the grantor. Alternatives:None Recommendation:Approval Funds are Available in the Following Accounts: This grant requires no matching funds and will be 100% funded by the grantor REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Job Desc Augustu, Georgia Approved Title: Administrative Assistant t Job code: 0058 original Date Prepared: working Job Title: Administrative Assistant t P ay Grade: 42 Date Revised: February 6' 2018 Department: coroner FLSA Classi{ication: Non-Exempt Reports to: Coroner Does the Position Have Direct Reports? Yes flNo X If yes, What is the Tifle of the position that Reports to this Position: Is this Position Safety Sensitive? Yes I No X Gnxrnll Suu*tlny: This class is an entry level of all administrative assistant positions within the organization' The incumbent is responsible for performing entry level clerical, receptionist, typing, data entry, and filing duties' percentases TYPICAL CLASS ESSENTIAL DUTIES: -,-!---^-a^ *^..,,^-., \'.LUrrr.s!J : (These duties are a representative sample; position assignments may vary.) 1 '.'.-'.*---- -[;fbr*, receptionist duties, such as greeting and assisting customers, answering and directing phone calls, ,i taking *.rrugir, and maintaining department and County phone numbers. * t 'I "l-'?--- idistributingmail,enteringdata,andrunningbasicorstandardreportS. ! Maintains paper and electronic logs, forms, files,_and other documents, prepares items for storage or destruction, ', 1 and assists in maintaining the secirity and confidentiatity of applicable information. Processes basic forms by reviewing for proper signature, ensuring fields are completed,veri$ing standard or basic data, and collecting fees when appropriate. I S"h.dul", rooms, conferences, County vehicles, and/or meetings' *J*--- I As Required ] eerforms other duties of a similar nature or level. 1007o Total: 100 (This section's percentage must total 100%)' POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: . Arr** ph"*, take messages and direct calls to the appropriate personnel o Prepares death certificates for the Coroner's signature o Files amended death certificates with the state office of vital records o Delivering mail; o Receiving and handling mail; o Scheduling meetings o Maintains the inveritory of supplies, orders materials as necessary, and transfers supplies to personnel as needed; . Prepares completed case files for filing o Maintains morgue logbook o Maintaining inventory of office supplies . Coding and entering purchase orders RE,QURNN MINIMUM QUALIFICATIONS: Edriation: High school diploma, G.E.D., or equivalent level of education. Experience: Two years of idministrative support or offtce related experience. Knowledge/Skills/Abilities : Knowledse (position requirements at entry): o Basic office principles; o Customer service principles; XTV NNSPONSIBILITIES AND PERFORMANCE STAI\{DARDS Page I . Ability to leam department specific policies and procedures' Skills (position requirements at entry): o Performing basic office support; . Providing customer service;o communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc' sufficient to exchange or convey information and to receive work direction' Certification: Licensing Requirements (positions in this class may require): . Valid Georgia Driver's License. . Notary Public. OTHER: Does this position require staff call up in an emergency situation? I.t n No x Is travel from offrce to other locations required oithis position? Yes flNo X If yes, what is the percentage of travel involved? Less than 50%? Yes E No [t tuto." than 50%? Yes E No X PHYSICAL REQUIREMENIS: Depending upon area of assignment: positions in this class typically require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Work is performed in an office setting. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to l0 pounds of force frequently, and/or negligible amount of force constantly to move objicts. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. FINANCIAL RESPONSIBILITY: i, tt i, position involved in a budgetary or financial approval responsibility? Yes I-..l Io X iiy"r, pt.ur" indicate size of bud-get or financial appioval responsibility in annual dollar amount: $0 TRATNING & SUPERVISORY RESPONSIBILITY: How many people are being supervised or trained? None [t i;#i'i;;Ti N; X i*oio five staff v.r I N" X-sx to ten staff Yes E No [l More than ten staff Yes E No X The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contiin or be interpretedls a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REvIEWAPPROVALS Employee (Print Name) Line or Staff Management Department Director Compensation Administration Staff HR Director Date Date Date Date Date Admi nistrative Assistant The Richmond County Coroner's Office is requesting permission to add an administrative assistant's position to its staff. The monies required to fund the salary and benefits for the position will be taken out of the existing budget from various operating expenses. There will be no need to increase the budget. The reasons for justifying the position are as follows: The Richmond County Coroner's Office is the busiest coroner's office in the State of Georgia and as such, our caseload is already overwhelming. The recent publicity concerning the growing opioid epidemic is not to be taken lightly. At the coroner's office, we have seen two - three times the number of overdose deaths than have seen in recent history and it is continuing to rise with no end in sight. This increase means that our deputy coroner's are out of the office more than in. With handling cases, out on comp time, etc., we need dedicated personnel, i.e. another administrative assistant, to staff the office and assist with releasing bodies to funeral homes and transport services, receive and distribute mail, type letters, greet the public and answer questions, etc. Our current administrative assistant is now taking on additional responsibilities such as preparing death certificates in a timely manner to comply with the State Office of Vital Records new mandates on death reporting. With her new responsibilities, we have relieved her from answering the phones, preparing case files, preparing subpoenas, etc. These duties as well as the ones listed above will be transferred to the 2nd ad m in istrative assistant. The new position can be filled by a temporary employee that we have been utilizing for the past few months who is already fully trained in the duties required. 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Background:The Richmond County Coroner’s Office is the busiest coroner’s office in the State of Georgia and as such, our caseload is already overwhelming. The recent publicity concerning the growing opioid epidemic is not to be taken lightly. At the coroner’s office, we have seen two – three times the number of overdose deaths than have seen in recent history and it is continuing to rise with no end in sight. This increase means that our deputy coroner’s are out of the office more than in. With handling cases, out on comp time, etc., we need dedicated personnel, i.e. another administrative assistant, to staff the office and assist with releasing bodies to funeral homes and transport services, receive and distribute mail, type letters, greet the public and answer questions, and phones etc. Analysis:No additional funding will be required for this position. Will be using funding from approved budget Financial Impact:Salary will be $27392.18 plus benefits. This money is within the present Coroner's budget taken from a variety of salary and operational items. Total amount will be $39,430. Alternatives: Recommendation:Approve New Position as indicated Funds are Available in the Following Accounts: Transfer funds from 101036110 $36,000 from Part Time and Overtime $3,430 from Operating budget REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting Commission Chamber - 2ll3l20l8 ATTENDANCE: Present: Hons. D. Williams, Chairman; Jefferson and Sias, members. Absent: Hons. Hardie Davis, Jr., Mayor; Smith, Vice Chairman. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on January 30,2018. Motions Motion Type Approve Made By Seconded By 2. Presentation on Text-To-911. Motion Text Motion to approve. Motion Passes 3-0. Commissioner Commissioner Andrew Jefferson Sammie Sias Motion Result Passes Motion Result Passes Item Action: Approved Item Action: Approved Motions |'#:" Motion rext Made By Seconded By Motion to approve Annrnrrp receiving this item as Commissioner Commissionerr rt'rrvvv information. Andrew Jefferson Sammie Sias Motion Passes 3-0. www.augustaqa.qov Public Safety Committee Meeting 2/27/2018 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on February 13, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 2/27/2018 1:10 PM Resolution of Support Gun Legislation Department: Presenter:Commissioner Bill Fennoy Caption:Adopt a Resolution of Support to send to Governor Deal regarding the need for control gun laws to keep and better protect our children from gun violence. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: