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Home My WebLink About2017-07-25 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 7/25/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. PUBLIC SAFETY 1. Approve request for two (2) Victim Advocate positions and Supplemental Pay for one (1) State-Paid Assistant District Attorney (ADA). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Jefferson votes No. Motion Passes 3-1. Commissioner Sammie Sias Commissioner Grady Smith Passes 2. Approve request for three (3) Assistant District Attorney (ADA's) positions. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Jefferson votes No. Motion Passes 3-1. Commissioner Sammie Sias Commissioner Grady Smith Passes 3. Motion to accept as information the emergency purchase of replacing 24/7 dispatch chairs for the 911 Center. Item Action: Approved Motions www.augustaga.gov Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes 4. Motion to approve the minutes of the Public Safety Committee held on July 11, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes 5. Motion to approve revised FY18 State Court DUI Court grant award. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Andrew Jefferson Commissioner Sammie Sias Passes Public Safety Committee Meeting 7/25/2017 1:10 PM Attendance 7/25/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 7/25/2017 1:10 PM District Attorney's Office - Request for New Personnel via Alternate Funding Source Department:District Attorney Presenter:Natalie S. Paine Caption:Approve request for two (2) Victim Advocate positions and Supplemental Pay for one (1) State-Paid Assistant District Attorney (ADA). Background:Crime Victim Assistance Program (CVAP) funds as of March 2017 totaled $689,279.00. With minimal spending since 2011 – a total of $90,000.00 has been distributed in four disbursements to three local agencies, i.e. Child Enrichment, Rape Crisis and Safe Homes – this account has averaged collections of $121,805.00 during the past five years. In addition to providing ongoing financial support to the agencies named above, utilization of these funds does include Victim Advocate salaries and Supplemental Pay for Assistant District Attorneys. Analysis:Change the funding of two recent hires, i.e. March 2017, in the Victim Assistance Program to CVAP funding. Currently job titled, “Legal Assistant,” their title would change to “Victim Advocate." With specialized functions among our ADA staff, Supplemental Pay would be allocated to one ADA whose primary task involves victims. Financial Impact:With a Victim Advocate base salary of $32,243.00, benefits would increase this amount to $41,916.00 x 2 for a sub-total of $83,832.00 yearly. With $14,300.00 the average supplemental pay for a State-paid ADA, benefits would increase this amount to $14,334.00 yearly. The total cost would yield $98,166.00 annually. Alternatives:Not applicable given the nature of this request. Recommendation: Approve this request for these three positions to commence when feasible to do so, i.e. mid-September to early-October 2017, as well as including these positions in the District Attorney’s Office yearly budgets thereafter. Funds are Available in the Following Accounts: Based on funding currently available, as well as projected annual collections, sufficient funds exist in the CVAP for the foreseeable future. REVIEWED AND APPROVED BY: Public Safety Committee Meeting 7/25/2017 1:10 PM District Attorney's Office - Request for Personnel Department:District Attorney Presenter:Natalie S. Paine Caption:Approve request for three (3) Assistant District Attorney (ADA's) positions. Background:Two events in 2011 significantly increased court demands on the District Attorney's Office. First, on April 1st, our judge count increased from five to six, to seven on October 1st to eight on April 1, 2012. Second was the opening of the Judicial Center which increased courtrooms from two to eight. Our attorney staffing have maintained the same level, i.e. 22 ADA's, since 2012. Three additions in 2013, 2014 and 2015 are attributable to Juvenile Court, Accountability Court and Juvenile Court, respectively. In 2008, our ADA population totaled 20. Analysis:With Judge David Roper's retirement in January 2017 and his appointed successor former District Attorney Ashley Wright, his three-county caseload was redistributed among the other seven judges which increased their case counts exponentially. As a result, the two ADA's assigned to the Roper Team were reassigned to other teams; the third team member was DA Wright. Continually adding to each judge's case count is due to Judge Wright's exclusion from the assignment/rotation of criminal cases until September 2017. Court appearances have dramatically increased in the past five years. Expansion of Accountability Courts from one to three, i.e. Drug Court, Veteran's Court and Mental Health Court. With Burke County building a new courthouse and Columbia County expanding theirs, additional courtrooms are included in construction. Of 25 ADA's, 15 have less than three years of experience as a prosecutor. Financial Impact:With a base salary of $53,674.00, benefits would increase this amount to $69,134.00 x 3 for a total of $207,402.00. As circuit- wide positions, Burke and Columbia Counties are accountable for their customary percentages of 6.7% at $13,896.00 and 35.66% at $73,960.00, respectively to Richmond County's 57.64% at $119,547.00 annually. Alternatives:No alternatives realistically exist. Recommendation:Approve these three ADA positions for four months of funding in 2017 as well as their inclusion in the District Attorney's Office yearly budgets thereafter. Approval should be contingent upon participation from Burke and Columbia Counties. Funds are Available in the Following Accounts: Cost to Richmond County for the three positions after reimbursement from the other two counties in the circuit is $119,547.00. Savings of $56,583.00 will be realized from the transfer of two full-time positions which will be funded by the Crime Victim Assistance Program. The remainder has been identified in other areas of the District Attorney’s Budget and one ADA Supplemental-Pay Salary. REVIEWED AND APPROVED BY: Description Quantity Cost Per Amount Concept Seating Model 3150HR 24/7 Operator Chair 7 $1,298.00 $9,086.00 - Black Alt Leather $0.00 - Swing Arms $0.00 Concept Seating Model 3152HR 24/7 Operator Chair 7 $1,368.00 $9,576.00 - Black Alt Leather $0.00 - Swing Arms $0.00 Concept Seating Model 3142r1 High Back 24/7 Chair 6 $1,241.00 $7,446.00 - Black Alt Leather $0.00 - Swing Arms $0.00 Sub Total $26,108.00 Shipping $1,165.91 Tax Total $27,273.91 STANDARD TERMS & CONDITIONS: 1. Payment Terms: Net 30 Days to Approved Credit and Credit Card for ALL Orders Under $50.00 2. Freight Terms: Prepay & Add, F.O.B. Milwaukee, WI unless otherwise noted. 3. Prices are held from 30 days of quote, then become subject to change without prior notice. 4. Clerical errors are subject to correction. 5. All prices & agreements are contingent upon strikes, accidents and other causes unavoidable or beyond our control. 6. Buyer agrees to promptly file claim for all goods damaged in transit. 7. There will be a 20% restocking charge on merchandise ordered but not accepted. 8. Delivery, set-up and freight charges will not be refunded. Acceptance of Proposal: These prices, specifications and conditions are satisfactory and are hereby accepted. I am authorized to order the equipment listed above with full understanding of payment. Authorized Signature:PO #: L&J FORM CS1081 - June 26, 2012 Quote No:070717AUGUSTA-SWING Name:Bridgett Canteen Company:Augusta 911 Address 1: City:Augusta State / Zip:GA 30901 E-mail:bcanteen@augustaga.gov Phone:706-821-1242 Sales / Dealer:Chris Ryg - Power Sales Project Name: GSA Co-op FSC 7110; NAICS 337214 Cage Code #: 492C0 3205 N 124th St Brookﬁeld, WI 53005 Ph: 800-892-5563 Fx: 800-550-2298 www.endura-gsa.com 1 1 AUGUSTA 9-1-1 CENTER Daniel R. Dunlap Sanita Cheatham Director Assistant Director DD MEMORANDUM Date: July 10, 2017 To: Geri Sams, Procurement Director From: Daniel R. Dunlap, 911 Director Subject: Emergency Procurement Purchase – 911 24/7 Seating Please accept this memorandum as justification for the Emergency Procurement purchase for replacing twenty (20) 24/7 dispatch chairs at the 911 Center. The condition of the current chairs at the 911 Center is a serious safety concern for staff. A previous documented accident resulted in a 911 employee suffering injuries as the result of falling out of a chair. The current chairs are missing parts, including wheel casters, arm rests, and arm bolts. The hydraulic and tilt systems on most of the chairs are inoperable. Additionally, the current chairs lack lumbar support and lack the proper cylinders to allow the chairs to be adjusted for the different height and depth levels of the 911 Center staff. Some of the current chairs lack the ability to lock the chair in place, as well. We have obtained a quote and sent a purchase order to a vendor reputable in the 24/7 dispatch chair arena. The vendor advised our staff the chairs would be rushed for shipping within two weeks. The new chairs will assist in reducing future chair mishaps, as well as reduce ergonomic risk factors. Thank you for the assistance and consideration. Commission Meeting Agenda 8lll20l7 2:00 PM Emergency 2417 Chair Purchase Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: 911 9ll Motion to accept as information the emergency purchase of replacing 2417 dispatch chairs for the 9l I Center. The conditioh of the current chairs at the 9l I Center is a serious safety concem for staff. A previous documented accident resulted in a 9l I employee suffering injuries as the result of falling out of a chair. The current chairs are missing parts, including wheel casters, arm rests, and arm bolts. The hydraulic and tilt systems on most of the chairs are inoperable. Additionally, the current chairs lack lumbar support and lack the proper cylinders to allow the chairs to be adjusted for the different height and depth levels of the 9l I Center staff. Some of the current chairs lack the ability to lock the chair in place, which causes instability when sitting in the chairs. Due to the current status of chairs for 2417 emergency operations, we worked with Procurement for the emergency procurement procedures to be implemented, as normal procurement methods would take more than a reasonable amount of time and considering the possible impact we could experience with additional potential injuries to staff. This purchase is for 20 (twenty) 24/7 heavy duty chairs. We have obtained a quote and sent a purchase order to a vendor reputable in the 24/7 dispatch chair arena. The vendor advised our staff the chairs would be rushed for shipping within two weeks. The new chairs will assist in reducing future chair mishaps, as well as reduce ergonomic risk factors. Cover Memo Procurement has approved the emergency purchase of the equipment and the department is providing this notification as information. Funds are Availabk in the Following e Fundi ng 2f-$-2],273.9 I is available in 2017 fiscal year budget - Accounts: Account 216 Object Code 5223112. REVIEWED AITID APPROVED BY: Procurement. Finance Law Administrator Clerk of Commission Cover Memo Public Safety Committee Meeting 7/25/2017 1:10 PM Emergency 24/7 Chair Purchase Department:911 Presenter:Daniel R. Dunlap Caption:Motion to accept as information the emergency purchase of replacing 24/7 dispatch chairs for the 911 Center. Background:The condition of the current chairs at the 911 Center is a serious safety concern for staff. A previous documented accident resulted in a 911 employee suffering injuries as the result of falling out of a chair. The current chairs are missing parts, including wheel casters, arm rests, and arm bolts. The hydraulic and tilt systems on most of the chairs are inoperable. Additionally, the current chairs lack lumbar support and lack the proper cylinders to allow the chairs to be adjusted for the different height and depth levels of the 911 Center staff. Some of the current chairs lack the ability to lock the chair in place, which causes instability when sitting in the chairs. Analysis:Due to the current status of chairs for 24/7 emergency operations, we worked with Procurement for the emergency procurement procedures to be implemented, as normal procurement methods would take more than a reasonable amount of time and considering the possible impact we could experience with additional potential injuries to staff. This purchase is for 20 (twenty) 24/7 heavy duty chairs. Financial Impact:We have obtained a quote and sent a purchase order to a vendor reputable in the 24/7 dispatch chair arena. The vendor advised our staff the chairs would be rushed for shipping within two weeks. The new chairs will assist in reducing future chair mishaps, as well as reduce ergonomic risk factors. Alternatives: Recommendation: Procurement has approved the emergency purchase of the equipment and the department is providing this notification as information. Funds are Available in the Following Accounts: Funding of $27,273.91 is available in 2017 fiscal year budget - Account 216 Object Code 5223112. REVIEWED AND APPROVED BY: Public Safety Committee Meeting Commission Chamber - 7ll|l20l7 ATTENDANCE: Present: Hons. Hardie Davis, Mayor; D. Williams, Chairman; Smith, Vice Chaiflnan; Jefferson and Sias, members. PUBLIC SAFETY 1. Motion to approve acceptance of contract for Accountability Court Case ItemManager. Action: Approved Motions f#:"' Motion Text Made By seconded By Motion to ^ aDDrove.APProve votio, Passes 4-0. 2. Approve acceptance of the Criminal Justice Coordinating Council (CJCC) Item Juvenile Justice Incentive Grant Award in the amount of $300,000.00, MOU Action: Agreement with Community Solutions, Inc. (CSI) in the amount of $263,000.00 Approved and grant director/coordinator in the amount of $28,800.00 Grant # Yl8-8-002. Commissioner Commissioner Sammie Sias Grady smith Passes Made By Commissioner Sammie Sias Seconded By Commissioner Grady Smith Motion Result Motion Result Passes Motions Motion;--'-- Motion TextI ype Motion to ^ SDDrOVe.APProve r,rro,ion passes 4-0. 3. Motion to approve the minutes of the Public Safety Committee held on June 13, Item2017. Action: Approved Motions Motion r-^4!__-m a rr r h Motion;- ----- Motion Text Made By Seconded ByrYPe - ----- -'t Result Motion to ^ approve. Commissioner CommissionerApprove uotion passes Sammie sias Grady smith Passes 4-0. 4. Probation Services Order. Provide a status of the current Probation Order and ltem when it will be signed by all the required officials. (Requested by Action: Commissioner Sias) Approved Motions Motion rr 1!^_- m-__1 rr r h Motion;:l_" -.. Motion Text Made By Seconded ByI vDer L '''--- -r Result Motion to approve the order and add it to theApprove:."#tr#f#;;- ff,T,T,:'Jl*" 3:ffffiil.' passes Motion Passes 4-0. 5. Approve request for five (5) Assistant District Attorney (ADA's) positions. Item Action: Approved Motions Motion f,,a:^_rt-__L , r h ^ Motion;--'-" Motion Text Made By Seconded ByI Ype - ----- -'t ResultJI Motion to delete this a __..^_-^ item from the Commissioner CommissionerApprove --- , - -- :-- ;-^^-^. -::"-' ;""-',^^""-^:-' Passes- -rr^-'- agenda. Sammie Sias Andrew Jefferson Motion Passes 4-0. www.ausustasa.sov Public Safety Committee Meeting 7/25/2017 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on July 11, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 7/25/2017 1:10 PM State Court DUI Accountability Court revised Grant Award Department:Richmond County State Court Presenter:Crystal Page Caption:Motion to approve revised FY18 State Court DUI Court grant award. Background:Richmond County State Court was awarded a grant award in the amount of $118,504 which was approved by the Board of Commissioners at its meeting on Tuesday, June 20, 2017. On June 16, 2017, the DUI court's grant award was increased by $15,600 bringing the total FY18 grant award to $134,104.00. Analysis:The evidence based program stemming from receipt of this grant will aid this court in providing services to those offenders charged with alcohol and drug related offenses. Financial Impact:Grant amount of $134,104 w/a $14,900 match will come from 204022320/3511410 which are monthly court fees from DUI court participants. Alternatives:none Recommendation:Approval of FY18 State grant award of $134,104 Funds are Available in the Following Accounts: Required match of $14,900 will come from monthly DUI court participant court fees. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission