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Home My WebLink About2017-10-10 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 9/26/2017 ATTENDANCE: Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve a request from the Richmond County Sheriff's Office funding in the amount of $39,303.85 to satisfy the remaining balance owed to New World (Tyler Technologies). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Andrew Jefferson Commissioner Grady Smith Passes 2. Motion to approve a grant from Maddie's Fund in the amount of $5000.00 to support public education efforts to advance animal lifesaving and reduce euthanasia. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Andrew Jefferson Commissioner Grady Smith Passes 3. Motion to approve the minutes of the Public Safety Committee held on September 12, 2017. Item Action: Approved Motions Motion Motion Text Made By Seconded By Motion www.augustaga.gov Type Result Approve Motion to approve. Commissioner Andrew Jefferson Commissioner Grady Smith Passes 4. Report from Chief James regarding a comprehensive AAR update concerning Hurricane Irma efforts. (Requested by Commissioner Sias) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information.Passes Public Safety Committee Meeting 9/26/2017 1:05 PM Attendance 9/26/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 9/26/2017 1:05 PM Allocate funding ($39,303.85) to pay Tyler Technologies Invoice Department:Motion to approve Tyler Technologies Inc. Invoice Presenter:Sheriff's Office Representative Caption:Motion to approve a request from the Richmond County Sheriff's Office funding in the amount of $39,303.85 to satisfy the remaining balance owed to New World (Tyler Technologies). Background:Per the contract, there are 4 payments of $155,000 (for a total of $620,000) and an additional $60,000 to cover 40 trips to Augusta by New World personnel. This means that there was a total of $680,000 allocated for the project. PO P214895 was created for $680,000. According to the PO report, three of the milestones have been paid, so there is one that is outstanding for $155,000, for which they are currently demanding payment. The problem is in the estimated travel. Back in 2012 when we signed the agreement, New World estimated that there would be $60,000 of travel and expenses. According to my calculations of the invoices that are NOT part of the milestones. According to the Letter of Understanding, item #4 we still owe the final milestone payment of $155,000.00. This was an outstanding invoice due to issues with the software and service; however, we have agreed that New World (Tyler Technologies) should be paid the balance owed. The balance left on the PO P214895 is $115,696.15. Therefore, difference is the amount that we are requesting $39,303.85 to satisfy to invoice {$155,000.00}. Analysis:RCSO will use funding in the amount of $39,303.85 to pay the difference in the balance owed to Tyler Technologies Financial Impact:Funding for this project was provided from SPLOST Funds Alternatives:none Recommendation:To use funding out the SPLOST Funds to pay the remaining balance. Funds are Available in the Following Accounts: Funding is available GL:328031130.5424220 SPLOST Funds REVIEWED AND APPROVED BY: Bcforc a Dcperlmenl/rgeocy mry rpply tor thc grr[Uswsrd on bchrtfof Augustr Ricbmond County, they must firrl obtiin rpprovsl signslurc from thc Admirirlrsior sod lhe FinsIce Director. Thc Administrsror will obhin informalioo on the grsrl progr8m rrdrcquircmenls from lhc fundiog agcncy a[d rcvicw thcsc for fessibility to dctermine if this grent/rward will bcnclit Augurta Richmord Couoay. The Finrncc Dircclor will rcvicw lhc funditrg requiremerlt to determilc if the grtrt will lit within our budgel slructurc and fitranciol gools. Propossl Project No. Project Titlc Graot for Digital Billboard slot 8t int€rsection of Washiogton Rd and Al€xander Dr. AAS will have live feed and can post a le8st one adoptablc animal per day on the billboard. No Cash Matching Funding EEO rcquired (YN); No EEO Depa(menr Notified: No Slarl Drae: 0l/Oll2olE Submia Dalc: O8/2A2O\7 Tolrl Eudgctcd Amour,: 5,000.00 AUGUSTA, GEORGIA New Grant ProposaUApplication Erd Drle: l?3ll2llE Deprrlmert 038 Tohl Funding Agency: MECEIVED ADMINISTRATOR'S OFFICE AUG 2 2 20fi AUGUSTA.RICHMONO COUNTY AnimalServices Crsh Mrach? N 5,6q9.66 Totrl Crrh Mrtch 0.00 Flow Thru lDr Sporsor: CM003O Maddies'Fund SponsorType: pyT Privsre Entity Purposc: 23 Animal Senice Conlacts Typc lDI cutooz Nsmc Bcnnett, Sonia Phone (706)E2l- | 366 Approvals Drlc 0ED2t20l? Dcpt. Slgrsrurc: Grsnt Coordinator Signsture! O,.r/../OlcQ'rvoe FA Bv S BROADY L) I haye reviewed the Grant application and cncloscd materials and: o./ird th.. gonttr*ard to be feasible to rhe needs ofAugusta Richmond Counry o D€ny the requesl €aat7 Date 2.) ,lJave reviewed the Cranr application and enclosed malerials and: / Approve the Depanmenr Agenc) lo move forward with rhe application the request nislralor fornr rrill {lso be lo pro\ ide (hc erterttal auditors ri ith irformation on all grants for rompliance andrequiremeols as required b! the State and Federrl Govcrtlmcnl. Finance Direclor Rcpoa: GM1000 PROPOSAL - GM 1000: Granrs Managemer l (lrrr.nl Tih.: l4:()5 l4 MAD D I E'S' I N N-g.VATION GRANTS Moddie's Fundo is offering $5oo,ooo in gronl funding for shellers ond rescues lo implemenl lifesoving progroms in lheir orgonizolions! From August 21 - 28,2017, Moddie's Fund is occepting lnnovotion Gront opplicotions from U.S. bosed 5olc3 or governrnenl onimol welfore orgonizolions focused on dogs ond/or cols. Moddie's Fund is offering up lo $5,000lo implemenl o new progrom ot your orgonizolion thol will odvonce lifesoving. Before filling oul this opplicolion, pleose be sure lo review the complele qront requiremenls for lhis progrom. Pleose provide lhe following informolion: i. Orgonizolion lnformolion o. Nome of Orgonizotion: Augusta Animal Services b. lleod of Orgonizoiion: i. Nome: Sharon Broady ii. I ille: Direclor iii. Phone: 706-790-6836 iv. Inroil: sbroady@augustaga.gov c. Orgonizolion Acldress: i Street: 4164 Mack Lane ii. Cily, Slole, Zip: Augusta, Ga.30906 d. Orgonizolion Websiie: www.augustaga.gov e EIN Number: 58 -2204214 For queslions lf - lj, pleose refer lo our glont [qqgirepe,nls webpoge for more informotion. f Pleqse provide lhe web link'lo where you are publicly shoring your onnuol onimol slolislics cn your websile (on lhe some poge os your li{esoving percenloge - see rg below). www.http ://dashboard.aug.auguslaga. gov Maddie'sIund 6150 Sloneridge ldoll Rood, Suile 125 | Pleosonlon, CA 94588 925.31o.5450 | innovoiion@moddieslund.org I ModdiesFund.org tl MADDIE,S. IN N 9 vaTIoN GRANTS g Pleose provide ihe web link to where you ore publicly shoring your lifesoving percenloge, including how il wos colculoled, on your websile (on lhe sqme poge os your onnuol onimol slotistics - see ll obove). see 1f above h. My orgonizolion is on ociive porticipont in Sheller Animols Cor.rni. @v". INo, pleose exploin: i. My orgonizolion is on oclive porticiponl in the Million Cot Chollenqe. ElY., INo, pleose explo irr; j My orgonizolion is currenl on oll gront reporling requiremenls for ony previous Moddie's Fund gronls. (Pleose conlocl Moddie's Fund o, 925.310.5450 iI you hove queslions oboui this.) Elv.. INo, pleose exploin: !Not Applicoble (we've never received o groni from Moddie's Fund) 2. Orgonizolion Denrogrophics: o. Which best describes your orgonizolion? @ Municlpol onimol services l--llnimot sheller/rescue with o governmenl controcl (i.e., onimol control or housing services) !Snrlt.r. wilhoul o government conlroct (physicol focilily) !Rescue withoul o governmenl conlroci (solely foster-bosed) ! C o llege/U n ive rs ity !Non- Pro{it Spoy/Neuler Clinic ! llon-erolit Veterinory Clinic l--l oln", (plec: se spe,cify): 6150 Sioncr,dgc N4oll Rood, Suiie i25 I pleqsonion, CA 9458S 925.3t0.5450 | innovorion@mqddiesfund.org I ModdiesFund.org P.2 MAD DI E'S' I N N-g-VATION GRANTS b. Approximotely how mony dogs ond/or cols does your orgonizolion hondle onnuolly? Dogs: 1,000 to 4,999 Cols: 1,000 lo 4,999 3. Applicotion Submitled by Conlocl lnfo: n So-" os Heod of Orgonizotion (skip to #a) [lDitt.r"nt Contoct cryslal Eskola Assislant Director Nome: Title: Phone: E rrroil: 706-726-6742 ceskola@aug ustaga.gov 4. Hove you, or onyone in i.otrr orgonizoiion, ollended or been occepted'lo o Moddie'sc Apprenticeship Progronr? !V.. Which one? 5. Et" flldorr't know Did you, or someone in your orgonizolion, otlend the Best Friends Nolionol Conference in Allontic Cily, NJ fluly'13 - 15, 20171? [| v.' fl *" How ntuch funding ore you requesling lo implemenl lhis progrom? $5000 Approximotely how mony odditionol lives will be soved os q restrll o{ this progronr? (Pleose enler o number in the spoce below. lf you ore unsure of lhe exocl number, give us your best eslimole. lf you need ossislonce in colculolirrg this nunrber, pleose conlocl the Moddie's Fund Grorrls Teom ol 92s.31O.545O.) 365: Our goal is al least one per day. bul wilh aclive feed cotrld be more as display can be changed remotely 7. Ivladdie's Fund til5O Stonerrcjge Moll Rood, Suire. 125 I Pleasonlon, CA 94588 925.31O.5450 | innovolion@moddies{und.org I ModdiesFund.org P3 MADDIE,S'INN g vaTIoN GRANTS 8. Lifesoving progrom you're opprying ro implemenr (you must select one oJ rhe berow coregories oryour opplicotion will not be occepted): lnnovative Marketing and PR 9. Wlrot ore you lrying lo ochieve ond in whot limefrome? company has stated lhey would allow_us to contaract fo; a aloGGEme location at a greafly.. This slot would be displayed 18,ooo a month. The bittboard is tocated at an iirer.""iion it'"t "-o'n"'iiil"iiest in Augusla. digital billboard feed would leature aqgplable pets. AAS will be given direct reed for the stot and can change lherre out mulliple times a day. The Maddie's Fund logo and Facebook icon would be a part of the temptate iir ttreand would be shown al all times. Displaying lha Faceboook icon wittalso in"r""si it e ,rf"ciriiri-.irii".tsocial media. are seeking this granl in an effo( loincrease our adoplion rale and decrease our negalive outcome rate. Inded the Best Friends Nalional conference - your wish is Granled: How lo Find and-Manage oranr iunassion; Kelly cram€r was one of lhe presenters. I have been waiting ,or this opporlunity to ap[ly ioi ttri" lrant anohope thal we will be selected lo receive lhe granl. we believe thi-s is a trem'ehoous 6pporiLinity io tina'tromes toxve rne granr. we DetEve thts ls a lremendous opporlunity to find homes forpets. Al least 365 adoptabte pets will be featured on the biflboard - al least one each day ot tnl yeir. 10. How will you meosure or evoluole your success? 6l5O Stoneridge Moll Rooci, Suite t25 | pleosqnlon, CA 94506 925.310.5450 I innovolion@moddiesrund.org I ModdiesFund.org E will measure success by comparing adoplion tigur;afrom the previous year: P4 lf your opplicotion is opproved, you ogree lo complete o survey 6 months ofler funding on howgronl funds were spenl ond lhe resuhs of implenrenling lhe selected lifesoving progrom. Gronl recipienls will be osked lo honor Moddie, the little dog who inspired o movemenl, throughlheir sociol medio ond donor recognilion oboul this gront on their *"b.it", donor woll, onnuolreporl, newsletler or olher promolionol moleriols or morkeling communicolions, os oppropriole. Pleose submit lhis compleled opplicolion form to innovotion@moddiesfund.org belweenAugusl 21 - 28,2017. lncomplete opplicorions will not be occepted. Maddie's Fund tj150 Sloner idge i\,/r<rll Rood, Suilo 125 | pleosonlon, CA 94SBg 9?5.310.5450 I innovotion@moddiesfund.org I ModdiesFund.org P.5 MADDI E'S' I N N-EVATION GRANTS Public Safety Committee Meeting 9/26/2017 1:05 PM Animal Services Grant Department:Animal Services Presenter:Crystal Eskola Caption:Motion to approve a grant from Maddie's Fund in the amount of $5000.00 to support public education efforts to advance animal lifesaving and reduce euthanasia. Background:Maddie's Fund is offering $5000.00 in grant funding for shelters and rescues to implement innovative programs for marketing and public relations. Analysis:The digital billboard located on Washington Road at the Kroger Shopping Center entrance - one of the busiest corridors in Augusta - will only be utilized to display animals ready for adoption - photos will be displayed 18,000 times a month. Financial Impact:No cost to the City of Augusta Alternatives:Approve motion or deny motion Recommendation:Approve request Funds are Available in the Following Accounts: In fund 220 if the award is recevied. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting Commission Chamber - 9ll2l20l7 ATTENDANCE: Present: Hons. D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on August Item29,2017. Action: Approved Motions Motion Type Approve Made By Seconded By Commissioner Commissioner Sammie Sias Andrew Jefferson www.auqustaga.qov Motion Text Motion to approve. Motion Passes 4-0. Motion Result Passes Public Safety Committee Meeting 9/26/2017 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on September 12, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 9/26/2017 1:05 PM Update on Hurricane Efforts Department:Clerk of Commission Presenter: Caption:Report from Chief James regarding a comprehensive AAR update concerning Hurricane Irma efforts. (Requested by Commissioner Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: