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Home My WebLink About2017-07-11 Meeting Minutes Public Safety Committee Meeting Commission Chamber - 7/11/2017 ATTENDANCE: Present: Hons. Hardie Davis, Mayor; D. Williams, Chairman; Smith, Vice Chairman; Jefferson and Sias, members. PUBLIC SAFETY 1. Motion to approve acceptance of contract for Accountability Court Case Manager. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 2. Approve acceptance of the Criminal Justice Coordinating Council (CJCC) Juvenile Justice Incentive Grant Award in the amount of $300,000.00, MOU Agreement with Community Solutions, Inc. (CSI) in the amount of $263,000.00 and grant director/coordinator in the amount of $28,800.00 Grant # Y18-8-002. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 3. Motion to approve the minutes of the Public Safety Committee held on June 13, 2017. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 4. Probation Services Order. Provide a status of the current Probation Order and when it will be signed by all the required officials. (Requested by Commissioner Sias) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the order and add it to the Commission agenda next week. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Grady Smith Passes 5. Approve request for five (5) Assistant District Attorney (ADA's) positions. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Andrew Jefferson Passes Public Safety Committee Meeting 7/11/2017 1:10 PM Attendance 7/11/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 7/11/2017 1:10 PM Accountability Court Case Manager Contract Department:Richmond County State Court Presenter:Crystal Page Caption:Motion to approve acceptance of contract for Accountability Court Case Manager. Background:This position was previously a grant funded position in 2015 and 2016 and is currently pending to be approved for 2017. This position is a part time position that supports the operation of the Accountability Court DUI, Drug and Veterans Court programs. Requesting approval of this contract with an effective date of July 1, 2017. Analysis:n/a Financial Impact:Contractor will be paid out of the current Accountability Court budget until grant position approval letter is received. Alternatives:none Recommendation:Approved Funds are Available in the Following Accounts: 204022320/5239110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission DATE: TO: THROUGH: FROM: COMMITTEE: SUBJECT: AUGUSTA.RICHMOND COUNTY COMMISSION AGENDA REQUEST AND MEMORANDUM June29,2017 The Honorable Hardie Davis, Jr., Mayor Members of the Commission Janice Jackson, City Administrator Judges Douglas Flanagan, Judge Jennifer McKinzie & Judge Amanda Heath Juvenile Court Public Safety Acceptance of the criminal Justice coordinating council (CJCC) Juvenile Justice Incentive Grant Award in the amount of $300,000.00, Mou Agreement with community solutions, Inc.(cSI) in the amount of $263,000.00 and grant director/coordinator in the amount of $28,800.00. Grant # yl8-8-002. **.*.******************x***<***************{<*********{.{<**************{<********{<*** SUMMARY: Richmond County Juvenile Court respectfully requests the Commission and Mayor to accept the fifth Criminal Justice Coordinating Council (CJCC) Juvenile Justice Grant Award of $300,000.00. We have included the MOU agreement with CSI, Inc. for $263,000.00 and independent contract agreernent in the amount of $28,800.00 for the grant director/coordinator. Richmond County has successfully provided evidenced based programs this grant year to twenty-six qualifuing males and three female juveniles charged with serious felonies andpropertycrimes. Ofthetwenty-nine juveniles who participating in the program, fourteen have successfully completed the program to date with another eight juveniles expected to successfully complete the program within the next few weeks. These juveniles were treated through the Grant funded program in lieu of incarceration and expenditure of associated costs for short term and long term incarceration. BACKGROUND: The Richmond County Juvenile Court currently receives $298,000.00 funding through the Criminal Justice Coordinating Council (CJCC) Juvenile Incentive Grant (FY2017) to provide Multisystemic Therapy (MST) to targeted juvenile offenders in Richmond County by Community Solutions,Inc.(CS!. The MST program is currently providing intensive therapy to high-risk offenders and their families in lieu of short term incarceration (30 days) or Commitment to Of.l 1up to 5 years). The MST Program is ordered by the Court instead of incarceration. MST is designed to provide intensive counseling and therapy in the juvenile's home primarily working with the-family to makepositive changes within the home through evidenced based practices. ihir y"u. CSI has served twenty-ninejuveniles through the program. These twenty-ninejuveniles referred to the MST programwould have received 30 days of short term detention and some up to 5 years for serious felonies. The State set a goal for Richmond County of reducing detentions and commitments by 2 O%. In2Ol5- 2016, the short term placement commitments and felony commitments to DJJ were reduced by 6l%.Through the 2nd quarter of the 2017,the program is on target this year to meet the required reductionof 20Yo again by 60-70%. The grant coordinator has successfully provided leadership in managing the grant referral process, statistical monthly reports, quarterly reimbursements and cooperation from area county urd .tut. agencies to assure the successful operation of the grant. He now has 42years of experiencein Juvenile Justice and 36 years in grant management. ANALYSIS: The Court has continued to experience increasing referrals from the Richmond County Sheriffls Department and Board of Education Public Safety Officer's conceming serious felony and high and aggravated misdemeanor offenses. Many of these youth come from high risk low socioeconomic environments where the parents have little or no parenting skills to control serious delinquentjuvenile behaviors. Statistics show that incarceration does not rehabilitate these young offenders. However, if the parents and youth can learn and implement evidenced based intervention at an early age,many of the continued delinquent behaviors could be avoided. FINANCIAL IMPACT: The funding for the grant begins July 1,2017. Thegrant continues through June 30, ZOIB. With the fifth grant year the Court expects in2017 -2018 to serve over thirty juveniles and their families. The State Juvenile Justice Incentive Grant will fund $300,000.00. There are no matchins funds required from the Countv. According to statistics from the Department of Juvenile Justice the cost to incarcerate a juvenile for one year is $90,000.00 to $ 100,000.00. The savings to Georgia/Richmond County taxpayers for the youth directed to the MST program instead of incarceration is significant. ALTERNATIVES: Incarceration or county funded programs in lieu of incarceration. RECOMMENDATION: The Court respectfully requests the Augusta/Richmond County Commission and the Mayor accept theaward of $300,000.00 from CJCC Juvenile Justice Continuation Grant, approve the MOU for Community Solutions, Inc. (CS! and the contract for services for the grant director/coordinator. Augusta/Richmond County will serve as the funding agent and provide financial reimbursements toCommunity Solutions Inc. for implementation ofthe MST program. This is the reimbursement systemcurrently in place for the existing grant. The State of Georgia will again reimburse Augusta-Richmond County on a quarterly basis. REQUESTED AGENDA DATE: Tuesday, July 1 l,2Al t DEPARTMENT HEAD: Jenriifer S. McKinzie Judge Amanda Heath STATE OF GEORGIA OFFICE OF THE GOVERNOR ATLANTA 30334-O9OO Nathan Deal GOVERNOR June 13,2017 The Honorable Hardie Davis, Jr. Augusta-Richmond County 535 Telfair Street, Suite 200 Augusta, Georgia 30901 Dear Mayor Davis: Congratulations! I am pleased to notifr you that the Juvenile Justice Incentive Grant Funding Committee has awarded a grant to the Augusta Richmond County in the amount of $300,000. This grant award is effective July 1,2017 through June 30, 2019. As you know, juvenile justice reform and reinvestment in Georgia is not only one of my top initiatives as Governor, but also a very strong personal interest. I have seen firsthand the ,rt..r, stories that come out of courtrooms like yours. In addition to the reforms mandated by H.B. Z4Z, by providing you with the resources you need and expanding these community-centered, evidence- based services throughout the state, we can improve public safety and positively changes lives in the process. You soon will receive information from the Juvenile Justice Incentive Grant Funding Committee and the Criminal Justice Coordinating Council regarding your award and other grant-related matters. Thank you for your service to the State of Georgia. Sincerely, f\amr* A*r- Nathan Deal SUBGRANT AI{ARD SUBGRANTEE : Richmond County IMPLEMENTING AGENCY; Augusta/Richmond County PRO,JECT NAI{E: Juveni-le Justice Incentive SUBGRANT NUMBER: Y18-8-002 FEDERAL FUNDS: $ I,IATCHING FUNDS: $ Grant TOTAL FUNDS: $ OFFICE OFCRIMINAL JUSTICE THE GOVERNOR COORDINATING t REFERENCE COUNCTL NO.:01 300,000 0 300, 000 GRANT PERIOD:01 /aL/t7-06/30/L8 This award is made under the state of Georgia Juvenile Justice fncentive Grant(JJIG) program and is subject to the administrative rules established by theCriminal Justice Coordinating Council. The purpose of the JJIG program is toprovide funding for juvenile courts to serve youth in the community who wouldotherwise be committed to Georgia's Department of Juvenile Justice. This Subgrant shall become effective on the beginning date of the grant period,provided that within forty-five (45) days of the award execution date (beIow) theproperly executed original of this "Subgrant Award" is returned to the CriminalJustice Coordinating Counci_I. AGENCY APPROVAL SUBGRANTEE APPROVAL Jay Neal, Director Criminal Justice Coordinating Council Signature of Authorized Official Date llardie Davis,Jr. - MayorDate Executed: 0 6/09/L]Typed Name & Title of Authorized Official 58-22042'7 4-0A4 Employer Tax fdentification Number (ntN) ***********Jki(J'*:r(*******,(**r(*****r.*********i.**Jr**)k**r.***)k***)k)k***)k******-kikr()k*********** INTERNAL USE ONLY TRANS CD REFERENCE ORDER EEF DATE TYPE PAY DATE INVOfCE CONTRACT # L02 01 1-01 /ot/17 9 Y18-8-002 OVERRIDE ORGAN PROJECT VENDOR CODE Z 46 4 01 ITEM CODE DESCRIPTTON 25 CHARACTERS EXPENSE ACCT AMOUNT 1 Juvenile Justice Tncentive Grant 624 - 47 $ 300,000 SUBGRANTEE: PRO.IECT NAI"IE: SUBGRANT NUMBER: SUBGRANT A}IARD: CRIMTNAL .'T'STTCE COORDINATTNG COTJNCTL SPECIAL CONDTTTONS Richmond County .Tuvenil-e Justice fncentive Grant Y18-8-002 $300,000 1 ' The subgrantee agrees to take reasonable steps to provide meaningfulaccess to their programs and activities for persons with limited Englishproficiency (LEp). For more information on the civil rightsresponsibi-lities, that recipients have in providing language services toLEP individuals; please see the website at http://rep.gov. f niti-a1s The subgrantee agrees to comply with the Equal- Treatment Regul-ation {2gc'F'R' part 38) which prohibi-ts recipients from using federar grantfunding for inherently religious activj-ties. whil-e faith-basedorganizations can engage in non-funded j-nherentry religious activitj-es,the activities must be held separatery from the grant-funded program, andcustomers or benefi-ciaries cannot be compelled to participate in them. TheEqual- Treatment Regulation makes clear that organizations receivingfederal- grant funding are not permitted to discriminate when providingservices on the basj_s of a beneficiaryrs religj-on. Initial-s 3' rn accordance with Federal- regurations, your organizatj-on must compty withthe following Equal Employment opportunity pl-an reporting requirements: ff your organization has recej_ved an award for $5001000 or more and has 50or more empl0yees (counting both full- and part-ti-me empl0yees, butexcluding political appointees), then it has to prepare an EEop and submitit to the office of civil- Rights (ocR), office of Justice programs, u.s.Department of Justice for review wj-thin 60 days from the date of thisaward' For assistance in developing an EEop, please consu.l-t ocR's websiteat http z / /www 'o jp'usdo j -9ov/ocrleeop. htm. you may al-so request technical_assistance from an EEOp specialj_st at OCR by dialing (2OZ) 616_3208 - ff your organization received an award between $25,000 and 9500r000 andhas 50 or more employees, your organization must prepare an EEop, but itdoes not have to submi-t the EEop to ocR for review. rnstead, yourorganization has to maintain the EEOP on fi-le and make it availabl_e forreview on request ' rn addition, your organization has to complete sectionB of the certification Form and return it to ocR withj-n 60 days from thedate of this award. The certification Eorm can be found at: SUBGRANT NUMBER: Y18-8-OO2 SPECIAI coNDrTIoNs (Page 2) http : / /www. ojp. usdoj . gov/ about/ ocx / eeop. htm. If your organization received an award for l_ess than $25r000; or if your organizati-on has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educatj-ona1institution, nonprofit organization or fndian tribe, then your organj-zation is exempt from the EEOp requirement. However, your organization must complete Section A of the Certification Form and return it to OCR within 60 days from the date of thj-s award. The Certj-fication Eorm can be found at http: / /www.ojp.usdoj .gov/about/ocr/eeop.htm. The subgrantee acknowl-edges that failure to submit an acceptabl-e EEOP (if the subgrantee is required to submit one pursuant to 28 C.F.R. Section 42.302), that i-s approved by the Office for Civil- Rights, is a violation of its Certified Assurances and may result in suspension or termj-nation of funding, until such time as the subgrantee is in compliance. The subgrantee must maintain proof of compliance with the above requj-rements and be abl-e to provide such proof to CJCC upon request. Initial-s 4. the recipient agrees to comply with all applicabfe 1aws, requlations, policies, and guidance governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provj-sion of food and/or beverages at such events, and costs of attendance at such events. fnformation on pertinent 1aws, regulations, policies, and guidance is available at http : / /www. ovw. usdo j . gov / grantees . html . Initials 5. The subgrantee agrees to abi-de by Georgia law regarding the uti-lization of professional counselors, social- workers, and marri-age and family therapists. (O.C.c.A. S 43-10A-1, et. seq) . lnitials 6. The subgrantee agrees to abide by Georgia 1aw regarding the utilization of psychologi-sts. (O.C.G.A. S 43*39-1, et. seq) . Initial-s 7 - Pursuant to Executive order 13513, "Eederal- Leadership on Reducing Text Messaging while Driving, " 74 Reg. 51,225 (october 1, 2oo9), the Department of Justice and the Criminal Justice Coordinating Council encouragesgrantees and subgrantees to adopt and enforce policies banning employees from text messaging whil-e driving any vehicl-e during the course of performing work funded by this grant, and to establish workplace safetypolicies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. Initial-s 8- The subgrantee certifies that 1) titl-e to all equipment and/or supprj-es SUBGRANT NUMBER: y1B-g-OO2 SPECIAI, CONDTTIONS (Page 3) purchased with funds under this subgrant shall vest i-n the agency thatpurchased the property; 2) equipment and/or supplies will be malntained inaccordance with establj-shed local or state procedures as long as theeguipment and/or supplies are used for program-related purposes; and 3)once the project concludes and,/or equipment is no longer utilized for itsgrant-funded purpose, the criminal Justice coordinating councj-l- wilL beinformed of the available equipment and determine its future use to assureit is utilized in furtherance of the goals and objectj-ves of the grantprogram and the State of Georgia.Initials The subgrantee must submit Subgrant Adjustment Reguest #1 with thecompleted award package- The adjustment request must be accompanied by adetailed project budget that itemizes all projected expenditures. Theproject budget and summary will not be established, or officiallyapproved, until the subgrantee receives a written approval notice from thecriminal Justice coordinating council. A1l project costs and projectactivities must coincide with the approved budget, summary, andimplementation plan unless subsequent revisions are approved by theCriminal- Justice Coordinating Council-.fnitials 9. 10. 72. The subgrantee mustproject surnmary, andbut no later than 60 fnitials submit subsequent reguests to impJ-ementation plan prior to days prior to the end of the revise the budget, any substantial_ changes, subgrant period. 11 A11 project costs notprorated, and only the reimbursable under the Initials excl-usively related to this approved project must becosts of project-related activj-ties wil-l besubgrant award. 13 L4 The subgrantee agrees to ful1y cooperate with any monitoring or eval-uationactivities, and any rerated traini-ng activi_ties, initiated and/orconducted by the cri-mi-nar- Justice coordi_nating councir_ during andsubseguent to the award period. fnitials The subgrantee agrees to submit requestsmonthly or quarterly basis, as selectedaward. Subgrant Expenditure Reports aremonth (if reporting monthly) or 30 daysreporting quarterly). Initial-s The subgrantee agrees thatper eight hour day ($56.25 Office of Justice programs Initials ff any changes occur in the subgrantee I srevised Disc1osure of Lobbying Activitiessubgrantee further understands and agrees for reimbursement on ei_ther aby the subgrantee at the time ofdue 30 days after the end of theafter the end of the quarter (if consultant/contractor fees in excess of g450.00per hour) must have prior approval from theand the Criminal Just j-ce Coordinating Council_. lobbying status or activj_ties, a Eorm must be submitted. Thethat it cannot use any federal 15. SUBGRANT NUMBER: Y18-8.Oo2 SPECIAL coNDITIoNs (Page 4) funds, either directly or indirectly, in support of the enactment, repeal,modificati-on, or adoption of any 1aw' regulation or policy, at any leve1of government, without the express prj-or written approval of the office ofJustice Programs. Ini-tia1s 16. The Criminal Justice Coordinating Council wil-l conduct a financial- andprogrammatic review of each grant at the end of the second quarter, and each quarter thereafter. The Councj-I reserves the right to add anyconditions to the award and/or retain any unused funds if deemed necessary. Initials 17. tne recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if receipient is reguired to submit onepursuant to 28 C.E.R. Section 42.302), that is approved by the Office forCivil- Rights, is a vi-olation of its Certified Assurances and may resul,t in suspension or termination of fundj-ng, until such time as the recj-pient is in compliance. 18- Award recipients must verify Point of Contact (POC), Financial Point of Contact (FPOC), and Authorized Representati-ve contact information, incl-uding telephone number and e-mai-I address. If any information isj-ncorrect or has changed, a Subgrant Adjustment Request (SAR) must be submitted in writing to document changes. Initial-s 19- The subrecipient agrees to comply with the Department of Justlce Grants Einancia] Guide as posted on the OJp website. Initials 20- The subgrantee understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance isprovided from those funds, or of the parents or 1egaI guardians of such students. Initi-al-s 21- The subgrantee understands and agrees that - (a) No award funds may be used to maintain or establish a computer network unless such networkblocks the viewing, downloading, and exchangi-ng of pornography, and (b) Nothing in subsection (a) Iimits the use of funds necessary for any Eederal-, State, tri-baI, or loca1 Iaw enforcement agency or any otherentity carryj-ng out crj-minal- investigations, prosecution, or adjudicatj-onactivities. Initial-s 22- ALL courts must use the Department of Juvenil-e Justice (D,JJ) Detention Assessment Instrument (DAI) for any youth considered for detention, asrequired by the H.B. 242, as passed in the 2Ot3 legislative session of the St BGRA!{T NUMBER: y18-8-OO2 SPECIAI CO}TDITTONS (Page 5) Georgia General Assembly. The Predispositj-on Risk Assessment (PDRA)rnstrument should also be used in all instances where the tool isappropri-ate for the youth being considered for the evidence-based program(in any instances in which the youth is adjudicated). The pDRA scoreshoul-d be entered into the Juvenile Tracking system (JTS), or Juvenil-eData Exchange (JDEX) when available. only youth with a moderate to highPDRA score are eli_gibl_e for fncentive Grant programming. fnitials 23 ' All grant funds must be used to serve youth who have come into contactwith the juvenj-Ie justice system and wou.l-d not be considered dependencycases' A11 youth served by the grant must have a new deli-nquent charge. NoCHINS cases should be served. f nitial_s 24 ' The grantee must submit subgrant Adjustment Reguest #1 with the compl-etedaward package. The adjustment request must be accompani-ed by a detailedproject budget that itemizes all projected expenditures as approved by theJuvenile Justice Funding commi-ttee. The project budget and the projectsummary will not be established, or officially approved, until the granteerecej-ves a written approval notice from the criminal Justice coordinatingcouncil-. All project costs and project activities must coincide with theapproved budget, summary, and implementation plan un1ess subseguentrevj-sions are approved by the criminal Justice coordinating council. -Ln1t1a-Ls The grantee must submit subsequent subgrant Adjustment Requests to revisethe budget, project summary, and implementati-on plan prior to anysubstantial changes, but no later than 30 days prior to the end of thesubgrant period. Initi-a1s 25 26 The grantee agrees that no funds sha]l be expensed outside ofbudget. rn addition, any funds spent under this subgrant awardexpended by the grant end date and not encumbered. Initials the approved must be 27' this is a reimbursement grant. The grantee agrees to submit requests forreimbursement on either a monthly or quarterly basis, as selected by thegrantee at the time of award- Subgrant Expenditure Reports are due 30 daysafter the end of the month (if reporting monthJ-y) or 30 days after the endof the guarter (if reporting quarterly).fnitials The grantee certifies that state funds will not be used to supplant fundsthat woul-d otherwise be made availabl-e for grant-funded initiatives. statefunds must be used to supplement exj-sting funds for program activities andnot repl-ace funds appropriated for the same purpose. potential supplantingwirl be the subject of application review, as well as pre-award rev1ew, 28 StBGRANT NUMBER: y1B-8-002 SPECTAL CONDITIONS (Page 6) post-award moni-toring, and audi-t. rf there is a potentlal-supplanting, the grantee will be requi-red to document thatin non-state resources occurred for reasons other than theanticipated receipt of state funds. Initial-s presence of the reduction receipt or 29' Statistical and,/or eval-uation data describing project performance must besubmitted to The carl vinson lnstitute of Government and the Department ofJuvenile Justice through monthly surveys and quarterly reports usj-ng theprescrl-bed format provided to the grantee. Eailure to submit this data ona timely basi-s will resul-t j-n the withholding of grant funds on this grantand,/or any other grant administered by GJCC until compliance is achieved.If reports are not recej-ved, funds for subsequent quarters may beresci-nded. f nitial-s 3t_ 30. The grantee agrees to comply wj_th Juvenile Justice fncentive Grant fnitiafs The subgrantee agrees that atin the first quarter, sOC inquarter. If this condition is that quarter will be retained Justice Eunding Committee. rnitials Waivers for the above 25?. at the discretion of the will be avail-able for the f nitial-s the guidance contained in the 2017 Program Request for proposal-s. least 25?" of the awarded funds will_ be spentthe second quarter and 758 in the thirdnot met, aDy unused remainlng funds fromby the Counci-l- to be managed by the Juvenile or 508 expenditure requirement will_ be grantedJuvenil-e Justice Eunding Committee. No waivers 758 requirement. At minimum, 708 of awarded funds must be used for Evidence-Based program costs associated with contract and di-rect services. No more than 30? ofawarded grant funds can be used for adminlstrative costs. Any requests tohave funds alfocated in a manner that does not comply with the 70130 rulemust be justified in a written statement and submitted to the CriminafJustice Coordinating Council with an adjustment reguest. The adjustmentrequest and justj-fication will be forwarded to the Juvenile JusticeEunding committee for consideration on a case-by-case basis. Initials 32 34' Non-compliance with any of the special condj-tions contained within thisdocument, by the authorized official, project official-s and,/or employeesof this grant, will result in a recommendation to the Juvenil-e JusticeFunding Committee that the award be resci_nded. 35 ' The subgrantee certif ies that any and al-l- subagreements sha]I foll-ow thereimbursement nature of the grant and shall- not incl-ude any minimum toserve clause or fixed paYment schedule. payments issued to subcontractorsshall be on a reimbursement basis and shall not be processed prior to therenderinq of services. Al_lsubagreements relating to this grant shall be submitted to GJCC pri-or tothe approval and reimbursement of any subgrant Expenditure Reports (sERs).fnitials Please be advised that failure to comply with any of the specj-aI conditions willresult in material noncompliance with the sr:bgrant Agreement, thus sr.rbjecting thesubgrant Agreement to possible termination by the criminar .fustice coordinatingCounci].. SUBGRANT NUMBER: Y18-8-oo2 fnitials SPECTAT CONDTTIONS (Page 7) Hardie Davis, Jr.Tit].e :Mayor Date : Ilped name ofAuthorized Official: Sigrnature : REQIEST DATE: 07-0L-2017 SUBGRjAIITEE: Richrnond County PRo,JEcr IiIAME: .ruvenile ilustice rncentiwe Grant Erlg NATURE Or ADJUSTMENTi _ REVISED BUDGET Go To . sEcTroN r PRrNr DATE: O6/Oe/t7 6{IS DOG'I{ENT 3A Mark af 1 that appl-y. Adjustments of each tl4pe shown should be entered in the secti-on indi-cated. CRI!{INAI. \'T'STICE COORDINATING COUNCIL srrBGRAlrT AD.,uSI!IENT REQUEST EEDERAI GR,A}IT # + $2700 + $400 300,000 - $3100 300,000 300,000 PAGE 1 OF 2 eDJREQUESTf, 1 SUBGR.ANI #: y18-8-OO2 _ PROJECT PERIOD AND/OR EXTENSION. Go To . _ PROJECT OFFICIAIS/ADDRESSES. Go To . _ PROJECT PERSONNEL. Go To _ GOALS AND OBJECTIVES Go To .OTHER. Go To . . SECTION 1r. SECTION rll. SECTION rlr. SECTION rlr. SECTION TII MUST BE JUSTIFIED AND EXPLA]NED THOROUGHLY TN SECTION I\'. sEcrroN r. REQUEST l'oR BUDGET cEAlrGE - JlrsrrEr rN sEcrroN rv. CURRENT APPROVED $0 REVrSroNs +/-REVTSED BUDGET SECrION IT. REQUEST AOR CHA}IGE IN PRO,JECT PERIOD - .'USTIFY IN SECTIO}I r\/. PERSONNET EQUIPMENI SUPPLIES TRAVEL PRINEING OTIIER TOTAL $ Sederal $ Match $ CURRENT GRANT PERIOD Start Date: 07 /Ol/11 End Date; 06/30/18 - $3100 - $3100 REQUESTED GRANT PERIOD Start Date: 07 l0l/L7End Datet 06l30lLB $2 700 $400 $296,900 $296.900 $296.900 FOR EXTENSION, # OP MONTHS: NOTE: The maximum extension request cannot exceed 12 months. sEcrroN rrr. REQUESTS FoR REvrsroNs ro PRo\rEcr orFrcrAts/eooesssss, pRoJEct pERsoNNEL, GoALs At{D oBJEcrrvEs, A}IDloR orHER NoN-BITDGET, lroN-pERroD cIIANG:ES(.rusErrY rN sEcTroN rv. ) CONITINUED ON }JEXT PAGE PRINT D^ATE: 06/OA/71 GMIS DOCUMENT 3A CRTMT}IAL JI'STICE COORDTNAUNG COI'NCIL srrBGR.AlrT eDiruslllEtilll REQUEST EEDER,AL GR.AI{T * PAGE 2 of 2 ADiI REQT'EST *: 1 REQUEST DATE: 07 l0Il20L7 SUBGRAIITEE: Richmond County SUBGRAIIT #: Y18-8-002 PROiIECT NAIIE: iluwenile ilustice Incentiwe Grant Ey18 SECTION IV. ,'USTIFICATION OF ALL REQT'ESTED ADJI'S1A'ENTS, REVTSIONS, AIID/OR CIIAIIGES A1l requested adjustrnents in Sections I, II & fII (page 1) must be justified in detail in this Section.Include itenl costs, desr:ripl,ions, equipment 1ists, det-ailed explanations, and any other information that rvould further. clarify and supporf_ your request_ for adjustment. Attach additional pages as needed. SEE BIJDGET NARMTIVE IN APPLICATION STIBMTTTED BY: MavorSj-gnature of Financial_ Officer or project Director Titl-e Date CJCC ROUTING A}ID APPROVALS:Approval Disapproval Reviewer Signature Reviewed By: Authorized By: CRIMINAL JUSTICE COORDINATING COUNCIL REIM BURSEi,I ENT SELECTTON FORM Y18-8-002SUBGRANT NUMBER: AGENCY NAIIE: 1-SELECT A SCHEDULE FOR SUBMITTING REIIIBURSEMENTS (GHECK ONE BOx}D IIONTHLY (Requests for reimbursement are due 15 dayns after the end of the month) f, ouanrent-v (Requests for reimbursement are due 30 days after the end of the quarter) SELECT A PROCESS FOR RECEIVING RETMBURSEMENT PAYMENTS (CHECK ONE EOX)o ELEqTRgryrc fuND9:TR.qNsFE (Reimbursements will be deposited into the bank account tisted betow.A voided check must be attached to ensure proper routing of funas.) BANK NAME: BANK ROUTTNG NUMBER: BANK ACCOUNT NUMBER: AGENCY CONTACT NAIiE: AGENCY CONTACT TELEPHONE NUMBER: AGENCY AUTHORIZED OFFICIAL NAME AND TITLE: AGENCY AUTHORIZED OFFICIAL SIGNATURE: x CHECK (Reimbursements will be mailed in the form of a check to the address listed below) MA;LING ADDRESS: 535 Telfair Streer STE 610 CITY, STATE&ZIP: ATTENTION: AGENCY AUTHORZED OFFICIAL SIGNATURE: Hardie Davis, Jr. - Mayor For CJCC Use ONLY LEGAL }.IATvE OF AGEI.ICY: PROJECTTTILE: DESIGNATpN OF GRANT OFFICIALS .Trrwpni'l p .Trrsti ce Tnr.entive Grant Xr'Bill Dean E us. T NAI\,IE or Print)Program Coordinator -Richnond County Juvenile Court andAgency 535 Telfair Srreet STE Offi cial Agency Mailin g Address 610 Au sta, Ga.30901 City706-82r-4260 E ur. I r,,t". Donna B. Llillians FINAI..ICIAL ER (Type orFinance Directo: - Augusta-Richmond County 535 Telfair Streer STE 800 A"e"".I", c". 30901City Zp706-82L-2330 706_82t_2855DaytimeTelephoneNumber rc = =tt{itliansGaueuE-Mail Address Xr'fl us. Hardie Davis, Jr. or Print) """WTite andAgency cr. 30901fficialAgency Mailing nOOr Zp mnlrordnvi s(0arrgrrsf e ga - gov E-Mail Address Budget Detail worksheet for State Grants Purpose: The Budget Detail worksheet shall be used to prepare your budget. ln addition to this document, you must also complete and submit a budget narrative. ApplicantAgency: RichmondCountyJuvenite Cou* -FYAO/6 A. Personnel - List each county employee that works on the grant by title and name. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. lf applicable, list seporotely any personnetfringe benefits. Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are only for the percentage of time devoted to the project. Name/Position Computation Cosl Position 1 Position 1 Benefits Position 2 Position 2 Benefits Position 3 Position 3 Benefits >osition 4 Position 4 Benefits Position 5 Position 5 Benefits Position 6 Position 6 Benefits Position 7 Position 7 Benefits Position 8 Position 8 Benefits Position 9 Position 9 Benefits Position 10 Position 10 Benefits TOTAT So.oc B.Equipment-Listnon.expendableltem@ed.Non-expendable"ffi property having a useful life of more than two years and an acquisition cost of S5,oo0 or more per unit. (Note:organization's own capitalization poticy may be used for items costing tess than S5,000). Expendable itemsshould be included either in the "supplies" category or in the "other" category. Applicants should analyze thecost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapidtechnical advances. Rented or leased equipment costs should be listed in the "contractual,, category. Explain 'the equipment is necessary for the success of the project. Attach a narrative describing the procurement hod to be used. ment Entrv 5 C. supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that S5,0OO, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization's own capitalization poticy may be used for items costing less than SS,OOO1. Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply ltems Computation Cost SeneralOffice Supplies copy paper,folders,pens, note pads s260.0cnhancement outing Lunches Egqqhing for Success lunch for 5 field trips s1,000.00Comcast lnternet for MST staff $120 monthly service fee x 12 months s1,440.00 Supply Entry 4 Supply Entry 5 Supply Entry 6 Supply Entry 7 Supply Entry 8 Supply Entry 9 iupply Entry 10 iupply Entry 1L iupply Entry 12 Supply Entry 13 Supply Entry 14 Supply Entry 15 TOTAL Sz,zoo.oc )' Travel - ltemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews,dvisory group meeting, etc.). show the basis of computation (e.g., six people to 3-day training at SX airfare, SXlodging, $X subsistence). ln training projects, travel and meals for trainees should be listed separately. show thenumber of trainees and the unit costs involved. ldentify the location of travet, if known. lndicate source of I Policies applied, Applicant or Federal Travel Regulations. Forsyth Ga X 2 310 miles x S.+OS x two meetings 212 miles x S.+OS Field trip outings- Reaching for Success Five Reaching for success field trips Travel Entry 4 Entry 5 Travel Entry 6 Saoo. E. Printing - List printing by method or vender, purpose (training materials, youth handouts, etc.), number of items to be printed, and estimated cost. Generally, all items printed will be expended or consumed during the course of the project. lF. Other Costs: I llndividual items: (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) list by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of S100,000. Consultants/Contracts - lndicate whether applicant's formal, written procurement policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (g- hour day), and estimated time on the project. Consultant fees in excess of 5450 per day require additional justification and prior approvalfrom CJCC. Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Construction - As a rule, construction costs are not allowable. ln some cases, minor repairs or renovations may be allowable. Check with CJCC before budgeting funds in this category. Description Computation Costl lSl services to provide MST Program supervision 1-clinical supervisor,2 therapist,partial Prgm. Dir S263,ooo.oc Crant Coordinator - Part-time S2S per hour x avg 96 hrs per month x 12 mon S28,8oo.oc Pro-Social Activities Registration & monthly fees for pro-social activities s5,100.0c Other Cost 4 Other Cost 5 Other Cost 6 Other Cost 7 Other Cost 8 Other Cost 9 Other Cost 10 0ther Cost 11 Cther Cost 12 Other Cost 13 Other Cost 14 Other Cost 15 Other Cost 16 Other Cost 17 Other Cost 18 other Cost 19 Other Cost 20 Other Cost 21 Other Cost 22 Sther Cost 23 Other Cost 24 Other Cost 25 TOTAT S296,9oo.oo Budget Summary - When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. lndicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Category A. Personnel B. Equipment C. Supplies D. Travel E. Printing F. Other State Grant Request Non Grant Amount Amount So.oo So.oo s2,700.00 s400.00 So.oo s296,900.00 TOTAL PROJECT COSTS 53oo,ooo.oo SEoo,ooo.oo Richmond County Juvenile Court Memorandum of Understanding This Memorandum of Understanding outlines the agreement between the Richmond County Juvenile Court (hereinafter referred to as the (Court") and Community Solutions, Inc. (hereinafter referred to as ,,CSI"). Backsround on 2018 Juvenile Justice Incentive Grant The purpose of this grant opportunity is to continue to provide funding for local programs designed to serve youth in the community who would otherwise be committed to Georgia's Department of Juvenile Justice (DJJ) or sentenced to the Short Term Program (STP). Core Principles The partners will adhere to the state and nationally recognized principles and evidence-based practices. Staffine The partners agree to provide staff appropriate to support the specialty courts to attend team meetings, court sessions, training and other related events. The partners further agree to mutually support each other's efforts to maintain or achieve the appropriate level of staffing needed to support the program. Fundine For CSI services to be rendered under this contract, CSI shall be paid a total contract amount not to exceed $263,000 for the period of July 1,2017 to June 30, 201g. The contract amount under this Agreement will be paid on a per diem per youth basis ($90 per day, billing begins once intake takes place between family and MST therapist\supervisor). The Contractor will send the invoices to County no later than the 10ft day of each month for the previous month services. In-Kind The Court will provide CSI office space with ofEce furniture, office phone, internet access, basic office supplies, and access to a copier and printer. /+N-25 Parkins CSI and its employees will not have access to the designated parking lot assigned for the building which houses the Court. Polices of Juvenile Court and Augusta-Richmond Countv CSI and its employees shall adhere to the general rules, regulations and policies of Juvenile Court, Augusta-Richmond County while on-site. Education. Outreach and Performance Measurement The partners agree to promote a better understanding through community support of the program and the impact such programs have on public safety by reducing recidivism and promoting the family while decreasing drug use and the negative effects of mental illness. The partners further agree to share data and information necessary to document the performance and outcomes of the program. Role of Richmond County Juvenile Court The Court will be responsible for all aspects of grant management and financial and performance reporting. In addition, the court will seek to provide at least a part-time Program Coordinator during the grant period. During this period, the Program Coordinator will report to the presiding judge. Role of the Vendor Community Solutions Inc. (CS| will provide Multisystemic Therapy (MST) to 30 youth and families, residing in Richmond County, annually. MST is a family-based treatment model for juvenile offenders designed to improve the psychosocial functioning of youth and their families and to reduce delinquent behavior. The foundation of MST is that the family will learn new skills early in treatment that they will be able to use and sustain throughout the rest of treatment and thereafter, thus eliminating the need for future services. Evaluations of MST have demonstrated significant and sustained reductions in delinquency and in the length of stay in out of home placernents. The MST program delivers a home-based service to address the major risk and need factors that predict further involvement within juvenile justice systems. The ultimate goal of MST is to empower families to lrtlc*A(a build an environment that promotes a healthy positive change. The key to this empowerment plan is building a relationship with the family. CSI Therapists will deliver services in the homes. MST services are typically delivered in home and community settings to increase cooperation and enhance generalization, the ability to continue skills learned without the support and oversight of the therapist. Therapists will carry caseloads of 4-6 clients with service duration of 4-6 months. To make ecological changes, MST staff will be available 24 hours per day, 7 days per week, using a on-call schedule of week-ends and holidays. CSI will track program data and provide regular reports to Richmond County Juvenile Court. CSI will provide annual criminal background checks on direct staff to Juvenile Court. Modification or Termination of MOU This MOU will rernain in effect until one ofthe parties notifies the other of its intent to modift or terminate the agreement. Each party will provide 30 days' notice of its intent to modifu or terminate the agreement. Should the modification or termination of the agreement take place while individuals are still being served under the term of this agreement, both parties agree to work together to find alternative services for these individuals. Signed this _ day of 2017. Augusta, Richmond County By: Community Solutions, lnc. By: As: As: N-11 STATE OF GEORGIA RICHMOND COUNTY ) GRANT DTRECTOR/COORDTNATOR )) INDEPENDENT CONTRACT This document outlines an agreement made on July l, 2017 between RICHMOND COUNTY JUVENILE COURT, 971 Broad Street, Suite. B, Augusta, Georgia 30901, and BILL DEAN, 2550 Richmond Hill Road, Augusta, Georgia, 30906. BILL DEAN has been retained as an independent contractor for RICHMOND COI-INry JUVENILE COURT, for the work and project described as follows: a) To serve as the Grant Director/Coordinator for the MST/CJCC Grant; b) Oversee the activity of the team; c) Conducts quality assurance of each team member; d) Maintains participant data; e) Assist with referral process and screening between DJJ, MST and Juvenile Court; 0 Remains informed regarding budgetary concerns of the program; g) Coordinates services from each discipline and the local community in a manner that is most therapeutic to the participant; h) Coordinate, schedule and attend training as appropriate and required; i) Attend court hearings as needed; j) Maintain open coflrmunication and relay updated information to Judges on a regular basis as to the progress or lack of progress of Grant; k) Attend team meetings, planning meetings and any other meetings deemed appropriate for the Grant; l) Complete monthly statistical and quarterly gant reimbursements to CJCC as directed; m) And any other programs or business relating to The Grant as deemed appropriate. The duration of the employment of the contractor for the grant will begin, July 1, 2Ol7 and will end on June 30, 2018 and will work an average of 24 hours per week throughout the duration of this contract. The contractor will be paid in monthly installments as outlined by the grant budget which will total $2,400.00 per month($28,800.00 annually) as an approved administrative costs under the grant. There is no entitlement to benefits such as health insurance, life insurance, retirement, or unemployment insurance. Juvenile Court provides an office, phone and office supplies to assist the Grant Director/Coordinator manage the juvenile court grant. ftkL-21 The contract is in effect as of July 1,2017 through June 30,2018. Signed this _ day of 2017. ,r, /3ti Qae^- Bill Dean - Independent Contractor BY: Judge Douglas J. Flanagan BY: Mayor Hardie Davis, Jr. fr^L-fr Public Safety Committee Meeting 7/11/2017 1:10 PM Juvenile Justice Incentive Grant Award Department:Juvenile Court Presenter: Caption:Approve acceptance of the Criminal Justice Coordinating Council (CJCC) Juvenile Justice Incentive Grant Award in the amount of $300,000.00, MOU Agreement with Community Solutions, Inc. (CSI) in the amount of $263,000.00 and grant director/coordinator in the amount of $28,800.00 Grant # Y18-8-002. Background:See attached information. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting Commission Chamber - 611312017 ATTENDANCE: Present: Hons. D. williams, chairman; smith, vice chairman; Jefferson and Sias, members. Absent: Hon. Hardie Davis, Jr., Mayor. PUBLIC SAFETY 1. Approve a request from Augusta Animal Services to receive a grant from Maddie's Fund, in the amount of $5,000.00, to build an Outdoor Enclosed Cat Space. Motions Motion Type Approve 4-0. 2. Approve Contract with Tyler Technologies to implement iasWorld soflware. Item Action: Approved Motions Motion Type Approve Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Andrew Jefferson Sammie Sias Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Sammie Sias Grady Smith Motion Result Passes Motion Result Passes Item Action: Approved Item Action: Approved 4_0. 3. Motion to approve the minutes of the Public Safety Committee held on May 30, 2017. Motions X:':"" Motion Text Made By seconded By Motionrype - ----- -J Result Motion to Approve il5i,Xl'ru,,., i:T.H"r'."#:i,", ff,T,T,:'Ji*.' passes 4-0. 4. Motion to accept State Grant Award for Superior Court's Veterans Court ItemProgram. Action: Approved Motions X:11" Motion Text Made By seconded By MotionlYPe ----- -'t Result Motion to Aoorove approve. Commissioner Commissioner- -rr- * ' - Motion Passes Andrew Jefferson Sammie Sias Passes 4-0. 5. Motion to accept State Grant for Superior Court's Mental Health Court Program. Item Action: Approved Motions X:'1"' Morion Text Made By seconded By Motionrype - - ----- -'t Result Motion to Approve fll3ffiu,.., ::tffi'."#i,"" s;,f,T,'j'Ji*.' passes 4_0. 6. Motion to approve State Grant Award for Superior Court's Adult Felony Drug Item Court Program. Action: Approved Motions Motion r - -+:^- 'T,^--. f,,r- f, ^ h- Motion;- ---- Motion Text Made By Seconded ByrYPe .----- -" Result Motion to Aoorove approve. Commissioner Commissionerr rrvrv v v Motion passes Andrew Jefferson Sammie Sias Passes 4-0. 7. Motion to purchase Workgroup Server and Collection Server for the Richmond Item County Sheriffs Office. Action: Approved Motions X:t:"' Motion Text Made By seconded By Motion t YPe ' ---- -r Result Motion to Approve ffi5;oo;"iu,,., ::T,ff;',"ff;". ff,Tf,:'Ji*.' passes 4-0. 8. Approve purchase of Tasers and equipment from Axon Enterprise formerly ltem known as Taser International. Action: Approved Motions X:ll" Motion Text Made By seconded By MotionIYpe - ----- -'1 Result Motion to Approve iX|ffiu,,.. ::ilH'r'."#:1", ff;'#,'j'Jl*.' passes 4-0. 9. Motion to approve acceptance of a State grant in the amount of $118,504 to Item t-rppot the operations of the State Court's DUI and Veterans court programs for Action: the period of July 1,2017 through June 30, 2018. Approved Motions *l:"' Motion Text Made By Seconded By MotionrYPe ''--*- -r Result Motion to Approve illffiu,,., ff[H']'."ff;", ffffi,:'Jl*.' passes 4-0. www.augustaqa.qov Public Safety Committee Meeting 7/11/2017 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Public Safety Committee held on June 13, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Nancy Morewski From: Sent: To: Cc: Subject: Ms Morawski, Commissioner Sammie Sias Wednesday, July 05, 20L7 2:54 PM Lena Bonner; Nancy Morawski Natasha L. McFarley; Commissioner Dennis Williams Public Safety Agenda Item 11 )uly 2OL7 Please add the following item to the Public Safety Committee agenda for 11 )uly 20L7. Probation Services Order. Provide a status of the current Probation Order and when it will be signed by atl the required officials. Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not an Aption" Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate, distrtbute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepis no liability for the content of this e-mail or for lhe consequences of any aciions talien on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions presenled in this e-mail are solely ihose of the author and do not necessarily representthose of the City of Augusta. E-mail transmissions cannol be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, desiroyed,arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in lhe content of this message which arise asa result of the e-mail transmission. lf verification is required, please request a hard copy version. AED:104.1 Lena Bonner From: Sent: To: Cc: Subject: Great! Thank you. Comm. Sias Commissioner Sammie Sias Friday, June 09, 2017 l-0:41 PM Andrew G. Mackenzie Lena Bonner; )ody M. Smitherman Re: Probation Order Sent from my iPhone On Jun 9,2017, at 10:38 PM, Andrew G. Mackenzie <AMackenzie@august ) wrote: Yes, I can help with that. I have a meeting with Judge Watkins Monday moming on another topic and will inquire about the Order. On Jun 9,2077, at 5:49 PM, Commissioner Sammie Sias <SSias@augustaga.gov> wrote: Thank you Ms Bonner. Mr Mackenzie are you able to assist with getting the order back to Ms Bonner for her required actions? Please advise, if not I will contact the Judges for assistance. Thanking you in advance. Comm. Sias Sent from my iPhone On Jun 9,2017, at 6:04 PM, Lena Bonner <lbonner@augustag wrote: Commissioner Sias- I have not received the Order back from Judge Watkins who agreed to facilitate the execution of the Order by the other judges. Please see the letters of transmittal. As soon as I received it back, I will forward you a copy as requested. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 2zo Municipal Building 535 Telfair Street Augusta, Georgia 3o9o1 Tel: To6-8zt-182o Fax: 7o6-8zr-1838 From: Commissioner Sammie Sias Sent: Friday, June 09, 2Ot7 2:26 PM To: Lena Bonner <lbonner@augustaga.gov> Cc: Andrew G. Mackenzie <AMackenzie@augustaga.gov> Subject: Probation Order Ms Bonner, I am requesting a copy of the nre Probation Services Order signed by all parties and attested by the clerk's office. I can pick it up on Tuesday at the committee meetings. Please advise if it complete as your receipt of my request. Thanking you in advance. Sammie L. Sias Commissioner, Augusta Richmond County "Failure is not an Option" Please consider the environment before printing this email. I-his e.rrail contilins r:onfidential information and is intefided only {or the individual nanreci. If you are not ihe named atidressee. you should noi disseminate. distribute or copy this e'mai|. Please notily the $ender iilmediately bV e"flail if you have received thirt e-maii by rytistake and delete lhis e-mail {rt:rm your syslem. lhe Cily of Augusta accepls no liability forlhe content of this e-mail oi for the c.lnsequeirces of any adions laken on the hasis of lhe informalion providec.!, unless thal info|rnatiorr is sLiLlseqilenlly confirnred in l.rritlng. Airy vieurs or r:pinions presenterJ in this e-ntail are .<olely those of the aulhor and do not necessarily represent ihose o{ the City of lir"rgusta. E- nrail trans,'nissions {:annot be Eliaranteed to be sefiire orerrcr-free as iiltonlaiion cclild be lntefcepted, corrupted. losi. destioyed, arrive lale or il]cornplete. or co!ltain viruses. The sender tlrerefrre doss not accept liabiiity {ol atry errors or otnissions in the cor)tent ciihis rnessage urhiclr arise as a resull (]{ the e-rftail trarrsrllission lf verificatloil is required, piease request a hard copy v*rsiolr. AilD'i04.'1 <Transmittal Ltr. State Court Revised Probation Order 5.30.17.pdf> <mime-attachment> Public Safety Committee Meeting 7/11/2017 1:10 PM Probation Services Order Department:Clerk of Commission Presenter: Caption:Probation Services Order. Provide a status of the current Probation Order and when it will be signed by all the required officials. (Requested by Commissioner Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 7/11/2017 1:10 PM District Attorney's Office - Request for Personnel Department:District Attorney Presenter:Natalie S. Paine Caption:Approve request for five (5) Assistant District Attorney (ADA's) positions. Background:Two events in 2011 significantly increased court demands on the District Attorney's Office. First, on April 1st, our judge count increased from five to six, to seven on October 1st to eight on April 1, 2012. Second was the opening of the Judicial Center which increased courtrooms from two to eight. Our attorney staffing have maintained the same level, i.e. 22 ADA's, since 2012. Three additions in 2013, 2014 and 2015 are attributable to Juvenile Court, Accountability Court and Juvenile Court, respectively. In 2008, our ADA population totaled 20. Analysis:With Judge David Roper's retirement in January 2017 and his appointed successor former District Attorney Ashley Wright, his three-county caseload was redistributed among the other seven judges which increased their case counts exponentially. As a result, the two ADA's assigned to the Roper Team were reassigned to other teams; the third team member was DA Wright. Continually adding to each judge's case count is due to Judge Wright's exclusion from the assignment/rotation of criminal cases until September 2017. Court appearances have dramatically increased in the past five years. Expansion of Accountability Courts from one to three, i.e. Drug Court, Veteran's Court and Mental Health Court. With Burke County building a new courthouse and Columbia County expanding theirs, additional courtrooms are included in construction. Of 25 ADA's, 15 have less than three years of experience as a prosecutor. Financial Impact:With a base salary of $53,674.00, benefits would increase this amount to $69,134.00 x 5 for a total of $345,670.00. As circuit- wide positions, Burke and Columbia Counties are accountable for their customary percentages of 6.7% at $23,160 and 35.66% at $123,266, respectively to Richmond County's 57.64% at $199,244 annually. Alternatives:No alternatives realistically exist. Recommendation:Approve these five ADA positions for six months of funding in 2017 as well as their inclusion in the District Attorney's Office yearly budgets thereafter. Funds are Available in the Following Accounts: Approximately $50,000 has been identified from the District Attorney's Office 2017 Budget. The balance would need to come from another funding source. forwarded for discussion - dbw REVIEWED AND APPROVED BY: