HomeMy WebLinkAbout2018-01-30 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 1/30/2018
ATTENDANCE:
Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson
and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Motion to approve and authorization to accept an Innovation Grant in the
Foster Category from Maddie's Fund in the amount of $5,000.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
2. Approve entering into a contract with University Health Care System-
Occupational Health to provide Baseline Annual & Pre-Employment Medical
Exams and authorize the Mayor to execute the contract.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Andrew Jefferson Passes
3. Motion to Approve Sole Source Contract with ICON Software Incorporated for
Contract to implement ICON CMS360 Case Management for Superior and
Juvenile Court.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
4. Presentation of a check to Augusta Animal Services by Josh Wiesner of Fix
Georgia Pets for the spaying and neutering of community Pit Bull, Pit Bull Mixes
and Bully breed dogs.
Item
Action:
None
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Check presentation is made to
Augusta Animal Services.
5. Motion to authorize staff to draft amendments to the Augusta, Georgia Code at
the direction of the Golf Cart Task Force and for the Task Force to bring
recommended changes to the Commission for consideration. (Requested by
Commissioner Sean Frantom)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Sammie Sias Passes
6. Approve entering into a contract with Industrial/Organization Solutions (I/O
Solutions, Inc.) to provide professional services in developing and administering
promotional assessments for the ranks in the Augusta Fire Department and
authorize the Mayor to execute all necessary documents. (RFP 17-245)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
www.augustaga.gov
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Grady Smith Passes
7. Motion to approve the minutes of the Public Safety Committee held on January
9, 2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
8. Consider a request from Mr. Steve R. Smith to obtain approval for probationers
to perform their required community service hours for "Have STEM, Will
Travel" (a volunteer non-profit organization helping students in CSRA schools
during regular school hours in their classroom).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete this
item from the
agenda.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commissioner
Andrew Jefferson Passes
Public Safety Committee Meeting
1/30/2018 1:15 PM
Attendance 1/30/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
1/30/2018 1:15 PM
Augusta Animal Services Maddies Fund Grant for Foster Care
Department:Augusta Animal Services
Presenter:Crystal Eskola
Caption:Motion to approve and authorization to accept an Innovation
Grant in the Foster Category from Maddie's Fund in the amount of
$5,000.
Background:The Foster Category allows for grants that will save animal lives.
This grant would be used for supplies, medical needs and
sterilization of animals in Foster Care.
Analysis:N/A
Financial Impact:Accept grant to be spent on the care of the animals in Foster Care.
Alternatives:To deny authorization.
Recommendation:Approve grant.
Funds are Available
in the Following
Accounts:
Make corresponding budget adjustment to record revenue in the
amount of $5,000 and budget expenditure in the amount of
$5,000.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
1/30/2018 1:15 PM
Baseline Annual & Pre-Employmnet Medical Exams
Department:Fire Department
Presenter:Christopher E. James
Caption:Approve entering into a contract with University Health Care
System- Occupational Health to provide Baseline Annual & Pre-
Employment Medical Exams and authorize the Mayor to execute
the contract.
Background:Suppression and uniform personnel must undergo rigorous testing
in order to qualify for employment and must maintain a high level
of physical and mental fitness. Job requirements are unique to the
fire service and job stresses are constant. Suppression and uniform
personnel have a need for a wide spectrum of medical services
that must be provided by professionals acquainted with the duties,
working conditions, mental and physical demands of the job, as
well as the hours and expectations associated with the position of
preventative and emergency medical. Our previous contract
expired 12/31/2017.
Analysis:Annual Firefighter Medical Evaluations are in accordance with
NFPA Standards on Comprehensive Occupational Medical
Programs to provide cost effective investment in the early
detection, disease prevention, and health promotion of firefighters;
detect changes in health that may be related to harmful working
conditions; provide information about occupational hazards and
current health; to insure that a candidate for employment meets all
medial and physical requirements for employment; and to comply
with federal, state, and local requirements.
Financial Impact:The financial impact of the Contract for the first 3 years will be
$143,439.00 each year. The financial impact for year 4 will be
$147,742.17; and the fifth year will be at a cost of $152,174.44
Alternatives:none
Recommendation:Approve entering into a contract with University Health Care
System- Occupational Health to provide Baseline Annual & Pre-
Employment Medical Exams and authorize the Mayor to execute
the contract.
Funds are Available
in the Following
Accounts:
274034110- 5212110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
1/30/2018 1:15 PM
Case Management System for Superior and Juvenile Courts
Department:Superior Court; Juvenile Court; and Information Technology
Presenter:Jonathan English
Caption:Motion to Approve Sole Source Contract with ICON Software
Incorporated for Contract to implement ICON CMS360 Case
Management for Superior and Juvenile Court.
Background:The Information Technology Department (I.T.) in conjunction
with the Augusta Judicial Circuit and the Juvenile Court has
determined the need to replace an application developed by I.T.
for Court Case Calendaring. The District Attorney’s (DA) Office
will be transitioning to the Prosecuting Attorney Council (PAC) of
Georgia’s Tracker application in early 2018. The in-house
calendaring application developed by I.T. will no longer be
viable. As the PAC does not allow any case information to be
shared with non-prosecutors such as court case managers, the
Superior and Juvenile Courts must procure their own court case
management System.
Analysis:The Augusta Judicial Circuit is requesting the purchase of
CMS360 Case Manager from Icon Software, Inc. CMS360 Case
Manager will replace the in-house calendaring application used by
the Superior Court and Juvenile Court Case Managers. CMS Case
Manager is a module of ICON CMS360, the application that is
used by the Clerk of Superior and State Court as well as the Clerk
of Civil and Magistrate Court for all legal recordings in Richmond
County. In addition, Icon CMS 360 is used throughout the
Augusta Judicial Circuit with the Clerk of Courts for Burke and
Columbia County. ICON CMS 360 will integrate with the three
circuit’s Court Management System to provide detailed case
information for the Case Managers. ICON is also authorized by
PAC to transmit case status changes to Tracker; thus the DA’s
office will be kept abreast of changes in case statuses and dates.
This is an important feature of the current in-house application
and must be included in any replacement. The purchase of this
software suite is in alignment with the Information Technology
Strategic Initiative; Consolidation and optimization of software
applications systems for improved efficiencies and the support of
standardization.
Financial Impact:The total cost of the implementation and licensing is estimated at
$28,000. SPLOST VI funds, Software Application Consolidation
Account, 328012110, will be used for the purchase.
Alternatives:N/A
Recommendation:Approve Contract with ICON Software Inc. for the
implementation of CMS 360 Case Manager for Superior and
Juvenile Courts.
Funds are Available
in the Following
Accounts:
SPLOST VI: GL 328-01-2110.5424220
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
1/30/2018 1:15 PM
Check Presentation from Fix Georgia Pets
Department:Augusta Animal Services
Presenter:Josh Wiesner - Fix Georgia Pets
Caption:Presentation of a check to Augusta Animal Services by Josh
Wiesner of Fix Georgia Pets for the spaying and neutering of
community Pit Bull, Pit Bull Mixes and Bully breed dogs.
Background:Augusta Animal Services and Fix Georgia Pets partnered to raise
funds to spay and neuter Pit Bull, Pit Bull mixes and Bully breed
dogs in Augusta.
Analysis:Allow Finance to increase our revenue and expenditure budget in
the amount of $22,000.00.
Financial Impact:Increase revenue account by $22,000.00 and expenditure budget
by $22,000.00. 101039110-3711110
Alternatives:Deny Request
Recommendation:Approve Request
Funds are Available
in the Following
Accounts:
Make corresponding budget adjustment to record revenue in the
amount of $22,000.00 and budget expenditure in the amount of
$22,000.00.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Lena Bonner
tm:
-<nt:
To:
Cc:
Subject:
Ms. Bonner,
Commissioner Sean Frantom
Monday, January 22,2018 3:42 PM
Lena Bonner
Commissioner Dennis Williams
Public Safety Agenda Item
Please place the following motion on the public Safety Agenda -
Motion to authorize staff to draft amendments to the Augusta, Georgia Code at the direction of the Golf Cart Task Force
and for the Task Force to bring recommended changes to the Commission for consideration.
Thank you,
Sean Frantom
Comm issioner District 7
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Public Safety Committee Meeting
1/30/2018 1:15 PM
Code Admendment Golf Cart
Department:
Presenter:Commissioner Sean Frantom
Caption:Motion to authorize staff to draft amendments to the Augusta,
Georgia Code at the direction of the Golf Cart Task Force and for
the Task Force to bring recommended changes to the Commission
for consideration. (Requested by Commissioner Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Request for Proposal
Request for Proposals will be received at this office until Friday, September 15, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-245 Promotional Assessment Consulting Services for Augusta, GA Fire Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Pre Proposal Conference will be held on Thursday, August 31, 2017, @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 1, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 3, 10, 17, 24, 2017
Metro Courier Augusta 9, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1
Addendum
2 Original 7
Copies
Fee
Proposal
JTS Association
2515 55th Ave East
Brandenton, FL 34203
YES 1125565 YES YES YES YES YES YES
CPS HR Consulting
303 Perimeter Center North, Suite 300
Atlanta, CA 30346
YES 158764 YES YES YES YES YES YES
I/O Solutions, Inc.
1127 South Mannheim Rd
Suite 203
Westchester, IL 60154
YES 45334 YES YES YES YES YES YES
First Idea, Inc.
19029 E. Plaza Dr., Suite 200
Parker, CO 80134
YES 1179332 YES YES YES YES YES YES
Total Number Specifications Mailed Out: 12
Total Number Specifications Download (Demandstar): 7
Total Electronic Notifications (Demandstar): 548
Pre Proposal Telephone Conference Attendees: 5
Total packages submitted: 4
Total Non-compliant: 0
RFP Item # 17-245 Promotional Assessment Consulting Services
for Augusta, GA Fire Department
RFP Date: Friday, September 29, 2017 @ 11:00 a.m.
Page 1 of 1
JTS Association
2515 55th Ave East
Brandenton, FL 34203
CPS HR Consulting
303 Perimeter Center North,
Suite 300
Atlanta, CA 30346
I/O Solutions, Inc.
1127 South Mannheim Rd
Suite 203
Westchester, IL 60154
First Idea, Inc.
19029 E. Plaza Dr., Suite 200
Parker, CO 80134
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS PASS
C. Overall Quality of RFP
(concise and to-the-point) 50 45 45 50 40
1. Technical Approach 100 95 95 100 90
2. Financial Responsibility 100 90 100 95 90
3. Project Management 95 90 90 95 85
4. Key Personnel & Staff 90 90 88 85 85
5. Organizational Qualifications 75 73 73 75 70
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 470 438 446 450 420
1 . Capacity to accomplish the work in the
required time 40 40 40 40 30
2. . Quality and conciseness of the Work Program
and Program 40 35 35 40 30
3. Firm’s understanding of the work to be done. 40 35 35 40 30
4. . Past performance on contracts with
Government agencies, private agencies, private 40 35 38 40 30
5. Specialized experience and technical
competence in the type of work required. 40 40 38 35 35
Total 200 185 186 195 155
Within Richmond County 10
Within CSRA 8
Within Georgia 6 6
Within SE United States (includes AL, TN, NC, SC,
FL) 4 4
All Others 2 2 2
TOTAL 10 4 6 2 2
Lowest Fees 10 10
Second 8 8
Third 6 6
Forth 4 4
Fifth 2
TOTAL 10 10 4 6 8
H. References 10 7 8 10 7
Total 750 685 689 711 630
Evaluation Sheet - RFP Item # 17-245 Promotional Assessment Consulting Services
for Augusta, GA Fire Department
Evaluation Meeting: Wednesday, October 11, 2017 @ 9:00 a.m.
Vendors
Total (Total Possible Score 750)
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Cost/Fee Consideration
Reference(s) (Total Points 10
Procurement DepartmentRepresentative:_____________Nancy Williams_________________________________
Evaluator: Cumulative Date: 10/18/17
Procurement Department Completion Date: 10/18/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
G. Cost/Fee
Quality of RFP
F. Proximity to Area
Proximity to Area (Total Points 10)
Public Safety Committee Meeting
1/30/2018 1:15 PM
Contract for Promotional Assessment Consulting Services
Department:Fire Department
Presenter:Chief Christopher E. James
Caption:Approve entering into a contract with Industrial/Organization
Solutions (I/O Solutions, Inc.) to provide professional services in
developing and administering promotional assessments for the
ranks in the Augusta Fire Department and authorize the Mayor to
execute all necessary documents. (RFP 17-245)
Background:Augusta Fire Department has ranks in the fire department and it is
necessary to fill ranks with qualified personnel. It is vital that the
promotional processes is performed to fill openings and to
establish a promotional list for future openings with qualified
personnel. Developing and administering promotional
assessments of personnel by a third party company eliminates any
potential for biased or unfair testing or selection of personnel to
promote.
Analysis:The Consultant company will develop and administer tests for the
ranks of Suppression Captain, Suppression Lieutenant, and
Suppression Firefighter Engineer (Sergeant) for the Fire
Department. Contracting with a third party to develop and
administer the promotional processes is the most fair way to test
and select personnel to promote. The Contract will be for a three
year period with two one year renewals.
Financial Impact:The financial impact of the Contract will be $86,050.
Alternatives:None
Recommendation:Approve entering into a contract with Industrial/Organizational
Solutions for developing and administering promotional
assessments for the Augusta Fire Department and authorize the
Mayor to execute the necessary documents.
Funds are Available
in the Following
Accounts:
274034110- 5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting Commission Chamber - ll9/2018
ATTENDANCE:
Present: Hons. D. williams, chairman; smith, vice chairman; Jefferson
and Sias, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SAFETY
1. Motion to approve acceptance of a Criminal Justice Coordinating Council 2018 Item
Supplemental Grant Award for Richmond County DUI and Veterans Court Action:programs. Approved
Motions
l'#:" Motion rext Made Bv
Motion to
^ aDDrove.APProve vtotion passes
4-0.
seconded By H:iii
Commissioner Commissione
Andrew Jefferson Grady s*ith't Passes
2. Ms. Joyce G. Law, Program Manager Delta House, Inc. Lucy Craft Laney Item
Museum of Black History regarding authorizing Information Technology Action:
Department to create maps on property listed as Thompson Farms to support Approved
owner's claim as a Centennial Family Farm awarded by GA Dept. of Natural
Resources Historic Preservation.
Motions
Motion Motion TextI ype
Motion to
^ aDDrOVe.APProve uotio, passes
4-0.
Made By
Commissioner
Sammie Sias
Seconded By Motion
Result
Commissioner
Andrew Jefferson Passes
3. Motion to approve the minutes of the Public Safety Committee held on ltem
December 12,2017. Action:
Approved
Motions
[]11" Motion Text Made By Seconded Bylype
Motion to
a _-,-_ __- approve. Commissioner CommissionerApprove Motion Passes Andrew Jefferson Grady Smith
4-0.
4. Motion to Approve the Order for Probation Services for State and
Courts of Richmond County.
Motion
Result
Passes
Magistrate Item
Action:
Approved
Motion
Result
Passes
Motion
Result
Passes
Motions
Motion;"-'-" Motion Text Made By Seconded Byrype
Motion to
Anr"rrnrra approve. Commissioner Commissioner' rr/v^v vv Motion Passes Andrew Jefferson Grady Smith
4-0.
5. Motion to approve the purchase of two (2) Powerload Stretcher systems from ltem
Stryker Medical in the amount of $78,838.88. Action:
Approved
Motions
Motion
Type
Approve
Made By Seconded By
Commissioner Commissioner
Sammie Sias Grady Smith
www.auqustaga.qov
Motion Text
Motion to
approve.
Motion Passes
4-0.
Public Safety Committee Meeting
1/30/2018 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on January 9, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Public Safety Committee Meeting
1/30/2018 1:15 PM
Steve R. Smith
Department:Clerk of Commission
Presenter:
Caption:Consider a request from Mr. Steve R. Smith to obtain approval for
probationers to perform their required community service hours
for "Have STEM, Will Travel" (a volunteer non-profit
organization helping students in CSRA schools during regular
school hours in their classroom).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: