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HomeMy WebLinkAbout2017-12-12 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 12/12/2017 ATTENDANCE: Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Approve a request from the Richmond County Sheriff's Office for funding to support the Georgia Emergency Management Agency (GEMA) Region #5 Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) team. The amount is $42,962.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Sias out. Motion Passes 3-0. Commissioner Grady Smith Commissioner Andrew Jefferson Passes 2. Accept an award in the amount of $6,000.00 from the Department of Homeland Security for the Richmond County Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bomb-K-9. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes 3. Approve a request from the Richmond County Sheriff's Office for authorization to use funds from the Sheriffs Surplus Sale in the amount of ($14,749.63) to Item Action: purchase equipment to enhance operations. Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes 4. Motion to approve the minutes of the Public Safety Committee held on November 28, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes 5. Motion to approve CSRA Probation Services, Inc. as company to provide Superior Court with probation supervision services for misdemeanor violations in the Augusta Judicial Circuit Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Andrew Jefferson Passes 6. Motion to approve recommended service provider from RFP 17-262 for the Augusta Judicial Circuit Adult Felony Drug Court program. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to www.augustaga.gov Approve approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes 7. Update on Old Augusta Richmond County Joint Law Enforcement Center (401 Walton Way). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the Administrator's recommendations of Option A to evaluate the feasibility of renovating the Joint Law Enforcement Center and Option B to determine a firm cost estimate to perform the work if Option A is determined to be feasible. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Andrew Jefferson Passes Public Safety Committee Meeting 12/12/2017 1:15 PM Attendance 12/12/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 12/12/2017 1:15 PM Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $42,962.00 to enhance the Richmond County Sheriff’s Office Response Team Department:Richmond County Sheriff’s Office (RCSO) Presenter:Sheriff Roundtree or Designee Caption:Approve a request from the Richmond County Sheriff's Office for funding to support the Georgia Emergency Management Agency (GEMA) Region #5 Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) team. The amount is $42,962.00. Background:In 2015 RCSO was designated by GEMA as the response team for Region #5 for a CBRNE Incident. RCSO will respond to a tactical hazardous material incident in the 25 county region which requires a specialized response and the equipment to handle the response. If the requested funding amount is approved RCSO will purchase specialized equipment to respond to tactical HazMat response. Analysis:None Financial Impact:This is a 100% reimbursable grant. Upon completion of purchases, RCSO will submit reimbursement request to GEMA. Alternatives:None Recommendation:Approve funding request for $42,962.00 to maintain response team. Funds are Available in the Following Accounts: NA -100% Reimbursable from grant REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 12/12/2017 1:15 PM Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $6,000 to enhance the Richmond County Sheriff’s Office Bomb Canine Unit Department:Richmond County Sheriff’s Office (RCSO) Presenter: Caption:Accept an award in the amount of $6,000.00 from the Department of Homeland Security for the Richmond County Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bomb-K-9. Background:The Department of Homeland Security through the Georgia Emergency Management Agency (GEMA) has awarded $6,000.00 to the Richmond County Sheriff's Office Bomb K-9 Unit to assist in sustaining the unit. The RCSO K-9 Unit will use the monies to purchase supplies, food, and medical expenses for the Bomb K-9 dogs. Analysis:None Financial Impact:This is a 100% reimbursable grant. Upon completion of purchases, RCSO will submit reimbursement request to GEMA. Alternatives:None Recommendation:Accept the award of $6,000.00 from the Department of Homeland Security to assist in sustaining the RCSO Bomb K-9 program. Funds are Available in the Following Accounts: NA -100% Reimbursable from grant REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission RICHMOND COUNTY SHERIFF’S OFFICE Sheriff Richard Roundtree Law Enforcement Center 400 Walton Way Augusta, GA 30901 Phone: 706.821.1000 Fax: 706.821.1064 Date: November 21, 2017 Reference: List of equipment to purchase from Sheriffs Surplus Sales fund Prepared by: Colonel Robert Partain The below is a list of equipment the Sheriff’s office would purchase from the Surplus Sheriffs Sale fund balance. The first item Laser Aiming Devices are for the agency SWAT team. The following items will enhance the inventory control the agency Property Room Division. Item Cost Laser Aiming Device $ 9,930.00 Bar Code $ 525.00 Thermal Bar Code $ 1,725.00 Signature Pad $ 500.00 PC Evidence Processing Station $ 940.00 Pc Work Station (Evidence Warehouse $ 940.00 Heat sealer Polyester Pouches and Tubing 10.5 $ 189.63 $ 14,749.63 Public Safety Committee Meeting 12/12/2017 1:15 PM Authorize use of monies from Sheriffs Surplus Sale to purchase equipment to enhance Richmond County Sheriffs Office operations ($14,749.63) Department:Richmond County Sheriffs Office Presenter:Colonel Robert Partain Caption:Approve a request from the Richmond County Sheriff's Office for authorization to use funds from the Sheriffs Surplus Sale in the amount of ($14,749.63) to purchase equipment to enhance operations. Background:RCSO is requesting to use monies from the Sheriffs Surplus Sale to purchase items to enhance operation within the agency. The agency is requesting to purchase laser aiming devices for the agency SWAT team and several items which will increase efficiency in the agencies Property Division. At this time the surplus property sale as a balance of $14,804.22. Analysis:None Financial Impact:The monies from the Sheriffs Surplus Sale, balance of $14,804.22, will fund this purchase. Alternatives:None Recommendation:Authorize use of funds in the Sheriffs Surplus Sale to purchase equipment to enhance operations in the agency. Funds are Available in the Following Accounts: Funds are available in #2733923110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting Commission Chamber - lll28l20l7 ATTENDANCE: Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the agreement and acceptance of grant funds in the amount of Item $2250.00 from Pet Smart Charities and to approve Animal Services to secure Action: future grants quarterly for the next two years with the approval of the Approved Administrator and authorize the Mayor to execute the required documents. Motions Motion Type Approve 2. Approve uniforms Uniforms Motions Motion Type Approve Made By Commissioner Sammie Sias Seconded By Commissioner Grady Smith Motion Result Passes Motion Text Motion to approve. Motion Passes 4-0. a request from for the deputies by John at a cost the Richmond County Sheriffs Office to purchase Item at the Charles B. Webster Detention Center from Action: of S84,039.60. (Bid ltem 17-234) Approved Motion Text Motion to approve. Motion Passes Made By Commissioner Sammie Sias Seconded By Commissioner Grady Smith Safety Committee Motion Result Passes 4-0. approve the minutes of the Public3. Motion to held on Item November 14,2017. Motions X:li"' Motion Text Made Byr ype Motion to ^ aDDrove.APProve uotio, passes 4_0. Action: Approved 4. Approve digital orthophotography and maintenance agreement with Pictometry Item International to provide new 2017-2018 oblique imagery and related software Action: and product support to Augusta. Approved Approve Motions Motion Type Commissioner Sammie Sias Commissioner Sammie Sias Commissioner Sammie Sias Seconded By Commissioner Grady Smith Seconded By Commissioner Grady Smith Motion Result Passes Motion Result Motion Result Passes Motion Result Motions f#:" Motion Text Made By Seconded By Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Passes 5. Motion to approve the allocation of funding for the Richmond County Sheriffs Item Office (RCSO) in the amount of $100,000.00 to implement the Department of Action: Homeland (DHS) State Homeland Security Grant Program. Approved Motions H,'rl"' Motion Text Made By Motion to, aDDrove.APProve votio, passes 4-0. 6. Approve acceptance of the award from The Georgia Emergency Management Item Agency (GEMA) to the RCSO through the State Homeland Security Initiative of Action: $44,000.00 to purchase a K-9 transport vehicle. Approved Motion Text Made By Seconded By Motion to a _-_ - _-- approve. Commissioner CommissionerApprove ilotion passes Sammie sias Grady smith Passes 4-0. 7. Motion to provide lump sum cancer insurance for firefighters as mandated by Item FIB 146 to be effective January 1,2078; to approve the funding for the lump Action: sum cancer insurance in the amount of $41,454; and to authorize the Mayor to Approved sign the Georgia Interlocal Risk Management Agency Participation Election Form, Resolution, and Agreement to provide lump sum cancer insurance. Motions X:11" Motion Text Made By seconded By Motion'l'ype - ----- -'t --------- -J Result Motion to A ___^_-^ approve. Commissioner CommissionerApprove Itiotion passes Sammie Sias Grady Smith Passes 4-0. 8. Report from the Public Safety Committee regarding preservation of the Item former Joint Law Enforcement Center located at 401 Walton Way. Action: (Requested by Commissioner Dennis Williams) Rescheduled Motions X:j:" Motion Text Made By seconded By [:Tir'rype Motion to approve referring this item to Approve the next committee commissioner commissioner meeting.SammieSiasGradySmithPasses Motion Passes 4-0. www.ausustasa.aov Public Safety Committee Meeting 12/12/2017 1:15 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on November 28, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 12/12/2017 1:15 PM Motion to approve CSRA Probation Services, Inc. as company to provide Superior Court with probation supervision services for misdemeanor violations in the Augusta Judicial Circuit Department:Superior Court Presenter:Shaun Brooks, Court Administrator Caption:Motion to approve CSRA Probation Services, Inc. as company to provide Superior Court with probation supervision services for misdemeanor violations in the Augusta Judicial Circuit Background:O.C.G.A 42-8-101(a)(1) "Upon the request of the chief judge of any court within a county and with the express written consent of such judge, the governing authority of such county shall be authorized to enter into written contracts with corporations, enterprises, or agencies to provide probation supervision, counseling, collection services for all moneys to be paid by a defendant according to the terms of the sentence imposed on the defendant as well as any moneys which by operation of law are to be paid by the defendant in consequence of the conviction, and other probation services for persons convicted in such court and placed on probation in such county. In no case shall a private probation corporation or enterprise be charged with the responsibility for supervising a felony sentence. The final contract negotiated by the governing authority of the county with the private probation entity shall be attached to the approval by the governing authority of the county to privatize probation services as an exhibit thereto. The termination of a contract for probation services as provided for in this subsection may be initiated by the chief judge of the court which is subject to such contract and shall be subject to approval by the governing authority of the county which entered into the contract and in accordance with the agreed upon, written provisions of such contract." Analysis:Chief Judge Carl C. Brown, Jr. has initiated this request to renew its contract with CSRA Probation Services, Inc. to provide probation services for misdemeanor violations in the Augusta Judicial Circuit. A copy of this contract is attached hereto. Financial Impact:The cost of these probation services is paid for by the persons placed on probation by the Superior Court Judges. The fee schedule to be paid by the probationers is included in the proposed contract attached hereto. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AUGUSTA JUDICIAL CIRCUIT/BURKE COUN TY, COLUM BIA COUN TY, AN D RICH M ON D COUN TY GEORGIA Augusta Judicial Circuit Drug Court James H. Ruffin, Jr. Courthouse 735 James Brown Blvd., Suite 2200 Augusta, GA 30901 James G. Blanchard, Jr. SUPERIOR COURT JUDGE Elaina Ashley, Coordinator (706) 823-4424 AGREEM EN T TH IS AGREEM EN T is effective as of this 1st day of February 2018, by and between RICH M ON D COUN TY, a political subdivision of the State of Georgia, acting by and through its governing authority, the Richmond County Board of Commissioners (“County”) in conjunction with the Augusta Judicial Circuit Accountability Court & Family Counseling Center of the CSRA, Inc. collectively referred to as the “Parties.”) (herein “Contractor,” This Agreement constitutes the entire understanding between the Augusta Judicial Circuit Adult Felony Drug Court and Family Counseling Center of the CSRA, Inc. for the services of chemical dependency treatment provider and shall not be modified or altered in any way without the express written agreement of all parties. W ITN ESSETH TH AT: W H EREAS, the County and the Augusta Judicial Circuit Adult Felony Drug Court program desire to obtain a Contractor to provide services generally described as Drug Court Treatment Services (the “W ork”); and W H EREAS, the County finds that specialized knowledge, skills, and training are necessary to perform the W ork contemplated under this Agreement; and W H EREAS, the Contractor has represented that it is qualified by training and experience to perform the W ork; and, W H EREAS, the Contractor has agreed to provide such services as outlined in this agreement; and, W H EREAS, the public interest will be served by this Agreem ent; and, N OW , TH EREFORE, the Parties hereby do mutually agree as follows: I. SCOPE OF SERVICES AN D TERM IN ATION DATE A. Project Description The project is described as Adult Felony Drug Court Treatment Services. B. The W ork The W ork to be completed under this Agreement (the “W ork”) consists of the following: The Contractor shall perform the following services for those adult offenders referred to the Contractor by the Augusta Judicial Circuit (referred to herein as “Superior Court” or “the Court”): C. Prior to Entry. The Contractor shall administer a court-approved, risk assessment to each proposed Drug Court candidate referred to the Contractor within one (1) calendar week of the District Attorney's approval of the candidate's entry into the program. A copy of each assessment shall be sent to the drug court coordinator for record keeping purposes. The treatment provider will also report the findings of the assessment during routine advocation meetings (1st & 3rd week of the month). D. Individualized Clinical Assessm ents/Evaluations. W ithin one (1) week of a participant's entry into the program, the Contractor shall administer an Individualized Clinical Assessment/Evaluation and provide its findings to the program coordinator within one (1) calendar week. Types of information obtained through the Assessment/Evaluation would include, but not be limited to: 1. Alcohol and other drug use history 2. M ental Health History 3. Physical Health History 4. Education 5. Emotional/Health barriers 6. Employment 7. Family dynamics 8. Housing 9. Spirituality 10. Social Support Systems 11. Transportation 12. Treatment History 13. Criminal History 14. Special Population Needs: a. Based on choice of drugs b. Co-existing Disorders c. Gender, ethnic, and cultural considerations d. Other health issues (i.e. HIV, Hepatitis C, etc.) e. Sexual Orientation f. Domestic Violence g. Sexual Abuse 15. All assessments must include a diagnosis, recommendation, and justification for referral into Drug Court Services that is signed by a Certified Addictions Counselor Level II or equivalent. E. Treatm ent Plan. As part of the clinical intake process, the Contractor shall develop a participant- specific treatment plan (inclusive of relapse prevention methods) with measurable goals and objectives and provide the plan to the program coordinator. 1. A copy of the Treatment Plan for each participant m ust be provided to the coordinator within the first two (2) weeks of the initial counseling session outlining the short and long-term goals the participant will work on over the full treatment period. 2. All progress notes must reflect how the participant is working towards their goal completion. 3. M onthly progress summaries must show how participants are progressing toward their goals and the Treatment Providers overall impression of how they believe the participant is progressing in treatment and meeting their goals. The Contractor will provide copies of these summaries to the Coordinator by the 10th day of each following month. 4. Complete documentation of the overall treatment regimen and curricula being used to progress a participant through the phases of their program (i.e. Phase I, II, III) including goals, milestones, etc. that participants must demonstrate before being recommended to advance phases. F. Intensive Outpatient Treatm ent. The Contractor shall offer all participants a clinically sound and evidence-based, multi-phase alcohol and drug treatm ent program consisting of a Court-approved treatment curriculum. Both parties acknowledge that the treatment curriculum is subject to change upon discussion and agreement of the parties. Ultimately, the Contractor must adhere to any state treatment standards for such services. 1. Content of Individual/Group Treatm ent Sessions. Individual and Group treatment sessions shall consist of education/skill building and therapy. The sessions shall address addiction, relapse prevention planning, criminogenic thinking errors, life skills, anger management, parenting, bereavement, sexual relationships, gender specific, health/medical/medical, personal safety planning, and other clinically relevant treatment issues. 2. Structure of Group Sessions. All treatment/education programs may be open-ended; however a procedure should be established to orient new group members to the open-ended treatment group. 3. Tim e of delivery of treatm ent services. Treatment will be offered M onday – Friday to accommodate two (2) group sessions (M ales & Females for phases 1 – 3 and phases 4 & 5). Additionally groups may be provided in the evening, weekends, and/or during any reasonable and mutually agreed upon times amenable to the Contractor's schedule. The Contractor may (at times not specified herein) be asked to assist with 'emergency/crisis management services and/or drug screening. 4. Fam ily. The Contractor may upon his/her discretion discuss matters with participants’ family members only upon proper execution of consent/release documents by the participant. 5. Outsourcing; Residential; Psychological and Psychiatric Services. The Contractor will assist with referrals of participants who need residential treatment and/or outsource additional treatment options. The Contractor will assist with the referral of participants with suspected psychological or psychiatric issues to a treatment referral source and will communicate such suspected issues to the Court or its designated liaison including the plan of action related to the referral needed. 6. N um ber of Participants. The Court makes no assurances as to any minimum number of participants to be referred to the Contractor at any given time. G. Additional Specification. RESERVED H. Educational Training. A member of the treatment staff will be required to attend annual state training conferences or any additional training the Court deems necessary. I. Com m unication. The Contractor shall utilize the program coordinator as the Centralized clearinghouse of information/communications. a. The Contractor shall communicate to the program coordinator immediately (within reason) after a participant violation in addition to weekly progress reports. 1. W eekly treatment reports shall consist of general details as to the participants who received treatment and/or case management for the week, their compliance and/or non-compliance with treatment or case management, and their treatm ent status. A reporting form will be provided to the Court every Tuesday, by 12:00pm, prior to court the following Thursday. 2. The Contractor is expected to maintain a confidential notes system (that is not shared with the Superior Court unless requested and/or such sharing is deemed necessary by the Contractor) of relevant information shared with the Contractor by participants during treatment or case management sessions in accordance with recognized treatment protocols. b. The Contractor shall meet weekly (and/or at such dates/times deemed necessary by the program coordinator and/or Contractor) with the program coordinator so that there may be a "briefing" (or information gathering session) as to the participants who received (and/or are to receive) treatment services for that week. c. In the event that the Contractor determines that a participant needs case management/ancillary services, the Contractor shall provide case management services to the participant with notification given to the program coordinator. d. The Contractor shall review all relevant information maintained by the program coordinator (and/or posted in a designated information posting site/location) which may be relevant to treatment such as changes in address, medication(s), health, drug screens, etc. e. The Contractor shall attend Drug Court "staffing" sessions and/or participant, court reviews. J. Em ergency/Call Status. The Contractor shall assure for after-hours (inclusive of weekends) emergency treatment services/assistance to participants on an on-call basis. An on-call calendar shall be developed and distributed by the program coordinator after consultation with the Contractor: The Contractor shall exercise his/her professional discretion as to how to resolve the emergency and shall report the incident to the program coordinator or designee no later than the following business day. K. Trainings and Court Sessions. The Contractor will not charge the Court for attendance, by any of its personnel, of any court-sanctioned trainings, conferences, programs, or court sessions. Such attendance is covered by the overall scope of services of treatment. L. Drug Testing. The Contractor will create a system to schedule, announce, observe, collect, and confirm random and frequent drug screenings for AM and PM sessions on all participants. Participants will be tested at least three times weekly. 1. The Contractor will provide for observed collection and temporary storage, if applicable, of the specimens at no additional cost as part of its services. All testing will be done using the Drug Court's approved drug testing protocols. (See Exhibit “D”) 2. The Contractor will provide a means of daily transportation of all urine drug screens to the Richmond County Courthouse. 3. All urine drug screens must be documented with signature of persons conducting screens in order to ensure proper chain of evidence. 4. Drug Court staff shall have reasonable access to the drug laboratory and/or specimen storage locations to conduct audits. M . Schedule, Com pletion Date, and Term of Agreem ent Contractor warrants and represents that it will perform its services in a prompt and timely manner, which shall not impose delays on the progress of the W ork. This Agreement shall commence upon execution of the Agreement by both parties and remain in effect for a period of one (1) year. This contract may be renewed by the parties for up to four (4) additional one year periods. In the event of termination of this Agreem ent by Contractor or by the Court the Contractor shall be entitled to receive payment only for work actually performed prior to termination. II. W ORK CH AN GES A. The Court reserves the right to order changes in the W ork to be performed under this Agreement by altering, adding to, or deducting from the W ork. All such changes shall be incorporated in written change orders executed by the Contractor and the Court Such change orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. The parties will negotiate to reach an agreement. If an agreement cannot be reached, the original contract scope of work stands. B. Any W ork added to the scope of this Agreement by a change order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written change order duly executed on behalf of the County and the Contractor. C. The Superior Court Judge assigned to Drug Court and the Trial Court Administrator, shall have the authority to execute any change orders agreed upon, by both the Contractor and the Court, as stated above, so long as their total effect does not materially alter the terms of this Agreement or materially increase the total amount to be paid under this Agreement, as set forth in Section III below. III. COM PEN SATION AN D M ETH OD OF PAYM EN T A. Treatm ent Services The Contractor shall be compensated for services provided, as follows: The Contractor will be paid at the flat, monthly rate of $17,000. This flat rate will cover the treatment of up to 150 Drug Court participants during any month within the contract period. Should the number of participants exceed 150 during this period, both parties shall negotiate to reach an agreement on new payment terms; however, no claim for additional compensation will be recognized, unless contained in a written change order duly executed on behalf of the County and the Contractor. B. Evaluations/Assessm ents The Contractor shall conduct evaluations/assessments and draft the resulting Treatment Plans for those participants evaluated/assessed who are not covered by M edicaid, M edicare, or State Contracted services. In the event that the participant has another source of payment there will be no cost to the Court for these evaluations. C. Invoices & Paym ents The Contractor and the Court shall agree upon a standard billing format, to include invoice content, as well as supporting documentation to be provided to the Court will all monthly invoices. The Contractor shall submit all invoices to the Coordinator by the 5th day of each month for all services rendered the previous month. On receipt, the Court will verify all information therein in a reasonable and timely manner and then forward the documentation to the Augusta-Richmond County Finance Department for payment processing. D. Expertise of Contractor The Contractor accepts the relationship of trust and confidence established between it and the County, recognizing that the Court's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, skill, and judgment to provide services in pursuit of the timely and competent completion of the W ork undertaken by the contractor under this Agreement. E. Court's Reliance on the W ork The Contractor acknowledges and agrees that the Court does not undertake to approve or pass upon matters of expertise of the Contractor and, therefore, the Court bears no responsibility for Contractor’s services performed under this Agreement. F. Contractor's Representative Celina Keys shall be authorized to act on the Contractor's behalf with respect to the coordination of the W ork, as the Contractor's designated representative. G. Assignm ent of Agreem ent The Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without prior express written consent of the Court. As to any approved subcontractors, the Contractor shall be solely responsible for reim bursing them and the Court shall have no obligation to do so. H. Responsibility of Contractor and Indem nification of the County/the Court The Contractor covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Contractor shall defend, indemnify and hold harmless the Court, the County, its officers, boards, commissions, elected officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the W ork, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the Court, the county, or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the Court and the County, its members, officers, agents, employees and volunteers shall survive termination of this Agreement. I. Independent Contractor Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the services as an independent contractor and not as the agent or employee of the Court. The Contractor agrees to be solely responsible for its own matters relating to the time and place the services are performed; the instrumentalities, tools, supplies and/or materials necessary to complete the services; hiring of Contractors, agents or employees to complete the services; and the payment of employees, including compliance with Social Security, withholding and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement Any provisions of this Agreement that may appear to give the Court the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the Court with regard to the results of such services only. J. Insurance (1) Requirem ents: Contractor agrees to maintain, at a minimum, general liability insurance, workers’ compensation insurance and professional liability insurance. In addition, contractor shall indemnify and hold harmless Augusta Judicial Circuit Felony Adult Drug Court and the Richmond County Board of Commissioners and its agent, servants and/or employees from all claims, actions, lawsuits, damages, judgments or liabilities arising out the treatment services provided. K. Records and Reports (1) Records: (a.) Records shall be established and maintained by the Contractor in accordance with requirements prescribed by the Court with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from 'the date that final payment is made under this Agreement. Furthermore, records that are the subject of audit findings shall be retained for three years or until such audit findings have been resolved, whichever is later. (b.) All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Inform ation: Upon request, the Contractor shall furnish to the Court any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the Court. L. Conflicts of Interest Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the Richmond County Code of Ethics. M . Confidentiality Contractor acknowledges that it may receive confidential information of the Court and that it will protect the confidentiality of any such confidential inform ation and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the Court. The Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of Court information whether specifically deemed confidential or not. (1) The Contractor shall not disclose to anyone or any entity other than the designated Court Staff or other court-approved individuals, any description or information concerning the work produced as a result of this Agreement without written permission of the Court. (2) The Contractor acknowledges that in receiving, storing, processing, sharing, or otherwise using or dealing with any treatment information, the Contractor is bound by all Federal and State laws and regulations that govern and guarantee the treatment rights of individuals receiving substance abuse treatment services. (3) The Contractor shall comply with all confidentiality laws and shall be familiar with the following monograph: Federal Confidentiality Laws and how they affect M ental Health/Drug Court Practitioners, National M ental Health/Drug Court Institute (1999). (4) The Contractor shall comply with all HIPAA and related laws and regulations dealing with releasing and sharing and medical and health care information. The Contactor shall ensure that it and its employees and agents use and disclose "Protected Health Information" of patients (as defined in the Health Insurance Portability and Accountability Act ("HIPAA") privacy roles at 45 C.F.R. § 164.501, et seq.) that The Contractor receives pursuant to this Agreement only to the extent necessary: (i) to perform its specific obligations under this Agreement; and (ii) for its own management and administration and to carry out its legal responsibilities in compliance with 45 C.P.R.§ 164.504(e)(2)(i)(A), (e)(4), and all other current or future applicable laws or regulations. Nothing in this Agreement shall be deemed to authorize The Contractor to use or disclose Protected Health Information in violation of any applicable law or regulation, including but not limited to HIPAA privacy rules at 45 C.F.R § 164.501, et seq. (5) The Contractor shall obtain appropriate releases/waivers before releasing a participant's treatment information. (6) The Contractor shall make every effort to ensure that confidentiality of participant's identity and information is maintained, inclusive of but not lim ited to ensuring that the treatment location is secure (and not within the hearing range of outsiders), as well as educating participants about the confidentiality of group/individual treatment sessions. (7) The Contractor shall maintain confidentiality of Drug Court participants separate from information on participants in any of its other programs at all times, regardless of relationship or family involvement among these participants. All confidentiality laws related to obtaining appropriate releases/waivers shall be followed by all concerned parties should information need to be disclosed for treatment purposes. N. Licenses, Certifications and Perm its The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of the Contractor by any and all national, state, regional, county, local boards, agencies, commissions, committees or other regulatory bodies in order to perform the services contracted for under this Agreement. All work performed by the Contractor under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily expected of competent professionals. The Contractor must have, or be in the process of obtaining under clinical supervision, a professional counseling certification or similar training related to alcohol and substance abuse and applicable insurance. Such certification (or training) and insurance must be maintained during the duration of the contract period. Such training must meet the Treatment Standards/Provider Qualifications as established and/or updated by Georgia's Council of Accountability Court Judges, incorporated herein by reference as Exhibit "C". If a provider in the employ of the Contractor is in the process of obtaining certification, he/she shall be responsible for maintaining requisite supervision by a, licensed individual. Said supervisor shall be approved by the Program coordinator and there shall be a confidentiality agreement between the Contractor and the supervisor. The Contractor shall comply with all laws of the State of Georgia and United States, as well as treatm ent and social work and/or professional counseling ethical standards and shall maintain requisite certifications, licensures, and insurance necessary for delivery of services described herein and subject to the Court's approval. O. Key Personnel The Contractor is responsible for maintaining the staff necessary for completion of the W ork (i.e. Counselor’s, Case managers (see Exhibit “D”), etc.). All of the individuals identified in Exhibit "B" are necessary for the successful execution of the W ork due to their unique expertise and depth and breadth of experience. There shall be no change in Contractor's Project M anager or members of the project team, as listed in Exhibit "B", without written approval of the Court. The Contractor recognizes that the composition of this team was instrumental in the Circuit's decision to award the work to the Contractor and that compelling reasons for substituting these individuals must be demonstrated for the Circuit's consent to be granted. Any substitutes shall be of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Contractor's obligations under this Agreement and shall be grounds for termination. The Contractor shall not subcontract with any third party for the performance of any portion of the W ork without the prior written consent of the Court. Contractor shall be solely responsible for any such subcontractors in terms of performance and compensation. P. Authority to Contract The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. V. COVEN AN TS OF TH E COUN TY A. Right of Entry The Court shall provide for right of entry for Contractor and any necessary equipment in order for Contractor to complete the W ork. B. County's Representative The Superior Court Judge assigned to Drug Court or the Trial Court Administrator shall be authorized to act on the County's behalf with respect to the W ork as the County’s designated representative. VI. TERM IN ATION A. The Court shall have the right to terminate this Agreement for any reason whatsoever by providing written notice thereof at least five (5) calendar days in advance of the termination date. The Contractor shall have the same right to terminate this Agreement, including but not limited to the Circuits failure to pay the Contractor in a timely manner. B. The Court shall also have the right to terminate this Agreement or any services noted herein for cause or other performance defect with forty-five (45) days written notice to the Contractor. The Court shall also have the right to terminate this Agreement or any services noted herein without cause should budgeted and/or grant funds not be available. C. Upon termination, the Court shall provide for payment to the Contractor for services rendered and expenses incurred prior to the termination date. D. Upon termination, the Contractor shall: (1) promptly discontinue all services affected, unless the notice directs otherwise. E. The rights and remedies of the Court and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. VII. N O PERSON AL LIABILITY No member, official or employee of the County shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the County or for any amount which may become due to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise) Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Contractor or the County, respectively, and not against any employee, officer, director, or elected or appointed official. VIII. EN TIRE AGREEM EN T This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. IX. SUCCESSORS AN D ASSIGN S Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. X. APPLICABLE LAW If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rule regulations, statutes and laws of the State of Georgia will control. XI. CAPTION S AN D SEVERABILITY The caption or head note on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agreement. Should any article(s) or section(s), or any part thereof, later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed and the remainder of this Agreement shall remain in full force and effect to the extent possible. XII. N OTICES A. Com m unications Relating to Daily Activities All communications relating to the day-to-day activities of the W ork shall be exchanged between the Superior Court Judge assigned to Drug Court (or designee) for the Court and Celina Keys for the Contractor. B. Official N otices All other notices, writings or correspondence as required by this Agreement shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, unless a substitute address shall first be furnished to the other Parties by written notice in accordance herewith: N OTICE TO TH E COUN TY shall be sent to: James G. Blanchard, Jr. Judge of Superior Court P.0. Box 2656 Evans. Georgia 30809 N OTICE TO TH E CON TRACTROR shall be sent to: Celina Keys, LCSW Clinical Director 3711 Executive Center Drive, Suite 201 M artinez, GA 30907 XIII. W AIVER OF AGREEM EN T The County's failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. XIV. SOVEREIGN IM M UN ITY Nothing contained in this Agreement shall be construed to be a waiver of the County's sovereign immunity or any individual's qualified good faith or official immunities. XV. FORCE M AJEURE Neither the County nor Contractor shall be liable for their respective non-negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any de1ay in such performance due to: (a) any cause beyond their respective reasonable control; (b) any act of God; (c) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of THE CO NTRACTOR; (f) delay or failure to act by any governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts and all other obligations shall remain intact. [TH IS SPACE IN TEN TION ALLY LEFT BLAN K] IN W ITN ESS W H EREOF the County and the Contractor have executed this Agreement effective as of the dare the Chairman executes this Agreement on behalf of the County. CON TRACTOR By: Its: [CORPORATE SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: W itness Notary Public [NOTARY SEAL] M y Commission Expires: RICH M ON D COUN TY By: Its: [COUNTY SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: W itness Notary Public [NOTARY SEAL] M y Commission Expires: EXHIBIT “A” – Key Personnel The following individuals are designated as Key Personnel under this Agreement and as such are necessary for the successful execution of the Work: Individual Position ***SEE ATTACH ED EXHIBIT “B” – Treatment Standards CORE COMPETENCIES GUIDE ADULT DCPI TRAININGS GA Accountability Courts Available online at: http://www.gaaccountabilitycourts.org/DCPI%20Core%20Competencies%20Guide.pdf DRUG COURT TREATMENT PROVIDER CORE COMPETENCIES (The following tasks are intended to be illustrative and not all inclusive) A drug court treatment provider provides rehabilitative therapy sessions, drug screening, case management and monitoring for drug court participants in keeping with the holistic recovery of the drug court participant. Additionally, within the bounds of ethics and legalities, a drug court treatment provider shares information regarding the progress of a participant in appropriate settings to all drug court team members. PLANNING PROCESS • Familiarize treatment team with difference between traditional treatment and treatment within the drug court confines • Research ethical and legal constraints of participation as drug court team member • Attend all drug court planning meetings • Provide information to other team members regarding ability to divulge information • Compromises with team members regarding structure of program • Design treatment program that is specific to drug court participants OPERATIONAL DRUG COURT • Attends regularly scheduled staffings • Provide information regarding drug court participant’s progress to each team member • Productively communicates with team so each member can make informed choices regarding drug court participants • Protects integrity of drug court program by providing competent treatment • Remains abreast of best practices of the field. • Maintains up-to-date record of participant performance PLANNING PROCESS • Serves as effective consumer by seeking cost efficient services for drug court participants • Attends regularly scheduled planning meetings and actively participates in creating therapeutically beneficial treatment program • Seeks continuing education opportunities which incorporate drug court training • Researches mentor and alumni programs OPERATIONAL DRUG COURT • Conducts regular quality assurance of all treatment and ancillary services • Performs case autopsy on charts of participants who are discharged from the program as method of quality improvement • Creates treatment environment that is encouraging and restorative • Maintains competent staff 20 COMPETENCY 1: Participates fully as a Drug Court team member, committing him or herself to the program mission and goals and works as a full partner to ensure their success. COMPETENCY 2: Ensures that the participant receives the highest level of care available, at a reasonable cost, by all contracted and ancillary service providers. Develop post program services, client outreach, mentor programs and alumni associations. • Regularly reviews all client charts and maintains up-to-date record of participant performance PLANNING PROCESS • Attends all regularly scheduled planning meetings • Maps, along with other team members, community resources that can assist program participants at little to no cost • Creates method of conducting treatment screens that are prompt and efficient OPERATIONAL DRUG COURT • Promptly processes referrals to drug court by completing treatment screens efficiently • Secures assistance from ancillary services as needed for participants PLANNING PROCESS • Seeks competent staff, or outside source, to perform regular, random and observed drug screens • Trains treatment staff and drug court team on appropriate method of drug/alcohol screening • Researches state of the art and cost effective companies to perform screens • Develops method of documenting drug screen results OPERATIONAL DRUG COURT • Implements random system of screening for drug court participants • Conducts visually monitored screens for each participant • Maintains up-to-date records of all screens • Shares information regarding screens with all team members PLANNING PROCESS • Performs in-service training of all team members regarding substance abuse addiction and treatment • Assists in creating appropriate incentives and sanctions system • Actively participates in design of program protocols and procedures 21 COMPETENCY 3: Ensures that offenders are evaluated in a timely and competent process and that placement and transportation are effectuated in an expedited manner. COMPETENCY 4: Develops effective measure for drug/alcohol testing and treatment progress reporting that provide the team with sufficient and timely information to implement incentives and sanctions systems. COMPETENCY 5: Assists in providing advanced training in substance abuse, addiction and treatment methodologies so as to provide the team with a meaningful basis to implement incentives and sanctions systems and design program protocols and procedures. OPERATIONAL DRUG COURT • Provides ongoing training to all team members • Supports most therapeutic application of incentives and sanctions PLANNING PROCESS • Assists in creating effective incentives and sanctions • Attends all planning meetings OPERATIONAL DRUG COURT • Assures incentives and sanctions are given on a consistent and fair basis • Recommends therapeutic incentives and sanctions • Considers client behavior and shares relevant information with team PLANNING PROCESS • Assists in selecting team members who are gender, age and culturally aware • Attends training opportunities to inform team members about cultural competence OPERATIONAL DRUG COURT • Continues to attend training opportunities to inform team members about cultural competence PLANNING PROCESS • Assists in selecting competent and informed team members • Assists in drafting memorandum of understanding with team members that assures effective information sharing and compliance with all regulations • Researches effective treatment modalities for offender population • Creates open dialogue with team members to ensure appropriate treatment • Researches and studies publications regarding addiction, alcoholism and pharmacology OPERATIONAL DRUG COURT • Continues to research effective treatment modalities • Conducts regular quality assurance • Actively participates in staffings • Attends all court sessions and staffing 22 COMPETENCY 6: As part of the Drug Court team, in appropriate non-court settings (i.e. staffing), the treatment provider advocates for effective incentives and sanctions for program compliance. COMPETENCY 7: Is knowledgeable of gender, age and cultural issues that may impact the offender’s success. COMPETENCY 8: Is knowledgeable about addiction, alcoholism and pharmacology generally and applies that knowledge to respond to compliance in a therapeutically appropriate manner. PLANNING PROCESS • Assists in seeking potential funding sources • With other team members, attends local civic organizations, bar association and other community meetings OPERATIONAL DRUG COURT • Ongoing research of potential funding streams PLANNING PROCESS • Informs judiciary and local bar association about drug court • Seeks public speaking opportunities to speak about drug courts • Discusses drug courts with colleagues OPERATIONAL DRUG COURT • Maintains integrity of drug court program through quality assurance • Disseminates information about drug court as frequently as possible 23 COMPETENCY 9: Contributes to the team’s efforts in community education and local resource acquisition. COMPETENCY 10: Contributes to education of peers, colleagues and judiciary in the efficacy of Drug Courts. EXHIBIT “C” – Case Manager (Scope of Work) Role of the Case Manager Generally, a clinical case manager on a drug court treatment team provides case management and limited individual counseling services for participants of the drug court program. Duties and responsibilities often include, but are not limited to the linkage and provision of ancillary social and community services to participants and follow-up individual counseling assistance and performing additional tasks as assigned. Essential Duties and Responsibilities The following duties are standard for a clinical case manager. These are not to be construed as exclusive or all-inclusive. Other duties may often be required and assigned. Prepare weekly summaries regarding each participant’s progress in following through on case management services is provided to the drug court coordinator; Attend required trainings for the court as well as weekly team planning meetings and court sessions; Meet regularly with all participants under the case manager’s care subject to specified minimum contact hours; and Assure that the court is well informed and that services remain uninterrupted if staff is unavailable. Primary Case Management Duties include, but are not limited to: Meet with participants at least weekly or as directed by the court for a check-in and status review; Assist in the collection and maintenance of relevant participant data and demographic information. Such information may include history of compliance, referrals for other services, drug testing results, etc.; Linkage and follow-up to ancillary support services for participants in an effort to coordinate the utilization of community-based services such as health and mental health services, victim’s services, disability housing, entitlements, transportation, education, vocational training, and job skills training and placement to provide a strong foundation of recovery; Discharge planning and after-care follow-up; Conduct individual counseling and rehabilitation sessions with participants as needed; Conduct drug screen and specimen collections; and Perform other related duties as required. Knowledge, Skills, and Abilities Knowledge of the policies, procedures, and activities of the drug court program as they pertain to the performance of duties relating to the position. Knowledge of the terminology used within the drug court environment and related case management standards, protocol, procedures, protocols, and procedures. Knowledge of filing systems and various word processing, spreadsheet and database software. Ability to compile, organize, and maintain as assortment of reports, records and information in an effective manner and according to drug court and/or governmental regulations. Ability to communicate effectively with supervisors and other staff members. Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments. Exhibit "DExhibit "DExhibit "DExhibit "D" " " " ---- AJC Drug Testing ProtocolAJC Drug Testing ProtocolAJC Drug Testing ProtocolAJC Drug Testing Protocol Augusta Judicial Circuit Adult Felony Drug Court URINE SAMPLE COLLECTIONURINE SAMPLE COLLECTIONURINE SAMPLE COLLECTIONURINE SAMPLE COLLECTION Urine sample collection procedures represent the single most important component of a credible drug court abstinence-monitoring program. Failure to collect a valid sample puts at risk the court’s confidence that the testing accurately reflects client drug-use behavior. If participants, in order to avoid detection of surreptitious drug use, tamper with their sample, then procedures and provisions put in place to ensure quality results may be rendered useless. Requiring two essential elements can significantly enhance valid urine sample collections: random participant selection and witnessed collections. The Augusta Judicial Circuit Adult Felony Drug Court Program employs the following procedures to correctly assess the drug use patterns of program participants: · Urine specimens are collected in a random, unannounced manner; · Two-hour period between participant notification of a drug test and the time that the sample collection actually occurs; · Color-coded system used for participant notification; and · Witnessed/direct observation of same-gender collections (for urine monitoring). URINE COLLECTIONURINE COLLECTIONURINE COLLECTIONURINE COLLECTION PERSONNELPERSONNELPERSONNELPERSONNEL The collectors are required to meet the following training requirements: 1. KnowledgeKnowledgeKnowledgeKnowledge. The collector must be knowledgeable of the current Urine Specimen Collection Procedures Guidelines and guidelines applicable to drug court participant testing. 2. QualificationQualificationQualificationQualification trainingtrainingtrainingtraining. The collector must receive qualification training that provides instruction on all steps necessary to complete a collection correctly and proper completion and transmission of the custody form (CCF); problem collections, fatal flaw, correctable flaws, and how to correct collection problems; and the collector’s responsibility for maintaining the integrity of the collection process, ensuring the accuracy in results of the drug testing device being utilized, ensuring the security of the specimen, and avoiding conduct or statements that could be viewed as offensive or inappropriate. COLLECTION SITECOLLECTION SITECOLLECTION SITECOLLECTION SITE GeneralGeneralGeneralGeneral. The collection site must have all the necessary personnel, materials, equipment, facilities, and supervision to provide for direct observation collections, temporary storage, and shipping of urine specimens to the court laboratory. Single toiletSingle toiletSingle toiletSingle toilet----room facilitiesroom facilitiesroom facilitiesroom facilities. The preferred type of facility for urine collections is one with a single-toilet room with a full-length door. No one but the donor and the collector may be present in the room. The facility must have a source of water for washing hands, but, if practicable, it should be outside of the closed room where urination occurs. If an external water source is not available, the collector must secure all sources of water and other substances that could be used for adulteration and substitution. The collector must provide moist towelettes or hand sanitizer outside the closed room. SecuritySecuritySecuritySecurity ofofofof thethethethe collectioncollectioncollectioncollection sitesitesitesite. The following steps must be taken by the collector to protect the security and integrity of the urine collection. · All water sources should be secured. · The toilet water should be blue. · No soap, disinfectants, cleaning agents, or other possible adulterants should be present. · The site should be inspected to ensure that no foreign or unauthorized substances are present. · The toilet tank should be taped or secured shut or bluing should be put in the tank. · Areas and items that appear suitable for concealing contaminants should be secured. All these items should be rechecked following each collection. If the collection site uses a facility normally used for other purposes, the following steps should also be taken: Augusta Judicial Circuit Adult Felony Drug Court · Access to collection materials and specimens should be effectively restricted. · The facility should be secured against access during the procedure to ensure privacy of the donor and prevent distraction of the collector. Limited-access signs must be posted. · To the greatest extent possible, the donor’s collection container should remain in view of the collector and the donor from the time the donor has urinated until the specimen is sealed if needed. · Only the collector and donor should handle the specimen before it is sealed. · The collector cannot leave the testing site between the time the donor gives the collector the specimen and the specimen is sealed. · The collector must maintain personal control over each specimen and the CCF throughout the collection process. UNEVENTFUL SPLIT COLLECTION In this scenario, no abnormal events occur and all aspects (quantity, temperature, smell, etc) of the specimen are normal. · Donor positively identified via an acceptable means of identification.(photo identification, donor consent form etc). · Collector reviews collection instructions with donor - located on back of CCF. · Collector checks to see that the participants name and specimen ID number are printed on the CCF and the required number of copies are provided. · Collector checks to ensure that the specimen ID number on the CCF matches the specimen ID number on the specimen bottle seals. · Collector completes administration portion of the CCF to include ensuring that the following information is preprinted or inserted by the collector. · Collector has donor remove any unnecessary outer clothing, briefcase, purse or personal belongings. The collector must provide a receipt to the donor if requested. · Collector instructs donor to empty his/her pockets and display items. · Collector instructs donor to wash his/her hands. · Collector selects a collection kit. · Collector conducts pre-collection inspection of the collection area to include: o Secure all water sources o Ensure bluing is in toilet o Ensure that no soap, disinfectant, cleaning agents or other potential adulterants are present o Ensure that no foreign or unauthorized substances are present o Tape/secure any movable toilet tank top or put bluing in the tank o Ensure that undetected access is not possible o Secure areas and items that appear suitable for concealing contaminants · Collector unwraps collection cup and instructs the donor to enter the rest room to provide the specimen, do not flush toilet, and to return as quickly as possible. · Donor gives specimen to collector. Both the donor and the collector must maintain visual contact with the specimen until the specimen bottles are sealed. Augusta Judicial Circuit Adult Felony Drug Court · Collector conducts post-collection inspection of the collection area. · Collector transfers specimen to specimen bottles. · Collector affixes specimen bottle seals to each specimen bottle and dates each seal. · Donor initials both specimen bottle seals. · Collector places specimen bottles and laboratory copy of the CCF into the leak proof bag, and seals the pouch. · Collector informs donor that he/she is free to go. · Collector places the sealed package into a shipping container. · Collector ensures that specimen is shipped within 24 hours. INSUFFICIENT QUANTITY OFINSUFFICIENT QUANTITY OFINSUFFICIENT QUANTITY OFINSUFFICIENT QUANTITY OF SPECIMENSPECIMENSPECIMENSPECIMEN · Donor positively identified via an acceptable means of identification. (photo identification, donor consent form etc). · Collector reviews collection instructions with donor - located on back of CCF. · Collector checks to see that participant name and specimen ID number are printed on the CCF and the required number of copies are provided. · Collector checks to ensure that the specimen ID number on the CCF matches the specimen ID number on the specimen bottle seals. · Collector completes administration portion of the CCF to include ensuring that the following information is preprinted or inserted by the collector. · Collector has donor remove any unnecessary outer clothing, briefcase, purse or personal belongings. The collector must provide a receipt to the donor if requested. · Collector instructs donor to empty his/her pockets and display items. · Collector instructs donor to wash his/her hands. · Collector either selects a collection kit or allows the donor to select one. · Collector conducts pre-collection inspection of the collection area to include: o Secure all water sources o Ensure bluing is in toilet o Ensure that no soap, disinfectant, cleaning agents or other potential adulterants are present o Ensure that no foreign or unauthorized substances are present o Tape/secure any movable toilet tank top or put bluing in the tank o Ensure that undetected access is not possible o Secure areas and items that appear suitable for concealing contaminants. · Collector unwraps collection cup and instructs the donor to enter the rest room to provide the specimen, do not flush toilet, and to return as quickly as possible. · Donor gives specimen to collector. Both the donor and the collector must maintain visual contact with the specimen until the specimen bottles are sealed. · Collector conducts post-collection inspection of the collection area. Augusta Judicial Circuit Adult Felony Drug Court · After the required time, if a specimen of sufficient quantity has not been provided, the collector discontinues the session. · Collector immediately notifies the adult felony drug court coordinator of the missed drug screen (MUDS). Refusal by Donor to Sign and InitialRefusal by Donor to Sign and InitialRefusal by Donor to Sign and InitialRefusal by Donor to Sign and Initial CollectionCollectionCollectionCollection · Donor positively identified via an acceptable means of identification. (photo identification, donor consent form etc). · Collector reviews collection instructions with donor - located on back of CCF. · Collector checks to see that participant name and specimen ID number are printed on the CCF and the required number of copies are provided. · Collector checks to ensure that the specimen ID number on the CCF matches the specimen ID number on the specimen bottle seals. · Collector completes administration portion of the CCF to include ensuring that the following information is preprinted or inserted by the collector. · Collector has donor remove any unnecessary outer clothing, briefcase, purse or personal belongings. The collector must provide a receipt to the donor if requested. · Collector instructs donor to empty his/her pockets and display items. · Collector instructs donor to wash his/her hands. · Collector either selects a collection kit or allows the donor to select one. · Collector conducts pre-collection inspection of the collection area to include: o Secure all water sources o Ensure bluing is in toilet o Ensure that no soap, disinfectant, cleaning agents or other potential adulterants are present o Ensure that no foreign or unauthorized substances are present o Tape/secure any movable toilet tank top or put bluing in the tank o Ensure that undetected access is not possible o Secure areas and items that appear suitable for concealing contaminants. · Collector unwraps collection cup and instructs the donor to enter the rest room to provide the specimen, do not flush toilet, and to return as quickly as possible. · Donor gives specimen to collector. Both the donor and the collector must maintain visual contact with the specimen until the specimen bottles are sealed. · Collector conducts post-collection inspection of the collection area. · If the participant is unable to submit a sample, the collector turns to MRO copy of CCF and instructs the participant to read the certification statement and sign on the appropriate blank, donor provides his/her daytime phone number, evening phone number, and date of birth to the collector, collector prints donors name, and today’s date. · Collector retains the Collector copy of the CCF, and the AOC and MRO reports are provided to the adult felony drug court coordinator as soon as possible. Exhibit "E" - Treatment Compliance Audit Form Augusta Judicial Circuit Administrative Office of the Courts Honorable James G. Blanchard, Jr. Superior Court Judge Elaina Ashley Accountability Court Coordinator Augusta Judicial Circuit Telephone (706) 821-1673 FAX (706) 849-3739 Email: eashley@augustaga.gov AJC Adult Felony Drug Court Treatment Quality Control Form Date Completed: _ PURPOSE OF JOB/EXPECTED CORE COMPETENCIES The National Drug Court Institute (NDCI) has identified core competencies that drug court treatment providers are expected to provide. A drug court treatment provider provides rehabilitative therapy sessions, drug screenings, case management and monitoring for drug court participants in keeping with the holistic recovery of the drug court participant. COMPETENCY 1: Participates fully as a Drug Court team member, committing him/herself to the program mission and goals and works as a full partner to ensure success. Attends regularly scheduled staffing meetings YES NO Provides information regarding drug court participant’s progress YES NO Provides all relevant information, issues, and/or concerns to the Drug Court Program Coordinator no later than 12 PM every Tuesday YES NO Treatment reports will consist of: Participant Treatment and/or Case Management Issues YES NO Participant Compliance/Non-Compliance with Treatment YES NO Participants Treatment Status YES NO Protects integrity of drug court program by providing competent treatment YES NO Remains abreast of best practices of the field YES NO Maintains up-to-date records of participant performance YES NO Treatment Comments: COMPETENCY 2: Ensures that the participant receives the highest level of care available, at a reasonable cost, by all contracted and ancillary service providers. Develop post program services, participants outreach, mentor programs and alumni associations. Conducts regular quality assurance of all treatment and ancillary services YES NO Performs case autopsy on charts of participants who are discharged from the program as method of quality improvement YES NO Individual/Group treatment sessions consist of education/skill building services to include but not limited to Addiction YES NO Relapse prevention planningYESNO Criminogenic Thinking ErrorsYESNO Life SkillsYESNO Anger ManagementYESNO ParentingYESNO BereavementYESNO Sexual RelationshipsYESNO Gender SpecificYESNO Health/Medical IssuesYESNO Personal Safety PlanningYESNO Clinically Relevant Treatment IssuesYESNO Treatment Sessions are equally offered ( mornings, evenings and/or weekends) for both genders YES NO Treatment schedules participants make-up sessions for all missed and reports to the court any changes in scheduling YES NO Maintains competent staff YES NO Records are established and maintained with all up-to-date record of participant performance YES NO Records that are the subject of audit findings shall be retained until audit findings have been resolved YES NO Treatment Comments: Promptly processes referrals to drug court by completing treatment screens efficiently YES NO Administers a court approved biopsychosocial to Include: Alcohol and drug use history YES NO Mental Health History YES NO Physical Health History YES NO Education YES NO Emotional/Health barriers YES NO Employment YES NO Family dynamics YES NO Housing YES NO Spirituality YES NO Social Support Systems YES NO Transportation YES NO Treatment History YES NO Criminal History YES NO Choice of drugs YES NO Co-existing Disorders YES NO Gender, ethnic, and cultural considerations YES NO Other health issues (i.e. HIV and Hepatitis C) YES NO Sexual Orientation YES NO Domestic Violence YES NO Sexual Abuse YES NO A Diagnosis YES NO Recommendations YES NO Justification for referral to the Drug Court program YES NO Administers an Level of Service Inventory-Revised (LSI-R) YES NO Participant Treatment Plans UPON ENTRY – A copy of the Treatment Plan for each participant is provided to the coordinator within the first two (2) weeks of the initial intake/counseling session outlining the short and long- term goals the participant will work on over the full treatment period YES NO PRIOR TO PHASE MOVEMENT – Participant status updates on progress/updated treatment plans are provided to the coordinator prior to phase movement that outlines how the participant is/is not progressing toward the treatment plan goals as well as the Treatment Providers overall impression of how they believe the participant is/is not progressing in treatment and meeting their goals YES NO PRIOR TO GRADUATION/TERMINATION – Summary of participant completion of or inability to complete the goals outlined in the treatment plan must be provided to the coordinator prior to graduation/termination from the program as well as the Treatment Providers overall impression of how they believe the participant is/is not progressing in treatment and meeting their goals. Treatment provider must supply documentation outlining a participant’s positive progression of overall treatment regimen to include goals met, milestones reached, etc. prior to phase advancements for all participants YES NO Secures assistance from ancillary services as needed for participants Treatment Comments: Treatment Comments: Provides referrals to residential treatment YES NO Provides referrals to additional treatment options YES NO Assist with referrals for participants suspected of psychological or psychiatric issues YES NO Assist with securing transportation YES NO COMPETENCY 4: Develops effective measure for drug/alcohol testing and treatment progress reporting that provides the team with sufficient and timely information to implement incentives and sanctions systems. Implements random system of screening for drug court participants YES NO Has created a system to schedule, announce, observe, collect, and confirm drug screenings YES NO Participants are tested a minimum of three times weekly YES NO Conducts visually monitored screens for each participant YES NO Urine specimen collection containers are stored in a secure location, in a manner in which participants may not have access while in the possession of the treatment provider YES NO Urine drug screens are documented with the signature of person conducting screens YES NO Maintains up-to-date records of all screens YES NO COMPETENCY 5: Assists in providing advanced training in substance abuse, addiction and treatment methodologies so as to provide the team with a meaningful basis to implement incentives and sanctions systems and design program protocols and procedures. Provides ongoing training and reads the training provided to all team members YES NO Supports therapeutic applications of incentives and sanctions YES NO COMPETENCY 6: As part of the Drug Court team, the treatment provider advocates for effective incentives and sanctions to maintain program compliance. Assist the team in making consistent and fair incentives and sanctions YES NO Treatment Comments: Recommends therapeutic incentives and sanctions YES NO Considers participant’s behavior and shares information with team YES NO Treatment Comments: COMPETENCY 7: Is knowledgeable of gender, age and cultural issues that may impact the participant’s success. Attends/Reads all training materials to be able to inform team members about up-to-date information (drug testing, sanctions/incentives, new treatment opportunities, etc.) YES NO Treatment Comments: COMPETENCY 8: Is knowledgeable about addiction, alcoholism and pharmacology generally and applies that knowledge to respond to compliance in a therapeutically appropriate manner. Provides sufficient information to indicate continued research is conducted of effective treatment modalities YES NO Conducts regular quality assurance of counselors and ensure treatment services are being provided as agreed to per the contract YES NO Treatment Comments: COMPETENCY 9: Contributes to the team’s efforts in community education and local resource acquisition. Contributes to ongoing research of potential funding streams YES NO Treatment Comments: COMPETENCY 10: Contributes to education of peers, colleagues and judiciary in the efficacy of Drug Courts. Maintains integrity of drug court program through quality assurance YES NO Disseminates information about drug court as frequently as possible YES NO Treatment Comments: TREATMENT SERVICES SHOULD INCLUDE THE FOLLOWING (NOT ALL INCLUSIVE): The treatment providers purpose of job and core competencies is to be monitoring by the court to ensure continued qualify assurance and that the drug court requirements are being maintained with the drug court state/national requirements. In the event that a requirement is not being met, the treatment provider will be given a reasonable deadline to correct. Use of a cognitive behavioral model, to include interventions designed to address criminal thinking patterns responsive to ethnicity, gender, age, and other characteristics of the participant YES NO Consistent use of techniques to accommodate and address participant stages of change such as motivational interviewing and motivational enhancement therapy should be employed to reduce participant defensiveness, foster engagement and improve retention YES NO Provide options for family treatment to address patterns of family interaction that increase the risk of re- offending, to develop family understanding of substance use disorders and recovery, and to create an improved family support system YES NO Referral of family members to appropriate community resources to address other identified service needs YES NO Incorporation of parenting and child custody issues and the needs of children in the participant’s family into the treatment plan and addressing them through the effective use of community resources YES NO Attend regular clinical/treatment staff meetings to review treatment goals, progress, and other clinical issues with staff YES NO Prompt and systemic reporting to the program coordinator of participant’s behavior; progress in treatment, compliance with treatment court program requirements, and any other relevant information YES NO Discuss program phases, guidelines, and expectations to new participant YES NO Treatment Comments: Issues Found: Drug Court Coordinator Signature Date Treatment Provider Signature Date Date to be Corrected By: _ Request for Proposal Request for Proposals will be received at this office until Friday, October 13, 2017 @ 11:00 a.m. for furnishing: RFP Item # 17-262 Drug Court Treatment Services for the Augusta, GA – Superior Court RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 29, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 7, 14, 21, 28, 2017 Metro Courier September 13, 2017 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Fee Proposal Compliance Review Creating Hope and Needed Care for Everyone, Inc. dba Chance 3540 Wheeler Road Ste 508/515/516 Augusta, GA 30909 Yes 888071 Yes Yes Yes Yes Yes Non- Compliant Family Counseling Center of the CSRA 3711 Executive Center Drive Martinez, GA 30907 Yes 733390 Yes Yes Yes Yes Yes A Bell's Counseling 1824 Wylds Rd., Suite B2 Augusta, GA 30909 Yes 1238484 Yes Yes Yes Yes Yes RFP# 17-262 Drug Court Treatment Services for the Augusta, GA – Superior Court RFP Due: Friday, October 13, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar):70 Pre Proposal Telephone Conference Attendees: NA Total packages submitted: 3 Total Noncompliant: 1 The following vendor have been deemed non-compliant for failing to submit the completed required forms and meet the good faith efforts: Creating Hope and Needed Care for Everyone, Inc. dba Chance Page 1 of 1 Family Counseling Center of the CSRA 3711 Executive Center Drive Martinez, GA 30907 A Bell's Counseling 1824 Wylds Rd., Suite B2 Augusta, GA 30909 Creating Hope and Needed Care for Everyone, Inc. dba Chance 3540 Wheeler Road Ste 508/515/516 Augusta, GA 30909 Family Counseling Center of the CSRA 3711 Executive Center Drive Martinez, GA 30907 A Bell's Counseling 1824 Wylds Rd., Suite B2 Augusta, GA 30909 Creating Hope and Needed Care for Everyone, Inc. dba Chance 3540 Wheeler Road Ste 508/515/516 Augusta, GA 30909 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS FAIL PASS PASS PASS 2. Qualifications & Experience (0-5)20 5 5 100 100 0 3. Organization & Approach (0-5)15 5 3.5 75 52.5 0 4. Scope of Services • Company Background • Relevant Work • Litigation (0-5)15 5 3 75 45 0 5. Financial Information (0-5)10 5 4.5 50 45 0 Within Richmond County 5 10 5 0 50 0 Within CSRA 4 6 5 30 0 0 Within Georgia 3 4 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 2 2 0 0 0  All Others 1 1 0 0 0 7. References (0-5)5 5 5 25 25 0 30 21 0 355 317.5 0 8. Presentation by Team (0-5)10 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 Lowest Fees 5 10 5 50 0 0 Second 4 6 5 0 30 0 Third 3 4 0 0 0 Forth 2 2 0 0 0 Fifth 1 1 0 0 0 Total Phase 2 5 5 0 50 30 0 405 347.5 0 Procurement Department Completion Date: 11/3/17 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Total Cumulative Score (Maximum point is 550) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Evaluation Sheet for RFP# 17-262 Drug Court Treatment Services for the Augusta, GA – Superior Court Evaluation Meeting: Friday, November 3, 2017 @ 11:00 a.m. Vendors Phase 2 (Option - Numbers 8-9) Procurement DepartmentRepresentative:______Nancy Williams_______________________________________ Evaluator: Cumulative Date: 11/3/17 Total (Total Possible Score 750) Ranking of 0-5 (Enter a number value between 0 and 5) 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Weighted Scores Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 Scale 0 (Low) to 5 (High) Public Safety Committee Meeting 12/12/2017 1:15 PM Motion to approve recommended service provider from RFP 17-262 for the Augusta Judicial Circuit Adult Felony Drug Court program Department:Superior Court Presenter:Shaun Brooks (Court Administrator) or Elaina Ashley (Acct. Courts Coordinator) Caption:Motion to approve recommended service provider from RFP 17- 262 for the Augusta Judicial Circuit Adult Felony Drug Court program. Background:RFP 17-262 seeks a qualified treatment service provider for counseling, case management, and drug testing of felony Drug Court participants. The evaluation committee recommends Family Counseling Center of the CSRA, Inc. as the service provider beginning February 1, 2018 Analysis: Financial Impact:Annual cost of treatment services (under attached contract): $204,000 Drug Court treatment services are paid mostly from state grant funds (90%), with the remaining 10% match coming from Drug Court participant fees, as well as the salary of our Accountability Courts Coordinator. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: Adult Felony Drug Court grant account: 220022635 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 12/12/2017 1:15 PM Update on Old Joint Law Enforcement Center Department:Administrator's Office Presenter:Administrator Jackson Caption:Update on Old Augusta Richmond County Joint Law Enforcement Center (401 Walton Way). Background:On June 12, 2017, the Deputy Administrator presented a briefing to the Commission in a Legal Meeting, addressing the history and current assessment of the facility located at 401 Walton Way. During the briefing, the Deputy Administrator referenced a 2004 study conducted by Cranston Engineering, Inc. documenting the 17 different types of mold spores and the overall potential health risks to allergy respiratory sufferers. In 2010, the Commission decided to expand the Webster Detention Center in order to relocate jail personnel and inmates from 401 Walton Way and to erect a new headquarters for Sheriff Administration on Walton Way and 4th Street. SPLOST VII was approved by the voters and provided $1,500,000.000 for demolishing the facility located at 401 Walton Way for some other productive use. (Please see Exhibit III) Analysis:The Commission was made aware of current Juvenile Justice facilities not being adequate in serving the system needs. In consideration for repurposing the Old Joint Law Enforcement Center for a possible facility for Juvenile Court, holding cells, vocational training, and other related functions, a request was made by The Honorable Carl Brown and other supporters. The following options need to be decided by the Commission: 1. Fund the feasible repair of said facility by the following: Per Cranston Engineering, Inc. Proposals, please see Exhibit I, II A. Spend $23,600.00 to determine if the facility or parts thereof can be re- used to meet the needs of the local Juvenile Justice System and Court (Exhibit I); and/or (If the answer to Part A is favorable, then fund Part B) B. Spend $68,200.00 to determine the scope of renovation needed for the facility repairs. Total expense for A and B is $91,800.00 to conduct full review/study on facility usage for purposes of utilizing it for the local Juvenile Justice System and Court (Exhibit II). 2. Proceed with plans to demolish and form a study committee to look for other facility locations for Juvenile Court. The committee’s review would include developing a program for a “teen” court, training and vocational opportunities for juveniles, and an evaluation of space needed. Financial Impact:Fund partial study for $23,600.00 to determine the facility or parts of the facility for use by the local Juvenile Justice System and Court. If Part A is favorable, Fund Part B for $68,200.00 to determine the scope of renovation needed for the facility repairs. Total funding for Option 1 is $91,800.00. Alternatives:• Approve Option 1. • Approve Option 2. Recommendation:For Commission Consideration. Funds are Available in the Following Accounts: SPLOST VII $1,500,000.00 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission