HomeMy WebLinkAbout2017-08-29 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 8/29/2017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Smith,
Vice Chairman; Jefferson and Sias, members.
PUBLIC SAFETY
1. Approve Contract with Microsoft for the Microsoft Enterprise Agreement. Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
2. Approve Professional Services Contract with True North Consulting Group in
the amount of $46,000 for phase 2 of the Marshal’s Operation Center project.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Grady Smith Passes
3. Discuss the construction of a securely confined/enclosed/management spaces for
goats used to maintain the city's retention ponds. (Requested by Commissioner
Marion Williams)
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information and to bring
back a report in 30 days
for what resources and
funding are needed to
maintain the goat
program.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commissioner
Andrew
Jefferson
Passes
4. Motion to approve the minutes of the Public Safety Committee held on August
8, 2017.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Andrew Jefferson
Commissioner
Grady Smith Passes
Public Safety Committee Meeting
8/29/2017 1:05 PM
Attendance 8/29/17
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014) Page 1 of 2
Program Signature Form
MBA/MBSA number
Agreement number 01E73444
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires
the associated active number be indicated here, or listed below as new.
For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
Enterprise Enrollment X20-10634
<Choose Enrollment/Registration> Document Number or Code
<Choose Enrollment/Registration> Document Number or Code
<Choose Enrollment/Registration> Document Number or Code
<Choose Enrollment/Registration> Document Number or Code
Product Selection Form 0637276.004 (New)
Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Customer
Name of Entity (must be legal entity name)* Augusta Richmond County
Signature*
Printed First and Last Name* Kevin Luce
Printed Title
Signature Date*
Tax ID
* indicates required field
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014) Page 2 of 2
Microsoft Affiliate
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)
Agreement Effective Date
(may be different than Microsoft’s signature date)
Optional 2nd Customer signature or Outsourcer signature (if applicable)
Customer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
Outsourcer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires physical media, additional contacts, or is reporting multiple previous Enrollments,
include the appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6100 Neil Road, Suite 210
Reno, Nevada 89511-1137
USA
Bryan Schulte
bryan_schulte@dell.com
Customer Name: Augusta Richmond County
Dell Customer
Number: DCN: 316354
NEW EA#: TBD renewing EA Agr@#7156449 EA expires 2017‐07‐31
Quote Date:7/28/2017
Quote expires 7/31/2017
Mfg Part Number Part Number Description Quantity Unit Price Ext. Price
9GS‐00135 CISSteDCCore ALNG SA MVL 2Lic CoreLic 254 $168.37 annual $42,765.78
9GA‐00313 CISSteStdCore ALNG SA MVL 2Lic CoreLic 168 $34.71 annual $5,830.89
076‐01912 Prjct ALNG SA MVL 17 $108.18 annual $1,839.14
H30‐00238 PrjctPro ALNG SA MVL w1PrjctSvrCAL 1 $180.31 annual $180.31
359‐00961 SQLCAL ALNG SA MVL UsrCAL 200 $34.58 annual $6,916.92
7JQ‐00343 SQLSvrEntCore ALNG SA MVL 2Lic CoreLic 4 $2,277.17 annual $9,108.68
228‐04433 SQLSvrStd ALNG SA MVL 21 $148.55 annual $3,119.63
7NQ‐00292 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 70 $593.85 annual $41,569.23
D87‐01159 VisioPro ALNG SA MVL 47 $92.55 annual $4,350.03
D86‐01253 VisioStd ALNG SA MVL 1 $47.88 annual $47.88
MX3‐00117 VSEntSubMSDN ALNG SA MVL 4 $1,086.03 annual $4,344.12
AAA‐10726 SPE E3 FromSA ShrdSvr ALNG SubsVL MVL PerUsr 1865 $277.17 Monthly Subscriptions‐VolumeLicense $516,922.05
7R6‐00001 O365GovE1fromSA ShrdSvr ALNG SubsVL MVL PerUsr 350 $59.08 Monthly Subscriptions‐VolumeLicense $20,678.00
AAA‐12416 CCALBrdgO365FSA Alng MonthlySub Per User 350 $16.00 Monthly Subscriptions‐VolumeLicense $5,600.00
Total Year 1 Payment FINAL $663,272.66
Total Year 2 Payment FINAL $663,272.66
Total Year 3 Payment FINAL $663,272.66
TOTAL FOR 3 YEARS $1,989,817.99
01E73444 ( GA Master EA)
Dell offers this quote for the first of three annual payments
This quote will expire within the month of issuance; upon expiration of this quote, the quoted prices may no longer be valid.
Quote prepared by: Bryan Schulte
Notes:
Quote prepared by: Chris A Johnson
Enterprise Agreement
**Customer must complete all required Microsoft enrollment documentation. The EA cannot be executed
(processed at Microsoft) until both the complete documents and PO are received for the first annual payment.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 1 of 10
Document X20-10634
Enterprise Enrollment State and Local
Enterprise Enrollment number
(Microsoft to complete) Framework ID
(if applicable)
Previous Enrollment number
(Reseller to complete) 7156449
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online
Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form,
and other forms that may be required, and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment,
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensing/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
“Additional Product” means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
“Community” means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 2 of 10
Document X20-10634
Membership in the Community is ultimately at Microsoft’s discretion, which may vary by Government
Community Cloud Service.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
“Expiration Date” means the date upon which the Enrollment expires.
“Federal Agency” means a bureau, office, agency, department or other entity of the United States
Government.
“Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
“Government Community Cloud Services” means Microsoft Online Services that are provisioned in
Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
“Industry Device” (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) (“Industry Program”). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
“Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
“Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access
a virtual desktop infrastructure (“VDI”). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
“Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
“Reseller” means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre- and post-transaction assistance related to this agreement;
“Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 3 of 10
Document X20-10634
"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer’s state and
located within Customer’s state’s jurisdiction and geographic boundaries.
“Tribal Entity” means a federally-recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
“Use Rights” means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product. The Use Rights for Software are published by Microsoft in the Product Terms. The Use Rights for
Online Services are published in the Online Services Terms.
“Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate’s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate’s use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term “price” refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 4 of 10
Document X20-10634
(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true-up in the
Product Terms or (2) included as part of other Licenses.
g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true-up order, or the prior
anniversary date and submit a true-up order that accounts for any increase.
(iii) Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true-up order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retroactively to the month in which they were
ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services that are not a part of an Enterprise-wide purchase,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(v) Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate’s authorized
representative.
(vi) True-up order period. The true-up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third-
year true-up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 5 of 10
Document X20-10634
may submit true-up orders more often to account for increases in Product usage, but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii) Late true-up order. If the true-up order or update statement is not received when due,
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled “Adding new Products not
previously ordered,” then for additional step-up Licenses, by following the true-up order
process.
i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.
j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for all
Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate’s prices for each Product or Service will be established by its
Reseller. Except for Online Services designated in the Product Terms as being exempt from
fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level,
Microsoft’s prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term. Microsoft’s prices to Resellers are reestablished
at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Enrolled Affiliate may pay upfront or elect to spread its payments over the
applicable Enrollment term. If an upfront payment is elected, Microsoft will invoice Enrolled Affiliate’s
Reseller in full upon acceptance of this Enrollment. If spread payments are elected, unless indicated
otherwise, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual installments. The first
installment will be invoiced upon Microsoft’s acceptance of this Enrollment and remaining installments will
be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon
acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and
upfront for all other Licenses.
5. End of Enrollment term and termination.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
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Document X20-10634
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or by signing a new
Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month-to-month (“Extended Term”) for up to one year, unless designated
in the Product Terms to continue until cancelled, is available. During the Extended
Term, Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee. If Enrolled Affiliate wants an
Extended Term, Enrolled Affiliate must submit a request to Microsoft at least 30 days
prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first year of the
Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service. Cancellation will be effective at the end of the month following
30 days after Microsoft has received or issued the notice.
(iii) Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
“Termination for cause” section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the “Early
Termination” Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 7 of 10
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prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non-Government Community Cloud Services also apply
to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States.
(ii) Additional European Terms, as set forth in the Use Rights, will not apply.
(iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 8 of 10
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Enrollment Details
1. Enrolled Affiliate’s Enterprise.
a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s
Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of
Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities.
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the
Enterprise to include the largest number of Affiliates:
Enrolled Affiliate only
Enrolled Affiliate and all Affiliates
Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):
Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded:
b. Please indicate whether the Enrolled Affiliate’s Enterprise will include all new Affiliates acquired
after the start of this Enrollment: Include future Affiliates
2. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
https://www.microsoft.com/licensing/servicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others. The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)* Augusta Richmond County
Contact name* First Kevin Last Luce
Contact email address* Luce@augustaga.gov
Street address* 530 Greene St. Annex 101
City* Augusta
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 9 of 10
Document X20-10634
State/Province* GA
Postal code* 30901-4480
(For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx)
Country* USA
Phone* 706-821-1603
Tax ID
* indicates required fields
b. Notices contact and Online Administrator. This contact (1) receives the contractual notices,
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping-up prior to a true-up order.
Same as primary contact (default if no information is provided below, even if the box is not
checked).
Contact name* First Last
Contact email address*
Street address*
City*
State/Province*
Postal code* -
(For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx)
Country*
Phone*
Language preference. Choose the language for notices. English
This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
* indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true-up order.
Same as notices contact and Online Administrator (default if no information is provided
below, even if box is not checked)
Contact name*: First Last
Contact email address*
Phone*
This contact is from a third party organization (not the entity). Warning: This contact
receives personally identifiable information of the entity.
* indicates required fields
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* Dell Inc.
Street address (PO boxes will not be accepted)* One Dell Way
City* Round Rock
State/Province* TX
Postal code* 78682
Country* USA
Contact name* Government Contract Admin
Phone* 847-465-3700
Contact email address* US_MS_VL_Admin@Dell.com
* indicates required fields
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 10 of 10
Document X20-10634
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature*
Printed name*
Printed title*
Date*
* indicates required fields
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager (CSM) contact
3. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? Yes, No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
Public Safety Committee Meeting
8/29/2017 1:05 PM
Approve Contract with Microsoft for the Microsoft Enterprise Agreement
Department:Information Technology
Presenter:Tameka Allen
Caption:Approve Contract with Microsoft for the Microsoft Enterprise
Agreement.
Background:The Information Technology Department (IT) has utilized the
Microsoft Enterprise Agreement (EA) since 2005. The Microsoft
Enterprise Agreement provides the City with licensing rights to
install Microsoft products on City equipment and enables the IT
Department to proactively plan for upgrades at the enterprise
level. Since 2005, the City has entered into individual three year
Enterprise Agreements to provide software upgrades and support
enterprise-wide instead of managing individual software licenses.
The current proposed agreement is split into three (3) annual
payments of $663,272.66. There is a onetime True-Up cost each
year for additional desktop and server software needed. Microsoft
software is critical to the organization as it is used on the majority
of computers and servers for the government’s daily operations.
The EA covers the following items: Office Product Licenses,
Datacenter Server Licenses, Exchange (Email) Server, Sharepoint
Server, SQL Server, Phone and web support from Microsoft,
along with other cost saving added benefits to the City. The
contract used for this agreement is Georgia statewide contract
“Statewide Contracts for Software and Ancillary Services”
number 99999-SPD-SPD0000060. Procuring information
technology products and services through Georgia State Contracts
saves the city time and money as all products offered have been
subjected to a competitive bid process with vendors offering
substantial discount to all participating entities.
Analysis:Software is usually licensed per computing device and is not
upgradeable or transferable. The Enterprise Agreement allows IT
the flexibility to upgrade to the latest version of Microsoft
software without having to purchase new and individual licenses.
It also allows the transfer of a license to a new computer if
replaced or upgraded, which alleviates the need to track
individually licensing. The EA provides a simple, most cost
effective mechanism for IT staff to focus on maintaining and
applying upgrades on City resources and meeting compliancy
requirements.
Financial Impact:The cost of the agreement is divided between General Fund
Departments and Enterprise Fund Departments. Yearly cost
$663,272.66 for three years. In addition, any True-Up costs.
Alternatives:N/A
Recommendation:Approve Contract with Microsoft for the Microsoft Enterprise
Agreement
Funds are Available
in the Following
Accounts:
This is a state contract purchase and funding will come from the
following: Enterprise Funds (As needed) Information Technology
(101015410) (5223110) & (5238110)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
X
Department Head Signatur
Approval Authority:
Administrator Approval .
COMMENTS: ":"") ryTtfreS
Date: 717 •°/ 2
Date:
d
a AP/I
Date: 0 (
GEORGIA
Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and
Contract Awards, § 1-10-56 SOLE SOURCE PROCUREMENT
Vendor: True North Consulting Group E-Verify Number: 832610
Commodity: Consulting Services
Estimated annual expenditure for the above commodity or service: 46,000.00
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete
justification and support documentation as directed in initialed entry. (More than one entry will apply to most
sole source products/services requested).
1. SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER,
THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written
certification that no regional distributors exist. Item no. 4 also must be completed.)
2. SOLE SOURCE REQUEST IS FOR ONLY THE AUGUSTA GEORGIA AREA
DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the
manufacturer's — not the distributor's — written certification that identifies all regional
distributors. Item no. 4 also must be completed.)
3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF
ANOTHER MANUFACTURER. (Explain in separate memorandum.)
pS.CEIVE8,
ADMINISTRATOR'S
OFFICE
AUG 0 2 2017
4. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED
NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach
memorandum with details of specialized function or application.)
5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION
FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier
of the service or material described in this sole source justification be authorized as a sole source for the service
or material.
Name: Ramone Lamkin Department . Marshal's Office Date:
Rev. 09/10/12
Sincerely,
17 AUG 9 410:04
Marshal's Office of Richmond County
RAMONE LAMKIN
MARSHAL
(706) 821-2517
www.richmondcomarshal.com 535 TELFAIR STREET, SUITE 720
AUGUSTA, GEORGIA 30901
(706) 821-2368
FAX: (706) 821-2557
July 31, 2017
Ms. Geri Sams
Procurement Director
535 Telfair Street, Suite 605
Augusta, Georgia 30901
Dear Ms. Sams,
The Marshal's Office is ready to begin phase II of the City-Wide Security Upgrades and in the
best interest of Augusta Richmond County; we request procurement to approve the attainment of True
North Consulting Group for this project. They are the firm that designed and implemented phase I of
the security plan, therefore, they can provide the professional services related to the technology and
system designs required to carry over into phase II. It is our petition to have True North provide
security upgrades throughout the city for, but not limited to, Judicial Center, Fleet Management,
Augusta Public Library Headquarters, Landfill, and the Municipal Building.
Your assistance in this matter would be greatly appreciated.
Ramone Lark/ in,
Marshal
City of Augusta, Georgia
Proposal for Consulting Services
for
Phase 11 City-Wide Security Upgrades
June 26, 2017
Prepared by:
Tony Chojnowski
Desiree Crawford
A.
trueNORTH
consulting group
True North Consulting Group
512.451.5445
www.tncg.com
Phase 11 City-Wide Security Upgrades Technology Consulting Services
Introduction
The City of Augusta has requested that True North Consulting Group (the Consultant) provide a
security design and consulting proposal forthe Phase ll..-- City Wide Security Upgrades. The _
security upgrades throughout the city will include the Judicial Center, Fleet Management,
Augusta Public Library Headquarters, Landfill, and the Municipal Building. The Consultant has not
included fees for the security upgrades at the Utilities/AED - Water/Sewer and Transit which will
be provided under a separate proposal.
A summary of work may include the following listed services (final detailed scope to be identified
during detailed schematic design process):
• Judicial Center shall include evaluation of integration of video, access control, and
security systems.
• Fleet Management shall include upgrading video management system from DVR to
Genetec, add exterior cameras for vehicle protection, build fiber connection and add
premise access control system.
• Augusta Public Library Headquarters shall include upgrading video management system
from DVR to Genetec and add premise access control system.
• Landfill shall include adding cameras and alarms through Genetec, add premise access
control system and all associated CAT 6 cabling and Cisco Switches.
• Municipal Building shall include adding cameras and premise access control system. The
Consultant shall also evaluate options for relocation of MOC to the Municipal Building
• Specifications for medical Trauma kits
• Evaluation of Mobile camera kit options for different scenarios.
• Evaluation of Threat Level Management within the Genetec solution.
• Evaluation of Video Analytics features (people counting, multiple entrances/exits,
direction, object left behind...) to be considered at County facilities.
• Evaluation of Mass notification options
• Review of current Cisco Network configurations for existing and new security facility
networks to ensure best practices are being employed.
The Consultant's proposed services include system design to meet established City of Augusta
standards, review of architectural documents, a schematic design narrative outlining system
functionality requirements, preliminary cost estimates, preparation of detail design drawings, and
specifications (Division 27 00 00) for the Contractor procurement process. The Consultant will
also assist the City with the City-Wide Security Upgrades pre-bid meeting, provide bid evaluation,
recommendation for award, and provide project management services. True North Consulting
Group has also included participation in required design /programming/ planning, and user group
meetings, scheduled by the Consultant to include the City.
trueNORTH consating group
Page 2 of 7
Technology Consulting Services Phase II City-Wide Security Upgrades
A. Professional Service Tasks
1. Schematic Design Phase
a. Technology Standards —The Consultant will meet with the City's leadership to review
current security and technology standards and discuss any updates to be
implemented in during this project. The Consultant will incorporate the standards
into schematic design narrative for all project sites (Judicial Center, Fleet
Management, Augusta Public Library Headquarters, Landfill, Parks & Recreation and
the Municipal Building).
b. Division of Scope — Establish or verify which elements and contract services of the
project implementation the City procures separately from this project procurement
process (if any). Based on the City's preference, the Consultant shall coordinate detail
requirements for the City furnished equipment to meet the approved program and
document the extent of scope to eliminate any duplications.
c. Security Schematic Design Narrative — Based upon meetings with the City, the
Consultant will provide a Security Schematic Design Narrative outlining systems,
project scope, and their functional requirements for approval by the City based on
goals of the project.
d. Budget Analysis — Provide magnitude cost estimate based upon the approved
security program and scope and identify those elements, which will be provided by
the City under separate funding sources or outside of the project budget.
e. Budget Approval — The Consultant will expect approval of the technology system
budget prior to proceeding with detail design drawings and specifications. The
Consultant will work with the City and cost estimator in determining any acceptable
cost reduction strategies or scope to budget modifications to meet the technology
budget.
2. Construction Document Phase
a. Technology System Specifications—The Consultant will submit an outline
specification with section titles and system descriptions based upon the approved
program. The Consultant will also provide a detailed Security General Requirements
section and a detailed proposal form, structured to encourage the most competitive
responses by grouping of technology trade contractors.
b. Technology System Drawings and Logical Diagrams — The Consultant will submit set
of project drawings, maps and or diagrams to indicate device locations, elevations,
quantities and logical system connectivity requirements.
3. Bidding and Negotiation Phase
a. Pre-Bid Meeting/Addenda — To encourage a good group of responses, the Consultant
will compile a list of qualified proposers from the TNCG vendor database as well as
from specific system manufacturer's certified lists. The Consultant will prepare for
trueliORTH consulting group
Page 3 of 7
Phase 11 City-Wide Security Upgrades Technology Consulting Services
and facilitate a pre-proposal meeting for qualified security contractors interested in
proposing on the project.
The Consultant will provide answers to questions submitted, and provide required
clarifications in the form of addenda to meet the project requirements.
b. Bid Evaluation and Recommendation for Award —The Consultant will analyze,
tabulate and carefully review proposal responses for completeness and specific
contractor requirements.
The Consultant will request any required supplementary information and provide the
City a written evaluation and recommendation for award of project scope areas.
4. Project Management Phase
The Consultant will recommend the following consulting services be provided following
the award to the successful bidder(s). The Consultant will recommend that processing of
payment applications for technology contractor(s) be contingent upon qualified field
verification by the Consultant against an approved Schedule of Values for the technology
sub-contractor's work. The Schedule of Values will include line item amounts for work
scope, materials, labor, as-built documents, submittals, testing, project manuals, training,
and all close out documentation.
A summary of the Consultant's project management services is listed below:
a. Pre-Construction Meeting — The technology pre-construction meeting will be
scheduled under the direction of the Consultant or Owner. The Consultant will
facilitate the meeting with the technology contractor(s). Items to be reviewed in this
meeting shall include: project schedule, submittal requirements, schedule of values,
procedures for applications for payment, and notification of work progress for
scheduled site visits.
b. Review of Schedule of Values Submittal — The Consultant will review the format and
content of the Schedule of Values submitted by the successful technology sub-
contractor(s) for inclusion of all line items related to work scope, materials, labor, as-
built documents, submittals, testing, project manuals, and all close out
documentation. Schedule of Values will be completed on an AIA G-703 continuation
sheet to the AIA G-702 Application and Certificate of Payment. The approved
Schedule of Values on the form AIA G-703 will be included with each Application for
Payment to be reviewed and verified by the Consultant.
c. Review of Project Submittals — The technology sub-contractor(s) shall provide all
required project submittals to the Consultant for review. The technology
contractor(s) shall provide submittals as a complete package in a timely fashion to
allow an adequate review period prior to commencement of the work. The
technology contractor(s) is responsible for compliance with contract documents and
shall not proceed without approved submittals.
trueliORTH
Page 4 of 7
consulting group
Phase 11 City-Wide Security Upgrades Technology Consulting Services
d. Response to Requests for Information (RFI's) — The Consultant will log and process
RFIs relating to technology work in a timely fashion, not to delay the progress of the
work.
e. Periodic Site Visits/Field Reports — The Consultant shall visit the project site at the
intervals-subsequent to the-pre-construction meeting. The Consultant will review the
work progress for compliance with the project schedule and requirements of the
contract documents, and submit a written field report to the City and Project
Manager. This proposal includes three (3) progress site observations in addition to
the final punch list detailed below.
f. Periodic Project Coordination Meetings — The Consultant will attend periodic project
coordination meetings with the Contractor and City to review device rough-in
locations, infrastructure, and provisions. Coordination meetings will coincide with site
visits listed above.
g. Review of Payment Applications Based on Site Visits — The Consultant will review
and approve Applications for Payment submitted by the technology contractors on
AIA G-702 and AIA G-703 forms, based upon the approved Schedule of Values for the
work and verification by the Consultant in the field.
h. Punch List Walk Through /Test Verification — Upon substantial completion of the
work, the Consultant will be notified and provided with testing documentation from
the technology contractor, along with closeout documents. The Consultant will then
schedule a job walk through in the presence of the sub-contractor(s) to review and
verify testing, validate as-built drawings, and review completed work for compliance
with contract documents.
I. Follow-up/Verification Walk Through — Upon notification that all punch list items
and corrections to as-built documents have been completed and/or corrected, the
Consultant will schedule a final walk-through to confirm that corrective work has
been satisfactorily completed. Should additional follow-up visits be required due to
the sub-contractor's failure to complete the work satisfactorily, the Consultant will
submit these additional visits as an additional service to be back-charged to the sub-
contractor.
Review of Close-out Documents — The Consultant will review final corrected versions
of as-built drawings, project manuals, and record submittals for compliance with the
contract documents. the Consultant will also review final Application for Payment
prior to release of retainage and final payment to the sub-contractor.
truel4ORTH
Page 5 of 7
consulting group
Phase 11 City-Wide Security Upgrades Technology Consulting Services
Professional Fees
True North Consulting Group proposes to provide professional services related to technology
systems outlined in "A. Technology Systems/Scope of Services and Deliverables", based upon a
stipulated sum fee for phases as follows:
Design — Bidding Phases
B1a-B1e Technology Schematic Design Phases
B2a-B2b Construction Document Phase
B3a-B3b Bidding and Negotiation Phase
Project Management Phases
B4a-B4j Project Management
Fee Breakdown by Project Area
At the Request of the City, TNCG has included a break out of professional fees below by Project
area.
Phase II City-Wide Security Upgrades
Design - Bidding
Twenty-Seven Thousand Six Hundred and 00/100 Dollars 27,600.00
Contract Administration
Eighteen Thousand Four Hundred and 00/100 Dollars 18,400.00
Expenses
TNCG has included expenses in the professional fee totals above up to four (4) trips. Any trips
required there after TNCG will invoice for reimbursable expenses including travel, meals and
lodging at actual expense costs (no markup). Total expenses shall not exceed 10% of the overall
professional fee total listed above.
Payment Terms
Payment for services and expenses will be invoiced on a monthly basis, based upon percentage
complete of services performed for each project area listed above. Payments are due within 30
days of invoice date. Following 30 days, unpaid balance shall accrue interest at a rate of 1% per
month from the date of the invoice.
Additional Services
Additional services outside the original scope of work will be based on the following fee structure.
The Consultant will perform such additional services only upon written authorization from the
City at either hourly rates or mutually agreed upon stipulated sum for specific services. The
Consultant's published hourly rates are as follows:
trueliORTH
consuiting group
Page 6 of 7
Phase 11 City-Wide Security Upgrades Technology Consulting Services
Consultants' Services Per Hour:
Principal / VP $185
Senior Technology Consultant $165
Technology Consultant $140
Designer $115
BIM / CAD / Revit $ 70
Administrative Support $ 50
Please indicate agreement with above scope of professional services and related professional
fees by signature below.
City of Augusta Date
• 7- z 6 -
True TVorth Consulting Group Date
truersiORTH
Page 7 of 7
corsultinggroJp
Public Safety Committee Meeting
8/29/2017 1:05 PM
Consulting Services Analyze & Design Security Systems
Department:Marshal's Office
Presenter:Marshal Ramone Lamkin
Caption:Approve Professional Services Contract with True North
Consulting Group in the amount of $46,000 for phase 2 of the
Marshal’s Operation Center project.
Background:The Richmond County Marshal’s Office currently monitors over
500 cameras from 8 different facilities. We have been
implementing a plan to provide 24/7 monitoring of existing and
new surveillance systems from the new Marshal’s Substation on
Deans Bridge Rd. The purpose of the MOC is to monitor locations
for physical security, suspicious activity and asset protection.
These systems act as force multipliers.
Analysis:This expansion of the central monitoring center would increase the
efficiencies and allow for improved standardization. True North
Consulting Group has been the consultant for Phase one of this
project as well as the integration consulting for the Municipal
Building Renovations. Their in-depth knowledge of our existing
systems is key to successfully designing phase 2.
Financial Impact:The contract with True North Consulting Group is for
Professional Design Services for Phase II City-Wide Security
Upgrades in the amount of $46,000.00.
Alternatives:No alternatives are recommended
Recommendation:The Marshal’s Office recommends a Professional Services
Contract with True North Consulting Group.
Funds are Available
in the Following
Accounts:
Funds are available in 329031130 SPLOST7 5212119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
8/29/2017 1:05 PM
Goat Enclosures
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss the construction of a securely
confined/enclosed/management spaces for goats used to maintain
the city's retention ponds. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting Commission Chamber - 81812017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Smith,
Vice Chairman; Jefferson and Sias, members.
PUBLIC SAF'ETY
1. Discuss bringing the Augusta Probation Services Department in-house. Item
(Referred from the Commission meeting August 1,20L7) Action:
Approved
Motions
Motion
Type
Delete
Motion Passes 4-0.
2. Motion to approve the minutes of the Public Safety Commiffee held on July 25, Item2017. Action:
Approved
Motions
Motion
Type
Approve
Motion Text Made By
Motion to delete this
item from the Commissioneragenda. Andrew Jefferson
Motion Text Made By
Motion toapprove. Commissioner
Motion Passes Andrew Jefferson
Seconded By
Commissioner
Grady Smith
Seconded By
Commissioner
Grady Smith
Motion
Result
Passes
Motion
Result
Passes
4_0.
3. Motion to approve the creation of a Grant-Funded, County position of "Case
Manager" for the Adult Felony Drug Court.
Motions
Item
Action:
Approved
X*:"' Morion Text Made By Seconded By Motion
r YPe ' ---- -r Result
Motion to
Approve ix5ffiu,,., ffffi,'j'Ji*" 3:#r,Jiliil.' passes
4-0.
4. Motion to _approve the creation of a grant-funded, county position of "Case Item
Manager" for the Adult Felony Mental Health and Veterans Courts. Action:
Approved
Motions
Motion r-^a:^_m-__1 rr r h Motion;----- Motion Text Made By Seconded ByrYPe - ----- -'r Result
Motion to
^ approve. Commissioner CommissionerApprove .'.I.:^--n^^^^_ ;^-_^^---,1;,-'_ ^ :"'1^'-:"';,'-' passesMotion Passes Sammie Sias Grady Smith
4_0.
5. Approve the Purchase and Implementation of Electronic Display Boards (RFP Iteml7-130A). Action:
Approved
Motions
X:'1"' Motion Text Made By seconded By Motion
I YPe -'---- -at Result
Motion to approve.
Approve Mr. Smith votes No. Commissioner Commissioner
Motion passes 3-1. Sammie Sias Dennis Williams Passes
6. Sheriff Roundtree is requesting to address the Commission regarding personnel ltemissue. Action:
Approved
Motions
X:j]"' Motion Text Made By seconded By Motion
I YPe ''-.-- -r Result
Motion to approve
a ------ --- receiving this item as commissioner commissionerApprove information. Andrew Jefferson Sammie Sias Passes
Motion Passes 4-0.
www.augustaga.gov
Public Safety Committee Meeting
8/29/2017 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on August 8, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: